001This seems like a good idea. More. Okay. Good evening. I call this special meeting of Dexter Consolidated Schools of Education to order at 6:10. A quorum is present because there's three of us uh out of five members. Please please join us with the pledge. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. I salute the flag of the state of New Mexico, these symbol of perfect among united. Welcome guests, staff and public and members. Uh cons item two, consent agenda. Madame vice president, members of the board, I uh recommend that you approve the consent agenda. It only has one item, the consideration to adopt the meeting agenda. I'm approve the meeting agenda. A
002second. All in favor? I I. Item three, business. Item A, first reading of the wireless communication device policy. I um this is just the first reading, but I would like to at least kind of go over the communication policy. We will be posting this this week on the website for all of those to see before we hopefully approve it in July. Um, according to PED, we did have to create a uh cell phone or wireless device policy. You'll notice it doesn't just include cell phones, but also smartwatches, AirPods, um, gaming devices, anything that can transmit any type of um, wireless communication. Um, and with that, Dexter is currently uh looking to go to a cell phone free zone for students. Um, with that, that includes um during instructional time, which would be breakfast and lunchtime
003as well. Our middle school already has that policy in their handbook they abide by, but our high school it will be a change for um during passing periods at breakfast and at lunch. Um, this does not include if your kid has gone to extracurricular activities, we they would still have their cell phone during this time. Um, as well as emergencies. Um, that way if we do close school early or whatnot, we can get students to call and talk to parents um at a much faster rate than what we put at all call out. So, we would allow the use for that. Um, as well as any student who has a medical uh issue or anything like that for a specialized purpose, um, they would be able to use their cell phone if we did have
004it in in our plan. So, whenever you guys Well, we know kids bring phones or cell phones to the classrooms. Will you guys have a special place for them to put it there or like are they in charge of just leaving it in their backpacks in their lockers or So we did put on here um that they must be turned off or set to silent and placed in backpack or locker because it is going to depend. Our elementary school students who have cell phones don't have a locker. Um we just don't want to see the cell phones during school time. So, we are giving some leeway in that regard of the fact that if you can keep it put in your backpack all day long, we're not going to take the cell phone. We are
005not actively looking for that. What we're looking for is increased engagement in all of these times that currently we're allowing cell phones because the lack of communication between peers has diminished uh at the breakfast table, at lunch. So this will hopefully hopefully promote that. Um that will then in turn in the classroom we'll see higher engagement as well. Um I'd like to recommend that we amend this uh just a tiny bit and add a word to it. Under um number three, the policy statement in bold. It says Dexter Consolidated School District is a cell phone free zone. And I'd like to add the word student cell phone free zone to that just to clarify just for a point of clarification. Okay. And I have made the changes and we will put the amended copy out
006before we approve at the next meeting. Thank you. Thank you. So that was the first reading on that one. So we'll move on to item B, approval of policy number 263, IKFB, graduation exercises. Um the graduation exercises is amended to include um no student who is enrolled or eligible for enrollment in a federally recognized Indian nation, tribe or pblo shall be prohibited from wearing tribal regalia or objects of cultural significance along with an attached to a cavern gown or from wearing tribally significant footwear or other items. Um, and there's a little bit more to that, but it allows these students the ability to um, wear these things that are fed federally recognized for the Indian Nation. Um, so I am recommending that we approve it tonight. I move that uh for the approval of policy
007advisory number 263 I KFB graduation exercises. Second. All in favor? I passes. I recommend that we approve uh policy advisory number 264 JK, student discipline. Um if you've looked at this policy, it also just includes student discipline for those of tribal um wear as well. I move we approve policy advisory number 264 JK student discipline. I second it. All in favor? I motion passes. I recommend we approve policy J4381. This is also just an amendment. Um the only change is um we have a superintendent from several superintendents back who is named as the title N coordinator and we would be updating that uh with my name as the title N coordinator. None of the policy would be changed other than uh just a change in who is title N coordinator. I move we approve policy
008change J4381 intercolastic sports. I second it. All in favor? I I motion. I recommend the approval of policy change uh A0032 non-discrimination on the basis of sex. Again, this policy is not changing anything other than the person who would be in charge of that, which changes from a previous superintendent uh to myself. Okay. I move for the approval of uh policy change A-0032, non-discrimination of the basis of sex. I'll second. All in favor? I I passes I recommend the approval of policy G2550, professional support staff sick leave. So on this um if you'll notice the only change made um is in red. This is from your previous packet. Yeah. And all the only changes is we went ahead and added nine month staff here at the in the middle. It was here but it listed
00912 and 10 months. So I would like to add nine month here so it's easy so everybody could read that piece of it just for easy reading. Easy reading. Um it does not change number of sick leave days granted to anyone. All it does is so that way if you look at this quickly you can point it up. Yes. I move we approve policy change G2550. I second. All in favor? I I I motion passes. I recommend the approval of policy G26000, professional support staff leave, emergency religious leave. Um this leave changes the number of days in which um all staff can take for personal leave from one day to four days. Um, so they they would actually use their sick days for that leave. Currently, they're allowed to use one of their sick days
010for personal leave. This would up that to four days personal leave. Um, that would not have to be sick. Um, this would also change our nine and 10-month employees who receive um personal leave. This leave they do take with um some pay taken out of their um check. And so that would move from 3 days to two days. based upon the number of school days that we'll actually be working. Um the only other change to this policy is the fact that we currently do say during the first two weeks of school or the last two weeks of school unless justified by the superintendent. That is already current in our policy. We would add that unless justified to the superintendent on on the day of inservice or immediately proceeding. So if you took the day before
011or the day after or the day of a professional development day, that would also come before the superintendent for approval. And so I think this really just comes into place when we look at those who abuse the policy. It's, you know, we understand that this is the one time that this is happening. There's a wedding on this day, those type of things. But it's whenever you've taken all your leave, exhausted this leave, and now you're at you're always taking off every Thursday or every Monday following a holiday. Um, and so that piece was already in there for the first two weeks and last two weeks. Um, but we just added it to the inservice immediately preceding or following a holiday. Yeah. I move we uh approve policy change G2600, professional support staff professional emergency religious
012leave. I'll second that. All in favor? I I I. Motion passes. I recommend the approval of policy G32000, professional support staff vacations and holidays. this only affects 12-mon staff. Um, and based upon the percentage of days that they currently take, um, we matched that best we could. And so this policy would now go from 12 days paid annual leave to 10 days paid annual leave based on the fact that we are going less number of days. So I move we approve policy change G32000 professional support staff vacations and volunteering. I'll second. All in favor? I I I. Motion passes. I'd recommend the approval of policy advisory number 206 and number 207 title 9 policy reversal to 2020 version. Um we were recommended to go back to the 2020 version. you guys had um in the
013fall and September the new version um and with the change in presidency and the federal government regulations, they are recommending that we go ahead and go back to the previous policy to ensure that we meet federal guidelines. Okay. I move we approve the policy advisory number 206 and 207 title 9 policy reversal to 2020 version. I'll second. All in favor? I I I motion passes. I recommend the approval of the Nimia part-time resolution. You guys have that in your packet today. Um, this allows anyone under 20 hours to also still receive um, insurance with Dexter Consolidated Schools. I move we approve u part-time resolution. I second. All in favor? I I motion passes. I recommend the renewal of the milk contract with Sarah Farms. You have a letter that will be our renewal letter for
014Sarah Farms. Um, Miss McGomery believes that she's kind of done some testing with kids. Not that they know it, but that Sarah Farms has the better milk in which more students seem to drink milk whenever that is offered. So, she recommends that we go ahead and continue with Sarah Farms. possible. I move uh for the renewal of milk contract with Sarah Farms. I'll second that. All in favor? I I motion passes. Okay. Item five, future meetings and events. Just do four. Oh. Oh, shoot. Okay. Sorry. Item four, finance and facilities. Um, I recommend the approval of budget adjustments and transfers. You guys have the stack of budget adjustments and transfers here. Um, if there's any questions, Jeie is here to answer questions. Now this is going to be Genie. This will be the last. This
015was what closes out the year. Correct. Clean up. You see the amount was on zero. Yes. Because of the transfer out. I see that in the same function the the M indicates positive maintenance adjustment. The T is a transfer. So maintenance suggests the main function trans and and that's strictly board approval because it's a week for approval of the transfer between functions. We send that on the P. Do you have any questions? I think a question that I have had from several or even just people in in the public in general, it seems like we have a lot of bars. If we compare that to other schools, we really are kind of in the middle. There's some that have more than us and some that have less than us. It's not that we are on
016the high side or low side of that. Um as I looked at other um schools as well just because I was interested to kind of see um I knew that was a concern in general. We kind of seem to be average in that. Do we make those boards or like does the state assign us to divide it like that? We manage our budget. So um so one reason in my opinion we've had more in the professional development category because changed the function the professional development where it makes sense that it goes with the teachers in the 1000 function now it's in the 2000 function. So, um, that takes me to get used to it. Yeah. Before it was kind of easy, see for Loretta to, you know, title two pays for so much PD. Um,
017get confusing, but so that PD, you know, maybe we're paying for the professional development days that's classified as salary and the 10,00. But if they're going to a training, that's PD and the 20,000 function even though it's both training. Mhm. So, um that's what I added to the Okay. So, on this first one, Jen, just to kind of explain this, the ID DEA entitlement transfer budget for EA sub. So, we had this money left in that and we were able to pay the substitute we had in that EA position out of that. So, we are moving what we would have paid out of operational as a subplace. Now we can actually use that money out of idea because we had it left over at the end of the the budget, right? But within that idea
018budget, it's coming out of function 2400 which is where we have our office staff. Um because we're we have a vacancy savings there. We're having to move it into the 1000 function which is instruction. So therefore that's why it has to be a transfer. And I don't know if I can ask this at this time like I still a little confused of the benefits that long-term subs have and IAS are because I know they're different. So a long-term sub is actually not contracted with us. They're a dayto-day person. So if tomorrow, hey, we no longer need your services in this position, we can easily do that. an IIA um receives all the same benefits as anyone else at the school. Um in fact, retirement, um health insurance, all of that we still pay for them.
019As well as the fact that they're an employed person and they receive tenure after one full contract. When they sign their second contract, they are tenured. Um giving them some advantage to receive a continual contract every single year. A substitute is not that way. You know, tomorrow we hire a teacher in that position. We no longer need you as a long-term sub. Um the get no benefits. Correct. An IIA's position, the benefit to that is if tomorrow we say, "Hey, we need to move you." We are stuck with a contract to provide them a a job. So if we hired IAS as teachers, what we're really saying is even if I hire a certified teacher tomorrow, I still have to provide you a job. So for the most part, long-term subs are the way to
020go in your teacher positions. Um because you're hoping to hire a fully certified teacher in the long run, but we cannot hire IAS as teachers. You should not, according to legal counsel, because you're giving them a contract as an IIA, but not providing them the ability to be an IIA. You're telling them they're going to be a teacher when the contract actually says IA. Yes. Does that help? Yes. Thank you. So on this first one, I think this might be the best after Jeannie said that um we had a secretar's position here at central office for special education. That position was not filled um in the fall. So we had funding that we had said we were going to budget for that position. It was in central office budget. I don't know what number it
021is. Genie would know this. 2400. But that position we never filled because we decided that it was not warranted for a full-time position. We didn't need it. However, we have other IAS in the district that we utilized for special education purposes, but they were paid out of operational funds. We had to do a bar to move that funding from 2400 which is central office staff to the other number which is 1,00 which is instructional staff and that's what this bar means. Can I just add something? Yeah. original with the idea budget last year at this time. Our plan was to we had EA's already being paid out of um when budget numbers came in last year, they were much less um we keep getting cut in those federal funds and our insurance and it keeps
022going up. So that was the intention all along was to pay those out of there. However, we didn't think we'd be able to. But now that we had a position that was not filized. So for next year that's our intention again is paying for those EAS out of IDEA not operational because once they go to operational we cannot put them back in federal. However the award letter has not come out for idea yet. So we are um we do not know what our budget will be. We've heard that it should be similar, but that's when we may have to make some adjustments again for some of those positions. I hope does that help with bars? So on that, I got a question. So So how do we get the initial projection at the beginning of
023the school year? Do we kind of go by percentage percentage according to the previous year or is it just normally we would have already received that this spring um when our directors are applying for filling out the occupation for the program. Um this year just with the federal level there's a lot of unknowns. So the state held off on on giving us anything told us just plan on the same amount you got this year. Yeah. Yeah. And cuz the only reason I asked is because uh I remember since I mean earlier in the year I noticed the food services was awfully low and then I see where it finally got adjusted. So that's the only reason I'm like you know now food service is a little different. It's not an award letter. um the money
024we generate by the number of students we feed is what how we pay is what generates the funding for that um based on the school lunch programs reimbursement rate. Mhm. So another, you know, reason that we we want our kids to eat here. Um if they go on a trip, we want them to take a sack lunch from the cafeteria. Gotcha. Because that is generated by the re, you know, the revenue generates and it's never enough to pay for Yes. our Yeah. Okay. So we do pay for some of that staff out of operational. Anybody else have questions? Miss Miles. No. Thank you. Item five, future meeting. Yes. I I move we approve the budget adjustments and transfers as presented. I'll second. Okay. All in favor? I motion passes. You know why you're saying by
025future meetings any event we have regular board meeting. Um I would like to move that to July 21st as I will be out um the Monday before at a training. So as long as we can have a forum I would like for the regular scheduled board meeting to be posted back one week. I can be here. Okay. Okay. Yeah, it sounds good with me. I'm good. We got have three then. Okay. Item six, adjourn it. I move we adjourn. I second. Okay, we have a second. And all in favor? I I motion passes. We adjourn at 6:35. 635. Thank you guys for coming tonight.