001number 88 of Oklahoma County, Oklahoma to the best of my ability and that I will faithfully discharge all the duties pertaining to set office and obey the Constitution and laws of the United States and Oklahoma. Congratulations. Welcome again. So, having sworn in Chad, we now need to reorganize the board. So tradition's kind of been everybody just step up if you want to do that and then one of you two become clerk and I go back to member. Okay. Would you like [Music] I don't know what we're doing. Okay. So, whatever. I'll do whatever is asked of me. Okay, that's fine. Angel, make a motion. Okay, make a motion for Chad to be Chad. What? I forget. I'll do it. I'll make a motion. Chad to be president. Kent to be vice president. I need you
002to be clerk. Okay. Oh, and you need an assistant clerk, right? Yes. So Angela, somebody's sick. Second roll call. Who's and she's like where are we recording? Okay. Jack, yes. Palmer. Yes. W. Yes. Gates. Yes. Yes. Mr. President, you're now running this meeting. All right. So, you can push leading on your It's changing the garden. Okay. Yeah. Okay. We're on the consent agenda. Item 3A, approve the minutes of the March 11th, 2025 board meeting. Any questions on that? Okay, moving along to item 3B, discussion and possible action to approve the following contracts agreements for fiscal year 25. A all for fun rental contract elementary May 20th and BFC facilities use agreement uh AP May testing. Okay. Okay. Uh item 3 C, discussion and possible action to approve the contracts and agreements for fiscal year 26.
003Uh A, YMCA camp classing contract. B. Lob deck mobile drug testing contract. Uh C, Specialty Care Medical Pediatrics Incorporated contract. D an instructure contract. and E. Fowler Financial Consulting Services. Is Loboc a new company that we're working with on It's for uh staff bus drivers. Um is that a new company or is that it's I think they've changed names like they may have sold out or something like that. It's not who we had last year, but I I think they just kind of had a transition over is what I think happened. But we did have a a mobile drug testing. Yes, we do. Okay. We have to have that for our bus drivers. Yes, Makes sense. And then the Fowler Financial Consulting that is that new? We did it last year. Um so she helps
004with ADPC. So sometimes on the back end of ADPC there are some problems. Um sometimes we have to do um some federal matching changes and she's kind of the expert on that. And then, you know, if we run into any trouble with Ocast reporting, she can help with that. Um, we haven't been, um, having too much trouble. Uh, but I do recommend going ahead and having one more year of that because if you get into a really bad situation with the accounting software, she can line it out for you. So, she knows the software better than anybody. Thank you. I remember that now. Yeah. Uh item 3D, approve the changes to the following activity fund accounts. One, hospitality uh 951. Two, miscellaneous 9 937. Three, high school fund 923. Israel Exchange Fund 974 and Elementary
005Fund 913. I'm going to talk about these for a little bit. So, we have figured out that our hospitality and miscellaneous account are working pretty much for the same purpose. So, we're just proposing that we combine those because they're they're being used for the same purpose. And the hospitality account just has a couple hundred dollars in it. Um like $6 or $700, I think. And then for the high school fund, um what's been happening is the Israel uh ambassadors have been using the high school fund. And so it gets very difficult to tell what is the high school, the parking passes and all and AP testing and what's the Israel money. You know, who's is whose and so um I just thought that it would be a better idea for Israel because they have bring
006in so much money for that project for them to have their own account. That way Mr. Juul can easily see how much he has in his high school fund to be able to do things. Um so that's all that is. Um, and we've had Miss Kelly uh tell us the amount that's in the proposal um that is the Israel money and we will just move that from 923 to 974 for their own account. And then the elementary fund is just a fundraiser request. So a quick question on 974. So the Israeli account. So I did notice $29,000 in there. So since we're not going to Israel, I'm just curious about that money. What is that? Is that a do we have a we have Well, they do a lot of different fundraising things. Okay. And
007I think that it is a compilation of fundraising for previous trips and then keeping some of that money. Not like they do some I think whole group fundraising. Okay. Um we have issued refunds for the people who wanted a refund. Um but I I think that's just accumulated over the years. Okay. And it's from not going on trips that they were thinking they were going to go on. So, um, but as refunds are requested, we are giving them refunds out of that money. And more recently, we've we've asked them to just fund raise for the main cost of posting and the um initial part that they are held accountable to. So, not the thousands of dollars, but the 250 and 500 is where we're kind of saying, don't give us any more than that. Uh
008some do still because they want to keep a schedule, but um for the most part that's where we try to stop them right now. Just say just fund raise to that until we talk further about the trip itself. So, right. Yeah. I don't feel like I adequately answered your question, Mr. Walstad. Do you want me to get some more information on that? I get some more clear information. No, that that makes sense. I just was curious. We have $29,000 in it, yet we're not going on a trip. I just was curious why why we weren't at zero. It's not everyone takes a refund, right? Some say, "Hey, we want to carry it over. We want to give to this." I didn't know if we had, you know, a benefactor that provided to that. I um
009we've had a couple people donate to it, but it's really through their whole group effort fundraising. They have some whole group fundraising. They do some individual fundraising and it all goes in there and so it's just left over from that fundraising and what hasn't been refunded. But if you want more specifics, I need it. I don't need to dollar amount, but some of their fundraising, like she said, is for the group. So if the group then doesn't go, it stays in the account for future groups. So I don't know if that happened a little bit more in recent years. And so, um, maybe that's part of it, but when they do fundraising as a group instead of individually for their specific trip, and they're they know this ahead of time that, you know, if they
010sell t-shirts as an Israel Exchange program that if they fund raise that money, it goes into that account and, you know, if they don't go, it just stays in the account for future trips. So, and what do they use the fundraised money for? just the trip to lower the cost of the trip for the so it's spread equally among all the people who are going to go on the trip. Y uh item 3E approve the financial fund reports. Um so we're getting to the end of the year activity fund. Um we our sponsors do a really good job fundraising so it's pretty healthy. Um, you are going to see a couple negatives like on golf. Um, I'm bankrolling golf a little bit as they get started. Um, they have some tournaments coming up and so
011we'll get some deposits in there to cover it, but they're okay. Um, I'm not worried about that. I let them do that. They talked to me about it beforehand. Um, overall they're all doing pretty well. Um and then uh the function summary report. So uh right now we're showing and I'm going to talk a little bit after we get through the um consent agenda down to having about $131,000 left to encumber. And we have um some more things to do. So, I'll probably I'm going going to be presenting a budget amendment um so that we're able to acumber a little bit more. I still think we're going to be very close to that 19.5 million expenditure amount, but I just need as we get things closed out, we've still got some things open that aren't
012closed and I need some more money to encumber some of the other things we're going to be wrapping up with. Um but we're doing well. Um we're on target and building fund is in good shape. on the tracking sheet. Um, we are getting really close on a lot of our collections. So, probably next month I'll start the plus or minus. Right now, I just have it balancing to zero if we've collected everything that we were supposed to collect because that helps me have a visual of what's left um for us to collect. Uh, all of our state aid is coming in like it should regularly. Um, we have good news. Uh, we did finally get some federal claims approved. So, um, we got a new reviewer at the State Department. Um, and our Title One
013claim was approved the first time, which is, um, the first time in a long time that it was approved the first time and not sent back. So, um, doing good. We're getting our collections in. Uh the next one is just the projected carryover report and I'll talk a little bit about it on the next item, but we're right now projecting a 4.3 million carryover in general fund and a $ 1.5 million carryover in building fund. We have a motion. A motion to approve item three, the consent agenda. Second. Call. Roll call vote. Sorry. Jaggers. Yes. Oh, hold on. Sorry, that's out of order. I apologize. Palmer. Yes. Wad. Yes. Yates. Yes. Pettit. Yes. Jaggers. Yes. Uh item four, uh approve the incumbrances uh for the general fund fund non-payroll uh 672 through $133,4519. Change orders
014for general fund $32,967.92. Uh the general fund payroll uh 70,000 through 70,000 676 of 13,729,897.75. Building fund non-payroll 20 through21 $11,41 and the change orders for the building fund $72,296.54. Real quick question on 677. So with uh with United systems uh security network upgrades, what what what exactly is that that's kind of brought up? That is the um the cameras in the locker room out at the athletic complex are not working or some of them are kind of working here and there. So, it's in the athletic training office or room and then out at the athletic complex is replacing some of those. And we are using the project 376 security grant funds to pay for that. Yeah. Did you say cameras? Are in the locker room? Not Not there. Sorry. Out at athletic. Not in
015the locker room. Not in the locker room at the athletic complex. Yes. I'm sorry. No, I call it the locker room because that's just the general area. No, no, trying to picture that. No, I'm sorry. No. Okay, that's mine. Number 708. I may have missed this one, but what what does that include for Adventist? Okay. Um, so, uh, Mrs. Williams has um this is a project 618. It's a special services um federal money from the state and from the federal government. And um she's using those grant dollars and it is virtual reality goggles for some of the special education students and special education programs. So they can do um they can do a lot of different things with that. And um I think they can go on trips and do science labs and all kinds
016of stuff. So career exploration. Yeah, it's really neat. Um on PO number 20 for Hayes Electric. Is that what you're going to ask about? So, are we getting money back from OG&? Is there any kind of refunds for that or I don't think there's a d there is a direct rebate. Well, it's a rebate. Okay. It's a rebate and I don't have the specifics of it yet, but they're going to install those tomorrow. And then we they actually added the rebate information onto that quote. I believe it was 2000. Great. Thank you. Motion. Motion to approve the encumbrances as presented. Second. Roll call vote. Palmer. Yes. Wad. Yes. Yates. Yes. Pedit. Yes. Jaggers. Yes. Item five, discussion and possible action on the amended general fund budget for the 2024 2025 school year. Um, okay. So,
017as I kind of mentioned before, I'm running out of money to encumber to do some of our projects. Um, and we have when I made the budget and we did the estimate of needs, um, I made the budget way underneath the estimate of needs so that we would have a healthy carryover. And we've had more revenue come in than expected because we just try to hold some of that, save some of that. But we've got some things like our HVAC. Um, we have some HVAC units that are over 20 years old that we need to do. So, that's going to be a large encumbrance. And so, I'm just needing a little bit more money to be able to get all encumbered. we're gonna have lots of things that we end up closing out. Um, so
018I I don't expect us to have expenses of 20 million, 20.3 million. Um, but that would just give me enough to get everything encumbered and finished out because I'm having to move it around in the different function codes and make that work. Um, so really and we do not have to go back to the excise board um because we're not exceeding our estimate of needs. uh our estimate our estimated projected revenue is 22.9 and right now I think we have around 23.7 million that we're looking at. So we are obviously coming in um a lot more ahead than 22 million. So we're we're okay. Um and I feel very comfortable approving this amended budget. Motion to approve the amended general fund budget. Second. I'm sorry. Palmer, yes. WAD, yes. Yates, yes. Yes. Jaggers, yes. Item
019six, presentation of operational replacement schedule plan. Okay. So, I've given you guys a paper because I thought that would be easier to flip through. Um, so lots of different administrators and Michael and Adam, we've been going through trying to look at replacement plans. Um, and just kind of have an idea of what that looks like because there's a lot of maintenance that has to take place. So on the first page, I just want to and and I also we're going to have the athletic complex project. So I want to talk through that with you a little bit. So we've already talked about general fund. we're looking at 4.3. Um, for the building fund, we're pretty solid at 1.564. Then if you turn the page, kind of why why this matters to general fund. So I've
020already changed it up to about 19.7. This is I'm on the second page that has the list of estimated revenues and target expenses. And I showed you this kind of at the beginning of the year, but I've already adjusted. So, we're looking at 23.7 million in revenue and 19.7 in target expense to give us about a $4 million carryover. Um, and then for fiscal year 26, you know, you're just projecting because you're trying to get an idea, but I want to explain. So, um, looking at a revenue of 20 million, obviously, we don't have the ESSER funds coming in anymore, and because our carryover is less, we're going to it's going to show a less total total revenue. Um, and then looking at a target expense of 17.5. And so, that's eliminating. We paid for
021the roofing project this year. Um, we paid for half the custodial services out of the building fund this year. Um, so we're moving some, we're not going to have some of the same expenses, but we're also going to have to probably move some of our expenses to the building fund custodial like OSI. The OSI premium this year was over $400,000. And because of the wildfires in California, because of the fires here, and we haven't had tornado season, I am certain that we'll probably have another increase in premium. So, I want you to be aware and advise that we are probably going to have to move some of that OIG premium into the building fund and be paid for with red bud funds. And so, um, for fiscal year 26, I don't have any OIG premium
022going into building fund, but I do have custodial services going into building fund. And then for fiscal year 27, that's when I have removed some of the OIG premium. Now, this is all very tentative because I my guess would be that we would have more than the estimated revenue, but I'm just trying to give you like a worst case scenario. Where are we going to be and what does that look like with expenses? So, just just estimating and you can see kind of what the carryovers look like. After fiscal year 28, we start to rebound a little bit because we've gotten over the high of all the ESSER and COVID funds and all of that. Um, so, uh, and I've accounted for, um, certified step increases and support raises and stuff like that in that
023projection. And you have to take a projection with a grain of salt because you just don't know what's going to happen. But it's always good to have it on your mind and be looking at the expenses you're going to have to pull out and move around. That being said, on the next page is the payment schedule for this track project. And this is a payment schedule for if we do $1.5 million um in in for the project. So we would be paying for that out of the building fund. And right now currently we're going to we're looking at a carryover of $1.5 million and we won't see a whole lot of and that is by the time June 30th rolls around when we get our second round of red bud funds. So we're looking at
0241.5 million. So, we'll have enough in building fund to cover that project, but it will take most everything that we have in building fund right now. If you do a $ 1.5 million project, you can see that most of the payments are before Janu next January. So, we're going to be expending a lot of that building fund before next January. I don't think they'll get it all done this fast um because projects never work that way. But um you can see, you know, we have the potential to spend a lot of that building fund money. We won't get the next round of Redbud funds until the end of January or beginning of February. And it will be a sum of like 350 to $400,000 that will be left to cover, you know, like custodial expenses
025or something like that if we end up needing to put some of the custodial expenses in there. Um, and then we'll get the next batch of Redbud funds in June of 2026 and it'll be another 350 or $400,000. The reason I'm telling you that is so that you kind of know the outlook of our spending, but also um, we've put together these replacement schedules and there are some things that will also need to be paid for out of the building fund um, as well as those new funds come in if you choose to do so. Um, and these plans are to keep HVAC up to date. You know, nothing on here has to be done. Um, but it's the things that, you know, to keep things updated, to keep things moving. I kind of recommend
026that you look at doing some of those things. So, like for this year, we're looking at HVAC units. We're going to talk about that in in a minute. um student desks, the as you walk through the school, um there are desks that haven't been replaced since 1997, you know, and they're not looking so great. And so, it's just a good idea to to kind of have in our minds that we want to recycle some of that, get rid of some of that. And so, this first page um is the district master replacement plan. And it's all tentative um because you may have the funds to do it and you may not, but it's good to have a plan. Um so that's kind of the master. It kind of looks at all the things that there's
027an individual page for. And if you flip the page, the first thing you're going to see is flooring replacement. And so Mr. Vermont has uh looked at all the classrooms and evaluated all of them and he thinks a good amount to plan for is about $30,000 a year um for for carpet replacement in classrooms so that we stay up to date on that. And then as you flip to the next there is um our HVAC. So after um you know CO helped replace a lot of the HVAC units. There are just a few left, 12, um, that we're going to ask you to vote on tonight that need to be replaced that are over 20 years old. And then after that, you can see just planning to replace one or two a year. And when
028you flip to the next page, we have all of the HVAC units and how old they are. Um, and so you can see the ones that are 2025 are the ones from that were purchased in in 2003 or 2003 models. And then um we have a few that we haven't finished filling in. Um but that kind of just gives you a good idea of all of our HVAC units, how old they are, and kind of an idea of when they might need to be replaced. And then as you keep flipping the page, uh we have the parking lots. Um and so just looking at the cost of all the parking lot stuff that has to be done. We're looking at this year um the west lot and it's we think it's going to be 120.
029Uh Mr. Mont's putting that out to bid. We think the north north lot um in the next years to come will be a little bit more expensive. And then after that um the south and east lot, but it gets more just taking care of filling in the cracks and things like that. And then the next page is technology. So Mr. Forester went through and and Seth went through all the classrooms. And our technology is in a good place. A pretty standard year uh range for technology is five to six year replacement. And so, um, the first one is the teacher device, the teacher laptop, and where we're at on those. Um, and just I put a year, uh, date in there that we probably need to look at replacing those to keep them up to
030date. And then, so that is for the high school. The first page is the high school. The second page is the middle school teacher devices. And the third page is the elementary school teacher devices and where they're at. I just like having the list. I don't I'm sure you guys don't want all this information, but I think it's nice to know where things are. Um and then after we get through the teacher devices, it goes through the high schools. Um they're whether they have a smartboard or they have a TV, what they have, no need of replacement, when we think. I'm hoping we'll be able to. We're just going to have to watch. I'm hoping we're able to replace some of some of those in the high school's classrooms this year. The next page is
031the same. It's middle school. Um, and just looking at an idea of when replacement might need to happen. I will say, um, I talked to principles about this. We have a lot of smartboards, especially at elementary and some in middle school. So, everybody's aware the smartboards are double the cost of a new line board. Um, and you have to pay the subscription for the software. Um, there are new line boards out there that most school districts are going through uh or are starting to use and they do all the same things a Smartboard does. They may not have uh teachers might have to redo some of their um templates that they have on them, but really for replacement, they're much more cost effective and um they're what most people are going to and using um
032a lot of the time. And then um the last page is just elementary. And then we have one more page. I know this is a lot of information. I gave it to you so you could look at it. Um it's all of our vehicles and where our vehicles are at the replacement cost of those. And then it didn't print in color, but the ones that are highlighted, you can see um like we have a 2005 van, we have a 2007 van, we have a 2006 pickup. Um we have a 2008 Impala which is the security vehicle. So like there are some things that we're probably going to need to look at um replacing pretty soon. Uh in terms of vehicles we're getting in better shape on the buses we've been buying them. Like they're going
033out of style the last couple years. So um but some of the other vehicles we're definitely going to have to probably look at um replacing and that's a part of the master plan. Anyway, um a lot of people went through um like I said, you know, on roofs going through HBAC units and going through classrooms looking at the technology, but um and we have all those list saved so so they can be updated. But I think it's just good to know and have an idea of what is coming up and what we need to know and have that written down. And I really appreciate everybody that did go through all the classrooms and get on the roof and help put all this stuff together. So that it's just an outlook. Um, probably the the most
034important thing out of all this is just know we have a $ 1.5 million carryover for building fund. We are to do some of these replacement things, we will need some building funds to be able to do that. And so while we do, if we do a $ 1.5 million track project, that's probably going to be the last capital improvement project you can do for a while with red bud funds because they're going to have some of it's going to have to be used around here. um and then just save up some more to be able to do another capital improvement project. But I know that that decision is probably going to be coming up soon. So, I wanted you to have all that information. Thank you. Thank you. Can we ask questions about it?
035Oh, yeah. For sure. Um okay. So, a couple of questions I have. Okay. Why so can none of this be um paid for out of non-building funds? It can. 4.3 million carryover. Yeah, it can. and and the plan would be for some of the techn So the building funds would probably be covering more HVAC units, um parking lot stuff. The technology stuff is going to be general funds. It's going to be um title one, smartboard and yes, computers and Okay. Um I the general fund just won't be able to handle all of it. The what? The general fund just won't be able to handle all of it. Some of it will have to be paid for out of the building fund and that'll be the that'll be the thing is figuring out what comes out
036of where and how much you have in each place to be able to do the things. Well, so you you know like in 2025 you've got 642,000 that you've identified and some of that we might not be able to take out of the building fund if we do the 1.5. Right. But we could maybe take some of it out of the other carryover fund. Correct. And that would be the plan. That would be the plan to take some of it from both places also. So are all these vehicles now? I mean are those all the vehicles we currently own and use? Yes, they all and we carry insurance. Well, the condition of them would be questionable. The condition of them is questionable. The vans are a little The vans are a little rough. the condition
037the condition of them is probably not the greatest. I'm I'm also quite amazed at how many um HVAC units we have. Are those all on the roof? Those are all rooftop units. Yes, ma'am. How many are there? It looks like there's like 100. I want to say 124. I don't know an exact number, but that's be close to it. That's a lot more than I could have imagined, but I guess we've got several buildings. And is this also including the facilities, the athletic facilities? That that does not No. No, it doesn't. It's just these buildings. Correct. One thing I'll add to to your point about the 1.5 million. When we look at this between now and next month with uh Troy Roads and Lingo, they're what Dr. Jasper and I have asked is to have
038a range of options that we will take into consideration as we consider all these things as well. So the 1.5 is the highest amount that we would look but what we hope is that we actually have some options to say you know what we can do without this or we can do this a little bit different. They're going to give us those options. Our hope would be honestly as close to 1 million as we can be with that uh track and bleacher project so that we have some of this. But as we talk about that between now and next month um that is something to consider because everything we spend out of that up to the 1.5 is something we can't do here. So yeah. Okay. So, that one we're not voting on. It was
039just giving you information. Just giving you information. Yeah. Thank you. Uh, item seven, discussion and possible action to accept the bid for Hardesty Team to replace 12 HVAC units for the Earl Harris Elementary School. So, we'd be planning to do this out of general funds um as a part of that $4.3 million carryover. Um, it would go obviously I'm trying to hit a target of four million for our carryover. So, that'd be one of our big projects that we do with that remaining $300,000ish dollars. Quick question. What's the difference between base pricing and bid pricing or alternative pricing and and base bid? I don't know. We we did a bid price for just six units and then the alternate pricing was for an additional six for a total of the 12. Additional six. Okay. We
040didn't know how much it was going to cost. So, so we had them do six and and then 12. We gave had him give us two options and one person didn't want to bid on 12. They just wanted to do six. No, I think one the one are you looking Oh, did he? Yeah. Yeah, he wanted to do 12. Oh, that's okay. And he he had given me a price for the 12. Oh, he just bided it at 12. Yeah. I make a motion to accept the bid for from Hardy team for HVAC units at Earl Harris Elementary School. Second. Roll call vote. Palmer, yes. WAT, yes. Gates, yes. Pedic, yes. Item number eight, uh, discussion and possible action on the 2025 2026 temporary financial appropriations. So, this is just to get our year started.
041We have to do it every year. Um, we have to send this to the county excise board and they approve us so that we can get our budget started in the new fiscal year. And it's based on our estimate of needs. from this last year. Motion to approve the 2025 20226 temporary appropriate appropriation. Second. Roll call vote. Palmer. Yes. Waff. Yes. Yates. Yes. Pettit. Yes. Jaggers. Yes. Item nine. U discussion of the revisions of the following board policies FFD through FNG. Uh FFD, vehicle use and parking students. Um FFG reporting suspected child abuse and or neglect. FFG through E suspected child abuse report form. L student records FLR compliance with You don't have to read. Okay. Starting to run out of breath. We're just So, I'll go over a couple of these. If you have
042questions about any others, let me know. I will say um happy to report uh we have one more set after this that uh we'll be bringing to the board uh next month and then um that following month we'll be working with OSSBA to uh finalize them all and the goal would be in June uh to uh be able to propose the whole uh policy book. So, we are very close. Thank you principles and administrators for helping with all of these. Couple I'll point out here um that you might be interested in. Um FMF uh is a code of conduct for athletic programs. Um it's just something that I think you might be interested to take a look at. We we really uh enjoyed seeing that and having that as a part of our policy uh
043book. um FNCA and FNCA-R just has to do with uh dress code. Um and we did add a section that uh deals with uh clothing normally worn for extracurricular activities can be worn with approval. So whether it be uniforms or things like that that wasn't specified in in some of the language. FNCC um has to do with hazing and this is a new policy for us to have that in the book which uh is very good to have in our book. Um FNF-E2 um that there's one clarification it says leaves blank like who will transport uh materials. Uh that would be Officer Hulcom. U we'll put that in there just to let you know who that would be. And then FNG is cell phone policy. And just know that there's some legislation out there right
044now. So that may change, but that's as it is now. So um we'll uh and if you have any questions about any of the others there, there's some obvious some big policies in there as it relates to bullying things, but a lot of those are straight out of law and um similar or exactly what we have now as well. But if you have questions about any others, let me know. All right. Item 10, discussion and possible action on the addition of a high school academic team starting in the 2025 2026 school year. All right, we're really excited about this one. Um I don't know, Mr. Ner if you have any additional information. Um well, I just Mr. Juel and I have talked several times about this and I you know I think we've been doing
045it but just not in an official capacity and and didn't understand why we don't have it. So we feel like I mean really feel like blue ribbon school should have an academic team. Absolutely. Motion to approve the addition of high school academic team starting in 2526 school year. Second roll call vote. Palmer. Yes. Wag. Yes. Yes. Pettit. Yes. Jaggers. Yes. Item 11, discussion and possible action on 11th and 12th grade students receiving credit in math and science for math and science courses offered at the Canadian Valley Technology Center. So, this is just an accreditation item to have for motion to approve the credit and math and science for math and science courses offered at Canadian Valley Technology Center. Second. Roll call vote. Palmer. Yes. W stack. Yes. Yates. Yes. Pettit. Yes. Jaggers. Yes. Item 12,
046discussion of student vaping. All right. Uh I've asked the principles uh to just give us a little bit of an update. Um obviously last year um we had some goals of just vaping in our schools and and how we could try to help students uh with that and what we were seeing. Um, so I've asked them to kind of give an update on what they've seen over the past year, year and a half with this. So, yeah. I And I'll I'll go first. I I want to say thank you to you guys for approving vape detectors. It's one of those things where it's kind of like an unseen uh situation. When we were growing up, it used to be regular cigarettes and it's easy to tell. You have to light something on fire and smoke.
047Now, with I mean vapes are as small as your pen and they're really easy to smoke and the smoke is smokeless and you can blow it in your hoodie or you can blow it in your bottle and you don't really know there's a problem even in sometimes in class and so when we did this last year it took a leap of faith to trust that there was a problem and to acknowledge that and I would tell you when we first met and we had this conversation my phone it sends a message every client. Like for example, before we met today, my phone was going off in the new bathroom. And so I got out of my office. I was in my office. I walked right to the bathroom. I looked in there. Well, nobody's in
048there. Well, what was going on? Miss Douglas had been popping popcorn or something. And that smell went in there and it's it's very sensitive, but it really only goes off from vapes. Popcorn's a little different because they're burning the popcorn. Anyway, not to get too far in the weeds. Here's the point. The point is this. last year at this time I would have approximately about 16 to 20 vape alerts per day and that's boys girls didn't matter if it was typically in the high school occasionally middle school would get one here and there or the annex but nothing very early right now I get about one to three maybe like today I got one right before here and I went in there no he's getting in the bathroom but Douglas was popping popcorn that would
049set it off we just don't get kids know. We hold them accountable. We try to teach them very early and very clear if you do this, this is what happens and we're not going to tolerate it at school. We just won't. And they've I think they've gotten the message. We're going to still continue to do our process and our procedures and your guys' support matters. And we've added, you know, extra vape detectors in the alternative school, in other locker rooms, and we do our same protocol. If a kid gets caught or if the vape detector goes off, we grab them. We take them to the front office, we scan them with a metal detector wand, we ask them. If they do find something, they immediately go to consequences, but we also have counseling now. We
050partner with SNU, which is another thing you guys approved, which is another big deal. If it's THC, we want to get them support. Even nicotine, get them support or they have to have some some help because it's addictive and it's bad, especially for these kids, every kid around the state. But specifically ours because that's my report. Yeah. For that. No, we had had a conversation and um you know having heard because I kind of hey give me an update. What are you guys seeing? And you know it was very small numbers compared to what we had last year. And um just wanted uh to say thank you to our administrators uh when this first started. To say it kept them busy is a complete understatement. Um, in fact, uh, if you go out in the
051lobby area now, you'll see there's two podiums out there, um, that are kind of set up right in front of the restroom area and in the commons area because they realize their presence and being there, uh, even during passing period. I mean, they're going to get work done, so might as well do it out where the kids are. Um, so they've taken a lot of steps, not only the vape detectors, which is a huge part of it, but also being present, being in the commons area where kids are coming out of the bathrooms. Um, and and so I know I've talked to kids who a year ago said, you know, I I don't want to go to the bathroom. You know, I know what happens in the bathroom. And I think that's completely changed. And
052so I wanted them to be able to tell you guys um just that progress because it's really exciting. Um it also comes from the uh education that we had at the beginning of this year. Uh which I think is a huge part of it too. Kids are talking about it with us before they're talking about it, you know, amongst themselves and and hearing who knows what. So, uh there's a lot a lot of things that have happened. It's been a lot of work, a lot of time. um you know, when you're getting text messages 16 a day and you're responding to each one of those, it it can take a lot of your time um to get that down to one, you know, one to three or whatever, you know, low numbers. Now, it's much
053more manageable. And ultimately, um not saying that kids don't figure things out and they're, you know, maybe they're doing it outside of school still and and we hope not. We hope the education piece and we do think it's it's helping. Um, but they do know, hey, it's not something you bring into school. And, and I'm just really proud of them for getting it from that point to this point in just a year and a half. So, thank you for the update. Uh, item 13, discussion and possible action to approve the revisions to board policy, EA, general student policies. So, this is a current policy in our current uh policy book. Um this this was a policy that we already approved at the beginning of the year, but there were changes to it in February um
054based on a rule that was uh in instated uh since then. So again, this is accreditation. It's just something we need to have updated since it changed since that time and it just has to do with the uh moment of silence and uh how we observe flags. Yeah. I make a motion to approve the revised board policy, EA, general student policies. Second. Roll call vote. Palmer, yes. Wste, yes. Gates, yes. Pedit, yes. Jaggers, yes. Item 14, staff reports. enjoyed seeing the aviation stuff that you sent out to us. That was fantastic. And what the kids have done for SWAT week is amazing. Yeah, it's incredible. The halls have been transformed. Yeah. Yeah. To take it down. I know. Not yet. Yeah. No one wants to do hours and hours of work. Do we have a
055total yet on how much money was raised? Yeah. Right. Currently, they had right around $7,500. Um, but there's still money being brought in as we speak with hat passes and car passes and all the things. So, I I I don't have a good estimate of what it'll be, but we're still working. We'll still try to raise money throughout the rest of the year for them. That's great. I love to see things like uh you know, speech and debate, you know, some uh robotics, you know, recently. you know, you a lot of a lot of places excel at at things and you just know like that they're going to be good at that. It's it's neat to see um a variety of programs, you know, doing well. And I mean, you just uh see kids getting
056first place in their region at speech and debate and and robotics in a national competition getting third. It's it's really cool to see just uh all the all the programs that aren't as uh don't give as much publicity things, they're they're out there doing well also. So, I wish I had somebody still in elementary so I could come to family fun night. It's the funnest night. I loved it. We have a lot of creativity. Like a lot of our teachers have really tried to look at okay what can we do to make it different? Still keeping some of our things in PTO. Today we met and some of the items from like even sports at different levels and like trying to get a lot more prizes for Bingo like just seeing how excited they are
057to see like how can we keep the heart of it fun but make things unique. So I think it'll be a really good year. Yeah, it looks like it will be. Uh item 15 uh proposed executive session to discuss the employment hiring appointment, promotion, demotion, disciplining or resignation of an employee as listed in addendum A and B as authorized by 25os 307B1. Motion to go session. Second. Roll call vote. Palmer. Yes. Lost. Yes. Yates. Yes. Yes. Yes. of session. Only the members of the board and the superintendent were present. The only items discussed were those listed on the agenda and no votes were taken. We have a motion 360. 360. Um, I make a motion to approve. Um, am I right? Yeah, I I'll read it first. Sorry. That's uh item 16, discussion and possible
058board action on the hiring of personnel in addendum A for the 2425 and 2526 school years. Now I make my motion to approve addendum 8 for the 20 425 and 2526 foyers. Second. Roll call vote. Palmer, yes. Wag, yes. Weights, yes. Pettit, yes. Uh item 17, discussion and possible board action on the resignations and retiring of employees as listed in addendum B for the 2425 and 2526 school years. Make a motion to approve addendum B for 2425 and 2526 school years. Second. Roll call vote. Palmer, yes. WAD, yes. Yates, yes. Yes. Jaggers, yes. Uh item 18, information items. Yes. So we would like to say congratulations to Miss Christa McCann, our uh teacher of the year for Bethany Public School. She'll be a great representative for our whole district. Um also we have high school
059prom and no school on April 18th. Uh the all school musical, I know they're working really hard right now on that is April 24th through the 26th. uh Susicle and uh the all school cookout will be uh at lunch on May 7th and we would love to invite the board to attend that if you have the chance to as well. Item 19, board member comments. I just want to say thank you to our administrators for all that you do and glad to have you back. Item 20, superintendent report. All right. I want to acknowledge the hard work that went into our district's SWAT week last week. I know some activities are continuing due to weather uh issues that we had, but uh just very impressed with the students efforts um working with staff. Uh also
060love that it's still uh has become a district-wide initiative and that all schools are working together um for a common goal and common purpose and that those purposes are local and and people and causes that that we know and uh and and want to invest in. Um also want to thank our district test coordinators and technology staff for preparing for our ACT testing and state testing that is coming up. Uh this is a chance for our students to demonstrate their uh learning for the year and just uh their progress. Um and a lot goes into setting those up. So we appreciate that. Um we have some upcoming events. Uh it's hard to believe uh that we are in the final few months of another school year. Uh it's been filled with a lot of things
061to celebrate. Um just uh the number of things that continue to uh come up um are just continually amazing. But this is also the time of year where we have our promotion ceremonies and award ceremonies and graduation. And so we're looking forward to uh concluding the year with those celebrations um among all the other things that we've had to celebrate. Um I was also able to speak at the city of Bethany board meeting um the other night and just uh thank them for all the partnerships that they've had uh whether it be roads or just improvements around our building. Another one that I was thanking them for is uh the improvement on some sidewalks that we have coming up. And that's actually a partnership with uh Southern Nazar University, the city, and Bethany. Um and
062we should see some of that work start to happen as we go into summer and into next year. And uh we've got some missing pieces to some sidewalks as kids come in and around our school and from uh our school to their homes. And so, uh, it's just nice to, uh, continue to be able to work with the city and Southern Naz University and other community partners on projects like that that, um, help our schools. Um, would like to also thank our administrators, um, for the day in and day out work that they do, um, the, uh, the ways that they support teachers, the way that they support kids, um, the way they communicate with parents and doing all those things. um it takes a lot of time and a lot of effort to uh
063do it the right way and we certainly have administrators who know how to do it the right way and uh our community as a benefit. So um thank you all for that and also want to thank uh Mr. Nyberg and Dr. Jasper for uh their time and commitment to uh Bethany all the things that they've done uh in their time here. Um, and also want to thank them, um, you know, in their willingness to help us as we transition. And, uh, it's just, uh, really special to have, uh, those types of relationships that, um, we can continue to help Bethany grow together. So, appreciate them and, uh, their time and look forward to, uh, continuing to work with them in those transitions. And that is my superintendent report. All right, we're returned.