001Okay, finance committee meeting. We wanted to go over a couple different things. Uh the first thing that we're going to go over are two ways that you can look at information um from the internet. So, New Mexico dash, if you just type it into the search, the first thing that comes comes up in regards to dash maybe. Let's try again. I should not I just skip this one. Let's go to New Mexico Vistas first. So on New Mexico Vistas, you can view by school or you can view by district. This is going to provide us with all the state um information based upon Dexter school. So you would scroll down. We're going to look at the district. So this is from 23 24 school year. We had 805 uh total enrollment three schools. I need
002to move over here. Yes. 20. Okay. And we can look at math proficiency, reading proficiency, our science proficiency. These are districts wide. This includes K through 12th grade. Um and then you can actually um look in that information. Um this is proficient. So this means meeting grade level standards based upon the tests that they take for that grade. You can also see growth and the percentile growth um in regards to our math growth is higher than our reading growth currently. Um and based upon that, our graduation rate is also up 0.9%. The other part of this that you can look at that I think is important for even the public to know and I just wanted you guys to be aware of this um you can see like per pupil expenditures um how much it
003costs per student to educate them here at Dexter. You can look at it um statewide for any school. You can see stuff on school climate. How many of our students take the alter alternate assessment? Our teacher qualifications. So, how many of them are experienced, inexperienced, how many of them came out of a different field? And the always the Dexter um is in like the peach color. And if you look at just New Mexico, um it'll be in the um teal color. So this information I think is just important for you guys to understand. It will be updated soon. Um typically like September, October, they update it from the previous school year, but at least it gives you an idea of where we're currently studying. Um in regards to this is math proficiency. we can look
004at this by all students, male, female um any subgroup of students um as well. So this is something that I think even all the people um in our community need to be aware of informationwise and just understand this piece of evidence question. That's pretty good. Let's see. I didn't know that. Yes. So that way you let's see if connect code dash will come up. So let's go dash on the public website. Let's see very slow. So on the New Mexico dash, this is where you can see the 90-day plans for each school. As of right now, um as we head into a new school year, um these will become updated by the first middle of August. So that way you can see what each individual school's plan is for the 90 days um before Christmas
005break. essentially numbers that are we should have in case of emergency. So, one of these will be at each of our schools in um the office so that way we have that information should we need it um to use it. So, it talks about what kind of training people have had. Um, and this this also helps us because we've we've been working on this at the end of this school year. We're now noticing like, hey, we don't have enough people trained in this. We need next year for um to get more training on certain areas as well. And this just got pushed up on the 6th, correct? So, we actually had to create this. Okay. Um, and that's why it says the sixth on there is the fact that we had to go in and
006add all of this information. We are currently still awaiting u peed approval and we need um we had to provide you guys with a copy of it to look through and look at and then to sign the asurances at the end um that you guys had part of this is were able to look through it. I think these are questions that you can ask those kids. Yeah. Like it's Yeah. potential suicide. And some of these like this page in particular, we will take those out and laminate them for every teacher. So that way they'll have that information. Um what to do in regards to um threats of any kind, numbers to call for CYC um or other information for crisis. I know there was a lot of changes of where we would go and take
007the kids in case of a natural disaster like a tornado or um okay so there's two there's two things and we've learned from this plan through PED um you need an evacuation site which evacuation site typically just means you're you're leaving your building so based upon that information um we have the access to other buildings such as if we have something here, we can evacuate to elementary school, elementary school, and it's all in this plan as well. Um, and we can locate to here. Um, and we have the football field sales as well. So, that's evacuation. When we look at uh reunification site, which is different, that means we need to leave here and we need to get families and their students reunified in some way. Our first reunification site is the Presbyterian Church. Our
008second one I'm currently um trying to get approval for if we had to go out of town. Um the Hagermanerman uh read like what is it called? Community center. So that way we have something local that we have access to put students inside a building if it is weather related or whatnot. and the parking lot at the Presbyterian church is easy enough for us to get in and out of with buses or families. Um, our plan is to do a drill, a reunification drill in the fall. So that way parents have that access to know, hey, what is this going to look like if I were we would bust kids over there and then we can have reunification from there just so we have practice and even our teachers will have that information. So, so
009it can no longer be state fairs, right? So, it is not and the the biggest issue is the fact that we need somewhere where we can actually get into um quickly and the fact that you have to still be able to get into that place. So, if it was during the day, the state programs isn't always open. If we don't um get approval for Higgerman Community Center, I'll be looking at trying to get one of our other valley schools to just swap unification sites with us. So like we could be a unification site for them and we they could be one for us. So we could use their gym which I think also will work well. So, who's flying the drone for all the pictures? Google Maps. Google Maps. Is that what it was? Because
010you never know when you'll have fallen aircraft for sure, including higher ones that you might need to options for. We do have to update this every three years with the state. So between the three years, we are to keep updates every single year as we get new staff and things change, but the state um we have to turn it into them um every year or every three years. I don't think like say for example there's a tornado hitting right here that's going to hit here but so we can't stay here in dra in any of our schools right because we don't have no building to shelter would we be able to move to That's the headline. Yeah. And so that's the that's the whole reason to have two u reunification sites. The first one being
011somewhere that maybe we just need to leave this vicinity and then the second one to be able to get out of. And I think with this right this is a plan. This is great. But in reality, there's still some sort of variable in any plan that based upon information, we may have to make a choice um at that time due to the circumstances that are happening. However, at least all our people should be on the same page of what should happen in a typical if if everything is somewhat normal or at least so your the lockdown procedure uh are we having any of those or people aren't having any of those? So, we're actually having active shooter um as one of our back to school training. Okay. which comes with the lockdown drill. Um accord
012according to statute we have to have them and so we have at the end of the school year filled the requirement for the year. Um the requirement is you have to have one for the first four weeks of school. So that includes fire drills, evacuation drill and uh shelter in place. And then you have to have four the rest of the school year as well. So eight total drills. So yes, we will. And as we went through this plan with PD, um there's some information that um we weren't aware of. So every time we have a drill, we are um supposed to invite local um law enforcement or local uh fire department depending on the drill. And so we will do that as well in the future. That's part of this plan. And then like
013the last 15 pages are asurances. So anything from this is our plan to how are we communicating with each of the how are we communicating with the planet? Yeah. Say for example um there's a threat and we're having to evacuate or so we currently have put a letter on the on the website. We plan to on the website have um a lot of information based on that. We will not u put this plan on the website. However, um but we have to send a letter home every single school year. Um which we have become aware of and so we will be sending that note home at the beginning of the school year. As well as um I think it's important just through the school year just to say, "Hey, we we had a drill. This
014is what it looked like." Um your kids going to come home and talk about this. Damn, this still looks like a lot of work and for three separate schools. Oh, we got it done. Yeah, good job. is a threatened or something is that we need to call up to him. Well, this first and whoever local, right? Well, and then they're going to put it out to others. So, this assurance just says we are going to communicate with these people this plan. They will have a copy of it. we will um invite them in, look at it, go through it, and that way we're proactive in regards to what that looks like. Yeah. That we'll share this with them so that way they're not in the dark. [Music] So I really just need if you will
015sign the last this is the only page that we have to print name and it doesn't have to be president just name you'll just sign and date that we have okay and then next um CI actually called today I didn't even have to call talk to them about school board um position so here's a um graph that they presented to us on in regards to terms and the election for this November. So just in case I mean, at least thoughts anyways on what to do. Yes, this is the positions that are open. And then the 2025 election, uh, Louise, Nancy, and yourself will be up for reelection come fall. At the July meetings, we will have um what do they call the information we just got from them? In July, we're going to have a
016um finance update from RBC RBC. But then uh and then they'll have a resolution resolution for the election. That's what I was looking for. So be prepared July meeting we'll talk more about this but they had sent this piece and we had talked about that um this weekend and so I thought this was important for you guys to have um [Music] as the budget approval signature So, here's the one. Hopefully, I will be able to answer all the questions of actually Genie is here to answer all the questions for finance. So, got to get this sheet out that she gave you. They go together. It's in your packet. Sorry. Like this. This This one is just how I kind of start giving you guys my absences because I can print it off on the computer
017of where I'm going and just and that way you guys have a heads up and I have an easy way to should probably be right with the right there. Okay, so we talked about the budget in general. This small sheet gives you each fund. J's gonna she's gonna have to chime in here. And then I this long one that I gave you breaks it down into each function. Okay. So that way we would like to go through this and have some dialogue about these. So, if you have questions, now's your time to ask questions. So, I did this with Jeie today. Um, so the general operations hopefully we've talked about that that's like the big pot of money that we get um based upon the 85 to 89% that we get is your object, right?
018Go ahead. Okay. The Go ahead. Based on that, all of these, 1100 funds on this page belong to this fund. Oh, function. Sorry, I'm gonna get wrong. Genie, you're gonna have to give us fund, 1100 fund. Here are the functions that fit under that. instruction, supportive services, general, central office. All of those 11 hund 11,000s there are 11 see you got it. All of the 11,000s. This is when we do bars if we move between. Okay. Is there any questions on the 11,000? So, yeah. Go ahead. Go. You're good. I was thinking about this earlier, Molly, but we also will prevent bars within the function. They're called maintenance bars. It's just cleaning up lines. Um, okay. So, you see those, too. I didn't think about that, Wally. Okay. Well, that's okay. I have a question.
019So, right here, you're saying that this this one is all of these, right? How it's divided. Yes. And we're getting this invoice. Okay. That a good way to Okay. So, does the remaining remaining reflect does that encumbrance or no is it included in what's remaining? Yeah. The encumbrance is accounted for. Okay. So the remaining doesn't include the encumbrance like we need to still spend not necessarily we're not spend because you can roll this over to the next school year right. So but but that encumbrance is so our budget balance includes what's been spent year to date plus what's been encumbered. Okay. Yeah. So that person that's kind of just spoken for. So you're subtracting it already. It's Yeah. Yeah. Okay. So the budget balance is supposed to be that's the total of all of these
020accounts. That's the balance of that or no? No. That's what we have left in the account out of your 11,000. That's the budget we have left. Yeah. Okay. So what do you mean? Yeah. Your fun. Okay. You'll hear us refer to that 11,000 as operational sometimes geo general operations and then so based upon that we can roll over general operations. Okay. And that's what actually what I was referring to. So that's what uh it's like is it 85 89% of of the budget is so almost all of our budget is yes operational. Um I have to look at my pie chart from Yeah. Yeah. But because you know the rest the staff service is a very small piece. Yeah. But operational and then they our dayto-day operational is going to come your salaries your utilities
021because I had her travel. Okay. I see. Yes. So, Wanita asked why is when she looked at the um bottoms the 11,000 in total, why is there a difference? And that's because I had Junior run this June 9th and this other was ran May 31st. Okay. Oh, not that we we could have definitely ran them the same, but we didn't think about it. Wouldn't we think about it? So, right now that funding for all of this, we only have this as the B. Correct. Right. And will they have to have everything cleaned up and balanced by June 30th? June 30th. And and that so like in operational that 6.4% is not I want I hate to use the word accurate but accurate because you've got to you know um just like at home we think
022our electric bill is going to be this much. Yeah. But then it ends up being less. We we overestimate on our we call them open POS. Um say within operational Chris Ferguson has an open PO to fuller supplies supplies. We we very seldom use everything we put on there because we want to overestimate to keep us from going the wrong way. Yeah. Okay. So I think that fund kind of is like that's the big one where the majority but the information on these others is kind of where um I learned a lot today. So pupil pupil transportation um this is our transportation funds um in regards to bus like not activity bus but our day-to-day busing services. um this fund does not roll over. So, I thought that information is like what we don't spend
023in that regard. Um we lose. But here's another reason we may need a bar. We have open POS as we use on maintenance on these buses. And so when we at the end of the school year when we go to close those and if something is more or less than what we thought, we may need to roll some operational funds to the transportation. And that's why we do a bar. Okay. Yep. Because this transportation fund is a separate kind of we we really won't we won't roll see like you should have done it. We won't roll operational budget into transportation. But say say we have a big, you know, and right now that's showing a hefty balance, but for example, I have an open field to Robert's trust for $4,000 that it's looks like we're
024not going to use, you know, so there are things like that. So many times, a lot of times in transportation, we do end up short and we subsidize. What we do is transfer an expenditure. So maybe we