2026-07-13 Board Meeting

001It is 6:04. Um, we do have a quorum. If you will join me for the pledge of allegiance. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation indivisible and justice for all. I salute the flag of the state of Mexico. >> Awesome. Thank you guys for joining us today. Um we do have Miss Dista, Miss Miles, and we have Mrs. Kobos on the line. So, um hello, Miss Kobos. >> No, no, >> there you go. She can hear us. Okay, we're good to go. Um, okay. So, item two, consent agenda. A, consideration to adopt the meeting agenda. >> Okay, we have a motion on the floor. Do we have a second? >> I second. >> A motion and a second. All

002in favor? Oh, hold. We have to do roll call. Roll call. Um, Miss Kobos, I'll start with you. I >> Miss Batista >> I >> Miss Miles >> I >> myself I motion passes unanimously. >> Okay. So now item 3B consideration to approve the minutes of previous meeting. Um we got the regular board meeting on June 8th and the special board meeting on July 6th. I move that we approve the meeting minutes from June 8th as well as the special board meeting from July 6th. >> Okay, we have a motion. Uh, do we have a second? >> I'll second. >> Okay, we have a motion by Miss Batista and a second by Miss Miles. Uh, roll call again. Miss Kos, >> I. >> Miss Batista, >> I. >> Miss Miles, >> I. >> Myself, I.

003Motion passes unanimously. Okay. Item so we have uh four presentation. Is there something? >> No presentation. Okay. Item five. Um board reports 5A. >> Uh one thing that I thought was nice is just the uh the fire department all volunteer, right? They put on a great show for the Fourth of July. Even with the crazy storm coming in, [laughter] they >> had to fight a few fires there in between some fireworks. But that was fantastic and we appreciate that that we can just have small town America right here in Dexter. So it was great. It's pretty special. Yeah. Good for us. >> It really was very happy to see and it was pretty eventful. Um thank you to the fire department as well. They had like I like Miss Batista said, you guys had a

004couple of fires you guys had to keep contained. Um and the show did go on. So thank you guys very much for that. >> And right before this one [clears throat] hit, that was fantastic. That was probably neat. Uh, one of the neatest things I've seen is fireworks behi in front of lightning, right? Like lightning behind and then all these fireworks going off in front. That was fun. >> Awesome. Um, anybody else? Miss Kobos, you good? >> Um, >> awesome. Cool. You can barely hear. If if you have not been around there, you really should drive around on the backside. They are really looking to >> Okay. Lots of weeds coming up, but once the grass is down, if we can take care of the weed. >> That's awesome. Cool. Yeah. >> Nice. [clears throat]

005>> Okay. Um so item 5B, superintendent report. >> So you'll notice that the agenda looks a little bit different. um we are working on streamlining some of the information as well as um making it all look the same and giving the community the ability to see um a lot of these reports. So here I brought up over here um this is what it looks like now on the community side and they are actually able to go through these reports. um as you'll notice really the superintendent report is the only one that has any information on it but in the future um tomorrow all of the administrators come back on staff so you'll be seeing their reports and they all are uniform in and what that has on there they'll have current enrollment some attendance data

006as well as uh behavior and culture and then going down into some of the events that are coming up at their school that they can show you or the events that have happen. So, giving a place for us to just show more of the good things that are happening every single day um at the schools [clears throat] and giving the community um a look at that. So, if anyone who wants to see that, when you go to the Dexter Consolidated Schools website and you go to district information under board of education, minutes and agendas, and we're in the 2627 school year, and these are agendas. And right here you can see uh our special report was here on 76. This is the board report without any of the hyperlinks. Um and in the future we

007won't put that up there but we had already previously put it up there. So we added this hyperlink version and that way any of the information um community can also access. Um, tomorrow admin and secretaries come on back on contract. July 16th, we're going to have teacher center draining. That is our new power school. With that, we'll be sending lots of information out to parents because the parent view will change as well with the new company um, Synergy. And we chose that uh, to move to Synergy. We didn't really choose it. The state um, had the option for us to get in on the first cohort. there's multiple cohorts and they're looking at having all districts on the same SIS system. So when students move, it's an easier transition from system to system and then

008we can also see students I data and all of that u more easily as well. I do need a board member for July 22nd >> at 7:45 to do um new teacher orientation just a welcome. So >> I can do that because I have to be at work by 2. So I can leave early to less than a couple. >> By two. >> Yeah. Day. >> I will put you down. >> Take a break and then go back. >> So we have a lot of fun things. Two days for our new teachers. Um we're going to take them and the historical society is going to talk to them. We're going to take them on a bus ride. Um I have students coming in to teach them uh the Blue Pride Promise as well as the

009fight song. Um so just really getting them acquainted with the buildings and knowledge of our of the people before the school um year starts and then providing them some training as well. Uh we have vector training which is a virtual day on July 27th. That's a Monday. So, every year we're required by law to do all of these list of trainings. Um, and so that's the day that we're going to have that training and it'll all be online. Um, our subs also take those trainings and so with that, we're bringing substitutes in on July 30th and we'll have an in-person training uh in the morning a little bit and then we will pay them the rest of the day to do the trainings as well um because it's important they also are trained. Um, we

010have July 31st back to school breakfast and training. If any of you could come and give a welcome that morning would be great. >> Okay, I can try to come to that. >> Sure. >> I think I probably can too. >> And and that would be fine too. >> What time? >> Uh, it's 7:45. Say >> everybody do. >> No, thank you. 7.5. >> Um, and then I missed this on this part, but I did get it on the back. Uh, we're having our back to school swim party um at the pool on July 30th, and all board members, if you can attend, uh, will feed hot dogs to the staff. And I haven't talked to Genie yet, but maybe she'll make some ice cream, too. >> Yeah, [laughter] that's Yeah, that alone is worth

011it. Oh my gosh. >> Do you need Do you need like a to serve or help with >> Yeah. Sorry. >> Are you going to be able to bring your grill? >> Um >> I think we borrowed um from the school. So, >> yes, I manned it last year. >> Yes, you did. >> I don't I don't know who going to man it this year or looking for volunteers. Okay, there you go. Sounds good. >> We we did uh pitch in Merit. Um and I think it was about $100 a board member. So, >> yeah, >> it was one of my favorite days. >> It's a good deal. >> That That's the 30th at what time? >> The 30th at 700 p.m. >> And we have it for like two hours. Yes. >> So, what

012about purchasing all of that? >> Uh, last year Annabelle and I I don't remember if it was I or her. One of us went to SAS and got just a word. >> What if you need help with that? >> I haven't. There's a lot of things. We have training this week, a new teacher next week. So, it hasn't come up on my thought, but I will definitely uh let you know the things that >> we have going. Uh back to school, August 3rd, we have 1st through 12th grade. Um school is going to technically start at 9:00 that morning. It's going to be more of a soft uh start. students will be able to still be dropped off at 7:45. But our hope with this is um we're having parents come to the night in

013which they're dropping kids off and then they're also coming the first day of school and staying for an extended period of time. So when I talk to teachers and ask them like, hey, how would this help? They would it would be more beneficial if we had one time drop off. So we're going to try this. Parents can come at 7:45, but 9:00 is the actual start time that morning. Kids can come get their computers um at the high school level. Middle school um is going to do their own um schedule where they can still do some stuff. Uh open their lockers, that kind of thing from 7:30 to 9 or 7:45 to 9. Um and we'll see how that goes or if we need to go back to the traditional nighttime stop, drop, and meet

014the teacher. that that was something we had decided that let's try for this next school year. Um and then prek and kinder come August 5th on our next board meeting uh with David Chavez um at 4:30. We're going to meet at the August board meeting. So it'll be right before the board meeting at 4:30 to go over the final strategic plan. Um, we could have opted for a daytime, but I know several people it's harder if it's right in the middle of the day to go back to work or whatnot. So, I asked if he could just come next board meeting a little early, get it done, and and we should be on our way uh to present the strategic plan to you guys. >> So, that'll be the 10th. >> That will be the

01510th. Yes. >> Can you can you send a a invite through Gmail? >> Yes. Thank you. And then um after we went to Ron Clark, something that we came away with was the fact that students at that school were different than students anywhere else in terms of them coming up, introducing themselves, shaking your hand. Um, and we're talking about like fourth grade students having those abilities to have conversations with adults, greet them, [clears throat] um, and direct them. And so, how could we implement that into our school? And there's several other schools in New Mexico also doing their own version of this. And we're going to call it the Dexter Edge. And what that's going to do is every single week will have a skill to work on. And it'll be preK through 12th grade.

016And based upon their skill level, it will be on the expectation for that information. So, um, our prek through third grade, um, the first week might be, you know, greet people in the hallway and it might just be to smile at people as you walk by, but as we get further and further, it's, you know, greet people, call them by their name, ask them how they're how they're doing, and engage in conversation differently. Um, and so this is something that we're going to work on this year. And there's also um a competition. It's called the Amazing Shake uh the Ron Clark version. And we're going to have our own version late February or March and hopefully invite community members to be judges for that. And it's anything from your basic handshake that we're judging students

017on to introducing themselves um to scenarios of hey, you won this award. Can you give a little acceptance speech? So just everyday skills that students should have. Um and we're going to start at our little kids and we're going to go all the way up to 12th grade and our competition will be fourth through 12th grade. So hopefully give some soft skills uh to our students and do that um districtwide. >> Cool. >> That's cool. >> And that is all. Oh no, one more thing. Um, we are going to ask uh take community info about transfers. Uh, so NMAA passed a bylaw that students will be able to have one free transfer for athletics and so they'll be able to move one time. districts are able to create their own guidance based upon that and

018they can be more strict or they can be more lenient based upon their ideals and thoughts. So, we're going to send that out in the next week to kind of get community input on what are our thoughts about students transferring in. Do we want them automatically eligible, which is what NMAA now has, or are we going to go ahead and say no, we want students to have to set out the 365 days for varsity, right? They can still play JB, but they wouldn't be able to play the varsity. >> Okay. Would there be could there be options on that or what have you hearing? what are you hearing on other schools season or or >> Los Cusus is um so with NMAA you have to come before the season starts so let's say right now

019football has not started actual season they're in preeason um so they can't make anything mandatory or whatnot but and this is just a date it may not be right but it's like August 3rd or 5th is the first actual day of football um practice right whoever enrolls would have to be enrolled prior to that date according to NMAA to be able to play at the varsity level that year. So if you came September 1st, you would not be able to play. That's part of their rules. We can be more strict. Los Cusus and Albuquerque are going to Los Cruus for sure because they already have stated before, but Albuquerque also because their schools are so close together, they know that students will jump from school to school. And so Los Cusus is going to come

020up with a plan in which they don't allow transfers within. I'm not sure what Rosal is going to do. Um, but they also have two schools within their own district in which they could jump back and forth. And so I foresee some schools to make a plan for that or at least have in writing like we allow the NMAA rules to happen. Um, so that'll be coming out to community to give us some input on thoughts. Okay. you're going to do like >> what method will that be on? >> Yeah. So, we'll have >> So, typically anytime we send anything on social media, we also put it on the website and then also uh we'll we've been sending um text messages to all parents as well just as a reminder of like, hey, this is

021out there to get the most input possible. Okay. And so that's all of superintendent's reports. Um the rest of these reports are empty tonight. So elementary school, middle school, as they're not on contract, but I did want you guys to see what in the future those would be looking like as we go through the year. Okay. And on these reports, um, is there a way we can get, you know, if we could find a way to limit maybe a certain amount of it and maybe we can go through it so we can, uh, include the rest of the community or on some of it. Maybe somebody can read two of them out of all of them or present on two of them. Um, I know everybody can get on and click on on them, but

022it might be kind of nice just to get some more community involvement, come out and present on something like that. >> I think we could add that to the board calendar of like this, this, and this are going to present to on that day. >> Yeah, >> that wouldn't be a problem at all. >> I mean, they're on there, but it's just nice, I mean, nice to see something else happening other than just conducting some business. Awesome. >> Will they be able to put photographs on there the way that >> Yes. Yeah, they should still have no problems picture-wise, which is my hope. I mean, I like that part. >> Yes. >> Okay, go. >> We're good. >> All right. Item six, public forum. Good. >> All right. Good. Item seven, business. Um 7 A,

023first reading of policy advisory number 275- GCIA, teacher residency program. Item B, first reading of uh policy advisory as well. Number 276, JICJ, use of cell phones and electronic devices in schools. Um item C, first reading of policy advisory number 277, JLCEC, cardiac emergency uh response plan, automated external defi defibrillators and also um 7D first reading of policy advisory number 278 JLF reporting child abuse and child protection. Um did you want to touch base on the other? >> Yeah, we can. I mean we won't approve on this but um previously we did not pass the teacher residency act changes. Um and the reason for that was a lot of the changes they made to that advisory. They took away some of those that language that we were worried about. That was actually my very first

024board meeting that that was on the agenda. um and it talked about how school would have to pay and that they had to have a position at the district if they went through the residency program. They took a lot of that language out. So, as I read it through the first couple times, I do think that this policy actually takes into account a lot of the school districts who had concern over this um because used to we would have had to hire them over another applicant and so they did change some of that language and I think that the the language that they did take out and change um is a good a good move. So, um, when we get to that policy, I think we should go ahead and right now, uh, approve it

025next board meeting. >> Um, the PD guidance on anti-distraction policy in schools. Um, last year they gave us the option on how we wanted to word the anti-distraction policy and now they're being a little more straightforward. Um, schools did have the freedom to choose on if they wanted to allow phones during passing periods or during lunch. We opted not to. Um, but they're now PD has come back with guidance. So, I do think we should look through there's two um options and we should look at those options and see which one is as close to the current option that we do have and we should vote on one of these two options um in the future as our our new policy so that way it aligns um with their language. Um the House Bill 256

026defilators at school athletic events um they passed that in the legislature. it uh created a new section of the emergency medical ed medication and schools act. Um we're already doing a lot of this. The only thing is is now we also need a plan in our safety plan that the state helps mandate um to also if somebody needed one who would go and help assist in that area. So we'll be creating that as well. It shouldn't be too big of a deal. So, um just ensuring that we have them and have a program or a committee in place. Um reporting child abuse and child protection. read these last week whenever I it took away some of um the language but mostly it was about you know like school employee licensed or unlicensed and it now

027it's not limited to school employees but volunteers have to report abuse contractors contractors employees anyone has to so they made it a little more broad um and then also added um the links to CFD um that have been updated since that policy. So I recommend that we will approve that to next meeting um as we talk about that >> questions. >> I have a question on the on the defibrillator one. We I I mean remind me do we have people at each building that know how to >> everybody is trained uh through vectors for defiills and then um we do I mean we do have nurse at one building and a certified nurse who's a teacher at another building but everybody takes the the training for AEDs. Oh, and all and coaches uh and direct

028any any coach receives the training through vector >> and also CPR class >> and CPR >> and that's part of it. >> Okay. Yeah, I I vaguely remember I >> and then we also um we had training for our bus drivers this last year. Um, and we were made aware that there was not an AED at the bus bar and so that has been ordered as well. So we should have one at every building. >> Thank you. >> Good. >> Yep. >> Okay. So [clears throat] item seven. Get out of >> No, no. I clicked on it and it making Sorry. Okay. So, approval of polic uh 7E approval of policy advisory number 273- GBGC employee assistance. Uh so with the employees assistance uh it's replacing an existing opening paragraph which addresses situations in which

029the district may require an employee to complete a medical examination. So currently it was a little more broad in terms of reasons why you could ask an employee to get a medical examination and now it becomes for the employee a little bit more concrete on why that can be asked. And so I do recommend uh because this is from legal counsel that we update that language to meet uh policy 273 the advisory. >> Okay. >> I move we approve policy advisory 273 and GBGC employee assistance. >> Okay. We have a motion on the floor by Miss Miles. Do we have a second? >> I second. Okay, we have a second by Miss Batista. Uh, roll call. Miss Kobos, >> I. >> Okay, Miss Batista. >> Hi, >> Miss Miles. >> I, >> myself, I. Motion

030passes unanimously. Um, item 7 F, approval of policy advisory number 274, KDB, public's rights to know. Um, >> this is to do with our IRA. So, uh requests that are made based on um that is public information and this uh clarifies the records custodian and um also adds that we must post who the records custodian is on our website and we currently do adhere to that and so um I recommend that we approve this policy. I believe I saw on there as well that uh if it need if we needed to print something we couldn't exceed over a dollar per page. Correct. >> Yeah. And I want to say that our policy already has that information in it. >> And um 99% of the people it's all electronic records. We've not had any um >>

031paper requests. So, yeah. >> Okay. Okay. Any questions or >> And I do I do think they put in there that you can't charge for time because I think some people were trying to >> so they just clarified what you can and can't charge. >> Okay. >> Do we have a motion on the floor? I move we approve policy advisory number 274 KDV public's right to know. >> Okay. Awesome. We have a motion on the floor by Miss Miles. Do we have a second? >> Second. >> We have a second. Yep. We have a sec. Yeah. By Miss Kos. Uh roll call. Miss Kos >> I. >> Miss Batista >> I. >> Miss Miles >> I. >> Myself I. Motion passes unanimously. Um item 7G, approval of adult meal increase to 550. >> Should talk

032about that on a second? >> Yeah. >> So the reason that we we need to increase is I have heard haven't seen anything yet from the National School Lunch Program, but I have heard that we'll be getting a raise to the amount that we're going to receive in reimbursement. And so in order for us to be able to serve any adult, we have to to charge that amount plus the commodity value. And so usually um our staff is a little bit lower. So if staff is 550 then non staff dollar more. And so that's not on agenda. I know. So that's probably my fault. But I haven't received that. We didn't receive it last year till like September or even the middle of September. And I hate to raise the price after school starts. I

033would rather start it at do it at the beginning and then I know it's going to go up, but in case it didn't go up, then next year we wouldn't have to raise it. So that was just kind of my thinking on that. Either way, we're going to have to raise it if the government gets up. >> Um, any thoughts? >> No. I mean, I prefer that we do it now versus >> Yeah. What do they pay currently? >> 525. Oh, 25 >> 25 cent increase. >> So, it's going up a quarter. >> Yes. >> Okay. >> No other questions? >> Nope. No questions. Motion. >> I move that we >> I move we approve the meal rate. >> Okay. We have a motion on the floor. Do we have a second? >> I second.

034>> We have a motion and a second. Let's go ahead and go with a roll call again. Miss Kos >> I >> Miss Batista >> I >> Miss Miles >> I >> myself I motion passes unanimously. >> Um item 7H discussion and approval of school board calendar. >> So I I don't know that we necessarily need to approve this tonight especially I'm going to add um which administrators will report but this is a good start in terms of what that looks like. uh we have student teacher presentations. I'm going to ask um them to come and present during um the board meeting. So, we also have some student interaction. Um sorry, I'm going to click on it because I looking over there is hard to I've added possible training. So, if NMSBA had a training

035that um has a date on it, at least we have that on there as well as the board meeting dates. And um if there's something that possible agenda items, so that way we kind of have an area of like, okay, you know, we're going to do this during this month. Um to kind of keep us on track as we go through there. Uh we have finance committee discussion. So Jeannie and I sat down and we looked at different topics for the finance committee and so we added those on there as well. Um and then audit committee kind of those dates as well as it'll be you know September, October, November are kind of the dates possible um post audit committee in November. Okay. and Miss Pierce wants to approve it or >> I I think

036let's wait we can wait till the next meeting. Um and that way I can add the board report who's going to report and then that way we kind of have a if we approve it now we kind of have a way forward, right? Okay, this is going to happen and we're not changing what we're we're going through. And I also like some of these um student teacher presentations are TVA. So, if I can get them to a few more people to get on there and I can add those to it as well before the next meeting, they'll be ready. >> And what was the balance? >> I move we uh table the board calendar. >> Okay. Oh, yeah. It is it is an action item. Okay. Uh we have a motion on the floor by

037Miss Kobos. Um, do we have a second? >> A second. >> Okay, we have a motion and a second by Miss Miles. Um, roll call. Miss Kos, >> I. >> Miss Batista, >> I. >> Miss Miles, >> I. >> Myself, I. Motion passes unanimously. Item seven, I, discussion and approval of school board reimbursement process. >> And I didn't I just noticed they didn't get attached. So, let me attach those two forms real quick because I didn't. So with this um two things, the first one is for schoolboard meeting uh reimbursement. So if you go to a meeting um based upon board policy, if it's less than four hours, you can take a stipen for that. Or if it's more than four hours, um there is funds for that as well. And we didn't currently have

038a form to fill out. And so Genie has created a form and I just want approval that >> So what's do you have those numbers off the top of your head? >> What which numbers? >> Uh so the on so this is just in a regular board meeting or a special board meeting or if we travel somewhere. So, this >> Hold on. Let me >> Did it pop up? >> Oh, no. The link's not yet. You'll see her live. There she is. Right there trying to get it. She'll probably drop it right there where cursor is. So the first one that says school board >> Yeah. >> is the form. >> You should be able to see it for school board meeting reimbursement. >> And so this is what a board member if they chose

039to take reimbursement this they would fill this out. Okay. >> Let me get the other one. And then the second one that says travel reimbursement um is for meal aotment as well as um mileage. However, >> it's only the meal a lotment. Oh, it's only meal a lotment. >> Yeah, you can talk to me. Go ahead. Um, we just didn't have these forms in place before because when this came into statute, our board chose not to participate in this. Um, but now that we are, we just we separated the meal for that that's alone because that's set by DFA. It's not a reimbursement. It's an aotment if you choose to submit that paperwork. And then the other travel um talks about the meeting attendance. It's a less than four hours for them. >> And um

040mileage, you know, and our district policy is the same for all of our staff. We only pay mileage if a district vehicle is not available. >> So left out of this. Of course, that's up to you all. >> Yeah. So, if you do want to leave the the mileage piece or to be able to use your own vehicle, the pay mileage or we have the school vehicles that you can use a school vehicle instead. >> Okay. Um, that might be a good a good discussion for everybody is to see if we want to keep it like that or somebody wants to tweak it or edit it so we can use that and the actual school vehicles. Um, I want to say I've talked to somebody before about uh the reimbursement stuff and there's there are

041options. It kind of comes down to each board me, you know, each board uh to see what they want to do with um >> it is in policy. >> Okay. Um that they have to take it or that >> No, no, that not that you have to take it >> but that it is an option. >> Okay. So, at the at that school, what they did, and this is I'm just throwing ideas out there, what they did is they they recommended that um and they actually were doing it, that they kind of fill this out. And what they ended up doing is if you didn't take it, they'd put it back, it'd go back into some kind of uh scholarship, and at the end of the year, the board would issue a scholarship with what

042we did not take. So, for instance, if I go somewhere, I choose I choose to take my own vehicle because I I make a lot of calls. I got to catch up. It's always work. Even though I am traveling, I'm on the phone. I would take my own and I don't ever ask for reimbursement or fuel or anything like that because it's to my convenience. I'm still working while I'm driving. But on that um if we are allotted this we can choose to say you know keep it keep it in in in somewhere in something allott it somewhere and then you know the board could do that. I know Floyd is the one that was doing that and and my father-in-law Paul's the one that told me about it. >> So it's just an idea

043and I'm throwing it out there. Um we don't have to do any of that or anything but it's good. I think it's a good idea, Genie. Is that like something that I mean I guess could that money be funneled somewhere else like that? I don't know what the rules are on that. >> I I think I don't know the answer, but I think we would start by looking at Floyd's board policy and model after that and just learn from what other districts are doing. >> Yeah. Because I mean some of this stuff is already allotted. It just it's not being used in any way, not by the board. So, um, that's something that the board could actually do and and give back to the community as far as that goes. And and and not trying

044to shame anybody if somebody does say, "Hey, I have this much invested. I I need that." um you know not trying to discourage any any board member or any future board member or say hey I I don't have I don't have the capability to do that in the you know in the future or you know it's just if it's written down and it's transparent that's kind of what people think >> that's where they are to leave it the way it is is good and we'll figure out how if it can be final somewhere else and then if board members choose to do that then that's you know they choose to do that >> of for sale. >> And to clarify about the vehicle, um, all it takes, some of you may I I don't know.

045I haven't looked at our driver list lately, but, um, there's a electronic consent form that Annabelle would send you if you're interested in being able to drive a district vehicle, and all it does is just our insurance, your driving record, make sure you're good to drive, and that's all it takes. um how we do that with staff just as an example is if you know if it's spring and every vehicle is out and I have a meeting to go to I will email you know Molly and say hey I have to go my okay to request reimbursement and she would respond to that and I would attach that approval to my travel form we I did that one time it was right after the flood because they didn't want us taking any vehicles in case

046you needed they just wanted them all in district because we didn't know what's going on and what we would need. So I can think of two times in my tenure that we've actually paid mileage once myself once to an administrator because there were no vehicles available. Generally there are district vehicles available and of course our staff are expected to you know if Nolan and I are going to the same event we car we don't take our own vehicles unless I just choose to take my own. it would be more cost effective to the district. Correct. By all means. >> So that might be something we need to look into. >> So the suggestion right now is is that we adjust it to if you're going to something outside of district, you can only get reimbursed

047if the school district if a vehicle is not available. Correct. >> Yeah. >> Because that's not what it currently is. >> So staff, yes, but board members, there's nothing in place. >> Gotcha. Okay. >> Okay. >> I I like that alignment. >> Yeah. And I I mean I think it's I think for staff absolutely. I think for board members I mean you know for myself included kind of like Mr. B said sometimes you know you have work calls and things to do along the way you know or can't leave the day that everybody else is leaving. So then you're you know you might we might end up with three different vehicles at the same spot because we all have different states. um that we haven't you know >> and there's currently two vehicles accessible right

048for >> we have several and and there are times I'm going to use um the soar conference as an example that there are several of us going to the same meeting however Molly has to be there a day ahead of time so we have sent >> m you know two vehicles to one meeting >> not saying that that we cannot do that >> we do have multiple vehicles available springtime could be the only time it might be, but we haven't had any issues. >> That's what I was just thinking. If there's multiple vehicles available, then why not go ahead and do that? Um, >> two with the same. >> Correct. >> Yeah. >> If two people need to leave on Friday and the other have to leave Saturday morning, you know, >> right? >> Okay.

049>> So, so it is an action item. So, somebody would like to make a motion um on it. I approve the the form as is right now. >> Okay. The form and what about the so we can we can vote on that. Um does anybody want to add anything on the vehicles or >> form as is old policy? Yep. To where it's staff only. >> The two forms we're presenting are new forms following the staff policy. just following just being consistent with how we handle staff travel >> but the forms are are new. >> Okay. >> We just created board specific forms and you'll see Mr. Davalos um as president you know it would come to you for approval. >> Yep. So, I guess the only thing that we're the only thing that's kind of

050up for discussion right now would be the you know, because the males I get that the vehicles that would save the district quite a bit. >> That and that's where I'm aligned, right? Like if you want to take your own vehicle, that's a personal choice. You personally chose to take on that financial >> thing, right? Like if there's a school district vehicle available, take it. If you want to take your own, that's at your own cost. That's where I stand. >> Yep. I'm with I'm with you on that. >> I think that's fine, too. Yeah. >> Okay. >> I just think we just need to make sure those forms are read readily available to the vehicle >> so that you know we know how far in advance we need to respond. So, that is something

051we can do. And um also, if you'll approve this, I'll ask Annabelle to send you the electronic >> Yeah. the um so that so we can put you on the insurance. >> Perfect. Okay. >> Just get that done. Yeah. and >> and we'll send those to your Dexter Demon email addresses. We'll also send you directions on how about requesting a vehicle. NA has some very good step-by-step instructions. >> And what about passengers in the vehicle? I mean, I know staff members sometimes take like family members. Is that allowed for board members as well? >> Yes, staff right now they can take their own family only. um if I you know desperate background you know I as a staff member I can't call a student or but I could call my own child. >> Okay. >>

052So you know we have done that and of course you all would work that out amongst yourselves when you're making travel. >> Okay. So [clears throat] okay so I guess we have several things going on here. Um, if somebody wants to put a motion on the floor to accept the forms without we we're gonna have to edit the form, correct? >> No, they >> Okay. >> The forms are just consistent with district procedures right now. >> Just I we just created specific board forms just because we've never done this before. Okay. >> Um, you know, the board had always chosen not to do that. So, we didn't have specific forms for board members. So, we found it just easier to separate them and we'll make them available to you probably in the board Google Drive,

053I imagine. >> Okay, >> we'll figure that out and just share those details. >> Okay, >> and then as far as I had made a motion to accept the quality. >> Okay, we have a motion on the floor. We'll go ahead and and see that through and then we can come back and place another motion for the rest of that as well >> for the vehicles. Correct. >> That that is her motion to accept these. >> Yeah. So on the form it says completely only if preapproved to drive private vehicle traveling more than 50 miles from Dexter. So that's on that form already because we they match the district policy already and >> so everything should be good just to approve the >> Perfect. Do we have a motion on the floor? Do we have

054a second? A second. >> Okay, we have a motion on the floor and a second by Miss Miles. On the uh Can't say in favor, I'm sorry. Um roll call. Miss Kos >> I. >> Miss Batista. >> I. >> Miss Miles. >> I. >> Myself. I. Motion passes. >> So then we can look into like check with Floyd's board policy and see. >> We'll do some research on that. >> Yeah. because that will need to come back to to y'all before we move forward with anything like that. >> Okay. >> Um >> and that would just be as an option, not >> mandatory. Yes. >> So, back on on this for the on the discussion stuff. Um, I know it has happened in the past and I'd like to, you know, find a way to

055address it or talk about it or see so it doesn't cost the district any money and [clears throat] it doesn't the district doesn't benefit. Um, when you sign us up for certain things, how soon do we need to let you know so that we can try to get our money back in case we cancel right before? >> So, it it depends. there is a a date with each conference um depending on hotel typically get everything back because make reservations and that's something that you know in the past has been really good about making reservations early so that way we were staying at the conference hotel um didn't happen in June but we'll we'll do better um and with that then hotel is pretty easy but it's the it's almost less than a week after we

056register that if you don't back out at that point then we pay and it's not the whole amount you get some of it back up actually that >> okay >> what just for the last one >> are you talking like registration fees for like the the conference >> yes so if we say we're gonna staff as well I mean >> so we we do staff Yeah. Uh so we >> soon after >> so we implemented um this year when we sent everyone to Atlanta that everyone had to sign a reimbursement form for the planes and so if they were a not able to go that way we had that secured um for any reason and there's always the ability like something major happens there is superintendent approval that they wouldn't have to pay those funds

057back. But we did start that procedure. Um and the expectation of going and staying for conferences definitely is in place in terms of you know paying and going but I think correct me your your question is more is like if they don't show up at all >> if somebody don't show up or if last minute I can't go and it cost the district say $800 the district is just out that $800. just I mean I don't know if there's something in place we can do there. Are we liable for any percentage of it or um how is that with how's that with staff? Is there anything in place for staff on something like that as well or >> the the Atlanta trip was the first trip that I know that anything was put into place?

058Um >> there there is not. Okay. Um probably because it has never been an issue. >> Okay. >> You know if someone signs up our conference that their intentions to go we haven't had cancellations. Okay. >> Like that. >> As far as budgeting for this, because this is this is new. These are new expenditures that we don't normally budget for. I I think the calendar that Miss Pierce is working on will really helpful, you know, when when y'all know to get help us estimate what to budget for because we have not budgeted for board reimbursement at all. We have budgeted for the conferences you attend because you know it's normally the same things every year. >> Um but the board reimbursements we have not budgeted for and the calendar will be helpful in knowing for

059us what to expect so we can encumber them. >> Okay. >> Perfect. That was just a question >> and I'll get back to you guys on the like how long. I know I have an email from when like they send out a registration and then they send a second one saying that you have so long before >> but it is possible to wait and pay when we go. you can um yes, we can also do that. And so they do, you know, charge you more to to do that, but I think that's a better option if you're unsure if you're going to go um and we can just do a late registration and pay a little extra as well. >> And would you just need to get a PO or how does that work? And

060I just I mean obviously we're talking about school board members but I mean well we I guess this probably needs to apply maybe you know to staff. I don't know if that conversation is something we need to have or you know that maybe maybe can be had with the leaders. So, as far as POS for board travel, um um for example, the NSBA conference, when we received the letter, like she mentioned, we reserve those rooms if at all possible. If we get enough notice, we put POS in place. We put a PO in place at that time um for reimbursements. You know, normally we have we end up avoiding those because most of you do not request reimbursement. Either way, it's fine. Um, but as far as POS's, Annabelle on Yski behalf takes care of

061sending that PO to NMSBA once you've committed to the meeting. So, it's not something that y'all would have to worry about. Y'all doesn't have to worry about communicating with Miss Pierce that yes or no. >> Okay. And I guess Miss Pierce will get back to us on the timely manner situation >> that way. >> Yeah, >> we'll try to recover back. Okay, >> we're kind of done with that one. I'll move on to the next one. Any more comments? >> Okay. Um I'm on item J. Approval of Sarah Farms milk contract. >> It's fouryear extension of our >> four year extension. >> Full full year. >> A full year. Okay. Sorry. >> I'm getting old. >> Sorry. I thought it was four. So it won't raise our prices at this time. It'll stay the same.

062>> Awesome. They're a really great company. They have excellent taste test. >> Awesome. >> Okay. Um questions or motions. >> Do we have their chocolate approve the milk contract? >> Okay. We have a motion on the floor by Miss Kovos. Do we have a second? >> I second. >> We have a second by Miss Batista. Roll call. Miss Kobos >> I >> Miss Batista >> I >> Miss Miles >> I >> myself I >> motion passes unanimously. >> Yes ma'am. >> So we do currently do the the chocolate and the black milk and I still do the 1% white and fatree on the chocolate and we were approved to start doing 2% milk or and whole milk. >> Nice. But I have not been able to bring the whole meal aboard because they did not

063give us the extra calories and still be able to meet the requirement. >> So we have minimums and maximums and calories and breakfast is especially hard and so we just don't have the facilities to store whole milk for breakfast or breakfast and whole milk for lunch or whatever. So I have not done that. The same with strawberry milk. I have not used strawberry milk in a few years because now sorry this year we have a new sugar requirement and so it takes a lot more sweeteners to make strawberry flavor than the other two milks. So that's why we don't strawberry although it's delicious. >> It is delicious. >> Takes all the fun out of it. >> They gave me a lot of fun trying to figure it out. >> Well, I love it. I'm a

064big fan of milk. >> I'm a big fan of milk. Yeah. [laughter] >> Yeah. Okay. Um item 7K, um reading and discussion of board policy B-0050. Oh, that's a whole bunch of them. Uh >> B dash 01 0 0 B dash 0131 B- 0150 B- 020 0 B- 0250 B d- 0350 B-400 also B-450 B- zero five00 B- zero550 50 B dash 0700 0 B- 0750 B-800 0 B- 08 31 B-832 B-900 B-950 B-1050 >> Okay, good news is you don't have to approve any of these. We're back to reading through them to, >> you know, go through as we have. So, just quick um update, there is a link now on there, but if you ever want to find the board policies on the Dexter website under district information, board of education, right here

065is school board policies and it asks you, you can see any school board that you want and And it looks like nothing's on here, but really it's over here under Dexter policy manual, and we're reading under B. And so here is all the B policies. Um, good thing is most of them are short. So, um, Louis did ask me if I could find a chat GPT that would read them all tonight. However, I did not have enough time. So here we are at the meeting going to read some policy. >> Joy skipping my face. [laughter] >> Can we start assigning these as our work for the next time? Like you have to read them all before you come. >> You have to read them before you have to read them out loud or >> No,

066we would just have to read them at home and >> and then talk about each one of them. >> Yeah. Do we have any modifications? Do you have any questions? >> And then if not, >> how many people would read them? >> Not very many. [laughter] I mean if it's mandatory >> 0050 schoolboard operational goals um these were created when the date of the manual was adopted. The state legislature has granted to the people the power to form school districts and boards of education which under the law are empowered to exercise legislative authority over the public schools within their respective districts pursuant to applicable laws. As a representatives of the people, the board accepts a responsibility to identify community attributes and opinions and district needs and to acquire short and long range strategies that are

067responsive within the budgetary limits of the district. Okay. So, B01 0 evaluation of school board self-evaluation. The board shall meet as necessary for the purpose of appraising its functioning as a board and to evaluate board performance. The appraisal plan approved by the board will be facilitated by the board president working with the superintendent. Evaluation instruments for board operation may be used in the process. The superintendent and others who regularly work with the board may be asked to participate in all or a portion of the appraisal. Areas of board operations and relationships that may be appropriate to consider during the evaluation of board procedures may include, but are not limited to, board meeting, decision-making process, policy development implementation, board or district goal setting, curriculum and instruction management program, fiscal management, resource allocation, school plant planning and

068management, board member orient, board member development, board officer performance, board member relationships, board superintendent relationship, board community relationship, legislative and governmental relationships. This was adopted when the manual was adopted. >> Good news. B0130 is just the evaluation tool. Yay. So, >> okay. This one's all questions. >> Yeah, that would be the tool that could could be utilized. It's just an example that they gave. >> Okay. So, want to skip 0131? >> Yes. >> Okay. [clears throat] Okay. So B-0150 is going to be the New Mexico Constitution. Go ahead. >> Oh, I was I can read that if you want. >> Go ahead. >> B0150. The New Mexico Constitution places the responsibility of establishing and maintaining public schools on the New Mexico legislature and directs the establishment of a public education department and public education commission

069with powers and duties as provided by law. The department shall be a cabinet department headed by the six area of public education. We shall have administrative regulatory powers and duties including all functions related to the distribution of school funds and financial accounting for public schools to be performed as provided by law. It is further provided that school districts under the general provision of the secretary of public education shall be maintained, developed and operated by local board. A school district is a political subdivision of the state for the administration of public schools under authority from New Mexico New Mexico constitution Mexico statutes and the ro secretary of public education that was adopted. [clears throat] >> You want a short one, huh? B-0200 board powers and responsibilities. A a member of the board of education is a

070public officer but has no power or authority individually. The law vests power in the board and not in the members either individually or otherwise. And these powers must be exercised by the board at a public board meeting in regular or special called meetings with action dually recorded in its minutes. The board shall have the following powers or duties in accord with statutes subject to the rules of the secretary of public education. Develop educational policies for the school district. Employ a superintendent for the school district and fix the salary. Review and approve the school district budget. Acquire, lease, and dispose of property. have the capacity to sue and be sued. Acquire property by eminent domain pursuant of the procedures provided by the eminent domain code. Issue general obligation bonds of the school district. Provide for the

071repair and maintain of and maintain all property belonging to the school district for good cause and upon order of the school of the district court. Subpoena witnesses and documents in connection with a hearing concerning any powers or duties of the local school boards. Except for expenditures for salaries, contract for the expenditure of money according to the provisions of the procurement code. Adopt rules pertaining to the administration of all powers or duties of the local school board. Accept or reject any charitable gift, grant, device, or bequest. The particular gift, grant, device, or request accepted shall be considered an asset of the school district or the public school to which it is given. Offer and upon compliance with the conditions of such offer, pay rewards for information leading to the arrest and conviction or other appropriate disciplinary

072disposition by the courts or juvenile authorities of offenders in case of theft, defacement, or destruction of school district property. All such rewards shall be paid from the school district funds in accordance with rules progated. Correct me, Miss Miles. By the secretary of public education. How do you pronounce that one? That's a good guess. Okay, thanks. Give prior approval for any educational program in a public school in the school district that is to be conducted, sponsored, carried on, or caused to be carried on by a private organization or agency. The board shall in accord with the administrative code of the secretary of education approve and support the district's educational plan for s student success and each school site level EPSS action plan. Employ and evaluate the local superintendent on an annual basis in accordance with the

073section 22-10-3.1 in MSA1 1978. Ensure that each member of the board participates in a planned program of training which will assist with in the performance of specified duties. Delegate administrative and supervisory functions to the local superintendent. Refrain from involvement in delegated administrative functions noted. Review, revise as needed, and submit policies to peed on an annual basis. Award diplomas to students who have successfully completed graduation requirements. Ensure the alignment of district curricula with the content standards with benchmarks. Ensure that district funds are appropriately managed and dis dispersed. Be responsible for oversight of revenue and expenditures within the district budget. Accept responsibility for ensuring the success of each school board in the district of each school in the district. My apologies. The board performs the following basic functions necessary to the discharging of its responsibilities. Legislative, executive,

074and appraisal. The legislative function is the policymaking aspect of the school system. It is the policy of the board to retain and exercise full legislative authority and control over the schools by adopting general policies or by acting directly in matters not covered by its policies. The executive function of the board is concerned with placing in operation existing board policy. Most of this function is delegated by the board to to its executive and administrative officer, the superintendent. The appraisal function involves the determination of the efficiency of the school operation and an evaluation of the educational program of the district based on the policies as outlined in the policy manual. Schoolboard members in their first term shall complete at least 10 hours of mandatory training during their first year serving on the board in courses approved by

075the state public education department. Training for the school board member shall include at least two hours covering laws and department policies and procedures affecting local school boards or public schools, including ethics and school personnel. At least two hours covering public school finance, budgeting and fiduciary responsibilities of local school boards. At least two hours covering legal concepts pertain pertaining to local school boards and school districts, including the open meetings act and the inspection of public records act. at least two hours covering effective governance practices and effective methods of supporting and supervising the local superintendent and at least two hours covering student achievement and student support services. Mandatory training for all other schoolboard members shall be approved by PED and shall include at least five hours per year and shall cover laws and department policies and procedures

076affecting local school boards or public schools including ethics and school personnel. Public school finance, budgeting and fiduciary responsibilities of local school boards and performance-based budgeting. a local school board's role in evaluating and improving student academic achievement and using data to set individual school goals for student academic achievement in each of the school district's public schools. A local school board's role in providing a safe learning environment conducive to improving student outcomes. legal concepts pertaining to local school boards and school districts, including the Open Meetings Act and the Inspection of the Public Records Act, effective governance practices and effective methods of supporting and supervising the local superintendent, and other matters deemed relevant by the department. In order to be credited with attendance at these courses, each attendee must comply with written attendance procedures established by the peed

077adopted July 8th, 2024. So B250, board member authority and responsibilities. All powers of the board lie in the action as a public body, a member of the board of education as a public officer, but has no authority or power individually. Individual board members exercise authority over district affairs only by way of votes taken at a legal meeting of the board. An individual board member has authority only legally and to the extent that the board by vote has a has so delegated such authority. A board shall not be bound in any way by an action or statement made on the part of an individual board member except when such action or statement is pursuant to specific instructions from the respective board. While the board of education is charged by law with the responsibility of providing educational

078opportunities for the children of its district and of directing those public school activities which the state entrusts to its care and supervision. A carefully planned pattern of authority is observed. In fulfilling its obligations, the board has the power of legislation and determines policies based on the legislation and evaluates their results. The direct administration of the school system is delegated to the superintendent of schools. The superintendent is held individually and directly responsible to the board of education for the execution of all its policies and for such other duties as may be assigned by the board and this was adopted uh the date of the manual. >> Oh, it worked out. >> This one's for you. >> It worked out just right. Look at that. All right. B-350. A person who is qualif uh a qualified elector

079of this state physically resides in the district and physically resides in the district on the date of the school board's proclamation calling a regular school district election. It can a convicted felon shall not be qual shall not be qualified to be appointed or elected to public office unless pardoned or restored to political rights. Adopt the date of manual adoption. B 0400 board member oath of office. All elected or appointed members of local school board shall take the oath of office prescribed by article 20 section one of the constitution of New Mexico. date of adoption was when the manual was adopted. [clears throat] And the the next one is the actual oath. State of New Mexico County of I, Nent Miles, do solemnly swear or affirm that I will support the Constitution of the United States

080and the Constitution and laws of the state of New Mexico, that I will bear true faith in allegiance to the same, and defend them against all enemies, foreign and domestic, and that I will faithfully and impartially discharge the duties of the office of schoolboard member according to the best of my ability. So help me God. >> B450 board member resignation. Any board member who desires to resign from the board shall send a letter of resignation to the board at Sheriff's Office superintendent the effective date of the resation. The resigning board member earns a copy of such letters to each other member of the board and secretary of public education prior to the date on which the resation to become effective adopted on the date of manual adoption. BO500 board member removal from office. If a

081board member misses four consecutive regular meetings, the office of such a member may be declared vacant by a majority vote of the remaining members. If a member misses six consecutive regular meetings, the office of such member shall be automatically vacated. Board members may also be recalled through the procedures set forth in the state law. adopted the date of manual adoption >> B0550 unexpired term fulfillment. The board shall have the power to fill a vacancy in their membership through an appointment by a majority vote of the remaining members. An appointee will hold the office until the next succeeding uh election for members of the board. If a qualifi qualified person is not appointed to fill the vacancy for a special election is not called by the board within 45 days from the date the vacancy occurred,

082the secretary of public education shall appoint a qualified person to fill the vacancy until the next succeeding regular board election. In the event of the resignation of a majority of the members of the board, the Secretary of Public Education shall appoint qualified persons to fill the vacancies. Those persons appointed shall hold office until the next regular or special school district election when an an election shall be held to fill the vacancies for the unexpired for the unexpired terms. The date of the manual adopted >> B-0700. A board member or candidate for board member a board member or candidate for board member for that person's family shall not knowingly accept from a rest restricted donor a gift or market value greater than $250. A restricted donor is a person or agent of a person seeking a

083trans a transaction with the don's agency who will be uh directly and substantially affected financially by performance of of the don weird hues duties or the or the effect will be greater on a class a person of whom the donor belongs than the general public with with a matter pending before a regulator regulatory agency in which the don has this discretionary authority who is a lobbyist or a client of a lo lobbyist with respect to matters within the don's jurisdiction. A board member shall not solicit gifts or donations for a charity in such a manner that it appears that that the purpose of the donor is making the gift. So uh a gift is to influence the board member in the performance of an official duty. Definitions for the terms gift family and res restricted

084donor can be found in a gift act cited below for purposes or inter interpreting this policy date of manual adoption. me. >> Yeah. >> BO750, Board Member Ethics. In accordance with the Governmental Conduct Act, I shall maintain at all times the integrity and ethically high responsibilities of public service and discharge my duties in the same manner. I shall conduct myself in a manner that justifies the competence placed in me by the public. I shall treat my position with the school district as a public trust and shall use the powers and resources of my position to advance the public interest and not to obtain personal benefits or pursue private interests. I shall not request or receive nor offer a legislator, public official or public employee any money, think of value or promise thereof that is conditional

085upon or given in exchange for the promised performance of an official act. I shall not directly or indirectly coersse or attempt to coersse another public officer or employee to pay, lend, or contribute anything of value to a party, committee, organization, agency, or person for a political purpose. I shall not directly or indirectly coersse or attempt to coersse the political activities of another employee while they are acting as a private citizen. I shall not use or disclose confidential information acquired by virtue of my position with the school district for my or another's private gain. I shall fully disclose real or I shall fully disclose real or potential conflicts of interest and shall make reasonable efforts to avoid undue influence and abuse abuse of my position. If engaged in any employment outside of the school district, I

086will disclose such employment and will not participate in any decision or action involving the business identified in this section unless permitted to do so by the Governmental Conduct Act. As a member of the board of education, in recognizing that my actions will directly influence the children in this school district, I will strive toward ideal conditions for most effective schoolboard service to my community. devise time, thought, and study to the duties and responsibilities of a school board member, enabling effective and credable service. See, time, thought, and study. We could read these at home. >> Yep. Work with fellow board members in a spirit of harmony and cooperation, respecting their rights and views. Make no critical remarks in or out of meetings about other members of the board or their opinions. Keep an open mind and carefully

087consider all available facts in every situation before reaching a decision. Render all decisions in open public meetings except and support majority decisions of the board. Recognize that there is no authority of an individual board member either expressed or implied other than during legally con constituted sessions of the board or when representing the board officially. Welcome and encourage active cooperation of sincerely interested individuals, organizations, school personnel, and media representatives. Confine the board's functions to policym, planning, and appraisal. Delegate administrative and supervisory functions to the superintendent of schools. Work through the superintendent. Make criticisms of the school's administration and/or personnel only to him. take appropriate action regarding employee termination or discharge in hearings before the school pursuant before the board pursuant to sections 22-10A-24 or 22-10A-27 and MSA1 1978 respectively. Resist every temptation and outside pressure to

088use the position of schoolboard member for personal benefit or for the benefit of any individual, agency or special interest group apart from the total interest of the school district adopted November 11, 2013 in the event of B 0800 board member conflict of interest participating in voting restriction. In the event a board member is employed by a corporation or business or has a relative with a substantial interest in a corporation or business which is or may be interested in contracting with or furnishing. There's a typo in here. >> That's the roof. [clears throat] The one B200 also >> furnishes >> that has FS in there. So all um contracting or with furnishing goods and services to the district, the board member members shall declare the interest and refrain from debating and voting upon the question of

089doing business with the company. Once such interest is public once such interest is publicly disclosed, the corporation or business can seek and obtain the business of the district through a public bidding pro process. Nepotism. A person who is the spouse, father, father-in-law, mother, mother-in-law, son, son-in-law, daughter, daughter-in-law, brother, brother-in-law, sister, sister-in-law, or a member of the board of a member of the board may not be in initially employed or approved for employment in any capacity in the district. Nothing in this section of this policy shall prohibit prohibit the continued employment of a person employed on or before March 1 of 2003. Prohibited acts in accordance with the governmental conduct act of a public officer or employee. They will not while participating directly or indirectly in a district contracting process also be the employee of a

090contractor seeking that contract. Shall treat any position with the district as a public trust and shall use the powers and resources of that position to advance the public interest and not to obtain personal benefits or pursue private interest. shall maintain at all times the integrity and ethically high responsibilities of public service and discharge all duties in the same manner. Shall conduct all interactions in a manner that justifies the confidence placed in the office or position by the public. Shall fully disclose real or potential conflicts of interest and shall make reasonable efforts to avoid undue influence and abuse the office or position. shall not request or receive nor offer a legislator, public official, or public employee any money, thing of value, or promise thereof that is conditional upon or given in exchange for the promised performance

091of an official act. Shall not directly or indirectly coers or attempt to coers another public officer or employee to pay, lend, or contribute anything of value to a party, committee, organization. agency or person for a political purpose shall not directly or indirectly coersse or attempt to coersse an employee by threatening, requiring, influencing, or advising the employee regarding any political activity. Shall not violate the officers or employees duty not to use property of the district or allow its use for other than authorized purposes. shall not take an official act for the primary purpose of directly enhancing a personal financial interest or position. Shall be disqualified from engaging in any official act affecting a personal financial interest except if that interest is proportionately less than the benefit to the general public. Shall not acquire a financial interest

092if it is believed the new interest will be directly affected by an official act. shall not use or disclose confidential information acquired by virtue of the office or position with the district for personal gain or another's private gain. Will disclose any employment outside of the school district in writing to the district and will not participate in any decision or action involving the business identified in this disclosure unless permitted to do so by the Governmental Conduct Act. No person shall sell or use a student, faculty, or staff list with personal identifying information obtained from the district for the purpose of direct marketing of goods or services except for legitimate educational purposes or with the authorized release of each individual on the list. That was adopted November 14th, 2011. B831 and B832 are both just the form

093that you would fill out if there is a conflict of interest. So B 900 board organizational meeting. The officer of the board shall consist of a president, vice president and secretary, all of whom shall hold office for one year or until their successors are elected and have been qualified for the purpose of organization of the board. The board shall at the regular January meeting at the Meeting of the board following a regular election. Administer the oath of office to newly elected board members and elect from its membership a president, vice president, and secretary. The meeting shall be called to order by the president of the board for the presiding year. If this if that person is not a member of the board, a temporary president shall be elected and the meeting shall be called to

094order by the temporary president. The person calling the meeting to order shall preside until a successor is chosen. The new president of the board shall take office upon election. Election for the vice president shall then take place and following that the election of secretary. Each officer shall take office upon election to that position. Whenever there is a vacancy in a board office, the board shall elect a new officer to fill the vacancy during the unexpired term of the office. And that was adopted February 10th of 2020. >> [clears throat] >> B-0950 preside over all meetings and conduct meetings in accordance with the New Mexico law secretary of public education rules and policies of the district. Call special ormer call special or emergency meetings. Consult with the superintendent on the agenda for each meeting. Encourage and

095maintain orderly and democratic participation. Keep all discussions factual and on the subject at hand. Allow for full and complete exploration of each item of business. The president the president may not act for or on behalf of the board without prior specific authority from a majority of the board and the president shall perform other duties as assign assigned by the board or required by law. All communications addressed to the president shall be turned over to the superintendent for appropriate action of consideration by the board vice president. The vice president shall perform the duties of of the president in the absence of the president and shall perform other duties as as assign assigned by the board. In the absence or inability of both the president and the vice president to act, the remaining members shall select a

096member to act in that capacity. Secretary. The secretary shall perform all duties as required by law and perform other duties assigned by the board. The secretary shall be responsible for all records of board meetings and shall assist the superintendent custodian or public records for for the district and providing access to these documents as required by law. Uh shy bonds a shy bond shall be obtained by the district for all officers prior to the to their taking office adopted date of manual adoption. B-1050 board superintendent relationship. The establishment of policies is the responsibility of the board and the execution of those policies as a function of the superintendent. The superintendent is the chief executive officer of the school board and is responsible for the professional leadership and skill necessary to translate the policies of the board

097into administrative action. The superintendent is responsible for the administration of the district. The superintendent may delegate the necessary authority to other employees and develop such procedures and regulations as the superintendent considers necessary to ensure efficient operation of the district. Adopted date of manual adoption. That's all that was listed for today. we are able to we could provide them as homework and come back and talk about them. So if that is what you would like for the next meeting, we can gladly do that. However, >> I kind of I kind of juggle through >> B I mean B200 still has FS on there and so we might want to change that which is the old and then um B800 has a typo. So we can go back and fix that as well. >> Yeah, the next

098ones are fairly short. >> Yeah, I mean that's kind I just kind of went through there and I think it will take about 25 minutes and that's and I'll just go through the next set of bees that come up and kind of choose from there if that's okay. Good news. It only goes to section L. However, they get considerably longer the further down the list you get. So, there will be less and less of them that we can do a meeting. >> Oh, that those should probably be the ones we do read in advance. >> Yeah. >> But those are the ones that have most to do with like uh employees. I don't know. Oh jeez, those >> so some good ones. >> Oh, G is ginormous. >> We we're ready to move on to

099eight finance and facilities. >> Yep. >> Okay. Um eight finance and facilities. 8A, approval of June bills and payroll. >> I move that we approve the June I have no questions. Is there any other questions on bills and payroll? I move that we approve >> June bills and payrolls. >> Okay, we have a motion on the floor by Matista. Do we have a second? >> I'll second. We >> have a second by Miss Miles. Roll call. Miss Kobos, >> I. >> Miss Batista, >> I. >> Miss Miles, >> I. >> Myself. I. Motion passes unanimously. Item B, approval of budget adjustments. Any questions on that? We good on that? >> I have no questions. So that I just I because you guys gave us budget authority to or to approve and put those through until

100June 30th. They're listed all in there and there was quite a few of them that came through after that June meeting. So thank you for doing that. Made it easier for us to stay in compliance. >> Okay. >> There are two folders. One like and Miss Pierce just talked about those from June. There are also some for July already um in I think they're both federal special ed federal programs. >> Yeah. >> IMV preschool um entitlement in title three still. >> Okay. Have a motion on the floor or any other questions or comments? >> I have no further questions or comments. I move that we approve the budget adjustment. Okay. Have a motion on the floor by Miss Tista. Do we have a second? >> I'll second. >> Second by Miss Miles. Uh, Miss Kobos.

101>> I. >> Miss Batista. >> I smiles. >> I. >> Myself. I. Motion passes unanimously. Um, item 8 C, approval of audit contract. Uh so we put the audit contract out there and this uh JAG is the only group who responded. Um there are other districts close to us that zero accounting firms have responded. So >> is that a new firm? >> It is this we were seven we had done seven years with our previous firm >> and we're forced to change it pretty often. Yeah. Okay. Um, any other questions or comments, Miss Kos or a motion? >> I move. >> Yes, sir. >> I go ahead. >> I move we approve the audit contract. >> Okay. We have a motion on the floor by Miss Miles. Do we have a second? I'll >> second.

102>> We have a second by Miss Kobos. Um, roll call. Miss Kobos. Hi >> uh >> Miss Pata >> I >> Miss Miles >> I >> myself I motion passes unanimously. Item 8D approval of purchase of Kabota tractor um I guess out of the capital outlay. So um every year, so last year we went and offered capital outlay for our um practice football field for the sprinkler system is there for the track um >> fieldhouse and well shade structures are with these. Um and so once we complete those then these are the next round that we went out for and we received all of them and so we're ready to start working on on these um the Kabota tractor. So these are paid for with capital outlay funds. >> Okay. >> So both uh the

103freezer and the Kabota tractor we ask legislate for. >> Okay. Awesome. Do you have a motion? >> I move that we approve the purchase of the Kabota tractor. >> Okay. We have a motion on the floor. Do we have a second? >> Second. >> Okay. We have a second by Miss Kobos and Miss Smile, but we can only have one. Um uh roll call. Miss Kobos >> I >> Miss Batista >> I >> Miss Miles >> I >> myself I motion passes unanimously. Um item 8E approval of the freezer install also out of capital at previously stated. Do I have a motion for that? >> I move we approve the freezer install. >> Okay. We have a motion on the floor by Miss Kobos. Do we have a second? I'll >> Second by Miss Batista.

104Miss Kovos >> I. >> Miss Batista >> I. >> Miss Miles >> I. >> Myself I. Motion passes >> unanimously. Okay. >> All right. Item nine, future agenda items. >> Real quick. So, previous um agenda had um resignations and um new hires as their own agenda item, but you weren't acting upon that item. So we have added those to human resources um report and so we will report on all that and so if you want you can look at that right now. Um we do have u new hires on this list. Ashley Cavy, speech language pathologist. Jasmine Fernandez, middle school spier. Gina Hardwick, high school math teacher. Courtney Link, middle school volleyball. Carly Ren Conn, uh, program secretary. Christopher Royal, middle school ELA teacher, high school boys basketball coach. Um, Santana Behill, elementary school preK.

105Um, EA. Antonio Ramazini, high school math teacher. Arubiel Barentos, high school CTE teacher. Eduardo Hawz, band advisor. So band um in the last few years the attendance in terms of number of students had dropped. Uh we also lost our teacher this last year. And so how do we continue to offer some of that? And we have some people in our community that actually have some skills to u provide that but maybe don't have a teacher license. So to kind of build the band program back, this is similar to a coaching position. Um, so this was part of what we brought forward uh when we did budget and so we were able to get somebody from the community uh to be considered as a band advisor. So excited about the possibilities um that way, but it'll

106be similar to an activity or a sport. It'll happen after um the school day and we'll have it like a club um and then we'll be at the football game. So excited about that. Um Allison Acklland, high school volleyball assistant. Um Kimberly Spicer Gonzalez, high school cheer coach. Honoria Calderon, high school EA and Raul Duran, middle school high school football coach. Resignations, Michael Dominguez, Dakota Avery, Veronica Kepler, Jasmine Duran, Juan Bonda, and Haime Chabita. Those are um the resignations are also in that file. So, >> okay. >> Just I wanted to I guess point that out before >> Yep. No, I did see that. >> That's a lot of hiring. Good job. >> Yeah. Yeah, that that looked really neat. That's good. Okay. Um item 10, correspondence, future meetings and events. Uh 10 A, correspondence.

107Do we have any or none? >> Nothing. >> Okay. Uh B, future meetings and events. July 30th, 206, back to school swim uh for staff. Uh July 31st, back to school staff breakfast. August 3rd, students first day of school, 1st through uh 12th. August 5th, first day of school uh prek and kindergarten. August 10th, regular board meeting with strategic plan presentation at 4:30. >> And I will send uh Gmail invites to those if your calendar, you know, takes those. If not, don't worry about it. But at least those of you who do keep track, it will it'll be helpful. >> Okay. And uh item 11 adjournment. Do we have a motion or any comments? >> Quick note on the future meetings. October meeting I which I think is October 12th. I will be out of

108state hoping I can be online but I don't know that yet. So I just want to provide a heads up. Okay. >> All right. Sounds good. Um item 11 adjournment. Do we have a motion on the floor for >> I move we adjourn. >> Okay. We have a motion on the floor by Miss Kos. Do we have a second? >> I second. >> Second by Miss Batista. Um roll call. Miss Kos. >> Hi. >> Miss Batista. >> I. >> Miss Miles. >> Hi. >> Myself. I thank you guys very much. This meeting is adjourned. >> Thank you guys for coming. >> Really good. 11:45. >> Yes. Stay.