001the town. It is 6:05. Welcome to this meeting. Uh we call to meet we do have a quorum. So please rise for the pledge. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> I salute the flag of the state of New Mexico as symbol of her friendships among the United. >> Welcome and thank you all for being here. Um, we are moving on to item three, consent agenda. Item A, consideration to adopt meeting agenda. We have a motion on the floor. I move we adopt the meeting agenda. >> We have a motion. Do we have a second? >> I'll second. >> All in favor? >> I. >> Okay. Meeting agenda has been
002adopted. Item 3B, consideration to approve minutes of the previous meeting uh from August 11th, 2025. Anybody have any questions, comments, concerns, discussion, any additions, or a motion? I move we approve the minutes from the previous meeting. >> We have a motion. Do we have a second? >> Second. All in favor? >> I. >> Okay. Minutes are approved. Item four, reports. Item eight, construction report. >> So, um, we are going to go to the PSOC meeting on October 8th. Um, we are not sure where we sit on the agenda. Our hope would be to be on the consent agenda. So, that way they would just pass us all as one. um consent. Um while all um all our building plans are on hold, two things have happened. Um we were able to secure Hi Mesa to
003come do survey of the property and then um Northstar will be uh our project management company. So they will help us in terms of hiring somebody to do um like the roof um >> what what do you call this though? >> Contractor to ensure that we get contractors but also the process that goes with getting them um in place. So they will help ensure we're meeting all the deadlines that we need to meet. But at this time, we still are on hold until UPS COC meeting in which we're going back for more um square footage to meet the number of students that we think um we deserve to have the square footage for. >> Thank you. Any questions, comments, concerns? >> Okay. Item 4B, student teacher reports, student access scores, demonstration of English proficiency recognition.
004Madam President, members of the board, and superintendent Pierce, I'm really excited to be here tonight to celebrate four of our students who demonstrated English proficiency on their access test. So, students that are English language learners take it every year. And they take a test in speaking, reading, listening, and writing. And they have to score an overall 4.7 to be considered English proficient. And so, we're going to recognize them tonight. We do have one here with us. So excited to recognize Adrien Compost. And then we also have three elementary students who could not join us tonight, but Alisandre, Ivan, and Yabala, we will go give these to them that their parents can have this recognition because it is it is a lot of hard work and it is a hard ass. Really excited for several of
005our students and looking forward to many more in the future. >> Awesome. >> Congratulations. >> Yep. Congratulations. Thank you. >> You can come shake our hand if you want. We would love for you. We would actually like for you to >> Thank you. >> It's exciting. >> Thank you very much. >> Good job. >> Nice work. >> Okay. Um item 4 C, board reports. Do we have any board reports? I have to tell you how much fun I've had at the ball games watching the pep squad and the the little cheerleaders and the our high school cheerleaders are just doing a spectacular job. But the um the high school pep squad >> just makes my heart sing. It's just so much fun and and I look down there and everybody's having a good time. It's
006a wonderful thing. Thank you, Mr. Davos. >> No, I just want to agree with that. It's it's awesome to see the the involvement from the from the students and parents and teachers that are showing up and you know that pep squad. They're just man, they're they're making me laugh. They get all they're doing great and then they stay consistent throughout the whole game. >> Yeah. The energy energy. >> Yeah. Sugar them up. >> Awesome. >> Item 4 D, superintendent report. So, I would like to add on to that. Um, I'm not sure if you've been to the games or if you've seen things, but u we currently have students who are actually in charge of the student section. So, if you see kids at the front of that, they're leading the student section. And I
007think that's why even at our volleyball games, we've had such a big turnout of students is because we put students in charge of that. um because they can get their peers to come because they're the ones sending them text messages saying, "Hey, come hang out with us. We're, you know, having a good time." Um the other piece that if you've been to any of our games that we're doing is a staff member of the game. Um and so that doesn't have to be a teacher per se. We've had a lot of teachers recognized, but our student athletes that are in that particular sport are actually voting on a staff member of the game. we give them an extra pass for them to bring somebody with them because they already get in free. Um it has
008double double meaning in terms of we like to recognize our staff for all the things that they're doing for students. But the other piece is for our students to see our staff um in a different place makes a big difference to for supporting um our student achievement. So, kind of doing double duty, but I think it's really important to know like all of our home games that are of the varsity level, JV or or varsity, we're trying to do that as well and we're recognizing them on the court or on the field during the football game. So, couple things I have added for you guys to see. Um, the employee handbook, it has gone out to all employees. Um, the athletic handbook, which went out to all student athletes. Um, you guys have a copy
009of those. I received a PD um presentation of their budget that they presented to the LEC. Um I added that as well for you guys to look at. It's just interesting where PED is asking for more money or if they aren't going to ask for money in certain places. Um last time we met you guys had a question about AED and if it was located in the fitness center as well as um staff training. There is one located in the fitness center as well as all certified staff. So any teacher or EA has been um vector trained for AED. So I checked on those two things. Um 90day plans when I wrote this um elementary and middle school were complete. We completed high schools today. Um Friday is our deadline for that. My hope is
010for the next few meetings. I'll just bring one of them in, share some of the goals that they've written. um that way we can kind of go over those. Um parent teacher conferences are this week on Thursday from 3:45 to 6:45 and Friday from 7:30 to 11:30. Um we're going to ask parents some for some feedback on 90-day plans as well as um title one how we can help students better. So we really ask all parents to come and to take the survey. Um, we were going to provide on top of that the same survey. Um, if you remember for our goals, we have a culture goal. And as we kind of talked about this as a leadership team, we found out that we actually give the panorama survey to parents, students, and staff every
011single year. And it asks all the culture survey, all the questions that we were going to want to ask. So, we didn't want to ask people twice. So that survey will come out in October. So we are hopeful that as many people as we can um will take that survey. Our students will take it at um school, but we'll need parents and then we'll get our staff as well um on culture. Um reading roundup is also going to be on Thursday. We thought if we combined that with parent teacher conferences, we would have more participation for both. Plus um parents coming, you know, they're coming for 15 minutes a lot of the time. they would keep on um staying and and go to the event. On Friday, we're going to have Child Find. So, the
012state we have to have two events a year and then Child Find is ongoing. So, our fall event will be on Friday at the elementary school. Um so, any student in which we suspect has a disability are welcome to show up for this event and we will have people who do screeners on site. Um so, that way we can see where we need to go from there. Um, our NMSBA regional meeting is September 22nd in Carlsbad. I have registered us for that. So excited to go. Um, school vehicles now have the double D on them, so if you see them driving down um, the street, you'll recognize us. >> And then I think I've covered my entire wrist. >> Oh no, one more thing. We submitted our athletic equity act um by August 31st and
013so that information will come up out statewide. It talks about how much we spent um about our coaches for ma male and female sports. They just ensure that we have equitable practices for those. So we did complete that. >> Thank you. Thank you. Okay. Any questions, comments? >> Thank you, Miss Pierce. Okay. Item five, public forum. So, this is a three minute time limit for presenter. Public comments and observations regarding on agenda items that fall within the purview of the board are considered at this time. Comments regarding matters under litigation will not be allowed and no action will be taken on items presented but may be referred to staff or other. And um we do have one speaker. So, Miss Courtney Link, >> I don't have to go through. >> Yeah, you can sit there.
014Okay. >> Good evening, members of the board and superintendent. My name is Courtney Link. I have been a substitute teacher in Blexer School for the past three years. While I appreciate your consideration on moving long-term pay for 10 days at $20 an hour, I wanted to emphasize why they cannot replace the need for a three plus day rate. The reality is most teachers absences are not 10 days long, they're 3 to 5 days. Those are some of the hardest jobs to fill. In that window, a sub takes on far more than basic classroom coverage. We are learning names, maintaining routines, delivering lessons, and keeping consistency so students don't fall behind. But if there's no pay incentive for three plus day jobs, many subs will avoid them, leaving school scrambling, combining classrooms, having teachers covering on
015their prep hours, and students lacking stability. The 10day the 10day at $20 rate is great for rare long-term absences, but the 3 plus day rate is what ensures classrooms stay steady during the most common absences. We also need to recognize and take into consideration the unique demands of special education. Spent sub jobs are more complex, more intensive, and require substitutes to step up in ways that go beyond a typical classroom. Spent subs deserve their own pay spell, one that reflects the responsibility and importance of the work they do. Let's not forget substitute teachers are crucial to this district. Without us, without us, classrooms would go uncovered, teachers would lose prep hours, learning would stall, and teachers would return to chaos. We are the safety net that keeps the schools running smoothly, but too often subs
016undervalued. Fair pay and recognition aren't just about money. They're about showing appreciation for the essential role we play in supporting students and teachers. All are necessary. the 3 plus day for medium long jobs, the 10 plus day for longer commitments, and a separate sped case schedule for fairness. Together, they show subs that this district truly values the work we do to protect students student learning every single day. Thank you for your time. >> Thank you, Miss Lane. >> That was that was it. >> Thank you. Thank you. items. >> Thanks for the >> Yeah, we print out >> item six um 6A discussion approval of school board team building and strategic plan. >> So I received one um option for the strategic plan on top of what we already had um that Linda put together.
017Um >> right, >> Dr. Romero um sent me information based upon that. And really the information that he gave was great, but in terms of the time I spent talking to him on the on the phone, that is where I really understood um where he comes from. And I would highly recommend him uh for that position. And the reason why is he his idea is to talk to board president and superintendent first together kind of create a plan based upon that and with that then create the two-day workshop um based upon specific needs that were needed um but also to incorporate team building through the lens of um the strategic plan. So he's very much like don't just sit here and let's plan this out. let's do activities that make us brainstorm and think together
018and put that information together um so we can better share with everyone else. Um so after talking to him I really think he would do a great job. Um we have utilized him to do a title n um investigation and so just the work he's done for us in the past has been top-notch. Um when I called and asked some other superintendents who they would recommend, he was the recommendation for all of the boxes that I told them we needed. So he is my recommendation. I do understand, you know, I do have CES who's going to give me a quote um as well kind of what they can offer. However, I wanted to give you guys this option already. Um and we can discuss it, we can table it till next time. Um whatever you
019guys think is best. Yeah, I mean I'm just tableabling that is gone and maybe we can wait on the CES one too. That's my take on it, but I don't know you guys. >> Well, I move we approve I mean um postpone table the schoolboard team building and strategic plan until we have the second quote. >> We have a motion on the floor to table. Do we have a second? >> I'll second. >> Okay. All in favor? >> I discussion approval of school board team building and strategic plan has been tabled until we get the CES. >> Okay. Item 6B, approval of substitute pay. I'd like to move that we table this one as well. um give the uh staff a time to to consider all these things that you've proposed and um see how
020they fit into our type budget and perhaps have some meetings where we can talk uh about specific needs and stuff between would you guys? >> Okay. All right. So I would like to table this one until we have a opportunity to research it a little bit. Okay, we have a motion on the floor. We have a second. >> I'll second. >> Okay, motion and a second. All in favor? I >> Okay. Um, substitute pay has been tabled and kind of like a smile said. I think that's a great idea to kind of hold off and then maybe meet with you know a couple of us actually and some administrators and meet with subs and then kind of lay it out. Okay. Item 6 C approval of policy advisory number 270 copyright compliance. >> The next
021three uh 270 271 and 272 I recommend approval for all three. All of them um are not a complete new um policy. they are changes which include um artificial intelligence in them. So it just in adds to the policy that we already currently >> update. So >> yes, >> can we do that as as a >> I think we need to go through each of them, but I just want you to know that the same thing was changed on each of them. They all were for artificial intelligence um added to them. >> I move uh we approve the policy advisory number 270. We have a motion on the floor. Do we have a second? >> I'll second. >> All in favor? >> I. >> Policy advisory number 270, copyright compliance passes. Approval of policy advisory
022number 271, use of technology, resources, and instruction. >> I move we approve policy advisory number 271. >> We have a motion on the floor. Do we have a second? >> I'll second. >> Okay, we have a motion and a second. All in favor? >> I. Motion passes. Um, item E, approval of policy advisory number 272, use of artificial intelligence. I move we approve policy advisory number 272. Okay, we have a motion on the floor. Do we have a second? >> I'll second. >> We have a motion and a second. All in favor? >> I. So, we have 270, 271, and 272. All of those policy advisories have passed. Item 6F, approval of travel to West Texas Food Expo and training to adults still September 24th, 2025. >> I recommend approval. This is for cafeteria um
023to go to love. Um and they will be riding with Roswell. >> Oh, cool. >> Awesome. Correct. Okay. I will follow if they have goodies there. Approved travel to West Texas Food Expo. Okay, we have a motion on the floor. Do we have a second? >> I'll second. >> Okay, a motion and a second. All in favor? >> I West Texas Food Expo and Training Fun. Um item 6G, approval of applying for grant and travel of NCSA Grand Rapids, Michigan for two staff December 5th through 7th. >> So both of these next two um kind of go together. And the reason that they were they weren't they are on the agenda but they were a last minute ad is because the grant process um comes up and closes before the next school board meeting. Um
024so I am gonna let Miss Candace talk. >> Oh so I've never read before saying I'll let you tell. Um so the lead the NCSA conference this is the one I go to actually miss attended with me this year I'm taking uh Mr. Smith Greg Smith from the high school um that way he gets a more formal training on student council and student activities that we do and um I'm going just so I can continue uh my improvement um organization just running uh meetings effectively. You guys do it really well. you guys have this stuff. There's a process for that. And even though I've been student council for this will be my seventh year, you know, still learning and teaching middle school students how this works and all the things, it's it every year different.
025So it's a reset sometimes. So um I'm asking to go to for Mr. Smith and I to go to Grand Rapids, Michigan. That's where the national council hold on conference of student activities is this year and it's every December um the lead conference this is the one um we're looking at six students four at the high school two of the middle school again Mr. in myself. This is a we as you guys were told last meeting uh we are now nationally what's the word nationally yeah accredited student council and it's mouthful. This one's where they will connect with inspiring student leaders from across the country growing their skills. They will walk away ready to lead real change. The lead conference offers two days of handson sessions, powerful conversations, and fresh ideas you can take back
026to your school and put into action writing week. Um, this one's a really interesting one. This one uh is this year is in Washington DC, my favorite place for history. Uh, that's why I do US history. Just saying. Anyway, um, it's a conference that's really really big. Um, and the other part is not only is the grant like a pretty quick turnaround. Um, but registration closes, it opens in um, next week and they say it's the one that closes really quickly. So, the sooner you can get approval to travel, the sooner you want to register for it. And, um, it's it's amazing. We have 3,000, you know, at state where we used to like, 1700, 1,800. This is 3,000 people all across all 50 states. Not like vision where it's only 29 states. This one's
027it's going to be really interesting and we'll have an opportunity. Um, they just publicized the national council excellent award very similar to the award we won that was silver at state share. So really really positive and things that we can start implementing um Dr. Musl and Dr. >> So I guess where does the where's the funding do you need to write the grant to require the funding? Is that what we're >> So uh I did ask for some use of title four funds again. Um we are fundraising. We have uh Batman's beef jerky coming up um in October that we we sent for approval and we're even talking about other fundraisers to help us get to the almost because the flight is so expensive. That's really what we're looking for. And then the grant is
028going to cover hopefully the rest. um if we can if we get approved if the grant if we get the grant funds they could always deny and that's really why we went ahead and reached out to Tit just to make sure we have a back and branches super interesting >> what's your deadline on the grant >> 30th Friday the 17th yeah they they it's because people do this I mean they really start October last year and they've already got like their stuff taken and ready to go. We're kind of running behind because we've never been part of the national uh council before. So, a lot of them just wait for the deadline to open and start submitting. So, this will be interesting. >> It'll be good. >> I hope you're shaking. >> So, tit so
029title four unless you get the grant. Is that what we're saying? or take fundraising >> and and and fan >> and so what's the total amount for the the trip in general >> NCSA I I don't have that one um but it's like for the leave we're looking because of flights we're looking about 1500 >> so 3,000 >> so we're looking at 1500 >> times 8 >> oh for the oh for the lead so 12,000 And the NCSA is um off the top of my head want to say the 3,000. >> So 6,000 >> no total. >> Oh total. >> And what are title four funds typically used for? Um >> so title four can be in three separate areas. It's related to um student well-being um enriching the curriculum and the fourth one is
030or the third one is escaping me now um it relates to students social emotional and safety and security and then student activities thank you um as well so it kind of covers three different areas um but enriching student activities and curriculum as well cheat sheet. >> Yeah, I know that's a lot to remember. >> Oh, Miss Mareno, I just for me like I I want you to go. I do. It's just that's a lot of money and we could spread that so so heavily to a lot of students, >> which is why I'm looking at the grant to be honest. And um we we have the funds right now to pay for registration. um the hotel and the flight. That's really where we're looking for and we're hoping that the grant will cover all of
031that. Um because we do we currently do have registration costs already for the conference for at the middle school level. Um and working with Mr. Smith this year where we're we're looking at we have quite a few ideas for fundraising and other ways to bring out the money. That way we're not always having to ask for funds. um and why we're we're looking at this group. It's such a quick turnaround and I have several people that have uh acts uh that I asked for help. I've never written one myself to make sure. Um I have the grant checklist that they require. I just don't never written one in verbatim. So it's quite interesting. >> And if the grant was awarded we that would cover your travel costs. That shouldn't cover my licenses. >> What's the
032What's the um I guess the turnaround on knowing if the grant is gonna is >> I should I should know by November. They said I don't remember the exact dates. I don't um it's buried in my email, but I'm pretty sure they said we'll know by the time Thanksgiving and we'll have the funds to be able to pay for all this stuff. That's total like $15,000. Correct. >> The for lead and almost 12,000 per lead. Yeah. >> And three for Yeah. >> I say if they get the grant then they have raised enough money that they've earned their way. What if they but they have to register now as the getter >> and I guess there's no refund. >> That means they have to work really hard and they're they're well both of the students
033that want to go and the council voted to support them in any way they need on fundraising. So maybe wanting to go to this and um like I said they both already have ideas and sponsors. one student already has three sponsors and was like, "Let's see where we're at with fundraising first before we go out and just start asking that way we're covered and see where we get with this." >> Thank you for that piece. Absolutely. >> So, you're actually not asking for school funds. >> No, we're we're asking um to apply for this grant and then to the approval of traveling out of state. That's really >> So title four is out of the question right now then. So >> it's just she asked for title four >> for for the NCSA staff. >>
034Well, >> but in case of non accept she wanted to make sure she had or >> so will that come back to us then for acceptance then once if we if she if the grant doesn't go through. So in terms of funds what depending on how much it costs basically is if it'll come back to you or not you will see the expenditure but if it doesn't meet the threshold then it won't come back for approval. Yeah. Well, I think if they um have set the goal and they work hard enough to earn the money that they should enjoy themselves. So, I would move that we approve applying for the grant to travel for the lead conference in Washington DC. That's the one we're on, right? >> Yes. >> For item. >> For the NCS.
035>> The item G. Okay. I move we approve the grant and travel for NC A rapid in Grand Rapids, Michigan. Okay. Do we have a motion on the floor? Do we have a second? >> A second. >> Okay. We have a motion, a second. All in favor? >> I. Motion passes for approval of applying for the grant and for travel to NCSA in Grand Rapids, Michigan, December 5th through 7. Item H, approval of applying for grant travel for LEAD conference, Washington DC, six students to advisors, February 27th through March 1st. And this is kind of the same deal, I think. So I move we apply for the grant and and travel for the league conference in Washington DC. Six students and two adviserss. >> Okay, we have a motion on the floor. Do we have
036a second? >> I'll second. >> Okay, all in favor? >> I motion passes. Item seven, um, finance and facilities. Thank you, Miss Simono. Item 7 A, approval of August bills and payroll. And all of that was keeping me. >> We're still very new to this whole computer stuff. Thank you for being patient. >> It's set like at two seconds before it last. >> So we have we have all the documentation in there for uh bills and payroll. >> Yes. We went through some of it during finance and so does anybody have any questions, comments, concerns or a motion? >> I move we approve the August bills and payroll. >> We have a second. >> We have a motion and a second. All in favor? >> I motion passes. Um August bills and payroll are approved
037to be paid. Item 7B, approval of budget adjustments. And we have that during finance as well. Any questions, comments, concerns, or a motion? >> I move we approve the budget adjustments. I'll second. Okay, we have a motion and a second. All in favor? >> I Okay, budget adjustments are approved. Item C, approval of security film at Middle School, High School, cafeteria, high school, and Lewis Gym and that was also in our packet, our digital packets. >> What this going to do, we did with the original bid didn't cover a few of the windows at the high school. Um but that will be done and then it'll also we'll be done all the windows that are at that'll take care of all of that. >> Okay. >> And then we'll hold off of course on the
038elementary schooling who builds depending on what happens all of that knowing spending all the money especially at the middle school. >> Yeah. And we we have that bid in our >> Yeah. Someone we pulled up as a PDF we pulled up. >> We pulled that up as a PDF a second ago, right? >> Yes. >> There was a question uh posed before this. I should have asked you, but I didn't get to it. Do you know what caliber that that actually stops? >> So, they've been testing with 5.56, which is which is an AR round. Um they that they say it'll stop that for sure. Um they they did test with higher caliber ones. I want to say they tested with um a 30 six and then something else and both both of those stopped
039or the film stopped that but it's not rated for that. Mhm. >> So, but yeah, it does stop the higher caliber, but with most of it being AR stuff and pistols, that's what the, you know, the rating is for that. >> Okay. >> Something that we'll be looking at for the new build, just since we're talking about it is they also make a sheet rock. So, with the security vest, we'll be putting that sheetrock up in there and it's actually bullet resistant. Cool. Wow. Think of honestly. It is but >> and this is C. Yes. Okay. >> Yes, ma'am. >> Yeah. Same company that we used for the rest of the last. >> Any question? >> I move we approve the Oh, you know, go ahead. That's what I was going to ask. Motion. You
040have any questions? Questions? >> No, we're good. He answered all the questions. Yeah. >> I move we approve the security film at the middle school, high school, cafeteria, high school, and Louis gym. Okay, we have a motion on the floor. Do we have a second? >> I second. >> Okay, motion and a second. All in favor? >> I >> Thank you, Mr. President. >> Okay, we are moving on to item eight, executive session, where we will be discussing um the superintendent evaluation. And so we do need a motion to move into executive session. I move we enter into executive session regarding NMAC 10-15-1H2 limited personnel matters regarding the superintendent evaluation. Okay, we have a motion on the floor. Do we have a second? >> I'll second. >> Okay, Mr. Zavalos has the second. Um, it
041is 6:43 and we do need a roll call vote. Mr. Davalos >> I. Miss Miles, >> I myself I Okay, so we will be moving into executive session at 6:43 p.m. >> All in favor, we're moving in. Okay, I hope you all thank you guys for coming tonight.