001all of the basketball events and volleyball events and the performing arts center. So, they've got a lot of after hours events that require conditioning. So, and then districtwide year-over-year. So, we're down 20% as a district. So, it's it's really exciting to come into work and most facilities guys probably don't like numbers and metrics and percentages, but I like them. I always have. It just it just shows we're actually making a difference and and and we're hitting we're hitting where it counts and that's the pocketbook. And Dr. Jasper, I think you've looked at kind of for forward forward looking and if we maintain this, it's about 20,000 a year in in savings. >> Yeah. So I would say on first thing I would say on Mr. Mott being a numbers guy where maybe some other facilities
002people are not Mr. Mont is one of the best facilities people in the state. So I'd just like to say that we appreciate um to also say what Mr. M said on the numbers wise if you take April of 24 versus April of 25 the difference in that monthly cost you can extrapolate out and it's probably a savings of about 20,000. Um now why Mr. Mont says what he says is very important. We can't control the overall cost of energy if you know natural gas prices go up and stuff. So you can't base efficiency just on the cost. But it does look like there will be, you know, monetary savings from it. So, it it's been a very good deal >> for sure. Thank you. >> It's been great. >> You guys have any questions?
003Any concerns? >> Okay. Thank you guys. >> Uh item seven, consent agenda. Uh approve the minutes of the August 12th, 2025 board meeting. 7 A. Uh 7B discussion and possible action to approve the following contracts agreements for fiscal year 26. AOU with Northcare. B K&K insurance for Camp Classen. C reading eggs for elementary. D parchment contract. E flowabulary renewal for elementary. F uhou with the uh Oklahoma Department of Mental Health and Substance Abuse. 7 C discussion and possible action to approve the following out of town and outofstate overnight trips. A high school band Tulsa, Oklahoma, January 21st through 24th, 2026. B. High School band Orlando, Florida, April 16th through 19th of 2026. C. StuCo State, Panka City, November 1st through 3rd of 2025. D. High School Choir and Orchestra, Branson, Missouri, April 9th uh through
00412th of 2026. E, Camp Classen, Davis, Oklahoma, October 1st through 3rd of 2025. Uh 7D, approve the additions of the following activity funds. One, athletic director 819. Two, high school fund 923. Three, elementary fund 913. for partners in education 976 and then 7E is approve the financial fund reports. So on the financials starting with the activity fund we have the sheet that's kind of a combination of a balance sheet and an income statement. Um I would say behind that there are the balances of the individual activity fund accounts. None of those are negative, which is, you know, important. We don't want activities to be running in the red. Overall, what I would say is you can see a lot of activity for August, just like there was a lot of activity in July. There's a
005lot of revenue coming in and there are a lot of expenses going out as fundraisers are going and also, you know, some of the bigger, more costly sports are are starting up. What I would say is it's actually not if you look at the beginning balance and the ending that's a difference of about you know 30,000 that's not more than last year. I always try to look at the past kind of compared last year it was actually closer to 200. So that's uh not out of the ordinary for it to drop that much. It starts picking up more in later fall and spring and getting back to where it started. That's what we hope. That's what it's done in the past. So just a little history on what typically happens there. Moving on to the
006function summary report. So this is basically and we're getting to the point I think next board meeting we'll do the the budget book um and just discuss that the function summary. The first page is the is the general fund and that appropriated number is kind of a placeholder for what our budget might be. I think it might end up being a little higher once all is said and done. You'll notice that we have more than a couple months worth of incumbrances. If you took two divided by 12 and took the percentage, um we have way more incumbrances than that percentage would be. That's normal. Um, a lot of the encumbrances are opened up front just because we know what a lot of the costs are going to be. The number on encumbered will actually be
007a lot bigger next month when we finally have payroll completely encumbered. So, we actually did contract signing today and tomorrow. So, once that's done, we'll have it encumbered and and that'll also make it a lot easier. Um, didn't want to do the budget book until we have a really good number for that. It's kind of predictable, but want to see what we actually put in the system before we finalize it. On the revenue collection sheet, there's nothing that I would say is way out of the ordinary. our last board meeting on the collection sheet, the big amount from foundation and incentive aid from the state. I think we had received it the day of the board meeting, so it wasn't on the tracking sheet, but we had actually gotten it that day. So that's our
008big typically a million dollars a month. Everything else is pretty standard. We're collecting a little bit of advalorum, but most of that comes later on in the year. And then one thing I would just note, we collected down, it's it's in state 3436 school resource officer. Um we collected 93,000. I had already put 92 last board meeting before we collected it. So we collect a little more. That is this should be the last year of that. So that's something that's just you know we have to keep track of revenue that we won't have in the future. So that if we wait until we find out next August and July, we could be in trouble. So that's something that we won't have next year and we something to be aware of. >> And that was part
009of that three-year uh thing plan that they had. And there is some talks of maybe extending that because they've been so happy with how it's gone, but we all know that. >> It would be great if they did. I >> I'm not a pessimist. I promise. But I I I I like to assume we're not going to get it because that way you can >> hopefully be sure you're not in a worse position. But hopefully Yeah, hopefully they do >> redo it. Um any questions on the financials? >> So on the federal funds, when do those start coming in? They really don't start coming in until really the spring is when you start claiming them. There's a few claims kind of last year we started claiming a little bit in December I think. Now we
010did receive in July you receive some final claims. You'll see uh >> from prior year. So you do get those in July but you really don't start claiming a lot until really late winter into spring. Any other questions on 7B or 7C? >> 7C. That was a little confused. The high school choir and orchestra that most of the paperwork He says choir. >> That was my fault. >> At the top it said orchestra. >> It doesn't talk about the orchestra doing. >> I think it's because Miss Beer submitted it. So >> Oh, okay. But it's a joint performance or is it two separate but at the same place? >> It's it's uh they're at the same place. It's the same trip >> from what the paperwork states. >> Yeah. I just didn't know if the
011orchestra was playing while the choirs performing or >> I don't think they have exact details yet. >> I don't have >> more curious than >> all I have. >> This is the first time I remember those two going together. >> It's the first time for this trip. >> Yeah, that's good. >> It's kind of cool. >> Motion to approve consent agenda. >> Second. Roll call vote. >> Palmer. >> Yes. >> Nate, >> yes. >> Penners, >> yes. >> Uh, item eight, approve the general non or general fund non-payroll incumbrances for fiscal year 26, uh, numbers 220 through 285 for $185,255.33. The fiscal year 26 change orders for general fund of $11,74161. The general fund payroll number 70,000 through 70,337 for 4,251,745.76. And the fiscal year 26 building fund non-payroll number 12 for $24,691.90. So, I
012like to go ahead and on some of the larger ones point out what they are. Um, just because I think there will be questions and it's it's good just to go ahead and and talk about them. The largest one is from American Bus Sales. It's if you're looking at the PO number, it's PO271. Mrs. Williams, Heather Williams. Um, you know, she runs all the special services and they really needed a bus that was that you didn't require CDL and also I believe and Mr. Mont was a little involved in finding this. I believe it has a lift for wheelchairs >> and stuff. So, it's it's kind of a it's not your typical bus. It's more of a a bus that's going to help out with special services. It's also paid um through IDEIDA funds, project
013621. So, those are federal funds. Um it's it's not out of our our state aid because it is specifically for special services. Um but that's one of the bigger items that I just thought I'd mention. It's to help out especially they've had some trouble just getting kids on buses, I think. And also, um sometimes there aren't always bus available maybe. So, they just that's something they needed that they've been wanting for a long time and Mr. Mott was able to find one. It's really hard to find those because they they get swooped up as quick as as quick as ones available. Um, some other ones that are larger is you'll see PO283. It's a Simoniz Sports Field Services for 6700. That's baseball field seating. The district has and it's just baseball field. The district has,
014you know, always in the past helped out with football, soccer field, and and baseball field seating. And so that's just something that we're helping out with again on that. Um, right underneath it, there's number 284. It says Shauna Murray Perry. We're not just paying a random individual on that. Um, for 9,000. That is project 541. It's federal title two funds that you can use on professional development. And so, and Dr. Bell is going to maybe tell you more about what she's going to teach on, but you we're basically having her come in for a couple days. I think one in the fall and one in the spring, and she's going to work on some things with I believe all the teachers will be able to go to it. >> Yeah. So, you know, we've had
015to focus this year for learning and instruction. and it has been great. The principles and teachers have done a great job. The the conversations I've gone into um have just looked different this year in a in a great way. Um so really proud of the principles for leading that initiative, really proud of the teachers for um you know just uh taking it and and really engaging those conversations. Um so one of the things we have not done very often is have somebody come in uh and speak to our whole district uh together. Usually it's really really expensive. We happen to um know about this person um and the price for bringing a speaker in uh is very reasonable. This is a full day that we will do in the performing arts center with the whole
016district. So all staff on uh our first PD day in September and then when we come back in January, she's going to uh split uh secondary and elementary. Half day with elementary specific to their level and then half day with secondary. Um, and so we're really excited about everyone hearing that. What she'll be talking about is uh tier one and intervention. So what tier one is basically what happens in the classroom and how teachers can work with students at the classroom level um outside of pulling kids out and which would be tier two, tier three um and and just having a conversation with teachers uh talking about those things which has been a huge focus uh for for us as we've gone. And so we feel like bringing her in with her expertise um will
017be great for them to to hear just new perspective and and begin some conversations that we'll be able to follow up on. So really excited about uh her and and her being able to come. Again, we we know about her a little bit. So we we we know good things about her. Um it's not just kind of a a shot in the dark. So we're really excited about being able to do this. Um, the last one I think I would just especially mention is there's one PO in the building fund, PO2, um, for $24,691.90. Um, our scoreboard took some damage in July from from that. We had a pretty windy night and it just can't be repaired. So, that's that's a PO to replace the scoreboard. our uh our deductible is way more than that.
018So it's 50,000. >> Insurance wasn't gonna be >> Yeah. >> And so the wind blew it down. >> Yeah. When we had a rainstorm uh one day and we come the next day and the scoreboards just kind of folded. Still that way now. We had >> Is this out at the football field? >> Yeah. I actually think that was my second day on the job. >> Yeah. Middle school track. >> That one. Not that. Yeah. Well, >> we're fixing everything else up. >> That's right. It'll match the rest of it. Uh, >> okay. Great. >> Yeah. >> Any questions on um any ones that you guys are wondering about? >> I make a motion to approve the encumbrances as presented. >> Second. >> Roll call vote. >> Palmer. Yes. >> Gates. >> Yes. >> Pedit.
019>> Yes. >> Item nine, estimate, estimate of needs. Uh 9A, presentation of the 2025 2026 estimate of needs and 9B, discussion and possible action on the 2025 2026 estimate of needs. Okay. So, I've given you guys each a a copy of the publication sheet. the larger document is, you know, on the board meeting. Really the the main thing is the first page and really overall what the estimate of needs does is we send it to the county excise board. Um we also have to send it to the state. Um but you send it to the county excise board and it gives them the number the max amount that you can spend in a year. And I would say we don't we don't want to spend the max amount because we would have no carryover and
020we would be that would put us in a bad financial condition. This is just um you know when we send it if they approve it, this will be the amount we're approved for. Um you don't want it to be too small because there's also a carryover penalty if you don't spend enough money. So it's kind of you're estimating your revenue and kind of trying to find that sweet spot. But I'd like to just talk about kind of break down what this sheet is. So up at the very top, the first rectangle that says statement of financial condition, that's really a government or not for-p profofit term for a balance sheet is what that is. And so the first one where it says general fund, it says cash balance as of June 30th, 2025. This is
021giving us a snapshot of where we were at on June 30th, 2025. That's that $7 million amount is the amount of cash we had on hand. And then underneath it, we had about 2.7 million left to spend. And that's that's stuff that we you can have POS open from FY25. You have to spend it by the end of December. And so right below that you'll have the 4,321,000 number. That's the amount we carried over into FY26. Over to the right, the building fund is the exact same. It's a snapshot of where we were at on June 30th. um it has our cash and then the reserves from schedule 7 are the amount that you know we still have to spend from POS and FY25 and our carryover is a million42,000. So that's just kind of
022where we were um it's a snapshot of where we were at the end of June. So moving down over to the left, this is really probably the biggest part of the estimate of needs. you'll see current expense of 20,937,000. That's the amount we're sending to the excise board, you know, asking can we spend up to this amount. We're not planning on spending anywhere near that. Um, but that's just kind of kind of the amount that you're getting approved for. Down below that, you'll see an estimated miscellaneous revenue. This will be very close to the tracking sheet we do every board meeting. The different these are the different revenue amounts. The 2000s are, you know, local and county. 3,000s are state, 4,000s are federal. And if you combine that bottom line number with your 4 million
023carryover and your 800,000 to raise from adorum, that's where you're getting that 20,930 uh 20,930 20,000. We're gonna have to spend more than that. 20,937,000. So that's really the main part of it. They do they do a a smaller version of that for the building fund. Down at the bottom uh right hand, it's showing, you know, 1 million8. That's the max amount you could spend if it's approved by the county excise board. And that's coming from our million42,000 carryover. and then 704,000 of funds raised. Most of that um and adorum tax most of that 704,000 is the red bud funds that I I believe that just started a couple years ago. >> Yeah. >> Um most of the seven almost all of the 74,000 except maybe 3,000 is red bud and then you've got 114,000
024from Adalorum. That's so you're looking at actual revenue estimated at around 820,000 in the building fund. Uh they also give you a balance sheet for the the sinking fund. That's not really money that can be used on anything else except the the bonds that are outstanding and that we have to make payments on. So there's there's really not much to talk about there. And then I would just finish up by saying the rest of the document is is mostly past expenses broken down in different ways like by by function and and things like that. Any questions? Sorry, I feel like I rambled. >> It's good. No, it's good. >> No, good explanation. One final thing I would add is just we are going to have less revenue. CO money and I think I said this
025last board meeting, but CO money created a very large carryover. We had a $6 million carryover into last year. And you'll see that, you know, you've seen here that it's four. That's because the prior CFO did a great job. that that was the max amount that you could spend. But on that note, I would say our carryover is less. We will probably receive less revenue because in FY25 there was a little bit of COVID money even though it was four years out. So um money will be a little bit tighter. I would also say you never know what's going to happen with the economy. Oklahoma's economy is highly reliant on oil and gas. Right now it's trading at mid60s a barrel. To make money they have to it has to be at 90 to $100
026a barrel. So I I I'm hope I'm wrong, but the economy may be a little down just looking at it. I'm I'm not an economist, but you want to kind of have your feelers out there and just be predicting. So it could be that revenue is a little bit down next year when they kind of make their allocations. Um and we're also in a period where um government efficiency is a thing. You kind of go through these periods. So just things to be aware of and there may be money may be a little tighter and and there may be some more nos. I don't like telling people no, but that's that may be what we have to do to make sure we're in a good financial condition. That's I think the last thing I would
027say. >> And we have been relaying, you know, to to staff just we're in a we're in a season of saving. We've we've done a lot of facility improvements and they've all been great and needed, but um you know, it's easy to when you get yeses, it's easy to keep asking and we we we've shared that we're at least for now, we're in a period of wait and see, but but with that saving and and so our our our first thought is maybe not, but we'll check. But because we want to save and make sure we're in a good place depending on how the coffee does. You got to read B. >> Oh, I already read it. I can read it again though. >> You did? >> Oh, okay. >> Thought you read motion to
028approve the 25 26s. >> Second. >> Roll call vote. >> Palmer? >> Yes. >> Pettit? >> Yes. >> Jaggers? >> Yes. Item 10. discussion and possible action on adult meal prices per USDA requirements for the 2526 school year. So you see here there is a a little bit of an adjustment there on the adult prices. Again, this is just recommendation um from USDA. So we we follow that recommendation. Um if you do have any questions, we have a representative from Sedexo here to help with that. But um we just kind of take take their recommendation and >> this is something that is is kind of set and we typically vote on it every year. The the thing I would add to Dr. Bellows is if it's less than that amount, the general fund has to
029make up the difference on the meals. So, >> and Mrs. Elliot, you want to add anything? >> No, if you have any questions, I can answer. >> Do we serve a lot of adult meals? I thought we serve kid meals. We do. Yes. Um we don't serve a lot of adult meals. We serve some. Yeah. Um mainly on holidays like Thanksgiving and Christmas >> when parents come in for meals or whatnot. >> And that would include teachers as well. >> Correct. Teachers teachers as well. >> Okay. >> Yes. >> The um breakfast was a pretty big jump compared to usual um because they started this year that if you are severe need breakfast, you have to do it by a different number. what they said in the past and so that is why there is
030a 60 40 I can't remember >> it's 55 >> 55 cent jump on that one because Bethany is severe breakfast >> my understanding of it um and Mrs. Elliot, correct me if I'm wrong, but my understanding is, you know, we get so much for child nutrition every year. And so, I believe it's the USDA set these prices and if you're they want to make sure you're not using child nutrition on adults and so if you don't meet these prices, that's why you have to make up the the difference. >> Motion to approve the adult meal prices for the 2526 school year. Second. Roll call vote. >> Homer, >> yes. >> Pedit, >> yes. >> Jaggers, >> yes. >> Uh, item 11, discussion and possible action to approve the revisions to the following board policies. FEG
031FN C D O-r FFG D O D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D A BB, and F F A. >> All right, so I'll go through this a little bit. Um, and if you have any specific questions, let me know. Uh these are all policies that are recommendations um from OSSBA based on law changes that either have gone into effect or a lot of these will actually go into effect after November 1st. Um so I'll summarize these and what they say uh generally speaking. So FEG has to do with military transfers and students specifically on IEPs and um the acceptance of those
032types of transfers if they're on IEP and military transfers. Um that language is just language OSSBA has given us. Um FNC um there was a law um talking about anti-semitism and so there's a couple policies here. Uh DO is uh actually also uh at oh I'm sorry not not DO there's some language added to DBCA that's also uh referenced there. Those both those things are related to that law. Uh, DO-R is um a new law that talks about being able to um terminate a teacher for failure to report uh abuse cases. Um, and so that's just adding some language there that uh allows that to happen. Um, we have talked to our staff about that and let them know the uh their responsibility in reporting individually and and how that relates to their employment as
033well. So, that's been communicated to them. uh DEEC-R7 is changes to maternity leave that was uh an additional uh time was given um if they have sick leave uh they take longer if they want to use their sick leave longer than the six weeks um and so that just changes language in our policy to allow that. Um FFG um also has to do with reporting uh child abuse and that just states that we will have teachers sign to acknowledge that they've been told that this is uh something that they have to do and um have received that information. Um DO is termination of employment added some language um there uh about uh abuse reporting as well. um FFACA um there was some new uh options for administering EpiPens and training required for teachers and staff
034related to Epipen. So that is now in that language as well. Um there was there were some optional languages that we actually talked through last year um about administering Epipens. One part of that is something we've already done historically and and always have done and will do, which is if we use an EpiPen on a student, we will uh call 911 and we will contact the parent. That seems like something you would do anyways, but that that is now uh a requirement. Um, and then DABB, you'll see there's a a little line that is added on the end of a couple of different paragraphs there. And that is uh talking about legislation in which if there is somebody suspected of uh an allegation of inappropriate behavior with a student that that will be communicated as
035well as um any u work history with their ter. You can't just allow them to resign and not report that there was an allegation or uh a situation involving an inappropriate uh situation with the student. So, um so those are the policies. Again, just uh all uh typical additions uh based on law changes, but if you have any questions about anything specifically, I'd be happy to let you know. I make a motion to approve the revisions to board policies fecb >> Yates. >> Yes. >> Edit. >> Yes. >> Jaggers. >> Yes. Uh item 12, discussion and possible action to approve the cardiac arrest emergency action plan for the 2526 school year. >> So this plan is also based on law. Um we actually had this plan in place last year. This plan that you're reading
036is the same plan with the additional changes of staff who have changed or um just a you'll see u some different names there. if if somebody swapped a position. Um it mentions RA panic button systems. So any updates that we needed to switch are there but the plan itself is pretty much the same which is uh still a good plan uh and what is also required by law to have. So I appreciate Mr. Chaffy working on this with the nurses to update it and make sure that we got it uh in our in our policy to approve. >> Motion to approve cardiac arrest emergency action plans for the 2526 school year. Second >> roll call vote. >> Palmer, >> yes. >> Yates, >> yes. >> Pedit, >> yes. >> Taggers, >> yes. >> Item 13,
037discussion and possible action on the district's 2526 all school musical Rogers and Hammer Hammerstein uh Cinderella. So again, just uh talking to the fine arts program uh just of options and um had great discussion and you know our our goal is always to have a production that both allows uh students from all different schools to participate but also is something that we would feel comfortable with uh students at all ages coming to watch and observe and feel like uh Cinderella the story of Cinderella is a good one for that. Motion to approve Roger and Hammerstein Cinderella for the 2526 all school musical. >> Second. >> Roll call vote. >> Palmer. >> Yes. >> Gates, >> yes. >> Pendit, >> yes. Uh item 14, discussion and possible action to approve the district's capacity of students in
038each grade at each school as presented. So each quarter we have to update our capacity limits and um what you will notice here is that our capacity is uh we are at capacity and we have zero uh room for transfers. This would be a place that if we felt like we needed to add students we would set that capacity higher and then that would free up space for more transfers. I will tell you that um our numbers are high higher than if you look at our capacities and what we said they're well above that. Um we're still comfortable, but um we would prefer them to be lower, but we do know that we had a lot of people move in when they didn't get transfers. Um so there were a lot more people uh who
039enrolled after transfer season was done than was expected. And so uh again the goal is to to keep numbers at a comfortable level and I would be honest in telling you this doesn't reflect that because our numbers are right where they were you know three four years ago. Um so we still have some work to do um to manage those numbers at the lower level so that when they get to high school and we have an influx of students they're also manageable. So uh we still have some work to do. We'll continue to set our capacities where we where we need to, but um u and we're also doing a lot of work in making sure that the people who have identified residency here are are truly living in our district. And that's a a
040tall task, but we're we're making sure we're diligent with that. >> Make a motion to approve the district's capacity of students in each grade at each school site as presented. >> Second. Roll call vote. >> Palmer, >> yes. >> Yates, >> yes. Yes. >> Jackers, >> yes. Dis uh item 15, discussion and possible action uh on the addition of an adjunct teaching position with the certification in the area of dance for teaching palm requiring board approval from OSDE for certification and dance. >> So really quick explanation here. Um we do have an hour in our day that is palm and the teacher uh Miss Peralta is not certified in dance. for her to teach that class, we have to adjunct her. So, she does a great job. Not concerned about anything with it. This is
041just an accreditation thing that we have to do for her to teach that class. Motion to approve the addition of an adjun teaching position position with certification in the area of dance for teaching palm requiring board approval from the OC for certification and dance. >> Second. >> Roll call vote. >> Homer, >> yes. Yes. Item 16, staff reports. >> Mrs. Williams is, uh, out today, unfortunately, but we would like to, uh, have some of our principles share with us, um, some information on their staff reports. So, uh, Miss Chavez, you want to start us off? >> Do I need to stand? >> Please do. Yes. >> All right. Um, so on the board report, I wanted to talk about a lot more than one, but I will just go ahead and talk about the elementary
042playground edition. So, last year, our PTO worked really hard and our families and the community worked really hard to raise funds so that we can make some updates um to the elementary playground. In recent years, we've done things like supporting helping get an additional big toy at the ECC. We've also supported and getting um turf. I know that's been a partnership with the school budget as well, not just our PTO funds, but last year we focused on getting more equipment. And so what we did was moved the gaga pit that was traditionally right near like the administration office. So, I don't know what a gaga pit is. >> Long octa. Um, and it's like my mind is going. I think it's an octagon how they counted the sides, but there are 10 students at a
043time and they play a game and it was actually donated by family within our district. Okay. And it is a hot topic place, but um it lets just some visibility concerns and it is a very intense game and it needs a lot of monitoring. So, we went ahead and relocated that um and got some different for it so that it way it could be safe and not just like our laptop. And so that has been relocated to where one of the basketball courts was. So now we have Gaga pit, basketball, and soccer. And then we still have wall ball. And so we kind of have more of that competitive play on the blacktop area. And then on where the turf is, we had instruments installed, some of which were donated by Platinum Playgrounds, who helped
044with the ECC editions and who also were part of this um project as well. Then we have two spinning objects. So, one is an egg spinner and the other I have no clue what the name is, but they love it. And then we have the biggest thing that you can see. It's called the bird's nest. And it is various ropes with different platforms at different heights that the kids are loving. And the goal was that our broad range, you know, we have first through fifth grade finding toys that would be able to um excite and engage the various abilities um while still making it safe. And I will tell you across the grades, it has been a major hit. Um, and we're just so excited because I know that's also impacting positive play. It's giving
045them more options and really helping with some of those social interactions because we're allowing more things. And so, we're looking at phase two for this year's fundraiser of how we can continue um and just do a little bit more funding. But it's been a really great experience so far. So, I'll limit it to that one, but that's awesome. >> Thank you. Thank you. >> You're welcome. >> Middle school. >> Okay. So, in the middle school, our probably our most exciting thing recently is Bronco games. Um, it's a time that the kids get to come in and just see teachers, staff in a different light, not in the classroom setting. So, we take a day for each grade level. So, we start with eighth grade, then seventh and sixth, and we go down to the high
046school gym and we play for two hours. So we do volleyball and we do we have big connect four games that the kids do relay races that way and chariot races and then we do tugof-war and just loud music playing kids having fun and we used to have it later on in the year but we found that it was such a great way to build relationships and the kids to you know kind of see their classmates a little differently and cheer for each other and so um we we had it earlier this year and it was really it was really a great thing and so the kids cheer each other on and it was just it was a fun positive experience and And it's an exhausting three days for all of us that are running
047the whole thing, but it's worth it in the end. So, uh, sixth graders actually went to their teachers and said, um, we need to practice our connect four relay. So, for next week when we do this, and they're like, oh, we don't do this. So, but it's just a fun way for kids to to get to see all of us in a different way and us to have fun with them. >> That's great. >> All right, that's cool. Yeah, I I was just confirming with Miss Tovar about the amount of money and coach Forester as well has been helping with this. We One thing that we've done at the high school is we started an aviation program three years ago and Dan Allen has kind of taken it with Coach Forester as kind of like
048a backup for grant funding for this and we we applied for a grant AOPA grant and we got over $21,650 for the program. Wow. >> And so that money is spent I got the spreadsheet here so I'm not good at math. I'm not a numbers guy, but I'm trying my best here. Um, simulator. We got another simulator for our kids to fly or to pretend to fly a simulator. Um, that's going to be about $5,000. We got it with the grand money. Uh, we have the field trip uh scheduled for kids. We go to WY Post or to Wy No, sorry, >> not Sundance Cali, whatever this is. Wy Post >> Wy Post. Hey, last year they got to go upstairs into the observation deck or the tower and they got to see like what
049was going on. It was cra I've never been up one of those. It was really cool to see how quiet it was, how direct, how respectful the kids were, how they got to see everything. Really good job. Um, also they got a 2,000 almost $3,000 for drones as well. Uh and so it's right now next year moving forward they got to decide whether we're going to go drones or aviation or or pilots. We're not sure yet, but we have that option. And so um you know, Mr. Allen along with coach force will have that decision to make of where are we going to go with our program. But just another way that we we try to save as much money as we can and get a $20,000 grant for our program. It's really awesome. It's
050>> good stuff. >> Great. Thank you. Okay, >> please. >> You ready? >> Yes. >> Well, I'm excited. This is a great day. I mean, I learned what a gaga pit was. I have no idea. I But um in regards to our activities, athletics, um it's it's already started a great week. Um let's see. softball played their tournament um last weekend and they went three for four, won three out of their four games. They lost a heart to Guthrie in the in the finals on Saturday in 10 innings. Um and it was uh quite the game. Volleyball, the junior varsity played a tournament actually yesterday at OCS and they won the tournament or they won all of their games. I'm not exactly sure how they if it's a bracket type situation or what, but they
051won all games. Didn't lose a set. won five games and then the varsity volleyball team won against beat Christian Heritage CHA who they are 3 to2 and they are the defending 3A champions. So um very good deal and so upcoming we have um a couple of things that are for Friday night with our football game. prior to the game, uh, soccer will be receiving their state championship rings, uh, girls soccer, I should say, and, uh, they said between 6:30 and 6:45. And so, we'll be doing that. And then at halftime, we have the cheer clinic going on currently. And so they're going to be doing their performance, but but as they bring their kids on, uh I talked to Coach Ross and she wanted to have all the kids out there around and the band
052said that they would be out there to play the fight song after that they are going to receive their rings for Stunt State. >> So that's good. >> It's It's a good day. It'll be a good day. >> That's good. >> Thank you. >> Uh item 17, uh proposed executive session. There are a couple things there. Nothing that you know I need to for my opinion need to go to executive judge board but it's up to you guys if you have something you would like to discuss. >> Do we vote not to convene then? Do we have to do that or Okay. >> Okay. Uh item 18, discussion and possible board action on the employment of personnel in addendum A for the 2526 school year. >> I make a motion to approve the employment of
053personnel and addendum A for the 2526 school year. >> Second. >> Roll call vote. >> Um Palmer. Yes. >> Yates. >> Yes. >> Pettit. >> Yes. >> Jaggers. >> Yes. Uh item 19, discussion and possible board action on the resignation of employees in addendum B as authorized by 25os 307B1. >> Make a motion to approve the resignations of employees in addendum B as authorized by 25os307B1. Second. Roll call vote. >> Palmer, >> yes. >> Nate, >> yes. >> Pettit, >> yes. >> Jaggers, >> yes. Uh, item 20, information items. >> All right. Couple things we have coming up. September 12th, we have a football game that will have junior bronco cheer clinic and ring ceremonies for girls soccer and stunt state. Uh, on September 20th, we have the Swisy 5K that will be happening within
054the community. Um, on uh September 22nd, we have a professional day. We talked about that a little bit in our plans for that. We're excited for that. Uh homecoming is September 26th. Uh fall ball is September 27th and parent teacher conference night is October 14th. >> All right. Item 21, uh board member comments. Anybody else? Well, after 22 years essentially, uh it's time for me to step down, resign, and allow somebody who has kids in the school to take my position. And it's been great time, and I can't say much more. So, that would be effect, my resignation would be effective September 29th, 2024. I just want to uh thank Les for all his time and and uh uh you know all the knowledge he has so much institutional knowledge and we're gonna we're going
055to miss that. >> Um but u so I thank you for all that. >> I agree. Thank you very much for all your years of service. Um, I've learned a lot from you and I don't feel like I'm done, but I know I can call if I have any questions. So, thank you for all that you've contributed over the years. >> Uh, item 22, and we're not voting on whether or not he can or can't. We don't get to do that. Item 22, superintendent reports. >> Very good. Thank you. So, first thing I would like to do is congratulate our Hall of Honor recipients this year. Uh they'll be Tina Spear, Sher Ason, Kevin Robinson, and Kathy Pal. Uh these individuals are representation of how important teachers, administrators, support staff, and alumni are to the
056success of Bethany Public Schools. Uh it's a great class of uh diversity and just people with different roles um and how they support us. And we will be celebrating with them at a reception on October 2nd and then at the football game on October 3rd. Um couple of things I'd like to report from the schools that weren't reported about um today or may have been in their report but weren't discussed. Um the first thing I'd like to talk about is the the cell phone policy that we've seen and report to the board um a little bit about that. Um the change uh in my opinion and and a lot of people's opinion that I've spoken to has been very positive. Um the interaction with students is evident when you uh walk through the halls uh
057when you see kids hanging out um much more engagement with each other which is really uh the goal I think more than anything. Um but then we also noticed during a pep assembly uh they were fully engaged in the pep assembly. There were some great ideas that they had with how they mix students within that pep assembly. also which uh formed groups that were 9th, 10th, 11th, 12th grade students together. Thought that was brilliant. Um but more so it was they they weren't just on their phone, which we had seen in the past had been an issue. I don't know that I realized I don't know if we realized that cell phones might have been the issue all along because they just had something else to do in the stands other than engage and cheer
058on the the the pep assembly. So that has been um from our initial thoughts a great uh change this year and I also want to commend the students because it is a change for them. Um we have had some issues with kids mainly just forgetting. Uh no one's been disrespectful that I know or very few have been disrespectful. Um and really they as our students typically do they've just met the expectation and um and embraced it for the most part and it has not been a difficult transition for us. And I think middle school, elementary and middle schools policy has helped with that. But I've been really proud with the students um that they have not you know fought this and and it's really been a great transition. uh elementary. We've got Camp Classen uh
059coming up uh here in just a few weeks uh at the beginning of October. And um again, just a great tradition. Um not every school takes a group of uh students and teachers and parents and goes and stays three uh three days with them. Um I know that's a a big commitment for our teaching staff and our parents. Um, we continue to ask for volunteers and and counselors uh to stay in a cabin with with kids that are not their own for several days. And we continue to have more than we could even take volunteer. So, so grateful for our parents, our teachers, um, and, uh, just the opportunity to carry on that tradition. And then, uh, an interesting one, uh, is, uh, just a culture piece on the middle school. Um, and Miss Dolly
060didn't know I was going to talk about this, but so Miss Donley had a birthday on Sunday. >> Oh, >> and uh Yep. Yeah. And so they uh had a day where they were going to PTO got together. They were going to have donuts for the kids and they told everyone to wear green because green is Mrs. Donniey's favorite color. And no, Miss Donnie, we're not changing school colors to green. But uh the participation in that from the staff and the students, I saw a staff picture. Um kids were walking by. Happy birthday, Mrs. Donley. Um, it it was sometimes you just get a feel of of the culture of a place and that was a day that you could just get a feel of the culture. They they were happy to celebrate with her.
061They were happy to celebrate together. The amount of green was crazy um because they wanted to show that that they support her. And so just a a great culture and not all middle schools have that if we're being honest that it's it's probably the hardest place to have a dynamic and good culture. Um, and so they've done a great job as a staff and and certainly Miss Donny's done a great job leading that staff in creating a culture at a middle school that where kids want to celebrate with adults. That doesn't happen everywhere. Um, and then finally, I would say I'd like to thank Mr. Pettit for his 22 years of service. Um, your service has been recognized um by your introduction uh induction into the Hall of Fame. Um, very welld deserving. Um uh
062but also you've led Bethany through building projects, you've led them through challenges, you've led them through, uh facility improvements. If you look at those 22 years that you've been on this board, the amount of things that have been accomplished, not just in the growth of this district, but the accomplishments of this district, um, in in all as fine arts, athletics, facilities, academics, um, you've got a lot of things that you could, uh, tip your cat and put a little feather in your cap on that have happened over those years that you have served. Um, and then I would say to add to that, you've served beyond your kids being here. As you mentioned, you're you're letting someone else step in who has kids, but you've done this for a time without having kids, and that
063just shows your commitment to this place, not just a commitment to your kids. We all have a commitment to our kids. You've shown that you have a commitment beyond your kids to this place, Bethany Public Schools, and we can't thank you enough for that. So, thank you so much for your service. >> That is my report. >> All right. Item three, we are 23. We are adjourned. >> Thank you all.