8/11/25 - Board Meeting - Part 1

001I she mentioned that she was going to be a little late or maybe not make it. And then Linda just messaged saying that she wasn't going to make it, right? >> Yeah, >> she is. Or not. >> She's not. Linda's out of town. >> Yes. >> We're ready. >> So, we ready to go? >> Yep, we're ready. All right. So, just as a So, y'all please be thinking about y'all going to hear at this portion of the meeting. Um, you know, I don't know if this is something helpful or not. I hope it is, but so, as y'all think of things, I mean, just shoot me a text or an email even during the month as it as it hits you because if you're like me, you won't remember when it comes when I ask

002you. >> Okay. So, just so you know, we we take some of our operational funds and allocate it to each school building. Each principal gets operational um and we really it's discretionary funds. They choose how they're going to spend it, whether it's on supplies, um professional development for their staff, anything like that. So, here is just a quick how we decide how much they're going to get. They're getting nine $90 a student. And y'all remember during budget time we talked about the number of kids, you know, readers can see as opposed to the units that they generate. >> So because special ed is more units or different grade different they generate. They have an index. So the elementary middle high right here in column D you'll see the number of units that our budget was

003based upon. It was a total of 934.05 units. We take that and multiply it by $90. $90 we have just kind of gotten to that spot through the years. Um gosh 100 years ago it was like $40, you know, it was it was low. As the unit value increases, we're able to sometimes increase that. So then in column F they get a base allocation. So elementary, middle, and high. Their total that they're deciding how to spend is $84,000 of our operational budget. Now please understand our principles aren't responsible for their teacher salaries, things like that. They aren't responsible for the coffee machinists that we pay for in the building. So, so I know 84,000 isn't a whole lot of our entire budget, but the district is paying for all of that other good stuff. >>

004So, um, column G is called extra program allocations. And if you'll see below on row nine, there's a $1,500 allocation for different programs, a science, life skills. these programs, it was deemed that they cost a little bit more. So, everyone has that base allocation which covers every teacher in their building. If if if a teacher needs paper, for example, even though possibly science has an extra program allocation, that base needs to cover everything for every teacher. for special ed teachers, ELLL teachers, um CTE teachers, but then there is an additional $1,500 for some programs that they are able to spend specifically on that program. Column H is the total amount. It's almost $100,000 that is sent to the principles for their budgets. And then I always just um compare what they had last year compared

005to what they're getting this year. decreased, you know, a numbers decreased. So that's what this is based on. If you scroll down to row row 11 about bonds and and this was a decision made many years ago that hasn't been revised as far as the amount the district chose to that $30,000 of bond funding can be allocated to the principles. Bond funding, remember, is an asset. It's things like desks. It's also computers and our bond question is technology. So this is things that they can buy that they need as are needed and it's it's a little bit backwards. We come up with the $30,000 first divide it out between the units. They're getting $32 a unit is what they're getting. And in column H you see how much each school is allocated. May I ask

006is this where the money the bond money for libraries comes from? >> No, ma'am. Um some years ago we could no longer they did not the election the question we couldn't include library books. >> Oh >> so now library comes out of operation. So they're still getting allocation. It's just not bond. >> Okay. >> And I don't remember which election how far back that was but it's been a while. But we couldn't switch that. Well, it was a wonderful thing when it was available. >> Yeah, we just they >> you know they they don't see they you know don't see library books as as assets. So just definitions that they they provide us. >> Thank you. >> Instructional materials. Our district this year was provided 165,000 through our SCG and instructional materials. CAD doesn't ask

007us to track that although we do report what we bought at the end of the year. So we come up with our own tracking we track that. It is also divided out by the units by the students. Again in each of these you see elementary their allocations decreased and it was due to student count. The little chart down at the bottom, weighted membership, that just explains as a reminder, you know, we had 50 first grades, but when we multiply by that index, we have 60 units. So, those are the numbers we're using. So, that is how the principal's budgets are allocated. I'm gonna um and then each month, you know, y'all have your the budget reports we send you. You'll notice they're not in this packet. We don't start doing that until the end of

008August because there are times at this point, sometimes we may not even have that budget uploaded yet. And a lot of the expenditures and and the secretaries really really start spending come August. But we will run those reports for y'all. So, every month our principles and secretaries get a report that looks like this. They also get printed copies just like y'all do, but this is just a cover sheet showing you how much, you know, in their um I'm going to use high school because there are more there's more detail there. High school has all those base allocations. And I'm sorry guys, this is in that Excel spreadsheet that's within that same column, that same folder. If you want to open it, >> the workbook. >> Yes. Yeah. >> But this is just an example. And

009all the programs get this, you know. So come the reports you'll see at the end of September are going to have um numbers in column C that shows their expenditures and incumbrances because incumbrances that they have in place. And then it will show a balance. So, this is what the secretaries use who are tracking it this year. They they match up their account to to ours. And if something differs, you know, they're really good at yelling say, "Hey, you know, I'm not coming up that same number. Maybe it was a PO that um a variance. The PO was for $1,000, but 970 was what the invoice came in for." So, the secretaries are very good about checking all of this because they're tracking their money shield. And we have one for each program. K um

010technology is allocated bond funding. It cover in our bond question. Um our bond funding can be used of course for equipment but can al also be used for our - match which is more like in technology infrastructure and things like that. So they are allocated that money to use every few years. We have um edtech bonds that it is not an election but it's part of our bonding capacity. That money expired June 30th and it will be another year before um we sell any more edtech bonds. That's usually around $400,000 that we use over a few years. part. Our federal programs also get a spreadsheet. And this is just an example of our title one structured literacy. Structure literacy comes through operational, but we still track that. And and this just works the same way.

011The money they spend or have promised that they've obligated is going to show up in that second column. Before I go to a different spreadsheet, do you have any questions that I can answer? >> Good. >> I know y'all are familiar. You see these, but um I just wanted to kind of let you know and we have like dates of the, you know, we have some PO cut off dates because for budget, we need to know what we spent in these lines so that we can use that information for next year's budget. And one other thing, our operational funds that the buildings receive does not carry over. Um, you've all heard about all the talk about cash reserves and so the operational does not carry over. It's use it or lose it. Last year we

012put some um instructional materials money that were not spent by the end of the year, but it was encumbered. So, if you were to dig a little deeper and look at maybe middle schools, the amount of instructional materials they have, it's more than that allocation sheet is going to say because that's what they're bringing over from last year that was in cover. So, if if you see if you wonder why is that more than you said it was going to be. >> That's why we had some open POS and we want to spend that on textbooks because that's what it's for. So, the last thing I want to show you in the worksheet y'all have has these tabs too is just how how some of the programs how that come through the SCG how they're

013allocated. For example, this is our fine arts, elementary fine arts. Um it it takes the count and this is from that um the 910 V5. Y'all get that in your budget package, but it's from that form. We we have that count and there's a factor in statute. So, it's multiplied by the factor and then by the unit value to give us $132,000. But no, this particular fund, we don't allow the principles to we don't give it all to them. We only give them 95%. until January comes and we have a final unit value because we have had years where the unit value has decreased and then we're in a pickle because we've spent more or obligated more than we have. So once we have that final unit value, we will give them the the other

0145% of their budget. our bilingual program. Um we no longer have this but when we did it was generating based on you know this is a previous year um it was 13.25 factors in statute and again it's multiplied by the unit value. The special ed does the same thing. We take our special ed count and that's how we have a 1.9 million in state special ed money. This is not the federal idea money that uh we were talking about that application earlier. This is federal. This is where this is state. This is where our teachers are paid, our related services, things like that. And it sucks most of it up. We have an elementary PE principles receive an allocation for PE. They we haven't even we haven't give them given them that yet, but I'm

015going to visit with them tomorrow. The at risk is huge to something y'all might hear about. You know, with the Yazzy Martinez lawsuit, at risk was never, it's always been important and they want us to spend money on it, but after the lawsuit, now we're tracking it and they give us um you know, program codes to track it. So we make sure and again we have what a 75% green and reduced um you know the majority of our kids are considered at risk as are special kids and our ELLs but they have other funding Collins but um anyway K12 plus I don't have a a number in there now we're waiting for for PED because we submitted our calendar we don't have you know and there's a factor for any days beyond the required calendar

016days. So peed will send us we'll have a budget increase coming. We just aren't sure how to we know how it's calculated but things do change. I don't know if if statute and rules changed between last year and this year but when that um that amount comes in we'll bring up an increase. So anyway, please if you have questions, we just wanted to share with you how funds are allocated and how the principles the principles choose like I said how to spend it. Um but it is spent for all students. >> So if y'all have questions and almost more y'all have other topics you want to hear about, we'll let you know. Thank you. I'm happy to answer questions. So explain last question um like in fine arts so you have the three buildings right

017do you divide the total amount by those three buildings or depending on the capacity of >> yeah specifically elementary which is six >> so um there is money allocated >> per and first the teacher and the EA the salary comes out and then whatever balance there is I believe in the application They have some flooring, some free theater, and then lots of art supplies too. And each building um kind of buys for themselves out of that same fun, but it's just for K through six. >> So that's why you see a smaller number there, right? >> You know, the membership the 353 rather than 900, you know, our entire student body. So would that be the same for special education for at risk just do those get divided into three or just >> by the

018student units? Yeah. And and if you'll look at that first one when you have more time just to kind of see how that's divided. >> The PE is also only elementary school PE. It's really how the state funds each >> like they it was an initiative that they started and they felt like everybody needed elementary PE. So how do they do that? they give you funds in the SEG for that and so based on whatever that at the time was >> comes through. So one like for example your question of special ed on our for the budget our average last year's 80 and 120day count had 288.5 special ed units and that's K12 uh prek 12 >> excluding New Mexico prek because that's separately funded program. Thank you. >> So, you don't have any questions,

019y'all. When they do come up, >> right? Well, I I like having it like this because it's so easy and quick to navigate once you get used to it. You know, I didn't get to this part of it when I was reviewing my packet, but I'll check it out, though. >> Yeah. And we'll link that in the agenda notes. >> Yeah, I got spoiled. I I figured all this is all I have to look at. >> Surprise, >> but more topics with whatever you would like in there. >> Okay, ma'am. Thank you. >> Thank you. Yeah, while we're in between. [Music] >> Yeah, but it's open. >> There's a different page. to the front. >> So, was it hyperl or no? >> No, it was not. >> It's just a page. >> It's just a

020file in >> Yes. >> I'm not It's not >> under workshop. >> 2526. No, that's I don't that's >> Yeah. Click on 811 >> and then keep going >> and then agenda items. >> Yeah. And then workshop. >> Um Oh, yeah. We could totally hyperlink that too. >> Yeah. Oh, I mean for sure >> and then that way we don't know. Yeah. >> Well, because it's so nice to like go through there after I >> Yes. [Music] Sorry if I scared you. He's like I don't know. Trying I was trying really hard. >> Yeah. This is me and Nia going to go. Thank you. Anyways, [Music] so it'll be rainy. Right. >> I'm pretty sure during some time >> though I know it's humid to still >> found out you're related to Stephanie director. [Music]

021>> Just found that out. Saw the last name. I said I bet I know already. Yes, sir. >> Thank you, sir. Thank you. I'm so glad that [Music] >> Okay, we're ready to be live. >> Oh, it is 602. My bad. That's >> Yeah, I just spot here. Feels weird. Okay, welcome everyone. Uh, it is 602. Please rise for the pledge. I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, and indivisible with liberty and justice for all. I salute the flag of the state of New Mexico. It's so nice to have a pulled out. >> I know. It really is. >> Welcome. Welcome. Okay. So, um item two. So, we need we do have a quorum. We rose for the

022pledge. I'm a little offkilter. I started school, too. So, it's a little eyes are I need my readers actually. >> Well, and this is our first full meeting with depending on the >> on this. Um so, item three consent agenda. Item eight, consideration to adopt the meeting agenda. Do we have a motion on the floor? >> I move we approve the meeting agenda. >> Okay, we have a motion for Miss Miles. Do we have a second? >> Second. >> A second from Miss. All in favor? >> I. Meeting agenda has been approved. Item 3B, consideration to approve previous minutes from uh July 21st, 2025. We have comments, questions, concerns, discussions, or a motion. >> I'll make a motion to approve the minutes. >> Okay, we have a motion and a second. All in favor? >>

023I motion passes. Item four, reports a construction report. Well, we got some exciting news within the last week. Um previously I had reported that um PSOC had denied um our initial request for 91,000 square foot. However, um they are they have met this past week. They are now going to allow anyone who is still in the design phase to come back and ask for their initial um ask. And so we're taking that as a good sign. PSFA really thinks that's a good sign that we will probably get what we asked for based upon our current uh number we asked for 500 students. Um and the square footage that we were asking for meets those needs. Um and so anyone u in the state who currently was denied is allowed to go back to the October

024meeting. So we are preparing to go to the October meeting >> October >> and that'll get us to the hopefully to the 91. Okay. >> And then and then after that, we've kind of been in a stalemate since like May on on where are we? We we need a building size. So then we can actually design the inside of that building and what does that look like? So currently we're still just on the how many square foot to make our building work. >> Anybody have any questions? Um 500 students you said? Yes, that's how many um we put in the last PSC. PSFA um had asked that number and we had changed it from the previous 546. Um they think that we'll just be able to continue on with the initial ask because we asked

025within the last few months. So >> thank you. Okay. Item B, student teacher reports, middle school student council. I do want to just jump back a little bit. You guys while she's setting up on the building just so that we're we kind of get it out there that it's a combo award, but it's a combo award. So, it's award for both elementary and middle. However, when we get ready to design the building, it can look however we choose. It could be two physical two separate physical buildings. However, they're only going to give us enough room um for one uh office space. So, or it could be office space in the middle, on the side, up twotory. There's all kinds of options that the architect will come back with once we have a number saying this

026is how big our building will be. But get super creative hopefully. Hi, my name is Aubrey Melanie and Genesis. >> First off, we would like to thank you for giving us the federal funds to give us the opportunity for some to go to the summer workshop. We really enjoyed it and had a good time. These are some of the pictures we took after our um show talent show. Sorry. Uh after our talent show, we were separated into a different consoles. I was green, I was pink, purple, and I was blue. We had to do crazy legs, pink hair, pinky dresses, uh banner, spirit, spirit stick, and a skit. So, this is a field day. Field day was where all the council got together and games like volleyball, kickball, ladder golf, stuff like that. And then

027this gave us our way and the money stickers. We're always competing for stickers. >> We also did to win a games such as stacking their cups as fast as you can. Each person taking one turn, bouncing was it ping pong ball? pingpong balls with like cups of plates like that. And each student had to sign up for at least one game where each game was around one minute or less. And it just really brought everyone there together to work together. So, it's really cool because the advisers got to play in a little game. Have you guys ever seen that game where they strap the tissue box to the rear and they put the little ping pong balls in there? I did not participate. Oh, the timer. So, I didn't have to take a boot. Uh,

028that's what it's called. Um, and so, but it was really nice. I just got to be one of the back people last year. Um, last summer I got to do be a council advisor within the summer workshop. This year I got to be kind of a plus one and help with all the recreation. That's why you see more involved pictures cuz in these pictures it was a quick tick pics go back to timing. So um but yeah there's um lots of fun stuff that we all do. Um, so this is a picture of us at our banquet and our at our banquet we did a ceremony for life for like senior middle middle level students and like advisors and like the people who helped create the ceremony. And then this was us at our championship

029for the volleyball, letter ball, pole and kickball. And that's when we won our stickers. And that's also the day that we got our award and everyone got like awards for their councils and we all got to stare at was a lot of fun. Um, so this picture right here is our souththeast district. So I'm the I don't know if you guys do this. I am the southeast district advisor now. And so that is uh the group my delegation for my district that attended summer workshop. So small but mighty. were vast in land, few in populace. But it's great. It was so much fun. We all had an immense amount of time. I uh quite enjoyed it. Your stuff, >> thank you for giving us the federal federal. We really did enjoy it. For me, it

030was actually like one of the funnest experience I've had in state and I would really love to go again. And I think everybody could say the same. >> Um, there's that one. >> Thank you. You glad you guys had a good time. >> Thank you very much. >> I I kind of forgot to remind the high school girls uh about today. That was on me. So, I just quickly threw a few things. Um they are vision conference this year uh was a state delegation to Oklahoma City and uh I have just put a couple pictures. They got to tour. Part of going is they got to tour Oklahoma U University U Oklahoma University and um it was so intense of the walking guys. So let me tell you this this campus is not like something

031here at UMKC my alma mater like we're relatively close. There's certain school buildings that are away from the main campus. Oh no. This is one huge campus and when I say a minimum of eight miles guys my legs were sore the entire week. We were in Oklahoma, but it was so much fun. Um, the girls, so there's this delegation of students um, in front of a very >> architectural amazing building. >> Um, we were just being nerds and taking random photos of different places. No, it doesn't want to work. Okay. So, part of being in that building was one of the oldest libraries in Oklahoma at OU. And we were told before entering we had to be quiet. So, so much fun. So, we took it upon ourselves to be super super quiet, but do

032use quite a few. This is one of my favorite pictures of them doing random poses in those chairs at the table. I did not include my picture of me at the desk with one of the dossas, one of those masters, you know, those books because that's whole library is what it was, uh, thesises and things, uh, like that doctorate stuff. It was so cool to be in that building. So, very, very quiet. Um, so here's uh the first day. Um, oh, apparently I forgot to delete that. Uh, but there is the five of us and our chili hats. So, Miss Massie, those that know who she is, she this was the first year that she did not make our chili hats, unfortunately. Um, but those hats were still a hot item to truly. So, there's

033them working really, really hard. Um, taking notes and like I said, each one of them, they want to go again. It's to New Hampshire next summer. I just told them just find somebody that'll take it because sorry, conflict of dates. So, they're they're a little bummed, but they're really excited. Um, so it was uh uh the world's greatest leaders all under one tent. Um, and so that was the circus theme and was really cool design stuff. So, this is when we're at Santa Fe South High School. My picture is an Apple phone picture, so it doesn't compute with my Android phone, so it wouldn't upload onto my Google side. But, uh, so I use this one instead. Um, but it said Santa Fe South. So, it was so weird to say we're going to Oklahoma

034City to go to Santa Fe South. And so, for us New Mexico people, it was it was kind of interesting. So, this is the brand new Oklahoma Convention Center. Um, and we got to be in the very freezing temperatures of the new building. The AC works beautifully. So much so I went and got coffee every time we went in this building. There's a little pop of finger and um, so this is the delegation heading back. So it's really neat. Um, I know I got a lot of it. Um, I was approached. So we're many uh adviserss there to ask us to yes we're part of the n their state association and I'm part of because the conference I travel to um out of state I'm part of the national advisor association now my council we

035are paying the funds of a national council student council so that's really really amazing things that we were asked to be a part of and the cool thing is that's one more step for them towards that um scholarship And then because we're always doing so many things, I have a gift for you guys. I don't have enough for everybody. Apologies, but I do have um one of our biggest projects this year is this dry and finalizing this is some of you may have seen this. I got a couple that around and uh so this And I know the Pitarian church has already done this. Um, but it's our bottle cap drive. Uh, we are ask looking for 800 pounds. That does get us four benches. 200 lb a inch. Uh, this is our biggest project

036and you should have also heard of the our second big project which is the Roadrunner Food Bank. I am now officially a member of the ro uh partner of road runner food bank and we'll do it pop out of the commons area of the Louis Jam once a month. It's a bonus was a mobile date a mobile drive through thing. Um my mother-in-law is the one we go help with um every month the uh for our volunteer community service hours and this is one way that we can give directly to our community. Um, we don't have a set time yet though, unfortunately. There's been a lot of, "Oh, I'm teaching now." They're, you know, they're they're just kind of waiting. There's just been a lot of miss opportunities there. But, um, they will be, uh,

037I meet with them on campus this Thursday during my prep. So, I'll hopefully we'll have that answered by the end of this week. And I send an all staff, all district email. really excited about what we're bringing and helping our community uh with the opportunity to of all the things. So have any questions? >> Mrs. Mono, if you might just clarify for those that may not be um aware what Roadrunner does. >> Oh, Roadrunner is a food bank. It's a food drive. They bring they deliver a truck and then they we help them not really unload it, but we have to unload the pallets and then we separate them into boxes. So, we are collecting boxes as well and um repurposing those to put the food in. So, that way when the parents drive up,

038they fill out the form, we hand them a box every month. So, >> how many pounds are going to get or is it weekly or once a month? >> Once a month. Once a month. Every second Wednesday is the official date. the time is what's um uh we're trying to get in the morning. Uh just because I do have, like I said, my mother-in-law and other volunteers are willing to come help my council >> and uh Mr. Smith at the high school also offered some of his peaks, his council members. Um >> but yeah, right now it's the second Wednesday. >> Second Wednesday. >> And so September 10th is the first one. I should clarify. >> And what is the expected um like delivery going to be like? How many families? So, we're we're we're

039we starting at 75 families, >> and we're hoping Yeah. Oh, yeah. like five to six pallets, and I mean pallets of food. Um, but we're we're willing to adjust that number. My hope is we're we're going to grow this. Not too big for our bridges. It is going to be our first year with them uh officially uh because we've held them for five years, six years up up in Rosen. So, we're starting our own. It's going to lots of nerves, but really happy what this is the move we're making for council. >> Thank you. >> Thanks. >> Thank you. Thank you. Okay. Item 4C, board reports. Anybody have anything to report? >> I enjoyed coming to the back to school breakfast and meeting everybody. It was a nice, very nice meeting. And then the training

040was um active shooter, but it was really, it was really more comprehensive than that. It was more um disaster management. So it was very I felt very very nicely done. Appreciated all that it took. >> Awesome. I enjoyed the the dinner we had. I think it was July 27th, I believe. >> The pool. >> Yep. Yep. The hot dog dinner we had. That was that was good. Um I enjoyed seeing everybody out there as a community. That was pretty special. Um >> we had perfect weather. Perfect weather. Yes. Hardly no flies. Very little flies. Coming from Maderi. I mean that can be relative. What's little to me may not be little to some. But um so super excited to see everybody out there. >> I was really proud of all the kids that worked so

041hard for the county fair, >> were successful with their big projects. That was really cool. I went to the first day of the middle school. I give a round of applause to all those good teachers and teamwork. I made it very very welcoming for our sixth graders. So, thank you so much for that work you do. >> Yeah, it's nice to see. I like seeing the bus drivers. I think they're the funnest because, you know, they deal with them first and last thing. So, >> I I would like to add also I missed the first day of my little girl's uh back to school day. I was actually away in Texas, but um they did it the last year as well where all the the football team comes out and they welcome all the elementary

042students. That's pretty neat. They she's gotten to where she loves that and she's just all the guys give them high five and that was pretty special as well. >> Thank you. Okay. Um so item D, superintendent report. >> Okay. So we had back to school breakfast. Everything like my said went well. Um, I felt like the active shooter was really comprehensive in regards to the fact that it focused a lot on um, your common sense and your ability to think for yourself and kind of some scenarios too with that in what would you do? Um, and we even watched some videos of like what you think you would do, you would that's not necessarily your reaction. So ensuring that you have a good plan in place and you're thinking about that plan um is more

043likely to happen. Um I provided you guys with enrollment graph uh I did include uh from the year 2223 we were at 900 students. Um we have dropped currently uh we're about 740. Um but I even broke it down further. We're at a 39 student change from last school year. So, the majority of those kids at the middle school level. Um, however, we, you know, we do have 11 at the elementary and 10 at the high school as well. It's just on your computer. I there's also some of the other information too you provided. Um, but you can see that the difference in total number of students that way. Um, we talked last time about adult meals and you guys approved the adult meals. When we got the information a couple days later, it did

044go up to 525 is our new uh adult meal price at the school. Um when we look at student and staff numbers um we are down students but with the information provided to us only one parent has put on the disenrollment form saying that it was lack of child care. The majority of them are moving and even when we look at that they're not moving to schools within our or even our our zone really. We do have some moves to Roswell. We do have a few to Hagermanerman or Lake Arthur, but we have Los Cusus and Carl'sbad. There's a lot that are that are further away. So, some of our families are really moving. They're not just changing schools. Um, so that was interesting to me as I kind of went through um that information

045as well. Um, I included the staff directory for you guys just so you could kind of look at students um as well. And then kind of the the piece I wanted to touch on the most was the accreditation piece for the district. And so you guys received the accreditation document where you could go through every single school. Um but the piece that I think just to touch on today is training hours and requirements um for our board. And when you look at that Lewis, you were the only one not meeting those requirements. And it's all has to do with the fact that in your first year term, you have to do two hours in each place versus everyone else only has to have one hour in each of those places. So the category that we

046need to make sure that you get to is student achievement and student support services. Um so if that's an option that would fulfill everything for the entire year. >> Does that run January through I mean how are they doing it? They're still doing it January to December, which doesn't really make sense in terms of we're going from July to June for our accreditation. And so that's something that has already been brought up um for superintendents when we have our first meeting with the secretary of ed to say, hey, we also need to go with the same school calendar because it is important that we see that same information be reported versus what happens come December, you know, that will change a lot, especially if we have elected um people who are different. So what does

047that look like for us at that time? Um gosh, he has 28. Like that same guy, >> he has a lot of Oh, he has plenty of hours. >> It's just that category. >> It's just the fact that it's category five. And right now, because anybody within their first year has to do two hours in one through five and then once you're through your first year, you just have to do five hours across the board. And it can be one through six because they include that six. Well, and they are labeling them now because I think when we first went >> they weren't. >> Yeah, it was like random. >> It would have like a for instance a category one and category six and it looks so it should have counted as a category one

048or a six but I think they just said oh I'm going to count it as a one. That's why I'm showing eight hours versus one. >> Yeah, for sure. I do >> because I I remember hitting everything and being pretty sure that I was going to have the two hours. I mean, >> but obviously we we need to ask lots of questions when we go to stuff. Hey, where where is this going to actually be put because initially I think they were just kind of tracking it. Now they're actually, you know, providing that. >> Yeah, I know they weren't labeled. I mean, they are now. They're labeling them now, but they weren't initially. >> Um, >> yeah, the first first few times I went, I was very strategic about trying to get 2222, but they

049weren't for sure saying you will get a category three or a category 5. It would just say one and five. And I was always wondering, well, what's it going to go? I know I need a five. I figured they would put it in the right spot. >> Technically, he has time. >> Yeah. Yeah. That's also I I think that's more than anything just in terms of we have this is for next school year. They at least did give us one whole year to kind of look through this information and really drill down on all the places because that's not the only place. I mean all nine categories that if they scored it, we did not score at um the level needed to meet accreditation. So we have a lot of work across the board. It's

050not just that's the only thing you guys actually have control over is ensuring you go to those meetings like >> in terms of like hey I made my my hours. So there is information and as soon as they have kind of so that the state has not it's not embargoed but they would not like us to share it currently and then we'll have that ability to share it out and I would love to share all of this information with our um with the public so that way they can see hey these are the areas that we're working on and then that way next year whenever it comes up and we've hit all of these areas they can see all the growth that has happened in the last year >> um as well. Well, thank you

051for clarifying that. So, that's what we have control over. The rest is kind of out of out of our control. Out of our control, it's >> But it's all a brand new anyway. >> Correct. Correct. And it's I'm sure there's going to be issues. I'm sure that some of us will have to go to peed and say, "Hey, no, this is happening. This happened." Like, we'll have to fight for some of those areas. But also having this information beforehand, we can ensure we're checking off all those boxes up. We have our 90-day plans in place. They're in the system. We have created systems um that all of our financials is on in place correctly. Those type of things. We have a calendar now at the district level. So, we're ensuring we're not missing deadlines from

052the state. And the majority of the accreditation is just deadlines. Are we hitting the deadlines provided? Um and with some of that, it isn't always our fault. PD does change things at the last moment. And so, are we communicating with them to ensure we're meeting them or do we have that communication to come back and say, "Hey, this is the reason we didn't meet them and it wasn't on the district." >> And then hold on. Um, so last time you asked about digital citizenship. So, currently we are looking into two different options for training for our students. Um, we already currently pay for and then Vector has sent me an email in the last week saying they now offer student vector trainings. Um, so that is something we're looking into. You guys had asked at

053the previous meeting and I kind of wanted to make sure I touched on that. >> Um, and then school um board candidacy is going to be August 26th from 9 to 5. So if you are interested it's August 26 9 to5 at the courthouse and it is on the website any of the information um we put a a little flyer together so that way people would know. >> Thank you. >> Now thinking you know what I wonder if digital citizenship they probably maybe even have something in canvas. >> See we don't have canvas yet. So that >> but Canvas is free >> like Canva or >> Canvas like like Canvas like the platform >> like you guys utilize that versus Google Classroom, >> right? But I think that that is um if I'm not mistaken,

054I think that that's the platform that Ped pays for. Maybe >> they did for a while. So I Okay, I'll look into it. I mean Ken B probably would do a ma'am. >> I mean that would be a cuter one but >> okay >> and that is all I have for superintendent reports. >> Okay. Thank you ma'am. Um item five public forum. So this is a three minute three minute time limit per presenter. Um public comments and observations regarding non-aggenda items that fall within the purview of the board are considered at this time. Comments regarding matters under litigation will not be allowed and no action will be taken on items presented but may be referred to staff or other. I don't know if we have any um any oh I have one hand up but

055let's see what the order is. Okay, we have Miss Franco, Rebecca Franco. Thank you, ma'am. >> Okay. I am Becca Franco, M Franco, president of the DDAA. And disappointingly, it's come to our attention of the DDAA that at several um leadership meetings that it's been asked that they get rid of the DDAA because what does the DBA do for anybody? Well, the DDA does a lot for a lot of people, a whole lot of people and especially our students and stuff. But here is a copy for of our financials. We don't really give them to anybody unless the school asked her or whatever. She um Mrs. Pierce already has one. But these are for the last four years of what we've done as far as fundraising um football games. And I think people think that

056because we volunteer our time and we work football games that all the money should go or goes to the football team. That's not the truth. We as the DVA give to all activities even community people. Um you know people who request the money though they the DVA votes on it who gets how much money or what. But to get rid of the DDAA would be such a horrible um awful thing for the community and for the school district because we pretty much give all the monies away to every single we try to to every single group that asks us for money. We try to give some sort of financial help or whatever. And with those papers, you can see on the back end of who we've written the checks to, who we give the money

057to. And that's only for the sake of being that, like I said, they want to get rid of the DGAA. And as right now, we are going to be putting in five new officers. And until we get those complete officers, the DDA is going to stay stagnant. We've removed all of our equipment from the football field at the field, you know, over there. So equipment, all that stuff has now been removed and will stay parked somewhere else until um I guess it's decided if you all want the DBA to help out at the games anymore or give to the community or give to the school. Um I don't know who gets to vote on that or what, but um I do know that our program I've been part of it for 14 years and it's

058a volunteer situation. Nobody gets paid. Nobody really gets I in the sense that I can understand now we don't get appreciated for what we do because we've asked for several years for other people to come and help us to volunteer even one quarter five minutes 10 minutes come and help us air up the football helmet so the boys could have a helmet or whatever. We can't even get people to volunteer for that much less to try to accommodate anything else that we could do. You know what I mean? So, as of right now, the DBA is not gone, but the DBA will not um function this year unless I guess we get five new officers in there and the school wants us >> because we can't continue to do it. >> I've got a couple

059questions. So, who >> you can't comment? >> Thank you, Miss Franco. So I and I'm sure I don't know if we could ever answer any questions if you guys have any but um my phone number I'm Rebecca Franco the number has been put on the website because we are looking for officers you're more than welcome to call me and I will answer any questions that I have but I believe that our ask um treasurer if you have any financial questions Morales she will has all of that stuff I think a more complete So, I appreciate y'all's time and it's really sad that the DDA might be ending, but there's nothing we can do. >> Thank you so much. >> Thank you. >> Um, Sean Powell, >> President Okay. Okay. So, that's all we have for

060today. Okay. Item six, business. Item A, supporting career and technical ed for Chavis County Mail Levy for Union Basel. And now you're up. See, you were right next to members of Pierce. Thank you for the chance to come and visit with you and the individuals who are here with your board meeting. I'm Sean Pal, president of Ian and Roswell, and I appreciate again the chance to be here. I wanted to let let you know also I'm kind of on the bubble back here because we've got a community college board member who works for your school district. So I'm under, you know, scrutiny on either side. So I'm Miss Miller is here watching very closely. So I'll do my best. Um we're in the process of trying to increase our career technical education programming. So that's

061in our health sciences and also our technical education schools. And in order to do that, we're looking at going for a mill levy in the November election. And the information that you have before you is an invitation to a presentation and dinner event that's being sponsored by our foundation. And there's several dates on there. And if you're interested and available and want to come to one of the dinners, it'll be held on campus. And this is one here in Dexter. And uh we will do a real thorough explanation of what we're looking for in terms of our career and technical education programming. And I know one of the things that's out in the area is about dual credit. And this is something that we really want to focus on with any money that might come

062of this is increasing opportunities for students at Dexter, Lake Arthur, and Hagermanerman schools. Um, all of our superintendents from Chavez County and Artisia have visited our campus this summer and I've had a chance to talk with them about this mill levy and why we want to do it and why we want to look at offering more career and technical education programming in the high schools to give more pathways for students and hopefully look at uh meeting the needs of the local community here in Dexter and also in all of the communities in our county. Uh, with that, ma'am, I'd be glad to stand for any questions if you have any, and if not, I'll be glad to sit down. >> Thank you, sir. Um, I don't know if we have any questions. Does anybody have

063any questions? >> Thank you so much. >> Thank you. >> Okay, let's see. So item B, discussion of schoolboard team building and strategic plan. >> And I really just have some questions in terms of when I got ready to start looking into this, it's a lot more comprehensive or a lot more simple based upon what we decide we need. Um, in terms of time, are we looking at like a six-month comprehensive do um our due diligence to dig through data and provide this or are we wanting a more let's get a plan in place, go from there, and then at a later date do the comprehensive with every piece that comes with that. um because we're talking a pretty big price difference as well and as also some people differences on who does those kind

064of um strategic plans. I was thinking more long term probably that was my thinking on it to start small and then stretch out. But I don't I don't know. I mean that was that was Kelly Cob's thinking. I don't know what everybody all >> with the long-term plan. Um the person I talked to initially was like well we can start with board plan but then it gets very granular to each school goes to 90day plan to help build towards that like there's all of those services that come in with that. Um, but I want before we went that way because that's how I kind of felt like if we're going to do this, let's start at the big picture, grab that, and then all the little goals off of there should then come back to

065the plan and we should have some somebody to help us through that um initially. >> But if we're kind of like, hey, we just want to get something in place and then we can move on from there, I'm okay with that, too. Just >> what's your long term like how many months or what do you are you >> oh gosh we would probably need to at least look out like three years three five years >> so but so six months is kind of their ability to plan for I guess it's how long do you want to plan like they can come and do a one day or two day workshop with us and and plan through that and we plan kind of a base level or we take them for six months and it's very

066deep into what we get through and we really start by looking at the data and pieces >> um as well. >> Well, it is almost worth I think to do like a one and two day and just like get our footing because I don't think we even have that, right? Like I mean kind of like I mean I think that the one that we had gotten had it was like a team building or something like that. >> Yeah, >> it did say something like that. >> I can't. thinking one two days >> of doing it to do it >> and then and then we can decide like okay do we want to continue down this path and do like a six month to where we're you know going huge idea and then narrowing in or

067or is one two days and we're like ah let's call it good and we know what we're doing and we don't need the >> do we have to make a choice between a two-day and a six month >> no but it just kind of narrows our focus on on where we look for that and also as I'm getting some quotes I we can kind of fill that piece in to I I can ask them across the board for like hey what's the the small base but I kind of wanted to have an idea of is this the right direction that we want to go in this before I >> yeah that's why I'm saying I think one for >> you guys for preference >> like do you want to just go like okay we're going

068to do this and we're just going to go or do you want to like say, "Okay, let's meet and, you know, for one or two days see what this could potentially lead to and then decide after that or just dive in?" >> Well, the the thing about it is that I mean, it all requires a lot of work and obviously a lot of time away from family and time away from work that we don't get back. So, when we make a commitment, you know, I feel like we owe it to the constituents that if we make a commitment and it's two days, we could make it. We'll see what they can tailor to us. But if it's a two-day commitment, short-term six months with the option to, hey, we're going to extend it so that

069we keep growing because if we're going to demand everybody else to grow >> and we expect everybody else to grow ourselves. >> Exactly. >> You to put in the work. So, I'd be okay with something, you know, six months, let's get something going, and then we do have an election in November. Um, so depending on who stays and who doesn't, um, we'll have to be patient with the new board members as well and bring them on board. >> Okay. That that just kind of gives me a good idea of where >> days kind of like consulting and then >> Yes. >> and and kind of just, hey, here's our big picture. That's where we're starting and then from there we can go on. >> Are there several um like firms or places? >> Yes, there's

070a lot. >> A lot. So >> yeah, >> but we can, you know, narrow some of them down by by at least process of elimination like they only do like the larger plans of >> Right. Okay. All righty. Thank you. Okay. Item 6 C, discussion and overview of substitute pay and substitute training. And so, um, I think Miss Pierce included. >> So, that's in your packet. And so, um, it was kind of just brought to my attention on the substitute pay and the changes. Um, this was from the board meeting in which we approved a budget. And so, um, that was on there that, you know, we did make changes to subpay and it's just there, the $16. But, let's kind of I wanted to tell you guys kind of where that decision came from

071and the reason for it. So on that top sheet, the cover sheet, you'll notice that the largest amount of days subbed were for greater than 20 days. We had 358 days that were greater than 20. And so that alone was a reason that we felt okay, we need to reward those people who are doing more than 20 days because that alone is a giant piece of work. Those people are doing lesson plans. those people are doing all the day in day out job of a teacher essentially. Um when we looked at school districts close to us, the majority of them do a one day and then anywhere from 10 to 30 days. So they they that's their next step. So you know, we're kind of right in the middle of some of those. So we

072this last year decided we only had 158 three days. that was our lowest number of days that were subbed that let's just bump that pay of the 20day up and you'll see that it's on the next page you can see by how much um our 20day subs for non certified subs is going to be $20 a day. So they'll get or $20 an hour. So all of these are in the hour um increment. When we do our $16 a day times our 7 and 3/4 hours, we are comparable to everybody around us as well. That piece of it is super important to me because we need to be within all our districts somewhat similar. Not that we're overshooting it, not that Roswell isn't going to give more money to teachers and stuff like that, but

073if we can be comparable to them, we're still getting our sub numbers. The biggest um piece of information that you got tonight was based on uh the like fouryear rates. So, you'll notice that there are some years that there's no sub rate uh pay that goes up. we did want our subs to get a raise based on on that. So, the $16 is what we landed on. The other reason that it's $16 is the fact that our current employees, this does not exceed their current hourly rate. So, we wanted it to be comparable to some of our lower-end staff that do receive um hourly pay. And this keeps us in the comparable range for at $16. C can you repeat that the it's com with the comparable it's comparable or it's it's less or more

074I >> it's it's comparable it's just a little less and I didn't put that in the in the file tonight but I do have all of that information as well we keep a chart of all the way from subs to superintendent pay rate um based on per hour because that's also a piece of that so we can ensure that um basically the tree continues to move up as you gain responsibility in the district. So on 20 days that that used to be four weeks, right? >> Yes. >> But then now that's five weeks. So does is that do you feel like that's going to change for substance? Like usually when people leave like let's say um medical leave or something doctors say you have four weeks and so then now that might >> and I

075don't I don't think that as we talked about that like the number of days was probably not taken into consideration. Um we really did just look at places around us and what they were doing. Um I felt that 30 days which two districts around us utilize. I thought that was a little much because that's over a month >> almost two months of subpage. Uh some of them utilize the 10day which with our you know 4 day a week that might be more appropriate. Um and I I it probably might be because of the 4 day that we might need to go to a 10day or 15 day based upon that. Um that would have to come back for your guys's approval. Um in that regard, you know, and I I mean I know we I

076know we saw this stuff, but I guess like I didn't think the 20day either. I I the four days a week is making >> that makes sense. Like so before like let's say somebody leaves on sick leave, doctors usually say you're out for four weeks, right? Four weeks used to be 20 days and then you know give and take some more days there. But then now if somebody's out for four weeks that's actually only 16 days >> that a sub would be subbing. So then they never ever get that bump up. That makes sense. >> And how many of these situations do we see a year do you think? So we we don't track we just track it by the number of absences that we paid for that position. So in terms of last year

077>> maternity leave >> yeah maternity leaves would probably be a little bit more 8 to 12 depending on that. Um last year we had more due to the fact that we had open positions as well because we had places that we were utilizing subs in those. um because we currently only have the position at the middle school uh life skills teacher in Andrew who would like to be a life skills teacher. we have a position open um at the middle school that also has helped us a lot just because of you know whenever you have several of those positions open um but I do think that wouldn't be a bad way to go is >> instead it maybe needs to be weeks would be hard to track days are easier to track but >> but

078in terms of our weeks are shorter >> would you like us to bring that to the next board meeting as an action item I would um just like just clarification on FMLA is 12 weeks but because like summer breaks basically breaks we track it five days so it's 12 times 60 I mean >> well but like let's say they're they're out for surgery when like let's say somebody's out for surgery or something the doctor says you got to be out for four weeks right like I mean it varies right it depends on the surgery but before again, right, we went to shorter weeks. So, in order for the subs to be compensated and into a long-term plan, 20 days used to be the four weeks. Now, now a month is actually 16 days. I don't

079know. I I feel like we fl we kind of messed with everything else. And I don't want to say mess. That's not a good choice word, but you know what I mean. We adjusted to everything else. We just I mean, it was hard. It's hard. I get Well, and this will give you a month to think about it. And in terms of what we decide based on that time, this is just bringing it up for per for vote. >> Yeah. >> Well, you know, not really, but um >> or just give us suggestions >> on the at the next agenda. They can >> well you discuss it before then. >> No, we won't we can't discuss stuff like >> you can call them individually. >> Yeah, you can call each each of us or you

080know a couple of us. But >> yeah, thank you Shanette. Okay. I think that yeah, just getting it drawn up and then that way there's just some a little bit of variability I guess for them and then that way it it does make it you know like you said the ones that are here for the 20 plus days we do want to compensate them. But now the 20 is actually 16. So I think that that would be a fair fair adjustment. But we could bring it next time and see what everybody else thinks. Okay. Um, who else? Okay. Item 6D, discussion overview of Dexter's Breakfast Program. >> So, you asked me to come up with when people ate breakfast and then um the law is also here. So, schools must offer breakfast meeting a requirement

081of the section at or near the beginning of the school day. That is the only requirement. Um, in fact, there are, um, it goes into a little bit further and I gave you guys the USDA website as well if you want to go through there. Um, but grab and go is actually clearly like their preference because they reference that multiple times in terms of come through the cafeteria, grab your breakfast, go to your next class. Um, so, you know, there's the information based on how long we're getting. our students at the elementary school are eating in their classroom. And so based upon, you know, teacher taking attendance and everything else, it fluctuates a little bit more than the others. Middle school breakfast uh actually begins at 7:45 to 8. Not nec, you know, they do

082allow students to be dropped off earlier. Our middle school students are actually eating less frequently than our high school students. Um, so I I got that this afternoon after I had already printed this, but our our high school students are eating more than our middle school students. And so some of that I think might be the time in which they're eating, but also um possibly the fact that it's before school that they're just there lingering and so providing that time. >> So do they take their like meals to the classroom and that's okay? high school. They can I actually went to breakfast this morning to kind of just >> watch and make sure that everything um students were through the line within two minutes. >> The majority of them were done before seven minutes. There

083was kids leaving without anyone prompting them by 9 minutes. So if no one's prompting them to say, "Hey, get up and leave." The bell prompts them to leave. And there's a lot of students leaving through the doors. Um, as well on burrito day, the majority of kids are if they're eating, they're eating too. So they they are >> burritos at that time. >> Anybody have any questions on breakfast? How does what because there's different breakfast programs. So which one are we on? Like how does it get funded? I guess. >> So USDA funds them, Shelley. All of them. And so are you talking like so our our elementary does breakfast in the classroom? >> Okay. >> Is that kind of what you're asking about? >> Yeah. Because it no longer gets funed based on any

084of that. It's all funded after the bell. >> You have to have breakfast after the bell. That's how you receive funding. >> Okay. So it's all after >> Yes. And that's why our middle school does meet requirements because the bell actually rings at 7:45. >> Right. That's what I was. And okay, so so let's say kids show up late. What what's the like what's the latest that they would get served? Is there anything on that like the latest that they would get served? >> Everything is gone. We always have >> Cocoa Puffs. It is >> which is their middle school kids cereal as their favorite. High school kids not so much. >> So and and they know that, right? like they would know that that's being offered, I guess, is the question. Like, yeah, like

085if they show up late, like let's just say the kid shows up late, they haven't had, you know, we do have those scenarios, right? They didn't have dinner, they didn't have breakfast, so they're going to be hungry and they won't have lunch till 12:30. Let's say it's a high schooler. Like, do they know that that's an option to come and get? >> So, I think it at the because of when high school sits, it does sit in a in a time where >> it's already after the first period. So, we're not seeing the the late kids on that. >> However, uh we started implementing this week. This has nothing to do with the breakfast. Um but we have two refrigerators, one at the elementary or one at the middle and one at the high school.

086Now, there's trays in there that are sealed um for kids in a little >> vacuum seal thing that >> Yes. And so, we started that today. Um and we'll get to start counting how many trays are. We had 12 um trays come out that today and we put six in each. And so we'll be able to start tracking >> and then I think also the piece of that comes down to knowing our kids and it encourage like hey as they're leaving hey just get it out and hey take this with you. >> Yeah >> because they may not grab it on their own but >> right >> providing that. >> Yeah kind of know who they which ones need it. So we encourage you have younger siblings, older siblings, >> grab for them, too. >>

087Does not count in any reimbursement anywhere. We don't want to waste the food. So >> perfect. Yeah, I forgot about that little vacuum cell thing. Cool. Thank you. Anyone else? We're good. Good. Okay. Item 6E, discussion overview of current enrollment. And I think they already >> we did but I I broke it down into some of your questions on who on things that you had asked. So in district uh we had 629 students um out of district 109 students. So we have a hefty out of district population really. Um I've included in this information um the board policy that goes over um enrollment and then we this year had just kind of started our own little procedure on enrollment um in terms of where to come and get your information and then uh what things

088you need and then out of district versus in district. Um, indistrict kits are pretty simple, straightforward. It comes, goes, they go through the process. Um, and everything is pretty simple because we have a residency that we check. And then out of district, we do call previous school because in the board policy, it does say that based upon previous school, if they've been suspended, even long-term, uh, or expelled, um, if or if there's any other behavior that prompts like a warrant to be concerned for other students, then we don't have to accept out of district kits. So um that's kind of just in this process >> and that goes to the principal and then they can appeal to superintendent and then they can go on and appeal to the board um as per the policy in

089that piece >> sped we have really um looked at numbers and we've kind of got a really good grasp on our students now um in terms of our elementary, middle, and high school as well as our spend director has been working hard to ensure that, you know, who their case manager is. We had some discrepancies in the past on um maybe our special ed teacher was actually the case manager for a speech kiddo and so we cleaned up that um pretty close all the way down. And so I feel these numbers are are pretty solid in terms. Our elementary school has 69 special education students, middle school 25, and high school 22. And I would say that this is should be pretty much the the way it should look. Our elementary should be heavy. Our

090kids, we should have those students who are um getting speech or OTP. We would rather do early intervention versus wait till they're in sixth grade to all of the sudden pick these things up. >> So our hope is a lot of the time by the time they get to middle school, we're not needing all of that extra services. so then they can go into their classrooms and succeed. That does not mean that we take all those services away. It's hopefully we've built up some of those strategies so they don't need all the service time that they were getting. So um our ELLL students, there's 73 at the elementary school, 40 at the middle school, 59 at the high school. Currently, we're servicing them um through our regular education classroom. We will try to provide training

091for all of our regular education classrooms at this point um for students uh our ELELLL students. However, November comes up for the ability to apply for bilingual programs. I would like to look into that. A lot of our neighboring districts have bilingual programs. Some of those are pullout programs. Some of those um have teachers in which they rotate during the day. whatever that looks like. I think we have to make it meet our needs, but I would like to see that K12 we're providing those services. Um, our middle school is currently already meeting um the need for a bilingual program, but our other two schools >> definitely um we need to get there as well. >> No, thank you for that. >> Yeah. And then just elementary, middle school, and high school numbers separate separated

092here for you. Thank you. Any questions? >> Item 6F discussion overview of athletics. >> So volleyball their official date start date today. So we don't have any numbers on volleyball. However, football we have 28 at the middle school level and 46 at the high school level. Um cross country it's first official day is today too. So, I anticipate us having some numbers for that um come next month. Um I learned this today. Cheer is technically a winter sport. So, they are currently not in season even though they cheer at our football games. Um they're currently not in season. So, when it looks when we look at dual participation, they're not actually they don't fall under that right now because of it being a winter sport. >> Start in January. >> Um no, it's like October.

093because their March is their competition. So, >> um and then eighth grade participation um based on the fact that we have zero right now for football and then as soon as we have volleyball, we can provide that information. And then I did provide you the eighth grade um information that I received from AB in terms of the guidelines and then also the eighth grade activity participation that's signed at the end. I think the >> I know it's a way at the end here. >> We cut out so many of them too by going online. >> Oh, that's why the packet would have been hefty. Hefty. We have any questions, comments, concerns on athletics? I know they've been working on the uh student handbook. >> Yes. and it is out and I did not I I

094can make you a copy before you leave tonight so that way you can read it. >> Okay, >> good. I do have a copy of that. >> Thank you. >> I also have a staff handbook, but it is also not complete. It is not completed. We when you hyperlink 42 things per page, it's >> We're getting closer. It's getting closer. Not bad though. Shoot. I mean, this is tiny compared to what we get. Okay. We good. Any questions? >> Takes a bunch of signatures not to play up. One, two, three, four, five, six. >> I logged me out. Got too long. password. Sorry, guys. >> Okay. Um, are we good? Everybody good? >> Y. >> Item 6G, approval of policy advisory number 265, EBC, emergencies. I believe this was the water safety. No, not yet.

095The different >> No, this is this is the emergencies. This basically goes back to us having a school safe plan. Um, you know, we went over those one meeting. This is now another layer for the state to say, "Hey, you have to have these plans." It's no longer just the law in which there is a law that we have these plans, but also now it trickles down to having a schoolboard policy to ensure people are have these uh plans in place. So, I do recommend approval. Um, and we do currently meet this with our school safe plan as well. I'm still trying to recommend we approve policy number 265 EBC. Okay, we have a motion on the floor. Do we have a second? >> I'll second. >> Okay, we have a motion by Miss Miles

096and a second by Mr. Davalos. All in favor? >> I. Okay, motion passes. Item 6H, approval of policy advisory number 266 IIIA, instructional goals and objectives June 2025. >> And this included the science of reading language um in there. And so I am recommending that we approve that policy as well. Okay. Do we have a motion on the floor or comments, questions, discussion before we go there? I'm ready to make a motion if you agree. >> I'll make a motion of 266 IIIA instructional goals and objectives of June 2025. Okay, we have a motion by Miss Goia. Do we have a second? >> Second. >> Go ahead. >> I'll second. >> Okay. We have a motion by Miss Goia, second by Miss Miles. All in favor? >> I. >> Okay. Motion passes. Item 6 I

097approval of policy advisory number 268 JLCEC cardiac emergency response plan automated external defibrillators. Yes was the kind of the one we were >> and this this plan just asks you know do we have them in place and we have till 2026 2027 we have one in all of those places. Uh the only thing that I realized that we need is account of those who are trained that um don't necessarily meet our coach or our nurse, Mr. Lovelin, who's help um because >> whenever we have all of our people do suburban training, a lot of them are also trained for AED. So we have a a big majority of them. So we're gonna have a list now of all of those people who are provided. Well, then would it be would it be super tough to

098get like say all staff trained? >> So, there is a >> I've just seen >> here's the other issue is that I mean I can train them all through vector trainings but that's not great training, right? Um all our cafeteria have been trained hands-on. Ada did that. Um I mean I think that yes, as we go through here, you know, can we throw it in a staff meeting? Here's a 10-minute. >> Here's how to use the AD. Um, but the one thing is is they do the as soon as you open it, it walks you through. It talks to you the whole time. So, I mean that is we all need to know where it is. And I think that maybe even our students, that's something if we ask them, hey, where's the AE located

099in your building? That would be something we probably need to preface for them as well because they can use it based on it being, but do they know where it is if they needed it? It's just like seems like more and more right you see >> and not and age is no longer discrimination. >> Any further discussion, questions, comments, concerns or a motion for item 6 I. >> I would approve policy advisory 268. Okay, we have a motion on the floor by Miss Miles. Do we have a second? >> A second by Mr. Dalos. All in favor? I >> motion passes. Um item 6J, approval of policy advisory number 269, parental guidance for water safety. There's water safety. >> Yes. And you sell the policy, but then you hopefully sell the handout we've already created

100to add to our our packet. Um we cannot, you know, give every kid swimming lessons. So the option is to put it where every year we release it. So that way parents know where to find those things. Um and so we've included that if you don't see any, you know, changes, that's where we will start putting that out this year. This year we'll just have to send it to kids since we already sent out enrollment packets. But in the future, we'll include it in the enrollment packet. Um, item 6K, first reading and policy advisory number 270, copyright compliance. >> Oh, we didn't approve. >> Oh, I'm so sorry. I just >> I'll make a motion to through that. I'll make a motion to approve the policy number 269. We have a motion by Mr. Goia.

101We have Do we have a second? >> I'll second. Okay. A second by Mr. Lavalos. All in favor? I. >> Motion passes. I yielded a little bit maybe. Item 6K, first reading of policy advisory number 270, copyright compliance. So the the next three, 270, 271, and 272, um I actually have a meeting on Thursday with superintendent. Uh because these all have to do with technology and artificial intelligence. um we're kind of all gonna get together and see what people already have in place, but also how do we make this be able to grow with students because obviously AI already has, you know, come up with more than we would ever think about. So, in terms of policy, um, if there's something good, I we may want to amend some of these policies in the future

102if there's something that comes out of that meeting that allows us to, um, I guess meet the growing needs of AI and the technology piece in general. >> Are we doing anything right now with as far as like monitoring AI usage or like any kind of monitoring? I don't believe so, but I do think that we have shut down a lot of the AI sites to students. Um, that's about the length that it goes. I'm like >> Jonathan is like, >> oh, there's a question. I mean, there's there's a lot to learn from it as well. Oh, for sure. So, it's like, you know, there's it's it's two-sided. I mean, >> right. I mean, >> yeah, >> agree. >> I need we we really need a training. I I do think our staff in general

103probably we need a training on how to utilize AI in the classroom for student use. Um and there's more and more companies coming out with trainings as well. So >> Oh yeah, I know someone actually kind of is. So >> send first reading and we don't have to take any action because it's just first reading. Um item 6L first reading of policy advisory number 271 use of technology resources and instruction. And then item 6M, first reading of policy advisory number 272, use of artificial intelligence. And so that kind of is all a little bit encompassed there. Anybody have any questions, comments, anything? No. >> Okay. Item 7A, approval of July bills and payroll. I make a motion to approve the July bills in favor. >> Okay, we have a motion on the floor. Do we

104have a second? >> A second. >> Have a motion by Miss Agoia, second by Mr. Zalos. All in favor? >> I. >> Motion passes. Item 7B, approval of budget adjustments. >> Those are in your file. If you have any questions, I happy to answer them. >> I will next time. >> I Sorry. Sorry. Is that all linked? >> No, I linked everything I was in charge of, but nothing you were in charge of, Genie. >> No. So, in in faculties and finance, and that's in there. >> Um, there are two I told Chris, don't get too excited about budget approval. >> But, um, our direct legislative appropriations that we asked for, we have two, we've received two agreements. >> Oh, I see. We until we receive the award letter, we can't budget it. But this

105way, it's approved and taken care of once we get Molly returned this contract. >> I did agreement already. So >> anyway, so they're there. That doesn't mean we're going to have budget for a while. >> You guys see those? It's for the um track renovations and field house fitness. Yes. Repairations. It's like a Okay, we have we approve the budget adjustments. >> Okay, we have a motion on the floor for budget adjustments. Do we have a second? >> A second. >> And a second. All in favor? >> Motion passes. Item 8A, new hires. We have Miss Ginger Miller, the culinary teacher at the high school. I don't know. I don't see a new face. So she is >> um Devon Condia EA at the elementary. Welcome Ginger and Devony. Um item six item 8B. I

106don't know where I got six from resignations. Connie War life skills teacher at the middle school. I believe we have a resignation letter in our >> Yes. And it not but it's in there if you'll go under the >> And then um item nine correspondence. Um I think we I had something from Eastern instead of here. I don't think they saw. >> Yes. And then the only other thing was a policy service policy alert. Um and so NMSBA just wants us to be aware that there is currently a court case with the Supreme Court. Um that could possibly change our policies in the future, but right now they until the it is over they would like us to just continue um what we're doing. What's what is it regarding >> um parents ability to choose

107on curriculum and we already do you know have some policies in place that they can exempt requests from certain standards um and instructional resource material. So they believe at this point that these are going to cover them. But if anything further comes out of the case then we would on page it doesn't have a page number. I think it's four. That's where three it has all the different policies that we currently have in place that protect us from >> yes it is >> yeah at least we are aware that you know it is currently happening >> and then item 9B future meetings and events. So August 13th and 14th is full picture day. Jeez. And um >> with that I hope that as you see our staff they will be wearing all their new badges.

108So based upon, you know, safety reasons and and because not that we don't know everybody, but if somebody a student is wa looking, at least we'll know who is staff and who is not. >> Awesome. >> And those will be they'll issue them right then and there on the spot. >> Uh last time it was about a week or two before we got them. So >> I would hope by our September meeting that everybody's wearing there. >> And then September 8th is our next regular board meeting. Um, does anybody have anything else to add? >> Um, I didn't Mrs. Strand, there was a a notice on Facebook and I I can remember reading it, but I can't remember exactly the date that the uh activities association is sending a representative to conduct a meeting. >>

109Thank you. Miller auditorium at 5:30 that'll take place. They usually do we usually do a pre-season video. Um that would be they're sending two of their staff members to come and do what would take place video >> and that's parents and students >> parents athletes students staff coaches activities. And so this is NMA. Is this NMAA or Yes. Okay. I was Yeah, >> thank you. I thought I saved it, but >> it's on Facebook and >> Yeah, I saw it in Facebook. Thank you. And then um this is kind of a board a board deal, but we probably need to schedule um an executive session for to go over EVAL or like get that process started because we usually have to have it done the first one done before November. >> I don't know what

110date. >> I was thinking it was October. >> Yeah. Yeah, it's Yeah, it's before November. Sure. Um, I don't know. Unless we do it at the next one. I mean, it'll Yeah, I mean it'll be fine. We could do it September 8th as well. Or unless we want to just do it a separate so we aren't here for this and then I don't know. Totally up to you. You want to do that as a >> This is a What is this in regard? I'm sorry. We are obligated to have our uh superintendent evaluation initiated before October. >> Okay. >> Or before the end of October. Before the end of October. >> Okay. >> It snuck up on us last year. So we did >> well and the flood and all that. So but we I

111mean we got it done just a couple days later but >> so we would do that with an executive session. >> When do we want to have >> Yeah. So we're saying do we want to have it like in conjunction with our regular September 8th meeting and then stay after for executive or do we want to have it like in between and not and just just come for just that. Um, I mean my my opinion would be probably if we got to have it done by October, do it the meeting of after and we can do an executive session. >> That way we have, you know, there's so many night >> there's so yeah well there's so many good plans in place and you know I want to see everything kind of come to fruition.

112I want to see the fruits of everybody's labor, you know, good numbers, good good reviews, uh better attendance, all that good stuff. So, I feel like it'd be a disservice to have it sooner than later. So, >> so you want to do it the September meeting, stay after >> and we have to have it by the end of September, by the end of October. >> So, here's the deal. So we don't necessarily have to do the eval we have to do the evaluation before November but we haven't even looked over the documents. So we do need to do that so that we have a starting place. >> Exactly. >> Yeah. September would look good. That we have >> that would y'all >> perfect. Is that okay with you? That works good. I'll already be here.

113So yeah. So we'll just plan on doing that. We'll just add it to the September 8th and that's fine. I just know we need to we need to start somewhere. So to pass this by. Yeah. So we'll we'll just do executive on September 8th to begin the eval so we can look over documents and whatnot. And then October we'll actually do the >> Does that make sense? >> It's not doing it now. It's just getting the process started. >> Okay. And then um anything else? Nope. >> Okay. Item 10, adjournment. We have a motion to adjourn this meeting. >> I will make a motion to adjourn this meeting. >> Okay. We have a motion on the floor by Mr. Goia. Do we have a second? >> I'll second. >> Miss second. All in favor? This

114meeting is Thank you guys so much for coming. Thank you. Thank you