001Good evening. It is six o'clock and I'm going to go ahead and call this meeting to order. All board members are present and accounted for. So, it is the practice of our board of education to begin our meetings with a prayer and the pledge of allegiance. We invite you to bow your heads for prayer and stand to join us in the pledge if you so choose. Let us bow our heads. Lord, we respectfully ask for your guidance and wisdom as we proceed with the business before us. Keep us mindful of our purpose of providing a quality education for the students attending Taylor County Schools. Amen. I pledge algiance to the flag of the United States of America and to the republic for its one nation with liberty and justice for all. Right. Uh are there
002any adjustments or addendums to the agenda? Miss Garvin, there are not. Delightful. Superintendent respectfully requests approval of the agenda as presented. Moved. Mrs. Gallow moves. Mr. Dowy seconds. All those in favor before I need to have a separate vote on 30 or no 2429 and 2430 please. So I can excuse myself. Tell me those numbers again please. Slowly. 2429 and 2430. Okay. 3279. Okay. And I'd like 5727. All right, having noted those numbers, we are mid motion. Um so motion to approve the agenda with 3279 and 5727 each being called for separate votes. We already moved it. We already we All right. And that passes. Did we vote? I thought we did. You You said I No, I said we just need a vote. Okay, sorry. How do you vote? Let's try that again. And
003clearly I am undercaffeinated. I apologize, friends. Um so the motion is made and seconded on the floor with the separate votes. All those in favor? I I motion passes. Now bringing us to the 1000 series superintendent update. Please take one and pass it down. Good evening, ladies and gentlemen. This is an update that I will try to expedite for your reading pleasure andor your information tonight. As I have done in the past, I've tried to give you a brief update regarding each of our school locations. The first bullet speaks to the fact that Anna Jarvis is still progress making. And unfortunately, they've been fighting that rain for the last several, I'm going to say weeks at least. But they are now dealing with extra heat, which is making it possible for them to to make
004some more progress. But they are making you start, if you pay close attention, I believe you can start to see the the a shadow of the footprint to be used for the new school. Flemington Elementary School has a couple things. The excellent news. First and foremost, as recently as yesterday, we received word that yet a new MIB or proposal to our school building authority for $542,000, $362 dollars total uh was approved by the SBA for the HVAC roof units that are to be installed on the top of the school. Note, I said that is in addition to the previous uh approved in and initiated envelope project which is dealing with the new windows and doors etc. renovations to the school that was uh that brought to the county uh 1,00 excuse me 1,34,756 to that
005location. In addition, that brings the total of those monies to $1,869,928 and does not still even include the additional money that's being processed and finished up regarding the interior renovations and and floor uh replacements and uh abatement. So quite a nice uh bit of improvements to being done the Flemington Elementary School, but very much deserving. Um and so the one thing I put in there is then now that we have received this new money for this HVAC unit, the next step for us is to uh assign Mr. Dolan the the responsibility of doing adversement in the newspaper for uh proposals by architectural firms who will be interested in taking on that new project and that is in the very soon off uh forthcoming time. Moving on, I did do an update for your request regarding
006the condition and status of the project that we are calling the Flemington concession stand. And uh unfortunately uh have made Mrs. uh Green Hershman had reached out via email on my behalf during my absence as I asked her to do asking for some updates and said to make time to talk with me. Uh we did have that little video that little um hiccup recently when with one of my family members. I lost my sister this last week and I by the way I thank you for my your condolences be by the way I very much appreciate it but when I finally did get a hold of someone from the original three them that came to speak to you about the proposal of that that was the contract contractor uh Mr. Ben Brian of Ben Brian's
007construction and he shared with me that although they delivered things in April around spring break, nothing has happened since that time. Um, and there were a couple things that I've quoted him. He says it's difficult to get workers to volunteer their time as originally planned and that materials would not have been ordered as soon if they had realized the difficulty in obtaining those workers. Um, and so, as I said, they've been sitting there since spring break. A concern I have about that is an aside. Um, those have been exposed to the elements since that time. My concern is I don't want them to be replacing removed damaged materials with potentially water compromised materials. And so we'll have to be very careful about that. Um, and what I've most recently just frustratedly learned was that now
008most of the guys that would be working on this project are parent fathers of guy of young men who are in the baseball teams who are now entering the playoff season for and that will probably take depending on their winning. You know how that works. It's kind of iffy, but could take as many as two more weeks before anybody would even be free to help return to that project. Again, concerning, but that's the update I have for you and that's the best I could get. Um, with that in mind, moving on to West Taylor, unless you have questions. West Taylor Elementary School, they are currently awaiting the previously approved uh con um canopy to be installed from the back window to the drive where the drop off and pickup happens. We recently learned in conversation
009with them there's been a delay in the materials acquisition. Somehow the the availability of the materials has been delayed such that that's some of that's being put on hold and may take maybe not even till the beginning of the school year. That's just an update. It's not that it's not going to happen. It's just that now they're waiting. The people that are got the bid to do that are now having to wait for the materials and supplies. That's nothing we can do or have done. We just have to wait. Um, Taylor Ken Middle School, as you know, the most recent uh the lower lot had been graveled for parent pickup staging. That has now been paved and is uh uh the next step will be it'll be painted to replicate the the lining line up
010sequencing like we replicated from the national cemetery's entrance. We were just using cones during the gravel. This should be a lot easier to do. that is uh also part of the project that's already been approved. So that's just next step in that project. Grafton High School, two things. The contractor awarded to uh the job con for constructing the new restroom facilities is now getting ready to start that construction. He and Dr. Decker and uh Mrs. Sinclair, excuse me, Mrs. Shoemaker have been coordinating uh the time frame so that the paving that also scheduled to be done later than summer can be done because the building is prepared enough to accommodate that without getting it out of sequence. Second thing is as you've driven by Sanboard Drive, that entrance or exit to that end of the
011building, those four door those I guess the two double doors are being replaced and that was in the in the uh capital improvement plan because there were some of those enclosures had started malfunctioning and broke and we had to replace those. So for safety purposes, all that needs to be replaced. I stopped by just yesterday. It seems to me I went in and walked in and out whatever seems to me two of the four doors are now hung and being they just didn't have all the completed hardware that needs to be done. The building is secure but it's still in it's still in process. Camp tolls newly installed HBAC system that I don't know if you're aware of that but downstairs is completely wraps around the perimeter of the room. So HBAC is there and
012I was there for the 4H dinner this month earlier in the month. as was doc Mr. Taylor and uh it was comfortable. It wasn't it wasn't as it is today. Well, indeed potentially. I didn't check it out today, but they also have the HVAC system uh duct work upstairs as well where that area is going to be. In addition, the newly purchased round tables that are being used upstairs for banquetss or receptions or whatever are available there are now too. Uh now, future transportation domains, you would ask about the updates. Here is the important information. I wanted to give you this information. Please take the time to read it. I'm going to walk you through it really quickly that per our conversations. I've attached to that update the information we received from our architect, Mr.
013Martin, who has indicated uh the information based on the initial phasing of the project renovations. Mrs. KN had asked about that before uh whether or not there was going to be some additional expenditures. The answer is yes. The answer is yes only but it's conditional. It will be based on the initial presentation he's provided you and you'll see a description of the two phasing. One is the interior uh renovation. One deals with the exterior preparation of the grounds for the new above ground fuel tanks including the purchase of and so I want to caution you about that. It's pretty pricey but there are some options that could be considered. He was just giving you the initial information that he obtained through investigating the property as well as the uh the availability of the avail size
014tanks the uh suggested way of having it pumped etc. And it is expensive and however I do also want to reassure you as I said on there um the money that's needed for the project does in fact exist. It is not going to put your situation in any kind of compromised condition financially as a county. I know you're being really frugal, but as I mentioned, there are also options of rethinking some of the specifics. For instance, his presentation speaks to the cost of the proposed fuel tank size, which is in my mind a lot of money for that size tank. That is not a requirement. It is something to consider. It was what the ideal thing to do. The bigger the tank, the lesser expensive because you don't have as many deliveries of fuel, etc.
015We're dealing with a smaller tank right now. We can certainly find some place in the middle. The goal is not to pick a size that requires a customuilt tank. I know. I was not anticipating that big of a price tag to prepare this site for use. But I mean, we're in it now. I mean, we are, but at the same That's That's That's why I wanted to give you the preemptive before you get into reading all that. Don't look at the last page until I tell you that part. And of course, once you did I know as a teacher, I learned a long time ago. I just broke a cardinal rule. Never hand out stuff if you don't want to read it yet. Sorry. But I again I assure you uh I've worked with Mr.
016Dolan as well. We he has re repeatedly assured me those funds as we need them are there. Uh and um he'll be giving more updates as we go along with regard to the status of those um funding sources to come to the county. Uh you are being very frugal. I applaud that. Our goal is to get on this as quick as possible so that we don't the longer we leave our tanks underground, the longer your concern exists. Yeah. And I feel that even though the I look at the figures on that back page and I feared I was I was fearful what remember I was fearful what we might get into correct when we went to purchase this property. But if you look at moving forward in the future and continuing to upgrade our facilities
017and ensure that our facilities are in the best shape that we possibly can have them and operational to the best possible ability, I think I think this is this is something that we really needed to do I for for our bus garage. I mean, we we haven't, as far as I know, can remember putting this much effort into improvements there. And I feel that they're well needed, even though, you know, the price tag can be shocking looking at this for me. But moving forward in the future, it's going to h something was going to have to be done. Whether this board did it or a future board did it under duress, per se, when something happened. Well, we need to do something with those texts anyway before something happened. Exactly. One of the currency you've
018raised. I'm sorry, Miss Kell. Go ahead. I was just going to say the other thing that we have to think about is the existing property. Yep. What you know what we will plan there for that. So, there's always that as well too. We we got the quote on the the larger tank as Dr. Dr. Strong stated was we would have a cost savings by buying in bulk and we would we over over several years we would recoup that cost by the savings of by the savings we would receive by having a larger tanker come and fuel our fuel that system up. Uh we could also have a large cost savings because we would be able to fuel it up in the summertime when propane is not in high demand. So the cost of it would
019be uh at a greater you know be greatly. So that was the that was the mindset behind that. The frequency you convinced me. It's my understand the frequency of refilling it would be seldom because of the larger tank. Plus you're also saving every time you have a driver bringing your fuel. You're pay they're paying that that cost all those things. And so as Mr. Dolan has indicated. Yes, extremely expensive it seems, but over time not as much as we would. It's not like an annual this much money every year. Right. I mean, I think we're doing the right thing. We're doing the definite right thing moving forward with our facilities. I'm curious, Mr. Boy and Mr. Weaver, their thoughts on this. I'm sure they they have been heavily involved those discussions about the renovations. In
020fact, they for instance, when he was doing the proposal about changing from the one door to the the additional doors across the back, they requested that. Okay. Greg isn't just coming to you and saying, "I think you should. I think you should." He was listening to those kinds of things and and his job then is to create the design and suggestion, the phasing of it. That's why I even broke it into two compon components. That's why I want to make sure that our key stakeholders, correct? That they're involved. That is an extremely good question. And yeah, we want to make sure because this board I know we want to make sure that they're involved in that. Yes, ma'am. And as we are still moving our warehouse situation here as well. want to make sure that
021those friends to use the appropriate corporate word um are also involved and make sure that they are indeed involved with that as well as that's actually where the the addit that phase one of the interior phase I forget which number is which but the one that includes the uh additional door through the concrete wall so that can access the uh forklift to both for delivery purposes that's to be shared that's part of their input as You know, it's it's like any other capital moment. Yeah, it's a little bit shocking at the front, but this is going to set a standard for our employees, which I think is great. We want to give them better. We We set a standard for the community. We want to do better. Um, and it's going to save us money
022in over the course of its life. Amen. And may I may I say that this is sometimes not here but can sometimes be the forgotten entity of a school system. Yeah. Transportation maintenance when you have all the other things you're doing which you are doing well that this would also acknowledge the fact that you're you're not overlooking that department. Yeah. I think I think we we've made a good decision with this property. That is my update for you right now and we will with your permission then proceed with Mr. Martin's next step of that. Okay. Thank you. Would you like an official motion for that so that you feel covered? You might want to do it just 8,000 series but catch it up with me if you will. Very good. I just have one comment
023on the um though for um you'll keep us uh updated on the Flemington project though because if it's second week of July, you know, probably won't know anything until that second meeting. My goal is to continue. I feel like the word pastor is not really what I intend to do, but kind of pester until I can get them here and say, "Okay, now where now where are we?" The board keep with your permission, I will say. The board keeps asking me and I have an obligation to catch them up on what we're doing. So I mean this is the taxpayers's dollars that would be correct approved. So thank you. Appreciate that. I will stay on that too. We will try. Okay. Do we have any board member updates or committee meeting reports? Hearing none, we
024will move forward into the 2000's series. Uh, superintendent respectfully requests approval of the minutes of the regular meeting on June 10th, 2025. Mr. Daddy moves second. Miss not seconds. Questions. All those in favor? I I motion passes. Uh, we've got some policies and codes in the first and second reading. We don't have to make any no action will be taken on those. However, policies and codes in in the third reading. The superintendent respectfully requests approval of items 2409 through 2422 in the 2000 series. Moved. Mrs. KN moves. Second. Mrs. Gallows. Questions? All those in favor? I. Motion passes. resolved that the bylaws, policies printed and codified in the comprehensive document entitled bylaws and policies of the Taylor County Board of Education are hereby adopted and that all bylaws policies hereto for adopted by the Taylor
025County Board are hereby rescended. Further, be it resolved that in the event that any policy part of policy section of the bylaws is judged to be inconsistent with law inoperative by a court of competent jurisdiction or invalidated by a policy or contract duly adopted by this board, the remaining bylaws, policies and parts and policies shall remain in full effect. Well done. I'm getting better at that. Ah, continuing in the 2000 series. Um, let's shall we vote 2429 and 2430 separately at this point? Yeah, I move to I'll vote on 2429 and 2430 separately. Thank you. Uh, Mr. Mrs. Gallow moves. Mr. Dy seconds. All those in favor? Hi. And Mrs. Kn is excusing herself. Okay. Uh, superintendent respectfully requests approval of the item 2429 in the 2000 series. Mr. Daddy moves. Mr. Taylor seconds. Questions.
026All those in favor? I. Motion passes. Superintendent respectfully requests approval of the item 2430 in the 2000 series. Moved. Mrs. Gallam moves. Mr. Taylor second. All those in favor? I I motion passes. Mrs. Knots. Zoe. Can you Okay. There are excuse me there are a number of things in the 24 2000 series. So everybody ready? Yeah. Too after we move it. Okay. Superintendent respectfully requests approval of items 2423 through 2437 with the exception of 2429 and 2430. This is not smooth. Mr. Dy seconds questions. potentially not. Yes, we we have there's a a clause that at any given time that 30-day um I guess the word departure or severance could occur. So, we can continue doing that until such time that we are hopefully no need to do that. Okay. Thank you. Any additional questions
027for the 2000 series? I did want to make one comment that just a clarification that you probably did notice but just because the only difference in this the correction is there because we inadvertently we're working with two different agencies the sheriff's department and the uh the police department uh so the police chief and so inadvertently one included the opposite. That's just all that's about. Okay. All right. We have a motion on the floor. All those in favor? I. Motion passes. Moves us into the 3000 series. Um, at this point, we'll entertain a motion, excuse me, for a separate vote on 3279. I move to vote on 3279 as a separate vote. Mrs. Galla moves. Second. Mrs. Not seconds. All those in favor? There was another Oh, wait. It was in the 5,000 series. Okay. I.
028All is in favor of separate vote. I Great. Uh, Mr. Daddy. We're going to bump that to the top of the list. Mr. Daddy is excusing himself. Is this 3279 now? We're doing that now. Okay. Just trying to catch up. Yep. Superintendent respectfully requests approval of items of item 3279 in the 3000 series. Mr. Taylor moves second. Mrs. Gallow seconds. Questions? All those in favor? I. Motion passes. Mr. Thank you. All right. Uh, the superintendent respectfully requests approval of items 3267 through 3280 with the exception of 3279 in the 3000 series. Mr. Taylor moves. Don't know who that. Mr. Dowy got that. Mr. Dowy seconds. I would like to make the comment, excuse me. I'd like to make the comment that on item number 3275 to Harrison County for UTC, we do have 30 students
029enrolled over at UTC and and have consistently had that. So, uh, you know, that's that's why this is an important piece. I have a question too. Yes, ma'am. Remind me about 3268, please. Oh, we've talked about that Project Search. This is a uh Miss Fiser was successful in obtaining a grant that will assist in transporting the students to participate in the Project Search, which is transporting them to and from Morgantown to Ruby Memorial Hospital, I believe. And so, uh it we have been sending a full bus. Yeah. and that this is so much more costefficient, especially since the king's portion of that purchase was from the grant. Um, and it sits out in front of the right now it's sitting out that big white one. It's a 10 passenger van. Um, so it was a
030really brand new van. It was an interesting find. Jonathan, Mr. Dolan found that for her and they were able to uh seize seize the day and take make and that grant was approved to do that. Yeah. Okay. Which is a wonderful addition to the county. I'm fine. I just wanted my mind refreshed on that. Yeah. And that's a great price for that van. Oh my gosh. Out of our general out of our general account. I I would challenge you to find that kind of brand new van never driven before for that cost, right? Yeah. Well, I mean the cost for your cost. I mean Well, I mean either one. I mean, but our cost out of general current is great. Yes, ma'am. Okay. I just was asking. Nope, you're all good. All right, we have
031um an open motion on the floor. Any additional questions? All those in favor? I I motion passes. And that moves us into the 4,000 series. Mr. Dolan, good evening. Um and placed before you u I know it wasn't in the packet, uh was the uh budget journal entries. Uh the state waited until till Monday to send us one of our last grants for the year. Hopefully they don't send anymore uh because they require your approval. So we received a few grants for the academic showdown um the uh a numerousy conference um the project search van uh and then the grant award for uh next year's communities and schools was the was the grant that came in on Monday. So those are the the grants that we've received uh you know here for the last part
032of June uh that we can spend before June 30th or carry over into next year uh to to use those for the various uh uh projects that they're that they're assigned to. Uh you were also given the schedule of checks that have already been written. Uh some of the uh checks that have been written here recently uh that have already been sent out were for um the uh scholarship awards that were given to the seniors that graduated. Uh so those checks have been written and sent out to their appropriate schools. Uh some of the other ones are just day-to-day operational expenses for Alagany Power, Hope Gas, City of Grafton. Those items inside the packet as well are um checks uh already written for payroll purposes. Uh that would be to uh IRS for federal taxes,
033state uh state taxes and retirement funds. And then the last bit of your packet is a check schedule of checks to be written uh that include um you know operational cost for invoices that we've received uh up through and including today that have been keyed and they're waiting for your approval and will be printed and mailed out tomorrow. Anybody have any questions for Mr. Dolan? All right. The superintendent respectfully requests approval of all items in the 4,000 series. Second. Mrs. Galla moves. Mrs. Not seconds. All those in favor? I. Motion passes. Bringing us into the 5000 series. And at this point, I will entertain a motion for a separate vote on 5727. So move. Mr. Taylor moves. Second. Mrs. Gallow seconds. All those in favor? I. Mr. Mr. Taylor, if you'd be so good as
034to excuse yourself. Oh, very good. My bad. Okay. Um, shall we vote on it? Let's just vote on it now since it's at the top of the list here. Okay. So, uh, superintendent respectfully requests approval of items in the 5000 series. Do we have a motion? Motion to vote on that item. Okay. Mrs. KN moves. Second. Mrs. Gallow seconds. I have a comment before I vote. I was like questions, comments, concerns. Yeah. I am not going to vote to abolish this position. Whether we whether we put and hire somebody into that position or not, I I want that left as a as a possibility that we might need it in the future instead of completely marking it off our books. You know what I mean? Like completely taking the job. I'm just not voting. At
035any time when we when we would if we would decide to go back to that, we would simply bring that to your approval to add that. I know, but that's I don't remember us ever abolishing a position like that. But maybe I'm wrong. I might be wrong. I just want to clarify. That's just how I feel. I'm only one vote. You know, my comment is that uh the staff has spoken on this issue and I'm voting with the staff. Please don't apologize for doing your job if that's your opinion. I do have some um questions follow up from that because I know we did have um as Mr. Taylor mentioned several staff here and uh voiced their concerns and we've received um you know messages and things like that about it as well and we
036had um talked about more data um and things like that and I know that you were looking into that and just kind of wanted to know if you could give us a little bit more uh information what you found. Um, and I guess this kind of goes into another question I was going to ask on another item, but I can't do that right now because we're talking about this agenda item. So, me. Okay. So the uh the reason we're suggesting that the the current need the request that they have was for a dean of students to address the issues that are that are to be available to them through the new code that's been introduced to the by legislation and that does not in that language does not begin to de it does not delineate
037any information about a dean of students. It specifically dictates counselor. That's why you're seeing, if I may speak to the agenda, that it we're stopping one only to request permission to create the other so that we can move forward to in fact to uh uh maybe assuage your concern, Mr. Mr. Taylor. We're not refusing to provide them the services. We just have to make sure we have the position that's available to do those services per code. So, that's all we're doing. So, I'm just going to ask this question for those that might be in favor of a dean of students. If board members or a board member would be in favor of a dean of students when we go to hire a counselor, an additional counselor, right? I mean the whatever you're going to propose
038to hire one. Would we vote no on that as well? Because I mean because well I'm not sure how to handle that. You have the right of course as a board member to vote against anything. But keep in mind that if you're doing that you're you're basically endorsing not following code. And I'm just here as your superintendent to caution you about that. My job is to keep you apprised of what code is dictating to us. That's what that was. that became the additional information and data I was collecting that uh my goal is not to short them of what they need but to help ensure that they have what they need. uh it may be a matter of semantics but the code that's my fear that's my fear is if okay but so say say
039I I'm not gonna say I don't really want to go into what might happen in the future but if I'm in support of a dean of students there's no code and I'm the only one that and I well I don't know I might not be the only one that votes no on a dean of students I'm the only one that votes no to abolish Right. The dean of students position because I'm in support of continuing to have a dean of students. When the counselor gets put on the agenda and I vote no on that, then that doesn't allow for any services at all to be provided to that school because I'm in support of students. Does that make sense? As I just mentioned, it would be it'd be setting ourselves up to violate code in
040I'm not so sure that we don't need both. That's my opinion. And you know, you you you get to make the recommendation. I just get to vote on it. And and here was going to say it it it comes down to what our superintendent recommends. I mean, if it's not on there, we can't vote on it. I mean, so that's what I'm saying. when it comes down to what what the recommendation is, right, for us, I mean, we can advocate or, you know, have him do the research on the code and right and I'm going to say what I've said from the very beginning of this issue and I think there was some confusion out in the public on how I felt about the issue. In the very beginning, I said I wanted to be
041fair across the county and make sure that every school had the opportunity to have the positions they needed to serve our student community and to assist them in giving the best possible education and services they possibly could to our communities. That didn't mean that I was not in support of the dean of students. And I think there was confusion because I felt I wanted to provide as many services across the county that I wasn't in support of the dean of students. I want to make sure that Anna Jarvis has the position that they feel they need to provide the services to the community. I also want to make sure that all of our schools have that same opportunity. we're getting at the end of this meeting, I'm going to recommend that we put on discussion
042for something else that we're seeing is a need. Um, but right, I'm just I want to make sure that we are fair across the county, whether that means continuing to deina students at AJ and providing similar positions to other schools in the county. I feel that we need to like John or Mr. Taylor's saying he feels we might need a counselor and a deed students at AJ but is that putting more resources at AJ and leaving out other other schools? We're seeing a need and I'm going to mention it later on when we're when when our president asks any board member comments or discussion to be put on other agendas. We're seeing needs at Flemington right now from their staff. So, I think that should be up for discussion. I just don't want to be
043heavy providing monies and um resources, human resources to one school and not doing the same for other schools. I am not against the Dina students at AJ. I just want to make sure that we are fair as a board across AC as a board of education across this county. That's all I'm looking for. So, may I speak? Yes. I think it I owe it to myself to to respectfully remind you that nothing that I recommend is intend to be unfair. Oh, no. No. I wasn't meaning that you so just be cautious, please, not to be offensive in that manner. Please don't take it. Well, I kind of got close there. Oh, no. Oh, no. I I have never recommended something I felt to be unfair or unjust or inequitable. Nor will you have to worry
044about that from me and I think I've proven that. But I just felt No, don't take that from I just feel it's important that I say that to you. If you felt that way then I miscommunicated something. Okay. I'm not trying to be grumpy. No, no, no, you're not. And I didn't mean to insinuate that you were. That was not my intention. Thank you. I appreciate that. No, I just I'm saying we have to make sure of that. I'm not saying that you brought anything to the board that makes it Thank you. I felt it's important to clarify. Honestly, if you look at what you're recommending, you're attempting to be fair across the county. Without question, I'd like to think that that's not saying that I don't feel that we need a dean of students
045at AJ. That might mean to me that we need a dean of students at all of our elementary schools. Do you do you follow what I'm saying? Yes. Thank you. So just to help me clarify and help me understand then the the code is is there still code for Adena students but the need that Anna Jarvis has I don't does not warrant that particular job. I just want to make sure I'm understanding correctly before I vote as well. the there's the code does not exist about the Dina students is a I believe a creation from my predecessor when approached about a second assistant principal at an Jarvis elementary school that's what the historical decision to my knowledge was that brought about that position uh that particular position that has been requested from the school is
046really to my understanding from having heard them and having spoken to the principal and the assistant principal that the information they were looking for was to be doing exactly what code is now saying they should be doing but it is silent only to speak to the counselor or a social worker. Hence my recommendation to seize the opportunity to comply with code and still provide them the services for that purpose that the code addresses for the elementary grades. So what you're proposing is going to meet the need. It's just the job title is not dean of students. It would be counselor, social worker. That would meet the code. Correct. Okay. That's my my intent. I hope you want that to be my intent, but that's that is my intent. Thank you. And if we were hypotheticals,
047if we were to abolish this and then we get halfway through the school year and we determine that with the piece that meets code and without this, we still have a need, we can throw it right back on the agenda requesting to recreate. Okay. If we don't abolish it and we can't hire it, do we take any kind of hit because we have an an unfilled position? Do you know what I mean? Yeah. No, I don't believe if I understand your your question correctly, we say all the time there's x number of teaching vacancies in the state. There's x number of administration vacancies. That may factor in. I I'd have to investigate that. the existence of it without having a someone in the position, right? Does that gig us, if you will, for lack of
048better words? Yeah, I'm not familiar that that does. It's a job title that we're not utilizing at the time. That's how I look at it. The expense would the expense would is on the county for the dean of students. The the counselor would be included in the formula as a as money that would come from the state. Not. But if we didn't fill it, we wouldn't be using that money. Right. Right. But if we don't abolish it, we have to post it. Question. If you don't abolish it, you would not have to repost it. Okay. If you abolish it and you eventually, as per your scenario, eventually determine, yes, we really could use that too in addition to the code counselor person. And we simply come back to you and say we have now determined
049it just like we do any other time when we say gee we need another aid or we decided we we have an over oversized making up sixth grade so we need another sixth grade teacher etc. We would simply come which is the formality that Dr. Decker has been doing since she started working with us. But if we don't abolish it and we decide we need it, you guys can just dust it off the shelf and post it and fill it without us having to recreate or anything. Right. That's my understanding. Question. Does anybody else have any other questions? The purpose of having those two items as you see them was to uh eliminate what we're replacing. We're we're replacing the one with the other, right? Per code. I'm sorry. To make it clean on the
050right. Okay. You have any other questions on this? At this point, we have an open motion. All of those in favor of abolishing Dena students at Anna Jarvis at Anna Jarvis Elementary. All of those against abolishing the Dina students at Anna Jarvis Elementary. Oh, wait, wait. No. Did everybody understand that there were I vote no to abolish? Okay. So, you would be against. All in favor of the motion say I. All against the motion say I. I. I'm against. I Okay, we have five against. Motion fails. Bringing us back to the top of the 5000 series. Some personnel. Okay. The superintendent respectfully requests approval of items 5713 through 5731 with the exception of 5727 in the 5000 series. So move. Mr. Taylor moves. Second. M seconds. Questions? comments, concerns. So, um just a question and
051clarification for the creation of 5728 um the attenerant counselor, Taylor County Schools. Um so is that for all schools, elementary schools or Anna Jarvis, Flemington? It would that particular code covers just elementary grades. Okay. And would that to make sure that I understand itinerant correctly that particular counselor would travel between all three elementary schools as needed? And then um just again clarification for that is there like I know I had talked to you about this before but I just want to share with the board what my question was was um is it they're one school one day and then they split their time like equitably or is it um yeah I just I just want to make sure Like going back to what Mrs. KN said earlier that indeed the spreading the itineratess of it
052would be based on the need by virtue of we never know where a student's issue the whole creation of this position is to address the uh code that's in response to when students are disruptive and we don't know where that would be. We have any additional questions in the 5000 series? I have an open motion on the floor. All those in favor? I second. It's 5-0. Motion passes. Moving into the 8,000 series. Board member discomments, board member comments and discussion. Um, first thing on the list is discussion of frequency of payment for board members, pay dates, meetings, trainings for FY26. We had you had previously asked the question about the possibility of having payments done I believe once per month and the suggestion was made that it might be on the 15th of a month
053for the previous month I believe that help me Mr. I believe that's correct. That is correct. You so and so are you you are prepared to at least give them an idea of what if that's even possible that yes that so it is possible. So um you know if you have two meetings in the month of July for example then that payment those payments you would receive on August the 15th. That way you kind we kind of get on a schedule of you all know what what's being paid for you know um with the previous month with the understand that in the fiscal year a June payment would both be 15th and 30th correct and then July would be a non month July would be the the only month that you wouldn't see a payment
054um so you know things would be paid out you know starting in August um you know when we got into the school year and there's extra meetings and trainings and things like that, it would still follow the same, you know, the same um the same path. Yeah. How many meetings you have in a month? Yeah. So, if you have if you if you end up having uh five meetings in the month of September, then October 15th, you're going to get paid for for five meetings. Five meetings in a training, you're going to get paid for six, you know, six occurrences. So it wouldn't be necessarily an expectation of a the same number of meetings per payment because it depends on how they fall. Right. Likewise, uh the other question that I wait I just dealt
055with the taxes. Yes, your your taxes would I believe there's some I'm learning this process because of your questions and this is very helpful to me. So it depends. There's some portion that six indicates as long as you make less than $600 $620, you are not then charged federal taxes, correct? Until the end of the tax year and that's Did I say that right? If you consistently got a paycheck that was under $600, obviously you there's no federal tax withheld. That's what I'm trying on that based on a individual that has their W4 set up for single and zero. So you're going to pay it regardless but it wouldn't be taken out in you know April the next year if you you know if it come if the IRS says that you are owed a
056tax amount. That's why I'm getting hit then every year. So I'm getting hit with taxes. Right. So, anything like anything under $600 depending on like I said again what your tax filing status is. The other that might be better for some of us that work full-time jobs then weren't paying the taxes because it was under a certain amount. But then once we filed our income tax returns, we owed that money. And I'm my my husband kept telling me, "You need to fix that. you need to fix that because you're you're not paying the taxes throughout the year. And I'm like, of course I am somehow, but now I'm not because I'm listening to him. Right. But you've you're going to pay now or pay then. So, right now, that's the American way. Well, but on
057the other hand, we can file to request that he take taxes out. That that is an option as well. Yeah. Extra. Yeah. But but and that would be an individual preference as I understand. Yeah. But but I mean it would be a sensible one that would prevent one of us from having a a a load that was not paid for. For sure. What I for the record, I'm not a financial adviser. I'm just telling you what I have learned as a result of your questions. But if we're if we're getting paid once a month, the opportunity is going to be there that you're going to pay taxes each month instead of paying it in April because potentially because your your paychecks will be in the increase. In the instance where I gave you the example
058of having five, you're going to meet you're going to meet that threshold and there's going to be federal taxes withheld and that's probably better for two meetings. You're you're still wonder even with the new with the new uh you can you probably could you may and you may not depending on the number of meetings between payments. That is correct. So the month of July if there's no if there's only two meetings then there you know more than likely you're not going to see any federal income tax withheld FICA Medicare that's going to come out and the state takes your money. So that's better. The other the other thing I wanted to mention is that uh there is always the chance that a meeting occurs close enough to when the payroll payment has already been processed.
059And so let's let's use an example. If if our meeting is on the 14th and the 15th is when you expect the payment. No, no, no. It wouldn't be for the next month. It would be the next month. Following month. Okay. I just want to make sure. So that's why that's why it makes sense to me to Yeah. As long as crazy expulsion issues, we want to make sure that doesn't even if you had a meeting on the 30th. Yeah, that's why the payroll wouldn't be processed till the next week. So that's why it makes more sense to get it for the 15th. So you capture everything in that month. Exactly. Correct. All right. I'm just again I'm still learning. I'm not a financial law and the tax thing makes actually more sense for me.
060Probably easier for you. Yeah, but that's why you're in your job and Jonathan's in his job. And and thank you Jesus for that right there. And honestly, I t I was the one that initially brought this to the board for consideration. And I discussed this with Jonathan before I brought it to the board because I did not want to bring anything to the board that would cause Jonathan more headaches. and he said that he felt like it would be easier for them in the office as well to go back to the way that was done. So I would have if if they would have said it would have given them headaches, I would have never brought it here. But there you go. Okay. Do we need a motion? We do. I I will make a
061motion that the frequency of the payment for board members that the pay date be on the 15th of the month following for the previous month for the previous month meetings except for the month of June. I'll second that. Correct. Correct. So the motion is on the floor has been made by Mrs. Gallard. It's been seconded by Mrs. KN. Any additional discussion? All those in favor? Motion passes. Thank you, Mr. Dome. And that will begin on July. July one. Correct. Very good. Thank you, sir. Um the next thing on the list is the discussion of projected costs regarding the transportation department. some of which we've already kind of this is the information we reviewed part of my updates for you. Yep. So, this is this would be the time for you to make a motion to
062approve moving forward with that. All right. I'll make a motion that we move forward with the plan that the superintendent has proposed for transportation department. Mrs. KN moves. Do we have a second? I'll second it. Mrs. and seconds. Any additional questions? All those in favor? I motion passes. Mrs. Knots, you mentioned you had something you'd like to add for future discussion. Yeah, I'd like to take a close look and bring us some information and a lot of us already have it in our emails, but I would like to hear it from our superintendent as well and have a thorough discussion on the needs at Flemington Elementary School. Dr. Stallings, are you aware of some of the information the board has been receiving from Officially? I've received no information either verbally or electronically. It was shared
063with me as recently as either myself or Mrs. Garvin can probably send you some of that information so that way you know what I'm talking about. Anyway, um that which I have uh yeah, I do feel that we need to take a look at Flemington's resources and I do believe based on the presentation that was provided to us last meeting on the special services, the percentages and all of that. Again, I want to make sure that we are staffing our schools appropriately for the needs of the students in each school. We will certainly investigate that. I believe we have information that will be helpful. Yeah, and I have forwarded to Dr. Stallings the information that I have received. Okay, good. So, I'd like to have a discussion on that next. Certainly. I would I would
064request then just to be safe if it's okay with everyone or or not. If each of you would be so kind as to forward what you received in case someone received something that maybe we all assumed we all got but hadn't then I'd be prepared but I'd be at least um provided all the information that that can be put together. As I indicated, it was more rumor and conjecture that I learned of this situation. uh not heard verbal or electronic to me. Uh I asked Dr. Decker as and nor she had not received that directly information information directly either. Um and I further asked because I just learned of the information rumored information uh that Miss Fischer had likewise not received that information. So there's my director of special ed. So the three of us
065would be your first and foremost layers of layers. Well, that's why I'm pushing it back to you to bring us the information. I certainly appreciate that. That is really the appropriate process should happen. Um, we do have a policy on that. Um, it unfortunately not everybody follows policy, but I'm at your mercy in helping them do so. I'm not the most popular person by saying that's the corner policy, but that is what you're expecting me to do as well. And I appreciate your support for that. Yeah. And I mean, and as a board member too, based on the information we received last week with the percentages of all the IEPs and percentages of all the special uh needs and all the different schools, sure, it is right to push everything back down and get the
066information from our superintendent. Thank you. However, by listening to that presentation, it is a it is a responsibility of of a board to ensure we're going into the next school year and collaboration with you. Sure. Make sure we're covering what those needs are too. I will request remind you and request uh that not everybody is there are still some vacations happening that are going to wrap over. So by the 8th may not be enough time for me to have all that finalized for you. Uh with all due respect if we can it's still July if I wait till if I have that for you no later than the 22nd. Uh because even if regardless to where we go with that if there are additional positions and when there are additional positions that might result of
067that it could still be addressed. There's just potentially a time crunch for me. I I would rather have the information complete than peace meal, but that is or rushed. I don't want it to be rushed or inaccurate. So, I'm just as a respectful courtesy if you would be so kind. So, I'll put by by 22. Please. I think we all have the same objective and we all want the best for the students and I think it it's just good for us to all work together. Make sure communication, everybody's on the same page, and that you have the information you need to make an informed decision, we have the information we need to make an informed decision, and um and so forth. So, I think I think we're all doing our best and trying to achieve
068what what we can for our students and our staff. So, agreed. Agreed. Thank you. Any additional discussion or requests for future discussion? I think someone has an anniversary party to get to. Yep. So, future meetings. It's a party. I just know I have an anniversary to recognize, to acknowledge. Okay, we're going to go to the 9,000 series. Future meetings, July 8th, retiree reception 5:30.Oop. There's Kate. Regular meeting at 6. Uh July 22nd, 6 o'clock here at the board office. August 5th and August 19th here. Both six o'clock. Both here at the board office. So, okay. 5:30 is the date that's sufficient for that particular. or five and and I can't guarantee there will be cake. There's historically been cake so I don't know. Um motion to adjurnn. Moved. That Mr. Daddy moves. Mr. Gallow seconds.
069All those in favor? I thank you very much for your time this evening, ladies and gentlemen. Go safe. Stay cool. If you text me or try to call