001[Music] Heat. [Music] Heat. Heat. I need you. Heat. Heat. [Music] Heat. Heat. [Music] All right, I'm just calling the regular beach part. District 3 school uh school board meeting to order and will you do roll call. >> Marshia White >> here. >> Nicole Butler >> here. >> Andrew Esry >> here. >> Andy Luther >> here. >> Vetina Witzer >> here. >> Cory Gyer. Kelly Roers. >> Let's stand for the pledge of allegiance. I aliance to the flag of the United States of America and to the standice [Applause] for all turning over to Dr. Thank you, Miss White. So, uh, for the second year in a row, I'm going to have an intern working under me who wants to become superintendent someday. So, I'm going to invite John Rovenol, our assistant principal, up to the podium,
002and he's going to share kind of a brief overview of what he plans to do during his internship. >> Hi, thank you, Dr. Wilfox. Um, so, as Dr. Wilfox said for this school year I will be serving as an intern for superintendent leading my program through concord University of Chicago. Um during this time period I will be helping with different district level tasks to get a sense for district leadership. Um I will also be completing a superintendent internship internship planner that the state requires. Um and I have to complete a superintendent uh internship improvement project. Uh the focus of our project this year will be our family and community uh engagement. Um according to the 2024 Illinois essential survey um we as a district scored only 44 out of 100 which is a neutral in
003the category of involved families. Um we also uh were 45 in parent involvement, 41 51 in parent influence and 37 in teacher parent trust. Um so as such my smart goal for this school year is that by the end of the 2526 school year our family involvement in uh schools will increase by 25% which is 11 points um as measured on the five essentials data. Um during this time I will be focusing on developing targeted research informed communication plans and family community outreach events um implementing a structured collaborative session to build stronger family school community partnerships. So that will be done through the superintendent's advisory council. Um increase opportunities for parent involvement in classes and reach out to community organizations for more involvement at district events. >> Thank you so much, John. Just really quick,
004I wanted to say what a great uh turnout we had for the back to school bash. And I think I saw almost everyone at the back to school bash uh from the board. We had just over 4,500 students and families. We believe that number is probably a little bit higher than that. However, we did realize there was slight flaw in our reporting system and several of the people when they scanned the QR code only put in that they were bringing a student when they had maybe five people with them or 10 people with them. So we had over 25, no we had 25 food trucks. We had 45 community organizations that were present sharing resources, support, giveaways. I just want to say a huge thank you to everyone that helped plan the back to school
005bash, especially it, even though it's not here tonight, Christina Julian, our parent community coordinator. um she has done an amazing job in ensuring that we have food trucks. And then Jaci from the high school district uh who did her internship for superintendent last year, she helped to secure the 45 organizations that came. Um so overall, it's just an amazing event. Uh we ran out of food probably by 6:00 p.m. with all of the food trucks. So out of 25 food trucks, having nothing left was pretty crazy. So it was a wonderful event and all of you that came, thank you so much for coming. Uh we will start debriefing about it in the coming weeks after we all get school started uh and look at what we plan to do next year. We also this
006uh past week had new teacher orientation. So, Miss Griffith and then the people who oversee our new teacher immersion program, Ro Torres and Alexa Young, did an outstanding job welcoming over 20 new staff members to the district. Training happened. Uh, team building happened. It was a great introduction to the district as a whole. The last couple things here, our first teacher institute day and the first official day of school are next week, the 18th and the 19th, will be two teacher institute days held here at the middle school uh for the start of both of those days. And then teachers and all other staff will eventually go to their own buildings where principles have activities planned. And then on Tuesday, we do have open house. Uh the elementary school open houses are from 4 to
0075:30 and the middle school's open house is from 5 to 6:30. Our theme this year, if you weren't at the back to school bash, is spark curiosity, ignite core learning memories, and that is directly from the inside out to movie. Uh if you haven't watched any of the movies, there are two of them. It's all about our feelings and what happens inside our heads as we deal with life. So that is all I have. >> Thank you Dr. Wilcox. Do you have a motion to approve the agenda? >> So move. >> Second. >> Roll call. >> Patina Gitzer. >> I Andy Luther. >> Hi. >> Kelly Roers. >> Nicole Butler. >> Hi. >> Marshall White. >> Hi. >> Corey Giser. >> Hi. >> Andrew. >> Hi. >> Thank you. Do we have any correspondence? >>
008All right. Long range planning. >> Thank you. Long range planning did meet this past week. If you read through your board packet and looked at the buildings and grounds uh report, you'll see the projects, summer projects that were completed this year and what the status of those are. I guess the only thing I would add is we are continuing to work on the Orest signage and have identified sign have come for three bids have have back and I'm currently talking with preschool about assistant financial assistance and first time of the year uh went in great detail um with the budget discussion so we went through the slides that he will be presenting this evening and that's all I have we oh and we also reviewed the monthly finance bills and approved it in the treasuries
009report. >> Thank you. >> Yes, we met on the 6th. We had a new board or we met on the 6th. We had to do board orientation for an hour and a half. Then we went over the How much How much detail do you want? full support to our work. >> Okay. Working on their continuous improvement plan. Um that's going really well. They extend a collective bargaining agreement with their um needs. Um financial update everything seems stable and good. Um they went over they had a extended year program that was extremely successful. There were over 500 students that attended out of 53 classes. Um 91% of parents um in the survey stated that they could see um see a definite impact on their students with that extended year. And they're talking about um I don't
010know how long it was this year, but they're talking about extending it for 6 weeks next year. That was very successful. and some upcoming events. They have the golf invitational on September 8th, 5K runwalk on September 13th, and a one night special November 8th. I'm sorry, I don't remember what that is. And then also um they are looking for one board member for the um executive board. It meets in the mornings on Thursday, starts at 8:30. Anyone of us can be a part of that as long as Dr. Well, X is not and she's not. So, I just thought I would throw that out there. Thank you. Thank you. All right. On to department reports, assistant. You have anything that you wanted to share? >> Yeah, absolutely. Uh been working with the social workers this
011year. That's not right from the distance. [Applause] Australia we've been working with the social workers collaborating with this year we're able to present himself uh in terms of PBIS and all the uh activities that we do to promote social emotional culture and uh she received an award in terms of the great work that that they specifically focus and representing all the support that she provided to the district. >> Great job. Thank you. >> Okay. Pray. Thank you. Please make sure that's Okay. All right. So, uh here to talk about the tenative budget tonight. Um a lot of work and time has gone into preparing budget to be presented tonight. Uh had all the building administrators, the principles, uh their budgets were due back in April. So, and uh so the process starts pretty much right
012after the levy. So in December we start working on the on the budget. Uh the administrators and their department budgets uh they've been working on them uh since March which were also due in April and May. So it's been a long cycle and a lot of people have really helped out with the budget. I want to thank everybody that had some do um All right. So, the requirements to establish a budget are that the school code requires that the board uh adopt a tenative budget and have it put on display for 30 days. So tonight what we're going to be uh be approving the uh tenative budget to be put in the newspaper which will be tomorrow. The Lake County Sun um Lake County News Sun. Um it'll be in there tomorrow. We'll have it
013posted on our website. We'll have a hard copy at my desk for anybody wants to come in and look at. It's the same one that is attached to the board agenda. Uh then in September, the September board meeting, we'll be having a public hearing and that's what's going to be in the newspaper. It's going to be letting the public know that there will be a public hearing on September 15th. Um and then the final budget has to be submitted to Isby and to the county clerk by the 29th of December or not September. So that's kind of the requirements. So, this is a budget timeline similar to what I just said, but August 11th, that's today, we are presenting the tenative budget. We'll be getting it approved to be um published in the newspaper. September
01415th will be the public hearing. September 30th, I will file the uh budget with the clerk and his One more. Yeah. Okay. So, this slide shows you what last year's revenues and expenses were with the actual not the budget, but what was actually brought in and spent. It's un audited though. Um, but it's pretty accurate. So the revenues that came in total 46,217,361 [Applause] the expenditures total $45,631,000 and 400 $45,631,400. So we ended up with a surplus of $585,000. You recall the original budget called for a $2.1 million deficit. Um, and that was intentional. We were going to do some facility upgrades using the surplus zone FY24. Well, one of the PE teachers came to the long range planning committee and presented to the the the committee a need for an expansion and some remodeling
015in the old crest gym. Oak crest gyms need some help. So the long range long range planning committee went we had one of our meetings over there so that we could visit the uh facility and see what the gym looked like and what it needed. Uh and we did find that it is in serious need of renovation and expansion. It's too small. The floors are buckling up and bubbling and it's just it's not adequate for what. So, we determined instead of spending the $2.1 million deficit on capital projects that were already in our facilities plan, we were just going to do early, we decided to keep them by the facility plan and start saving to build a new gymnasium at Oakrass. So this year we're putting $2.1 million into the uh capital outlay fund to
016hold there as we each year try to do a little bit of surplus effort into that fund until we can afford to pay for a new gym expansion of the gymnasium remodel. Um and the project currently at this day and age, you know how things increase or change. Uh the project would cost between $3 million and $4 million and we got 2.1 in there now. So hopefully we can do this within 2 to 3 years that that remains. So this that one's good. Okay. This is the tenative revenue. Uh this year we're anticipating 3% less revenue than we received last year. The reason for this is because last year we still received ESER funding. We received $522,000 in ESSER funds. This year we won't be receiving any of that. It's all been spent and they
017have they have given us all of our funds. Won't be receiving anymore. Another reason that it's uh down is because transportation claim. Historically, the transportation claim has been reimbursed at 80%. This year they're reimbursing special education at 61% and regular education at 71%. So that's a total of if you look at our what we spent last year, it would be $57,000 less than we would receive if they continue to pay at 8%. So that's over a million between those two things. That's one of the reasons the revenues are down.3%. If you look at the individual funds, um, O andM is shows that it's down 50%. That's because last year we we allocated like $300,000 to the ED fund to pay for some of the capital funds. And this year, we don't need to do that.
018We're going to be doing less um yeah, less less capital projects. The IMRF social security fund went up 50%. And the reason for that is because you remember last year's levy, I explained that I was levying less than the levy or the IMRF fund because the fund balance is getting too high. So we could possibly get tax objections and have to pay money back. So um I levy low last year and got the fund balance to where it should be and now we're just going to let out PBS fund to that to keep that fun as well. Then fire and safety is down 49% and that's just due to levy last month. We have a fund balance there. We're going to spend some this year what we need. So on the expenditure side um they're
019anticipated to increase 1% over last year's actual expenses. Now that's not a very substantial increase. um when you think about cost of living increases, but this is largely due to not having as many capital projects this year. And as far as the individual funds go, you know, capital outlay went down 100%. Um that's because there are no capital projects this year. We're still spending capital outlay money on the early childhood centers this year to finish paying for that project. And then this year we don't have any capital outlay projects. The capital fund is a place that you save money for a project large sums of money for a project later in the future or it's where you put your bonds. And the reason that is getting tax objections on capital fund and it doesn't count
020towards people spending period $40 million into that fund. If you're building a new middle school that would reflect on your current spending that would be way off school. That's the reason for the capital. So we're not spending anything out of this year because we will in the future when we start as we start saving. Um, and then if you look at the individual funds of fire and safety, that would not look scary. 314%. But if you notice, it's not a very big number. We're talking about $14,000 that we spent last year. So this year, and that was on ADS and emergency equipment for the buildings this year, we're going to be spending $60,000. So that's why it's a 314% total from 14 to 60. And the 60 is going to be for mostly for having
021a life safety survey done. 10 year life safety. You have to do that every 10 years with the state submit it. We're a little overdue on that. So we're going to have that done this year and that's going to cost between 50 and $60,000. We have an architect come out and do an indepth survey to do reports and costings. It's very indepth procedure. So that's the reason for that big increase. Uh so this is the tenative revenue expense for this year6. The total revenues for budget are anticipated to be 46 million83,275. Total expenditures are anticipated to be 46,138,78. So that's a 54,00 $54,83 difference. It's a defense. It's a plan deficit. You want to keep your budget balanced. You don't want a $22 million surplus. You want a $2 million deficit. $54 million. $54,000 is
022a a appropriate deficit to be at and um hopefully it won't be a deficit because as you know I tend to budget a little bit conservative which I be as accurate as I can but it's somewhat conservative so we still hope um so we have health overall fund balances. This chart shows what fund balances in each fund are total fund balances. We anticipate that our fund balance on June 30th at the end of this year is going to be 33 million 911,795 95. This is a safe amount of reserves to cover expenses and expenses if sources fall revenue sources fall through. Um and it also gets us through the points during the year when we're waiting on property tax. reducing property taxes mainly to huge chunks during the year. So when they come in, we
023have plenty of money they're flush and then as months go on and we're not receiving any tax payments. It gets pretty tight. So you want to have a fund balance to be able to cover those cuz uh not long ago, some of you may remember that we were taking out loans tax anticipation warrants with interest to cover payroll accounts payable during those later months before taxes. So we don't want to have to do that. So, some key takeaways. We do have a deficit budget, but since we have healthy fund balances, we don't have to do any deficit spending time with the state. The district is financially stable. We and we're going we should have more information on potential refinements that might happen to the budget between now and the next meeting. that we will have
024more information on personnel report like what people we've hired in the last month and then what's coming until September. We'll have more accurate data there for benefits and salaries. We plug in real numbers instead of assumptions. Uh we will have final PDF numbers. We actually have the final PDF number now budgets completed by then. So the actual number plugged into the final budget about $200,000 off $16 million. So it's pretty close to making a big difference, but it will help. Um, and we should receive more information on what the corporate personal property replacement taxes are as well. The clerk should gives us an estimate of your corporate personal property replacement taxes are what businesses pay in taxes and we should get that report soon have a better idea of what that number is as well.
025Uh so there will be slight changes between now and final budget but this tenant budget closely reflects what I expect the final budget to be. Revenues and expenses will be for FY26. masking board uh tonight to approve the tenant budget and we'll put it on display tomorrow in the newspaper as well as the website and hard copy in my office and then we're going to ask the board to adopt the final budget of the September budget. This slide won't really need to go over because we went over the first two slides, but it's just what the next steps are. Accepting a budget, scheduling the public hearing, putting in the newspaper, having on display for 30 days, and holding the public hearing, submitting the final budget to this. Any questions? No. Thank you very much. >>
026Thank you. So, do we have any questions for any of the other departments? Right. Anyone letting me know there's no questions or comments. Do I have a motion to approve the consent? >> Second. >> Call Patina. Hi >> Andrew Osprey. >> Hi >> Marshall White. >> Hi >> Nicole Butler. >> Hi >> Cory Giser. >> Hi >> Andrew Luther. >> Hi. >> Thank you. Do I have a motion for the place um the um financial year 26 budget on the public display and publish required notice. So move >> second. Roll call. Andy Luther. Hi, >> Marshall White. Hi, Nicole Butler. Hi, Andrew. Hi, >> Cory Giser. Hi, >> Katina Cozer. >> I do a motion for the approval of the school treasurer security bond. [Music] >> Roa, >> Andrew, >> hi. >> Patina Gwitzer, >>
027hi >> Cory Ger. >> Hi, >> Nicole Butler. I >> Marshall White. >> I >> Andy Luther. >> Hi. >> This is a real hard one cuz we going to have a short meeting. Do I have a motion to adjourn the meeting? >> So move. >> Second. >> Roll call. >> And I Tina Golder. >> Hi. >> Marsha White. >> Hi. >> Cory Ger. >> Hi. >> Nicole Butler. >> Hi. >> Andy Luther. Have a good evening everyone. [Music]