07/21/26 Taylor County Schools BOE 2026-2027 Meeting #2

001All right. Good evening. I have six o'clock. I'm going to call the meeting to order. Uh all board members are present with the exception of uh Mrs. Beltner, which she is joining us by phone. Um it is the practice of our board of education to begin our meeting with prayer and pledge of allegiance. We invite you to bow your heads for prayer and stand to join us in the pledge if you so choose. Mr. Taylor, >> please bow your heads. Lord, we respectfully ask for your guidance and wisdom as we pro proceed with the business before us. Keep us mindful of our purpose of providing a quality education for the students attending Taylor County Schools. Amen. >> Please stand. To the flag of the United States of America and to the republic for it stands

002nationy for all. >> Dr. Stallings, do you have any adjustments or denims to the agenda this evening? >> No, Miss Scalla, there are none. >> Thank you. The superintendent respectfully requests approval of the agenda as presented. >> So move. >> Mr. Taylor moves. >> Second. >> I'll give that to Mrs. Beltner. >> All those in favor? >> I. >> Any oppose? Eyes have it. 5. So that moves us to um information. So Dr. Stallings, we have some recognition of our retirees. >> We do indeed, Miss Galla. We we currently have uh or have over the last year uh there have been 10 individuals who have left our employee through retirement and uh we are privileged to have one of them with us this evening and I would like to recognize Mrs. Tertha Mayo. So Ter

003if you'll come forward just a minute. It's not like a long walk with a long Let's pick up the mic. So, this is in special recognition and appreciation of Dartha Mail for your many years of service to the Taylor County School System. I'm going to get all I'm going to get choked up. I knew it. I want to congre on behalf of the board of education. I want to thank you, congratulate you on your retirement. Uh Tertha and I go way back and this is bittersweet, bitter, bittersweet. She has contributed so very much to this county, to the betterment of our students and the community in general. Um I I consider her a dear dear friend and extremely accomplished educator whose only focus has been on the betterment of our children. And I say that

004with not just to be flowery, but because I mean it so very much. And uh we will definitely miss the influence that would would have been continued should you stay with us. But you are definitely earning the retirement. You have a family with wonderful grandchildren. I believe one on the way. And so uh you are making the decision that is in your best interest as well as you should. But uh I'm gonna ask Mrs. G to come around give this to uh certificate to you. But I'm coming around. I'm going to ask if I may have a hug. So congratulations to you my friend. Miss Galla, if I might say one more thing, Andrea is not going to care for this too much, but in case anyone has wondered, she has been the duet partner

005of with Dr. Stallings when we were preparing those snow day songs you've been hearing. and uh she has always been willing to give those a run and I know the students have appreciated that. >> Thank you. >> Any of our board members like to address Mrs. Mayo? >> I I just wanted to thank you for your service. Uh you know um I know all of my children came up through Taylor County schools and you know you've been there all the time so I don't know how many years you have but it's welld deserved retirement. I hope you enjoy it. You know, go out and enjoy life and make the best of it. You know, a good friend told me your years from 60 to 70 are your go- go years. Your 70 to 80 is

006a slow go and 80 on is no go. So, enjoy the go- go years. Yes. Congratulations, M. May. I'm not going to embarrass you or myself by um talking about when it was, but um I was in the entertainers back in the day and uh you you touched you have touched so many lives and uh I can't wait to see what uh what you do um with theater on Maine. Uh, I think that's very exciting and call coincidence or not, but tonight we'll be voting on U policy 3120.12 which is uh, you know, getting uh, filling our uh, roles um, with professional substitutes. So maybe maybe that's a calling for you to come back, right? [laughter] Maybe not. She said probably not, [clears throat] >> Miss Beler. >> Yes. welcome to retirement. Uh I uh

007was honored at one time to call you a co-orker and uh now I'm honored to call you a fellow retiree. Uh I hope you enjoy many many retirement years. >> So I just want to say also congratulations and just you know thank you for your passion and your dedication. Um you know I know there was some needs that arose last year and you without hesitation were right there for the students and and the whole the staff and the whole community. um and really appreciate that and uh don't be a stranger. We want to see you some more and uh really best wishes to you and this is going to be a very next uh chapter that's going to be very exciting for you. So congratulations. >> All right, that takes us to uh superintendent updates.

008Do you got anything for us, Dr. Stallings? Scallop, I do. And all of you have received a blue folder that contains this evening's updates and I will do my best not to drone uh drone on about those. So there, as had been requested in some past meeting, they are bulleted or with check marks and they're attached with a paperclip because those things I'm referencing are attached to this cover sheet. You'll notice there are two in your folder. One was the initial bit of information that I was had prepared in advance of the board meeting only to learn that the second page that has additional information was information garnered and gathered through a result of some meetings that took place today and I thought it was timely to include those. So let's get started with that.

009the uh training of the board members. Uh you had asked the board had asked about the possibility of receiving some training on the step se the step seven funding in the schools uh in the general best practices and financial practices and I made contact with Mr. Uriah Cummings from the state department who has agreed to do that come and join us and present during our August board of education meeting. Uh he is scheduled to do that. that he'll come up from Charleston and provide information that would be very helpful to all of us. You would also ask about information about the the Western school board committee. Uh we've receive we requested information uh pertaining from Mr. for a call. I don't have not received anything specific from him as yet, but I he will I'm

010sure be getting back with me about that and I hope to have that information on the next agenda uh or subsequent as soon as I can get back information from him. Comprehensive educational facilities plan which is called the CFP was referenced during our last meeting and it's actually part of the discussion for the 8000 series this evening but I'll give you a brief overview at this point. Uh as you see the packet includes copies of the previously submitted annual updates. Uh just a quick overview. The uh CFP or the comprehensive education facilities plan is a document that is designed to span a 10-year length. Uh and it gives the board of education and the state an understanding of what's been identified by each county as their prioritized list of issues that need to be addressed.

011capital improvement type functions. You've done several of those as has as is indicated in that attachment. If you want to take just a minute to reference that, it's the sec the very first thing that's also in a paperclip form. But you'll notice it starts with the update from 2022. By the way, our current CFP is a span of 2020 to 2030. So, we're pretty much in the middleish of that. Um and you can do a comparison of each of those documents. Hence they're in order for that purpose that you see back uh during that 2022 which is really referencing the prior year end. Uh Grafton High School needed a new roof and the good news is that that was actually listed back in uh during that time. Anna Jarvis needed a new school. And if

012you'll just uh if you can lift your the very next one from the 2023 issue, you'll see that in yellow, the new roof in Gra uh Grafton High School was completed. Actually, just about the time I arrived as your superintendent, it was being finalized. So, it is referenced in the far right column in yellow uh as having been completed in 2023. Likewise, similarly the um a new the new school there was an anticipated bond that was done and as you're well aware that was approved we uh Mrs. Miller, my predecessor, went to the school building authority around the time of COVID was approved for that. And then uh when I came on board, we learned that by virtue of COVID causing significant price increases. the school board uh made a determination that those counties such

013as Taylor who had just been approved were put on hold so that the additional funds could be used to uh fulfill the covenant made by SBA and those counties because they were dealing with the unanticipated increases in cost. So then I was I'll use the word privilege with the opportunity to go down to Charleston and re uh present that proposal and uh I used the word covenant intentionally and said that I was there not our hand was not empty. It was just coming back to make sure that the board school building authority was uh still planning to fulfill their portion of the covenant made and they were gracious enough to do that and as you have been following we are now in the process of I believe about 69% of the new anoris elementary school

014is the stat status of where we are building wise with the expectation that we be able to uh finish that before the end of the uh by the end of this current school year we're into FY27. Um, continuing on the next one from the 2024, you'll notice that Grafton the we those number some of those pieces have been stricken because they were uh no longer on the CFP. They were accomplished projects. uh Flemington Elementary School uh enters the the scene there as does the the as do the other schools because a part of that bond election remember those funds were also not just for the school building of Anna Jarvis but for the security and safety upgrades to all the buildings and those things have been addressed slowly and we're still working on those. Um

015in addition behind that you you should find a chart that is highlighted in yellow. It is actually the first of the second packet. >> Yeah, it looks Dr. Decker is holding it up for you to see. >> Maybe I I jumped ahead, right? It's the actual second page in the first portion of what I just went over. It looks like this. has got a large section of yellow highlighting. If we go to the first update and it reflects the our current status of improve our capital improvement list intentions. Um, as you well know, we are moving into the new transportation building as soon as possible. They're still renovating and preparing for that shift. Uh, and that was one of the previously approved expenditures for what we called phase two. uh and that is uh being

016accompanied by the HBAC replacements that have been accomplished or almost finished at at Flemington Elementary School. Third column talks the projected cost and those have been approved previous board meetings. Uh the next several the HVAC system Grafton High School has sounded the alarm and saying it needs our attention. Um it is looking like it's going to be costly advent a costly venture. Uh we have proposed uh with the board the state uh the school building authority two times uh and they in both of those uh presentations they found uh other places to expend the money for this time leaving us still the need HVC doesn't say okay never mind uh we are still making progress on other proposals first page Followed by that we have the um the uh also anticipated field upgrades at Grafton

017High School and uh about which money has been put to has been put aside by Mr. Mr. Dolan over time. Uh however that you know we should anticipate that that's going to be a costly venture as well. uh Clarab improvements. We've been aware of those. We have had the architectural firm uh assess the building, walk through the building, make some determinations, and uh that is also on the radar. Um and then West Taylor's HBAC system is also although that is seemingly the newer of the building short of the new anarvis, uh it, you know, it has a shelf life. those things don't last forever and that is the current uh listing. Um and we know that on occasion there's a need or preference for the board to rethink the way we prioritize things. Um, I'm

018not suggesting you get into heat debate with that this evening, but uh all of you might want to be giving being getting mindful of what recommendations and requests you might be making with those other needs also still present. Um, typically the updates u annual update is uh suggested between October and December of each year. So there will still be some time u sooner than later of course that's my recommendation for the discussion that in fact perhaps that can be part of the discussion the 8000 series having received this information for your review uh next on the agenda and that was >> can I ask one clarification point I think I misheard you said updates are October to December or December to say to have those uh the deadline the deadline for having that is in

019December December 1st and that was reflected by the previous year's report andor where we are now. >> Does that help? Does that help? >> Yeah, I think just so I understand. So So we report this to to where every year? >> Well, Dr. Decker has been doing a great job with creating these documents for us on your behalf. So that gives her this gives her an opportunity to as you see on the top of the each of the forms sister summers uh the form um for this update October 1st is the cut off date for the uh date reporting of December 1st. >> Okay. >> Is that's there's that window >> facilities department >> yeah that goes to the state department office of facilities as Dr. Decker just indicated. >> Okay. So there's still time

020for discussion of course, but uh we need to be mindful of the timing. >> Could do do they give you a um like is this a form to fill out? >> Right. This is this is >> their format. >> That's what the for this you were looking at the format they provide. So, do we have anything in place that's not required by Charleston that we still want to do locally >> or is this our only building plan >> there? >> This is the building plan. >> Yeah. So, it's a thicker much thicker document. This >> that's just the annual update of this building. >> Okay. But that's that went to Charleston and everything as well. >> This did. So, is your question can you is the board uh able to do other things in addition

021to those that are on that list? >> Um, you know, I I'm all for for local control and I think right now Charleston supports that. I know we have to report certain things by law to Charleston. I understand that. But but I don't want to be guided by that. I think we have the the privilege in this county of having a a community that supports it schools very well. And I think I think it shows. I mean, they came together and put in the, you know, the new turf in the football field and, you know, in a gymnasium and they just they they they approve the levies and Tater County people are fantastic. But in return, I think we owe them true true definitions for like a 10-year plan. And so over the few months

022I've been here, you know, if you remember, I asked for what's our what's our enrollment and what's our percentage of utilization of the schools. And Miss Decker did a great job. and give or take 50 to 60% of our schools are being utilized. Uh early today I sent an email out and Miss Decker worked very hard today to come back with some numbers and and we can see our student enrollment is dropping uh and and continues to drop and there's there's many demographics and a lot of information on that causing that and there's a lot we can't change about that. the world's moving and we're trying to keep up and do the best we can. Excuse [clears throat] me. So, what what I'd like to do is then so you've got you've got you know

023uh how much capacity the school has and how much is actually being utilized and there's a deficit there or a surplus there if you would which cost to heat cool etc. And uh and and so we have so many buildings and I see HVAC and that's going to continue on and we got to keep comfortable schools. We got to make it safe schools. We got to make it we got to we got to operate what we have. But I think we have to look for go further and look for savings. And so and maybe it's in that report if I dig through it, but you know I kind of briefed on this last week. Um you know I think we have too many buildings in the county under the school system and I think we

024need a plan to regard if it needs to be reported to Charleston or not, but I think we need to uh take step back and take a look. Could this office be moved into the new And Jarvis building with the excess space that's there and eliminate this building? Uh could u uh you know, could the bus garage be used for that? Could the middle school be used that? Could we put fifth grade keep them at Anna Jarvis and uh not send them to middle school and use the extra space for the board office? I think there's a think outside the box kind of a situation. we owe the taxpayers other than just say please send us more money so that we can just continue status quo report you know all we need fuel tanks all

025we need HVAC all we need to maintain but no true real definition of where we're headed based on the demographics of decreasing enrollment >> I try to keep up on what's going in the community there's I don't see a major breakthrough and a and then you know Amazon kind of a place showing up and needing 30,000 workers and this place be flooded with people. I don't see that kind of stuff happening. So, I'd like to think Go ahead. >> Go. I I was just going to say I think we have this in the 8000 series that maybe we can get into a little bit more discussion about >> that at this point if that's >> No, that's fine. That's fine. I just keep me in line because I will get out of line and where

026I am. But, but just to close out here, these are the types of things I'm going to be looking for as a board of education. That's our responsibility and our duties to make sure we're using the taxpayers funding as efficiently and and to the best of our ability. Uh so we don't have to keep going back and asking for more all the time from them. So that's where I'm headed with this. There'll be a lot more questions. It's not something we can do overnight, but it's something that we can work towards. Thank you. >> Before you get to uh another topic uh on the schoolboard association executive committee. >> Yes, sir. uh instead of talking to Dr. Okall, I talked to Shirley. She tells me there are no term limits for that executive committee that

027once they are elected, they're they're appointed and then they're elected by the general meeting. Uh and once they're elected, they serve until either they resign or until they uh are no longer elected and until they lose their schoolboard election. Oh, you mean once they're no longer on a board school. Okay, thank you. That >> I did not receive that information, but that basically >> that's what Shirley told me. >> We can then check that off. Thank you, Mr. Taylor. >> Are you talking about the legislative one that we No. Okay. >> No, the the schoolboard association executive committee. >> Okay. that was I got elected to that position and and there are no term limits on it. >> Okay. I'm I'm referring to the other one that >> Yeah. All right. We're good. In addition

028to the information in your first packet, I've provided you just uh I found something that that I've borrowed or edited and uh brought an excerpt from the 2026 um uh it's called the effect of school board members information that was pro that I found and it speaks of a scenario uh that uh I shared with you and it talks about some questions about uh the scenario is you were contacted as a board member by a parent is concerned about situation at a school. Um, and then it goes to some questions about uh the question was that they're meeting with the principal this week and ask if you could join them uh for emotional support. Is that okay? And the indication there, the recommendation is that your instinct may be that you want to support that

029family member. That's the last document in that first packet, Mr. White here, in case you're searching. Um uh to honor your commitment to children and their families, there are two things not to do and one thing to do. The first is do not ignore, minimize or belittle this request. These are not indictments of you by the way, ladies and gentlemen of the board. I'm just this information I pulled as a as a cautionary help. It says don't ignore or minimize. And it said the family member is doing her job by asking what she seeks. But it also um so when it comes to you make sure that you have you make sure they are being heard which I know is the practice of our board members here in Taylor. It says however that don't also

030don't accept the request and it gives a scenario that talks about imagining a teacher 25 and that where that you'll see that that narrative goes into should you attend on behalf and per that invitation you immediately without meaning to do so change the dynamic because the teacher will immediately assume a role of compliance because you are present and so it distracts from the actual education flow. Um on the back it continues to say though do be present uh be the system at navigator and let them know that uh you will refer them to the appropriate people that should be able to help them. Hence the email you received from me earlier and I provided you I to I captured that email which printed out on kind of two sheets and I just captured on one

031sheet so you could create what I've given you tonight something I refer to as a refrigerator uh checklist so you have a list of all the directors from central office and their responsibilities and their contact information as well as our principles their contact information both school phone numbers as well as emails. Um, and I would, as you see at the do bottom of that document, as a courtesy of the individual responsible for oversight of the specific program or school building, if and when receiving inquiries of that nature, please refer those individuals that you from whom you hear uh to the appropriate building principal, program director, Dr. Decker or Dr. Stallings because you are paying all of us to handle those responsibilities. Um, I respectfully hand that. It's just a helpful reminder and hint. It was

032what I found um and I felt it would be helpful as a as an additional document for you to reference. Moving quickly on to the second sheet which seems >> I'm just going to say thank you. That was a good scenario and all that that that would be helpful. Thank you very much. >> You're welcome. Thank you, Mr. Summers. Um the additional piece I actually was able to garner today because there were all these things came into me seemingly today and I had already created as I said the first document. Um you would ask for incidents to report the medical what incidents of injury that that uh had required medical attention and I was able to receive this finally this today. Mrs. Kenny, the first page in that document after the cover sheet indicates those

033that or 53 incidents of students hurting themselves accidentally, 15 incidents of students hurting another student accidentally, 35 incidents of students intentionally hurting another student, and one instance of a student found on the floor lethargic and pale. They were having a medical issue. um uh that's more a description of their medical condition as opposed to injury by someone else elsewise. But um and of course I'd ask I went as far as asking about adults but they indicated and reminded me as you see data from the student injury reports is there but not staff injury reports as they don't have access to those files at the time. I hope that's helpful. There was a discussion of the Anna Jarvis Elementary School regarding safety concerns and as I indicated uh earlier in July uh Dr. Decker, Mrs. Shoemaker

034and myself met with some parents who had been expressing concerns and we engaged in uh um a brainstorming session, received the concerns. They gave them an opportunity to meet with us in my office. We took the the opportunity to have that conversation, shared concerns and explanations because there had been some assumptions of what was going on uh that not everybody is aware of because of confidentiality. But uh I do believe we've uh made some definite progress with that. Um in fact since that time we've received some additional questions about what is going on in trainings and those pieces that I have been able to share with them have actually been uh used to share on I believe it's called the safety alliance uh and so um that seems to be moving in a positive direction.

035As recently as this afternoon I was able to meet with Dr. Decker and Mrs. Shoemaker. Seems like we're working on those two ladies to death, but they were with me today when we met with representatives from the Energy Systems Group. It's commonly known as ESG. And that company is one that can conduct uh opportunities for energy audits and they work in not just West Virginia but and beyond. uh but they did meet with us today to share with us some potential uh opportunities for merely starting by an exploration of uh and to assess our status with regard to where might we be saving some funds. Um three years ago we had uh an energy audit that was conducted by the West Virginia University program with the students. They came and they went to each of

036our schools as some of the board members might remember. I know two of you were on the board at the time. uh they brought us some recommendations as well. Uh I have engaged this company simply to conduct a no cost assessment and then simply come and share that with Dr. Decker and Mrs. Shoemaker myself again at which time we will be we'll have more information. Uh and it says initially it'll be taking a couple months for them to even do that with for us. At that point, we'll review that information and make a recommendation about whether or not we believe it's appropriate for the board to move forward with that. Um, we have no financial obligation at this point. They're just merely agreeing with the presentation they offered us. Um, I have more frequent information

037sharing and reporting. Uh this year I will be imposing or introducing a new way of uh obtaining information and sharing between our administrators through all our buildings and our directors. The purpose in doing that is to afford our building administrators as you see to uh we're going to be holding administrative council meetings not just in this room which has been tradition for the last three years at least uh such that we can afford the host principle an opportunity to share some things that they are doing in their building that may other building principles and directors might find intriguing and interesting and and noteworthy. uh will also be assisting with uh doing some observations of their school as well and there'll be a discussion at each administrative council meeting as a result of that. Uh in

038addition to that I have uh we'll be introducing I'm saying will be because the administrative council meeting where this is going to be released is not until after tonight's meeting. Uh I will be introducing um um information with the where the board members will be provided an update by a member from a school at each of our meetings and that intentionally will provide information about two things primarily. What are we doing with regard to academics which is really our shared yours and mine primary responsibility and what are we doing? how are things going um with regard to that and also with regard to the concern that's been kind of with us for quite a while recently and that is uh the what are we doing to immediately address things like the safety and the culture

039of our buildings. Um and lastly of that section in your packet you should have a sample of what is being designed and I'm going to hold it up. It's a school home school to home communication. Uh if you look you'll see this is a sample. This is not a finalized document but the intention is that during our recent discussions we have decided uh that and more conversation that's why it's draft with their bidding principles. uh there needed needs to be some method of communicating with families if in fact there's a classroom disruption andor if there's an injur a student uh at the elementary levels for instance there a student might have injured another student or somehow been involved with something of that nature uh and that will indicate they'll we'll be sending messages to them

040via that parents will be given information of the process at the beginning of the school a year and so it'll be uh reciprocal. If parents know that there's a concern that their child is bringing to the table or bringing to the school, they'll send that to the school and that will that will alert the school to look into that with some TLC. Likewise, uh if something is happening at the school, the parents should we are introducing the expectation which is not new. Parents should be receiving a phone call. They'll also get that as well as this note or this uh helping hand notification will be coming home and they'll be alerted to look for it in their backpack and then the faculty and staff that are helping with that student will be entering information in

041the weas system as it was as expected to do. That's just an overview. We haven't finalized that. As I said, it's a draft. Uh we're going to be looking for some input from our building principles about uh legit logistics etc. And uh the additional ver the last document which is in that packet is a copy of what you are going to say. We've already seen this but you haven't really seen it. You've seen a version of it. Um this is a version that uh Mrs. Vandergri was gracious enough to revisit. Uh Mr. Summers, you were one of the people that brought this up and uh to our knowledge, we weren't aware of your your concern about color and uh sometimes the ability to discern one from another, being colorb blind, if I can say that

042without breaching your hip rights. Um and so this is a parentfriendly or user friendly version that we believe is addressing that to our best ability at this time. So, if you can add that to your refrigerators, if you so do, uh, we believe that will be helpful. Uh, and I I guess I want to definitely thank you because I must admit that went right past me. I just thought this colorful one was the greatest invention and and then I thought totally missed the document and missed the point. >> It's a very good document. You did a great job. >> Thank you. We in fact I wanted to also acknowledge that without breaching anyone else's HIPPO rights we have other people that we work with in our county system that are employees who are also colorblind

043and so this will be helpful for them as well only because you got that started. Thank you. And so I believe at this point Mrs. Gallow and the rest of our board members uh including Mrs. Belner, who I hope is still on the phone. Uh, and I haven't put her to sleep. Um, this is my update for this week. Knowing I also want to give you an understanding that next week probably won't be as extensive because it's only a week from today. Back-to-back meetings make it a little difficult to have all this unless there's a whole unless that afternoon next week on the 28th is a afternoon full of this just in information. I appreciate your time. I hope that's helpful. I did have a question, Dr. Stallings um regarding the um phase two of

044our transportation building because I know on our agenda here coming up we have some agreements for um our existing underground tanks and so forth, but I just wondered do we have an anticipated like completely move in time approximation? No, unfortunately we don't. So, we are moving wonderfully down there on the property and getting all that ready. The holdup is the uh creation of the propane tank. So, it's being built and so we are just waiting for that to be finalized. The other two tanks will not be an issue. They seem to believe they can get those here. >> Uh so, it'll just be waiting on the timeline to get that propane tank completely finished. We do have a meeting on Tuesday. So, hopefully we will have an update on that for at next week's meeting.

045They hopefully we'll have an a new timeline with that. But down on the site itself, it's moving along wonderfully. If you've been by the walls up, they're they're doing all kinds of wonderful things there. So, that's not going to be an issue that they'll be ready for the tanks. It's just when we get the tank. That will be the only hold up that we have. And >> this cost does include the remediation of the old tanks. And then so we can finally put that to bed and quit inspecting those. And >> Yes. >> Perfect. >> We're we're we're counting down for that. >> We're getting there. Yeah. Yeah. [laughter] Yeah. Good. Thank you. >> Yeah. I was just wondering if we'll be able to >> I believe fall before >> I believe the the exp

046the hope is that fall, right? We >> Oh, yeah. Yes. Yes. I mean, I think the the worst case at the time they last told us was maybe October. Um that that propane tank would be here. So, um it's still a possibility that the other two tanks could be put in into place. And so we could still do some of that work to get underground tanks removed, but we're not gonna be able to be completely moved until the propane tank is set in place. So that thank you. >> I would encourage you, as uh Dr. Deckers just mentioned, uh the build the wall that the retaining wall that they are doing, it is I believe impressive. It's it's not just something slapped up against the hill. They have taken great care in uh creating that

047portion of the renovation is very nice. >> Mr. Galla, >> yes. >> I have a hard time. I can hear everybody perfectly except for Dr. Spelling. Will I be receiving the packet that you all got today? >> I have a copy for you. Yes, Mrs. >> Mrs. Mrs. Belner. I'm not sure if you heard him, but he said that he has a packet for you for when you return to to give to you with all this information. >> It's a It'll be the same. If I tried to mail it to her in in North Carolina, that would not she'd be up here before it got to her promptly. So, it'll be waiting for her when she gets back. >> Okay, >> Jessica. Thank you. >> You're welcome. >> Thank you. All right, then that moves

048us to board member updates. Do we have any? I um was able to attend training this past weekend and it was um very informative. Um learned some new things and um was able to network with um some other members. There were also some new members there that attended as well. Um so looking forward to being able to share that with you all and um thank the county for that opportunity. So do we have any board committee reports? Okay. All right. That moves us uh on down to the 2000 series. Then the superintendent respectfully requests the approval of the minutes from the regular meeting on June 23rd, 2026 and the organization meeting on July 6th of 2026. >> Mrs. Belner moves. I'll second. All those in favor? >> I oppose. That's five. The eyes have it.

049That moves us on down to our policies. So, um, nothing needs approved there for the second reading, unless anyone has any questions, comments, or concerns about those. Um, and then we do have some policies in the third reading which we need to uh look at for approval. Did anyone have any um any questions on the second readings? Good. All right. And that moves us to the superintendent respectfully requests approval of items through 20110 in the 2000 series. Do I have a motion? Mr. Taylor moves. Do I have a second? I'll second. >> All right, Mr. White Hair seconds. Any questions, comments, or concerns before voting on the third reading of the policies? >> Um, let me look through my notes here. Mhm. >> Well, I can um respect what's what's written here um in reference

050to um policy 7530.02 to um on personal electronic devices to be on the uh the third page and and I get it. Um it's the second item highlighted in green. The use of peeds in locker rooms, shower facilities, andor restrooms and bathrooms are prohibited. Um >> 75302 on the third page. Um the first green highlighted area just says peed. Uh the second one is the one that I'm questioning. The use of peeds in locker rooms, shower facilities, I get that. Um but but restrooms, um not not not so sure that that needs to be there. Maybe it does, but not not sure um how you enforce that um personal electronic devices going in a in a restroom. But uh I know once it's once it's written here, then it is policy and it can be

051um it can be used against someone for someone or against someone. Um so just kind of curious about that. If if it if it needs to stay, it can stay. Yeah, just just just questioning that. That's all. >> That would be at the will of the board. So, if you are inclined to make an an edit to that, this would be the time to do that. >> So, like I say, I have no problem with locker rooms or shower facilities. Um, but someone going in just use the restroom to sit down. Um, usually usually they're on their phones. Um hopefully they're scrolling through their emails and and whatnot and doing uh work stuff and uh let's let's hope it stays that way. But that that's my recommendation. >> So my question to you then Mr.

052White here you >> if we could stricken the um >> if you could strike that section a portion of it that would be uh I guess they would refer then to Mrs. Gall who would entertain a motion. So, yeah. Would I make a motion to stricken that portion? >> If that's what you um are recommending, then you >> Yeah, sure. Go ahead. >> So, I see what you're talking about. Um can you say individual bathrooms because I worry about if we have a bathroom that's a multiple bathroom stall that um I think about worst case scenarios in my brain just from my role. Yes. that if we have an adult that goes into a bathroom with it where there are several stalls and they have a phone and a student or anyone else can make

053an accusation that something happened in the bathroom with the phone. >> That's that's fair. >> So that's a that's a rationale behind that. I think if I get I totally get what you're saying if you're going into the single stall bathroom by yourself that why why is that a big deal? But I do want to caution you on I think about worst case scenarios in my situ in my in my role. So that's just my caution to you. So maybe add language of a single user if you want to >> instead of >> add it in. >> Yes. Just >> I would be fine with that. Yeah. >> So So could I ask what exactly how would we change the wording of that sentence? >> I'm not a wordssmith. I just Yeah. >> You know,

054we have to be careful here because I just want to follow Dr. Dector stated. Um, we I don't know how to say this nicely or whatever, but but basically we we have to have rules in place. Uh, it doesn't mean that they're always enforced. Maybe I got to 60 miles per hour driving here. It doesn't mean I self-report and give myself a ticket and the police officer may have seen me not given me a ticket, but that the law is the law. You've got to have some some sense of of of the law and order. And so, I think it's fine as it is. And if someone's in a closed stall or closed single area and happen to read an email or a text message and respond, I don't think there's going to be like

055a a police force come in there and and do that. But I think it has to be there because the first thing you say if something bad would happen and going on what Dr. Decker said about, you know, the worst case scenario, uh, you said, "Well, they didn't have a rule against it." And and I think it has to be there. I'm willing to change it, but I think we have to be careful and tread on this lightly. So, >> Dr. Decker, was this Neil's um recommendation for the wording on that? >> Yes, that is correct. The green is not our invention. That's a recommendation from >> Yeah, I think to be safe, we leave it as it is. >> And that's fine. I I just just brought it up for discussion. Yep. >> It's

056a very good point and we understand your point. Uh but it's sort of the driving 60 and a 55. You know, it's probably not going to get you in a lot of trouble, but if something bad would happen, the rules are the rules. So, >> I think created the policy. >> Nola has Niola is the company with whom we work that provides us those recommendations based on >> Did you hear him miss Mrs. Belner? Did you need me to repeat that? Did you repeat it, please? >> Yeah, Niola is our consulting company that we utilize that a lot of other county boards of education use to help write their policies. Um, so they're familiar with code and legislation and so forth. So, they help us with the wording. Um, >> okay. >> And I think

057we should always stick to what they recommended. Mhm. >> I think to everyone's point, I'll try to lean in really heavy so Mrs. uh Beler hears me too. I think uh this language would prevent us from having a situation where an alleg you know sometimes nowadays most of the situations about which we are hearing are prompted by an allegation the negative things we're talking about and uh it just takes one that causes an indictment of someone's reputation and uh you know the it seems to the more sensational ones, especially if it deals with something about restrooms and uh shower rooms and those kind of things. And so I I totally I agree with all the concerns have been raised, but um this is just making airing on it definite side of caution. >> So I

058believe we have an open motion on the floor. I'll I'll I'll revoke that motion. >> Well, we had the open motion uh from Mr. Taylor and then you seconded, but you you're good for Okay. >> All right. So, the superintendent respectfully requests. Yep. >> So, Dr. Sting's recommendation is to stick with what we have. >> Yes, >> that is correct. >> And there there was no motion on it. um he was proposing that change and then we had further discussion um on that. So the open motion was on the floor. Mr. Taylor had made the first motion and then Mr. Wehair's second and then we had comments, questions and discussion. And now we're ready to vote. So we're voting on the approval of the uh third reading of policies 2002 through 2010. So all approve

059>> I >> any oppose. All right. So 5. Right. So resolve that the bylaws and policies printed and codified in the comprehensive document entitled bylaws and policies of the Taylor County Board of Education are hereby adopted and that all bylaws and policies hereto for adopted by the Taylor County Board of Education are hereby rescended. Further, be it resolved that in the event any policy, part of a policy or section of the bylaws is judged to be inconsistent with the law, inoperative by a court of competent jurisdiction, or is invalidated by a policy or contract dually adopted by this board. The remaining bylaws, policies, and parts of policy shall remain in full effect. So now we're moving on down into the 2000 series with uh some agreements. So I'll give you a minute there to I

060have a question about 2014. Uh it's uh rental of the parking lot at [clears throat] the bus garage. Uh do we still need that parking lot? Is there something I mean considering that we've got a number of buses parked at the new lot and that should have relieved a lot of room in the current lot. Do we still need that other parking lot? >> I believe that's for parking of employee vehicles, right? Yes. >> I'll repeat that. So that live streaming uh Mrs. uh Shoemaker clarified that that is uh utilized space for our bus drivers when they are coming and leaving their personal vehicles and uh as that's a month this agreement is based on a monthto-month payment and knowing that we're anticipating moving to the new transportation building in fairly short order, we will

061be able to discontinue that at uh at that time. Mrs. Beler, you go. Did you hear that? >> Yes, I heard it. >> Okay. [clears throat] Right. Superintendent respectfully requests approval of items 2011 through 2016 and the 2000 series. Do I have a motion? >> So move. >> Mr. Taylor moves. I'll second. All right. Any other questions, comments, or concerns? >> The um the 2016 I I didn't see a price listed on that. Maybe it's an existing contract. That particular document, Mr. Summers, delineates the obligations of Taylor County and then the North Central Community Action. So, it's not like we're paying them. We're coming together. That's why it's an MOU as opposed to an agreement or contract. >> So, Um, so it's just a a an um I call it anou memor understanding. Um, and

062so the North Central Community Action Head Start program u is that like a I mean I've heard that term numerous times. I've not been in this position to have to to question or understand what that is. So I guess I'm just a little bit confused. >> Here's what it is. We uh according to the uh policy 25 2525 which is the universal prek program that the state is expecting of counties. It requires that there be three entities. The public school system, a private prek program such as our little feet >> and then the North Central. Well, we just happen to be the entity with North Central, but a a Head Start program is the third prong of that agreement. Um and we uh have our preschool programs across the county in both in West Taylor,

063Anna Jarvis and Flemington as well as Lucricia and uh Webster. Those are all the feeder programs. Well, Anna Jarvis, West Taylor and Flemington are feeder. They're ours already, but students are then recognized based on the collaborative use of staffing. We provide some of the teachers and aids. North Central Community Action does a couple of the teachers and aids just like uh employees of Little Feet. There's one there that does their component. Okay, >> that's what that's about. >> That clarifies that. We uh we talked a little bit about this I think at our last meeting. >> Yes, sir. >> And this clarify. So, thank you very much. >> You're welcome. I'm glad you asked the question though. >> Okay. So, we have a open motion on the floor. So, all those board members in approval.

064I >> I >> Any oppose? Okay, the eyes have it. That moves us um to the 3000 series. So, we have some uh chaperoons on our list here for approval. Just for clarity and transparency, my mother and stepfather are on that list, but they are just two of 60. And since there's no monetary uh monies, I'll go ahead and vote on this uh these 60 chapons. >> To further clarify, that's not one trip with all those people going. [laughter] >> I was wondering. >> All right. The superintendent respectfully requests of approval of items 3000 in the 3000 series. Do I have a motion? Mr. Summers moves. >> I'll second. >> Mr. White Hair uh seconds. Any comments, questions, or concerns about the list of chaperoons. All right. All those in approval. >> I >> All

065right. The eyes have it. I hear five. That moves us then to the 4000 series financial. So I will turn over to Mr. Dolan. Do you have some information you want to share with us? >> Absolutely. Um inside your packet uh presented uh we're uh I believe what has been asked uh the June breakdown of our uh main bank statement is there. Uh the beginning balance, you know, as of June 1st was uh 1,990,76.61. We had $3,652. Jeez, excuse me. 3,652,78844 in deposits and we had $4,129,16265 in expenses with an ending balance of 1,5137240. Uh we had a little bit more expenses this month because of the way our uh payroll was set up for the year. So we run four additional payrolls in the um month of June for uh individuals that are set

066up on deferred payments. So we had additional tax payments and and things of that nature. >> Mr. Dolan, I think that's reflective of what we refer to as a prrated across the 24 payments. Is that correct? >> That is correct. >> Thank you. So that that might that's that's where some of that uh higher expense came from as as opposed to the deposits. Uh the BTI which uh is our uh quote unquote savings account. Uh we had a beginning balance of 9,97,819. Uh we did not have any withdrawals or deposits this month but we did have interest acred of 28,54929 which gave us an ending balance of 9 million1256 $630.38 the BTI bond account which is the money that is being used to um build the new anvers elementary school and the safety uh and

067security projects in the county. We had a beginning balance of 8,554,29810. Uh we had a payment for um you know for the construction of $588,9143. We were still able to acrue $23,898.554 in interest which left us with an ending balance of $7 million 990,1521. The >> Go ahead. >> Did you want to finish the bottom part of the report before? I was going to I just thought you say something. >> Thank you. >> So, the next part is I believe what is being asked uh that shows the monthly expenses, year-to- date expenses, uh budgeted expenses, and whether or not it was a monthly excess or deficit. Um [clears throat] inside the the chart that's presented uh is salaries and fixed cost, transportation related cost, utilities, custodial, special education, maintenance/repairs, capital improvements, food service, and classroom

068supplies, which uh was a kind of a catchall for uh you know, textbooks, uh just supplies in general, uh and probably a lot of our technology uh related stuff. But if we need to break that out, I can break that out on the next chart. Would you like me to go through all these numbers, sir? >> Um, yeah. I I had some questions. Uh, go back up to the top. Um, in your uh main bank account. Um, I'm going to look at two charts one time. Your your your bond one all the way to the right shows a withdrawal of $588,000. And um does that show up in the deposits on the main bank? >> It does. >> Okay. So transfer >> some of the deposits there were that you know a little over half

069million dollars. Um I guess um so then my next question is which is fine. That's good. Is we show expenses then in the main bank account of $4.1 million. So shouldn't that equal something in the bottom chart like at the total under monthly expense because it shows like $1.4 million on the total which in in itself is a question mark to me and I realize this is a work in progress and so there may be some items that are still an error but you know with $4 million just in salaries and u and but a total of only $1.4 million I was having a hard time with with that. It looked like it should have been about $6.1 million. >> I have to go back and check my uh my workbook. [clears throat] Maybe I

070didn't pick something up because that's what it appears. It appears that it didn't auto the way it was supposed to. >> And um in general um usually when you're talking millions of dollars, we don't need to see the cents. So if you're doing this in an Excel spreadsheet, we can cut the cents out and it'll round it and it'll be just a little easier to read. Um and then the so so I'm going to kind of move across the bottom there. Uh so like the expenses year to date uh shows again the total may not be correct but uh because the you know again it may not be right but so uh so the $28 million in in salaries etc at the top and 14 million in capital improvements then you know give or take

071just those two along that you're right at $42 million there. and but it shows our total budget is 32 million in the next column for the year even though those two numbers are under budget, you know, so so we'll just have to work on this. There's a because a lot of the numbers aren't adding up >> again. It looks like it's a it's an error where I just didn't auto summit correctly. >> Sure, that's fine. >> Maybe I added a column and it just picked up fine. Just a work in progress for a couple more months and then we'll we'll get there. And then um you know when you ask for information, you've done a great job pulling together what I've tried to to acquire here. Uh your your monthly excess and deficit. Uh so

072is this is that column supposed to be like um >> if it was a deficit, it would be a negative, sir. >> Right. I see that. But like >> or it would be in parenthesis. >> So like if our budget was 31 million and our our total expense year to date is 28 million. If I just look at the two columns to the left of the last column, you know, since that's all under salaries and fixed cost, you know, that give or take should be about maybe it's 2.5. Maybe those numbers add up. I didn't I wanted to put this in my own spreadsheet just to see, you know, if there see if I can figure out where the errors were. But so uh so this this last column is sort of a like how

073we're over under budget. So it's a just a subtraction of the two previous columns. >> Correct. >> Okay, that's good. Uh and and so that that's real good. Uh that way we'll be able to follow that across. Now being that your fiscal year, I'm assuming uh ends on June 30th, um I'm assuming this your your fiscal year that ended June 30th probably won't close out for two or three months. Is that >> I will present you a a a financial uh update in September. Okay, >> that'll be the last board meeting in September. I will have that because I have to have it submitted before September 30th to the state. >> So, so and and so you know I I lived and breathed in an organization that that worked very heavily on fiscal year. So

07425 to 2026 at the end of June 30th. Anything we expended there even if there's a let's just say there's a teacher uh that you know like even us board members um you know we'll get a check for June attending these meetings. >> You already received your check for June. >> Correct. U but >> and the teachers are all booked in the month of June. So >> that's part of my part of my financial >> but could be in other words if you order diesel fuel for the buses on June 28th. >> You probably won't get the bill till >> then I still have I have to book it back into June. >> Okay, that's good. And that's that's what I wanted to do. >> That's why you will not get this information until finalized

075until June or September 30. So that's that might make it tough for you because it you know everything that came in from that we incurred expenses prior to prior to and including June 30th will keep adding to the June one. I'm assuming >> we we have a cut off. I mean like I said that's why we we try not to have a lot of expenses in June and try to minimize them and get all of our a you know all of our bills into us. That way we can can get that information captured before we get too in too far into, you know, >> but but I'm I'm assuming you you you'll do a very good job of of keeping those that are June not applying to the that were June 30th and prior won't

076be applying to the July 1st through next June budget. It'll be coming out of the previous year's budget. >> Yes, sir. I'm required to capture >> capture those expenses that way. >> You have to report it to the state. I mean, Yeah. >> Okay. So, so however you have to do that here, I mean, you know, I guess until September 3rd, you may have to have two two this, you know, closing out the 20, I'm going to call it the 2026, but still operating because you will be receiving an electric bill for this month that you will be paying next month and that will be on the 2027 school year budget. Um, I call it the 2027 because it ends June 30th next year. Uh it's a 2026 2027 school year. So >> that's why

077we're trying to wait till the end of the month to do this presentation. So sure you're not getting confused with all the numbers that I'm going to be throwing at you. >> Yeah. So I think I think what I'm asking is that to close out the 2025 2026 year. You're going to have to have two of these. One for the 2026 and >> and the next one you're going to get is for 2027. >> 27. So I think for probably the >> I will How about this? instead of instead of September there would be two years >> you I'll present to you the finalized FY26 stuff in September >> because I will not have that completed until that time. >> Sure. I get it. I get it. >> And I will start in August next

078month at the end of August. I will give you what was done in July for FY27. >> Right. Okay. I I've got that. That's good. Uh and if you So in and then but in September there would be two years there. the close out. >> You're just going to get one big presentation almost similar to what you did at that big meeting we had at Grafton High School. It's going to be very similar to that budget presentation that I did. >> I I you're that's what you're going to get. >> But but I want to see a chart like this closing out 2026 saying June 30. >> I think you usually give us it's it's a big >> it's a very big presentation >> binder in a in a folder. Um, yeah, we get it

079for the in September for the end of the report that goes to the state. >> I I get it, but but I need something summarized like this, you know, and I guess my question would be, you know, just keep adding to the numbers. Now, uh, for 2026 FY, I mean, we do our taxes that way. Um, you know, we don't report until April 15th, but we have I pay bills in January for fuel I bought in December, etc. And we keep it straight with the IRS. So, and we don't, you know, have to get it'll all report on one two page 1040. And so, we should be able to get some kind of report here that that just we don't need to if you have to report because of state law, I get it. We'll

080go through it. But, it's difficult to to follow that through. And that's why we're trying to get to this more simplified form. Um so anyway, we'll work through it. Again, it's a work in progress, but um so so then but then it does make me question, so your checkbook for two months has 2026 funding in it and balances. >> I mean, that was a question. >> I don't understand your question though. Sorry, it was not very clear. If I look at the top part of your financial, it says June main bank. >> Okay. >> It says you had a beginning balance in your checkbook of 1.9 million and ending balance of 1.5 million. Um you'll be paying 2026 out of that for any remaining bills you get in and you'll be paying 2027 out of

081that for new bills you get in after and starting July 1. And and that's okay. I don't want you to have two checkbooks. I'm not asking that. But it should still go. Some of the checks will go against the 2026. Everything that happened prior to June 30th. >> You're you're trying to do two different accounting things here, sir. >> You're looking at you're looking at you're looking at the you're the June bank statement is just the cash that we have on hand. >> I get >> the information that you're asking about whether we get bills and stuff is part of a part of the acral base, which is a different accounting term that we have to capture everything. So, so >> any bills that we receive in the month of July >> have to be

082booked back into my financial stuff, financial information in in June. I >> I I think you probably have what I'm asking for. >> You want me to break out? You want me to break out the July checkbook? Is that what you're saying? Bank statement for payments that were made. All I want to know is on September 30th, you have to show everybody, the state, this board of education, the county taxpayers, did we blow or equal or uh did we overspend, underspend, or equal our budget for 2026? And today, you can't answer that because you don't have all the bills for 2026. you will get them over the next two months and you'll be able to report did we meet exceed or have a deficit in 2026. You can't answer that today. You'll have to answer

083that on September 30th. At the same time you're running 2027 budget which should be held separate and coming out of a different reporting structure. It it is coming out of a different report. It's coming out. We we updated our accounting system updates every new for the new year. >> Okay. >> So now any kind of reports that I run for FY27, I will generate out of FY27. And any kind of reports I need to provide for FY26, I will then go into the prior year and run those in FY26, >> which you will get a bill that will apply towards the 2026 budget. >> You're absolutely correct. >> Right. So my re So I go back to my original um comments. Then you're you're in September there will be two sets of these. One for

0842026 year to date and one for 20 excuse me 2027 year to date and one that says 2026 close out and final this bottom part of this I don't the top part won't change. I get that. But the bottom you'll need to have two. One is the 2026 closeout and whether we that shows we met exceeded or underfunded or whatever the 2026 school year and then again this one which just shows monthto monthth how we're progressing against the budget. >> Okay. there'll be I think you've got it all and I think it it's not >> I think I understand what I I think I understand what you're kind of asking there um as far as like the breakdown of it between the the fiscal years. Um >> so so that in three or four years

085from now if we're reporting this correctly we can show >> we we met or exceeded our budget exceeding mean we had a little profit left over every year and we can we can show every year what we budgeted for July 1st till June 30th and whether we met exceeded or whatever and then what and then what we're doing for this year and you should be able to see some charts and graphs where okay yeah we we dipped here because we you know we had to buy 12 new school buses, but the next three years we climbed and we're back into a surplus or whatever. But it shows year-over-year then when you start graphing because if I ask you uh how much did you you know what I want to get to? If I would say

086uh Mr. Dolan, I need to see whether we had a profit or a loss for fiscal year 2024. If you just go back to the minutes and what we reported here, you could just pull it out and say right there it is. you know, we report it in September, showing the previous year, and you could easily do that year after year because we're reporting it and showing it here every month. So, for September's meeting, we'll need this bottom half for a one for a close out of 2026 fiscal year and one for how we're doing year-to- date starting July 1st of this fiscal year. and your checkbook and your two bonds at the top or two uh expense or whatever you call them, savings account or whatever. Um those shouldn't change at all. That they'll

087be good to just be one copy of that. But, you know, for the September, we'll need the final for 2026. And maybe since you have to report that, you know, if it has to be in October, that's when it'll be. So, but but then if we do this every year, then we can easily see whether we're running a surplus of funds or whatever year after year. >> Uh and and I'm happy to meet with you and you get some drafts. We'll go through it. Thank you. >> Mr. They are required to have a at least a 5% unencumbered balance carryover and encouraged to have that much larger. Uh, is there any way that we can get a some sort of a running estimate of what our unencumbered balance is as a percentage of our our

088projected annual uh on a running basis? I think we have that based on our budgets $40 million give or take $41 million and we have uh at least the savings account of9 million. I I'm kind of jumping on and saying I think I answered your question John but I'll definitely allow Mr. Dolan to uh I'm sorry jumping on with you M Mr. Taylor. Um, >> if you want me to add that to the chart, I can if that's what you're asking. >> Yes, please. >> Okay, I'll I'll throw that one in there, too. >> I think that that um if you could do that, Mr. Dolan and I think that would be helpful to the board because I I know that's really a big emphasis that we are receiving when we're going to training is

089for us to be working with you and and in a collaborative um effort to keep an eye on the funds and make sure that we're being fiscally responsible and um just kind of I I think visually seeing that about approximate where we are will help us to when you know different entities might come to us requesting funding or uh we have different projects coming um just to kind of have it um in the back of our mind and I I really think that will be helpful and um appreciate if you could add that to it. All right. Anything else that you wanted to add, Mr. Dolan? Or >> the only other items >> the vouchers [clears throat] >> inside the uh inside your packet? You should have been able to review uh a list of

090uh invoices that have been received since the last meeting. Some of them were for FY26, some of them were for FY27. So, these are some bills that had to be paid. So upon your approval, they will be released tomorrow and these checks will be sent out to the appropriate vendors. They were for various items such as maintenance supplies, um our credit card bill, uh some bus driver physicals that uh were uh that were conducted, some travel reimbursement uh for various employees that have gone to conferences here lately, and various other supplies needed here in the county. Does anybody have any questions about those? >> I just have a couple comments. Number number one, thank you for um it's a rarity, but very kind gesture that um that we actually pay for an electrical license. Um

091as an electrician, I've never had anybody to to pay that $50 for me, and I've often asked for it um because it is it's it's a benefit to the county. Um so, thank you. Thank you for paying that for I believe it was Justin. Um my second question is uh edge it what uh visual edge it what service do they provide? >> That's our copier service. >> Copier. >> Yes. >> Okay. >> So they use it's it's MCM but they uh they have their sub you know doing business as or so. >> Okay. I just when when when you see uh overages and everybody has an overage sometimes sometimes we get bids in competitive bids they bid cheap and then they hit you with the o overages and that's just a red flag. Um but

092um if comp copies that's that's it that it could be a little different. That answered my question. Thank you >> Mrs. G. If I may add uh Mr. Doran has not given himself credit for something that I want to acknowledge and that is his practice, our practice of previous practice I should say of uh typically uh listing or preparing um purchase orders in advance at a cost we anticipate it might cost over the course of the school year. uh he is dialing that back because the practice sends a message of misinformation uh because it ultimately encumbers that amount when in fact the county for whatever item in this example I might be speaking of uh may not cost that much but it looks like we spent that much anyway and that practice that he has

093dialed back and we'll be sharing that with the administrative council as well is uh he's changing that uh he's brought that to our attention um as best practice uh and I think that's going to be very helpful. So it doesn't suggest uh to Mr. Summer's concerns he's raised uh maybe tonight or otherwise that uh the transparency suggests wait you spent that money but in reality it didn't but the during that window of time when it appears to be an incumbrance it suggests that we may have spent more money on something that we should not have done and I I appreciate his guidance in that area too and I hope I described that correctly Jonathan Yeah. >> Thank you, Mr. Dolan. >> You're welcome. >> Right. The superintendent respectfully requests the approval of the items in

094the 4,000 series. Do I have a motion? >> I I I would uh I don't know if there's room for discussion before we make a motion or after we make the motion. >> After said he would um um correct because it looks as if some lines weren't carried for the auto sum wasn't working. So with correction to that, we could accept it. >> I'll send a copy over so it's on next week's board meeting with the corrected amounts because I have it pulled up here on my computer in front of me and it looks like I left out the top row of numbers when I auto summed it. So when you put that in there, it corrects everything to the amounts that it should be. So I make a motion that given the corrections that

095will be coming we can accept. >> So we Miss Belner, did you hear that? >> Yes, I did. >> Okay. So we have a motion on the floor by Mr. Summers. Uh given the edits from Mr. Dolan. Do we have a second? >> I'll second. Mr. White Hair seconds. So, we have a motion on the floor. Any further comments, questions, or concerns? >> All those in approval of the items in the 4,000 series. >> I >> Any oppose? No. The eyes have it. So, that moves us to the 5000 series, the student matters, personnel, and legal matters. So we have some professional uh employments, transfers, extracurricular duties, uh resignations, substitutes, service personnel uh substitutes. So superintendent respectfully requests approval of items 532 through 5,047 in the 5000 series. Do I have a motion? >> Mrs.

096Belner moves. >> Mr. Taylor seconds. Any comments, questions, or concerns on the 5000 series? Hearing none, we'll move for uh approval. All in approval, say I. >> I. Any oppose? No. Okay, that moves us to the 8,000 series. So we have the discussion of the ongoing projects um from our CFP. So I know we had some discussion earlier. >> This is when you can refer back to the blue folder. >> So I've kind of brought this up, so I I'll start off and and lead off here. Um, I I I just want to make sure that we're getting the most out of our buildings and doing it in the most efficient way possible. And we we saw some information you provided, Dr. Stallings, regarding, you know, you know, could could we put up some solar

097panels and save some electricity and things like that. And that's all great, but but we still have to look internally and and and see, okay, what could we do better with everything across the board? And uh you know just the storm that moved through here earlier today this evening uh I sat in my car for about 15 minutes so I wouldn't get a full total shower getting in here. But u uh you know notice the lights flicker a few times and and we got in here there were a few leaks and that's that's going to happen with a storm like that. But again it's maintenance it's roofing. It seals around doors and and so the least number of buildings we have the better. So, I just want to make sure we we're using utilizing our

098buildings to the most efficient way possible. And uh so I don't know if it takes a committee, if we do it through these boards. I don't know what what the proper way of doing it. We don't need Charleston's guidance to do this or anyone from that arena, if you would. Uh but but I'd like to know, you know, sort of like a 10-year plan, how we see this if if student enrollment keeps declining or levels. Uh and we're only using, you know, 50 to 60% of the the rooms in our schools. I mean, if they're there, we'll use them for something, storage or something, but but we can get I just want to make sure we're getting the most efficient use out of our buildings. And uh and and so uh you know, I also

099sent some emails and uh Dr. Decker did a very good job of of tracking Taylor County versus the rest of the state today and and we kind of followed suit, but I don't think we're as bad as a lot of the other counties we have with the information she provided. And uh you know, but we we have increased in some areas. We've lost student population, but our our instructional staff has increased. And some of that's justifiable because uh we get uh laws and legislative activity that causes us to take on extra uh staffing and all that and that's that's justified and we're following the law. But I just want to make sure that we're doing the very best we can um you know for the for the people Taylor County and for the students and

100all because if we can if we could shut down some u you know the maintenance just say we shut this building down. I I use this for instance. Uh you know, it costs I don't know what the electric bill is for this building on a monthly basis. I don't know what the the annual maintenance for for windows, for roofing, for mowing the lawn. But let's just say we could save throw some numbers out there. $50,000 a year. in three or four years, we could pay for the new turf on the football field and and not have to ask the county taxpayers to pay it for us and and better utilize our buildings and uh and better utilize our funding that way. And so, but it's just not going to happen sitting here in this room

101for an hour to an hour and a half every every uh couple times a month. And um so so I don't know and I don't know if you have the staff to go off and come up with something like that. I don't know how you know I' I'd like to be someone on a committee to to help think you know put these you know just we always just said throw some ideas on the wall. Some of them are going to stick and some won't and and then we'll come back and we'll say okay how's this looking? And you know it' be we could even have some public meetings and and say you know how can we best do this? And you know, I've had some county residents say, "Well, you know, I think things were

102better when fifth grade was at the elementary school." And maybe it is if we have room, you know, and I'm not saying let's go do that right now. I think we need to look at it and and there's cost associated with that. There's there's input needed. Uh but but you know, someone asked the question and so I'm obligated to say, "Okay, there's always room for improvement. We can always do better. How much better we'll find out." And sometimes the things we think will be real good probably won't pan out and other things we may have great benefit. But so I don't know how we start this but you know we need a 10-year plan. I get it. HVAC's got to be in the plan. That's what we're reporting in the report you gave. And thank

103you for pulling those together, Dr. Stallings. But I think we need to look back and and dig deeper and look at other areas that we're not required. Just because Charleston only requires those doesn't mean we can't go off and look and do what we think is better for our county. that it may not work for any other county, but it may work very well for our county. I I've noticed some of the more rural counties are sharing elementary schools across two counties now and and going down that road uh to keep their elementary schools open and and all that and and so they're doing that without, you know, I think a lot of help from Charleston. Uh but I just want to make sure we're definitely financially solvent. I don't I don't want Charleston coming

104in here tomorrow and telling us, "Hey, we think you got a problem and we're taking over." I think we have to be well ahead of that. And I think we're well equipped to be well ahead of that. And so, uh, so I don't know if anyone has any ideas or terms. I don't know what we're legally allowed to do, but I'll find out. But I'm willing to put the effort in to help look at some of these situations and see how we can be more cost effective and more efficient. If we gain three or 4%, we'll be where you want it to be, John. we can jump our 5% up to seven or eight% without just by changing the way we do things. And so I think that's a good thing. So I'd open the

105discussion for that. And that's where I'm headed with this. That's why I was asking for building utilization. I'm looking at um our our staffing trends, our student population trends, our cost, what we spend so we can see how much we spend each month and how we do with the budget and all that. I I just want to play it all together and say, can we come up with a better plan? So, that's what I'm after. Thank you. >> I just I just have one comment to make towards that. Uh totally um understand what your your goal is and what the we've had those conversations. So, it's not like this is a brand new conversation as we talk about this building in particular. So there have already been discussions of that of where you invest your

106money in this building or elsewhere as is it is it you know what's worth investing money in. So that's definitely a conversation. I I just want to remind everyone though that if we do um we can make any change that we want to any of these documents. We can go above and beyond what exactly what you're saying. But to go and ask for any type of funding, it has to be in that plan. So a as we go through that process of looking at the be best next steps um that would be part of what we would have to update in that that plan piece just so that there is a little bit of connection what we have to do. So if we ever want to go and ask for uh funding from Charleston we

107have to have that included in this plan in those annual updates. So obviously we can do any kind of leg work we want in in looking at options for best steps moving forward. But then once we know that's the direction we will have to eventually put it into that plan. And I know that Mrs. Shoemaker and and we we've already talked about as we're gearing up for that next phase of that. We are probably right about a year out that we're going to have to do big studies and all those things for this next plan and we can use our architectural firm to help do that. we can start that conversation and moving in that direction anytime that we want. So those would be pieces, but I just wanted to remind the board that that

108is something that would have to be updated in that CFP if we ever needed. Now, if we're going to be using local funds, we we don't have to do that. But if we are going to be seeking out funds from the SBA or anywhere else in the Charleston, we would have to have that in the plan. That's just >> and that's a very good point and I appreciate you making that because clearly I I'm 100% on board with that. Uh yeah, anything this group or whatever this whatever you want to call this entity that moves forward would definitely fit have to fit into that to be reported because we are going to need some federal and state funds to do some of those things and we want to be in line, but I just don't

109want them telling us here's what we need. I want to say no, here's what we need and here's how we want to get there and and be in full compliance with what they need. So thank you. That's a good point. I'd also like to add, if I may, that the those things that have been identified already on the CFP are will not go away. They're they are going to become more costly as we wait. Uh, and I I hear your your concern and recommendation to use our facilities more wisely or as efficiently as possible. I I'm on board with that 100%. at this and not but and as I started this comment conference this comment at uh such places as the ClareB for instance it has been waiting and calling to us since before I

110became the superintendent and other things that are essentials such as uh the HVAC system as an example we have to be cautious not to throw the baby out with the bath bath water and end up paying more for moving something elsewhere because then we have to renovate or revise and adjust it such that it becomes too more costly than um than addressing the entities individually. uh it's a a sticky wicket and an entanglement that we have to be careful not to get caught up in uh too quickly. Uh and it is not saying well you know same old same old. I'm comfortable with that and uh Mr. Dolan will smile when he hears me say this or he also often cautions people don't tell Dr. Stallings quote that's the way we've always done it. I'm

111not a fan of that statement. Um some maybe because sometimes I'm forced and I don't like that either. Uh but I do hear you and I implore the board to keep in mind the things that we've said. Um for instance, we are not moving to a new bus transportation facility because we thought it would be nicer and there was more space. We sought that because we knew we have an issue called I'm calling a shelf life of the tanks that are underground and we are addressing that as quickly and as possible. We were fortunate that we found a piece of property that uh we could access more in a timely fashion uh and indeed it is costing money to renovate. However, that is also some of the costs in making those uh decisions that are

112both safe and forced upon you. And this board, this superintendent, Dr. Decker, all of us inherited that decision that was made years ago. And I am not meaning that statement to disparrage those people that did so in that time. I must believe that was felt to be the most appropriate use of that property and we have discovered uh that it is time to to exume those tanks and make sure that our practice is not to repeat that practice and along that comes as Dr. Dr. already said the manufacturing timeline now is what we're at we are at the mercy of that. We are getting closer and closer to having the building and facilities ready and we'll have to uh and we're as I started to say at the mercy of when those tanks can be

113available to us so that we can uh make that transition. This building is aged. It's from the same era 193940 and uh the previous owners or board members or whomever uh did as much as they could a fairly good job of keeping it going knowing full well that this was not ever uh I have to believe that that was part of my yester life uh a term I used for my other time in this county when the board of education superintendents were recommending that this be facil this facility be used when we built New West Taylor rather than uh staying in the facility that we were previously using near the hospital uh because it was ours and I don't know if we were renting or or I can't imagine we owned I don't think we

114owned the property out by the hospital. It was merely uh being used by the board at that time. And as you well know there's a nursing home sitting on that very site now. Um, I don't know exactly where I'm going with that, Mr. Summers, and the rest of the board, but just as we I hear you, uh, and look before we leap perhaps is an appropriate thing we can look into. Uh, but I believe in in like mind, our obligation to our taxpayers uh, includes doing a thorough brainstorming session and consideration before we think. And there might be people telling you, some of our constituents that say things like, well, why don't we just, why don't we just what they understand to be the case might lead them to that statement. But there are so

115very many things that are unknowns that are also contributing factors to those kind of decisions. Um, I just felt it was important to add that to this conversation. >> I I thank you very much. They're very good comments and so it made me think and and thank you for that. Um I I wasn't saying this, okay, we'll meet for three months and boom, we'll have our plan, we'll document it. This is a two or threeyear effort to get in line and probably action would be four to five to six years down the road. >> But that's a very responsible suggestion because it takes some real >> thought to get into all that stuff again. And Facebook could become the it's probably buzzing right now. Well, we'll have a new CFP plan >> by then because

11620 >> between now and 30, you should you must have something ready to replace the 2020 to 2030 plan sooner than anticipated. >> And and yeah, I may reach out to the state legislature, uh, a 10-year plan that you building in in the start of the decade, that is it for the rest of the decade is not acceptable. Uh a 10-year plan is updated every year. So you have a 10-year plan every year, a new one. >> We used to have Mr. Summers that we still have the uh when it was introduced the universal um the 10-year uh strategic plan. I was here that was a part of my yesterday life as well. And I am guilty of calling it the annual five-year plan. >> Right. >> I think that's your point that you're making.

117>> Yeah. So, so you know there's some things like that we may have to reach out to to get clarification because that's not it, you know, and and and clearly I understand, you know, back when, you know, a lot of kids definitely kids in our school and some of our younger teachers were dicks on Valdis and crashed in Alaska and you know was an environmental disaster and and you know and I think you know the captain or the pilot of the ship may even got some jail time and all but but [clears throat] he made a comment that it stuck with me. and I never forgot it. And he says, "When you're driving an oil tanker like that, if you see it, you'll hit it because you can't turn fast enough. Even if it's miles

118away, if you see it, you'll hit it." And and driving this organization, the Taylor County Board of Education, is sort of in that same realm. You just don't turn it in and and change course in in a matter of feet or minutes or hours. So that that I understand that and I'm fully aware of let's let's get a plan together that really looks at what we do what we're going to try to enact in three to five years six years from now. So that that's my goal of all of this continuing. That's why I kind of like the historical stuff and I was even in the financial we can see we have a surplus of so much a year or it's a surplus and a deficit and and and fluctuates. But we need all this

119information to pull together to to make this a reasonable plan that that you can actually act upon. You can't do this in a month. You can't take you know even a year's worth of data and say here's a new plan. It won't work. It'll be a failure and a disaster from start. So very good comments from Body and I hope I look to everybody to keep this straight and and going forward, but we could really make something good out of this. I really think so. So >> I would agree. I just just want to make that cautionary comment as well. Mainly for our constituents who are listening to this meeting and not assuming that you just made a decision to shift from one location to another. Um because we all know that the uh enrollment

120is ever present on our mind. Every October we learned of our actual status. That rolls into the the ever unpopular riff and transfer considerations that each county is should be making as we have done. Um and other things like uh whether or not we are able to support individual requests as Mrs. Mrs. Galla earlier mentioned uh requests for uh funding that would I would like to think that the focus of the board is always on how will this enhance uh our students programs uh as opposed to just spending because that's the newer version of something. All these things are very legitimate considerations of the rubber band, the ball of rubber bands that every board has to focus on throughout the year. >> Dr. Stallings, could you clarify maybe um for the funding that is SBA

121approved? We do have like time frames on that, right? when when we receive that when it has to be used and so forth based on priority and project. >> That is correct that the presentations you make they give you two opportunities. One is a lesser amount request opportunity in September. Um and the other is typically uh November with awards that are done in December. Uh and that's what you also have the benefit of Mr. Uh Martin of Williamson Shriber. I lost his last name. Greg, don't hate me. Uh Greg Martin, our architect, who is very skilled at helping make those presentations in our best interest as well. Did that answer your question, Mrs. Galla? Thank you. Yeah, I just with with having some new board members, I just wanted I thought that was um important

122to clarify for for them as we continue uh in the future with these discussions. >> I have a question. >> Go ahead. >> While we're on the subject of moving, not moving, whatever, I've had several people ask me if it's true that when the new um center is built that the board office is moving to the office. Has that ever been discussed? >> I can answer that question. >> Thank you. >> No, not yet. Other than I am uh I must confess that when I started having conversations with Mrs. Griffith. Uh my first year here, I knew of their proposal of moving to a new facility such as they're preparing and I did take the liberty of we're just good friends as well as colleagues and I we walked through the building and I was

123scoping it out to see if that would potentially ever be an option for our board of education location just because I was being nosy for no other reason. um one should be thinking that way as well. But there was never any conversation of that level ever or a recommendation of that nature uh to date. I hope that helps Mrs. Belner. >> Thank you. And one more thing about um is there a plan for the B? And if so, can I get a copy of that plan? It's it's on here, but it's not um it's to be determined. I >> think we were still we have not we haven't received a final any kind of specific uh final figure for that, have we? >> I think you said the architect was assessing that. >> Yes, he

124has lots of plans, but there's nothing been specifically as it's not in the top. So, we're focusing on more of the top of the list at currently. >> Okay. >> Yeah. Thank you. >> I do anticipate that as that gets becomes the focus of the board that we'll have more definitive projections of what it would cost. >> Can I just quickly mention what I handed out uh which can be add discussion on another meeting as it's it does pertain somewhat to buildings but it is what Mr. Summers referenced as asking to look at trends of enrollment and staffing trends over the last few years as we're looking at building utilization. So, uh, really quickly today I did this. So, this is not um something that I had a lot of time to do as the

125email came in just earlier today. So I I pulled the data as it says obtained from our annual certified report and staff is listed by three a three-digit code and so I just pulled different codes to get these numbers for professional staff service staff central office staff and I just wanted to point out that as you see FY26 that was was um our data from October of so FY just as Mr. summer's reference, the year that just ended was FY26. So, as we're moving into FY27, uh the total uh riff and transfers that we did during the riff and transfer season won't be reported until FY27. So, as we're pulling the data, but as you can see, this number has us about um 20 or 76 as we kind of talked about that 70 number.

126So, it it it I told Mr. summers. It did help re reaffirm for me what we had already kind of done the work we were doing but that data is not showing up on this report as it we have not pulled that data yet to show that >> uh the increases on this in instructional and support staff are those result of the third grade success act >> most of those are yes from the service personnel side as you see the addition um this was so this started in FY23 Uh so again that would be 22 23 that's when we had to start adding the additional aids and so as you can see the ECATs into our our first second and third grade classrooms you see a big jump in the service personnel that's what a

127lot of that is. There's also been >> um just Yeah. So that's a mandate from Yes. Unfunded mandate from the legislative code. Uh and so also we've also add additional special education aids during my tenure here as that's been a need again as you've been hearing that discussion and a lot of the uh funding conversations is it it costs more to fund students that have higher needs and so that's an area but just so that is some of those big increases Mr. Taylor for the service side was we did add an aid in every first, second, and third grade classroom across the county. >> We can talk more about this if you need to in another meeting. This was just a really quick overview of that to help with building utilization. >> So those additions

128were per code. We were required to have those. >> Yes. >> So just for clarification. >> All right. So, I I I have another question on the CFP that you handed out, Dr. Stallings. Um, I appreciate you doing that. Um, and maybe they don't want it in there, but like let's just say we put the HVAC in and Grafton High School and fixed everything that's there. Would it say Grafton High School in the report, no additional plans needing or status quo, or do you just leave it out? And and the reason is because I never and maybe it's in here is like this building we're sitting in right now. Is it ever a part in in this plan or do you have to report that or is it only for actual physical schools and not

129I mean would the bus garage be reported in this report? So >> and you know and any kind of facilities like that is that in this report or is that separate or not even mentioned? >> Focuses more on schools as opposed to facilities. You cannot receive SBA funding for bu like so if you wanted to build a new central office you would not be able to receive SBA funding for that. Same with transportation buildings. So SBA funds upgrades in your school systems. The same thing with uh a little bit of the Clare B conversation is that um because it's attached to Grafton High School, it could be considered part of the Grafton High School envelope, but for certain other parts of that, it could be questionable whether um you you can't use SBA funding for

130nonchool buildings. So that's >> Thank you. That clarifies where kind of where I was headed because I didn't see some of those items. I didn't see this building ever listed in here. So those are sort of like out of county hide >> kind of a situation if you would to use a you know kind of a little bit of a crude term but you know reality. >> Yeah. >> Okay. Sorry. Did you have another question? >> Well um no I mean I think I think I've we've had a very good discussion. I appreciate all the openness and kind of where we need to look at where what we have to be thinking about where we want to go. Uh, and the reason I was asking about the other facilities because Mr. Taylor brought up a

131month or a few minutes ago about the the situation at the camp tolls facility and that's a facility maintained by board of educator county board of education and it can't be neglected and it's one of those things I guess is not a school so it's it's sort of out of hide if you would uh uh maintenance that has to occur down there and I don't know how much maintenance we have. I do understand I I was told I don't understand I was told there's a board a camp tolls board of some kind that meets on a regular basis or doesn't meet on a regular basis but and so at some point in the future you know that's a facility if we're paying for it out of taxpayers funding and going through this organization I think

132we have to understand better what we're doing there and what our long-term plan for that along with whether or not it's reported to in the CFP to the school building authority It's still a part of our thing. We got to rope that in because uh you know I've had I've had a lot of people since Mr. Taylor's comments say, "Yeah, he was he was spot on. How did we get here?" And then you know there was comments, "Well, the timber that was sold was supposed to pay for it." Well, it wasn't allowed. And so on. Not by anyone in this room from what I understand, but we're we are where we are and we own it. Okay? And we got to deal with it. And so there's I just want to get everything on the

133table. I want to get I there's a lot of work we got to do and a lot of things we have to maintain and we just can't sit here and be status quo and meet for an hour every meeting. So we got some tough questions and things that we really have to work on and uh I don't know how we get it done but we got to do it. So >> I think Dr. Stallings you you were checking into that from the last time we discussed that I believe right >> facility >> with with the concerns with camp tolls >> right uh we have arranged for our architect to go and visit that location as well to see what recommendations can be made >> do we know is does is it my job to our

134jobs to do that is there a separate board of directors. >> Oh, that's thank you for that. I'm sitting here waiting my turn and I I believe Miss Garvin had served on that for previously and I believe the last meeting if my memory serves me we Mr. Mr. White here >> offered to be a part of that on that. So, uh, he would be, uh, reporting back at the beginning of the meeting where there's a board member's reports, that's where we would be requesting that after those meetings that are taking place, he would bring that to our attention and mine even beforehand if you're interested in doing that. Um, but, uh, and, uh, we do that collect. I would have to talk with Miss Garvin about how often she met with that committee >> and

135I would like to know who who who else is on I mean what who are the representatives from this county I mean it's just not >> it's a board member that's so far as we have representative first by virtue of a board member >> yeah there's um I spoke with John Murray the extension agent >> thank you >> took the liberty of of reaching out to to him last week and there are five It's mandated by state law. Um there there are five appointments. Um >> it delineates who should >> and then a couple of like at large. Um and um he he told me who those were. Um I I was driving. I didn't write it down, but uh if you reach out to to John Murray, he can he can explain that to

136you. >> Do you know I mean you're you're s you just stepped into this position. stepped into it. >> So, you don't know how often they meet and when and when your meetings are >> That's correct. >> We I mean, it's got to be dealt with. It's got to be put into the fold. We're not going to fix it tomorrow. But I'll just rely on you to go to the meeting and find out as much you can report back to this entity. Is that sound fair? >> That's that's where we'll do that at the beginning of the U meeting where we have board member updates. So, any of us that are in any committees, that's where we would report back. um from those meetings what occurred and brief the board on it. At that point,

137>> I would encourage uh this is going to sound like this is intended to be a critique, not a criticism, but I would encourage that each of the representative committees be reported on at every one of our meetings or at least once monthly. uh which would be seem seemed to me the fairly routine expectation of how often that organization would be meeting anyway. Uh so it could often be everybody needs to be ready to report at the end of the month. I don't care when you do it but the whole purpose of having that as part of our agenda is the expectation that we hear from each of those entities such as the TC um the the the group that works with the um >> yeah that we're discussing right now which is globalizing >>

138but yes that's what um so that would maybe be something on everyone's radar that we have on occasion more recently more regularly than not skipped over that because there were no reports provided your expectation of me is the updates uh and we're doing a diversifying that to give you more focused pinpointed on academics as well uh to do a better job of that and I would encourage the board as you are or a member of whatever Anthony you volunteered for. I would look forward to hearing how that's going as well. >> Can we charge a use the facility fee for people that use our like camps or like the baseball field or anything like that? helps cover the cost when we do have to do maintenance or anything. >> There is a there is a

139fee a chart a use a use utilization chart Mrs. Belner that uh did and that was updated I I'm going to say last fall I apologize for don't remember the exact thing but it was very old very outdated and not up didn't keep up with all the other type entities that are being rented for places. So yes, in answer to your question, we do that. >> Were you able to hear him? Okay. I wanted to make sure you heard him. >> I believe that's other than the 4 week >> All right. Um, did you have something else? >> I was also say it's my understanding from the pre the recent the more recent price change it was still kept at a reasonable level. >> That's my understanding of what the board then approved. >> Are

140we ready to move to the 9000 series? So, we have future meetings. Uh, July 28th, 6 o'clock here at the board office. August 11th, also at 6 at the board office. August 25th at the board office at 6. September 8th at 6 at the board office. September 22nd here at the board office at 6:00. Then on October 13th at 6:00, we will be at Taylor County Middle School for that meeting. Escello, if I may. Um, as your superintendent, I want to share an important detail about scheduling dates and calendars. Uh, I would, it is my professional recommendation that we keep in mind the regularly scheduled meetings that have been previously approved and publicized. Should an example happen where one of you or at least or as many as two of you are not able to

141attend a previously approved and advertised meeting, I would encourage the board to move on and have the meeting with the legally allowed three and or practice what we're doing tonight with Mrs. Belner and afford that individual or individuals who can't be here to participate via phone. My reason my reasoning is thought out and it is that changing a date has ramifications beyond the scope of what our board might realize. And that deals with myself and Dr. Decker and our principles and our my secretary being able to abide by and fulfill the requirement of the sunshine law. When you crunch meetings together such as this and next week, if it needs to happen, it should happen. But each and every time that does occur, please know that you have compromised those individuals ability to accomplish their

142tasks that you expect of them because they're non-stop generating documents within a timely fashion. And let me add to that in the event that this description I'm giving you occurs with a vacation day, it throws us even further sooner in order to accomplish the required sunshine law posting. Not just us, but also impacts potential people who have been monitoring that scheduled date and plan to come and ask to be a delegation who may assume without credibility, but still may assume that the board is trying to hide something which is not good for your reputation as being transparent. and I'm critiquing and applor and just reminding you of the things that we have experienced on occasion and we're in the back room busting to make sure we do it for you. As your as your secretary

143of the board, I feel an obligation to remind you of that on behalf of all the staff that are busting to get you the information you need. I don't want that to come across as whining and complaining. I'm just trying to remind you it's farther reaching than just some one person. Not and I'm not trying to criticize anyone. I sincerely mean that. I just want to let you know any one of you may find yourself within a pickle in that particular unanticipated conflict of schedule. I just implore you to hear that for what it's intended to mean. >> And I want to say thank you. That's a very good critique and I 100 wholeheartly approve and appreciate what you're saying. We've got to set the meetings down and if something happens, your car breaks down

144getting here. You have to take your son or daughter or dad to the hospital. This this will carry on and we can get by with one or two less. And I very much appreciate what you're saying and I think you're 100% spot on. when we approve these dates, it should be set in stone and I 100% agree with you. Thank you. >> Thank you. I of course I always would prefer that all five people be sitting here because we need the decision makers to respond to the recommendations we have prepared for you. >> I think we also um part of that also is our media um attendance. So they rely on that agenda and schedule as well. So >> right >> so we don't have any other to add correct >> nothing you are free

145to proceed >> want to make sure all right hearing none um do I have a motion to adjurnn >> Mr. Summers moves. Do I have a second? >> Second. >> Mrs. Beltner second. So, um, all members, uh, we're going to adjourn and at 8:07. Thank you all. Have a good evening. Be safe out there.