001e e e hello are you there okay can you hear us now perfect thank you sir um we're gonna start the calendar meeting is uh good evening it is 5:31 and I'm going to call this meeting to order four members are present Mr dowy is available by phone for five uh it is the practice of our Board of Education to begin our meetings with prayer and the Pledge of Allegiance we invite you to Bow your heads and prayer for prayer and stand to join us in the pledge if you so choose let's bow our heads Lord we respectfully ask for your guidance and wisdom as we proceed with the business before us keep us mindful of our Purp a quality education for the students attending Taylor County Schools amen right uh Dr are there any
002adjustments or amend no ma'am Mrs Garin there are not great the superintendent respectfully requests approval of the agenda as presented moved Mrs Gallow moves Mrs not second all those in favor I motion passes the 1,000 series information this is the third public hearing for the 2025 2026 school calendar um with Miss Jennifer McCarthy and to answer questions and I Mr Dolan is going to provide us with some information as well so at your seats I've provided um updated results from the survey U Mr dowy had requested and I believe some others of you had asked that we send out all three calendar options to the faculty and staff um and when I did that we reopened the survey and and gave them the link for that survey yet again in that email um we did
003receive 10 additional responses so we are up to 76 responses there now so I did want to print the updated responses for you so that that was could be reflected in the information this this one is okay the same survey that we shared last time we just re-shared it again reopened it so that anybody that didn't get the chance to respond had that availability to them and this was to our public as well or just it's open so we still appear to be split pretty evenly in terms of Christmas or spring break and overwhelmingly don't have a preference on the graduation date and then I included the other pages so that you could see any of the additional comments that they typed in the one thing that we had mentioned and we didn't get to
004discuss and we wanted to make sure that we understood all of the potential ramifications which is why we asked for this third meeting um was that option three has an impact on the pay schedule and where that impact gets felt I think is what we really need a clear understanding of so I included that in the email that went out to the staff as well along with the pay schedules that Mr Dolan had developed so that they could see what that would look like and you guys also received the same email that the um so I'll let him speak to that if you got specific questions to the financial end so I provided provided a copy of the the payroll schedule yes uh copy of the payroll schedule uh beginning with this year on page
005one um you know this would kind of breaks down you know the number of pays and everything uh and then on page two it would go into explain how um if we went with option number three when the first pay would start and when the you know and then it would flow through U to the summer of 26 to when the last pay would start or the last pay would end so if it was changed to option number three the first pay of the year would be on August 29th of 2025 now employees that have their payroll checks prated and spread out over the summer on on August 29th of 2025 would receive two paychecks this year because it's the end of fy2 and the start of FY 26 so if if we chose option
006three the first pay is August 29th those individuals that had their pays spread out over 24 pays their last pay of physical year 26 would be August 14 of 2026 and as if there were as long as there are no drastic changes to the calendar for FY 27 then there the employees would see no effect at all the only the only way there would be a change would be if school had to start after August 30th because my giv it back you're giving yourselves or future boards a lot of fluctuation as to when school can start which gives you the legal room of having longer Thanksgiving breaks longer Christmas breaks you know and when uh graduation Falls things like that it's just the closer you get to that August 30th date that you're just going
007to you don't want to be pay you don't want to pay your employees ahead of time you know so if school had to start after you know August 30th then that would be when it it would have to revert back to September 15th you know as their first pay date just because you wouldn't want to pay them ahead of time so let me see if I understand if we make this change yes and we continue on this path we're fine that is correct if we make this change and we discover two years from now this was a poor choice and we really need to start school September 1st September 4th we put all of our employees in a position where there is one two week where there is no paycheck that would be correct pay
008spread out they're prated pays they would essentially go from sept or August 15th to September 15th without you know August 15 would be their last paycheck and then the year that they started September 1st then they would go until September 15th before their check and I think that's what we had talked about a couple years ago it was a concern because we a we all may not be the people on the board at that time so I know that I mean it was just a area of concern that we looked at it the only thing that concerns me is that the employees are fully aware of that before they vote on their calendar options we did not want to do that we did the last time we had this discussion this board didn't want to
009go down that road right and I think what we did last time was took that and removed that calendar from the we did from the options and before we let the staff we did make a choice but then again there were some that that wasn't very popular with they wanted to go ahead and have that calendar to vote so here's how I feel now it's their paychecks right it's it's their opportunity to vote and if they feel that in the future that could happen to them vote to go with that option that's on them right even though we were ofy to look out for that not to them if they understand it like Mr Taylor said and they fully understand the parameters of what they're voting on and they vote for calendar three then I
010want to know that I want to see if that's an option that they want to go with because I think we did take some he on removing it last time the other concern that I have that um and I believe we've talked about this before but was also brought to my attention by a constituent was earlier we're starting like this we had those hotter days in August and it does impact our Heating and Cooling to where we have hot rooms because we don't to have the air condition I don't know if um Dr Decker would have any input on that anything but I know that that was a concern that was brought to me the earlier we're starting then we're looking at more hot weather and keeping our schools climate controlled I for one um
011can remember when we ended up having to start earlier and we were starting I think the earliest I remember starting a few years back was 812 and it was just too hot right now I was been I've been very pleased that we've been able to move the calendar for start starting school up until like the last few years 20 what 25 22 I mean towards the end of August I feel lot I've been happier with that um so yeah moving it to 818 start is kind of worrisome to me with the heat and I think also creeping and shortening summer and then miss McCarthy can you just clarify I know you and I talked about this but just for the public when we're looking at the calendar and if it has an o or o
012either one of those days could be flipped so even though um option to or well any of them you know it appears that there's a full week at Thanksgiving and two at Christmas and one at um spring those still could be flip to instructional days if yes if it was recommended yep if needed by superintend yes so whether they be an o or an oos day on this calendar both are considered non-instructional days that could be converted to instructional days as needed at the discretion of the superintendent and the board I say we push all three of these calendars out and let the staff vote and see what we back one other question and it's about the professional learning faculty Senate Day in February on a Wednesday I feel like a couple of years ago
013we said don't always do it on a Monday and Friday because then it's always those kids who miss their services so try to spread them out are we finding that that is proving to Be an Effective option or and so we're keeping that in the middle of the week yeah we try to to spread them out spread them out across the days for multiple reasons one is the students in one does have to do with you've heard our pre teachers come and talk that they get all their planning on a Friday so we want to avoid always putting that on a Friday we don't want to take that away from them so we want to avoid Fridays for that reason we do find that there's better engagement and better participation from our teachers if they're
014not on Fridays and Mondays it's a little B easier to take off sometimes so we we have been avoiding certain days for that reason we like to sprinkle them through and kind of spread them out across the days of the week for that purpose the only thing I see about that a lot of people get President's Day off as a holiday so you're so close to that you see what I mean parents have to take off a Wednesday President's Day will probably be I would say the 23rd was typically I know my birthday is 16th always the 1 or let me just look like that's the thing with a lot of people get president day off and then they have to take you know a day off when they could have had that day I
015think this past year was on President Day sometimes we have them fall on Columbus Day looks like October yeah president the 16th 2026 so then you have their parents will have the 16th off and then they'll go to and they'll have take a day off of work probably on Wednesday to do with their kids that's the following no you have it on 28 no it's on 22 on one of on option three it's on 218 right on option one and two it's on 225 I believe we had same thing it's pretty close right we had moved the one on option three because we were trying to get them to line up with grading periods a little bit there too so that was a little bit of is President say one of those days that they
016have to have off like I don't remember what the legal holidays are for you no so the holidays that are required that are acknowledged by the state department are in the yellow those are those are already prepopulated for us um I'm just saying a lot of parents would Happ right right depending on they work might and I'm just trying to I'm trying to balance what theed with the staff and and teachers want as well as what's best maybe for parents to a lot of people don't get a lot of time to take off right with their jobs they only get a limited amount of time so yeah Mr Dy do you specific questions so I have a question so on option two just make sure I'm reading this right it does look like they would
017be off a whole week for spring break correct yeah possibly we some just yeah the students would be out Thursday and Friday and possibly the whole next week to me that looks like the optimal one out of three but that's I mean my opinion because I feel like you have a nice balance of the professional learning days you have your week at Thanksgiving you have a couple weeks there at Christmas then you have a week at Easter spring it would just I mean the only thing there would be able would move um graduation but folks spoke and that doesn't have an impact for them seems the majority so as long as graduation after Memorial yeah all I I I I would say put it out and let a vote but that's I'm just one board
018member I I personally am not in favor of number three I just feel like there's there's just too many different um just too many different elements there with the payroll and the um the heating and the cooling and then moving and crunching summer even smaller two does give you the full week um in the spring yeah I like that availability and openness to make up for those days that could potentially be lost with an earlier start date um a lot of Faculty um and staff that they do like that one um I I didn't hear anything fully the audio is not great at all but I didn't hear anything fully deflective from Mr Dolan so if he's not leaning me in in a different direction then that's my thoughts on that Mr Dy which one
019did you say that you heard they didn't like the most in order of of the ones they did like to the ones they dislike it would go 3 two one the one they like the most two being second place and then one being the one that they like the least see and I've heard different I've heard no one three I mean I think we should get an official vote I don't know what do you guys want to do what do you to do my opinion is that you know the the folks out there uh the faculty and staff are going to get to vote and if they're fully informed of the ramifications of option three and they choose that then I'm I I guess that's their choice at least as far as my vote's concerned
020does anybody object to giving them all three excuse me to giving the faculty and staff all three options to choose not this time I I think last time we did that because we didn't like three I think we've just been very considerate in letting them vote because I've talked to people in other counties and they don't get a so I mean I think it's a very nice thing that we do yeah and I think I think we did last time was we were really really worried about that pay thing with option three and so we pulled it and didn't allow a vote on it and then someone into to vote and they weren't happy with us pulling it so it's their pay I think that was two years ago though yeah it was yeah whenever
021it was last year last time we had this deep a discussion and I think we um or I heard back that they would have rather voted on that so I I want them to vote I think that was the spring break though that they were from this year that they were let said about yeah but I know that when we discussed it we pulled that we pulled a calendar and did whenever it was if it was two years ago I'm not sure but I remember us having that deep discussion over at graph and high school and we pulled one of the options did not permit staff to vote on it because we felt it wasn't going to be good for them we were looking trying to look out for them but it's their pay it
022is um their calendar and we've heard from parents as much as we can hear from parents I want to see what the staff says in an official vote but again I'm only one board member so how many how many folks did the survey that were Personnel you said it's Anonymous so we don't know if it was so you don't know which for this one that you have current because that could be Community next to and and they were submitted anonymously so I got you I just thinking I mean it just still is a small percentage it may not reflect the majority because it's not really a significant amount of responses to say that that's significant five minutes to six is there any additional conversation or someone like to make a motion as to which calendars
023we would like to let the staff and faculty vote on I will move that we allow option one option two option three for staff voting for the calendar Mrs knots made the motion Mr dowy Seconds all those in favor motion passes 5 Z so M McCarthy if you would allow all three options and then staff the administrators like we did everything else can you make sure our bus Personnel everybody is encouraged to please please please complete the survey it's the only way we as a board will know you know the majority and it will be more secure because there's a way when we set up our surveys if they can come within our within our group versus outside open responses so that only one person can vote one time using their K12 email address so
024it will be a little more secure okay that's great thank you and if there are no other concerns about the calendar I will entertain a motion to adjourn this meeting Mr Taylor moves Mr Dy seconds all those in favor I I we'll be back in three minutes e e e o' and I'm going to call this meeting to order four board members are present Mr dowy is also with us on the phone it is the practice of our Board of Education to begin our meeting with a prayer and a pledge and the Pledge of Allegiance we invite you to Bow your heads for prayer and join us in the pledge if you so choose Lord we respectfully ask for your guidance and wisdom as we proceed with the business before us keep us mindful of
025our purpose of providing a quality education for the students attending tayor County Schools amen FL States Dr St pardon me folks Dr Shing are there any adjustments or um amendments to the agenda no Mrs Garlin there are not outstanding the superintendent respectfully requests approval of the agenda as presented moved Mrs Gallow moves Mr Dy seconds all those in favor I motion passes brings us to the 1,000 series and Crystal I apologize I am not going to pronounce that appropriately um with behavior health specialist mrle she is not here don't see her this evening all right well we will invite her back for another we'll invite her back a different day very good and that brings us to the Taylor County Middle School girls basketball team winners of the mid Mountain 10 Conference [Applause] W good
026evening uh Mrs T is sick she could not make it ask me to fill in for her um I would like to U welcome up coach Steve luy on a h great season a 20 and2 record team GPA of 3.9 um undefeated in conference play and then like she just said the winners of the mid Mountain Atlantic T Conference tournament so coach Steve L did you come up here okay this evening we usy Jen mayy as Hodes and Addie westall not with us even we have that couldn't be with us evening because spring Sports and other engagements we have Gracie Fri emry Duckworth Kenley Hudson Zen green alri and Jenna smithley GRE Blake car re Taylor Jones andley car and Janice Garcia uh the one thing I want to say there's two things that I
027want to say about this team we had this year uh Mr Moore earlier said about the 3.9 aage out of the 130 150 grades that they could have got they were all straight there was three bees out of 130 150 there was three bees and those three those three bees those girls were upset and said they were going to fix it so more than basketball as aach so TI of our young ladies for what they do in the the world which inails makes it very easy to coach they're very intelligent young ladies and anything about basketball I honestly believe that anybody could have Championship you guys because the way you guys work and effort that you put on every day practice I can never tell you enough how proud I am this you me and
028you set a stand I'm not let it I'm everybody ladies would you be so kind as to stand I think Mr Taylor is going to say a few words on our behalf coaches you too don't sit down ladies and coaches I've watched you this year through most of your games I had to miss a few for board meetings for some unexplained reason they expect me to be here uh but uh most of the rest of the games I was there and I enjoyed watching you guys play uh you ladies play with heart you play with Vigor you give it your all you dive in there and uh grab for the ball you shoot your threes and you make them a lot of times uh yeah you're looking at Jenna uh I'm I'm just so proud
029of you girls I can't believe it and that 3.9 grade aage uh that's just great and I love the way your coach coaches you I uh I watched him Coach the girls and talk to you and uh Pat you on the back and so forth and he just does a wonderful job I'm I'm so proud so proud not not that the other coaches don't do uh as well but Steve's uh just a special Coach and he's got a special bunch of girls uh to work with and thank you thank you thank you for all the enjoyment I had watching you this [Applause] season um next up I understand that we have another spectacular group of students the Taylor County Middle School wrestling team also winners the mid Mountain 10 Conference [Applause] yeah another great um
030accomplishment for our student athletes and I just want to say with both these coaches um very very professional in their approach to not only the athletic side but the student side coach glasel ran a study hall session for his athletes on Tuesdays and Thursday for students who you know just maybe need a little extra help they would come in so we appreciate that coach with your um ability to do that um 32 and four record I believe um 3.1 GPS with Pastor they have a lot of athletes on their team so still can be proud of that um coach glass would you come up here wrestlers that's here tonight we got Isaiah GL Aiden towns JJ Austin oh and Jake Davis not with us tonight we have got so many of them Garrett polling Jamie
031and polling Jaden Conrad Rondo J Nester Levi Harmon M Barb Ken Dylan Hyatt luk KN quear Walton had a real good example for the younger kids and then by the end of the year the seventh sixth and seventh graders they stepped up and they Le next couple C we got Ernie Rush Jason Austin Kevin e and Noah hod the other assists they were big help not only tournaments but that's all I've got gentlemen and coaches if you'd stand yeah so I'm obviously not a wrestler but I actually got my High School varsity letter in wrestling four years as a stack girl so I know what it takes I have seen the mental toughness I have seen the physical toughness and you all embody that in a way that makes us proud and you are amazing
032examples to your fellow students and I appreciate that this is hard work you have to be self-motivated that is a skill that will carry you forever you have to have thick skin you have to be willing to go and try again and the fact that you can do that and you come up and you're keeping your grades up and Coach is doing study halls that's amazing so thank you from the bottom of my heart from all of our hearts for all of your hard work we can't wait to see you continue to do amazing things thanks and now you can all go home unless you want to stay for the boring stuff thank you all for your time tonight hey good job good job coach Steve all right and and now uh we are going
033to continue with our superintendent update Dr Stalin good evening Mrs Garbin and board members as I sent to you the uh abbreviated minutes or superintend updates over the weekend I hope you had a chance to peruse those um information was I'm trying that idea of brevity when I send you that information and I think I covered what we could do in that short turnaround time from last Tuesday uh as indicated as part of our discussion last week um we are of the TCMS and the Grafton High School administrators and Mrs McCarthy have committed to continuously work on some of the uh recommendations for policy revision regarding that first topic regarding to that uh detection equipment likewise we are m moving forward eagerly the uh information regarding the purch of that property that's in question is
034now in the hands of our attorney and that's happening as we speak between the two agencies Mr Dolan has been involved with that as well and he will be uh working with the documentation for the forthcoming closure which will be starting which has been recommended for the 13th of this month um the official date would be the 14th but our attorney has recommended that we target the 13th that doesn't involve you that process so that you will know officially on the 25th that that has been resolved per your request and your approval overlayer uh next we have the construction project for the new an Jervis and if you've driven by that site recently you know only that something is happening on the front yard of Anna Jarvis it's encouraging and uh progress is definitely being
035made um I do have some reminders on the bottom of that sheet number four and that is uh I'll jump speaking of the an Jarvis Project I'll speak to the letter c of that reminding you of the Saturday the 29th of March has been slated as we confirm that again today with the representatives of the Mason lot uh that is one o'clock on Saturday afternoon when we'll be doing that ceremony the ground the Cornerstone break uh placement ceremony U back up to number one please don't for we just acknowledge those young men and young women as you just did that and uh the initial Saturday March 8th which is next Saturday was originally the scheduling for the opener of the recognition of the Bearcat baseball season I have a post a note as recently as
036this afternoon where they're thinking that maybe uh due to uh potential rain that's predicted that they're also looking at Monday March 10th at 6 PM instead I don't have a confirmation for that I'm just asking that you put that in your en counters as a maybe rain date and then the official uh actual game first game of that season I believe is Wednesday um March 19th in case you're following that and that will be I believe that kicks off at 5:30 that evening yes sir that was their preferred time and I indicated that primarily because I know that the you ladies and gentlemen uh work and I reminded them that sometimes six o'clock that's why we typically have your board meetings at 6 because that more often than not is a more convenient time for
037you to get finish with your workday and be able to attend these meetings and like mind they said we could do that at 6 then that evening oh and lastly on there as I indicated from your last meeting when you awarded the funds to support the concession stand at Flemington Elementary School we did Dr Decker Mr Dolan and myself met with those gentlemen as recently as yesterday to uh firm up the plans that they have in mind and they are planning to get that started uh pretty quickly Mr Dolan was of course charged with putting together the uh Financial component of how that money will be do out as a part of that project and attached to that paperwork you have now uh an update that was provided for the evening from West Taylor elementary
038school regarding the student achievement um so that's the part of the data reveal that I typically will share with you each time and then lastly I I provided that arctic wolf paperwork which is really applicable to item five excuse me 3148 that you'll review in just a few minutes uh Mrs Vander provided that to me as additional information should you need it for my recommendation for that particular item and that's all I have for you this evening I hope that's helpful can I just wanted to comment I was reading down through here from the West Taylor updates and it's really nice to see our high school students going back and helping and doing the read Across America and volunteering and then in turn then seeing our elementary kids um instead of collecting and having their
039own little Valentine activities they donated to the Children's Hospital for those kids that um could not be in school and then as well for the Taylor County Humane Society that it's wonderful to see our students not only um doing things academically but volunteering and giving back to our community it's very nice thank you I'll make sure I pass it on to them as well board member updates I know that I promised you um information on extension and I left my notes on my fion table this morning apologize board committee meeting reports hearing none we'll move into the 2000 series minutes policies contracts and agreements the superintendent respectfully requests approval of the minutes from the regular and special calendar meetings on February 25th 2025 Mr Taylor moves Mrs Gallow seconds questions all those in favor motion
040passes 5 Z you have some additional ments pipeline easements superintendent respectfully requests approval of items 2197 through 2200 in the 2000 Series this is not moves this is Gall seconds questions 219 um we used to have somebody from our maintenance department I believe that happened historically but it was I believe two superintendents ago that a decision was made to change that that's a lot of money the low bid I know but it has creeped up I'm sorry Mr Dolan I didn't mean sorry it has creeped up about $5,000 since my arrival so if we were to hire somebody local I'm sure we would save a ton of money and it would it would well I mean Peter's long care is probably local they are but if we were to H like yeah I could do
041an extension of a contract or something our staff in our maintenance department I would rather pay our staff if they wanted the extra money like we used to I'll speak to that just from My Lens um we I hear you and appreciate that and yes that is a lot of money my reservation is our our maintenance staff is is not immense and that would take an awful lot of attention away from all the other things that we are tasking them with almost well on a daily basis throughout the year not withstanding the fact that we would have to resupply ourselves with a good deal of lawn maintenance equipment and we would have to maintain and to uh you know keep that going too so but I thought we purchased not too long ago we purchased
042lawn equipment I believe that it's my understanding historically that was also one of the reasons that that decision was shifted from our maintenance gentleman or crew I don't know if they were all men at that time but um I wasn't here but that's my understanding why we started bidding again in this eight months of the year I believe eight months of the year is what the contract typically covers so it would be hiring a brand new person which would be creating a position and we don't have I know that we've purchased a tractor I think Camp tolls that can be used on any of our campuses um however we we you'd end up with this I believe you'd end up with this the bidding process we just followed was it really the appropriate way to
043try to address that not to me not to suggest I think that's not a lot of money it is a lot of money and then Dr deer you mentioned our maintenance staff would it be the 240 days and then that would okay that's a year round contract already so we couldn't extend their days as they already are 240 so I don't know I just think that's an awful lot by the time you purchase a truck trailer a adequate piece of equipment to cut the grass weed eaters maintaining them typically it's been my observation that it's not just been one piece of equipment when these gentlemen these companies bring their equipment in they're multi sta there's not just one person that travels the county and does the campuses Etc they have uh trucks that have multiple
044pieces of equipment as well as people to do it again we're not I'm not argu with is Nots I I agree that's it's a lot of money it seems like the prices of everything are ever moving upward this says not to exceed so is there a negotiated price per property so so if we have to cut West Taylor three times because they're going to run AC cross country event but we only have to cut AJ not at all because it's gravel um or there was a drought last year we didn't maybe have to cut it as off so so break down for me how this up to works way the contracts written up is that they provide us a price to cut at least once a week uh and they they provide us with that
045price and then it's not to exceed you know a total I think a total number of 32 weeks um but if if they don't cut then they don't inrease so if we have a drought and the grass doesn't need to be cut then we aren't any waste for it or if it rains so much that they're not able to cut this week but they have to cut next week um then they'd only invoices for the one week so we should be saving because they W need to do AJ do you know how much we did we go with this This Bitter last year are they the same ones it is not oh it's different it's a different one this year you know how much we SP last so not off the top head I know
046the bid was the bid last year was in the 50s like 52 I think was the a little bit for last year I'm just curious so if if I'm understanding this correctly this is based on 32 weeks cut once a week by six properties five schools plus a board office is that accurate plus a bus turn around out in Flemington and weed eating around the softball field and the fing tower out behind the high school between the high school and the football field so we also have an additional coming right lot of so not knowing yes possibly yes well I said they do weed eat down at the bus garage currently so all right I'm GNA vote Yes I almost voted no you talk me it that's your job I guess well so Mrs KN
047if you think about just the six basic properties and not those things it's well founded questioning well founded questions yeah it's about yeah it's about $275 a property for all of that if if you think about a full-time employee to do this plus Equipment Plus maintenance the Equipment Plus Fuel and and you know I think we're probably saving money I know and that's what I'm sure the discussion was one of votes but I'm not vote yes thank you I have a question on 2200 an eement grant for a dollar to move a pipeline can you walk me through what's going on there actually you have a copy of the property and the current thesis the new uh one of the many steps that are taking place in the construction project of the new school and
048the current school's access to that gas line as well as the isn't just for the school it uh happens to cross that property where we're trying to dig down deep enough to set put a foundation and place the school and so in order to proceed with that project the contracting company and this hope gas had to come to some agreement the good news is they were only offering to do that it's I think it's a more of a formality that they have to charge us for agreeing to do the easement and so therefore for the whopping amount of $1 uh we are able to should you approve that that can move forward and we can re we can redo or relocate the lines so we can place the school where it needs to go and
049then keep the service lines going to the current school as well as the other it benef possibly be helpful if you could locate the baseball field on this actually um it is this is up in front of the baseball field yes sir it's not going through the baseball field okay that that area has been intentionally circumvented that's not the right word but right it already goes across in front of it not through it I think we were looking for a a scale and placement reference but now I see I think I see a little more clearly where we're at so and if we don't it Burgers the whole thing okay that would be an understatement it's just this is one of the the typical next steps when you approached the preparation of a property anybody
050else have any other questions in the 2000 Series right we have a motion made and seconded no additional questions all those in favor I I motion pass 5 Z moves us to the 3,00 series consent calendar there's some purchase orders some professional travel superintendent respectfully requests approval of 3146 through 3149 in the 300 series Mrs not moves Mr Dy seconds questions yeah just a statement I guess additional architectural I guess this is where we added is that was not an expected thing or was it an those are the two items that you uh voted on last meeting and they were okay okay oh I'm sorry that's you had just exited because of your obligation and the board the remain of the board approved that at that time and I put it there just to formally
051include on the agenda okay got it and then I guess tell me a little bit about yeah number tell me a little bit about this training program that we're purchasing I'm glad you asked we happen to have Mrs Vandergriff present and she'll help you clarify that that information that's the additional hand out out that came with the superintendent update this is it m they was on are counties and certain I mean we're all at risk of cyber security issues we have um this has been on my radar actually for probably a year now um with this uh company we use Advantage Technologies for our security cameras for our network cabling they do a variety of services but this is a program that they work with for training program and staff development when it comes to
052making sure that you the staff is trained and what you will be looking for for uh threats because as it notes on here you know breaches actually comes from staff errors or involving the human element of clicking on something that they shouldn't have in our emails we use our Office 365 email for everything so we're going to try to train up our staff train up all of us so if you substitutes included if they you are a staff member in schools you get a2a address going to go straight through that um we're going to do some mandatory trainings through that it'll send out regul finga that's my question yes it will it will send out things that will give us some data as to what we need to work towards with our staff so that's
053what I wanted to know is once that you have this training um if there's going to be any checks throughout that you send out and it looks a little bit like it could be real but then it could be wait a minute and then it gives data to you on how many actually cck clicked on it um because yeah so it's going to do that exactly so that's what this is all right yes that's exactly what this is it will send out that send out video trainings nothing more than like a three minute little video so we're going to really try to to push for all of our staff to remember that I know it's going to take a little bit of your time in your day to click on that email and watch that
054three minute video it's going to help us we watch some of the videos together Dr myself there's one called that's not normal so it was kind of of funny you know but it did a wide range not necessarily just what not to click on an email but some broad range of or personal data you know um I get a call and it's asking for to verify my banking information that's not normal you know what what do I need to do so it will cover a broad range of things for for us as staff not just help all around well if it's a good program I can tell you that sometimes if you're getting on the other end of the tests right if somebody's going to click on this or whing or whatever but um it's
055interesting to see how if you do this in a prolonged time frame right that they get to look be looking more realistic you know when I first had to start um going through that security protocol it was like oh there's another one of those then the staff that sits around and they'll say did you just get that yeah I got one you know then okay it's kind of but sometimes they're starting to look pretty pretty realistic pretty legit and you have to sit and think wait a minute so I'm I'm curious to see what you guys get and how well they do with it and it does that it guidance as here this is what this is what we looking notic in this email address how it was different how how this was what would
056have been kind of a key to say that's notal that's not what we should be looking for so that's what this program is for and it does give us I can do L data exactly and see what's going and go there all right keep us updated thank you Amy I had a question on um 3147 just kind of like Miss Mrs notot had asked earlier the the amount just seemed a lot to me so and if you could it didn't seem like that's a whole lot of area so but it's saying at the concession stand so is it going around to the front of yeah I can speak to that so it um it will go over the where the Dugout where possible bathrooms might be added on the back side that faces the football
057field so there'll be a new drain that's placed there's actually two new drains being placed in this area as well so a drain from the back of the field and in in front of the concession stand that has to run the length of that front area because the drain sits on the other side and then a stub for possible um there's a a SP a rainwater that comes off that new concession stand so there'll be that drain has to get tied into that as well and then also the rainwater from The Dugout will also have to get tied into that drain on the backside so all of that backside will get paved all the way up the hill to behind the cafeteria of the building is also included in that parking area it's pretty rough
058up there so all of that will be included in that then if you come back down the hill so all of the in front of the facilities building all the way around the new concrete was for it will match there and then all the way up to the road in the back side of that where in front of the facilities building if if you look in the middle of that there is a drain in the middle of that we also have a down spout that has been clogged for a very long time according to Mr pots that comes off of the black of the of the Clare B there that they have been unable to get cleared and so that's going to place a new drain from the CL B also over into that to
059that area in that drain right there as well so it will connect connect that run off from the roof of the clb down into that drain appropriately now so it will replace all of that as well it'll be even clear up to the school in between right there at that facility building and all the way yes and then all the way so if you're were there all the way back behind where the new bleachers and the new Dugout and it'll be basically squared off there to kind of Meet the road well thank you for that because it is a decent size that you were saying tell told me it goes all the way up to the cafeteria exes that it does yes so covers all of that and and also two new drains in areas
060that we've had some water problems of standing water yeah water problems are not a no and that addresses the weird slope run off by the the building doors that are there at the fa it's like facility building um sidewalk to the weird little steps and then there's the doors to the building and it feels like just when you walk on it it feels like things don't slope the right way yes they should they should ACC all yes they should correct all of that coming off of the building and out toward the drain thats there okay sure it is a lot of money aot it is a lot just want to do my diligence to oh yeah yes yes it also it's also depending on what they find of how much they take down of the
061current black top also so they we've accounted for there is a piece of that that if certain things are not needed we could not spend up to that amount there is a contingency in there if the this is worst case scenario it could drop a little bit of money but we wanted to be prepared for a worst case scenario depending on how much they have to drop down for some of that would you guys um I this is way off the question but if we were in a situation with our finances that we're spending way too much without question without question I don't want to be a that one day call mess up you guys appr that shouldn't approve you know I think we this Count's been in really really good shape with our finances
062and our budget for so long that and and I feel this board over the year last few years couple years really pretty generous with people that have come reies of us so I just want to make that if we ever in a would quickly definitely we'll do that I want to reassure you first of all let me acknowledge what you just said that the board has been extremely generous and uh aware of and responsive to needs as opposed to wants uh you've been extremely Frugal and good custodians of the monies and Mr Dolan will attest to this next statement more often than he even wants me to say it to are we good is there money before we make this proposal are we and so he's staying on top of that as well Dr Decker
063as well and it's hard for us because one we are we are kind of the stewards of the money you know we have to protect the taxpayer money on the other money so if the county and the kids and people that work with our kids and they need something or it would benefit a sport or you know it's our duty to also give back to the community too that money so that's the hard thing that's the hard it's a it's an an awkward balance but I I congratulate the board for what you've done since I came on board and I'll remind you that if you look around in your facilities uh you've done quite well yeah I might also add that this board has frequently questioned Mr Dolan about where the money was coming from
064and about how much unencumbered additional money we have left over and uh so we we have been responsible in those ways too yep I think I'm just proud of what we've been able to do that was another reason I was saying look around the county and all the campuses those facilities are looking pretty good both inside and out the front yard of aneris is a little dirty right now but we're making progress on that as well and and even though I'm proud of what we've been able to do we spend a lot of money and that's scary you sometimes that has to but uh for the right reasons okay we have a motion on the floor for the approval of items 3146 through 3149 all those in favor I motion passes 5 Z that brings
065us to the 4,000 series financial budget supplements and vouchers payable Mr Dolan so inside your package you received a our budget supplements to approve uh we did receive one Grant uh between last meeting and this meeting for our Tools for Schools um the other items that are on the page uh in the back of your book were uh journal entries to um to to move the funds for the paving project and to reinforce um a line item that needed some more money put into it um in addition you you all provided the schedule of checks uh to be written uh they were laid was laid on front of your chairs before the meeting just because of the short turnaround in the meeting time uh Tred to get as many bills pushed out and paid so
066vendors didn't have to wait for payment for items all of our investments are to hold at this point and they continue to grow our our savings account for you know the money that we've had you know I continue to book around $55,000 in interest every month our bond our bond proceeds grow interest as well at a rate of about 75 to 8,000 a month you know what the Market's doing and currently our checking account milon great continue to keep us updated should any of those things make any significant movements that's correct thank you sir superintendent respectfully requests approval of items in the 4,000 series Mrs KN moves Mr Dy seconds all those in favor I I motion passes brings us to the 5,000 series student matters personel legal matter matters have some extracurricular extra duties
067and professional Subs some resignations some leave of absences some substitutes and another leave of absence superintendent respectfully requests approval of items 5461 through 5470 in the 5000 series Mr Taylor moves Mr dowy Seconds all those uh sorry any questions yes um I just had a question for clarification um so 5161 5462 and 5463 what is the difference with assistant versus Co assistant is it I just don't understand why there there had been a uh so there was a position that two people split the the assistant position for volleyball and one of them resigned so then this was half of that position that was filled we split salary yes they split the salary that was one question so it's all split okay so those are all paid positions but the 5461 is a split yes okay
068is is anyone is that going to be a posting then for that other half no the person person it's so that person did not so there were two people one of the Co resigned so that was posted and this person's filling that half of that position okay and the other one stay the other one stay gotcha it's been a long day thank you for the clarification okay any additional questions an open motion on the floor all those in favor I motion passes thank you Mr Dy um moving on to the 8,000 series board member comments and discussion anybody have anything that has come up that they feel we need to address to do it um at this point uh if we want to go into executive session for what is a finance concern um it
069is not on the agenda and that's where I'm not sure well that's why maybe I don't if we should talk about it as a board yet or if I should just talk to the superintendent on my own and then bring it back that's why I was ask I think we probably I think we probably could have went into executive session of we have okay so let me let me let me clarify things with superintendent and then we can bring it back well let me let me might just you guys might just be able to fix it once I bring up my concerns or not then we'll bring it back okay that's maybe not what I thought it was okay um anything else for the 8000 series comments and discussions you'll just keep us informed of
070there's any change for Saturdays like is is the coach gonna let you know by Mrs Saturday morning or how do we know Mrs Shoemaker was to give me an update as soon as she had that and I I'll in turn share that information through how about this the group text letting you know that dat change if it does okay it appears at this point that they're leaning more toward the Monday the 10th option but I'll let you know either way okay thank you you're just simply watching the weather yes sir okay I guess that moves us into the 9,000 Series future meetings uh March 25th at 6 and 605 for a levy meeting and then a regular board meeting here at the board office April 8th for a budget Personnel meeting six o'clock here at
071the board office April 15th 6 and 605 both El Levy and a regular meeting here at the board office and April 29th at 6 o00 here at the office and he's not making a face so I will um entertain a motion to adjourn Mrs not moves second Mrs Gallow second all those in favor I thank you all very much for your time this evening go safely all right e