001[Music] Ladies and gentlemen, uh good evening to all. This is a call to order to a special meeting of the policy and personnel committee. Uh we is Wednesday, April 9th, 2025. is it's 6:00 p.m. We're here at city hall in the conference room 30545 volunteer here in Bridgeport, Connecticut. Um here in attendance it is uh board member Joseph Sconovich. Um I don't see anybody on line right now and also board member Albert Benham. And we have many of the staff members here with us. Um and I'll have them if they would like to introduce themselves real quick. I'll start with Miss Cheryl. Cheryl Vega, director of student services. Alice Sagy, assistant superintendent. Chris Weiss, executive director of school leadership. Lauren Hughes, executive director of uh school turnaround. Don Castello, chief human resource officer. Thank you.
002And we have community leader Angel Resto also with us today. Um ladies, I just like to start. I know that our our city is going through a lot of trauma in this last uh few days. our community and I would like to have a moment of silence. Uh not only for the Dominican community that's dealing with some hardship, also the Wilcross community. We lost a first grader. Um and also we have our very own Daishon Best uh that was lost and with his failure dealing with his loss. Um and I know that's also part of the he has a son that's part of the Ensonia uh community. He's in high school over there, one of the sons. So I would just like to start with a moment of silence in Jesus name. Thank you. I
003thank everyone and for your continual prayer and support. Um I apologize to the public for those and we also have uh board member that Marissa. Yes, Marissa is online at this moment. Good evening, Miss Marissa. Um I apologize to the public. I don't have uh uh on the agenda today for the approval of the last week's meeting, but I'll put it on for the next meeting. So we'll start with line item number one is discussion and possible referral and possible approval to the full board of policies for the alcohol use drug and tobacco that is P5131.1. Yes. And thank you Mr. Medina and good evening everyone. Uh just wanted to bring some clarity and give some context um to our last discussion on these two policies the alcohol use um drugs and tobacco as well
004as non-discrimination policy um and notice that went to the board for the first read. Um this was uh I did some further research um actually based on Mr. Siggoic's um initial question I wanted to give some context. Um all the policies that we are reviewing have been created by CABE. Um we actually contracted with CABE to get us current policies. Um all of these draft policies um that we're currently going to be discussing um are based on state statutes um and are written with those statutes in mind. So with that said, you know, I would have us be mindful about changing too much of the wording in the policies because, you know, those wordings um are intended to address the wording of the state statutes. Um and if you want to know which state statutes
005we're we're referencing at the bottom of every policy we have, it does have the state statutes that reference those um poly policies. So again, um you know, just for us to be mindful in terms of how much of the wording we actually change. Um something else that we'll be doing that if there are any um changes in policies or any of the policies that we adopt at the board level, anything that requires um any additional um clarity or or further discussion with staff. Uh we incorporate that into our professional development plan for the remainder of the school year and going into next school year if there are any policies that are new that we have to make sure that staff is aware of. So I did want to give sort of like that context. I
006know that when we last had our discussion we were we went back and forth a few times about some of the wording within the u these policies. So these policies as written was um the recommendation of the of the uh people which is K that we contracted with to help us write these policies. Just wanted to give that context. So with all of that said, you know, the two um policies that went ahead for the first read um are still here. There was some minor tweaks that were suggested when we went to the full board was to come back here to the um policy committee to see what further discussions we wanted to have on that. And again, just being mindful of the word should be just mindful how much the word we actually take.
007any any questions about these two policies? My first question is just to identify as I mentioned before to uh Dr. Avery and I'll elaborate for you guys is whenever there is something that's being revised whether it's just even adding the word Bridgeport public school that so when it's presented either here in committee or to the full board that we add that line as an additional by a different color or a line under it that way we can save money on the district with color do it black underline and anything that we're omitting for whatever reason whether board approval or the left then we'll put a line across it that way we can identify So that when it is transposed to our policies, it's clearly that we knew what it was before and what we agreed
008on should be the same. And thank you for for for sharing that. Based on the feedback that you did um give us on that, you probably noticed that all of the policies that were uploaded recently for this meeting probably had something in red to your point whether was Bridgeport, you know, that came out in red. It's already you know what was if anything was taken out. We use track changes. I think that's through the word. So, anything that we um take out or anything that we add does exactly what you you were you were describing. Not that anything was taken out. I just want to make sure everybody know. So, was there anything added besides Bridge public schools or any positions as far as uh line which is the alcohol use, drugs, tobacco? So, so
009regarding those two um policies, nothing has been added or taken away. Um, I'll say just a discussion because, you know, we we began the initial discussion here. We took it to the board for the first read. Um, we're going to bring it back here to see if we had any further questions about it before it goes back to the board for the second read. And I think a lot of of the discussion at the board meeting was around some of the language and that's why I wanted to get the context of us being mindful of changing too much of the lang because this language is was written with a sad mind. Uh yes. Um you're welcome. When did um when did we engage Cab in a policy review? Um I'll say um when um previous
010leadership was here was when that um initial conversation started. Um the exact date um um I do not recall the exact date but but it was on prior leadership pri prior to state inter intervention. We already recognized that we had policy issues that needed to be addressed. Correct. And furthermore, as far as the changes in the state statute, did we look at the far as the um legality language around the federal states illegal in the state of Connecticut? Do we ask anybody? And I I think at least the the clarity I was able to get and and and I still like to engage further with our attorneys was that you know um the fact that this you know this document is is written in terms of students you know that's why I think the term
011illegal was being used um it didn't reference because you know most of our students besides our students who are maybe a transition program would be under the age of 21. Um so considering this was written students in mind specifically I think hence the word illegal. So I can accept that there's enough. Thank you. I would like to acknowledge uh Andre Woodson is online with us. Good evening Mr. Woodson. Being said I would like to accept a motion to move uh items. Oh. Oh, I don't see a hand, but thank you, Maria. You have a hand. Oh, I see it now. You got it. Got it. Thank you. Um, I just had more so of a comment, not not a question. Um, my comment is once we finalize these policies, um, can we translate them to
012Spanish and Portuguese for for our bilingual parents? I would definitely have that taken care of and make sure all of them once we settle everything, they'll start working on it now to make sure that is Thank you for bringing that up and I'll put that Thank you. If there wasn't any questions or comments, we're on uh uh item number one A. No, not at this time. Mr. Medina, thank you. Thank you, Mr. Wood. Mr. If I could just add um like say the point of adding Hian Creole to the list of translations. Yeah. Yeah, that that was a good catch. Thank you. I thought about it but didn't say it. Agreed. Thank you. Because any language that we already have, we should take advantage of it, but we were going to look at those, but
013those are four that is very common in our district already. So, we'll make sure that um our staff handles that and we'll make a note of that. That way, Dr. Avery and whoever gets him can manage that. Thank you. Yeah. Real quick on his um question. We are we're mandated to translate all the policies and all documents into the three into the dominant languages in the district. I believe so. I guess we we need we should make that a stand make sure we do that as a standard in case somebody forgets to bring it up. just standing on everything that goes on and any anything especially anything you see and you know and and um through this process we are going to be looking to update pretty much all of our policy during this process
014um so and being as updating it then we'll just continue to translate once we get the final group so I'll take a motion for 1 alcohol use and drugs and tobacco. Motion to move to the full board. Alcohol use, drugs, and tobacco including performance enhancing substances P5131.6. P5131.6. I'll second that. All in favor? I I. Any oppose? Any abstension? This will pass to the full board for approval. Next on this is 1 A uh 1B is non-discrimination policy and notice which is P0521 parenthesis A and I'll say similar to what I shared um with item 1 A um will be the same for item 1B um and again we should just be um we should be mindful of revising too much of the language um you know we did um a second and third we
015did ourselves in terms of that and there wasn't anything out there that was glaring at so you know unless they kind of clarify any questions you know I would also recommend this one bring back to the full board for second read questions uh that's the one we change the name on correct it's got a name and that's the title yes that's going to be HR Nothing. I'll take a motion then on one B. Uh send it to the full board down discrimination policy and notice P 0521A. So move. I'll second that. All in favor? I. Any oppose? Any abstension? Hearing none, we'll move this forward to the pool board. Thank you. Now we have on line number two discussion and possible approval to the full board of policies and we have letters this time. So
016we have seven policies for the public to know but I have in front of me here are all the policies that came from cave. Uh there's 23 there was 28 that were state mains and also 23 recommendations that we do not have. These are the things that we're going to be moving forward and reading as soon as we pass them. Send them to the full board through the this committee. It'll get approved and then it'll be on our portal for everyone to read. If anybody has any questions or suggestions, you guys can reach us. My number is online and most of us have emails online and all four numbers. Uh so first 2A is the fast completion program P6148B and Mr. Medina I did have a request if possible if we can move um item
017number F on the list um to go first and then the rest will follow the same uh the same order. Thank you. Motion to change the agenda order recognizing item 2F as next in the list. Restoring practices P5144.128. I will second that. All in favor? I I. Any oppose? Any absention? Hearing none. We're going to move uh folks to line 2F uh for purpose of scheduling. Making sure that we respect everybody's time. That'll be restorative practices P5144.12A. of you. Yes. Thank you, Mr. Vina. I I will start and then Dr. Fagger will will continue. Um so this is a required um policy that we did not currently have. Um and just to give you a little bit about the policy, the policy talks um about the purpose of the restorative approach to discipline. Um the
018general principles, policy guidelines. This policy also focuses on um that are using a restorative proposal to address challenging behaviors um that are non nonviolent or criminal in nature. Uh the forming of the restorative approach or relationship building which is making sure that um there you know our our school environments are environments where everyone feels safe, connected um support in the place that they belong. Um the next goal will be accountability. Um so holding each member of the um community accountable for challenging behaviors. Everyone has to kind of take ownership of um the challenging behaviors. Community safety um ensuring that all students have a role in repairing any harm that was done. U challenging behaviors do occur. Um and then competency competency development. Um that's um how we increase um students social emotional intelligence so they
019know how to better manage and engage their with their emotions. Um the policy also gives the definition of various things such as challenging behaviors, restorative practices, school climate, social emotional learning, emotional intelligence, school community, school environment, general principles. Uh there's also additional information on school discipline um sort of school rules and school interventions. So that's sort of like the big picture overview. I'm going to have Dr. Fagger dive in a little bit deeper um into this particular policy. And sorry and you'll notice that the first few pages we gave you some very often what I do like to do is just I give you the policy but I like to give you the background as well. So you see the first few policy pages have sort of like the background of the end of what
020is possible. May I ask the question? Go ahead. Yes. Um not the same questions through for all of them. So basically one question is all titles no names right and and and and I read through I read through them briefly already where there's a a and b why did we particular why did we choose a particular sample over and you'll notice as we go through that there'll be some way I say I recommend we choose blank and then the others where I say as a committee you know um can discuss and and figure out which one you a little more streamlined. Yeah. And I think, you know, some of some are wordier than others and sometimes I like one that looks simple and plain and then I'll just say that looks, you know, you know
021that most likely to fit better. So I think in certain sections they give us options that we can choose from. Um and then other areas policy just as is. There you go. So um restorative practice is like really built on relationship building. Even though it has the word restorative, we need to have a relationship first in order to restore something. So it is most of the time um 80% of the time working on building positive relationships and building belonging and um community. So that is the first part of this um policy is that we put time and effort in teaching our social emotional learning skills along with peer mediation and conflict resolution as well as self-reflection. So that would be the the foundation of it. And then when things are uh as they come up
022where things are perhaps not getting along, name calling, things like that, we have a conversation, we step in. It could be because we're even at the level of ISS and so there's some sort of self-reflection there and some sort of um mediation that goes on with the counselor there as well where we're talking about not necessarily why did you do something but what happened? What have you been feeling? How was the other person feeling? How can we repair that relationship? How can we then, which is the third part, re-enter the classroom? Because we're going to go back to that same community or we're going to have lunch with that same student that we had an argument with that lunch. So, we need to learn how to repair and reintegrate into the the community. Um, the
023student handbook and the code of conduct is actually taking this into consideration. We have put restorative options into code of conduct and uh respective responsibility for administrators and teachers to review as choices. And we are working on professional learning the administrators and teachers um now and in the future so that we can practice and hone these skills of restorative practices. Um and this policy also calls for district yearly review which comes through the student handbook. Um, and also what we've been doing through other sub communities looking at data of what our ISS and expulsion looks at and where we be using more of these restorative practices instead. Thank you Dr. Fix. So again this um this policy is written with state statute in mind. I think as we go through the you know the first
024three we can read we just need to keep that in mind that um you know it's written in a specific format um with the state vaccine I have a question to kind of piggy back off of off of um so I see like what he said that it had that parenthesy stay there and I see in my thing I have all the way to another um you know we actually go all the into with this section. Uh the 5144 goes into R 5144. So I want to make sure I'm I'm of understanding clearly. So we're only doing parentheses A at this moment. That's what we had uh you guys thing or is that a typo in this uh agenda item as far as parentheses A? Oh, so yes. So our our our um our agenda
025item was more of a type should all so P51442 that should be it correct it should be all according to that's what I want to make sure yes and everything is in the portal yeah no I know that I thought said wait all of this in the portal I know so when he asked his question why only a I thought wait a minute no it's the whole thing just for the I just want to make sure everybody's of understanding what we just discussed is that this restorative practice uh it goes all the way from uh the P 5144 it has uh multiple layers to it and we're doing all of those and is again governed by state statute which is actually here reference and it'll be posted in our website for everyone to read uh
026as is moving to the full board or approval board and that's in 514412G. You'll see all the legal references and in some of them you'll also see that there's u the policy when it was instituted whether it was revised before and I note this one was done in 2018 and was revised uh this year in March 2025. This is still paid uh in their policy expert that go through policies for multiple districts around and they just cover us to make sure that everything is under state policy and this is one of them that is covered by all state policies. But there's no questions. One question. Yes. Um, as far as restorative practices, just want to point out we've been using restorative practices in the district for close to I would say a decade or because
027when I when I started I started with the ruler program and it's new. So don't I don't want anybody to be confused like thinking we're just discovering reserve restorative practices exist that the state's coming in and saying you guys need to do restoative practice. We just don't have it copied. Correct. Exactly. And actually this is set to be required policy by July 2025. Exactly. Just to make sure the public knows this is something that's now required for all boards as of July 2025. So we are an early adopter that's that led the state on this issue. We just don't got it on paper. Correct. Basic now we have and FB said I know we got some okay we're developing a policy. You guys are going to develop procedures around this policy. Is there is a
028lot of that already codified in uh conduct in the code of conduct and in the polit I mean policy is mostly us and implementation portions mostly and conduct with the staff contract and that gets developed afterwards. Do we have a lot of that in place already? It is in the code of conduct. Um and so it'll be just snatching. Seeing no question, I'll take a motion to move to the full board of restorative practices P5144.12 in its entirety. So move. I second that. All in favor? I I Oh, wait. I'm sorry. I'd like to I would like to withdraw my second I would like to move this to the show second real quick. Yes. I will remove my second for the record and Mr. I would like to move restorative practices P5144.12 in its entire
029full board with the recommendation that we read we wave the first reader and the second read immediate implementation. So move I second. All in favor? I I any oppose any obstensions? Hearing none, we'll move this forward to the full board and request for the bypass of um the first and second read um for approval for the full board. And before I move forward, I yield the floor to Dr. uh Shatusaki to make sure there's anyone else that we want to move forward or I want to make sure there's anybody else and we want to be public that way, you know, just want to respect everybody's time. So when there somebody has other obligations whether with family or work if they're here to speak present I rather always have them speak first that way they can
030move their part and they can be excused from the room because I don't want to hold anybody uh from their families from work or other things that they would like to do for the day. So that's why thank you for sh doing that really asking me because that's what we want to do. We want to be respectful of everyone's time and um and family. So is there anyone else? Good. So that hearing none from Dr. Sagi, I'll go for 2A which is the fast completion program and that is P6148. Thank you Mr. Medina. Um so um although we've had a big push on the FASA challenge um and you know and if you want to share briefly on that I I'll let you know we did have a big push on the on the fast
031challenge. Um we don't currently have any kind of district policy um with the FASA completion program. Um Dr. Fega has been working um high school teams on increasing our percentage of students completing the FASA. Um but there is no district policy regarding this. Um this policy gives um an overview of the importance of students completing the FASA. Um and it also discusses public act 23-204 which states that beginning u with classes graduating the year 2025 all graduating students must complete the FASA unless they have a signed waiver of parent or student who is 18 or older. Um the policy also gives suggestions of strategies that can help high schoolers ensure that they have 100% fast forward completion they follow. And I'm just going to have Dr. to just talk briefly about just the good news
032of some of the work we've done this year with all fans for challen so uh we've been working since September we have a fastest task force that meets monthly it is nonprofit organizations as well as three of our high schools that are part of the fast challenge for the state of Connecticut although our other uh high school guidance counselors spoken up so there they do come to the meetings as well um we did hold in January on the day of on the day of service We had the nonprofits as well as some of our chancellor come and hold an online class of completion where we could put you into a a breakout room so that you could ask questions privately with your completion um of your form. So we have done that. Each of the
033schools have their own events and the district announced its um FASA spring madness um raffle. So all the students who complete their FASA forms by the end of April will be entered into a raffle and thanks to the wonderful partnerships that we do have here in Bridgeports, we have things like Apple computers and AirPods donated so that everyone who has completed it will go into the raffle. So we're giving kids another month to work with their counselors and their parents being parental to complete the vapa. And so, you know, like like Dr. Figer was sharing and it's interesting because part of what the policy recommends in terms of how to get students completed is there's some work that we already doing already started. Um so this this won't be too much of a big lift.
034Um but come the graduating class of 2025 the goal of that um where it's either having 100% of students completing the FASA or getting some kind of a waiver um from um a parent or any child who's over could you talk to me a little bit about the waiver process because one I know I know it's a state statute aware of that. But suppose that I'm Joe, my child, and I came here from London, England, overstate our visa, not documented. How am I how am I my child my child protected in that waiver process? Um, when you say protected, as far as far as I'm I'm in the country, I'm documented. I'm not familiar with any government people waiting for 5 p.m. exclude them. I'll say that's probably um some things that we would need
035to talk a bit more about if it's not declared or specified um in this current sample. It's not going to be something that we can decide to add to it in terms of the wording uh overall strategies. Sorry. Do we have a we we just got to pass the waiver process right now. Do we have latitude within creating that waiver process? Yes, because um they they give us strategies of of um how to encourage students to complete it. Um and then they just let us know that you know we say that you know you're going to um parent or someone who's over 18. So I think we do have that flexibility to design that how choose um whether it's something whether it's a matter of them just send us an email or they have a
036standard form that we can send out as a waiver. There's definitely things we can talk about because there are other um options and I can look further into it and talk to the FAFSA um committee about it um because there's also ESA which is for students who are undocumented to fill out if they do want to go to college. Um there's also technical um technical school forms. I don't remember the name of that. It's like CT that you can also fill out. But uh some of the schools they also have a third option that if you fill out what your plans are after high school because not everyone maybe is going to college if it's military situation or start school or if it's employment or entrepreneurship. I have somebody just um follow E. Um then
037we could add that to our conversation as well. Okay, I'm I'm good with that explanation far as we're just pass tonight. We're just pass we're not passing any waiver process. We're just passing we've got constructive labor. We're going to look at those things and yeah, that's something that we can most likely work on fairly quickly and get back to this um committee in terms of what that can look like. Just get some feedback. That's in addition to the pushing forward tonight. Next. See, no other questions. I'll entertain a motion. Motion to approve the FAFSA completion program policy P6148 waving the first and second read for immediate implementation. and second that. All in favor? I. Any oppose? Any abstensions? Hearing none. Motion carries. Discussion in positive foods to full board policy gifted and talented students. Uh
038item B6172.1. Thank you, Mr. Medina. This is also a mandated policy and also incorporated in this particular policy was some background information that gives a view of the purpose um of this policy. Um we do not currently have a gifted and talented um students policy in the district. PA21-199 requires local regional boards of education to develop policy for the equitable identification of gifted and talented students using multiple methods of identification with guidance provided by the state department of education. Uh so this policy explains what gifted and talented students u means as well as outstanding talent the creative arts mean. So you know students um are not only gifted academically they can also be gifted you know through the arts. Yep. The policy talks about ways to support these students including through differentiation of instruction. The
039policy discusses the identific the identification process for students in grades K through 12. Um and K has provided two versions of this policy for review. Um either version will work for us but I would like us to consider the second um second version which is that second person found within it's the last two pages one and two there just I'm just going to add that here We'll make our motion version two behind and like I said either version would work. Version two does look cleaner is more straightforward probably think that is needed within the policy. Any questions, comments? Yeah. Again, we've we've had a gifted intelligent program for quite a while in the district. Nice. My former director Selena Morgan, Dr. Selena Morgan, and she's been years and we've always had it. So, we do
040have it in the district. It's not like you're just discovering it. It's just not codified. I do think maybe we need to um have a better searching process because in my opinion gifted and talented is another special needs group that's not serviced probably. Everybody thinks special needs that they think shortcomings, but the the shortcomings if we're not educating these students to the level that they need with we're short changing these students and this program is especially now in the time of budget cuts and we're looking at a very minuscule budget for the program itself as well. If we can get that under the special needs and get some grants and stuff for that, we can expand upon that program to the level that they got in other districts. Yeah. they understand. I guess I wasn't
041question and and sorry that that's you know great great point this is not new to Bridgeport like it's been happening but what this what is new the fact that it's now into policy right we've been doing it because it's best practice at the district but now it's sort of like creating a policy to go behind it I just wanted to add on um what is exciting about it is that I'm kind of doing a a program overhaul not only in looking at how we're recruiting kids in the structure that we're doing our TAG um program as well as our curriculum. So it's we're looking at different locations that's going to maximize location for students and re planning to rejuvenate rejuvenate if you will for the school year 20 26 27. So planning year this year
042this year I'm already in related planning year this year to be implemented in 26 27 followup question maybe um question I might have missed is there any cost of these policies any increased cost to the district implementation for this policy we're taking what we have we're getting and working Paul, do we know the budget for the gifted and talented program? Well, you know, there's two step down. There's two versions, version one and two. So, they said it's cleaner version two. So, when we do a motion, we're looking for version two. So, I would entertain a motion. Motion to push to the full board waving the first and second reads gifted and talented students policy P6172.1 version two as presented this evening by second I second that all in favor I any abstensions any any nos
043hearing done motion moves move this to the full board. Next on the agenda is item C, preschool special education P6171.2. Thank you, Mr. Nina. This is a number mandated policy. We do not currently have special education policy. Obviously, we have preschool special education. We just don't have a policy that currently guides it. While special education department has procedures that they follow to address um all preschool special education students, uh this policy is a mandated policy that guides those procedures. Um that policy explains the reverse mainstreaming model which maintains a significant number of non-disabled general education students um who serve as role models for students with identified special needs. The policy breaks down some of the procedures that will um need to be put in place such as communication with parents, the evaluation process, IEPs, transportation
044needs, reporting to the state board of education. Um the policy also discusses um the tuition um for non-d disabled peers to attend preschool program. That's sort of like the general overview of the policy. Any any questions? It's pretty straightforward. Yeah. Again, it kind me kind of sounds like the SC school model because there most mostly disabled students there with a few with a few main few students. Yes. Um Yes. But this policy is, you know, sort of flipping it a bit more and saying we want more mainstream students in the class uh to be role models for um our students requiring specialized care and we we we've had we've had a significant yearslong relationship with the birth to three program in the city of Greek court as well. So this is another one that we've
045actually been doing. It's just not codified for credit card. just I just think it's very important to point out that these are things that are happening even though it's not on paper and this has been happening and I know the relationship with birth to three programs has been basically since I've been on the board and um does this add any cost to the district because it seems like that and there might be some additional identifications required identifications with with everything that might be a possibility of course but you know the way this is uh this particular policy is worded in terms of the reverse mainstream model um the fact that it's it's requiring more um different engagement students who come in um as tuition um students would hopefully offset some of the costs that you
046were you were referring to. And as far as um we're talking about only students that are enrolled in our prek for student programs, PK34 program or we have to like use the child for the entire which population. I think this is referencing students who are very public schools to know we're responsible for educating special education students who go to charter school or other schools. We're responsible for funding special education costs. But this is not making us proactively go look at every single student and because that would be an astronomical additional course, right? Not that kids don't deserve these services but it's always a concern. Thank you. See no questions and no hands. I'll entertain a motion. Motion to approve preschool special education policy number 6171.2 to as discussed as presented by Dr. Sec the waiver
047of the first and second read for immediate implementation. I second that. Any discussion? Hearing none or seeing none. All in favor? I. Any oppose? Any abstensions? Hearing none. Motion passes. We move this to the full board. Next on the agenda is item D uh duty-free lunch P4113.12. Thank you. Another mandated policy. Um although we have collective employment agreements um based on various contracts that address duty free lunch. Um the district we do not currently have a district policy that that addresses this. Uh this mandated policy doesn't currently exist. uh policy stated that teachers and all certified staff would have a minimum of a 30 an hour minute lunch period minimum 30 minutes the lunch period this should be a policy and it's a pretty um straightforward policy any discussions state a motion uh motion to
048approve Dutyfree launch policy P4113.12 as presented by Dr. Saki a waiver of first read and the second read for immediate implementation especially since we're already doing it for the past few years due to a lot of contractual obligations. I second. All in favor? I I sorry. All any opposed? Any obstessions? Uh motion carries. Um next in the agenda is item E, physical exercise and discipline P5144.4. And uh thank you again. Yes, this is um another mandate policy. Um, we do not currently have a physical exercise and discipline policy. Uh, this policy focuses on encouraging students to have a healthy attitude toward exercise and promote a lifelong enjoyment of physical activity. It also discusses not using the loss of recess as a disciplinary action unless a student poses a danger to themselves or others or the
049student has another opportunity during the day to engage in physical activity. The policy also discusses how often recess can be restricted during the course of the week. Um the policy also states that physical activity cannot be used on the form of punishment. Any questions? Um yeah, just I think this is another one we've been practicing and due to restorative justice and during the ruler program that we really discouraging taking away recesses and all that already in the district again's a leader in this area. It's just not on paper that I think yeah to your point I think even um even in our um code of conduct we use father meetings to address um behavior where it's not necessarily something like taking away um recess children do physical activity right it would be interesting to look
050at all these other districts that actually have these policies in place are they actually following their policies rather energy and package like happy on the policies. So ready for motion? Yeah. Ready? Hearing no question. Anybody else questions? Motion to approve the physical exercise and discipline policy P5144.4 as presented by Dr. Saki this evening with the waiver of the first and second read for immediate implementation. I second that. All in favor? I I. Any oppose? Any abstension? Motion carries. Next of the agenda is on line F. We already did. And now is our health and education program P6142.10. Thank you again. This is another mandated policy. The policy focuses on health education as an important part of the students experience that prepares them for the future and helps them set positive lifestyle goals. Policy also includes
051educating students of the importance of making nutrit nutritious food choices and ensuring that the food served also has nutritious food choice options. This policy also has two versions. Uh Dr. Cheers open for discussion. That's all the gun. I need a motion. I need a I need I need a version both of them over to the pool board. Do that. version one instance um was what I was deleting. Um it's always when I first read through both again I just thought you know um version one was cleaner. I think there's one as well as the statement will probably all multitude pages and they still meet all of the requirements version one questions discussions is there any material differences between and question was related to the policy but the health implication program and physical exercise whatever happened
052to the president's health initiative back at I think I can't even remember what was I remember when I was in school president the candidates we had we had we had Jim basically couple of times a couple of times a couple of times a week. Yeah. Now some semesters high school students I know they don't have gym and at the high school level it has to do or the amount of gym you need to have within the course of the year. um it's hours they need to have whereas in K it's more about making sure that active I'm at the high school I think it's more of a requirement that has to be met in the course of the year as opposed to daily or regularly like the elementary because I was shocked one year I
053think but that's just a curiosity you see relevant I apologize Nothing. Oh, wait. Which said I see no question. Version one. Version. No hands or no questions. I'll entertain your motion. Motion to approve the health education program policy P6142.10 as presented by Dr. Sack. Version one as presented by Dr. seconds for immediate approval with waiver first and second read. I second. All in favor? I. Any oppose? Any abstensions? Motion carries. Thank you. Um, next on the agenda is to establish a timetable to adopt all mandate policies for the full board's approval. Again, uh to establish a timetable to adopt all mandated policies for full board approval. So, um I know right now we we carried on with five before, right? That was the first one. Well, before was five and now there's seven. Okay. So,
054we did right now there's 12 that we did of the 28. So, we still have um another 16 to go for the the 28. Yeah, the 28 m right now. Um like I like was discussed already with Dr. Um, Saggy and I, you know, we're not going to be waiting so much as our our scheduled uh board meetings like I'm the second Wednesday of every month, but we're going to try to be very proactive that when the team has uh I've, you know, discussed, we have discussed together that when the team has already gathered those policies and read them in his versions to which one works best for our district, um, to come forward and present them to me that way I can put them and we can have a special meeting. Right now we're
055looking at 54 minutes so far right now with some discussion. But we want to try to again they're state land dates folks and uh board members. So we want to make sure that we can get them on there if there's any time that we need to revisit them. That's the board's decision to do that and we can uh make amendments to them if needed. But to have them is what we're going to be sure that we have them because they're state mandates. Um so we're, you know, so right now we need 16 more. Um what are we looking for time as far as I don't know how many you guys have looked through? Um or not. Um you know I I I will um in in terms of um a specific timeline um you know
056that's what Dr. angry challenge us with that we you know ended the poor chair that's been challenging trying to end that yeah yeah um Mr. May may I ask how long they took you to review these A through G? Um you know it it you know because for every single one of these policies depending how you have to go through each policy and and make any necessary notes. So this one does take some time. Um so I'm ready to work as quickly as I can to get um you know um Medina policies as um we read through them. You know very often um the policy depending on so if you notice I had Dr. Dr. figure at some point in time I might have the athletic director of food services depending on the policy and
057and and you know I'll still give a general overview but the department that the policy is geared towards I probably also have them here for any kind of qualifying core questions or toy expand on the policy so you know and all of that does take time I've already given away several or given several policies by initially review certain departments would um fix policies every couple of weeks be too much. Yeah. And and you can get a couple more I mean the mandated policies that were not not changing. We were pretty much streamlined. Yeah. the mighty weeks of for example I'll be on on break and most likely reading policy during my break hour break so I might come back and give him like all 15 by the time we come back home that would be
058great so but right we're looking at departure from the state to get these things done so that's so we got 18 left so if we schedule six 12 18 six at six at a minimum every two weeks get them approved by the board at the next meeting or even call a special meeting every now and then to um just pass just for pass policy purposes because the full board is not going to I don't think they're going to go dig deep dive deep dive into this the work done community level you're aware of the questions that are going to be asked here I'm relatively consistent with my questions you know that you already know that we're going to say if there's a name in there we taking it out or whatever have some of the
059stuff that it can change or whatever. And if it and if we don't get to one that there's adjustments on, we still got the other five. So, six, 12, 18, three, two weeks period, a month and a half, another two weeks to get it on the regular board agenda to get the last ones there. We should complete the mandated ones in May. Don't you? If not, sooner. if not so. My goal is to get you at least the mandated ones, you know, ASAP like you know, so at least those 18 um and then I mean obviously then there's the rest but at least the mandated ones when it goes to get those to you later. So do we want to put dates on it or do we want to put I mean you can give
060us the day but I'm not getting prefil. It's it's good to have a deadline by thinking that then we can fit in anything before as long as we get it done by then or kind of like met our goal. So put in a certain week then we're going to put yourself in a tighter time schedule when we can just you know it could be two days after we hit that meeting we can hit seven or eight of them that meeting and and done with it. So I think an end time would be a good one. So we want to hit what second week in June maybe or what do you think it think calculations I think that before the school years out y everything will be fresh for the next year be able to update
061if everyone looks at the calendar I'm looking at by June 13 that's a Friday that's the second week in in June when the committee work done when's the board meeting after the board my my meeting will be the 11th if somebody can check the board meeting. Uh I would like to also um acknowledge Jennifer Perez board chair and committee member is online with us. Hi Miss Perez just going over right now that you know uh to establish a timetable uh to adopt all the mandated policies. Um we're moving forward these seven over to the full board uh plus the other two for possible uh consideration to bypass the first and second reading as their state mandates. Um, so that would leave us with 16 more, Miss Perez. And we're thinking of uh having it done
062by the next committee uh by the next board meeting and board meeting of June the 9th, which should be the 9th. So then we'll be the first week of June by June 6 to complete these thing. You there Miss uh Perez? Okay. She might have stepped up, but I know she is online. Sorry, I'm here. I couldn't get back. I couldn't get I couldn't hit mute unmute. I was talking with it. Um muted. Sorry. Um Oh, did you get ahead? Yeah, I heard that part. Um I was So the mandated policy is by June 9th. I think the last I'm sorry, Mr. Perez. Um it's uh the regular board meeting is June 9th. So we're trying to get it before that. That way we have them for you uh as chair the the board. That
063way the whole board can vote out by that date, June 9th. And you said you want to do six per our deadline. So our deadline will be June 6. We're going to have them done by June 6th. We might have them before that, but we're saying by June 6th that we meet the requirement to make sure that all of them have been moved to the full board by the June 9th meetings for you just in case it might be if you left then it'll be done by the June 6th. That way you can the board can have it by June 9th. I think I'm making myself I'm not sure. Yeah, but we have other committee meetings those weeks too. So like you're you're are you saying to add other special meetings? Well, we probably will
064depending on the team having uh you know their uh policies uh like Mr. Saki and his team. He's going to make sure that if any other team uh within the administration team are experts in that field. He'll be with them, but he'll pass it to them to see if there's anything that you know that they see that we need to add. whether it's the name of a uh a particular department to add or just public schools, then they will send it to me because they already read it. They already, you know, had their reading and they see that it lines up with our district. Yeah. I mean, I I think one of the things we discussed at the meeting the other night when we were discussing this was, you know, the you know, when you
065set a goal like this, it has to be something that's um uh attainable and also like um I I I know we can do it, but also is it reasonable for a staff member to just go through all these policies while they're doing this is not their only job. I hear you. I know now I know and I know that they have you know they're delegating this to other people probably to do this as well but you know to meet every you know at this point it would be every two weeks to get through some polic two to three weeks to get these policies done on top of our trainings on top of other committees that these staff members have to sit on as well. I I don't know if that's a we we we
066talked about them in I know we talked I'll finish my talk my topic and then you can add on but we talked about in the training that you know something more reasonable might be through the end of summer so it gives us time to really go through all these we're going to implement them right away after the we're going to bypass the first second read that's what we talked about on Monday and I think most of the board was was in agreement to Okay. Um, I'll I have a reply, but I'm going to let Joe give his recommendation um yesterday. All all your concerns were addressed with the committee. This is the committee work, the committee's commitment to get it done. We do have all these trainings. Yes. Keep in mind these trainings are special
067meetings. Don't have to wait for a regular meeting. We can have more than one agenda item on the special meeting. Dr. Saki has assured us he can do maybe more than eight policies per meeting, but we stuck at six to be conservative in order to be able to get through the work. We worked on this committee today before you arrived 8 through G. That's one, two, three, four, five, six, seven, eight policies push forward to the board within approximately seven hours and four minutes. One hour one one one hour in total of time. It takes Dr. Saki take him at his word that he could do that he could do six without too much of a heavy lift and especially because these are mandated policies that are not subject to too much change. So basically
068we're following the state and gas two at a time to get this work done because we've got policies that have not been looked at in decades. We still got to go through the policies that haven't been revised since the 1990s. This policy committee did not meet and change one policy within the whole last year. So yes, it is an aggressive timeline, but it's a time endage and it's work that's been left on our plate in the past that hasn't been done and we we need to get to it expeditiously. Yes, the policies when we start looking at other policies where we do have leeway, we do need more time. We need do need more discretion. But these policies are statemandated policies that we do not have and until we bring ourselves in compliance, we are
069out of compliance with state statute, which is also known as a law. So we are currently in violation of the law until we pass these policies and incorporate them on the now if Dr. Saki has any issues I'm sure he would have raised looking into and to that point I don't know if you heard earlier what I was trying to say and interject with you Miss Perez is that um I put it to Dr. Saki's table for them to give us a projected possible goal. And I think you just had came in maybe at the latter part of that. So this was a recommend recommendation more from the administration side than us putting them on a schedule. But I would entertain Saki's opinion that we can share with you and us. Dr. Sorry, Dr. Saki.
070And um and then you need to say anything. I I get it. You're putting him now in the position where he has to choose. Don't that's not something he should be doing. So you you can decide you can make the motion. Yeah. Saki's recommendation in the first place before he was asked any question. Well, basically asking how many you could do six would be realistic. We might be able to do eight. He said he might be able to take time over spring break and get more. And what I decided at that point was not to put a bi-weekly or a date on next meeting, but instead put a end date. That way, we can decide when we can meet and what we can be according to the work that he can present to me as
071chair to say that they're prepared. We don't want to do nothing like I spoke to him before unless they're prepared to bring it to the full board or to me in this committee that we can move it to the full board. Um because again um I want to make sure that the team is ready to present to us because they want to make sure they overview it per Dr. Avery's request and actually confirmed by Dr. Saki. So I'm not trying to put him on the spot. This is something that we've been discussing here at D and um and that's what we're going to decide to do. So I'll entertain a motion uh for a deadline to put these mandated which we have a total of 16 left. Correct. Back to the second. Okay. It was
07228. Correct. We did five. We already did five. We the two were today and we did another seven today. So that'll be a total of 12. So minus um 20 28 will be 16. Sorry, my math is always good, but I always confirm it with my paper. Um, so put that on just put to complete the mandate. Yeah, if I don't but you say I'll say if at any point in time we have to adjust. We will adjust together. Absolutely. Thank you. I'll entertain any motion. Motion to approve the completion of the mandated policy at the committee level full board prior to June 6th. That was the date. June 6th meeting for the June 9th meeting. I second that. All in favor? I I Any oppose? Oppose. Any obstension? Motion carries. And I would entertain
073a motion that uh anything else or point of information actually um the you have mentioned Dr. Hughes uh Miss Hughes um you have mentioned the tag before we still have the tag program I think. When are those applications going out? Don't they have to apply? Already been out. The tag applications have been out. Is there a deadline? Sure be a deadline. I can follow up with 5,000. Okay. So, possible deadline meeting. And then um how many schools have the T program right now? Three. It's three schools. Marin, Baya, and Winfield and it will be carrying on to the next school year. Correct. We're looking at tentatively changing the locations to later to add or just to move the program to no move the programations. Yes. Okay. Um is not anything else to entertain a motion
074to adjurnn? Motion to adjurnn. I second. All in favor? I any abstension? Any oppose? Any abstensions? Hearing none. Motion moves. Good night everyone. Thank you very much. Thank you, Mr. Wooden. Marissa, chair, she respond. Thank you. Good night, guys. Good night, everybody. Thank you. Thank you. Thank you, guys. We're off.