In Person Meeting of the Instruction & Support Services Committee Wednesday, March 26

001live good evening uh it's uh 5:35 on March 26 this is a meeting of the instruction and uh Support Services committee uh my name is Rob tror present we have Albert shahan Gales and online I see Mr Woodson you're here yes sir okay Mr Andre Woodson is here with us too the committee is present and accounted for and I also see Mr Medina Willie Medina is here from the board and is there any other member of the board present no okay uh Sam alert yes good evening guys thank you anybody else joining us uh on the agenda tonight uh first item on the agenda is the approval of the minutes dated March 6 2025 can I have a motion to approve the minutes don't move Mr benan move by Mr benan seconded by myself all

002in favor I I Mr Woodson do you have a vote I motion made second didn't has item two is a discussion in fossil approval to the full board Bo of the high Horizon magnet schools out of state field trip to Washington DC J June 3rd through 6 me okay you can take that seat right at the end of sit down you don't have to stand up it's a fun event it's a fun trip they say the fun trip it's not something that we're um unfamiliar with do you did you get the field trip packet I so the transition and directors I'm hoping that everybody got what they needed as far as the complete deal trip packet so I'm Francine Carbone I'm the principal from high Horizons Mr is our social studies teacher who facilitates this

003trip and is a lead cherone um however he was unable to attend this evening our trip is scheduled from June 3rd through June 6th we tried to do it a little bit later this year because we were uncertain of the testing schedule so we wanted to stay away from that it's our ninth trip to DC since our first trip in 2005 uh we alternate trips every other year in the Middle School will go to either Philly or to DC so this year is DC because last year was Philly it gives students um opportunity to do two separate things uh during their middle school time and high Horizons it's a 4-day trip uh three nights there are four students in a hotel room a security guard is on duty all evening and coordinates with the lead

004cherone uh there's T place on the door jams to make sure that students don't exit the doors to Safety in security and lifetime are um concering when students are out of my uh vision and sight during the school day the student chaero ratio is 4 to one um they visit a ton of different places in DC they go to the US capital Arlington National Cemetery the africanamerican Museum of History and culture the Holocaust Museum Fort McHenry and a lot of the Smithsonian museums which are the ones they can organize each year uh they tour The Monuments at dusk which is really fun if anybody hasn't done that I suggest it they dress up and go to a dinner theater and their final night they stop at the Golden Corral on the way home we tried

005to schedule it so that it ended on the Friday because the teachers that do go are blown out when they get back so they didn't want to have to come to work the next day so the trip ends on a Friday um all meals except for the first lunch are included in the cost of the trip and no student is ever left alone in addition to the field trip packet that's required for the district we have a a separate packet that we give out to families that gives us specific information about children if there's any I know it sounds silly but bedtime routines or medications or things that would be necessary to know if they're away from home and we're feeling a little homesick or had anxiety so for another person Mr Woodson any questions

006nope not here Mr Medina none here thank you for your report and have a great time look forward to seeing pictures and a report about uh everything they learn sounds how many kids do you normally get it depends but right now I think we're up to um n uh 86 I think it is yeah everything is about the protocol and the policy about you know everything parents Ur safety everything you say and everything absolutely and they the most best the best insurance that I give them is that if there's a problem I am on a train going there to bring them back then so they they know that if I am not there with them I will come and get them whether it's for a good reason or not I have a question you know

007maybe I'm going to ask question for the other ones just because this is coming because it's happened everybody know what's going about immigration yeah right I I'm worry about and I ask you this question why you going to do something and they see you guys in the hotel and come show up imation show up I show up because really happen another school another number SE they show up and stuff I'm just curious what is your plan is something like that that's a great question I mean obviously we have to communicate with the families right away keep everybody informed keep me informed that obviously that the superintendent and the cabinet know what's going on um and do our best to inter feat intervene we do have R CS that we've given to some of our students

008so the students keep the r CS with them if they feel as though they're in Jeopardy of being spoken to or questions um and I we've also talked to the kids if anybody approaches you that you don't know obviously don't answer any questions and again until until that's close by awesome thank you appreciate that thank you for everything you amazing we very proud to thank you question any other questions I'll take motion to approve okay I'll make the motion to approve to the full board the high Horizon magnet school trip outou ofate field trip to Washington DC June 3rd through 6 2025 second me I second all in favor I I Mr Woodson I motion made seconded and passed okay thank very much see you Monday next would be hi thank you for having USBC

009will yes I told stand behind my name is Alicia Ranson I'm a science teacher at Discovery madet uh we have been attending now it's called Outdoor Classroom formerly known as nature classroom been attending this experience for over 15 years of Discovery my 10 year attending it's a multi-day educational trip focused on science teamwork nature and just personal growth it combines Environmental Education adventure and group activities we are attending May it's proved we are attending May 14th to the 16th to the Lakeside canvas which is new for us this year which is super exciting it's in Lakeside Connecticut we transport has confirmed our reservation to take us staring back the trip cost $331 per student fundraising that we have done throughout the year wethy cost to $260 per student which is fantastic uh girls and boys

010are in separate cabins two cabins for the girls two cabins for the boys 14 beds in a cabin seven bunks in a room each cabin has private bathing showering and bathroom facilities adult baths will have a private room within the cabin so they immediate supervision is right there two female teachers are attending and F male fathers of boys that are attending the trip will be going all meals included uh safety measures are in place including trained staff and emergency procedures that's included in the safety comp into the board full-time on-site medic that handles all administration of care medications paperwork um the emergency plan um we also have a separate family packet that goes home that Francine said for her trip we do that as well that has all their medications when they take them if

011the kids can even have ipren Tylenol anything like that it's PR signed all the medic medications are individually bagged named on them and they're given immediately to the medic we have those medications during the day when the kids are in field Group with us during hikes so the medication is always with them they do medication in the morning before breakfast and then right before bed with the onraed medic so that's not it we yeah any questions just this has been something we've done like um what romantic said for 15 years and she's let PR 10 so um I'm happy to just coign it and see how awesome it is obviously it's a my first year of Discovery but this is something that's been historically a really successful event so we're really excited to see it

012happen I would ask you the same question asora about immigration you guys yeah I mean following what she said as well and I'll get more instructions from Mr Ramos um we are on a private we're on private property so it's not the H tell that they're not coming in so we're in private cabins uh but I will see to Chang yeah they feel more comfortable having that yeah I love that idea other question you can no ask me Mr um about healthy issue health issue sometimes this hotel you have to be careful you have to be sh and you everything's clean sanitized especially bed because one kid or parent you know get infection okay something I don't want that so just I'm going to be sure you guys yeah and what's great about the outdoor

013program rooms are down to just a plastic mattress in an empty room and we bring our own benefits so it's very clean we bring our own toiletries and it's done by a private cing staff so yeah definitely we can bring Wes we have students um have Wes I like that Ahad of time so that's something we can definitely make sure it's happening in case you any you know es of something you can will provide you to be sure you're going be sa Mr Woodson no I'm good thanks Mr Medina no once again uh looking forward to seeing pictures and hearing the details of uh their experience and everything I just have uh Bes I stepped out of my office for a second um how many how many total students are heading to this 35 students

014seven adults 35 thank you very much have a great J thanks questions so hearing no other questions uh I move that we approve the full board and approved and move to the full board the approval of the inter District magnet Discovery magnet schools overnight field trip to Nature's Classroom in Washington Connecticut on May 14th through 16 2025 okay all in favor say I I so just a point of clarification it's called outoor I heard you say that at the outset but I noticed we had it as Nature's Classroom oh yeah it they just changed the name this year so Nature's Classroom is now called Outdoor Classroom as about a month ago um late side yeah it's not in Washington Connecticut no yeah okay um I will take that as a friendly Amendment and I would

015change my motion going to redo my motion uh uh Mr Woodson Mr Ben benan you will accept my withdrawal of that motion yeah Mr Woodson you accept my withdrawal of that motion yes sir thank you um and I'm going to change that motion uh make a friendly amendment to that motion to change it to say let me see what's it called now Outdoor Classroom in Lakeside Connecticut and I will resubmit a motion to approve and move to the full board field trip of the interdistrict discovery magnet schools overnight field trip to the Outdoor Classroom in Lakeside Connecticut on May 14th through 16 2025 [Music] by Mr benan all in favor I I I so most thank you very much one more all right so um bringing forth the um Discovery Magnet School DC trip um

016that's going to be taking place May 14th through the 16th of this year this is probably our e8th trip to DC um and this time it's going to be Jesse eighth graders um we're going to be leading Wednesday morning early morning and we'll be going straight into our tours Holocaust Museum African-American Museum um we'll do the monument tours um going to Arlington Cemetery hopefully getting into the capital building and hopefully being approved for the White House tour under the events on if they're available and we'll be going to Mount Vernon so it's going to be a pretty packed trip it's going to be a great experience for our students and we have 16 students to four chaperon so it's four to one um we'll be staying at a hotel outside of Washington DC it's the

017Courtyard by Maria um we do have security at night we're using the silver Mills company and they have security at night two chaperon with two night monitors um they do the takes at the doors I'm ensure that um we you know our security is maintained that students are not outside of their rooms I get reports every morning we'll have breakfast there all of our meals will be covered except for our I think it's our breakfast when we stop a d wear that's the only thing it's not covered but our meals have be covered so we get back home Friday evening we'll probably be here by 9:30 at 10 pm that night um I'm excited for the trip and our students are excited and it's going to be a great experience um as far as our

018um Health um plan or health plan we normally just see all the information we have a separate in addition to our district packet we do have a separate um packet that we keep tabs of all the students um the medication how much of their dosage and ensure that parents do turn in medication right before we leave and so we do a bag check for medication keep it together with ourselves with our backpacks um to ensure the students are well taken care of and students that do have like a medical serious medical condition we are very well over we do have a couple of parents that are going to be with the onet tri um I am certified not certified but we have been training with the EpiPen and we get that training every year so

019um we're very well vered with um how to administer the epen and how to you know make sure that we uh alert any Medics or any of our health staff if there are any emergencies we will definitely be keep t with our Administration um there's any communication keep our parents SES and that the immigration questions coming so you know I think one one good thing about the ratio that we have on this trip is that you know there will be some really intense adult supervision right um it's almost uh two to one students to adult um so just that in of itself I think is going to help in terms of any negative interactions that might come up with um trying to approach our students or or adults that they don't know having a conversation

020with them um you know I can definitely have a meeting with all the shron ahead of it just to kind of go over uh you know what our response will be if if anybody approaches with that type of um conversation um but you know we want to make sure that our students are prepared our adults are prepared but I think the close ratio of students with B is going to make a big difference um in avoiding any issues along those lines I think um even having lards for our students um just to make sure they're identified and even with the red C I think that would be great just to make sure they know they're part of the group um they would not be separated other question was it other question in the hotel need

021the W that the shm no that was extra that's another question they talking about you sure the room is clean you know you know because they look everything look nice but when you start moving we don't want Cas nobody get and to respond to that um what we normally have to do is as the Le we have to actually inspect the rooms prior to students checking in so before we disembark we actually have to go through each room know where what floors they're going to be placed and they try to um Place Us in rooms right near each other so either on the the boys floor and the other sh B on the girls floor whichever one um and that's how we do it and we do bring like a care package if you will

022like with whes um we used to bring masks hand sanitizers uh anything that would keep the cleanness on the bus because we spend you know a lot of time on the bus with our tourist and of course we spend some time walking as well so absolutely thank you Mr Woodson any questions no I'm good thank you Mr Medina yes thank you once again I look forward to hearing and seeing pictures and reports of the of the field trip um but for you one question uh Steve D is the one is doing the transportation are what what Transportation are they providing only two from or within the trip they'll be transporting you to different locations they transport us to different location so they stay with us throughout the trip so the only time that they would

023take a break is like when we actually go to the hotel okay thank you look forward to hearing more later bye any other questions hearing done let me just make sure we have it right don't have to no I think we have everything okay this is an overnight field trip to Washington DC May 14th through 16th so I have a motion to approve and send to the full board the interdistrict magnet schools overnight field trip to Washington DC May 14 through 16 2025 seconded by move by Mr benan I'll second that um all in favor I Mr Woodson May seconded and pass thank you so much used from the h scene actually the glaring seene dve I no got the sunset bye bye everyone good night okay so next on the agenda we have item

024five a discussion and possible approval to the full Board of Library refresh to purchase subscribe to online roures where you a b both you have been working on these um refresh projects for for for the you you didn't spear our head this go through at three major purchases for this one this one for this round and there'll be a few more that'll be coming FR of this committee so this something like the first of many rounds to come right okay so please go yeah um so my name is Lis V I'm librarian at Park City magnet and here with me Teresa Welch who is with is I it go ahead you know um and so we have been uh teamed from the very beginning when um we first were awarded this Federal grant um the

025monies for these purchases have already been allocated um it is a Federal grant so there's no additional monies that have to be pulled from anywhere in regards to like budgeting right now what I have um is this is phase two of the library refresh which is getting additional resources um electronic resources uh for the schools for special need students ensuring that we have um Equitable access to digital resources so that our students can access these from home on their personal devices or their school devices and of course when they're in the building on on their District devices um so the first one um that I have is for bookalicious and this uh these purchases we've broken down um the total is $170,000 and so we we have it set up so that the breakdown per

026school um is Central High School bassic High School uh Hardy Fairchild wheeler um aquaculture uh bridgew Military Academy The bridgew Learning Center and resal and bridport residential Center um so the um the monies for um for all of these resources will be allocated and we looking at like the student enrollment um and that's how the money is going to be parsed out so that's the first one bookalicious for 170,000 and M just to just to clarify the These funds have to be used for this purpose for the grant yes this is a Federal grant that initially um um Do U Melissa Jenkins um had um worked to get this grant for us and so it's specifically only for the uh School libraries this piece is also geared towards gauging student interest as well so a

027big piece of this grant is making sure that we're getting books that kids actually want to read it so that's the first yes you want to go with that ask questions on each one or do you want oh you do okay so there's that one I thought I thought you wanted to look up there I kept looking up there and I thought there wasn't but you have a whole Library refresh uh PowerPoint right there one for britanica and one for the New York Times you there is yeah okay well I just have oh yeah it's britanica you want not yet so we're at bookalicious I'll send him the New York Times presentation which is a pdfc um you you said the last one was for something and I don't see it on here the um

028residential Center so that's the the residential Center on Sonic that is the incarcerated youth so they also have high school students there and we want to make sure that as part of special populations they're included in receiving resource so be receiving both I guess okay that's where I was confused looking for so there's but I don't see it on here right well we that would be added on to here the the the 170 does not going to change um but that will be actually and these are these are hard these are hard copies these are books in yes follow yes so there's there's nothing online here just just all hard copy right the online one is separate yeah okay than you so then this you can put up britanica so branica is uh inedia branica

029these again is this is a digital resource that our students will be able to access through our mights portal um the their collection is very diverse um there's a bit there about the uh uh company history um relevate articles this is our breakdown and like it's a goto resource for um classrooms um our library refresh but of course it's not just for the school library students well it's not just for them to access within our school libraries but throughout the district right using our mybps portal um and then what is britanica school um it's a digital library as you can see um there are over 137 fact check articles there have access to biographies um they have access to the images and videos and the um learning management system integration which is like super important

030because then that's the facilitate our students um accessing those Services there's additional information there regards to the levels of britanica uh so we have Elementary there's middle and high school and this will supplement what we already have at this point so at this point right now we have resources for our younger students we have PebbleGo and BrainPOP so they've been um having that for two years now which covers K to six now all of a sudden we're going to be able to cover the entirety of the district all um and so here's just an example of like student experience um no matter their level um know we may have a student who is um in elementary or Middle School reading at the high school level vice versa in high school reading in in Middle School

031level or Elementary they'll be able to move across the platform to access the resources to make it easier for them um there's uh the online tools to make it easy for the students to maneuver through they can navigate easil easily oh yes they can navigate easily these um articles uh are able they are able to translate them um our resources are available in several languages so that helps our multi- uh language Learners um accessibility tools so we have there the translation feature the reading levels which the user can change um we have citations one of the things I know myself in at library I'm always reminding our students to site their sources and teaching them how to find the citation feature within the digital resources that we already have in place that they're using um

032so that's definitely there um that's part of their their tools there they also have this uh uh dyslexia font that the uh students will be able to choose if that's what they need um and just really the purpose of this is to increase our information literacy skills um something that we see in the news on a daily basis a much needed tool for students in library and then in the content areas as well so here um in regards to like integrating with curriculum the lesson plans that are there the resources that are available um the students are able to uh log in uh we have a teams and class links so that facilitates access for students and our staff um there are additional educational uh educator additional educator supports that are um available um it's

033part of the package that we intend to subscribe to see so we also have as part of our uh Library refresh we wanted to make sure that we included professional development for our staff districtwide um and so this um this package also includes uh five and five and a half hours of training per year there's live sessions with the branica professional there's a a learning coordin so for example the beginning of the school year when we have staff coming in the few days before our students begin whomever is arranging that PD can check in with our uh vendor for branica and several of our other resources and scheduled professional de development districtwide not just for the Librarians but for everyone um who would like to to be able to use these resources and learn how

034to you know integrate them and what they're doing in their classrooms that's pretty much it for britanica the um what we have for britanica the cost for that that subscription is um and including the uh professional development is 175,000 750 and this is a multi-year contract for five years any questions yes I have a question when you talk about how you Bal yeah B and I see the 17 170 $170,000 but you said you need to add some another thing so it's going to be you say it's going to be the same price right much can call that one so we'll just have we'll need to consult with um book alicious and the library refresh team to see how we're going to shift that a little bit um in regards to adding the um residential

035Center so the population there is approximately 33 students at the moment and not all of them are 9 through 12 um the population presently incles grades 5 to 12 so this particular portion of the grade is been school so we'll come up with them but part of that is also Consulting with the state to make sure that we're abiding by their guidelines as well so Miss Howard Works in conjunction with State as it relates to them taking student interest survey websites that are [Music] allowed from the gr something different it's only from the grand the I just want to clarify that because I know people that were you know's going on they G say oh why they think B fsor fols am know and um I don't want to think you been losing the money

036when support you know hire people but I'm for the record that money is for the gr I don't want because I know question the federally funded Library refresh Grant none of this money is coming from brdw public schools all right it would be a matter be somewhat crud about this but I don't mean if taking 100 books from me to the four schools at the top for 200 book be diverting re reshuffling the allocation here to allow B Bally one classroom's worth of books to be allocated to that location that's what you're doing repeat yeah okay uh Mr Woodson any questions on either of these balous or in Britannica no not at this time Mr Medina no thank you uh oh miss Casmir welcome to the show um you have any questions about the bookalicious

037or the branica presentation know just a comment that um um the school librarians that I talk to the schools that do have Librarians they post sign bookalicious that's all great and I I only comment that I watch this and I think if you're old enough you remember the days when door to-door salesman sold vacuum cleaners or encyclopedias um and I remember when I got my first desktop the first thing I was amazed at was going through the computer version of an encyclopedia and being amazed because you had videos and things and you could really spend hours going through it and looking and now I see this and it's even more amazing um which you can do so it's very exciting to see the kids have access to all this stuff so great so the next

038one is New York Times just saw the athletic and realized it maybe I could have access to the but oh what happened um right so the next one that we have up the additional um resource is uh the New York Times uh part of our library refresh um is that we are to have um digital access to newspapers um so still working on others but right now we are presenting for the New York TS our students um students ages 13 and up will have access to this resource the subscription total is $2,989 60 and again this is for fiveyear uh subscription access um some of the things things that uh students will have access to of course it's like on the F of news um the subscription there's uh certain games in our in the

039packet that you all were provided or or the information here it shows um a lot of the different additional things that we our students will have access to um and so let's see this users will have unlimited access to New York Times um and it's um our students will have access to through this to this through our Student Portal um so that will be aligned with like it they'll go on to using their uh student user ID number logging in and they'll be able to access the New York Times through their student portal is a research tool as you can see on that last one the time machine the idea of going back through the New York Times so as a history tool so it's again something that can be used outside of Library by

040content Area Teachers to find um you know really primary sources you may out have access to and our students have on and offsite access so again they'll be able to access this resource from home either on their uh personal device or their school device the one being that they would need their student ID their um which you email to access that and that's pretty much it so that total is again is for our users we be ages 13 and up and then total of that is $2,989 60 for 5 years yes so says for this you know this like that about New York time or whatever they they're not going to be access for something else because we you say New York you know they I was thinking you know they're not going to search

041another thing they're going to be searching exactly they're going to let just the newspaper the articles in the newspaper um that's it the analy yeah part well that right sorry well I was just going to say that um our my BPS um that Student Portal or the STA portal right that's the the management system so with as long as it's contained within there that's the resource that the students can access and so unless they're I mean of course everybody has access to whatever else they have access to but in regards to this this is specifically the New York Times newspaper but the New York Times is one of the world newspapers right and so there's have access to whatever the New York Times was covering right it's whatever they're covering in the world it's not

042going to always be pretty things you know [Music] new uh Mr Woodson any questions no I'm all set thank you Mr Medina no thank you m Casmir um yeah I think the the New York Times is a good resource because it um you know especially those students that are good readers and and it has very dense reading in it um um but I I kind of thinking about the same thing that Mr Traer just said about um you know other articles but you know it is what it is they either have all access or nothing at all so uh that's it thank you as I mean the rule in my head that's been in my head since I was younger much younger uh is most newspapers are written to a four straight reading Lev and

043they're not written in complicated writing there will be some parts that are hard to read They're dense they're long articles they're not meant to be short synopses of stories they're meant to be have some in-depth writing on certain stories but the reading should not be overly complicated it's just going to cover as we just discussed Miss Casmir you point out too that that some of the topics will be topics that would be difficult to digest point of view of it's not always Pleasant news but it's world news it's not it's not about a shooting on the you know in Cru boort it's about you know things going on in the world oh hearing no other questions um um I I'll take make a motion to approve and move to the full board uh Library refresh

044approval to the full board uh Library refresh the purchase subscrib to online resources move by Mr benan seconded by myself all in favor say I I I Mr Winson I motion made seconded and passed than before you leave yes because the technology went so far that kids don't they don't want to go to the library and I remember I remember all of us John Library everything was Library not because technology for want to I thank you because you never give you would like to I really appreciate that you try hard one this thing to me more Fus more important thank you for that and I I can tell you for myself in working with students like our special needs students um technology has helped in um them in the bit in regards to being able

045to read and L having like that exposure to literature and Literacy for example like um my students uh who use I and who are not able to spell um a word they have difficulty so we were looking up poetry and po poems so I wrote it on the um on the Promethean board so they can copy for those that could but those that still can't even recognize the letters then I taught them how to touch the microphone on their iPad and then I had them say poetry so they're saying poetry and it came up and I'm like there's a book about poems so teaching them that feature then now on their own I have one who loves cars so he said Miss I want I want to book costs I said okay so press press

046the microphone costs didn't work listen to me cars cars and a car came up it's like so it's like using that technology he was able to find the book that he wanted we had a little speech therapy going on they're like how to pronounce right so all these different uh features so I'm very much I love my book paper and handbooks and print um but technology and and our integration and like our dists hustle and making sure that our students have devices really really is making a great impact on our students you know our special needs students and maybe even those of us who are might be a little lazy just want to hit the button and let it read to us that's okay we're still reading and we're still exposed to good books so

047I appreciate your words thank you you're welcome thank youate that thank you thank you thank next item on the agenda is a report on the discussion on the isoss of students in light of the code of conduct and um I guess I would report and you know so chime in here a very constructive discussion I'll be it I was a dead late because I had it in a long time but Mr anes and and Mr Resto and members of the administration men on time um and began the uh but about what we had uh began at last meeting which is the disproportionate number of suspensions of special ed students whether it's in school or out of school um and why that was occurring and we discussed actions that we steps we can take now and

048steps that we should take at the beginning of the school year to try and reduce that number so do you want to report on what those steps are that we want to take yes and and thank you very much I completely agree I think we did have a great um conversation and you know having Dr B who still our job in updating our code of conduct having um our chief of speci Michelle helping us um in terms of understanding the um the special regulations um behind suspensions and exposion and I think that's where this started uh but then opportunity to dive in and just kind of talk through it also gave us some some ideas suggest some the things that we can do now that was very good conversation and I'll give it to show

049you guys want to explain a little bit on that absolutely I agree it was a very productive meeting um we began by discussing the student handbook and the code of conduct and talking about even though special education is listed there highlighting in one area um all of the comments and uh suggestions that are there in the handbook so that it's easy and accessible for parents who uh and Gardens of students with special education needs uh we also talked about adding uh housing insecurity as a consideration in determination of ISS and OSS especially when we have osss of the consideration because it may leave our students with housing insecurities without a place to be uh so that is something that we talk about not being violated currently and will be adding uh we we also discussed

050about paren Guardian education um and being able to provide assistance on special education suspensions as well as the appeal process that is in place in the district uh with that said the there is a letter that goes out when there's a suspension and we discuss adding either something on the back of that letter or one pager that then explains the suspension process along with providing the parent and guardian with um in multiple languages how they could address what is occurring so that they fully understand it and also that um our parents receive their procedural safeguards the the parents rights uh of a student of a child with disabilities ensuring that they understand those because it talks about the discipline process u in that document as as well that all the works this I think it's

051St that BR here I'm just kind of talk it out even the samples of what the looks like you know how to make sure that what are the multiple languages can talk through that what would be almost language the distri that we can translate to but I been starting the conversation here and expend fund there and also making sure that that information is easily accessible on the website as well as we to so it's M time paring um in another bucket that we talked about is professional development we're saying what can we do now what can we do in the future um and working with our administrators on the protocols and procedures and their toolbox and strategies to work with our students um not just at the beginning of the year but in the middle

052of the year and also at the end of the year um we also talked a little bit about you know reviewing expectations and working with all of our students in the school right after a winter break right after dur an April break as we know that we all need reminders sometimes we waiter out of our normal element as we come back into school with our um our students uh we also talk about re-entry meetings from ISS and OSS and um meetings that can be bringing the people together whether it student to student mediation or if we need to talk with the teacher we talked about you know making sure that the teachers know the students are coming back um so that when the student does come back my SS or osss we're prepared um and

053we are all understanding what the infraction was and how we're going to be in the classroom and that there's also an understanding of the teacher receiving the student of what has occurred um and adding that also to um the logs that we have um when we know that what the tier one interventions have been what the tier two interventions have been and then uh that a conversation was held with that student uh before uh the ISS or LSS would actually put into place and in ter our administrators understand with through the professional fulan that four students with disabilities that when they are in ISS that they can be receiv student is suspended that they are to receive their services and to address some options that we can um provide for the services to be provided

054because if if not then that will be reported through the state and it's better to provide those Services when a student is um given ISS or OSS rather than having to come back with corrective action plan with the state knowing that you know we shouldn't continue um to make the same mistake of not providing the services so inur that we address that with the administrators so that they know day one when we suain a student that student with a disability is to receive their ctif and in addition to that we talked about um making sure that we know the students in ISS are also being seen by our final Health uh staff so a school counselor or a social worker stops into the room to talk with the student as well throughout the day as

055well as their teachers stopping and to see them whether that's be a special education teacher or a regular teacher um and in addition I'd like to add in one things to T on what they're saying for our J land teachers we also we attemp based on it this year the beginning of the year but I think we're going to reinforce it again this year discussing what are those tier one interventions that we can do in the regular classroom for a child a child escalator before we escalate a child what those what can you do in the classroom to keep everything um contained and before the child gets sent to an administrator question question um I know where we have the does that sound right sound right I'm okay with that you know I miss the

056rest of his lesson he's watching the the thing because he has surgery today that's why he can account but the day we have a meeting everything was very clear you know so we been sing as I said in that meeting we don't want I one the P understand was the policy protocol right get so I know I very clear so we understand now so how will we um convey this to our administrators for this year I believe we talked about in uh we did slightly touch base on it our March uh administrative council meeting and we discussed that we would um discuss on in a little bit more detail in our upcoming admin counsil we also discuss the opportunities for book studies to address the um disproportionality yeah the disproportionality between our African-American students and

057and I was going to get to that but so trying to to implement some of these changes this spring while recognizing that we want to sort of think about how we Implement more systemic change in the fall is really do on to see what works see we can do this spring to to reduce these numbers with the spec students and then think about what's going to be systemically applied in the in the fall to have better year next year as we're well into the year at this point one of the things that since our last committee meeting I shared the presentation that Dr Zaki U shared that during our last meeting with the district uh supervisors the specialized instruction and highlighted the campuses that they are specifically assigned to that we need to have some

058of those Deep dive conversations with administrators like who are these students because that's one of the things um we're working on um indicator four which is state forance plan OS an expulsion and that's from think 2122 knowing that new data is coming out in July and wanting to get ahead of that identifying who are these students you know they're they're reporting special education students that were assigned ISS who are those students and already tracking did they receive their services so kind of bringing that conversation to the white with the whole team so with even supervisors as they are going out to campuses that they are addressing with with administratives work now our account for a absolutely there's analytic work that needs to be done there you're also reminding our principles the same thing that when

059students you know the special meets are in ISS and ESS that they have a plan in place whether it's logging and making sure that they are documenting the service hours that are being provided to the students and and also just looking at you know what one of the things that um the document of when a student is it's assigned discipline that's outside the state that we're sharing that Withers because they're fares and like you know discuss is looking at tied interventions you know our first intervention does not have to be ISS so you know let's look at other options especially for our students with disabilities that we know have an emotional disturbance or behavior challenges or behavior intervention plan look at all of that before we choose the ISS or OSS thank you that Sparks

060thats my train of thought so yes thank you um so one of the things we also discussed about is where did the infraction occur and that does it have to be in ISS for the whole day if it's something that happened in the cafeteria or Happ in the hallway or the art classroom is that something that we are you know in ISS for our lunch right or for our art class but we are still attending our general education general education class throughout the day because that's not where the infraction happened and then helping the the student taking that real true teaching moment of why is it this um that I'm that we're choosing as our learning moment as our consequence as some of us call it right and and having that student understand you know

061this is a art class and this is where the the repair needs to be done that doesn't impact your math B so you're you can go to math B if it in math bus we about that so um really it down relationships and being able to have those conversations with students and then being able to repair that too which ties into the historic practices um that we all understand is part of what we do relationships there are several layers here several several layers and I think you the conversation has been Ono you know our our administrators have been working hard in in terms of engaging with supports here to try and figure out and they are pretty good with calling when there an issue just talking it through right he's telling us you know this

062is what we're thinking of doing you know what you think and I think that that comes and you know we're all all the time even as an executive cabinet team right so I think these are I'm conversation about thing just Str things our practice and that's we get better at it the what I was just looking for and I thought I left it but I found it is in this data is this number of suspensions number of individuals I think it's total number of suspension Su and you just triggered that thought with your comment and and I said analyzing the data um as you go around those schools and have those discussions that you were just talking about is it an individual being suspended multiple times or multiple individuals being suspended and obviously that's an

063important point to figure out is as you have the more specific discussions in the specific locations what's the problem obviously it's of a few individuals being suspended a lot or a lot of individuals being suspended those are two different problems um and that is my really smooth segue over to the other discussion um the African-American disproportion uh suspension which is why is that occurring um and we need to figure that out too and that's what the factors that we need to look at too is it individuals or is it class problem and I think that's and I think that is definitely going to be something that you know we're going to continue to explore you know well that would be one of the first things I'd want to know is is it you know is

064it a is it that would be one of the first things I'd want us to look at so for the next meeting can we take a look at that data to see is it you know across the board or is it because we have small groups kids that are being suspended a lot um and if that's the case then obviously we have a problem with not dealing with those kids properly but if it's uh you know across the board we're suspending those kids more often then we have a problem with ourselves that we need to fix so we either have to fix how we're dealing with a small group of kids we have to fix ourselves how we're dealing with a group of kids um one of those two things will that any any other

065thoughts on how we should look at this what the data says because it it comes back to training and either way it goes you're you're talking about uh a little bit of implicit bias there and if we're talking about how we're dealing with you know a group of students or V are when you're looking at vation and your your black and ground students uh addressing that Pro what are our biases that you know may be within us that we have to address or even if it is just addressing Behavior as a whole what do we have in place in in providing our administrators and teachers with Dr P said it with a toolbox of other options for interventions versus this ISS and Os so it goes back to what do we do about it professional

066development Rel continue social emotional learning to to create environments and spaces where for understand the Michelle gring the data it's going to direct the life where theirs um profession V I also think you asked how else can you look at it I think looking at grade level is important too the grade levels um to see what it looks like at each grade level where the suspensions are fating the most and I also would like to look at it J the month what months are we seeing higher spikes is there one month over another um and look at that over time well yeah I I think that's I think that that's true but the data you presented to us last time showed us a fairly clear um ninth grade yes yes um and that was not

067surprising and in eth and 10th on the either side of ninth grade again that's my question was trying to isolate is why are we looking at the African-American population being isolated and within that the African-American mans um and so that's that's really what we want to isolate is why you know are they being suspended at a higher or disproportioned rate of um so I I agree with you about looking at all that data that way to see if that tells us anything but um and then have you know because it goes to your point earlier about vacations and coming back from vacations that time of year where we're seeing that inide creating a problem or a situation where we should be more prepared for those situations and I have a problem practice as well right

068many of our mind principles look at this the through the teacher lens as well and teachers that need more support in dealing with student behi here so so SST we should also look at systems what schools and what systems are in place or uh you know because you will look at campuses and one campus is better than the other and it's understanding is they know why is that happening and what is what campus doing talking about going back to relationship is you know what kind of relationship do teachers and admins have with the students and so and I specifically with ninth grade in uh because we don't have a Minal home right some of those kids have been in those schools for a very long time and have relationships and now are going to a

069new school so it can be even bigger transation so exp transision so how do we focus on building those relationships quickly with the N grade and specifically to your point our African male population in ninth grade so that we don't have that because if we catch them in nth grade we know over time that they are more likely to graduate and that is important yeah except for right now they're the big they're the they're the big dogs in at the end of that's right great then they go to then they go to high school and they little fish is the big pond the little fish why are they getting into to sh Point most of them are in those you know small class sizes where they don't have to walk you know transition within during

070the day it's not that much from going from one class to the next and there are so many different distractions so to speak for them to get into trouble and you know there's yeah absolutely that's something that we've started um talking about uh even at our attendance task force what can we do for 93 have can we start even building those relationships now early with school counselors and things like that before they get to those yeah I I I think I yeah absolutely just can't disagree I'm with you I'm looking at the numbers in There's Scary High obviously we need to look at the O the overlap as to which are special ed and which aren't but just the numbers in general are high and need to we need to focus on the and what's

071causing and it appears that U have our work cut out for us next meeting we'll bring here Mr Woodson do you have any questions or comments on this one either the sted or the African-American mail uh yes I do um I'm just know I I'm I was just you know listening to the whole conversation and I'm I was just hoping that there's like some type of mechanism that's that's you know that's there to observe the teachers and the and the and the principles too because I know you know sometimes there there's some principles that could you know you know may or or even even teachers you know that maybe short short uh you know just that's a little quick when it comes to discipline the CH the kids so you know hopefully if there's like

072a teacher that's recommending kids be suspended at a higher level or principle that's suspending kids at a higher level hopefully that we could you know there's ways for us to identify that that principal or teacher and then and and find out if there's problem within with with with with the with the the the person because I know you know a couple of years back you had a principal at U at bassic who had a high level of uh suspensions and and I see this year you're returning them back to bassic so I'm hoping that that you know that things when you know things get back to to when he gets back to to to the school that things don't return back to a a high rate of suspension like they were at that time so

073just hopefully there's things that ways that we could monitor things like that so they don't get out of hand again thanks well I I think Mr Woodson that that's what we were just talking about he taking a a a deep dive into the actual data by school and looking at the number of kids that are spended suspended and see whether it's you know a few individuals getting suspended a lot or a lot of individuals being suspended by a few staff and if you if the data shows that it's a few staff then that shows where you have a a staff person who's being uh a little loose with the suspensions and not really following the discipline ideas so I think we we'll that yeah because that could identify a number of things not only you

074know not only is there could there be a problem with the the principal but it could be a problem with the with the with the kid know just this week there was a a 14y old kid shot on out east of Bridgeport know know you know so maybe you know maybe that that kid could have been doing something that maybe he didn't you know but you know who who knows why the kid was shot but it kind of it's always to me disturbing when somebody that age is involved in any type of gun activity or even if it happens against them I don't I don't know the whole story I don't but it's just disturbing to me so hopefully you know like I said we were able to monitor it all so we could identify

075things like that like if a kid is carrying a gun which we have you know come up against in the past so we could recognize and identify those kids so we could get it before it does happen again they get shot where they bring a gun to school thanks y Mr Medina no I have no questions at this moment thank you cir yes uh can you hear me Miss cmir yes can you hear me yes okay um maam I'm sorry can you hear me or no yes okay gotcha um so my question is for out of school suspension um one of the contracts that I have working with foster kids that get suspended uh out of school suspension one of the challenges that we have working with them is that um like the lack of

076of things for them to do because sometimes we're with these kids like the whole entire school day from the time school starts until the time School finishes and it's just you know our appreciation for teachers is we've always appreciated teachers but you really really get to appreciate teachers when um you know you're you're working with kids um in that manner so do you um is there usually a packet sent out um when the children are suspended out of school that you send home with them that they can work on or I'm just asking yes yes there should be a packet that goes home with the students that's correct okay all right yeah that's not happening that that would be good to know and you know and and and just to kind of go back to

077a little bit of what um you know um Mr wson we're sharing you know I just want to say like you know I think I think over time um I think certain expectations might have been different in different years right and I think certain approaches might have been different at some point in time as compared to now now we are looking at approaching things in a restorative manner we are looking at a heavy push on social emotional learning build relationships on addition professional development for for um our teachers and and our administrators so you know I think you know the way things might have been handled at one point um most likely look different as to how things are being handled down now our numbers are still telling us something that's why I think looking

078at those numbers over time will also be helpful to know to see what kind of Trends we're seeing we seeing we seeing increase is that specific places but you know but I trying to say that in all F I don't know um over time things might have changed so you know know at Le expectations now moving forward I believe or flavor in terms of how um Mr Mr Woodson I think it's safe to say that um there are the full spectrum of individuals as to how they think they should deal with students and then getting the individual staff people to understand what the system wants them to be um and as we've talked um and we all agree as you've seen the turnover in leadership over the years than they've seen the turnover in what

079people want uh and then you've got administrators and staff people who have seen that turnover and I'm going to look around the room and see the people who' have been in the system for a while um know that you know it's sort of like oh well things change um and so you should wait to see what stability is going to be uh but meanwhile you're dealing with kids so what we're looking at here is we got a report that showed us that special ed kids it was raised and we looked at special ed kids were being disproportionately suspended and so our first look was at that and in looking at the data we also uh noted that uh African-American men boys were being disproportionately suspended so we we we met between the last meeting and

080this meeting to talk about the special ed concern because that was the one that was raised and the data showed us it was true and we discussed ways to deal with that because they have IE um and so we discussed how we should be dealing with that and came up with some thoughts and ideas and that's what we started this discussion with but now we want to look more closely about the African-American boys and why are they being and so we want to take a closer look at the data to show where that's happening why is that happening uh and that's what the end of this discussion is about so at the next meeting next month we will look more closely at What the deeper dive into that information shows us and whether that is

081some individual uh administrators or teachers who are abusing uh or who are who are not following the the discipline plan that we're currently trying to use in the district or uh whether that it's uh a systemic problem that we need to address with regard to our plan not being used correctly so we just that's what we're trying to figure out yes and and I think it would be important in this process at least now not necessarily to to to to say you know like any particular teachers or administrators are are doing something necessarily wrong I think it's more of you know this is what's happening in your building how can we help you in changing this and Mak show that yeah one of the one of the things about you know we have a high

082proportion of new teachers and the hardest thing for their new teachers is classroom management and that's that's just the challenge for them and as you have pointed out Mr Woodson and and it's self-evident uh bridport has a high percentage of non uh of nonwhite teachers but that means we we also have a still have a really high percentage of white teachers and so them coming into a Bridgeport not understanding Bridgeport that's a really challenging uh um professional development for them and so controlling a group of kids is hard enough controlling a group of kids in an environment that you're not used to is even harder so all other things considered getting a teacher who grew up and understands Bridgeport is is a real advantage so anything we can do to attract and recruit teachers who

083understand the ways of the city is a plus for us so we're all in agreement on that uh and meanwhile if we can provide them supports and trainings and get them to become Bridgeport teachers the more people we can recruit to be teachers from Bridgeport the better off we are so we got to provide the teachers we got with the training and support they need so that they can be more confident in the classroom and better teachers okay uh that being said let's move to the last item of the agenda presentation and discussion of pack ppso year-to dat expenditure reports yes so just for clarification purposes what will be what chery will be sharing the actual breakdown for the pack andos terms of have to leave the board then you just to check to see

084if there any clarifying questions based on that amount I know that you know we're in in March so at just point a certain percentage of the money should be spent so um our executive directors will also be following up any schools where you know the majority of the money has not been spent um chery's presentation she's going to let us know how many schools have put together a plan and know schools you know have have put together that plan and then question just give sumary of the spending whatever you have there um so we have had 98% of the action plans turned in at this point in the year um action plans must be turned in or in order for monies to be processed through the P10s um into the title money um at this

085point in the elementary schools um and the paperwork that you've been Ed we have six schools that are 89% or more that have spent their budget we have seven schools that are between 50 and 75% and seven schools that are between 49 and um 25 you were expecting what's on the paper yes I am um we do have 10 schools that are between 25 and 49% and we have six schools that are 24 or less so those 24 or less uh we have been working the executive directors also the community leadon has been calling the pth presidents themselves to invite them in for meetings um and we've been talking to the principles about the spending um at the high school level we have two schools that have spent 70% uh one at 48 one at

08622 one at 10 and then two that are at zero at this point um one of those two schools did not have their um action plan in and they do now and so that money is being processed so we have one outstanding high school without an action plan at this point only um but that said we did one-on-one training this year uh for all of the pack presidents they were invited in to get a meet online or in person with the community liaison uh they could bring their vice president and their other elected officials that they so desired they were uh just we went through the process of how to plan their year out how to um budget and also how to put in the p t um and so at this point we are

087in communication with all of the schools about making sure their funds are in and encumbered they have to be encumbered not spent but encumbered um in the next two weeks it's about a week and a half a week and a half by April 2nd or 4th fourth I the conversation with we said that all Mone can be in because it was one of those years where everything started late so we wanted to uh you know um get a little more extension for our building thead so April 20 new extension this year the extension Neer oh Neer Nester gives the exception well it was used to be Marlene Marlene gave used to so I'm just trying to get some some some some so there's the there's the P money when the pack money has to be

088spent and then there's just sort of like our school level um so I think for the pack funding um I think we we're we're pretty much um to you know how reg expenditures has to make his rep at a very specific time so he just gave us I believe an additional week in terms of when money have to be spent well that would be two and a half weeks right two weeks an additional two weeks so okay I'm I'm only asking this is new to me so you know Albert this had to him but this is new to me um you know I was active in the back but not this sound of it um like them but um the this is federal I thought these were like Federal guy when theyed well the city

089has um deadlines when they have to get their purchase ERS in to stand the funds and those are determined inhouse okay so these are the inh housee deadlines and that was April 9th and we asked them because of the the timing in the state approving like the some of our grants was a delay and getting the Approval Pro process and so we requested that they consider extending the internal deadline to give our principales time to spend the funds and and he said he would give us to April 21st okay and then that was only one time a one time yeah no I understand he hasn't changed so that just gave us extens okay so we have a few more weeks to and then we are in the process uh we've had planning me for the

090P convention um if the date is not finalized yet I'm waiting for that contract to come through so that we know yes that we have um the date settled um but the path presidents have been meeting and discussing the convention and uh the topics that they would like covered uh at that convention um and we'll be having flyers and things like that as soon as we have that F we oh the department of student services and the P president it's so the pack presidents it is their convention so they are the ones that from the Department of Services myself and the Le is okay and how many P presidents been attending on our last meeting we had six presidents even though all were invited and our next meeting is Thursday and who are this I

091mean doesn't that give you I mean that gives me pause you got six out of and even if it's six this week seven you know it's still less than 25% of the schools beinged with constant calling and with emailing um we running other workshops too and and we are seeing that um participation well but we keep all in and and holding meetings and knock being on borders sending reminder emails and followup even if anyone has said oh I'm not able to do it now we've contacted the principal immediately and let them know that the the president vice president said whoever it is and telling them that they have to hold another election the person has Ste down or said I think even just at to see if that can um help bring in more parents

092to the different activities um again trying to figure out what are the other ways back with Community organizations W from building leaders that help increase the number of and that you know the schools themselves are rning events as well and they do have parents coming I've attended some of those P events um where they are very attended the pack presidents have passed out um uh Flyers to their their their parents and they've also asked what they would be interested in in um to plan future events those have ranged from um through King Day events to parent events to um movie nights um you've seen um a lot of uh I'm to with Santa very Christmas but yes um Hispanic Heritage Month we just had we saw events we saw Black History Month events as well

093kind of thing well let me let me just round out the data and then let me open up the discussion because I I don't mean to I was just trying to complete the data of who you report looking at this table you gave us um you said some of these schools some of these some of this data has changed so which schools you said on the elementary you got some up so the this is the most recent and this comes from the Grants Department so this is as of 318 right what we do know is that we had one more um PMA uh did we have their plan and so that number should be going enough that is the only school that I can c that if we ask for another report that is probably

094going change so BMA is not at zero% anymore I do not believe so and I can't believe B is 0% because I've been to function since there this here and I think some of it might be the actual entry of information which you know that would be a followup conversation with I'm looking at I'm looking at classical studies here and there's just no way miss queen has spent 0% sometimes it is about um sign offs in the process because every there are certain people who have to make sign offs and um some sometimes the uh the person who has to sign off on it the parent's not available or has not signed off on contact here we're talking about a person at the beginning of the year who was offering to train other parent leaders

095in other schools on the process because she's done it so long I can't believe that she has spent 0% I believe she spent all of her money those had spend it there's a breakdown here so yes clearly like a disconnect with some of the places where it's a zero Z I know SCS that are spending where is not reflecting you so somewhere in the the process there's some clarification that's needed let's make sure everyone is inputting information incorrectly and no I spoke to um Tom cting Ham at bille there in the process of now they should be all done within the next couple of weeks I think uh the president was just a little be fine back in he those are the questions I have to ask question ask question first of all this is

096the something and you guys receive my email I'm doing this for almost 20 years I can close my eyes I can tell you everything how I doing about and I'm very surprised that you know guys said information that I that I'm surprised about that's um like you said basic high school they the two t this is going to be the third event some school I when they do a lot of event and they look like they zero they didn't use the money problem is is that if the secretary don't send the for and send it to um the um the grand it's going to look like they never use the money it's supposed to send them it's over school secretary the school secretary that performance before that it's a form they call P10 and I'm

097doing that for for many years something that the pack president or btso president had to do that order signing from the from the principal and the and the president because you have to understand I know this position they don't get paid but if you want to run as a president or or vice president you represent your school in your parents you have a job to do you know you cannot be do it so step down or let the other people do it that's what I call B10 that's mean the president they know how much money they using it why they order and how much money they got that's in the record for the school and for the for the for the president in in school but just okay they say something oh you have $77,000

098you don't use it he said no we use it have the beat and the principal and the president they signed that document that's the record um and I'm very surprised they don't do that you know that's a big one they I use it m was here I usually when my son was in work school for the first grade take and they always never fa because that's the record with that you know and just in case you need to call a gr the grand office don't give the information at least you have that documents in the office with the principal listen to you just say about the parent convention parent convention is not something you're going to be done in one month put it this way parent convention have to be done for parent from the

099school committee have to get a committee like I'm doing I have the experience that they twice when I was the president of Bing high school for two years in a row and it's a big huge job and I can show you videos and B is a big big year it's something you do at a conference you know we talking about all brid school and we talking about 300 parents they will come they fit you know we talking about people from the state people from the city parent leaders everyone come to that big event and this is going to be the the 50 years that really they going to do it we don't do it from 2019 convention and I asked so many times how much money we got left and nobody need tell me how

100much money I'm asked so many questions and you guys know about the budget you know some school little difficult situation some principle that using the money where supposed to be use of the money they submit um items of food we not let know the pack presid of President that's why the reason they have to use the form BD B10 to sign it to be sure you go prove it without the proof of the pack president or ptso president they cannot submit they not can send that point but you know what they do it they send it and I don't know why the grand office I sent it sometime they order stuff when the money is for educate our parents we show you yeah you can also your mandatory I always say you need to buy

101food some they oh I have to buy for work you have to understand parents they come after work late they have to go home you know what is the problem you can do a meal you know think whatever you want to order you know you have you know that's the money for that's part of the money but um some principal they complain because they call me that every know that that uh we don't need to order food yes you can you can order food you I always say this in Mr CH know this P pres P president is the one in charge for the money in the tit one not the principal not the teachers not any staff of Boe they don't want make the decision don't think the P president years president they have

102to communicate what the principle is about because he's the supervisor building they know the date and they have to do the AR 100 and AR 200 that's mean custodian and security they need to hand that's the form that's the only thing the principal had to do of course the principal you know they will let him know the leader if they want to be there or not I would love to you know principal be there because they GL speak parents um what else there is so many things you know you really see the list and I I I I I'm in shocked because you know they have to understand that this they see this they see this they're not using the money now you say oh April 21st is going to be the the last day

103I'm very glad you know if they going to have time okay this is what happened they're not helping our parent leading we got new parent leaders I'm always offered to my parents leader to help but guess what I'm not here to take nobody job I'm not here to tell how to do the job I'm here to help be almost 20 years doing this I'm here to help and support all the back leaders to training you know so you can push your way and you the BR parents I'm not here to tell people how to do the job you know but I don't take trust me they're not going to H me trust me that's the way I am I don't want I want to step the way I am right now but really I'm here

104to support everyone to help all the parents Le it you know that that's always you got from the day one you was here I to help you know I told Miss Haron I'm here to help you and support you I already spoke to her in the beginning to work together what about this I don't have no zero communication there so how we going to keep forward to help all this leaders we need to help all this lead you know we need to this money right now and you know and and just to add know I think and I work with with u Dr fer um you know getting yourself and her together but miss Heron has been providing support to the pack she actually been there an individual um pack meetings with the individual School

105packs um and everything from you know meeting building admins on how to set up the appropriate elections um how to you know complete the form that I just mentioned for some of the newer the school that had newer pack Pack Leaders right so there's been a lot of oneon-one support that's been going to the building I think in three Rec years correct me if I'm wrong it was it was most like it was like a group presentation where most of actually will come together and presentation to the group I think this year we you know that approach was just different support dur in a group it was more individual soqu issue like that it could be resolved in a smaller group for that specific school and their specific needs so again that was the approach

106that we use this year but to your point yes I will work with that Vega I'm seeing how between at least um now and you know the end of the year I continue to build the collaboration now that'll last now and into next year in the future we can just strengthen that that collaberation because yes you're right you do have background the knowledge you've done it for several years you know soag my son was in first grade when I thought and you know who's Miss J M was one of the spors J M so miss m m she's in the district for almost 34 35 years I start work her with um but the web school was open the school that want to start look at how many he back so all my school my

107son when different School my last year was in theage so trust me that I do so many things they in the BL with my hand and I can cross my eyes I can tell you having come but um if you don't have communication how we going to help all these leaders you know I had time you what time I be there that's part of the reason you know to help all the lead you know each one of them but last time I send an email to all those leaders I have some of them they say they're going to meet with me and I meet for them some of them told me I don't know why they send me an email to not meet with you and I like that but that's all that every everything

108because you know I I I I inform him he's a superintend you know he will do whatever he have to do but um I don't like that because you know I'm not perfect but I'm trying to do the best in know to help because they need to send we need to help parents this is not B title who who's this this is about help parents and who care of parents they they can do so many things with the money we got school they have a lot of money you know that sometime I told other lead you can come you know you can take your school small and your other one is close to other one so put to school together who pack and they can do a nice Workshop you know they can work it

109you know they can work it together but we cannot be trying to um see who is SCH you know it's let's be a team to help them and say for the day one it's something my like Mr tror you know about the teachers the union he was the president he got the pass just he got theion Financial you know I got the passion for for years you know because we want to help we not to say nobody job it's you do we like to listen and help each other but it have to be on top and I like to work with you and everything to see more how to help you know and when you got me then just let me be there I will help them you know not P sometime they get scared

110sometimes they bu you know they try to see you know who can help me the personent can going be by vice president secretary or member lunch you know but some school they really spend a lot of money they really spend the money but I know it was some issue sometime some principle they say oh I'm not going to prove that because I have to approve it no the principle they don't need to approve nothing then I'm sorry but the principle is not to be approved you can search and and everything and nobody can challenge me then they can tell the principle listen I'm doing this meeting you know blah blah blah can you please Summit the AR 100 and ar200 and the secretary send the money whatever blah that's it but the principal tell the

111pack president no I'm not pro that and and again in all F I do think that some of it is just um probably from us just reminding um our our principles what the expectations are when it comes to the pack funding so I don't think that anyone is purposely saying you I'm not you know I'm not going be approving your money but I think just just reminding them that you know again just money is controlled by the packs you know when they come in they say they want blank you're obligated to you know I mean I mean I think it also depends on what they're trying to buy right if they're buying stuff that you know is not a great idea right then not something where as a princip you might push back and say

112yeah that's probably not the best use of f right but you know but the principle they can speak with the leaders leisten can we do a workshop for the parents and they talk because that why you know that's what they call the fion plan that's why they have an action plan for months % plan to do the you know the way to do plan I know sometime they say send action plan the the department send it back and say I'm not going to P that it's terrible and you guys know that so now the action plan they send they in the way supposed to be that's why they have a action plan to work with the staff in the school and the principal they can do a workshop for the parents everything is to help

113our parents you know you know and another thing that I'm going to ask you is um the vendors you have to be careful what how the leaders spending money with vendors you know you're not going to order stuff um that let give give a example why the reason you're going to buy some computers SCH they really have computers in in the in the the classro why you going to order stuff for staff or the school when that money is for your parents and we that is true I've seen and we have worked on that in that situation yeah you have to because the BR is not going to tell you no the brend will take the money you know especially now they put the price triple not double triple because I see it so people

114are using pack funds for computers yeah I was that one school they did it yeah but I didn't but it was most on school that I told the lead you can because they call me they can do it and I said no that might be an where princi I was saying no this is not the appropriate use exactly well I know some Pack Leaders they they're new they need help and that's why we here go help them they are they really know what to do and and they know what to do how to do the job but I don't like when they go to them and tell them this is the way I want you to do it because I'm not going to tell you Dr saki how much you do is this because I

115don't have the authority and not never do that to you you know because I know you can do the job how come they tell the Pack Leaders no this is the way you're going to do this is the way you going to spend the money no you don't tell the pack president how to do that's why they have a committee it's a committee president the Vice President secetary in members of large you know they plan what to do in the 10 months and then they sit down with the principal and principle this is why we had you know you know and have five you know staff to be included so because on that uh money stff they can get PA you know $37.90 37 night night we and and and and again I'm sorry back

116to that you know it's okay in all FAS I think in the majority of our schools right this is working well right there might be a couple of instances where we do have like some brandom things that come up where I think it's us just again going back in supporting those particular buildings and as we hear of like specific locations where certain things are happening I think you know we can go and Prov sport that particular Lo but I think overall and as a whole I think that it's working the way that it was intended to but you know there are some um particular places where we probably have to provide some additional support and I will definitely be charging now with collaborating ruc make sure that this does happen Okay and like I said

117you're 100% right you have the experience we've been doing this for decades at this point so we have to tap into and just kind of you know use that knowledge to help um to help yeah just I'm here to help and support all of you I'm not here to get a title nothing like that home is theend no I'm here to work with you I'm not perfect but I like to help all these leaders because we need to bring parents out and you know they can be what I don't want to push the parent now they're you know now they scared about going immigration they don't want to come out they don't want to speak but it's very sad but about the parent convention I I prefer you know you guys plan that you can

118plan now for next year so you can do a little more you know get because now in the last moment I'm telling you it's a lot to do it's a lot and we need to be sure we can have a committee you know parent and then they like you said they going to do what kind of workshops they're going to do and they they provided meemes of what they would like to do it's very similar actually to the ones that were in 2018 2019 I can show you I can show you all that so they can also it's very important that each school that the and everyone they have a title one book what's me Title One book this me it's a book what they did each month what kind of Workshop how to spend

119the money you had your B10 there you know who came the signation and everything because the state they can come and say can I see the title one book and then you're going to be looking in the computer looking paper the principal the the secretary I I not they need to have that binder each leader they from each scho so if they come or one of you can come let me see your title one book you have it there all mon is that help so if the people they can come let me see how you spend the money very important I'm telling you they they can they can use that and also the drifty pack elections that are not able to draft all the BS you know I can say this to you and who

120vote for that and they vote for that U they can review I know um it was one of yeah it was what one of the attorney we had if he check the track or the bylaws he check few and to approve it then we need to have the J back back why it's less job for all of you and for me to because they have a leader the Dy P represent all the 37 school that's the one coming board education I don't know you remember Dy P remember that remember remember getting out meeting I know come and represent and say something anything about us the board members what they do what they going to do the training everything so any situation happen each school any P president or any parent go Sly to the jur

121p i was part of the jur p i was the vice secretary bilingual correspondent so have you know few titles and for me he was the from the um special ucation okay you know so you know that's good that we have that's another thing that we have we work to work you know to that isn't the bylaws and it's more easy so having all this par go crazy looking for you because I know you're a gend that you have so much thing to do maybe you forgot to contact them and they know sometime they go wild they go they don't want to listen to me at least they want to have somebody the J pent they need to listen and they need to answer that person you can talk you know about that more easy

122for everyone that I have for now I don't know have question um Mr Woods you have any questions or comments no I'm all good Mr travor thank you okay uh Mr Medina unfortunately not at this time I'll be sending a few emails uh with some inquiries thank you Miss Casmir I just wanted to reiterate what um Mr benan said about um you know just to be sure that the P presidents are the ones that are in control of the money and in control of how to spend it um and I wanted to ask is there is there some type of central location where we can find out what when each school's pack meetings are or not so not at this point um we have talked about creating a district calendar where we have all that

123information um because there are so many different events at so many different times um so that is something that I believe Dr um Avery was working on and and talking about and I think that is something we hope to have for next year okay well since it's it's next year which is you know a long time from now is so can we ask the the principles to update the um the websites of the school and at least have the principes upload the dates or so whoever's in charge of you know uploading information for that school can we do that for now or yes yes do that and I think we can also ask for the Flyers of all the presentations to be sent to my office so that we have them so whatever Flyers they're

124sending out we can also share with you okay thank you we we us that every school had that webs yes on the website used to have the Pack minutes and the dates and the meeting minutes and so that used to be all the time we did it we just I think some of them might still be doing it we don't know because we haven't checked hold on hold on Miss B finish oh no no I just was saying that some schools might still be doing it because that was the expectation to just continue to put those uh you know meeting minutes and agendas but we haven't looked at it so that is something that we can definitely reach tell no I I I remember that the schools had their packed you know whatever the dates

125were there so we were asked toit the dates and the links were there and there was you know all that so we can definitely take a look at activities and for meetings for meetings reports minutes everything for meetings for meetings and then so what I was saying is also collecting the um the Flyers if you're having an event to send it to our schools our our emails so that we can then share it as well and with the Communications Department yeah I I would think that in so far as we have all these pictures going on the Facebook of different activities at schools that there should be pack pack meetings and I know some schools are featuring some events yeah and there schools that are so if you look at some of the schools also

126put their calendars monthly calendar and on the monthly calendar you will see the SGC and Pad meetings dates and and the event dates and then you had a separate within you know the drop down vus you would have your hack events for the year you will have pack dates for the school year and then had you have your meeting you were supposed to put the meeting minutes there because it was it needed to be public and and we are hoping to have action plans and work on action plans earlier um more like in June for school year to think about too if the president is continuing um just so that we know that they have something set in in in mind before August so that when we get back together in August they can review

127what they thought about and then be closer to having to B it's okay so because it's of the Alum and it's it's the there are two I'm Sorry Miss Casmir I don't know if you were done IP no I just wanted to mention that it's you know in a perfect world you know we all have all those things on the individual School sites but not every single School upate updates their website so I think the idea of of her sending the Flyers out as she receives them um you know is an excellent idea it's just a fix for now until we can get everybody updated that's all thank you yes and I I realize Miss Perez you're here now uh I I was going to ask you if you had any comments or questions I

128don't have any questions thank you okay um what I was going to say is that I what I'd like to do is continue this discussion at the next meeting with a report on sort of the health of those schools if you will in gen in quotes um because this gives us one aspect of the health of the school how are they doing on spending their money this discussion we just had we can between now and the next meeting do a survey of how many of them do have this information that Miss Casmir was asking about uh and so let's sort of you know I'm sort of just curious as to how many of them are having regular monthly meetings how many of March you know type of question and how many of them is is

129that visible and so let's let's try and take a look because let's assess the health of these packs functioning of these packs and I did really want to know and I know why Miss Haron isn't here tonight why isn't she here tonight um she not you know like the F the director was going to respond to the question okay because I was interested in what kind of training had we done specific more specifically with these pack presidents um and how many of them are participating and I get the point and you've been meeting we've been meeting you and Janette or Miss Heron with the pack president but how many of them are there and how many attended and how many schools are we are really participating in so I think I'd like to have more

130specific discussion at the next meeting about but by then it's after the 21st so that's going to you know we'll get a final report on the spending soono but that I'd like to know of the training is it's really we've had somebody on staff for an entire not eight eight months whatever the school year um how did we do what kind of training did we do what did we do to recruit you know how is how is that gone and not gone um you know I didn't quite understand your comment about big groups versus smaller Focus um but I I think that you know I I don't ever recall big groups versus small Focus I remember I scheduling a meeting at black a back meeting and there would be there was openings or vote elections

131it would be announced and you know but that would usually come at the open house or the welcome back meeting at the beginning of the year somebody would well I know was no it was before Bart it was at the open house at the beginning of the year as soon as we had the open house meeting which is always in September that would be part of the presentation would be uh about the pack and what's going on with the pack and that's when we would present it there would be a booth there for parents to stop by and talk more and that's how we'd start you know encouraging people to get involved with fact so I was just simply explaining U at least those m is standing up for training on the PS were already

132said training to be more in group training for various PS as opposed to this year where the training was individual p and the elections though you're correct with the principles sent it out and email they talked about men wom houses they held elections um and then any candidates who wanted to write the little bio they would do it you know we would display principles would just display it so people can coming in you know out of the building can read it so they have a you know informed decision what they want to do to make to put everything in the website for they can see who running and not that's the reason that didn't Bo the best the way you know they run and everything H can you yeah go ahead um the most we

133were talking about an announcement the principles they need to send announcement to you know VI email or test Mage something like that spok you know some parent they say oh I receiv announc me so many times but guess what let me let me tell you this you want to know what's going on in your child school and you don't want you know the information this is the way we if you don't want to so remove your number because sometime they complain and really know oh I re so much testment and guess what if you don't you don't send the information you're upset if we send it you're upset so so which one you going to take if you you know I'm I'm afraid to say I'm afraid to say it because I I would love

134to you know anyone tell me what's going on on some school you know I don't care if I receive it all three times that's the reason I give the number if you don't want if I don't want to I remote my number that one um but the announcement principal they need to send it and do not send it two weeks or three weeks before the event why because we got so many things to do we're not perer and sometime we are agenda we busy job working kids sport we go the let's give example the um the EV Friday tring to send it between Monday and Wednesday and you know like that you know so something you send it early people forget um as somebody who was an organizer for 25 years I'll tell you these

135days you can do both and if you can do both do both um the advanced notice is good for people to put it in their calendar that's always good um the reminder the day before is really important because people forget um so as an organizer back in the day when we had neither of these you called people a week or two in advance you tried to nail them down if they were coming you always had to the call the night before yes to say don't forget tomorrow's meeting and with the weak ones you even range to pick them up and bring them I agree with you but it's good with the website be yeah I agree the website be um updated I'm agree Miss C say about have a list so we you know if

136we get invited we would love to go to to support then you know to see the students see the parent you know say thank you to the staff you know stuff like that so it good to have the you know website because I know years you right 100% I did it but was on the website everything and this is the reason we need to have the DFT president the team because this is people that will check each School listen you don't want update your website what happen with your event what you minute you know tell me what's going on with your title one all the but you receive the email that I sent to about so you can see from there we I can help work and show you how everything go so help all

137these leaders I like I said I'm here to help you know all these parents and work together as a team I'm not here to tell you what you to do no take nobody job I'm very busy doing my job already and the what you said is correct you know we want to be in position so it's part of that assessment which ones has have returning officers right because your point is correct let's know at the end of the year where we have to have elections um because we should do something before the year ends ADV you know let people know that there'll be elections when they come back um and you know so of peak their interest in thinking about it and that'll also alert us as to where we need to jump in right

138away to make sure that they get those elections done and also where you're going to need to work with the incumbents coming back right away make sure they hit the ground run it one other thing very important in the by um whoever worked for the seating and whoever worked for the bitchen can be he the vine there but that we had to check you and that we were very clear about this year and made sure of that and we did it there were people we made sure principal had full understanding of that b what I don't know he's still there but when the sty was here he hadous contract that the principal one of his um um job is to be sure the pack is running well in the school I don't know if he

139added with the you I don't know you want to check that he supposed to we got minute for that okay so he never he L to us okay um here we have a meeting about this and he said he's going add in the contract for teachers that the pack they have to be part of the pack so evation to check everything the pack is running well the way supposed to be so because then um when the end of the year check he report together with teach but it's not a it doesn't specify yeah okay no that would be part of possibly part of their evaluation yes yeah not in the contract yeah I don't think there was a lie I think it's somewhere else it's it's in the evaluation the country okay yeah they wanted

140yeah contract yeah is there any other business time I said to 7:30 was the hour we H time go I said the time when not from we're after that time okay any other business once twice heing none I'll take a motion Jour some move seconded all in favor I I wson I'm politely waiting to see if you have a vote but I have a majority so I'll call call the meeting J