001just want to say thank you uh for all of your years of service and uh just your commitment to the education profession. And I will say this uh and and it really goes without saying, but when we talk about the number of years that you guys have been doing this and and in Bethany, but in general for all kids, that is thousands of lives impacted by what you guys have done. And I know this is probably a very hard thing for you because sometimes our heart is still in it. Um but we know it's time and I think I've talked to all of you and I think I know that's the case for you guys. But um just uh to reflect on the number the thousands and thousands of children that you guys have impacted
002um is just amazing to think about and that's why we wanted to have you here before the board to say thank you. Thank you. Thank you so much for all you've done. Uh and congratulations on your retirement as well. Now you guys are welcome to stay but the meeting is going to be longer so you're also welcome. Thank you so much. Thank you. Uh item four, discussion and possible action on the bids received from Lingo Construction for a GMP of 1,4,663. So Jacob Lingo had a conflict this evening with one of his kids with school activities. So I'm stepping in for him. I'm going to go as quick as I can because I understand we've got some time constraints. Uh just to give you an update on schedule. It's probably a little hard to see
003right there, but essentially we're in uh today's date is our uh scheduled board meeting. We'll have uh we're hopefully get accepted for GMP uh numbers. We'll be able to schedule construction to start right toward the end of the school year uh for a summertime project uh to be complete. Uh the anticip anticipated date is August 8th. Hopefully trying to get everything racked up. There might be some loose ends they're still dealing with uh as school starts. Uh and then also just to point out this Friday, this is phase one. So the number you just mentioned there and we'll talk about what it is specifically the track resurfacing, fencing and concrete. Um that's kind of broad brush items. Uh this Friday we're wrapping up the next phase, phase kind of 1B if you will. Uh that's
004bleachers. Uh we did end up needing to put the concession renovation on hold just from a number standpoint uh for now. And so we'll talk about that just for briefly. But then I believe the June 26th meeting, the second meeting in June that you'll have, we'll be back uh to to talk about what the where the bleachers numbers came in. Uh and we're trying to create lots of flexibility for you that and you might want to hold off just for a moment uh until I use that word a little too. Um so just kind of I I intended to do this a month ago or so and give you a brief update, but basically this is our demolition plan. just a very high level view. We're taking off 4 in of the the track surface
005plus the asphalt that's underneath at the subsurface. Uh so, you know, four, we talked about 2 in at one point and just talking about warranties and everything, everybody decided 4 in was better off. Uh and then basically prepping the areas around it. That track has a lot of uneven edges uh in all kinds in the inside areas and the outside areas. So, if you I can't see it from there probably, but there are certain little spots that we're doing some extra excavation, extra demolition to be able to create a more true and and accurate uh oval uh for the surface. And then coming back in uh with our new track surface. So, I think there were some samples being passed around that DNE brought in. Uh we we when we did the bidding, we used
006I think there were four different track surfacing companies that did the project. We had uh we had bids from all four. One of them was kind of under another number. U so that it was high anyway. So it it got tossed. Uh and then this is from a company called GeoSurfaces. Uh we bid all three of those. Those are three different levels. Uh so you've got impervious, pvious, and then the the one that's I think it's one, two, three. We've got marked on there. The third one is the higher level. It's not the highest level. There's one highest higher level above that that's typically used for Olympic type uh track and fields. And so we wanted it nice, but we didn't need to go to that extra level. Uh it is uh and so if
007you think about warranties on those, if you start at the one that's marked on there, that's kind of a seven to eight, and then there's an 8 to nine, and then there's a 9 to 10. And so the the numbers that you mentioned uh represent that number three option. Uh we were only able to go with that option because geoaces had a lower bid at that option. Their bid for the numbers one and two was actually higher than the next low. But when we jumped up to this better surface, we ended up actually going to a different company than we would have gone with had you chosen or had we had kind of all agreed that number two was. Nobody really wanted the the number one option. We were really going back and forth between
008two and three. And we all I think everybody at the conversations we've been involved with number the third one there, the better one is definitely the way to go from the standpoint of performance shins blends. I mean, all of those things that you try to factor in. Um, so this includes the resurfacing. When I say sight concrete, that's kind of a big picture, but it includes sidewalk uh perimeter edging around this uh west end of the track. It does include the pad uh for the south visitors area. And then it includes an expansion of the concrete pad for the homeside uh bleachers and some additional sidewalk paving around there. And then uh also perimeter fencing. Uh so perimeter fencing not all the way around but basically where we need to separate the track from visitors
009that might be coming around uh so that you don't have crossover of athletes and visitors you know trying to run. Um, and so the other thing it includes, which is actually under the asphalt company's sub, which I know you don't have all the details of the numbers, but what's out there now, you've got uh track and asphalt that kind of just bleeds off the sides to the outside and bleeds off the sides to the insides. And we think that's part of what's causing the uh the cracking because it has no nothing to really hold it in. So, in our detailing, I think I've got a picture of it right up here. Again, we've got essentially concrete curbs that you would see on a sidewalk curb or street curb similar to that. It's about six inches
010wide. I think it's six, right? 6 in wide, about 12 in deep on one side and then it actually forms a part of the sidewalk on the other. That acts as a a barrier essentially for the materials so that we're not going anywhere and it um helps to retain and keep that pure uh circular form around the edges of the track. So, uh, that is included in the in the numbers right now as well. So, I think that's a big improvement. Real quick, Troy. So, the the curbing the the concrete curbing that's around there, that's new or you're using the existing. There is no concrete. Oh, there is no concrete that's there. So, that's one of the reasons we think that the track is kind of sloughing a little bit is because there's just nothing
011to hold it all in place. So, water gets into the cracks and then it just it begins to expand. Are you doing curbing on the inside? Mhm. Yep. So, this is the inside curbing right there. So that's about 6 in wide, about 12 in deep all the way around the inside. And then on the outside, the curbing actually begins. It transitions uh to the sidewalk. And we've got I think it's about 2 feet or so roughly between the in the outside lane of the track, which that is the color we ended up going with. There's a variety of different colors, but uh based on warranty and price, uh we needed to stick with kind of the traditional rubber type color, the orange there. Um, but there's two feet or so between the outside edge of
012the track and the fence so that if you're running, you're not, you know, scraping your elbows. Plus, typically, uh, athletes tend to run on the inside as much as they can near the line. So, you've got anywhere from four probably three to four feet uh, between you as a runner and the fence on the edge. So, does that answer question? So now, so that is the GMP that we're asking for approval tonight to proceed with. Uh phase 1B, which is kind of what we're working on finishing up this Friday, is bleachers. So we needed to create lots of flexibility to be able to give the school district um options. And so now I think Dr. Bellowos is going to give you some feedback on the flexibility that we're trying to create. Yeah. So amongst this
013conversation, we uh kind of started another conversation with SNU and part of that was playing potentially soccer games at the football field which currently doesn't have soccer lines on it and uh took a little bit of kind of having some conversation to kind of see if they would maybe look at that option. They kind of came to us and said, "Hey, we might need to look at turf before long and you've partnered with us in the past with this and we might need to look at that." Well, whenever that conversation came, we're like, well, we're about to commit a lot of money to track and leisures, and if we do that, we don't know how much you guys are going to ask for, but that could cause a little bit financial problem for us at
014that time. So, um, we met with them. We've had good conversations with them. Nothing finalized, but but they are open to the possibility of using the soccer, the football field for soccer as well for our home games. um as we look to partner them with turf on that. So, uh nothing finalized there, but what we would like to do is we know the track needs to be done cuz got cracks and it's in very bad shape. We would like to do the uh pads for potential future look at bleachers. Uh but we also might have less of a need for bleachers if we look to have our home soccer games uh at SNU as well. Um, and so this kind of gives us flexibility. We still could put in some form of bleachers over at
015um on the other side there, but maybe not to the degree that we were looking to spend, you know, a few hundred,000 on bleachers. We could look to put that towards possibly turf and and working with SNU for that. Um, so that's kind of a a thought right now is to focus on the track. We we definitely need to do that. But the bleachers, we have a little bit more flexibility if we put some of these things in place. We still could put some smaller temporary bleachers on the visitor side if we want to do that. Um but then we can maybe shift some of that money towards working with SNU to be able to play our home games, uh soccer games over there. So um that that would be the kind of future flex
016or if we down the road want to do bleachers, we have the ability and everything's kind of late for that to happen too. So the flexibility we're trying to build into the drawings, the specs, and the bids, which will then go with the be accepting bids on the bleacher sections as well, is we're we always want to start with the lowest cost option. So in this case, lowest cost option is the base bid, which is going to be shifting your existing bleachers to the west about 30 ft or so. Uh realigning the center of the bleachers, the center and the press box, center of the press box with a new realigned field. So, right now the field is shifted further to the east, we're getting new uh we'll include new goalposts uh for the football
017field as well. And so, by repositioning the field, we've got an extra line of irrigation heads that we'll need to install on this side. Uh but new goalpost, new field alignment, shift the bleachers to the west. Uh the basement also includes shifting the existing press box to the west to align up. So now everything kind of just gets centered on the field on the 50, which I think is better in most in just about all cases if I'm not mistaken. Um, so that's base. We're trying to keep it as low cost as possible. You'll still end up with 505 uh calculated seats on the on the home side, bleachers with nothing down here but concrete at that point, unless you do some temporary options that you could bring in. So that's the base bid. The
018second option uh that we're looking at is new bleachers. So, shifting the existing bleachers down here like we've been planning uh new bleachers on the on the home side and then the new bleachers. There's so many different variables, but we're going to do an option for steel uh like galvanized steel langle type bleachers uh and then reuse the existing press box. So, we would get new bleachers, but shift the press box. Another option is new bleachers and build have a new press box relocated. So, that's a kind of a sub number in one of these options. the new bleachers seat around 680 uh is the target that we've been trying to hit. Uh and then another option um would be to go from steel to aluminum. And so same idea, we're relocating existing bleachers uh
019new bleachers on the home side. In this case, we also have an op. So we have an option for aluminum new bleachers, reuse existing press box, aluminum new bleachers, new press box with that particular company. Um and then the other option which didn't get into on here, but some of the bleachers you can have open. You've been in bleachers where you can drop your phone and it falls down into the Neverlands down below. Uh that's the lowest cost option, but then you also have an upgrade where you can fill all that in with steel or aluminum uh to prevent that. So, we're going to get probably about seven or eight different prices from the contractors that then we'll be able to based on the direction that we get from the district about your negotiations with
020SNU. Do we want to go that route and not do this basically stick with the base bid in this case or do we want to uh not do what you're talking about doing at SNU and go ahead and and work on new bleachers here and then at that point we've got about six or seven options uh that we can pick from from a price point depending on where we need to be. And I think oh uh this was kind of just a big picture view of what Lingo's pricing came back at uh with the different bids. Um, so the, uh, this of course does not include the bleachers. The subcontracts total about 872. Uh, and then you've got the construction management uh, permits, temporary, general liability, builder's risk. Uh, and then you've got Lingo has
021a contingency uh, that's about 3% plus a fee of about 5%. That all of those numbers total up to that 1 million4,000. um when you take that number and roll it into the big picture. So we're trying to be under 1.25 right now. Uh we've got A&E expenses plus there's that number from Lingo. So if you're looking at big picture fitting into the budget, uh we're at 1.186 right now. Uh so we're under that 1.25. Uh but this gives us about 300 if we're trying to say no more than 1.5 it gives us about 300,000 or so as uh negotiations for SNU or potentially for bleachers one version of the bleachers or another and I think that's it. So any questions that you have of me tonight? I think there is an agenda item for
022action. Um, and if you vote and go forward, then I'll communicate that to Lingo and they'll start their contracts with sales. I make a motion to approve and accept the bids received from Lingo Construction for a GMP of 1,4,663. Second. Roll call vote. Palmer, yes. Wstead? Yes. Yates? Yes. Edit? Yes. Jaggers? Yes. Thank you. I'll let them know if you don't. Thank you very Thanks. Make a motion to not show up there. Motion to go into executive session. Second. Roll call vote. Homemer. Yes. Yes. Gates. Yes. Pettit. Yes. Yes. Do you want me to leave? I I can you can you can change it for you. So I I if you refresh, I made you leader or I have the ability to be leader. Okay. So lead right there. There we go. Let's just Does
023it change when I do this? Click one of it leading. There we go. Okay, here we go. It's working. Sorry. Thanks for everyone for bearing with us here. All right. During executive session, only members of the board and the superintendent were present. Uh the only items discussed were those listed on the agenda and no votes were taken. I would like to note that Lisa Yates and and President Chad Jaggers left the meeting during executive uh session. So I have a vote to uh Oh, it's acknowledged. Yeah. Yeah. Great. Um make a motion to remove the reassignment certified administrative employees from addendum A. Second. Roll call vote. Okay. So you guys are adjusting addendum A. Addendum A. We're adjusting A. Okay. Vote on A. What are you What are you taking off of it? The last
024section. Certified employees. Keep reassigning. Re I'm writing it for you. Thank it later. Oh, sorry. I've got it for you. We'll do it later. Okay. Sorry. Um, do we need a roll call vote for that? Do we need Yeah, I seconded. Yeah. Okay. Second. Roll call vote. Palmer. Yes. Well, um, P it. Yes. Yes. Okay. Sorry. Now back to read the screen. Item seven. Nope. Motion to improve uh the employment of personnel in addendum A for the 2526 school year is authorized by 25os section 307B1 as amended. Second roll call vote. Um Palmer. Yes. Pettit. Yes. Waff. Yes. Item seven, motion to approve the employment of personnel in addendums B as authorized by 25 OS section 307B1. So move second. Roll call vote. Okay. Palmer, yes. Pettit, yes. Yes. Item eight, motion to approve the
025employment of personnel addendum C for the 2526 school year as authorized by 25 OS section 307B1. So moved. Second. Roll call vote. Um Palmer, yes. Pettit, yes. Waff, yes. Item nine, motion to approve the employment of personnel in addendum D for the 2526 school year as authorized by 25os section 307B1. So second roll call vote. Palmer. Yes. Senate. Yes. Yes. Item 10. Motion to approve the employment of personnel in addendum E for the 2526 school year as authorized by 25os section 307B1. So moved. Second. Roll call vote. Palmer. Yes. Had it? Yes. Lost. Yes. Item 11. Motion to approve the reappoint of Delena Massie, treasurer for fiscal year 25. Second. Second. Roll call vote. Um Palmer. Yes. Pettit. Yes. Waep. Yes. Item 12. Oops. Motion to approve to allow specific seniors with less than 25
026credit hours normally required by the district but meet the state's minimum requirements for graduation. So, real quick clarification on this. This is uh students who may be in alternate education programs and one student who moved to our district with other requirements and so they just weren't on our track to get to 26. So they they are getting 23 but um that's why they're any of the students. Yeah. As a point of clarification or information, we require 26 hours. The state requires how many hours? 23. Okay. and and for the general public, why do we do that? What what what do we feel like is is the Yeah. And just higher expectations and some of it too and I'll let Mr. Juel, you know, kind of talk to it too. Um you know, you um so
027so higher expectations also. Um I'm guessing it has to do with uh just their schedule and when they get to senior year and what that looks like uh for them, but speak on that a little bit more. If if you have, you know, if you just go seven hours every year, 714, 21, 28, you get to 28. So really what happens is their senior year, they get to have a little more flexibility. And we still want them to come to school. I mean, otherwise it would be there, you know, it'd be a little less. I think it's definitely worth the conversation to change to just go what the state wants to do, but our expectations are pretty high. We want our kids to be in school as much as we can, but typically it's I
028mean it's just because we we want them in the building. We think it's a good place for them to be at and hopefully learn something. Maybe an elective too. Also, some kids are so handicapped by being involved in so many things. If you're in band, choir, soccer, you got three electives that are in different seasons, you can't take all the core courses or the other courses you need to graduate. So, that's why we have that extra numbers. Okay. And how many do we have a number of students? How many what what's that number look like from memory? I think it was for 26 for the 26 to 23. Yeah. Was it 13? Yeah. It's not very many. 13. Yeah. I I I remember that number. Just having a list. Is that pretty about standard each
029year? It's right about that. As far as I remember from last year, it was about the same. Yeah. Okay. Roll call vote. Motion. Okay. Excuse me. What? You read it. So moved. So moved. Second. There we go. Roll call vote. Palmer. Yes. Pettit. Yes. Yes. All right. The consent agenda. Any questions? on the SNU facility use agreement. Is that just the same thing without any changes or No, this was the one for um using the grounds. Yeah. Yeah. So, it's just using the grounds for that one day. Yeah, that one. Yeah. Okay. Yeah. Great. And all the other ones are are just normal renewals here. Looks like via monitor. I don't have any other question. Any questions? Okay. Do you want me to review the financial? That would be great. Okay. Um, activity fund. We're
030wrapping things up. I asked Gretchen this morning how many cash boxes we had out and she said like 10. So, we're still going strong. So, it's it's good. Uh we're projecting an ending balance um or were an ending balance for April of 556,000. So, we've paid a lot of bills out of activity fund. There are a couple that have some negatives. Um we're in the process of entering some deposits, but they're very slight and we have deposits to go in there. So, I'm not concerned about any of those. Uh, and then once we get to the function summary report, you will see that I've adjusted the budget based on the amendment that we made last month. So, we're in very good shape. Um, and we just have a few more things that we're going to
031encumber and we'll talk about the parking lot project here in a minute. Any questions on the function summary report? Okay. Um, for the tracking sheet, we are doing pretty well. Um, we've gotten in a lot of our revenue. We're still waiting on the state aid, which is normal for this time. We get it once a month and we will get it all by the end of June. Um, we did some federal programs claims and we've gotten some federal money in and I've done some more claims and I think we're going to be pretty close on collecting in um, all of that money. So, doing well. And then our projected carryover, if we get all the revenue we have in and all of our expenses stay similar, is 4.28 right now. And we're going to shoot
032for about 4 million this year. So, we're on track there. Any questions for me? Okay. Motion to approve the consent agenda. Second. Roll call vote. Palmer. Yes. Pendit. Yes. Wat. Yes. Item 14. Questions about conferences? It's good to see the digital hall of fame hardware and software on there. That's exciting. Very exciting. Got a good plan for that. Yeah. Look forward to seeing that. Okay. Motion to approve the encumbrances as presented. Second. We'll call vote. Palmer. Yes. Edit. Yes. W. Yes. Item 15. Mr. Walston. Will you read those out loud? Will you say item 15? And then I sure will. Discussion and possible board action. Item 15, discuss discussion and possible action of the West parking lot bid by Ellsworth Construction. So, we did a parking lot bid for the West parking lot. It actually
033came in less than we had originally thought and they were the lowest bidder. And you can see the bid analysis as an attachment. Awesome. Motion approve the bid on the the lowest bid on the all sorts of construction. I guess I better read it. You want to read it? Let's go ahead Les. Motion to accept Ellsworth construction bid for the west parking lot. Second. Roll call vote. Palmer. Yes. It Yes. W. Yes. Item 15, item 16. Excuse me. All right. Here we are with the Yeah, you just got to read the that first little line. discussion of the discussion of the revisions of the following board policies CBBBA through GKF. So these are just the last set of policies uh that you know we'll be uh presenting to you guys to look at and then
034hopefully in June uh hopefully early June uh OSSBA will be able to put together our whole policy book with all the edits and changes and then that will be for approval at that point with all the policies. So uh been a been quite the journey to to get here but uh we're near the end. So, this is uh just another set of uh policies that we've reviewed and uh made a few little edits here and there to match our policies, but feels good to to be at the end of that. Any questions about those? Thank you to all. I know the administrators work very hard through all of these. I mean, we see this list every month and every meeting and so thank you. We've now officially read every word word in that will be
035in our policy book. So, yeah. It's a lot. That's awesome. Item 17, discussion of possible action on the addition of an adjunct teaching position with the certification in the area of science for teaching high school chemistry position requiring board approval from the OSDE for certification in chemistry. So this just accreditation needed this for accreditation for accreditation. Motion to approve the addition of an adjunct teaching position with certification in the area of science for teaching high school chemistry position requiring board approval from OSD for certification in chemistry. Second roll call vote Palmer? Yes. Pettit. Yes. W yes. All right. Staff reports busy busy busy home stretch. Family fun night was great. It was It was a really fun event. A lot of our teachers try to get creative ways this year to come up with different
036activities for families. So, it was a fundraiser, but also a really good community event. So, it was great. I will say though, uh that weekend I was very tired. Starting back for next week, all of our staff were very tired, but it was worth it. As part of the high school report, I guess we could report that the girls won tonight, right? Yeah. Yeah. Move on to the state championship game then. Who will they play? Winner of Holland Hall and Weatherford. They play their play right now, so we don't know. Okay. Somewhere. It's amazing. Yeah, that's good. Any other things? Anything else? Nope. Information items. We've got back Laura May 20th at New Church at 7 PM. Welcome uh the ward and any administrators to attend that. Uh it's always a a great event to
037uh to go to. Uh we also have graduation May 22nd at Bethany First Church at 700 p.m. So can't believe we're already here, but here we go. Fantastic. Board member comments. Anyone have anything? Hard to believe this is the last school board meeting of the school year uh with students. Certainly the It never ends around here, right? But uh but thanks to the teachers. Yeah. All the administrators for another another fantastic year. Uh the arts, the all the performances, athletics have been spectacular this year as as we see tonight and we'll see later this week with baseball going to the state baseball tournament. Uh just a a lot of things to celebrate around here. So yeah. Anyway, superintendent report. Yes. So, celebration, it's kind of a new one as well, but congratulations to our whole
038community and fine arts programs for receiving the best communities for music education award. Um, this was a great indication of uh the value and success we've had in our fine arts programs. Uh but this is a a big one um kind of another national award um that uh you can apply for and very few get. But um it's indicated by um the investment the district makes financially staffing the success of the program. there's a whole lot of criteria that goes into the selection and um I think it just shows um this community's uh commitment to our fine arts programs and and what we've invested in those and and the results that we're getting from that investment because it all kind of goes into uh into that award. So, look forward to uh sharing a little
039bit more about that in the future. Um, we also had our first senior decision day and uh that was a good way to showcase the decisions our seniors have made for their future and replace senior uh awards which focus more on scholarships and where maybe a few students are going. So, love the change uh that that that brought and also the fact that other students got a chance to see those decisions that seniors were making uh while that was being presented. It gets them thinking about okay yeah this is coming. I'd need to maybe be thinking for myself which route am I going and um so uh so that was a great first event and uh I look forward to to more like that. Uh we had a great district uh financial audit. Uh congratulations
040to the business office team for that. Um also want to thank our parents and community for an awesome teacher appreciation week that we had. Um also had a great cookout uh staff cookout to celebrate teacher appreciation week. And um certainly we know teachers are the the heart and soul of everything we do and they're the ones uh in the classroom and so it's a big week to show our appreciation of them and our our parents and community always uh step up to to show them that. We appreciate that. And as we've mentioned uh activity success has been uh maybe unprecedented this year. Um maybe unprecedented for a lot of places uh but we continue to have that success. So, most recently, track had many athletes make it to state compete recently. Um, the the boys
041golf team made it to state, just finished up today. Girls golf was state runner up. The baseball team made it to state and plays on Thursday. Uh, soccer, uh, both boys and girls are playing tonight. We know know the girls won and they're going to state. And, uh, we hope to get good reports and then maybe make it over there here in a little bit to hopefully get our boys there as well. But, uh, both teams just make it this far. It's been a great run. Fun to watch. Um, we're just so proud of, uh, you know, throughout the whole year, all of our student athletes and and the accomplishments that they have and our coaches with them, um, through our program. So, uh, it's been a lot of fun to watch this year and,
042um, it's been been an amazing run. So, want to shout out those most recent accomplishments, which are just as great as what we've had all year. So, and that is my superintendent report. Fantastic. Thank you. We are a journey.