001All right, let's stand up for the flag. >> Salute the pledge. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Uh item three, consent agenda. Item 3 A, approve the minutes of the August 17th, 2026 special board meeting. Item 3B, discussion and possible action to approve the following contracts agreements for fiscal year 27. A BFC memorandum of lease. B Castle Falls prom agreement. C. K&K insurance for Camp Classen. D. Reading eggs. E. Quaar music contract. F. Prom photo booth contract. G. Theatrical rights worldwide. H. reflex/fracks quote uh 3C discussion and possible action to approve the following out of town out of state and overnight trips. Uh A 7th through 9th all state honor
002choir January 7th through 9th of 2027 in downtown Oklahoma City. B High School Allstate Choir on January 20th through 23rd of 2027 in Tulsa, Oklahoma. C. Michael Mont OSPMA Conference September 14th through 16th of 2026. Uh 3D approve the additions to the following activity funds uh fund accounts one VHS art 902 high school media 926 and 3 approve the financial fund reports. Any questions before we go into the [snorts] financials? Okay, so starting off with activity fund, everything's doing really good there. You're starting to see um the ending balance tick back up at the beginning of the year. Everybody that are full sports or starting out are encumbering their POS and stuff. And so that's just natural. Um, usually the first pool, meaning you take a big dip and it starts to come back up
003and it'll kind of go up and down as you go, but everything's looking good in activity on the function summary. You're you're starting to see our encumbered amounts are getting up there. That's because [snorts] the major thing we're doing right now is having contracts signed and and getting all our payroll encumbered. Um it's a big upfront. It's a lot of time up front because you're basically putting in what everybody's going to get paid for the year and then you run the payrolls as you go. Um so function summary that number should be up there. It'll be a lot more next board meeting because we'll have all the payroll and comfort. And then finally the the revenue tracking sheet. Um [clears throat] this will be updated because these revenue amounts match for the most part almost
004identically what you'll see on the estimate of needs. And so this is a little more if you really want to get into where those numbers are coming coming from on the estimate of needs. This is where they're kind of broken down because the auditors don't care as much um individually. They'll break them down by code 1000, code 2000, code 3000, and they'll break them down just a little bit more than that, but really on our tracking sheet, we're putting exactly where we think it's it's going to come from. So, and we've started to collect funds. We've got our first state aid payment in. We also something to something to note down on 3420 is is we got all of our textbook money this year. In the past they've given that monthly and and they just
005decided to give it all up front. Sometimes they do that. They did that last year with the uh the security money. And then you'll notice on on 4689 we've we've collected all our federal prior year amounts. It was about It was $231,586.50. Any questions on any of those? One question. the the 3436 the school re resource officer is that changed any from [clears throat] last year is that just a consistent number? >> Um it's it's pretty consistent. Last year they actually weren't sure that it was going to come back and then legislator brought the legislature brought it back. Um but it's very similar. I think we just received our allocation and it was around 92 600. So just over what we were estimating. Uh I work with the auditors in in July and you know
006early August to kind of estimate these. Sometimes we don't always have the allocations before. >> Um but we usually have a pretty good idea. So not but it it doesn't change much. I think last year it was 93,500. >> Yeah. Going back three years, it's been pretty much >> make a motion to approve the consent agenda. [snorts] >> Second. >> Roll call vote. [clears throat] >> Ryder, >> yes. >> Uh, Wala, >> yes. >> Yates, >> yes. Yes. >> Item four, approve the general fund non-payroll [snorts] incumbrances for fiscal year 27 number 225 through 300 of 77,53061, the fiscal year 27 change orders for general fund uh $634.65 65 and the general fund payroll number 70,000 through 70,810 of 8,662,21459. >> Okay. So, I think first off the the first thing I would say is
007you may see some that you saw in last board meeting. I had I had the amounts right on the board meeting, but I put POS's our starting PO through and we had all the way through 235. So, the right way to correct that is is to put them back on there. And that's just a a mistake on me. Um, and so we talked about some of them, but they need to come on again. So, it's actually in the in the what's being voted on. Um, big ones that I would talk about are 252 to Amazon for7,000. That's one of the Mrs. Williams POS. Every year we do a big blanket Amazon PO for special services. Um, and they just kind of use it throughout the year for supplies and stuff. So, that's that's very normal.
008[snorts] Um, the next one is 257 to Apple, Inc. Um, we ended up needing a few more replacement MacBooks. I think some of the ones that we correct me if I'm wrong on any of this, Adam, but we collected some back in and and figured out kind of right at the at year's end before we ran POS that we needed we had some that were um pretty broken and needed replaced. So, that's that's what that is. Anything? Yeah, just some of the ones uh we we ordered a big group of them, but we ended up needing a few more just because some of the ones that were turned in were I needed to replace before we issued them to a new teach new teacher. So, making sure everybody has a good device when they start.
009So, that kind of went into that. So, um the next one I would talk about is 262. Um, this is an FNBOP where we bought a a field painter. This is out of Mr. Marshino's activities budget. Um, he came to me and just said, "Hey, can I use my budget to buy this field painter?" I think the one they had was pretty old, inefficient, and um, they think this is going to do a lot better job. >> And this is just for the middle school football. Um, I guess just not not for painting SNU. >> No, this is just for >> but it could be used for baseball and softball as well. >> Yeah, they'll they'll use it on baseball, softball, and the and the football field. >> Okay. >> So, uh I think the
010last big one I would mention is 273 to Simon Sports Field Services. Every year year we do a PO to help out with some of the field overseating. Uh, this one's specifically for the for the baseball field. And so that's that's what that is. And then uh I'd say any any questions on any of the other ones or any of those or the other ones? >> What 283 quaver. What is that? It just says curriculum. Is that >> So that is That is um Mrs. Chitwood uses that for music curriculum in the elementary and that uh is actually not a that's a two-year subscription. So that's one that you don't see every year. I think before it may have even been a more than two-year subscription, but I think it does like music lesson plans.
011>> So is it 4,200 annually or is that for two years? >> That's for two years. >> Yeah. Can we pay for two years at a time? I mean, can you sign a contract for two years, but can you pay for two at a time? You can. So, it it actually gets into you you can sign a contract that's multi-year, but you have to reapprove it every year if there are obligations past June 30th financially. And the the whole law behind that is you can't obligate like a future board to pay. Um but I don't think there's any problem with paying for two years up front. Um there is an issue with contracts where you have to renew them if if there's a payment that's going to be made in the future after June 30th.
012Does that make sense? >> Makes sense to me. I make a motion to approve the encumbrances as presented. >> Second. >> Roll call vote. >> Yes. >> Yates. >> Yes. >> Wa. >> Yes. Uh item five, estimate of needs presentation. uh 5A presentation of the 2026 2027 estimate of needs and 5B discussion and possible action on the 2026 2027 estimate of needs. Okay, so starting out I'm just going to kind of give an overview of what this is. So, your estimate of needs is a document that you send to the county excise board and basically you're asking for them to approve it and they are approving the total amount that you can spend for the year. You can't spend any more than that unless you do like a supplemental and and go back to them.
013So, you really want this and this is where I work with the auditors. You don't want to there's no reason to ask for more than you're going to spend. Um but you don't want to overestimate. So So you don't want to overestimate revenue is what I would say there. And so they're pretty conservative, but you also don't want to underestimate because you have a carryover penalty that if you if you don't spend enough, you're penalized. So you're really trying to hit it in the middle, if that makes sense. Um the first thing I would talk about is the is the top rectangle on the first page. I've given you guys the publication sheet and that top rectangle says statement of financial condition. And what that is for a governmental or notfor-profit entity is is very
014similar to a balance sheet but it's very abbreviated. It's a very abbreviated balance sheet. And so you'll notice up at the top left it says cash balance June 30th 2026 of 6,726,000. So that's the cash we had on hand at at June 30th of 2026. But that is not your carryover because we still have POS that are open and checks outstanding. And so down below that 6 million number, um you've got liabilities and reserves. So your warrants outstanding, those are checks that just haven't cleared yet, but are out there. Um and what I would say is most of those checks that probably cleared. This was done a while back. Uh because it takes some time to to get it all done. And then reserves are your POS that are still there where we just haven't
015been built for it yet or something like that. And so if you take the 6,726,000 and subtract your liabilities and reserves, that's where you're getting to the $3,900,943 carryover. And that's going to be pretty close to the carryover we talked about on the June 30th board meeting. It's not exact um because on June 30th, you don't know exactly, but it was three 3.9 million um something. I believe it's 3.9 million 111,000ish. So about 11 off. And then over to the right it's just doing the same thing for the building fund. So our carryover in general fund is 3.9 million. Building fund we had cash on hand of of 1,150,000 and then we had uh an in outstanding encumbrance of 98,000. So our carryover is a million52,000. >> [clears throat] >> And so a lot of
016these numbers you'll see again on the budget because you're kind of using your uh carryover to start from. Any any questions so far? No. Okay. The next thing I go through is really really the big picture and it's the it's kind of the rectangle on the left where it says estimate of needs for fiscal year ending June 30th, 2027. [snorts] And over to the left it says general fund if you guys are following along. >> So the top amount the 20,855,000 that is the amount we're sending to the excise board saying this is what we want approval to spend. We would never want to spend that amount because then we wouldn't have any carryover. Um but you and so we're very concerned with the revenue. Um but we're not expecting to spend that amount. I
017think that's important. Last year we spent 17.8 million. So a lot less and and the uh the the number was 20.9 million. So it was about the same. Um we didn't spend anywhere close to it. Um then below that you have the 3.9 million plus 16.1 million. The 16.1 million is all the revenue we're estimating to collect except advalorum. And that if you add those two numbers together, you'll get 20 million basically 50,000 plus the advalorum. The 806 is where you're getting that 20,855,000 number. Below that is kind of that breakdown I talked about. It's not broken down as much as our tracking sheet, but you'll see the 10,00 codes, the 2,00 codes, three and four. That's really just telling you where where the income is coming from. Like 1,000 would be district. So, one
018of those would be um like interest would be in 1,00. Any donations you get would be in 1,000. 2,000 are local and county. 3,000 are state. and 4,000 are federal. >> So any >> So yeah, I have a question about that. Um if I add the 313 and 620, well I guess in the No, I wouldn't add the 36 313. I'm trying to think of what our ad total adorum expectation is. >> It's it's the 806. >> Okay. >> Um >> but where do you get that? It's like the county the mortgage tax the resale >> it >> no where you get the abalorum tax mill >> isn't in here they kind of base that off of what we got last year and then how much property values have increased um so the actual calculation
019for where they're getting that number isn't on this year >> okay but that's all we're getting from abalone t from for our budget is 86,000 from abalarm taxes uh for general fund. Yes. You also get a small amount [clears throat] in building fund and then you're also collecting some to pay for bonds but that's separate. >> Yeah. >> Um so yeah 86 we don't collect a lot of adorum and last year we actually had a a decent size increase because values jumped a lot. What I would say is this is pretty close to what it was last year, this estimate, and I don't think the value's increased, >> okay, >> very much for this year. So, I don't know that that'll >> it will increase like it did. >> Uh any other questions on that
020section? >> So, just to you know, kind of go into [clears throat] that a little bit. Um, you know, that's one unique thing about Bethany is, you know, our small little district and, you know, at Delorum limitations with that. You'll also see down at uh 3200 the state aid that is essentially what we get for students. And so, you know, for us, the the biggest thing we get is just students having students. Um, and so that's that's why that's so important is, you know, managing those numbers. So >> yeah. >> Um >> but yeah, we're very limited in adorn. >> Yeah. Yeah. >> Yeah. Other schools collect a lot a lot more and there there is a backout. So when the state uh kind of on what Dr. Bell is talking about the 3200 state
021aid, they calculate your state aid and back out some of your some of your local stuff, but it's not dollar for dollar. So you're you'd rather have high real estate taxes than >> Yeah. >> Um just be relying on estate formula. >> So um lastly o over to the right is kind of the same thing for your building fund. So down it'd be over to the right and down where it says building fund and you see a 1 867 million. This is just adding up our our different revenues. So, our cash fund balance, which we already kind of talked about from the balance sheet, the 1 million plus 700,000 and miscellaneous revenue, that is red bud money, which we've kind of talked about in the past. It's a new thing, and it's it was kind
022of instituted to help schools that don't raise a lot of adorum. Um, and then at the at the very bottom, it's um adorum tax and building fund. We're expecting to raise about 115,000. And these are, like I said, conservative estimates. We'll we'll very likely overcolct on those. Any questions on the the last thing I would say is is the scing fund, but that's really just use on on bonds. It's I mean, there's nothing you can spend money on. It comes in and it goes right back out to pay for your bonds. So, any questions? >> Good job explaining. >> Oh, thank you. [laughter] >> What was the Do you remember the number off hand of our increase in students this year was equal to roughly what number >> or increase in capacity? >> Our um
023I don't remember our capacity. off the top of my head like 300,000. >> You talking about dollar amount? Are you talking about students? >> Dollar amount. >> Um when I estimated out, I believe um it was going to be around 300,000. >> I was just looking at that. >> The increase in our capacity equates to 300. >> Um >> in revenue. >> Let me do some calculations. >> Well, either you can ballpark that. >> I was just >> I think it's I think it's going to be around 300,000. My my thought was the >> the ROI that's not the word that I want to use for students. That's not what I meant. But like increasing capacity in a landlocked school district like us like we had a very small increase. It had a very big
024impact versus atorum in such a landlocked community school. >> Yeah. >> Those numbers really >> made a difference. >> Really made a difference. >> Yeah. I I would say I mean it was more than a third of what we collect for the Laurum for the whole year. So >> it's definitely the the balance of it all is you know you you want it and that's so talked to about principles and >> you know that those numbers are so important because first and foremost we want good class sizes so we can educate our kids well. Um that means that we've got to be very efficient with how we utilize the staff we have to make sure our class size stay down. And they've done a great job in the last really two full years of really
025analyzing class by class by class to see where are those kids. And one of the things they identify within that, especially at the high school level, is that um a lot of kids are leaving during the day for concurrent and other things. And so, um, there was definitely an opportunity when we start looking specifically, not just holistically, what's our average students per staff, but what's in that English class and what's in that, you know, Spanish class and whatever else it is. And we started seeing there's definitely room for some more students in here. Um and so we're I would say getting very very close to a good place of feeling like also what we want is a very balanced budget, you know, so that the staff we have and want is not excessive. It matches
026exactly what we want in our need and our student class sizes match that as well. And we are very close to that uh balance of now we could always add another staff member. So we talk about programs and we talk about new things. That's that's the balance, right? Like one, do we have classroom space for them? And two, you know, do we need to bring students in for that or can we afford to do it? So it's been a a great process, but you know, commend, you know, Mr. Jasper with the money side and the principles with the student side just making it all work and, you know, we're getting very very close, I feel like, to uh liking exactly where we're at. So >> yeah, I I would say what you said is very
027much and I I don't >> for this is for lack of a better term, but there's economies of scale. You've got the infrastructure and stuff and and for us that is the way you can add revenue because we're not going to get any more. We're not going to get a lot more out of the worm tax. We're not only are we pretty limited in our area, but also a lot of the a lot of the places that do business around here are tax exempt, too. And they're probably not going to go um for so >> yeah I would I would say that's a very true statement [snorts] motion >> I make a motion to approve the 2026 2027 estimate of needs >> second roll call vote >> second [clears throat] Um Riner, >> yes. >>
028Wait, Tigers, yes. >> Item six, budget presentation. Uh 6A, presentation of the final revenue and expenditures for 2526. Uh 6B, presentation of the 2026 2027 budget. And 6C, discussion and possible action on approving the adoption of the 2627 budget. Okay. So, starting off on the second page or the first page if you don't count the cover letter. This is kind of just stating where we ended last year. Um, we ended with 21,7 I'm going to round 75,000 in revenue and that was made up of a $4.4 $4 million carryover and about 17,375,000 in just just regular revenue from all those different sources that we talked about in estimate needs. Our carryover is less. It had to be um we could only our max carryover was going to be 3.95. So we carried over almost the
029max that we could. And where I started off last year when we did the budget is last year was really the first normal year as hard as that is to believe. Um the year before that we were still receiving co funds >> and that's what allowed it to be a 4.4 million carryover coming into last year. And so 3.9 million is probably going to be with a little bit of leeway either way kind of the new normal. Um that's what you're going to be looking at. Um, notwithstanding, uh, you never know what's going to happen with economies and and funding and education, but if everything stays pretty pretty normal, that's going to be about what your max can be. So, um, and then the final expenditures were were 17,873,667. Um, and another another thing I
030would say whenever I talk about budgets, just know that it can sound like doom and gloom to me. I can be I can be a little negative. And that I get that from doing taxes. I learned you always tell people you're going to owe more than they actually are or at least overestimate it. So that um, you know, it's just better to say, "Hey, I think it's going to be more and it end up being less than say it's going to be less and it end up being more." I've that that was always my my understanding of how it worked out. And so it's we're really we're really well off financially, but I want to be as conservative as possible and that's what allows you to carry over the the max amount. So um moving
031on to the projected revenue and expenditures. So this projected revenue amount this this 20 million 855,000 that's the exact number from the estimate of needs that's what our auditor working with our auditor that's what we've kind of estimated we're going to receive that's very conservative we should receive more than that but we don't want to [snorts] expect to receive more than that if we expect to receive this it's only going to be better than what we expected if that makes sense. on the projected expenditures, what we're asking to set our budget at is $18,950,000. And what I would say is we are not going to spend $18,950,000. Um, last year we spent, you know, about 17.8 and some of that was we had extra money and spent it down and I think it's going to
032be very similar to last year. We're probably going to spend somewhere in the 174 to 17.8 range unless the only way we could would end up spending this amount is if for some reason we received um a lot more revenue than we were expecting. The reason you set it higher is you need room to encumber. At the end of the year, you're closing POS down while you're opening up new ones. So, there's some stuff out there that you have for emergencies that that you're going to end up closing down, but you have it open still at the end while you're opening new ones and then you're eventually going to close that one. Another reason that you set it to be higher is, for example, if we're expecting to spend 17.8, say something happened where we
033collected a large sum of insurance, like on the roof, and we replaced the roofs real recently, but that's just a good example. If we received like a million dollars for a roof and we were already expecting to spend 17.8, that's going to bump us up. We're going to have the revenue to spend now, but it's also going to bump us up to our projected, you know, approved budget. And so, you want a little bit of room there even though you're not expecting to spend it in case something like that happens and you don't have to do a a supplemental budget at at whenever it does. Um, any questions on that and then the the next page is these expenditures broken out by function code. So function code is is something the state has you code
034it like they have you code the year. the year would be seven, 11 would be general fund, then the function code, and it kind of goes on and it breaks it down into exactly what it is. And so when you run the budget, you're just kind of estimating where you think everything is going to land in those function codes. >> Um, one thing I would point out is code 4000. We only ended up spending $315 last year and we're putting $110 there. Really, Code 4000 is if you're if you're acquiring land or if you're making a major land acquisition or a major building improvement, it would go there if it's not coded anywhere else. Also, if you're if you're majorly updating like systems or something, it could go there. Now, saying that, you're probably like,
035"Why would there be $315?" Because that's not a major expenditure. That's paying the attorney general for their bond opinion for the bonds that we did in the past, and that always comes out to 4,000. [clears throat] Um, so that's just kind of explaining that, but we budget a little bit there in case something comes up. Um, >> in case you're going to acquire any real estate, [snorts] >> it could be or it could be like changing um updating a system like I think it was who did our thermostats, Michael? Was it Johnson? >> Johnson Controls. That would have been in 4,000 because it was a major um buildingwide update. So >> So I know we spent more than $315 doing that kind of thing last year. Yeah, they ended up >> is it >> there
036are different codes that were better for those. Okay. Like for an example, >> the the high school office remodel, the better code for that would be 2670, which is activities concerned with making the site safer. >> Um >> like the parking lot >> that if it's a repair um you put it in the in the 2600s. >> I see. If it's so something new. Yeah, it's something new and >> if there's not a better code for it. >> Okay. >> So, >> Mr. Jasper, do we have anything in mind right now as we sit here for that $110,000 or is that just a placeholder? >> It it's something we always kind of I I would say no, nothing specific. We always put an amount just in case something comes up, but nothing nothing specifically in
037in mind. >> Yeah. I don't want you guys to think that there's some reason for that right now that we know of. But >> yeah, >> it's just we always budget some for >> I've seen some property for sale. I just [laughter] >> probably more than >> That's kind of wonder. >> Right. That's what I was thinking too. That's not going to get us a lot. [snorts] >> Well, and these these [clears throat] can move from function to function. >> Yeah. Um, but we just kind of put a placeholder is what I would say. Any questions on the on the general fund portion? What what I would say overall is we're in a very good place. Last year when I came into to this budget meeting, we had spent 19.8 million and I had said
038we're going to have to spend around 17.4. before and we did it and I think there was very little um I don't think a lot of people felt it and that's not that's not all me by any means. It's a lot of help with the principles being very conscious and Dr. Bellowos is a big part of it. Um and so this is a time to thank them because you guys were super helpful in in making it work out. A lot of those were onetime expenses because we have that revenue from co >> and I'll I'll add to that real quick. I mean, you know, I said this in the back to school breakfast, but it's really everybody because, you know, if you if you have someone teach another section, right? There there's there's very we've
039been able to spread that out, I think. But but it goes beyond the principles. It goes beyond me. It's it's everybody who says, "Hey, if we could be better as a district if we can all contribute in a little ways that allow us to be more efficient in this budget." And so, you know, everybody everybody who took an extra class or, you know, there's just a number of things out there that we could point to to get to that's a lot of money, right? So, it's a lot of little things adding up to get to a place where uh you're able to accomplish that. So, there's a lot of staff out there too that you know did something to or agreed to do something uh willingly. Um and again ultimately to avoid situations that are
040bad where you're you know having to riff or you know uh make cuts to you know so um it's been it's been a a good process collaborative process even including in fact I'll I'll say teachers sometimes have been ones to say hey we think we can do this and and with these classes and they've helped us so it's been very collaborative with the principles as well and um as I said the back school breakfast is it's it's a great way to do business because everybody's everybody's in. Everybody wants wants to do better and that's how we're able to do better things together. So, appreciate everybody, you know, any little sacrifice that people have had to make, we appreciate it. >> Um, moving on to the you'll see another cover page after that for the building
041fund budget. And [clears throat] then again, these these revenue amounts are almost exactly what you're going to see from the estimated needs. So we we're projecting our total revenue we're going to end at 1.8 million uh 1,867,000. And the expenditures below some of these are ones that uh there's a higher likelihood to spend and some of them are just placeholders instead. So in case stuff comes up or um you know you want to do something at year end when we're looking at it and and looking at how much funds we have left. So the the lease payments those are on our bonds. Um it was a lease purchase so there is a small kind of rental portion of it. So those those do come out of building fund. We run a PO for our custodial
042in general and building funds and we kind of and that allows you some flexibility based on which fund is having a lot of expenses and stuff. Um we always budget some for general maintenance, building improvements, HVAC and then the uh the two after that are architecture drawings and construction projects. I wouldn't say we have anything, you know, in our mind that we're going to do, but we have kind of last year we spent our kind of our second the year before that we had a big track payment and then last year we had a big payment on the track. So, it was kind of a two-year deal. And so this year, we're in a situation where we've kind of built building fund back up and we're kind of putting that as a placeholder. Um, and
043then you would have to have our architecture drawings to go with it if you're going to do anything. So, any questions on the building fund? >> Just cur I realize some of these are they're placeholders. So, they're like fleet fleet maintenance 30 $3,300. >> That that is actually an FNBO PO that was approved on June 30th. Um, it's for a program called Fleetio and Mr. Mott. So this is this isn't our fleet vehicles or >> No, that's our administrative system. >> Yeah. Yeah. >> Not sorry. I should >> No, that's okay. >> New tires. >> Yeah. >> That's what this cost. >> So that's an actual exact cost of what that was. >> One thing on the he he mentioned, you know, having the custodial contract in both. it would be very easy to move
044that contract into um either general fund or building fund. Our goal is to keep that in general fund, which obviously, you know, uh you've got to be very careful with your general fund. But if we can keep it in our general fund, that frees up more money in that building fund. And building fund is for facilities and new facilities. And so our goal right now has been uh for the past 3 years and and even now is as long as we can, which we feel good about it, I think right now, keep that in general fund. That's kind of an easy quick fix to your budget to balance your budget is just to throw that in general fund. But as long as we can keep that out of general fund, it's $384,000 that we can
045use on facilities to some degree. And I think we would all agree that's something we need to try to continue utilizing year in and year out to keep our utilities up to date and enhance them. So, um, we've done a good job of being able to keep that in general fund and that's our goal on that one is to keep it there as long as we can and really indefinitely unless we run into a situation where economy or something is bad and we just have to move it over. But that's >> I I would say it's kind of a a built-in contingency. Whenever you budget, you want to have contingencies within contingencies. And one of the things I give you an example, you keep hearing a lot in the state that they want to cut
046taxes. Well, you you can't cut taxes and keep raising funding for education. Those two are pretty much mutually exclusive. And so something like that happened and they've already allocated for this year. But you want to have contingencies like you could move to to make sure you were still balanced in general fund. You could move the custodial, you could move the insurance and stuff so your your expenses and your revenue match and you don't get out over your your fees is what I would say. >> So it looks like that we had a carryover last year of a million 52 and you're projecting a carryover 614 this year. >> Yes. And that's if if we ended up doing a construction project. Last year, I think I projected that we would carry over like 567,000. >> Mhm.
047>> So that's that's kind of if we just ended up spending all this on something, >> that's the lowest it would be. >> Yeah. And so I look at it like we're still going to if we did all of this, which is very unlikely, we'd still have a carryover of 600,000 and then we'd probably collect like 800,000 and get back up to 1.4. >> Okay, >> that's good. >> Um on building funds, is there a limit on carryover for that like like there is in general fund? >> No. >> So you can carry over however much you want to. So, if we you see the 525,000 there. If we decided, you know what, we let's not do something and let's roll that over. Well, now we've got more the following year to do something bigger.
048And so, that's a that's something you're kind of balancing to. You don't want to just keep carrying it over, but >> if you're wanting to to do something 2 million, you're going to have to do that. We're going to have to do that because we can't pass a bond right now for a while. So those are our options like and and that's what we're you know and and we really want to have some conversation with the board as well once we get past all this budget stuff. We know what we're dealing with. What what is our strategy moving forward? Do we want to save some? Do we want to maintain what we have and and renovate some of what we have? And those are decisions that I know uh some of our partners, the foundation
049and you know they're they're really excited about partnering with us and trying to enhance those. Um, and so it's kind of all of that combined. We've got some options, which is great, but we've got to decide kind of what what's the best route to go. Save, do something a little bit down the road, or use $525,000 that that probably would go a long way and renovate some things that may need to be renovated, too. And so, it's good to have options, but we will have some options and some discussion to have, you know, on what direction we want to go as a as a district and as a board. >> Any questions on building fun? and then really the the last page is your bond fund budget. This is pretty much in and out. We
050we always put the revenues coming in and it's going to go out for the payments. So, this is going to match. I did it just a little bit higher than what our payments will end up being for for bond fund. Um, but it it's really in and out. There's there's not much to do there. So, I would say overall we're we're in a really good place. We carried over very close to the max. Um, and there may be a time where, you know, if there's something that um, the board and everybody thinks is is needed, you don't quite carry over to max, you kind of you kind of have to look at the end of the year and see where you're at and see what you want to do. But certainly the goal for me
051is always to to try to be able to if we want to. Um, and I think we'll have a good a good shot at that again this year. >> That helps a little bit with investments, too. So the more we carry over, the more options we have for investments, which means we can generate a little bit extra from that, too. So there's some benefit for us, both security of not knowing the future, but also it it it's an instant bonus to us with investments we're able to make to bring in some additional revenue through that. >> Yeah, that's that's another thing. I think last year we earned it was over 200,000. may have been around 230,000 in interest, which is a pretty big deal for um a school district that's only making 86,000 in adorum
052taxes. So try to make money wherever we add additional revenue wherever we can. Make a motion to approve the adoption of the 2026 2027 budget. Secondly, roll call vote. >> Yes. >> Sorry. >> Yes. >> Item seven, discussion and possible action to approve the district's capacity of students in each grade at each school site as presented. So, the only thing that you'll see here is uh there are still some uh grade levels, a couple grade levels that we have some spots. Um and we may have students, we feel like we probably will have students for those um to fill. Uh but you'll also notice like at the high school level, we did drop some of those capacities back to where they're currently at. And the reason being we may not currently have students there to
053to come and we don't want it would not um make financial sense for us to bring them after October 1st because we would not get any funding for them at that point anyways. So at this point if someone if we set that capacity for a higher number and then October 1 a kid you know comes to apply for a transfer we would have to grant that transfer but we would not get any funding for that student until the following year. And so in this case it makes more sense to us just to drop that down to a number and then next year when we come back around in June we have the option of raising that keeping it the same or doing what we want. We didn't want to bring any students that um you
054know essentially we wouldn't get funding for and that's kind of where we're at is if we don't have them on the list we we probably wouldn't get them in time to get get funding for them. So [snorts] >> I make a motion to approve the district's capacity of students in each grade at each school site as presented. >> Second. Roll call vote. >> Gates. >> Yes. >> W. Yes. >> Riner. >> Yes. Item eight, discussion of possible action on the regular board meeting calendar for 2027. >> So here I know uh we've just had some discussion about you know just conflicts on nights and Tuesdays uh have their benefits certainly um from a lot of standpoints as far as posting the agenda and things like that. But um I think you know having having utilized
055uh Tuesday meetings what we find more than anything is just that's where a lot of activities are and I know uh whether it's current board members, future board members, you know usually uh you know we're all involved with our kids and our kids are involved in things and so um it's really the only difference for us of a Tuesday and a Monday is you know getting that agenda set the prior week. um whereas there's some benefit of having the whole weekend and then you know Monday being able to make some adjustments but really that's just something we can adjust to and so I think for the purpose of we really want you know all of our board members here as much as possible because we want all of that feedback and input and questions and
056um I think that we also don't want anyone to have to miss you know games and activities of our kids. we're we're doing this all for them. And so >> we just feel like there's a lot less on Mondays than there are on Tuesdays and um you know just feel like that's probably a better night to do it and we just adjust our uh deadlines and things to get that agenda to you and and done for us and then to you as well before the meeting. So um that's a difference you'll notice. And then in June, you'll notice we kept the June 14 uh June 14th consistent. Um, but then June 29th, the last day of June would have fallen on a Wednesday and we didn't want to have a Wednesday meeting. So, we just
057moved that to that that is on a Tuesday, but it's the last Tuesday before the end of the month. And we did want to give the business office as much time for that close out of the year as possible. So, that is a Tuesday, June 29th. Every other meeting moves to Monday. >> One of the benefits with the OSSBA is moving it to Mondays. to have an attorney uh on call until 9:00. If we ever go into executive session, we if we're presented with something, Dr. Bell is going to answer it or there's anything like that, we can just call them and get clarification right. >> Nice. >> I think it's a huge benefit of being on Mondays. >> Yeah. >> Is that a new service that they've offered or have they always had that?
058>> You know, I know they offer they'll even offer to come to meetings you specifically request it if there's a certain reason. Um, I don't know how long they've been doing the on call thing. I think it's been at least a couple of years, but >> And is that an additional fee that you pay an hourly fee for that or is that just part of of your >> part of our services? No. >> We have a rotation of their own staff attorney. >> Sure. Just give a call. >> Yep. >> Make a motion to approve the regular board meeting calendar for 2027. Second. >> Roll call vote. >> Yes. Item nine, discussion and possible action to approve the all school musical, the Adams family school edition for the 26 27th [clears throat] school year. >>
059So, we've done the Adams family before um within my time here. So, I know we've done at least once. I think it was one of my first years here. Um, Mrs. Fine is the director and she uh does a great job of uh looking and and we've talked a lot about just you know this is all school musical so familyfriendly uh so that we can you know bring bring our families and our young kids as well and so they do have this school edition which is made specifically for that purpose. And even with that she still does a great job of going through and you know sometimes there's a word here or a word there that you we wouldn't probably even allow at school. So, we don't necessarily want our play, but she does a
060good job of of looking through those and editing a few lines here and there, but um that's the that's the musical that they would like to do this year. And, uh we're able to find the school edition version of that. >> Make a motion to approve the Adams Family School edition as the all school musical for the 26 27 school year. >> Second. >> Roll call vote. >> Yates. >> Yes. Riner. >> Yes. >> Jaggers. >> Yes. >> Item [snorts] 10, discussion and possible action of the deregulation of the 5-day school format for the alternative education program for the 2627 school year. >> So, I'll give a overview of this and Mr. Juwel may may jump in here if you have questions as well, but u Mr. Q is uh uh is overlooking our alt
061ed program and um we currently have Monday through Friday uh in the mornings uh from 8 to 12:15ish uh maybe like 8:15 to 12:30 somewhere in there. Um but one thing that we notice is a lot of the kids they're they're trying to make up credits. They're really trying to get to graduation. Um and so motivation's a big part of that. just, you know, trying to grind to get those credits and earn those credits using on an online platform. And one idea that Mr. Pew had was to to motivate those students to work hard during the week to incentivize them with a Friday option. So, if they get all of their progress in the Monday through Thursday, they would have the option to uh not come on Friday. And uh what we've talked about is
062that would be completely optional for uh parents as well and that would be in communication with them. If they don't want that option, then they don't have to have that option. They can come 5 days a week. But um it's just a a strategy I think Mr. Pew and talking to our alted teachers and and Mr. of, you know, trying to motivate those students to work hard throughout the week to get that incentive at the end of the week and essentially really to get those credits to to get to graduation. So, um it's a a new idea that um you know, he he's requesting to to give a shot and again with the the caveat that if parents don't want that to be an option, [snorts] doesn't have to be, we'll be here and he'll
063you know, they'll be there either way. Um we're good with that, too. So, um if you have any questions about that or Mr. Dill if you have anything else to add. >> It's something that I did at other schools. Almost every other school I know of does this. Um it's not a a free day off. It just gives them an incentive because what happens a lot of times is give you an example. We have a kid right now who's supposed to be a senior, but he's categorized as a sophomore based off of credits. So why is he an alternative school? Because he's so far behind and he wants to work hard. Well, he he's working at a pace that he's like, "Well, I'm so far behind. I I don't have any incentive minus to graduate."
064And we're trying to use a a carrot technique instead of just a a punishment or a stick technique. And trying to give them an option of like, if you work hard, you can do this. And we give you a little incentive. Hey, listen, you work hard. You want to come on Friday for a couple hours instead of four to get extra work done or you you don't want to go because you're working, you know, 40 hours a week. That's why you're in alt school. It's just a good alternative for our kids. It's something that I know other school districts that do it. I was a part of it too as well and Mr. Pew and I talking to Dr. Bellows or just want to bring it to you guys and see what your thoughts are
065if you have any questions. I was texting Mr. Pew about it as well and uh he was like, "Yeah, I mean I think it's great." He just got back from the ALED meeting uh on Friday last week and it's a it's a normal trend in Oklahoma for for school districts to do this and we are growing tremendously in our alternative program which is really good for our kids. How many students are in the alternative program? How many kids right now? Yeah, currently I think we're at 17. Um it fluctuates because if a kid is um comes in and they're done in December because they're a senior and they're going to the military, then they drop out, we add another spot. Uh there are limits based off the amount of kids you can have enrolled in
066that program. Uh but we have it's unique this year because we have three teachers. So our numbers can grow a little bit more. You have Mr. Sharp who does an hour. Mr. Gonzalez does three hours and then you have Mr. Blake that goes in there for like 45 minutes too as well. So we can add some more if we need to. And we kids keep asking for it. So just keeps growing and growing and we get a little bit of a kickback from it from our program. You get a little bit of money back too as well for the for the budget which is nice. Make a motion to approve the deregulation of the 5-day school format for the alternative education program from the 2627 school year. >> Second. >> Roll call vote. >> Gates.
067>> Yes. [clears throat] >> Item 11, staff reports. >> I'll start with Miss Silva uh is a little under the weather today, so she's uh not going to make it today, but you can see her her staff report there. Um, but let's have middle school. You got for us? >> Uh, for me, I just want to brag on my staff. Uh, the new hires that we have. I've always say at the beginning of in the meetings, I say, "If you're going to do something out of the ordinary, invite me to come. I'll try to get there if I can." And I've had at least five reach out and say, "Hey, we're doing this activity today." There's two that has gone on in the commons. We've had an escape room um with, you know, using eastern
068geography and then a map that Mrs. Toller brings in every there's just a huge amount there in their socks, you know, running to try to find I've never seen someone so excited to find Beaver, Oklahoma. Um, but just, you know, do finding ways to keep kids engaged and just these types of things. It's just it's great to see and it's going on and it's seems more this year than it's ever been. So, just something exciting going on there. >> High school. >> Yeah, that's been another amazing recognition. at least I put that on the two awards we received for US News which was great you know top 10 again in the state um just amazing what our staff does is absolutely unbelievable how hard they work and how and it's good to be recognized and
069then the secondarily on top of that is the AP ranking of being bronze again if you look at the list of schools that are on there they're elite schools and we're elite what we do and we have great scores we got our scores back this summer and another amazing job by teachers. I just wanted to brag on them how good they do and I'm lucky to be a part of it. [clears throat] >> Special services. >> All right. Um I shared a little story about one of our students at the ECC um that had got really low um she is a diabetic student and so just the way [clears throat] that the staff responded um nobody panicked. um they followed the protocol, contacted the nurses, and um mom was just very very appreciative of of
070the care that we provide. So, I think that is truly just an awesome example of what we do every day. And then, um just, you know, sometimes it's just really cool when you have new staff and you get that perspective, that new perspective on things. one of our new um [snorts] ML assistants, you know, she was like like, "Wow, I just can't believe how like confident our students are and that they're willing to step up in front of their peers even when they're still learning English. Like that's really hard." And so it was just it was cool just to hear her um recognize our students and just how our teachers are building confidence within them that they they don't want to shy away and hide in the back and not you know, just because they're
071learning English. So, um I think that's pretty cool example of that. >> And I would add to that to our BCHC numbers. Uh can you speak to that a little bit? >> Yes. So, we're at we're at alltime record high. Um last year we had 23 students. This year we're at 24 students. Um so, we are packed to the brim. um to the point that there might even be a couple of times where we have to make two trips to go during one time slot to drop off and pick up um which we love and um you know we're so excited. Today was the first day back on site and so it was good as our bus driver said he was like it was great. It was a little crowded but it was great. [laughter]
072>> Thank you. And then uh Mr. Marino is out and about. I think we have three different events going on three different places. So, he's out and about doing that as well. You can see some of his reports as well. I'll highlight one of those for him. Um, and I think I've mentioned this to the board as well. But, you know, we've we've heard nothing but great things about our athletic trainer, Kelby Turner, um, doing a great job for us. Um, and and you know, had a compliment from another district, uh, who took time to reach out to us. and that just doesn't happen very often when when you're talking about trainers who are kind of usually on the sideline and kind of um off to the side. But uh she helped a a student
073uh from another school at an event and that parent was so impressed with the way she handled that situation. They took time to reach out to us and just say, "Hey, just want to let you know our experience with your trainer um and how positive it was." So, uh I don't think it gets much better than that. So, we're very uh very pleased [snorts] with the job she's doing. [clears throat] Okay. Item 12, proposed executive session to discuss the homeless status and/or enrollment of student A, where public disclosure of information would violate confidentiality requirements under federal and state law, specifically the Family Educational Rights and Privacy Act, Furpa 20, USC TW uh 1232G and Privacy Protections under the McKini Vento Homeless Assistance Act. Act 42 USC um 11431 accept as authorized by 25os 307 B7.
074Uh 12A vote to convene or not to convene into executive session. I move that the board convene into executive session to discuss the homeless status and/or enrollment of student A as authorized by 25os section 307B7 because disclosure of this information would violate federal and state confidentiality laws under FURPA and the McKini Vento Homeless Assistance Act. >> Second roll call vote. >> Yates, >> yes. >> Walstead, >> yes. grinder. >> Yes. Make sure you touch the AC that >> it's a section Uh >> okay. entered executive session at 7:05 p.m. and returned at 7:33 p.m. to discuss the homeless status and/or enrollment of student A under 25os section 307B7. Only those items listed on agenda item number 12 were discussed and no votes or board actions were taken while in executive session. Uh item 13, vote
075to approve or overturn uh the decision of the superintendent to deny the homeless status andor enrollment of student A for the 2627 school year. >> That's a little different than >> this. [clears throat] Yeah. So the recommended motion is just a little different than what this said. >> Yeah. >> Uh the recommended motion is to approve or deny the enrollment. This is to approve or overturn the decision. >> I would go off the statement, not the recommended motion. >> Okay. >> Is just recommended. You you guys you guys change that. However, your motion that's just what is recommended by when I put in OSSA but >> the language matters. >> Yeah. >> Sort of the opposite. >> Yeah. [snorts] >> Whatever motion you make is what will go in here for the minutes. >> Okay.
076Uh, I make a motion to approve the decision of the superintendent to deny the homeless status andor enrollment of student A for the 26 27 school year effective immediately. >> Is that correct? >> Okay. Sorry. We got a second. >> Miss second. >> Okay. Uh, we have a call vote. >> Uh, Yates. [snorts] >> Yes. >> Riner. >> Yes. >> Wala. >> Yes. Uh item 14 um proposed executive session to discuss the employment [clears throat and snorts] of employees as listed in addendums A and B as authorized by 25os section 3071 14A. Vote to convene or not to convene into executive session. >> I make a motion not to convene into executive session. Second. >> Roll call vote. >> Gates. >> Yes. >> W. >> Yes. >> Riner. >> Yes. [snorts] >> Item 15, discussion
077of possible board action on the employment of employees in addendum A as authorized by 25os section 307B1 for the 2627 school year. Make a motion to approve the employment of employees in addendum A as authorized by 25os 307B1 for the 2627 school year. [clears throat] >> Second >> roll call vote >> W. >> Yes. Yes. >> Riner. >> Yes. Yes. [snorts] >> Item 16, discussion of possible board action on the employment of employees in addendum B as authorized by 25os section 307B1 for the 2627 school year. >> Make a motion to approve the employment of employees in addendum B as authorized by 25os section 3071 for the 2627 school year. >> Second. >> Roll call vote. >> Yates. >> Yes. >> W. Yes. >> Riner. >> Yes. [clears throat] Item 17, information items. >> No
078information. >> Sorry. No information. >> Okay. Uh item 18, board member comments. I I would just uh note that I mean as was mentioned earlier uh about enrollments and us uh our capacity and what a fantastic job you all have done of of of looking you know what the needs are looking at what what availability we have and and filling those spots for for many many reasons. uh it's it's all for the betterment of all of the students of Bethany when we do that uh versus uh it just being uh you know open open spots and also uh it seems like we set out on this mission with some of the things that were put in place well over a year ago and this is just a continuation of it and u hats off to
079everything you all have done this great >> item 19 superintendent report. >> All right. So, just want to celebrate a few things. Some of the things you've mentioned um you know the each school uh site being ranked in the first percentile, second percentile, eighth percentile um at each of those levels um elementary, middle school, and high school. And um you know they have a lot of ranking systems out there and you know each one [snorts and clears throat] looks at different things but um certainly what it indicates is that uh we're doing some good things and so very proud of our our schools are um our teachers but mostly our students who um have to um you know show that they've learned um throughout their uh career and certainly that's showing through those types of
080rankings like that. Um, also as mentioned the AP honor roll, um, you know, a lot of lot of schools in Oklahoma. Um, and when you look at that list in particular, there's even fewer public schools. And so certainly what we would acknowledge is there are certain challenges that come with educating any student who moves into the district or walks through the doors um and still being able to maintain that high standard of college preparation and being on that list with a few other uh public schools along with some others. Uh just a really proud moment for us. I feel like um I'll echo what Mr. Walad said um you know with Mr. Jasper in the budget. Um, one of the things I really appreciate about him is, uh, he's has a very conservative mindset, um,
081as do I. And so, um, having someone work side by side with you and with the district, um, who has that same mindset of let's make sure we make good conservative decisions, um, so that we don't run into situations that you hear on the news and where there are big issues or or major decisions that have to be made um, at the last minute because um, you know, circumstances, but maybe also sometimes just planning ahead and foresight. And so, um, very fortunate to, uh, to work with Mr. Jasper, um, with his mindset [snorts] just, you know, aligning so closely to how I would also, um, implement a budget within the district and certainly we're we're seeing the benefit of that. Um, couple things that I'll note. Uh, Camp Classen is in a few weeks, and
082we're excited to carry on that tradition. Once again, uh we've taken our fifth grade on a 3-day camping experience. And I just want to thank our teachers and our parents and our principles and our counselors and all those who go to make that happen, spending those three days. Um I know it's a great tradition. The fifth grade students always look forward to it. But also, I'll note that uh this is Mrs. Stewart's last camp class uh and so uh 23 years. This will be her 23rd year and uh and her last year. And so I wanted to highlight that as well. Um, also want to highlight a great start uh for Mrs. Silva and the elementary school um her uh leadership in that building uh getting underway and um we've seen a lot of new
083things that they've implemented. Uh the the couple of them are the golden ticket. Um the golden ticket is uh principles uh may get a student who receives a golden ticket and they are making a point to call parents themselves with those positive phone calls of why that student got that. Um and then they've got another one uh that's kind of the opposite of that and it is positive shout outs for teachers. So they're encouraging parents to reach out to administrators and share positive things they're seeing within their child's classroom with the teachers. And so you have this, you know, back and forth communication is really what it's opening the door to is, you know, we're we're communicating with each other and and so I appreciate uh both of those ideas. Um and just the connections
084that those are making with families and just letting families know we want to hear from you and we want you to hear from us. Um especially in positive ways. Um and then they had their first roundup on Friday and so uh Mrs. Silva uh had the first time in front of the students and and did a great job. I particularly enjoyed the new twist on sensational citizens and what they've done is um sensational has been done a very similar way for a very long time [clears throat] and it's essentially you know two students in each class are chosen each quarter to be the sensational citizens and they've taken that and turned it into uh make sure I ride with character and they attach it to a character trait. So they're teaching within a month a
085character trait and then they are having a similar celebration with a certificate and that students go in front but they're uh particularly uh noting that they've met that character trait for that month. And so it has an emphasis on very specific ways students can build character and character development um as opposed to what they had come across which was the general term of sensational citizen and what what does that mean to a student? Um and so appreciate that. also love that that was a collaboration with the teachers and the administration. Uh looking at something that had just been done for a very long time and thinking how can we make this more impactful for students. So just love the things that I'm seeing early on at the elementary with the staff and with Mrs. Silva
086um in that building. Um and then as Mrs. Donley said, you know, just want to celebrate our new hires. Uh this is, you know, first impressions are very very important to everybody to administration, to fellow teachers, to students, and then to parents. and u we we've had a lot of great feedback early on and so just commend our new hires uh for jumping in there and making an impact right away. Um and then I want to celebrate Miss McCann for her role uh as a community partner coordinator. Um and we're just now beginning to see the the fruits of some of that labor that went in. Um, but very excited about uh where we're at and the impact that's going to have on our activities programs in general, just being able to put some funds
087back into those to bring down costs for parents um that that are really uh have really gone up over the years. And so, uh really liking what we're seeing there. And then also loving what it's brought in addition to just funds. We had a halftime uh field goal, you know, kick uh that a student got to participate in and uh one for one made made the first one. So that was exciting. Um but then we also have halftime activities at volleyball games and will at basketball games and um so it's been a a great thing of not just how can we generate revenue, but how can we enhance the uh game day experience? And then of course with our uh new scoreboard in the gym, we're we're learning how to utilize that best. We finally
088got to where we have students pictures flash up there when they do something within a game and it's got some sparkles and things that go with it. It's just as a parent that's really cool to see see your kid highlighted in that way when they do certain things. So very excited about those things that are going on and um looking forward to seeing more of those things. Um and then we have our professional development day coming up September 21st. Elementary is going to be working on their OET grant uh specifically and uh some of that new technology that they're going to be implementing. And then middle school and high school are going to be working on improving instructional practice for tier one um in the classroom. And so that'll be our emphasis on that day
089as well. So that is my superintendent report. >> All right. Item 20 we are ajourned. Thank you.