001Yeah. Good afternoon. We'll um we have a quorum today with Mr. Davalos, Miss Miles, and myself. Um and we will start with our finance work. All right, guys. So, last week we um went over last month like funding. So, this is going to be some of the same. So, I may just skip over some slides, you know, but um stop me if you have questions. Okay. And further on the agenda is action on our budget because our budget is due a week from today. As of about 30 minutes ago, we still don't have numbers. We do have a unit value in a year ago. We could, you know, calculate that, but they changed the voting formulas. So, we're waiting for PE for those numbers. Um, so what you know, in the past, YouTube will remember
002depending again on how close we are to um how early our budgets are due. When we have more time, you get the whole print out of actually what's uploaded, everything, you know, the lines. You're not going to have that because I haven't even been able to start that because the system is not ready to our budget yet. So but what you're going to get because we can calculate estimate big you know give us some leeway because of the new funding formula but um we you know we have an idea already so just to we'll get started um we went over this just in our 40-day I just want to go straight to the revenue big part of our revenue was our operational reserve it used to be called cash carryover we tried to use the
003new term to you because it is a reserve, you know, not really. Right. Right. Um, and again, back in the days when we were rated for our bonds with Moody's, you know, they expected, we had to have a policy that we would have at least a whatever cash reserved and I think in those days we set it at 12%. Uh, you know, like today, I think, you know, we have some empty staff positions. I think we're going to end up around 15, possibly more percent for next year. Um, we I'm going to jump into the funding formula. That's what it looks like. Now, you know, that that's a really good picture of it. It takes it to place each portion of it. So, we're going to look at a few things. Remember, everything depends on
004how many kids we have and and you'll hear the word MIM at your workshops, too. People talk about MIM. And we'll report that MIM on the 40, 80th, and 120th day. They're going to use the average of our 80th 120th for the subsequent year's budget. This chart just kind of shows you where our membership has been since pass. It's at 2015 and we are going down. This year we're short 42 44 kids. So that that hurts. Um, right here is it just kind of shows you last year 8120 which is what this year's budget is built on. We were at 787 there. This next year you saw our FY25 8120 average is at 744. And um you have little arrows just kind of comparing the number on the right either a loss or gain is
005comparison comparing more the cohorts like the kids moving up you know so comparing you know current year 11th grade numbers to you know where we are now. So that should in in our estimations using our funding formula that's almost a $300,000 hit to us which is never good but that's that's what we're here for or those kids and that's what generates the money. Our unit value we were given that last week it went up almost $250 $247 and you know that's always it's going to keep increasing. There were some years where it stayed flat. Those years when we had no payraises, we laid off staff. You know, we had some pretty bad years there for a while, but we are increasing each year. So, what the formula does, it takes those membership numbers and turns
006them into units for that unit value. So, these are some of the changes that passed in HB63. I mean, the governor just signed it last week. Within the for funding formula, there's going to be um a multiplier for our English learner. So, it's going to be a three-year average of students who are reclassified for ELS to fluent English. Lorena gave me numbers today. I think it's like 7.75 or something. Um that will go into the formula. That's one of the things we don't know how it's going to calculate. Our at risk index has always been in the formula, but it's changing how they determine that number this year. Before it was based on title one numbers, our ELS's and mobility. And so for the 26 budget, had it been calculated with those numbers, our at
007risk and then it's multiplied by a factor, but our at risk index is a 0.205. They're changing it for next year. Now it's based on average income. Um just a side note, there's even funding out there for low income. We don't get it, which it always kind of confuses me because you ask um cafeteria, our free and reduced rate is like 80%. And but when you look at these numbers and this is what the state sent us, you know, this is three years of above average income all the way down to extremely low. So Shelley helped me today. I took those the low the very low and extremely low. Um it comes to 70 well under 70%. But then the reason we have that free use rate of like 80, they multiply it by 1.6
008six I believe and whatever that factor is that does show how we get to that cafeteria free and reduced rates but based on this our you know our population the income is not enough that we receive extra funding for low income but that's going to go into the formula um giving us a 0.148 at risk. So using that number, it's a decrease for us. But the the bill says that we will be held harmless. And I listened to something very recently. That's what I understood, too. But then we heard that they're only funding up to a million dollars to hold districts harmless. So we're really confused. um they gave them 4 million to do that and then only allowed them to spend 1 million of that 4 million in some of the legislation. So we're
009waiting for some more information on we we don't know where we're going to fall. I mean to me whole harmless is whole harmless but I don't know. So that's why we can't do a good estimation of our of our SEG. The third um change in the funding formula is the cost differential in the basic program units which is how they're weighted. And this just shows you that compares that you know we're taking the old currently the waiting you can see it's highlighted in yellow grade 6 through 12 you know 1.045 and 1.25 which gener turns 744 kids into 901 units. But with the new um cost differential going up to 1.3 for sixth grade on up, it turns a 7944 membership into 934 units. So that does that gets us more funding other things in
010the unit value. Um, and I I'll talk quick here unless you have specific questions because I take over this and I know a couple of you have heard this for years and it doesn't change so I hate to bore you but you know our membership our TCI our teacher cost index every October we report how many level one two three teachers we have this year um we dropped quite a bit because we had we lost four level three teachers three retired one resigned And normally we don't replace them with level threes. So So this year we have that funding and you know we're going to be fine. They're going to cover but come next year we're going to count level one teachers not those level threes. So that's why it has gone down. Special ed
011units fine arts bilingual that national board certified. We don't have to be on there. Um, we did hear something last week about possibly nurses with an RN might be able to get that national board certified paycheck. Really, it doesn't help us. It increases our funding formula, but that money goes straight to that person. We we pay them. But, um, we don't know any details on that either, but maybe it's something we can benefit from or even our teachers. And I think that that's something um it's a giant process, but there is um some groups out there that'll help teachers go through the process. Um and it's about a $10,000 uh raise if you're national board certified. So that money just really comes to us as the school and then we pay it right to the
012teacher. we don't um so that's something I think as we push towards having some time for those things that would be important for our teachers to look into and it cost there's a cost to our teachers up front but there are scholarships reimbursement scholarships available too so it would really help them in the long run um school size adjustments are in play rural population out of schooltime activities is um a year ago we had we didn't have any kids we weren't reporting ing our kids, our homeschool, our charter school kids who live in our district who come here and play ball or an FFA or skills. And it's not a whole lot. It's like I think comes to a point 15. But hey, you know, it's like a thousand $2,000 that we might get. So,
013it's a good thing. And it also helps our district because we know which kids are here wearing that extra jersey, you know. um revenue that is just just to kind of show you you know I I know it's probably probably sometimes confuse you. I talk about operational funds which is a specific fund 11,000 but our operating funds is is what it takes to operate our school district which are our operational funds our transportation to get kids to school our money to buy textbooks and our cafeteria feed them even though that cafeteria is federal um program that's still part of our operating budget. you have to have those funds, right? Yes. And that that just kind of shows you how much, you know, most of it of course is that SEG. And that's a better picture
014because that shows you I mean just 99.6% is SEG. We get a little bit of forest reserve money because we have the fish hatchery. And I say a little bit, it's like $1,500. um we get some revenue coming in from activities when and that's just really an indist kind of process you know we pay a bus driver but then the skills USA program pays us for that so that shows revenue indirect costs sometime sometimes called administrative costs um some of our federal grants and our New Mexico prek grants a portion a percentage of those expenditures is paid to operational So with that indirect uh the New Mexico PreK, a good way to explain that in my brain is they use electricity, they use water in the school, we're able to take a small part of
015that grant and go to this indirect cost um to pay for the the building piece and it really I mean it's very small but those are the things that okay every little bit. So expenditures of course is the good thing when we're talking budget every year. So I quickly I'll try to you hear of chart of accounts or you hear us talk about funds and programs and and different things like that. So that's just a set of numbers that we use to identify every transaction we make function object. Um, we have an extra one in there, location, because we were doing location before they started requiring it, but then they added their own numbers. So, we we kind of have something extra in there that we have to filter out when we upload and report.
016But I'll just go over each one quickly. Our funds, I know we talked about this last month. It's just a good picture of the different types of funds that we have. I think the only pot of money I didn't show was our debt service funds, which is funds that our taxpayers are paying us through their property taxes when they agree to a bond. So, there wasn't a pot for that, but I wanted to be sure and include it. And that's the first part of our of our funding line. And these are just more examples of funds that we have. you know, our title one migrant cafeteria, Perkins, you know, um our CTE funding, things like that. Rural low-inccome schools, we're not getting that anymore, but um that's just a sample of a title one fund.
017Capital outlay, I know we talked about two, that's how we're building buildings and making repairs to buildings for the most part. Now, we also use operational for maintenance and repairs and paying our staff. So it but a lot of it if we do something big it's coming out of capital outlay funds and this year the port money holding awards um Friday the governor did sign the capital outlay money so we're going to get money for our our track our fieldhouse repairs um practice field irrigation systems. So, we're really happy about that. Now that we kind of got our shoes wet, next year we'll go a lot more prepared and maybe, you know, ask for something a little bigger. So, while we're talking about funds, this pie chart just kind of shows, you know, that big
018blue part is our operational fund, the 11,000 or GEO, general operations, you'll hear it called. debt service is big because again that's the money we're receiving to pay back our loans, our bonds. And then um local is our our activity funds, our fundraisers and our game receipts. And then of course the special federal and state funds. So we'll go back to them. So after the fund comes function object is in there, but I kind of I'm going to save it for later. But this slide just talks about our different functions. So, if we're spending operational money, we plug in that fund code 11,000 and then we choose our function, whether it's classroom 10,000 or maybe it's a nurse or a counselor, then it's a a 2,000 fund. Also, within that 2,00 function comes um general
019administration, which is superintendent's office and board, school administration, which is our school principles, secretaries, things like that. And then we have 25 and 26 and 27. 25 is support services like um finance office technology things that um it's not really assigned to a school. It's a central service and the same for maintenance and custodial 2700 function is our student transportation just um to and from. You're not going to see a lot of expenditures in our operational fund for student transportation. You'll see a little bit, but the majority of them are in our specific transportation fund, 13,000. We have food services, capped out, and debt service. So again, every expenditure we make has to have these numbers. Um, after the function comes object. I'm going to skip over that for now. And then we have programs,
020whether it's regular ed or special ed. Um, I understand this coming year they're going to add one for gifted. We have vocational. So all of our CTE expenditures, whether it's out of operational or the Perkins grant, we use that 30,000 program. 9,000 is where all of our co extracurricular. So athletics, student cattle, or battle the books or for student council, any of that is in our 9,000 program code. It's still within that big operational umbrella. Um now job is at the very location and site are the same thing. Our our ours was location then added a specific site. It was going to be just a little bit too we just decided not we we use we're still using our own number for some would be a good way to explain it. So a big part
021of our budget goes to the elementary to pay for all the teachers and the utilities you know everything is coded to that specific location but the principles have their own discretionary budget which we have a formula for and they are giving funding that they get to spend as they see it you know it's for their office supplies or classroom supplies things like that. So that's what we use our location for because we we have a we're using our internal for elementary but then we've got all those other expenditures that are elementary that don't come out of their budget that we take care of over here when we're paying salary benefits. So every time you know when when Nancy runs payroll and you in Prince they have medical mental vision there's a line for every it
022depends on what your job is but if you're a teacher everything is coded with that 1411 and the reason you know this this is the state but also nationally there's a chart of accounts. So our state has really they've done a good job because we used to have maybe a very short chart of accounts. So they added all of this and it's a pain in the neck but you learn it and you do it. But then our state information flows up to the national level. That's where they get NCEES gets all their reports. So the object which is in the middle that that's really the big one as far as you know when we're looking at you know how much you spent on salary benefits or how much are we spending on the electric bill
023things like that. So that that's just a five-digit code that we use and the state also has done a good job of categorizing them. you know, utilities in the 5400 series under purchase property services, but then you have PD under special technical services. So, we have a nice big book if you are ever interested in really diving deep in that. It's kind of cool open if you're kind of nerdy, I guess. But it all makes sense when you when you look at it, you're able to see where the the funds are going. This pie chart is what this does. Um, the big blue is the salary and benefits. And it's kind of interesting to me, you know, when those POS are coming in for for meals for our students or for the bus or for
024a hotel, whether it's at state baseball, you know, it's like, dang, that's a lot of money we're spending on them. Overall, I mean, it's not a huge huge part of our budget. Um, it's an important part of our budget because we're taking care of our kids. we're paying for that for them. Um there was a time in our district when not every activity was um furnished by the school. That's a unique thing in general. I've not there most other schools do not pay for travel for um their schools that activity raises funds to travel for that. And so I think that's Are you saying like the band makes their own fundraiser pay for that? So when my husband was at Ronaldo High to go to anything, they had to pay for the bus and it
025cost them $1,500 to take a bus for any activity they went to. So FFA actually paid that. Here at Dexter, for if you're traveling within the state and you're um going to a competition, uh then we pay for the bus and hotel room, the meals and the meals for that. Bus driver. Yeah. Yeah. So they have to pay registration, right? So that our teams don't have to raise any money towards for them to travel around to the schools. Yeah. We try to to get that idea across, remind our coaches because it is different in a lot of places. So when my kid is out there raising funds, I don't want him coming to you and say, "Hey, would you buy this um you know the would you buy this turkey and meat and sausage to
026because we're raising funds to go to judging, you know, because that's not the case. Um but you know, don't don't blame them. They got to learn and it's confusing. It's confusing. They do pay for registrations though for those. So and those can be Yeah. So what they go and say for example whenever they don't remember a fundraiser right now but whenever they would sell those magazine things race for cheer or it was just so that they could buy extra stuff not because you guys were needing that money to pay for uniform good example because so let's think of I'm going to use um football uniforms you know they don't have their names on them they're they're inventoried and the property of the school. So the kids don't get to keep them because the school buys
027them and they belong in the school. Now if the football coach wants to give the seniors their jersey, they can get a jersey made with their number and name out of their fundraising money and then that can go to the kids because the kids have raised this money. But anything the district buys, the district owns. And then we do have that cycle still where Yes. And once we have our uh our AD is working on a handbook for all things athletics and activities that will all be printed um and we'll have that available so that way everybody knows hey next you know on the odd year every seventh year X Y and Z happens. And we did um kind of do an inventory of that. And for the most part, the groups that are paired
028together for uniforms, um, it kind of stays the same. It's about 15,000 a year, um, no matter what. So, football's on a deal by itself because it's the most expensive sport for uniforms, but then cheer and track or maybe together um, because they're less expensive, but we spend about that same amount of money for those two groups. So, we did look in at that. Does it be Does it mean basketball, boys and girls basketball, or is it just boys? I think it's I think it's separated. I'd have to pull that up. Yeah, but it was very specific and every and we looked at the past charges and all of them were similar in that regard. So, I'm going to go back to that travel just just in case you ever asked. So, we paid everything
029through the state level of competition. So, if someone qualifies for nationals, they are for that. Um, I'm going to use Agg or Eports as a good example. So, you may see kids going to state conference or state esports who did not qualify. So, we split that purchase. You know, the district pays for the room for everything for the kids that qualify and for the coaches to go, but then their fundraising kicks in to pay for the extra kids. So, they have the experience. Yeah. Yeah. Because some adviserss like to and it's good. and FFA combines some of those things. They have like leadership opportunities. So, you know, we take a bunch of kids to those um and the leadership opportunity also coincides with three or four kids who are going to compete. A lot of
030our middle school stuff happens at that time. So, we'll pay for those that group that is competing and then the fund pays for the others to go. And I guess um just something else that might come up about student travel. So my I get questions about the meals allowance. We budget $11 a meal and I know it doesn't sound I mean we've had people want us to go to 1520. Um and you know I mean we thought about it because I mean if I drive through McDonald's I'm not paying $11, you know, it's it's going to be more. So we tried something this year and our coaches and sponsors have been so good. We ask them every time they turn in a mail receiver to divide it by the total number of people fed, the
031bus driver, the coaches, the kids. A lot of times they comp the bus driver, but they divide it by and sometimes it's $6 a meal. You know, sometimes they just get pizza or sometimes, you know, they do something really inexpensive. Other times when they're in Albuquerque, they may go sit down at Cheddar or something. And yeah, it's not you're not going to eat for $11 a meal. The next meal, they eat sandwiches from Sam's that they brought in. And so the average price is still below the 11. And it's really I mean it helps us Debbie Richardson gets she's not double checking you know and it helps the coach because they see that you know it would help me because yeah you're right you're running the credit card for $400 and you're thinking holy cow
032you know. So that has really helped and I think also it's going to help us keep it where it is. But and we give coaches and sponsors some guidelines. It's like, you know, their meals that we're buying are like a burger, Coke, and a fries. We're not going to buy a burger, a Coke, a milkshake, and a lemonade. You know, just keep it basic. Um, and the kids and the coaches are really they're really good. Every once in a while they're not, and we just mention it, and Melissa helps us there a lot, but that very seldom very seldom does that happen. So, they do a really good job. Um, sorry, back to this. You know, you can see that salaries is what eats up our budget. It's people because that's what we need to
033educate our kids. So, um, part of our budget is our salary schedules and you have a copy of those and I can open them up and maybe they're drafts, but we have to um send those in with our budget. And this is the list of schedules that go in. We have one called hourly or daily that is just for us so that we're consistent. It's not a head anything to do with PE. It's saying, yeah, we're going to pay our subs 16 an hour. We're going to pay bus and service hours, you know, just so that we're consistent. um in the summer if title one has a training they pay a $250 stipen you know for those teachers to come in and that that hourly daily one daily one you'll see that's just so we
034can all we can be consistent um it also helps I think in regards to looking at the different um people's pay to understand that you know what does that look like for somebody who's on a 210day contract versus a 200 37day contract. Are they comparable in regards to their daily rate or is the person who is a 210 making way more money per day? And should they be making that much? You know, are they a certified person or do we just cut their contract short and they're making more per day based on what they need to do. Um that allows us to look at that and and I'll show you the next page will be the one she's talking about. So this is just you know what we play our book and our clock and
035tournaments we pay a little bit more but that tournament fund is paying that but it helps us just like I said keep everyone's consistence that we're paying so we're paying the same G and this is what Molly was just referring to. So from all of our salary schedules we take that um and the salary schedules are in a different spacing group. Oh okay. Yeah. And the very this is the very last one. Okay. And this doesn't go to this is just something you can we do for us. Yeah. Very last page. And it is very helpful. So it just pulls in the, you know, the very top number on our salary schedule, zero years experience, you know, just that very first number and compares it. We break it down like Molly said into days and
036how many hours a day. And what we do is turn them all into where they're the same into a seven-hour day so that we can compare apples to apples. Like Molly said, we're not comparing a 210 salary with a 180 salary. And and that helps us too with our um what better I know there's a better word to use, but kind of like a hierarchy. You know, we have this order of like looking at the hourly rates. There was a bill before the legislature this year to bring um pair of professionals up to a $30,000 minimum, which is fine and well and wonderful if they fund it, but we have to remember how it affects the rest of our salary scheme because it might throw that pair of professional up above. It just kind of
037skews things. So, and and it may not. I mean it that's kind of how you view it, but that's just one of the things we look at to see, you know, how does a salary fit? And we have all of the salary schedules on there and it is helpful. Um, and it probably may not make sense to y'all. school school salaries are kind of monster to themselves, but I can sure if you ever want to talk about it, stop by and and I can because yeah, school salaries are it's hard to compare apples to apples unless you do something like this. You know, one is our our route driver contract is based on a 4hour day. So, we have to kind of turn that into a seven-hour days to actually compare it with the others.
038So, this is still currently on a five day school week. Um, you guys see um we have ran the numbers on that as well. Um, and in reality, it doesn't change anyone's pay to something I would feel like is unrealistic. Um, Target pay currently is $18 an hour if you go to work at Target. Um, our beginning professionals, that's we're going to sit about $18 or $19 an hour at the bottom here. um our sub rate um wouldn't change because we get to select that um hourly rate and you know they just work per hour. But just so you guys kind of have an idea and if we do get that calendar um approved not tonight obviously but you'll get a new copy of this with all the the changes in the number of days
039but this we just left the same for right now so that way we kind of have an idea of what that looks like. So you're saying that with if we were to go to the 4 day, it's not going to hurt anybody's No, it won't that Yeah, we would choose not to. So all we would do is we would change the number of days that they're working. They would still receive um on the left column here, whatever their salary currently is, their days working would just change. So it would change in regards to you have add the more hours to their day so that they they would receive some um but it's not a significant. So that's we're still working those kinks out because you know working 10-hour days is not appropriate either. Um, but
040once we have all of that like finalized and look, you know, thought through and everybody's been able to look at it, we'll provide this for you guys to still see the same like how many hours a day are they going to work and what does that take us up to an hour? And Jeannie and I's biggest concern when we even thought about it was, does that mean that, you know, somebody down here that's currently making 1671 an hour would make $40 an hour? Because that's a giant jump and that's something that's probably not appropriate um in regards to what we're asking them to do. But in reality, it was mostly between a two and $4 an hour raise. Um, so it wasn't anything crazy in regards to we're just cutting the days down in the
041number of hours. If we did it on just staying the same, it would be about a2 to4 raise. So I felt like that like it's even a possibility to open that box because we weren't going to go from a $16 an hour job to a 40 an hour job overnight with just the number of days. If that makes sense. So instead of adding more hours or more um days, you're just going to pump up their salary. No, we'll just change the number of days they're working. Okay. So, we'll lower the number of days if that makes sense. That annual will stay the same. Yes, that's what we Yeah, the annual stay the same. We'll have to adjust depending on the number of days and number of hours. And that's and that's uh the direct funding
042from the state, right? That's why that's getting to stay the same. No. So, this would affect everyone whether they're paid from the SEG or if they're paid from title one or ID. So, um yeah, we can't I guess you could, but we don't, you know, punish someone because, well, gee, you're being paid through title one, you don't get paid as much. Yeah. So, it's going to come from it'll be the same across the board. Okay. So basically as long as the minimum requirement of hours because it used to be days now it's hours. Okay. It's basic. So with that question let me just go over. Okay. So currently interrupt you better calendar if you don't mind. I'm gone. Um those are those salary schedules which you have. Yes. Um what does the changes look like
043to one thing? So this is something I send our staff. you know, I told them, hey, we're getting a 4% raise, but insurance is going up nine almost 10%. But it's like, don't freak out. That doesn't mean it's a 6% decrease, you know? So, everyone got a calendar or a calculator to kind of play with their salary just so to help them understand that. Right here, I think this is my last slide. It's what's changing and we, you know, our membership decreased. We have salaries going up, insurance going up, including our risk of our property liability insurance. This coming year, we'll have an unemployment where um what's the word? Kind of like self insurance. We've got a reimburse for last year $3,200 was paid out unemployment that we have to pay for next year. We
044talked about the SEG revisions and then staffing. Um some of the discussions we've had is just restructuring IT positions idea which is our federal sped um and then the elimination of some positions and those EAS there by the restructuring of some our idea positions we're going to have room and IDEA to federal funds I federal special ed to pay for those instructional assistance that this year we're only paying a portion of because we didn't have the current budget. So, so that's going to help. And then there was a salary in Medicaid that we brought to y'all last year and added to the budget that will not be in there this year. Just some other factors, we're losing our state bilingual. What's left of that because um SEG we don't have and I'm not very good
045at explaining that, but it's going to be about a $43,000 loss. Molly and Loretta could explain that much better than I. We'll have increases in our related services contracts because they're getting a 4% raise, too, and their insurance is going up 2%. However, um I know Molly's been working on kind of a just an audit making sure that we're we have the staff that we need. Our related services are PTO speech, those people, you know, ensuring that we actually are funding um a full-time position if we're hired them full-time and that. So, we're trying to audit down to see how can we get down to the bare minimum of people, not necessarily for bare minimum of service, but if we only are giving you a 50% case load, ensuring we're not paying you as a
046full-time, right, personic. Yes. And then, of course, we'll have utility increases just like we do at home. Although I know we're getting better like with electricity and such. Um, you know, we have LED lights that are replacing fluorescent lights, things like that. Some things we've just got to be ready for or just be aware of. You know, our state mandates, the 4%, the 10% raises insurance and um our federal allocations may or may not support that. So, if they don't, then we'll have to shift some of that into operational. And just one thing I always worry about since we're still in those coming out of COVID era, um, we have people who were placed on Medicaid that are might not qualify now. So, we just have to be aware that we may have some picking
047up build and push basically for that. Yeah. But those those are the the changes and again like I told you earlier we don't have specific numbers because but as soon as we do but on the restructuring just so that way I think this is always important is these are positions that already are vacant um either a they left during this school year or we haven't hired anyone. It's not that one of these positions we're just eliminating in general. We've already had that elimination by a staff member leaving. So, if we can combine them with something else or um streamline our processes to ensure um like with the the IT position um if we take one of our three current IT positions away, we'll go to two people, streamline our processes, and be able to do
048it with two people versus with three people. That's what that looks like. So, I've got a question on the raises. If somebody is right at that threshold between getting other services and that throwing them over, if they choose to not get that raise, they don't have an option or we don't. We have to PPD looks to make sure that everyone has a 4% raise. I see. And the governor line item vetoed the the average word. It was an average 4% raise. So, if we needed to, um, administrators were prepared to not take the 4% raise to give it to, um, all our other staff first and make it an average that way. However, the governor line item vetoed the word average, so it will be a 4% across the board. Okay. Okay. But no, they're
049not given the option to not take a raise. Yeah. So, sometimes No. Yeah. I've heard I've I mean I've been in positions where employees have asked me say hey I I don't want a raise and in my area they don't want one they don't need you know I'm like okay that's what you want that's fine go over the threshold and now the now and I don't they have to pick up benefits more than what the district would pay for and I don't ask because I can't ask what those benefits are but if they say I don't want one I don't need one that's fine then yeah we don't have that option Okay. Okay. But that that is our overview of where we're going once we get our numbers for how we're going to stick them
050in. Um next step, you know, so once we get numbers, I've got to upload them into the OBMS system, a zerobased budget means that our expenditures have to match our revenue. Even though in the real world, we know we're not going to whatever we budget expenditures, we're not going to spend all of it because we need that reserve to carry over. But as far as budget, that's what we do. And not to carry over for any reason in general really. Genie explained this well to me. Um because we have to typically pay some of those July or pay July salaries out of pocket per se. And that's what that funding does. Allows us to pay it before the state kicks in the reimbursement side of that. It allows us to continue to pay all our
051bills while we await to cover those federal bills that we paid that we haven't been reimbured. Now, I've gotta say though, PE really has improved in the last three years. They're getting us our reimbursements for the most part. I mean, we're we're tickled about that. But regardless, we spend money till the end of June. So, we're not going to receive that money before the end of June. We're going to have to carry um later, probably at the May board meeting. Um well after we approve the school calendar that's also part of the budget that will go in um so Easter is when my budget's due. It's due at 8 am the Monday after Easter. So on Sunday when I submit the budget it's not going to include like the salary worksheets and the school calendar
052and and that's okay. They they've assured us that's fine. But when we get that calendar approved then that other information will go in and I'll have a form at that time. We'll wait till the May meeting for y'all to sign and it's just a signature of approval of budget. Yes. Um, so that's it. If you have questions, I feel like I know I I get it, but I'm not a good explainer. Oh, no. You did great. Thank you. But anytime, guys, I mean, you know, just stop by and we can try to confuse you, right? Yeah. No, you did great. It says more and then and then I just go and ask her multiple time. Okay. So, what I heard was this. Is this just if you work next to her then all of a
053sudden you get to bother her all day. Sometimes I turn off the line and pretend I'm not there. All right. So, that's it. We'll have the action item later on the agenda for approval of the budget so that we can and once we get those numbers, we'll like let you know what it really is. our SG but maybe tomorrow maybe there's a lot there's some there's some groups that have had due dates today so we can be thankful that we have a due date next they have even less information we do they have to submit today yeah I'm sure there have to be revisions to those happening quite frequently after you submit in regards to there are many like our federal allocations, we don't have them. Um, what I will do is go ahead and
054upload kind of what we have this year. So that when it comes time to revise, I can just go in and change. Yeah. Excellent. We do not expect an increase on those either federal funds. So with the um bilingual program that we we lost, right, this year or we won't have it next year. We don't have it this year. So therefore we don't receive funding for next year. Yeah. Is that including the engine indent fund or like how whenever you guys help people that come from out of country to our school and we help them No, that's that that's different. Um there's federal funding that runs through Loretta's office that the state bilingual ran was part of our that was yeah part of our and they had to do with the number of hours they
055were being served by a license. Like I said Laura is much she's here behind you explain it much better than I did. We won't have enough certified so the program was not working the way it's supposed to be working. I am going to look into the different a different type of bilingual program for but it won't happen until the next in November and see if they approve it and then it'll kick in till 26. then go off your previous school year's information. Did you do it then? So, you kind of have to self-fund to make it start and then So, yeah, there's five types of bilingual programs and there's one that doesn't require um it's less hours, so it's not going to be a lot of funding either, but at least we'll have some type
056of a program. So what do we do with those kids that are you know with the first language being Spanish or any other language? We have the ELLL program which is title three and um they get service but it's not to learn Spanish it's to learn to help them English and uh but the teachers still supplement those newcomers they still supplement with uh them learning translating and stuff like that. And then we do do after after um school tutoring. So myself and um there's like five other teachers that were teaching the kids English after school. Do we have the budget with the ELS or No, which one did you say that we title to have somebody in that classroom with that with that student? I don't think we can pay for kind of like how
057we used to have Miss Luna and so like the original bilingual I think that you guys whichever one you had is it was like a 5050 program so any kid who even knew English could be in both programs and they would receive the Spanish and it was a 5050 shared time. Uh that's very extensive in regards to the amount of staff it takes to do that and the staff certification is where it comes to be an issue is because if you're not um certified then we can't accept that funding basically to do something that we're not actually doing and that's kind of I think that's why it we don't have enough like uh so elementary lost like myself and then um Mr. And we so now there's staff failing and the program can't work with
058and we don't want to take funding that we know we're not doing cor you know what it's what the intent is or then you end up having to pay that back as well. Oh yeah. So the next best thing is the after school tutoring that we're teaching. We're actually teaching the kids. And I mean there it's it's going really good right now. Our last day will be next, but we've done it. Only after school. It's only after school. Yeah. We don't have the funding to pay the money. Middle school though, you have some program. You have a program at middle school for so yeah so middle school is the only one that has the Spanish and the ELLL program okay with Mr. Um Durant in high school does it, right? High school. I mean they're
059well and then elementary is supplemental they don't get a full-blown Spanish to learn Spanish. Are these kids that their first language is Spanish? Are they do they have to show up for these tutorings in the afternoon or it's optional? We had a big group and it dwindled down. Um but I can say the the newcomers they have been consistent. Um and and it's just the ELL that they fluctuate. Lorena, do you think that um the like the number of kids you have based on their age? Like if a kid comes in new and they're in like fifth grade, those kids tend to do more like come in or because your kindergarteners sometimes, you know, they're picking up both really fast because I just was curious. So we have a group of so right now we
060have the newcomers. We have a group of a K and first grade and K one and two and then I I t the third through fifth and then Misso she does the middle school and then Miss Van Horn uh tutors the high school. Oh, okay. So yeah. So we have a school and we have a really good program with title three money um to help them learn. That's good. Can I make one more comment? I found my Well, I should have looked at my notes. Just one more thing. I talked about student travel. Okay. Um, student travel just sometimes this comes up. We charge a mileage rate when we, you know, football uses the bus and then of course it's a district but still it's um we decided we don't need to go up on
061that this year. Our bus fund is, you know, we have money in there that's paying the for the new tires, for the gas, and all that. So we're not going to increase that because that affects the whole budget. It basically came out of operate. It was a weight like a savings plan for us. It cost X amount football's going to somewhere and we put that money in this transportation account for them. Kind of treat it as a little almost a little business. You know, we invoice them and that way and that way we use that chart of accounts to code how many students, but we're going to leave it as is. leaving a45 cents a mile per square and 80 cents per class plus the driver and that program is not paying for that. We're
062paying for operational is paying for it but it creates an account to for maintenance on those buses instead of having to charge if title one goes on a trip we don't have to they don't have to pay whatever the gas bill was you know hello and then just one other thing I wanted to me um operational is that you know for most of our our teacher a lot of our teacher professional development is able to be funded by federal funds you know title one things like that but there are some we have to fund out of operational. So we just want to have some room in there for things like um I c every three or four years my office will go to the software training um when it's when it's feasible you know it's
063in May a lot of times it doesn't work for anyone but sometimes that comes up we have new IT staff and and we're really looking for training things like that so that would be paid out of operation and any kind of like HR training you know that's something title one's not going to pay for um and then Even in our transportation fund, I'm hoping we don't have an allocation, but I'm hoping there'll be room to send a person to the um transfinder training, our new software. So, just know there are some kind of trainings that operational funds have to pick up. There's we don't know exactly what they might be, but I just wanted that just wanted to say that so that in case it comes up. That was everything on my notes. So, thank
064you. Thank you. protect you from all the work you did ahead.