001e e e good evening ladies and gentlemen it is 5:30 call all members of the board are it is the practice of our of begin our me pray and our Dr Shing have any adjustments to the agenda yes Mrs Garin we do have one and that is that uh we need to strike Roman numeral six completely from the agenda that inadvertently showed up as a repeat from an agenda from a previous meeting all right thank you no other changes at this time thank you superintendent respectfully requests approval of the agenda as amended Mr Dy moves Mr Taylor seconds all those in favor I motion passes that brings us to the 1000 series information public hearing number two for the 2025 2026 school calendar presented to us by Miss Jenifer McCarthy and miss Helen Roberts please
002come to the microphone as a reminder to everyone we are live streaming and the microphones are required for that please switch the microphone on thank you thank you now okay so we do have some people here from our public and our faculty that may want to speak about um some things that we've been discussing over the past few weeks would you like to speak with them first or do we want to discuss the information that I've left at your seats first does the board have a preference let's hear from our public friends first no they have not that feels solid okay okay so the options that you have before you are the same first two that we covered at Anna Jarvis um there has been a third option was added um after some discussion about
003lengths of spring break lengths of Christmas lengths of Thanksgiving break and it would obviously require an earlier start date or a later end date in order to elongate those breaks so option three does have an earlier start date for both employees and students um which would require a change in those pay dates that we've talked about the past few meetings so I have told Mr Dolan I've prepared Mr Dolan for all those questions if you guys should have any um but I just wanted to draw your attention that there would be um a change in payroll dates if we were to look at option three but as you can see it does have a longer spring break you also get to keep the entire Thanksgiving week and a long two we Christmas break it essentially
004shifts the front end of your first week of school back a week comparatively speaking to the other two sorry so the last day on that one for students would be five 27 May 27 is that right well the 28 is a faculty Senate day so that would be a half day a half day okay I see that now colors are the same uh I have a question about the out ofthe calendar days versus the uh outside of the school environment days way back when when I was teaching the out-of-the calendar days were Untouchable they were considered protected are are they protected now no they are just considered non-instructional days and who who made that change it's from the state department so they are considered non-instructional days that can be used for makeup days whether it
005be an out- of- calendar day or an OS day neither one are considered protected any longer and there also is no um prefer preference isn't the right word but no order or required for them to be recuperated if you choose to use them and convert them to an instructional day so it's not like you have to use all of your OS days before you can touch an outof calendar day that's not the case they are interchangeable and at the discretion of the superintendent and board can both be converted to instructional days so we could start at the end of school changing days and use those before we backed up to take out of one of the breaks you could choose to use an OS day prior to using an outof calendar day yes you can
006use them in any order that is your discretion but for clarification the information that you provided us at the last meeting which is from the state those professional learning days it says they must be used uh without students present and they are not subject to cancellation or being rescheduled to make up for an instructional day lost so that is that that would be kind of like one we you can not convert yes you cannot convert the only thing you can convert if you're looking at these calendars that are in front of you would be an OS day or an O an outof calendar day right professional learning days cannot be converted those are already counted in your 180 days of instruction professional learning days are considered instructional learning days so they're already part of your
007180 converting one of those would not gain you in an additional instructional day obviously we can't take a holiday away unless it's a super State you know something that's State mandated that we do that's not something we could ever change but if something freakish happened and in October we had two and a half weeks of snow we could take the first three days of Thanksgiving break yes ma'am I believe historically that happened uh some years ago it did but I don't think we took um we didn't take anything from Thanksgiving that year because I think they were they were the red and then well I'm not even sure historically if that was before the state made those changes Mr Taylor right and it is confusing because they change our mandates constantly you know they change
008what what is expected and what used to be considered protected and what's not that's not terminology that they use any longer yeah I would wish I had known before we changed that day at our last meeting uh that it didn't matter what order we took the days because it might have been more convenient for parents particularly to take that day in the summer rather than off of one of the breaks where they might have had vacations planned no we were we discussed that at the last meeting I think I was I think I was clear that night and I'll repeat the reason that we did that was as your Chief instructional leader it is my obligation to try to find as many instructional days before our assessments take place as opposed to worrying about a
009day that's going to be not helping in that manner and that was my recommendation then and I I contined to stand by that decision well I'm just going to I'm not trying to be argumentative I just want to remind you that's what you heard from me that evening and and that is and that's we had that discussion Mr Taylor and that was the answer from our superintendent but I'm not from here on out if we have to tank any more over which I think we should be even we're good now unless we have any more snow days right we're good right from your lips to God ears but if something would happen I'm not voting to take any more from spring break I would go after the ones at the end of the school year
010you'll hear my continue Echo good response about my recommendation but yeah I wouldn't be doing my job for you if I didn't make that recommendation or for the students actually that's my intention can you remind me why we take a full week at Thanksgiving because preference uh the the I can tell her okay rumor so there has been instances where the county I Harrison County Maran County tried to have school on the Monday and Tuesday of Thanksgiving week when that occurred there were no bus drivers that came to work and they were calling our County was it our County did we did we try it I don't think we tried it Taylor County suffered the same situation they called us and other neighboring Cy saying can we borrow your bus drivers because they knew we
011didn't have school because we can't have school because they're not here and we didn't have bus drivers to send them because we already had planned the week off and our bus drivers were in the woods so I mean I'm okay to have school and I'm okay to vote it that way but I'm going to tell you the warning is going to be a big old mess if that happens because it has historically has happened Harrison County decades Harrison County has yet to hold school again in their calendar since that happened so that's just how that goes between the ones that between the ones that schedule their days and the ones that call in that's what happened I just couldn't remember if that was a hold over from protected or if that was a planning because
012we don't want to be caught onw we also haven't tried it in a very very long time but I foresee that we would have the same issues it's been decades I mean speaking of DEC like I can remember my dad talking about they would and maybe you remember this they would fluctuate one year you get theti week off then next year you only got two or three days off and they would go back and forth as kind of a tradeoff how did that work that was in the 70s oh you don't remember no we didn't tell you how this was a like 80s like a long time ago but um because I I mean that sounds like a good idea yeah he when we were just you know one night talking about things and that
013was something he said well one time we tried this you know and yeah kind of do the tradeoff you know you get one good one one but again it's hard to make decisions about next year when we're trying to make decisions about this year you know and you can't promise that that's what it will be the next time so it's and it wasn't too long ago Harrison County tried it it was what it's been since I've been here 2016 maybe 2017 recent 2016 I don't know but they tried it and it was a big fail okay uh Miss McCarthy was there um input from staff um our personnel with these options when they were comprised right so we have prior to co we would have a calendar Committee hearing or committee where we would ask
014the the um schools to each send representatives to speak on behalf of their one of the good things or I think is a good thing that came from Co is that now we do a teams meeting where we invite the entire County so anybody can attend you don't just have to rely on your building representative and so we have done that for the past few years um we announced it at the December faculty Senate that we were going to be doing that and released the date in January that we would be holding it and we did have that teams meeting where they could participate and voice concerns or opinions am I allowed to ask um what the participation was with that very low I think I I had 11 I printed the list because I
015wanted to remember what date I had it and who was there and I believe the number was 11 with six of them being people from us so sorry for all the questions I just want to make sure when I'm looking at this that I'm taking all parties um you know into account here was it at a time that they would be able to attend it was after school okay so our bus Personnel would they have been able to attend no probably not okay that's something we'll need to think about so I want to go back to the Thanksgiving week I mean I'm willing to try anything sure however I want to just bring this up I I worry so you know you have families that maybe have family out of town right so they some
016might want to go out of town sure and visit family right for the holiday want to be with family during Thanksgiving if we would start saying hey we're going to come to school on Monday Tuesday during a holiday week like that Thanksgiving routinely off I want to try to do something that we don't penalize our students and having two days towards you know I don't if if somebody goes to their family and travels with their family for Thanksgiving week and we're having school for there's Monday and Tuesday I don't want to penalize our students I just go what do you mean by penalize like count them absent you know how we used to have the educational leave it didn't count towards taking their exam so you have a kid that this is five days and
017they're right there at those five days and they have to take exams because we had school and they went Thanksgiving week with their family I just don't like that this is not I think you just you may have just answered your own question in that the board one more time the tightening of those things like the legislation took place with regard to educational leave was stripped from a possib an option for counties I know um um and the expectation of uh you know if you're not present you're absent it's I mean that's pretty I know that was a really profound statement to make but um to to seek it seems to me to seek a way to not count someone who's not at school anything other than absent would no you can count them absent
018I'm fine with counting them absent I don't want a child penalized in high school and have to take exams because they their family decided to spend time with their family yeah I just think I don't think that's penalizing you make a choice and if you the child didn't make the choice parents did well then they are the parent and they know the consequence of every action every decision that anyone makes there's either a good or bad consequence I mean we're here for the academics of these kids but I also feel that other things in life enrich the child's life too and what are we without our family I mean that's just how I feel or we just don't have we yeah yeah um at this point um well real quick the other thing I left
019at your seats is the survey results of what you asked me to do last meeting so the first um two questions I printed off the pie charts just because I like don't tell Jonathan that they look good in collar but that you can see a visual there of of the responses but on the pages that are attached the first two questions are also included along with the comments section I allowed for a place where they could just voice their opinion um or state a comment about um anything that they felt they wanted to discuss so that's the third column so those are the results of that survey that we put out that you had requested great thank you very much you're welcome how many responses did we get on that 64 or 66 not everybody
020answered the first question I believe it was right thank you very much um I'm not sure who here from the public but if you guys want to rock paper scissors for whoever wants to go first come on up to the microphone and don't be sh don't be shy who was here I was like I can pick hi my name is Kendra Alexander I teach preschool at West Taylor Elementary I was sent as the spokesperson for prek after receiving all of the board received the letter with uh some concerns about prek and just making sure that just some things that maybe you might not be aware of or just uh just I don't know uh about the start and potential end date for prek um I did not write the letter but I did look it
021over and agree with many of the points um I mean as she signed off on all of us she did not send it without anybody's approval she she made sure that we were all in agreement um it every te teacher obviously wants more time in the classroom before kids get there um prek is its own animal um we have seen it start different times and we do think just from past experiences whatnot that it is more beneficial if kindergarten would get in the door wait and then prek come in the door rather than it's all coming in the door at the same time so the request was um following Labor day however I guess that also depends on when the official start date would be for the calendar as well and not necessarily I think
022that given our two calendar offers that we had seen that would have made the most sense not always would it be Labor Day it you know would fluctuate depending on the calendar but um we're dealing with these new parents new kids and prek teachers Taylor County are also their own special Educators so we're also dealing with the IEP side of things and special accommodations um we try to get those visits in with parents and we need to allow at least a half an hour with each family to make sure that we've gone over busing and getting their kid in the door and you know all those things that new parents to the system new to the system parents would like to know yes we have some returned parents those meetings might not take as long
023but it just uh I don't know sorry I'm not I'm not really good at speaking to adults as well as I am a kids so I apologize but um uh and then to end the year the same way we have those end of year wrapup things that may take more time per state requirements than maybe the upper grades that uh we would just ask that you consider when When developing a calendar so so did you see the three calendars I saw two I did not the so out of the first two which one because I have a letter here from the preschool teachers which one would fit your needs honestly I think that both of the calendars I think oh yeah so both of them I think fit because it doesn't necessarily list it did
024it list the beginning day for kindergarten and prek on here no okay so it's not even technically signed yet so I guess in a just just to clarify um when I came on there are two worlds for me one is my yester life and is the current Life as a superintendent and a former director here um let's do the more recent uh when I when I came on board a year and a half ago um uh we the board did meet and talk about uh the addition of your request as a prek and I my former life is I that was the me person of the county I deal with with the preschool as well and built into the calendar traditionally or at least in this year you were gracious enough as the board to
025Grant the couple days before to stagger the introduction of the pre-quake classes to half and half and then eventually phase in ETC and uh additional time was afforded them to uh deal with the parent meetings Etc historically in my yester life it was that is actually included literal home visits that were all scheduled which took even more time uh more recently that was shifted to in building so parents came to you to the to the Pres and I don't want to speak to you specifically but to the board and everybody as I recall um and the policy uh I'm well familiar with that because actually I was I don't know if I'm proud of or I certainly am I helped helped write 2525 whether it's popular or not back in the day uh which is
026the uh Universal prek policy for the state but in in addition to that those mon those minutes for that are required for that grade level that programmatic level uh are are lesser than the typical student K through 12 however uh the intent of that and the language is that it's a the minimum requirement uh not the maximum requirement um and so just as a reminder uh again I keep saying this and I that's who I am I'm the in Chief instructional leader my expectation would be what a wonderful opportunity to have teachers on board as 200 day employees Even in our prek because the students can only benefit and benefit as we build upon the scaffolding needs of prek to third grade when we're also futuristically looking at in two years that policy or House
027Bill 3035 kicks in which has been prompting our additional AIDS in all those different grade levels prek through third um so before where I should while I'm rambling I just want to remind everybody that it's never been placed as a day but it's always once the calendar has been identified then that staggering has just been laid on top of it so that they know when they can start meeting with Andor having their in their phase in of those children just as a reminder you as the board let that endorsed that last year as well yeah I took the opportunity to talk to some prek teachers at Anna Jarvis this afternoon when I was up there for chess I I understand one of them was my daughter but uh I she was very limited in her
028input because she was uh considering her position as my daughter uh but uh those prek teachers think they need at least three days not two days for their home visits or for their visits and that they need a like amount of time at the end of the year because policy says that they're supposed to have those visits at the end of the year as well as the beginning so uh you know I'd like to have that denoted in the calendar at some point so that both they and the parents are aware of that a point for the beginning of the year so if anybody's been to an elementary school on the first day the kindergarten prek starts it is utter chaos um I mean it's as it's as Controlled Chaos as any Elementary School can
029possibly do but there are lots of children that have never left their parents for they're you know leaving their parents for the time and we as Preschool teachers especially having had some of those children really think that we could help that and they all these kids learning the routines and how to get to their classes and how to get to the lunchroom it would just if kindergarten could phase into that and then preschool phases into that rather than us all doing at the same time now I can't speak for how lunch and whatnot operates at every school I don't know to exactly um but I do know where PR and kindergarten at West Taylor weat at the same time so trying to get all of the kindergarten used to that routine at the same time
030that pre pre is also being introduced to that at the exact same time is an overwhelming task getting them in the door trying to make them feel comfortable figureing out where their teachers are and not only would we have some extra time to do some other things that we need in the room with the parents it would be we would be able to help kindergarten as well and help with those relationships and those transitional things so what they're asking from us is what we're asking from them and I don't think that that's an unfair statement we're asking structure from them they're asking structure from us and by allowing that staggered process that's not a unfair ask I don't think so at all Mr Del that that's what my point was you've done that for the
031last two years I know CU I when I started here that's what we did the first that first we've been doing that and the other question I have and if you touched on it just clarify this for me yeah did you see the letter that we received from Preschool teachers from another school in the county did you did you read the same one is the same one so explain to me because in this letter and you may you may have touched on it a minute ago at the end of the year again go over that for me the comp yeah so when you're asking in school before Memorial Day does that need to be the whole County or can it just be again doing something different for preschool I'm sorry not you're not okay so
032so it's reading here let me see if I turn my phone I believe the request Mrs not you're referencing was that they were asking about the prek program ending early because and I'm I must believe that that's based on the minimum number of minutes that they believe they will so many 40 48,000 minutes right and so that's what I want to clarify just for preschool that they're ask so if that's the minimum then that that would not a lot for inclement days any extenuating circumstances that would be presented during that time would be would would force them not to be in compliance with that that's one of the other reasons I was mentioning what a what a benefit of having 200 day employees available right for our 3K to have more than the minimum my
033goal would be what a wonderful opportunity for more than just the minimum and that I don't know that that's asking I don't don't question that we should have more than just the minimum thank you but uh they do need to have time for those minutes afterwards or or for those meetings with the parents after at the end of the year as well as at the beginning of the year m yeah their their schedule weekly schedule would afford that opportunity actually it happens it's available to them throughout the year as well not just at the end of the year they their their schedule is such that they have a certain portion of their fourth their fifth day of the week uh for meetings Etc and then some additional time uh that's been that's historically I I
034helped create that back in my yester life I'm I just wanted to clarify because I'm okay with the preschool we doing adjustments for preschool I'm okay with end of year beginning of the year adjustments I just wanted to make sure that the preschool teachers weren't requesting our entire calendar to end before Memorial Day because that I'm not in support of yeah not sure fly I'm okay for the adjustments for the preschool yeah well thank you I do appreciate thank you for your did we have another member of the public interested in speaking specifically um if the rest of you would indulge us uh just for five more minutes um and then we will conclude this and move to the next meeting okay so this is my 25th year at Grafton High and I have been
035on that calendar committee for so long that I can't remember not being on it so I'm going to speak from many years of experience here in fact she's right we used to come out here and meet and um people would come to us in the school building and give us their input and it was strange to watch because there were a lot of people who would come into the profession and be like oh we don't need a spring break we'll just drive straight for summer you know and by the end of that year they were like never again because they become what we consider to be kind of I don't want to say unteachable what's the word Restless without breaks now this year is an exception because we have had excessive number of breaks okay
036but under normal circumstances the kids rely and the teachers on resetting on those breaks so you do have parents now who have more resources available to them to take their kids to do what I would consider educational opportunities um you have travel teams who use that time you know we have a lot of that going on um I will also say we've had parents come to us and this is why whenever there's a calendar put out to vote on the staff almost always in my experience has voted for the spring break because they know if we don't have a spring break again not like this year because they've had plenty of days off but that they will become resilient to learning and the the classroom will not um function as well as as they would
037like especially after they've come back after a break especially when we start getting warm days like today okay so today is a good example of kids who want to be outside and of course our Administration allowed for that today for kids to be outside but during spring break they want to be outside and go do things and have a weekl long break we have parents who are on staff and and additionally our parents in the community who have expressed their concern that over time the court system has seen fit for their kids to go with one parent on Christmas break and one parent on spring break and that they are mandated to do that and by taking away those days you are actually making them not be in compliance with those orders now we might
038say again that's that's not that's you know not what's best for a lot of kids I'm just saying these are things that have to be considered we have often discussed as a faculty why we have to take a week off for Thanksgiving and then turn around and take off a l Christmas break and we are told pretty much um I don't know what the word would be for it but we're being held to it by people who are like we're going to do this or else but there are people who feel that way about the spring break too so just things to keep in mind um and it's somebody who has what we call been in the trenches with the kids for a long time um they do typically do better with rested breaks um
039regularly throughout the school year more so than in the spr I know that's hard for people in the summer because they want Memorial Day off through Labor day but yes regular breaks is actually a better option as far as many of us are concerned and I feel like going back to where you I mean there's so many ways you can do this calendar and there's so many times you're just not GNA make everyone happy right you you won't and you can experiment with calendars every year different ways and we've done that but want go back to the point where you said you know we don't we don't have a lot of traditional families and that's just the way it is and you got to understand that the benefit to the child of course is education
040but if you don't have but one or two weeks a year with one parent how's that benefiting that child and are we you need to be able to give the time to have to for parents to be parents and for kids to be kids exactly and I think I think what's hard is and again not through anybody's fault I mean obviously there are reasons why this calendar changed but there are people who have already made arrangements for their child to be with a separate parent this spring and that is now I mean they're just going to have to find different what's the word different options different arrangements for that and I think those are things to be considered I'm not saying you know maybe at some point the court system says hey we can't rely
041on those calendar I don't know I'm just telling you that is definitely something to be considered with parents with their custody um and the fact that again you've got people who are like you know we should have a fall break and a spring break that's that should exist but for high school we need 70 days before the first semester and 70 days before the second semester so I don't know that it's ever just as simple as you've been on it a long time how did you guys handle first semester because you have to have so many days in the first semester versus so many days in the second semester so that's why the number sem January then yeah yeah so again you're you're looking at numbers of days even before the midterm before the Midway
042through the school year but again I point out that people who are we've had Educators vote on the calendar and we've had public vote on the calendar every time Educators voted on it they voted un not unanimously overwhelmingly in favor of the spring break just because they're more teachable and you know what I'm talking about so not this year that won't count this year because we've hadent of days but just wanted to let you guys know all those things do you have any questions for me I couldn't agree with you more okay just want to sh that I just think it's a little disheartening that we don't have more um engagement in input um I just encourage everyone I mean you should be empowered to have your voice and when these meetings happen or these
043hearings these are your opportunities to share because it is it's it's difficult because you know we have to take into consideration all of um state requirements as as well as um Financial you know we have an option here that we have to consider um the financial aspect of it so it's it's a multiple layer and we have to be you know taking all points into consideration so I know that none of us take these decisions very lightly when that comes to that but yeah but I want to add to what Mrs Galler said first because this board asked last meeting before we look at any calendar for next year one we wanted to hear from staff and two we wanted to hear from parents we did a parent survey and we got 64 responses back
044from parents is all we received that's all that's all we receive I mean I don't think that's the biggest number that we could have seen and you know for us to make a decision on your child's school year it's important and 132 of them called me the night of my vote last week you had 132 parent calls I did did I talked to Mrs Garvin on Monday between Monday and Tuesday I had 132 parents call me did you encourage them to take this survey we would have got more responses than 64 maybe I should 132 didn't take a survey okay well the board everybody here wanted to hear from parents before we made a calendar decision um there wasn't one of us that didn't ask for that so was able to answer that survey as
045well because we were just we were just we were just curious St it was open to all all the it was posted on a few platforms right so we missed it you know what I mean so it was I mean I'm just saying we we' missed it you're sure but somehow like you know I mean I don't know I missed it you know I mean I didn't see it because I thought it was interesting that the pie chart said you know because we always thought traditionally we graduate on Tuesday after Memorial Day and then I thought it was interesting when Jenny shared that there wasn't a preference and I always thought that there was you well there probably wasn't a preference but the people that took the survey were probably elementary school kids so they
046prob high school kids I took that as probably did not spr break versus Christmas break spring break versus Christmas okay um last year I attended a calendar meeting and just two cents from last year going into this year I did research Easter will never be this late again in the calendar for another 30 years so last year that was our concerned we're like oh man spring break is ending so far into the school year then we jump back into may we get busy with our high school activities all the senior Awards and those types of things that was a concern last year so I was one that said maybe we don't need a full week of spring break so I feel the wrath on that so but it it initially also I thought well if
047we normally take five or six school days in order to do that break then I would have thought we could have had a like a five-day weekend in March and a 4 Day weekend in Easter and it just didn't shake out that way so it appears that we had a short spring break but again it won't happen again for another 30 years and I think that was our only concern when I had talked with some colleagues of mine it was that it fell so late in April how do we get turned around and finish out the school year strong that was only a concern um in Taylor County and West Virginia perhaps All County calendars don't float spring break with Easter holiday so it could be that you do nine weeks of school you take
048a break and you do nine weeks of school that's not an option but that could be a consideration we of course observe and traditionally float with Easter but it doesn't have to float with Easter so that would be a consideration for another year perhaps right um and other than that the only other question I had was on PL days I was asking Jenny there if we have five of those built in as instructional days do they all have to be taken in full days do they you know I mean so I just thought an interesting thing taught in Florida for two years instead of us taking PL days throughout the year we had every Wednesday we had an 1H hour early release it wouldn't allow for a time in which like um Helen has arranged
049you know like great sessions for us to take advantage of on those and to schedule but the frequency of meeting more often I could see how that would balance so if you have X amount of hours so if you have five days and eight hours right you had 40 hours so we basically took those for 36 weeks throughout the school year and it was kind of a neat thing because then every Wednesday it was Elementary Middle and High um sports teams or family events or whatever and like for us that was Ward Wednesday we actually had an extra hour with our kids that night and we always did something special because it was Ward Wednesday so I just thought it was an an option so I was just kind of curious like you said there's
050always things you could I think Mrs uh the information Jen has shared with us Al again the tightening of the requirements from the state that they handed us I think it refers to that requirement is being full days yeah it does say curious it does say full days scheduled I didn't want to take up your time but I know that last year my two cents on the Easter and the spring break it was late April and that was our concern it's not going to happen again for 30 years so go spring Qui thank you thank you um Miss McCarthy can you remind me what the deadline to get this to the state is May May 2nd um I would consider that we do another one of these sessions I don't think we're at a place
051to try to make a decision this evening does anyone object agree no I agree okay um make the motion that we add a meeting at the end of the next meeting when we go over the calendar motion mve Mr daddy moves what was the motion uh we need to add an additional meeting for the calendar specifically 11 uh I would I don't you remember I don't know if you I'll caution you about because you're eventually in a few minutes you're about to be considering a recommendation I made in your minutes that would that could potentially impact that particular day I will be absent on March 11th okay you to there's two of us that are here on March 11th okay so I would uh amend the motion that at the end of our next meeting
052the the meeting immediately following this meeting next meeting that we look at an overall calendar and add that I moveed Mr dowy second does anybody object to the amendment all those in favor of adding a meeting I passes uh I am for the sake of time going to skip the 9,000 Series which is the future meetings and make accept a motion for for adjournment Mo second M SC moves Mr not second all those in favor I I motion passes okay yes I will yes ma'am thank you all right good evening and thank you for your patience it is 616 and I call the meeting to order all the members of the Taylor County Board of Education are here it is the practice of our Board of Education to begin our meeting with prayer and the
053Pledge of Allegiance we invite you to Bow your heads for prayer and stand to join us in the pledge if you so choose please bow your heads Lord we respectfully ask for your guidance and wisdom as we proceed with the business before us keep us mindful of our purpose of providing a quality education for the students attending Taylor County Schools amen Al to flag the United States of America all right U thank you for your graciousness uh Dr stellings are there any adjustments or amendments to the agenda there are Miss Garvin if you will please find items 5443 and 5445 we need to strike the word South so that it merely reads Preston not South Preston that's 5443 and 5445 please strike the word south from both of those entries next amendment I beg your
054pardon leave yes yes sir four3 and four five in addition there's an amendment please uh in the 1,000 series the first item please amend that wording from metal to weapons first line of the 1,000 series we're having a presentation regarding weapons not metal and lastly I would recommend a request that the board consider Shifting the presentation of the student recognition as our first activity since all these people have assembled and we will I've spoken with the presenter of the first item and there are willing to to to yield that if you are so inclined to do that all right does everybody have those notes all right the superintendent respectfully requests approval of the agenda as amended mov second Mr daddy moves Mrs not seconds all those in favor I okay thank you thank you that
055brings us to the 1,000 series and we are going to at this time I think we're at this I'm sorry I me to step at this time we're going to go ahead and move forward to the presentation of some of our amazing students there you go I've asked Mrs Roberts to assist me with this process and we will do that now so we're going to recognize several students tonight first um are the Taylor County Middle School winers of the spelling bees now um just to give you a little bit of information about it we had 19 students participate in the spelling be grades um five through eight um these students that did win they already received their trophy but we definitely want to recognize them tonight and get a photo off with them um so
056when we call your name if you're present if you would please come forward so our um alternate winner is Bella aus [Applause] if you'll stand there please we'll take a picture of you afterwards the third place winner is Maddie [Applause] Bowers the second place winner is rean [Applause] Taylor and the first place winner is Olivia Pitman [Applause] Mr SL Harding offer would you like to say anything on behalf of the administration I would just like to say that we are very proud of you we know how much hard work and dedication it takes to get to where you are and I would also like to say that these students are not only our spelling be winners but they are also excellent role models in our school um wonderful in grades and and they exhibit leadership
057at all times and we are definitely proud to have you as a part of our student um program and um we're very proud of you we appreciate everything you [Applause] do well all I'm going to say is what you have won this recognition for is something you're going to for the rest of your life um it's very I guess rewarding for the board to also know how hard that you're working and in your studies and for your teachers and for your parents I'm sure that how many times have has have your parents sat down with you and went over spelling words and other homework as well you don't fight with them to do your homework to you I saw that but um we're just very proud of you and the hard work that you're putting
058in right now and you're demonstrating is going to last a lifetime because if you learn to work hard now it becomes an ethic and it becomes a work ethic and you're going to continue to work hard on whatever you set a goal for yourself for the rest of your life so congratulations and keep up the good work [Applause] Mrs not an excellent job speaking for all of us so feel free to turn around and smile big spell something exciting get your picture [Music] [Applause] taken so we also have um several other students being recognized tonight for the math Field Day winners um and so this mathi day um just to give you a little bit of History all of our students grades three through eight um their teachers recommend those students that are to participate
059in the county math field day um we've had several students and as we go through the grade levels I'll share with you how many students actually went to the math field day and it's not an easy task they're participating in variety of t that they take on a Saturday so it's a huge feat number one to be Rec um recommended to be a part of the maill day but also to be a winner as well um so we are going to recognize the grade level winners for math Phil day um first starting with fourth grade we had 15 students across the county that were invited to participate in uh mathville day our alternative um alternate was Connor Thomas [Applause] congratulations third place Shaden Workman second place Eliza Aus and first place Sarah good [Applause] I'm
060gonna snap a quick picture of you I'm [Applause] sorry at all right you may go ahead and have a seat thank you I'm glad you gave me the spelling recognition because math just was not my thing so that brings us to fifth grade once again we had 18 um students at Taylor County Middle School that participated in the fifth grade competition um our alternate was Bryson Pearson third place Carrick Williams [Applause] second place Lena bidd and first place camam [Applause] Nester and I failed to mention with the fourth grade um group that places one through three will advance to the regional competition in um M County [Applause] have a seat thank you sixth um grade we had 16 students at Taylor County Middle School that participated and our alternate was Conor Markley third Place Naomi
061[Applause] Lewis second place meline [Applause] polling and first place Eliza guts [Applause] may have a seat thank you seventh grade we had 15 students participated and our alternate was Riley Knight third place Alexis mcari mcari second place Josie [Music] mongold and first place U Maddie Bowers [Applause] and finally our eighth grade we had 11 students participate which I think um is is wonderful because sometimes as we get um through the grades there's Le there's other things going on especially on Saturday so that's amazing that 11 um eighth graders came out for the competition um our alternate was Olivia [Applause] Pitman third place rean [Applause] Taylor Second Place brenley Murphy and first place Isabella aus [Applause] well ask all of our winners to stand one more time so the board can say a few words so
062if you are a winner please stand up at your seat i' like to congratulate all of you on your math prowess uh math is something that you're going to use your whole life long and uh you you guys should all be congratulated for that uh I notice some of you can spell as well as do math so that doing something right that that's a good thing yeah uh you're you're you're doing something right congratulations to all of you math winners and congratulations to the parents too who have raised a fine bunch of kids uh we're we're proud to have you in Taylor County Schools thank you [Applause] and we have one final um group of students being recognized so as you're probably aware every year we do a national cemetery essay contest um there is
063Middle School student essay Chosen and a high school essay chosen this um student the students um that writes the winning essays they go on to number one have their essay published in the official Memorial Day um program and then they also go on to read their their essays um the high school winner reads the essay during the Memorial Day ceremony on um Monday after the parade and the Middle School winner um reads their essay during the um ceremony on Sunday so we're excited to announce we have chosen and provided these essays to the um committee and just to kind of give you a little bit of History here too so it's a there is a um guidelines that the students have to go by in order to write their essay and there's a lot of
064pieces that have to go into it um within their essay you know besides keeping it within certain number of words they have to include information about the history of the West Virginia's National cemeteries the significance of Memorial Day and then that year's theme um for this particular year the theme is celebrate honor and remember so that's a lot that the students have to write very precise um in in getting all that into one essay so we are excited to announce our high school winner we had 42 essays that were submitted for this and our high school winner is Jacob [Applause] pow and our Middle School winner um we had seven essays submitted for this is rean Taylor [Applause] now in addition to tonight's certificate these students also receive an a cash reward um from the
065Memorial Day committee get your picture [Applause] so on behalf of the board we just want to congratulate you and also just how proud We Are of you I mean you've been up here three times um just this evening and I know that you also are very skilled athlete and you're also very um very smart young lady and as your principal said you're a role model in your school so we are super super proud of you and I know your grandpa is too um but just for you you to take your talent and use that to help honor our veterans and their families that that Soldier made that ultimate sacrifice and for you to honor them in that way is is just very commendable we're very very proud of you um happy to hear you're going
066to be able to read that essay at the ceremony and um and also to to Jacob I know he's not here but same same thing to him just very proud of you for representing um Taylor County in this way so thank you so students and families you're welcome to stay or you're welcome to to go home thank you for this wonderful turnout tonight everyone thank you thank you congratulations she plays chess too awesome that's funny hey Maddie it'll be my privilege to introduce those two essay winners at the ceremonies I'm going to serve as their MC again this year so all right that was wonderful um that is going to bring us back to the beginning of the 1000 series and a review of the data recommendations pertaining to the weapons detection security procedures uh
067Miss Shaker of graft and High School Miss Tracy Fluharty Godfrey from Taylor County Middle School and Miss Jenny McCarthy ladies Enlighten us do we need to I would like to entertain a motion that that the board go into executive session uh to discuss safety and weapon detection move second Mrs Gallow moves Mrs not seconds all those in favor I all right at this point uh we are in executive session at 6:36 the board is going to remove itself to Dr Stallings office um y'all hang tight thank you e e e remainder of the meeting she's needs to go all right we have reconvened into an open session um we appreciate the recommendations made at this point no action um no votable action will be taken on the review of those data and recommendations that mes
068us continuing in the 1000 series to uh Clint Shaw and Justin f with the Taylor County Little League gentlemen thank you for your patience good evening pass those to you what that is in the the last time we met there was questions about like what our contributions are some of the things that's been done at the schools and so you can kind of look that over while we go through this I'll go and introduce myself that way everybody knows who I am um clinch Taylor County Little League Mr Fowler cannot be here tonight okay so it'll it'll just be me um this will be my third appearance for this particular matter all right hopefully it's not a fourth in the future I hope not so um I like to set expectations I will tell you
069I came here tonight to get the full $9,500 we discussed previously and I'll get into that as I go through this what my justification is for asking for the full 9500 um the last time that we were here there I felt were a lot of questions and they didn't all have answers so I went back and reviewed the previous board meeting and collected all of that and what I'd like to do is just a round table if you will to address everybody's individual concerns that sound like a plan good okay so I'll start with you miss Decker okay so you had mentioned okay um it says has the Board of Education had to fund the field at AJ and I've been with little league for seven years to my knowledge we've not come to you
070for anything um you do take care of the electric and the water we're extremely appreciative of that but any additional funding for anything such as maintenance uh field repairs any of those different things we take care of all that you had also asked who will provide maintenance to the plon concession stand once it's renovated so the volunteers and basically anyone using it kind of like you know the high school uh same as AJ anyone using that would be responsible for clean up and and taking care of that um let's see the building itself will be low maintenance um it's going to be a basic building there's not going to be a lot of complicated equipment in there and such it's just going to be you know moing and wiping things down and just keeping it
071you know uh let's see it says I'll go on to add that the only reason this building needs anything is because it really it just wasn't watertight okay it's been leaking for a long time that's really what has deemed it unusable otherwise we'd have went in and cleaned up all the the dust and WIP things down put it to use but with the with the leaking created a mold issue around like the window so we have to take it apart and fix it uh Mr Stallings you had most comments I'm sorry said from the last meeting you had the most comments I talk a lot yeah it's all right um I'll start with the first one you you had mentioned that the school did not have access to the building and that's kind of true
072so last year your janitor reached out to me during a school function um or ahead of rather ask if they could access the building because Taylor County little Le pays for a portter potty at the field and they wanted to know if they could use it and we said absolutely so we keep that key in the concession stand because we have to keep a lock on the building and so they did have access to the building at least as of last year it's got a key code you just punch in the code and you get in um school's not used a building building's been unusable nobody using the building it's not sanitary for concessions so so that is true they're not using it now um in my discussions with Mrs Dolan she intends on using
073it she kind of like the idea of reducing the traffic through the school kitchen for certain functions out there instead just use the con concession stand uh schools not expressed interest in using the building but again like I said my discussion with her she did seem excited about it uh she didn't want it coming out of the school funding that they had for particularly for the school iur her I agree with that it's not where we want to take the money from um let's see the PTO had also reached out and expressed interest in using this for themselves okay they were kind of excited to have something outside the school that could be you know usable for their functions as well now you raised a concern with the fire marshall the health inspector um the
074design is in who built it uh the building was built around 2012 and it was built by a licensed contractor and according to that contractor it was paid for by the Board of Education I can't confirm that it's just what I was told as far as like the overall construction of the building building's very solid really what the issue is is the mold from the water leak around the window and that's what we're addressing you look like you got a question I have a couple I bet go ahead are we talking about the concession stand facility that's standing on the on the west end of the school yes I recently visited that location intentionally based on your concern and you are not dealing with just a little bit of water damage to your windows that's
075true so what could you repeat what you just told us about the building's condition sure the buildings unusable because it's got It's had a leak around that window know what more recently you said we don't I don't want to argue with you but I my visit I took a photograph of that and I'd be happy to share that with you I I have grave concerns about the condition of the building being but do you understand the construction of the building I certainly do okay and you can explain then that the walls are ICF walls I can okay Mr Char the the concerns that you've addressed though uh a construction person has confirmed that those could be contractor has confirmed that building is repairable so okay at at at at the cost that you're suggesting yes
076correct I am amazed and I be amazed I'll actually get into that here in just a minute okay all right that's why I'm asking for the full 9500 and I've got other comments with that and and and so you're requesting at this point the full 95 to repair rather than replace that's correct okay okay continue please all right uh back to the fire marshall health inspector again work will be overseen and assisted with a licensed contractor so we'll have all that taken care of um Ben briyan he's a little league volunteer and that's where your quote came from so everything should be up to code uh will there be cooking you raised that concern yes um there will not be open Flames or grills or anything like that we're talking about microwaves hot dog warmer
077that sort of thing crockpots basic cooking um has the Little League approached anyone else for funding no no we have not um the reason is because the building belongs to the board of education so we came to you first knowing that that's your structure so that's why we've not went anywhere else wanted to start here and get a commitment from you and if we don't get the full 9500 which I hope we do and then we'll go into donations fundraising and looking at other entities for that addition okay to clarify if y if I may without interrupting you Mr Shaw I think you uh if you check the record I I indicated that the my my experience with their board is they typically request uh and information from people requesting some funding support the first
078question is what have you done before you came to unfortunately unfortunately though I well clear I'm just clearing the records of what I said unfortunately though we we sent him off and we didn't give him a commitment from us so we we literally asked him to go to an entity without giving him a commitment from us that's not fair we own the property yes sir based on your practice you've established that's your tradition we we shouldn't be not on a property that we own we should not be going out to a public entity and telling them hey can you give us some money we have no idea what the Board of Ed is going to offer us that's not fair well so Mr dowy just so not to debate heavily but I just wanted to
079remind you that until this gentleman told us it is your property that's never been brought to my attention I was always told we don't know where that came from and he's not sure done better research on our end then okay not shared with me until this evening go ahead Mr sha Mr Shaw we'd like to continue sure sure i' I'd love to so sorry for interrupting that's okay um if you recall like I said this is my third time here right so I did try to get legitimate bids on this through the RFQ process from last year when I was here but I was told the RFQ was never generated is that true I don't believe whether the RFQ was generated is something that any of the four of us would know okay okay well
080and that's why I don't have multiple bids that's why I'm sticking to the one bit all right so just like I said I tried to use a a separate process um that didn't seem to work so we're taking a different approach so that's why I'm saying that 9500 that's going to be the number let's see Mr Stallings do you have anything else um not yet not yet all right Miss Galla so um you asked did we approach the County Commission and we kind of touched on this so no we have not went anywhere else because that's your bill so we came to you first I can tell you and you saw commissioner jerk in here tonight he he was going to join us here and support us but he had to leave and the commission's
081position is simple it's that you know don't come to us until the board of education has made a commitment to you so that's that's why we haven't went anywhere this we've come to you first again it's your structure and we're looking for a commitment from you and I'm looking again I'm going to keep repeating it I want that full um as any this question came up again there was a few of these that repeated but has any funding been provided to the Little League at AJ now you guys take care of the water you take of the electric like I said we're very appreci of that but when it comes to like operating costs we take care of everything else we take care of all the field maintenance including the grass um your grass cutters
082don't don't take care of that we do so we have the cost of a mower and we got cost of fuel the stadium lighting we replace all the bulbs we hire a contractor to go replace those that doesn't come out of your budget um any repairs to the concession stand that's all on us um you can go through that list I gave you and you can see where other entities have also uh put money towards you know improvements on on on your property so and I think we do a pretty good job of that and uh and and like I said the short answer is no um you're not you're not paying for anything that I'm aware of so just for my clarification so is the concession stand at AJ on our property yes okay
083and then you just said that you handle the repairs of that building which is on our property yes right as needed okay routinely I think you meant oh yeah every year I mean we have to fix something you know annually there's there's always something to be done you know this year alone I can think of there's some lighting that's going to have to be replaced we'll hire a contractor to do that um there's door a couple doors that need replaced again we're probably have to have our contractor to do that those costs come out of us not not the Board of Education routinely routinely thank you for saying that sure annually if if I may if you look over this I mean he's what he's given what Mr Shaw has given us is in excess
084of $100,000 of things that he's done on our property to in to improve our property he's asking for 10% of that to fix a building that we own guys if we're not doing that that's disheartening that's very disheartening you can tell me anything you want at this point I'm going to tell you that's disheartening if you don't want to give him that I'm disheartened that he doesn't I'm just asking clarifying questions speak I want you to whatever you're going to say Mr you need to say it please Dr Stallings will not say anything at this time thank you thank you okay do does Anna Jarvis use the concession stand at AJ currently they don't but you know the support that we get from Mrs Sinclair is amazing I mean for anything and if they ever
085come to us the answer absolutely will be yes we open that door and they can use that for anything they've got going on Miss Garin you're you're next yeah um there are or until a week ago there were two fields at Anna Jarvis yeah and I get that that is different than this one field I know because I have physically seen school children on it during the day the other field I have never seen our school like gym class doesn't happen on that field it is separate um I understand the field that Flemington is different it is part of their playground the field at West Taylor is different it is part of their playground I'm just I'm trying to make sure that I understand where it's ours where it's yours and where it's everybody's because
086they feel like different things to me okay is that feel accurate anything inside that fence we just take responsibility for plus the concession stand if you need a dividing line use the sidewalk is not so much that I need a dividing line but I'm just trying to make sure I understand well I can tell you from a little league perspective there's no barrier there if the children at AJ want to go out there and play on the field there's no problem with that school property if the school wants to use a concession stand we'll accommodate it they don't ask and and since we take care of it I think there's there's an unspoken agreement there that you know they kind of stay away from it just because we take very good care of it they
087keep it game ready you know what I'm saying but there there's no dividing line there there's no reason AJ if you're if you're wanting to know if can the kids at AJ use that sure they can okay I'm not sure that that feels clear but okay that's cool that is good to know I am delighted to hear you say that out loud and make that clarifying Point um yeah I can't tell you what to do with your property you know it's I mean we're an organization that supports the Youth of Taylor County but we don't own the field so if there is a need for the Youth to use that field of course we're going to support that okay so back to this 9500 I'm hung up on this number because again this is your
088building it's on your property and it looks terrible and it needs fixed and there's a use for it we're going to use it the PTO is going to use it speaking to the principal they're going to use it so it won't just sit empty what the little Le is prepared to do is if you will put up the 9500 we will guarantee the cost will not exceed that we will guarantee that by if you will lock in the 9500 then absolutely we will go get additional donations or whatever fundraising or go to other entities to get additional money if it's needed so that's why I'm asking for the full 9500 on that quote the guarantee with that was will also be a finished product when you look at AJ AJ's in great shape concession stand's
089in great shape fields in great shape we're not just going to start this and walk away from it it'll be finished it'll be usable it'll be open to the community and you know whatever the school PTO needs do you have anything for me okay uh Mr Taylor I think you had raised is the 9500 Car Bits as far as I know it doesn't it's underneath the approval level where an RFQ doesn't come into play is that correct corre okay and that's also why we're kind of locking that in at 95 um does the Little League use the field at the high school no dimensionally it doesn't work for us Field's too big we can't use it um what's on the inside of the building I think Mr Fowler answered that right now I mean I
090think there's a sink in there like a hot water tank a refrigerator some of the stuff is usable honestly you we might use the refrigerator something because we can clean it the couple other things will probably throw away hot water tank works so we'll probably keep that but we won't know um really until we get in there and really take a look at it but we're prepared to throw everything away on the inside stuff that would come out of us Mr Dr St do have a question for you at this sure go ahead when was the last time you were in that building uh about a month ago thank you yeah yeah it's no better off it's no it was no better off a month ago than it was a year ago it it definitely
091needs uh needs needs some love um I think you Mr Taylor also asked Little League maintenance the concession saying yes flat out we just take care of like said been literally for seven years on where we had to come the board of education for anything we just we just take care of it and you been asked about the additional bids you know I'm going to be honest with you it's really tough to go out to contractors and ask them to put a bid together and then also be honest with them about they're not getting to work because reason we can lock at500 is simple most of that work is going to be done with volunteers and since Ben briyan is a volunteer with with little leag and a licensed contractor on to use to to
092much credit to Joe Bano he was willing to try to find time but from the last meeting till now he couldn't but again I'm asking a contractor to go bid on something and put together a bid that they're not getting that work it's it's a waste of their time so I know I I'm just going to stick with the bid we got it's under the approval amount and again little Le is guaranteeing that we're locking that number in you're not going above um see Mr dowy or actually Mr Taylor do you have any questions okay Mr dowy um you said dimensionally does the field at Flemington meet the needs of sof softball yes it does and that is also the intention is to have a fully usable field that field of course is of interest
093because it has lights right so if you get a concession stand there you've got lights it can be used for regulation softball games so as you know you have a lot of softball players in this County I hope you all have noticed the excellent work that your softball coaches have done because there is a lot of girls involved in softball so again that gives them an extra field to play when they're all crowded trying to fight for space down at the high school so helps them out a lot um as a little league invest in time in West Taylor recently the page speaks for itself yes we've got a scoreboard there we've had a coup contractors come out move dirt we've got drainage in the field now so it's not a mud hole um there
094are some other things that we're looking at but we are trying to make that field playable so yes we are we are investing in that field and we've got a lot more work to do with it too and let's see you asked uh recently we spent more 9500 I think you answer that ear yes we have I was way off last last week up apologize I didn't know you had done all this yeah thank you so miss KN isn't here but I do want to address her concerns okay so she asked did we approach the PTO for money that is an absolute no I will tell you that personally if I go to the PTO at Flemington Elementary with my hand out it's going to have a check in it and if they're listening they
095can call me tomorrow and I will make good on that promise I will not go the PTO those people work their butts off to come up with a little bit of money for the students I'm not going to ask them for money to fix a board of education property it's just to me that's just very wrong so no we haven't went to the PTO um how often will the concession SC being be used well for little Le we you use it all through the spring season which consists of two months which is April and May um softball you know there's a lot of league softball going on I would anticipate that they would be able to keep it you know usable through the summer into the fall so um additionally to that the school can
096use it so can't the PTO and the community and anyone else interested uh Miss notot commented on the condition of the building it's an eyesore yeah she's right it's an eyesore it needs fixed and that 9500 will get the outside and the inside fixed plus anything else additional little they will take care of he'll be renovating again the quotes from Brian Excavating and it'll be done with volunteers from the little Le and any other interested parties I would welcome you all to join if you want show up with a hammer and a crowbar on demo day we'll we'll take the help there was a comment made Wes Taylor does not have a concession say I'm really glad she brought that up Miss Garvin and I have had this conversation she knows what my ambitions are
097West Taylor definitely needs a concession Stam it needs outdoor bathrooms little leag and the West Taylor leag I think it is youth both plan on using the field there and you've also got the softball again because that field meets regulation and you you're running High School cross country and you're running Middle School cross country out there right now the only bathroom is to open the school not to me the safest thing to do but yes um I will be coming back to you at some point with plans to put in conf stand and bathrooms I'll have all that drawn up and we can discuss it later but I'm glad she raised that concern um again just concluding I want the full 9500 I don't want to go somewhere else I don't want to you know
098be you know begging anybody else I just want to fix your building and have it usable and with any Stroke of Luck we might be able to get that open before the season starts this year again the guarantee from Little Le is put up the 9500 we will guarantee that the cost go no higher we won't be coming back to you we'll take care of the rest ourselves uh as far as the upkeep you mentioned anou um the upkeep simple it's just like any concession stand uh whoever's using it's responsible for it and you know with us being involved we monitor what we're involved with so I don't see that you know falling off we'll be inspecting it regularly as we you know making sure it's up to Snuff so to speak the only reason
099this this concession say is ever become unusable really is because of that water leak water leak was never fixed it just kept getting worse so now you got to strip it down and and completely renovate it any additional questions I just want you to go back to the health department for me sure right quick because no Open Flame is great not a deep fryer that's good correct um but I'm I'm not exactly sure what the requirements are in terms of hot dog warmer and crockpot and those things and in the land of your selling that to the public I would assume that the health department has to come in and check something there um same as like our softball field right same as they did with the baseball and the softball and um the chili
100cookoff and just like we do with AJ we're going to work with the with the health department we're going to look to them for guidance to make sure that you know everything's good already have that relationship set up because of the way AJ functions okay i' would like to make a motion that we give them the 9500 for this project so that we get this done I'll second that motion gentlemen according to the agenda it is for information it does not listed as consider purchasing the the verbiage is not there to let our constituents know that why money is being purchased I I can't answer that I'm just saying according to our agenda it it doesn't indicate that we can ask for it to be on the next agenda reading we should have been it
101was a repeat from the first I I can't answer that I'm just saying I I I don't know why it's on we can can you have a special session to address it we can ask for it to be listed as such on the I mean I got to express some disappointment here because I think you knew I was coming here to ask for this money right Mr Shaw it should have been because it was a it was a recurring thing from when you came before it should have been worded correctly waiting on Mrs Gordman I'm yeah um I feel like this is vag enough and we are now at a repeat point that we knew we were going to be asked to spend money here um in the land of it is a repeat ask
102I am comfortable moving forward with this motion with this motion even though this does not say purchase or construction um and I'm willing to take the hit on that later as necessary at this point we have a motion and a second on the floor to spend $99,500 on the repair of the concession stand at Clemington Elementary School any additional questions I don't have an additional question I just have a comment that I want to express I we're losing a field and I understand that and I think that we do need to make some improvements because the only baseball or softball fields that are in this County are on school property we do not have any parks and wreck Fields as other counties do so that does put us a little bit different that was the
103only reason uh Mr Shaw I had asked if you had approached other enti ities such as the Taylor County Commission because all of these um facilities that we have such as the baseball fields is what I'm referring to are on our school properties so I just want to make sure you understand that that was the reason I was asking about that is because you know they're all on as you said our property um so it was just looking for partnership um within our communities with that and I believe there's a good partnership there to my knowledge Taylor County Commission they don't say no to the youth in this County I think they've supported a lot um I think everybody here could agree um you know I've went to them for anything they're in full support
104I'm I'm not denying that I'm just saying I want you to understand where I was coming from and that was the reason that I had asked that sure okay um so I I fully think that yes we do need to have these things for our kids because the more active our kids are the less likely they are to get themselves into trouble so I think it's a good thing well like I had expressed to miss Garvin over the phone every dollar and every minute invested in the Youth of this county is an investment in the future I would hope that you all of you would agree with with that and you're right not all kids are straight A students some of them are really good ball players but they don't get the best grades but
105it gives them something to do so yes investing in Youth Sports I think it does keep them out of trouble Miss Garvin the only thing I I know you had mentioned earlier about the health department I think I would like to amend the motion though that it read about approved um via the Health Department fire marshal what that might be to make sure that we're covered there I and I was going to mention that as well just just to have them have them in there just to look yeah I mean there it obviously we are 99% sure that it's going to be fine but just have them in there as well which I know you were already going to have that done as well yes absolutely like a design a request of the layoff as
106well yeah yeah um I have two additional questions and they are not for you sir Mr Dolan do we have that funding accessible and do we run into any issues in either the bidding process or being led by a contractor with Volunteers in terms of its insurability okay okay understood okay thank you thank you for that information yeah what was the amendment for the permits just to have the permits in line as prior to construction just to know what the full picture is so that we have those health and fire permits signed off okay that' be a preconstruction sign off or end or final why you're say it I'm just trying to clarify well that would be typically they come in and look at it and just say that it's kind of like a pre-
107bid me or a pre- meeting with the with BR construction and just look over things and just make sure that all the electrical is good and walk through or initial walk through and a final walk through more than likely I mean yeah it's yeah they're right he's nothing that he's not accustomed to I just want to make sure I was just trying to clarify the amendment and catch up with what the language is got it okay thank you s all right at this point we have an open motion on the floor are there any other questions all those in favor opposed motion passes 4 Z congratulations Mr Shaw listen to me no more money for two years okay well except for that concession saying in bathrooms of West Taylor you got a deal no more
108money for two years thank you all thank you thank you all right um moving forward to these remarkably patient and absolutely lovely women sitting here in front of us um Miss June director of Preston Taylor County Community Health Center tell us what you got I guess and I am June with Preston Taylor community health centers and thank you for your time um I'll try to we'll try to make this quick because I know you are getting late in the evening and I don't know how much more you have on your agenda couple things okay so um I have been as a partner in your education as the school-based health center at the Taylor County Middle School we have been um through the privilege of a grant through the West Virginia Primary Care Association been able
109to um been afforded the opportunity to provide a telea health unit um to our school-based health center staff in order to provide access to care to further our mission to extend health care to the rest of the school system and we had um brought a demonstration to the principal's meeting with Dr stalling and he suggested we come to the board also so you could see what was going to be offered in your schools across the county I do have um our staff Summers is the RN she's the nurse with the school based Health Center staff and also our school based Health coordinator Tabitha Weaver um she is our front desk and patient Services representative and she is coordinating a lot of the Care behind the scenes and I've passed around maybe a flyer we started
110this Venture back in this past year they opened for their first visit in March of 2024 and I thought I'd give you a little bit of recap just on what's going on briefly um some statistics in those seven months I don't really count the summer months because the kids weren't here although we were open some for the summer school kids um but we have had 118 Mental Health visits and 452 medical visits in that amount of time so those are visits that probably wouldn't have occurred if we weren't um in the school based and I think a lot of success stories and that I give kudos to our staff that's there doing the service I hear moms that are working that can't get away and they call and these girls get them in get the
111child whether it be flu STP throat whatever the case might be and then mom or dad can pick them up knowing what's going on with their child um we've done well child checks we've done sports physicals I think there's only more Avenues to grow this program and through this telea health unit I think we'll have the opportunity to do that so I'm going to turn this stage over to them they're also going to have participating our nurse practitioner and so this example would be how this is operated in a center not the Taylor County Middle School because they're physically at that site seeing kids but they could take this unit Stacy as the nurse would take this unit out to Anna Jarvis out to West Taylor out to over to the high school um one
112of the schools where we're not physically there but then they're able to connect the student back to the school with the nurse practitioner and you kind of see how that works and then we'll have questions after that so I'll turn it over to them at this time for to and come closer that would be time you get as she takes these statistics they actually appear on the screen e so e for e e okay e e e is this how you do you do the same thing um like at the middle school where you're at right now so if my daughter comes in and is like my throat hurts and my ear hurts you use the same setup to get a hold of me right e so you would go to another school if Little
113Johnny's little brother is at an elementary school and that principal can call and say we talk to Mom Mom says come check Little Billy too well like how do how do you move from where you're at to another that's great okay yeah so this um telea health unit became available to us in December so it's a new piece of equipment for us as well um but through the grant opportunity I think there's 257 of these units across the state of West Virginia that were awarded through this grant opportunity and it does really open up the access to care because um you can get it out to other schools where we don't necessarily have all the staff but then they can take it and it's as if it's a an in-person visit through the telecommunication the
114same process will be followed we'll have to have forms on hand and all those sort of things I think for your elementary schools taking this to them and giving it that peace that Mom or Dad can join in will maybe give some comfort if they have a child and I guess I'll restate we're not trying to take the place of anybody's health care provider pediatricians any or anything to that respect just giving the kids the opportunity for health care if they need it and I think through the discussion with Dr Stallings by bringing it to you all you would then see what would be your your children would give it be given the opportunity to receive Care at the school just so you know what's going on in the community I think in turn that
115would help with absences yeah yeah it's wonderful so I think our next steps are to just Define that schedule and what it'll be for the schools in Taylor County yeah that's very impr technology really um Advanced what we can do as far as tele medicine and as Megan whis who is our nurse practitioner she's got years of experience in pediatric care so she's an excellent um person to have to administer the care to the children in the community these ladies are doing a good job with the community health center um program and I'm excited about where it can what it can do because I think also the other things we'll do this is Primary Care Health Care Services Dental Services um Optometry Services pH itical Services those are all things that we want to continue
116to develop and make sure that the kids in the community that maybe don't have access to care receive the care that they need and I think I get passionate about it but we want to reach the kids that don't know that their health is important to them and make them part of that so as they age and grow older that they know that they should have a visit with their health care provider on an annual basis they should go to the dentist a couple times a year they should go to the optometrist so just making that giving them the knowledge to know that that care is available to them questions comments Hi Megan I worked with Megan at Ruby so I know they're in good hands yeah I appreciate and I appreciate being a partner
117in the education for the kids in this County and we appreciate you ladies staying so late to tell us how cool this is thank you Mr rck are you awake over there outstanding you're up sir well thank you for and me this evening I um this has been a process I'm not going to lie to you and when I started this process a while back it shouldn't have taken this long it shouldn't it shouldn't not have and but what had happened and I hate when I have to depend on other people especially ones that make me look incompetent it's a nice word but what had happened my sales representative quit and didn't tell me I wondered why I wasn't getting any email answers back but then finally the vice president of the company took over
118as my sales representative and we've got things moving once once we cured that problem uh back in September um things have been moving uh so this is an update and I know Mr Dy you w here when I came uh in November of 2023 uh but band is uh we're in the process of purchasing new uniforms and the current ones that we're wearing now are 13 years old and they um usually have about a 10 to 12 year lifespan and I you know my kids I mean we do a lot of things especially in the fall we do all the home football games to go two three away games band spectaculars competitions parades buckwheat Festival which we actually won that parade this year Memorial Day veterans day any time especially anytime in the community when
119the community uh calls and ask within given time you know we we always uh answer their call to to bring the band and and do things like the a flag ceremony and um uh of course Memorial Day Christmas Flemington and all that plus when we go out of state I always say that the band is ambassadors of Grafton High School Taylor County Schools when we go out of the state we're ambassadors to the state of West Virginia and uh we want to always do our best and look our best perform our best behave our best and um I I have to tell you the last time I every time I've taken students places uh out of state or in State uh people would come and compliment the band on how well how respectful they are
120and uh how well behaved they were and that to me that means more than hey your band sounded good but your kids acting like idiots you know but um so what uh the projected numbers again my numbers are just a little bit off because we live in a different world than we live lived in prior to the pandemic um so but I I do believe in the following years we'll see them go up they haven't went down they just didn't jump up to 62 this year like I thought uh we were about 55 I believe and then I lost a couple kids that transferred School somewhat home school I mean enrollments dropping in in schools everywh but I believe in in a few years uh our numbers will still will'll be in the mid 70s
121uh which is if you look around to other schools and you take out the Fairmont more in town those schools our our numbers are really pretty good and if you go to the S southern part of the state wow their bands are 20 my high school band had 95 kids in it 10 through 12 and now they have 14 and it's just a you know so Mr Cho and I have a very good working relationship and we work well together he comes and works with my kids I go over and work with his so we have that connection all the time pretty much um so when I was here in November of 2023 which seems like yesterday but also an eternity ago because this has been this has been very frustrating I'm not going to
122lie and I would get people asking me what's the status of the and when I couldn't get somebody from the company to answer my question and I've ordered from them before and I've never had this issue but when somebody quits and you don't get the memo then it it's a little frustrating if you look on the page where it says new uniform design and Sample uniform they um we have got actually the uniforms should be here in mid-march hopefully by ratings uh which we play on March 26th our Regent Tim band Festival I've Al I've already received new hats new hat boxes the cross belts the buckles and all that stuff pretty much stuff that wasn't customade that's why it takes so long to make uniforms as they're custom made I I just didn't go
123to a catalog and say hey I want this and they made it especially one that nobody has and and I like to be different and I want people to know that when they see those uniforms they know it's us and uh there's only one other school maybe I don't know if W uses I know parkerburg still uses kind of this design but a little bit different that design I got a sample uniform back in late October November late October mid to late October I should have written a date down but I didn't and uh the gold on it is not the right gold and this is why they send me a sample you know because if I ordered a hundred of these and it's the wrong gold then I'm stuck with it but this is
124more like the orangish old gold is I call it old gold and so I had it corrected to the gold that's on on the uniforms now the Chevrons on the sleeves um where it's white they're going to be gold and where it's gold it's going to be white I wanted more gold with white accents rather than white with gold accents especially after we uh talked and I showed to Mrs Shoemaker and Mr not Mr McCarthy some parents the one I really liked had too much white and I was like yeah it doesn't doesn't have enough gold on it so we went with this so the the new salesperson which is the vice president of the company he came and measured remeasured all the kids he even measured some kids that aren't in band because it's
125easier to measure a body and have actual measurements than some Phantom one size fits nobody size uniform so um he he Mrs male helped me as well she took care of the females and he did to Ma so um but anyway so I've got the hats hat boxes I think the plumes are there uh the hats look the same same almost the same as what we wear now except they it has a gold band around the top where the one we don't the ones we wear now don't and the plumes are the same except they don't look like 13year old been rained on grungy dirty chickens you know they they they were brand new so and they should last you know 10 12 years I was hoping I would get out of here and retire
126before I had to go through this process because it is so so involved um but I don't the uniforms we're wearing now aren't going to last three to four more years so um but anyway with the breakdown of cost it's the remaining balance page you you voted to give me $45,000 back in November of and you said to come back if I needed more and I need some more um bamb boosters we can they can put 10,000 in which would leave me asking you for $4,098 um however I want to buy new garment bags we want to keep at least $10,000 in the account for startup cost start that concession stand in the fall is not easy or are not cheap it's a lot of overhead and and starting cost so I wanted to buy
127new garment bags uh the majorette uniforms that are the on the additional items page um we were probably going to have to order those different than from this company except maybe for the jacket because while Andrea and I want is something that I don't know if they can make and if they can make it it might be cheaper to Outsource it somewhere else um but anyway that um we're looking at garment bags the bamb boosters and we have spring craft show you told me to come back if I needed more help I'd came back sooner if I would had a salesperson sales representative um so I I'm asking for some help with the remaining balance I've worked in Taylor County schools for 26 years I've came to the education asked for funds one time and
128that was November 2023 Mr rer how much um are you requesting and then as far as uh your major at field commander what do you have a estimated cost on that no not at this time I don't um that again it it might change because the the the shorts might be different than but they might not be able to do the shorts that we want so I didn't um include those in the cost because I I just don't know yet when you said the 10,000 that the you were going to be able to allocate from the other funding does that leave you enough to do your startup in the it it will be close okay it'll be I mean I would like to have $34,988 be possible okay Mrs Garett I have a question uh
129it was just quick question that I think was prompted by the question about the field commander are there two designs the U male or female is where I'm going Chris oh for the field commanders because I don't know that in 13 years you're always going to have a female that's why POS question uh the the jackets would be the same except and the males would wear pants and in blue instead of the blue pants like on this everything would be white gotcha I just you mentioned one and I just wanted to mention that there were actually I'm I'm I would expect that you would be re ordering I probably order four or five of those just uh well like I said the jackets would be the same except the pants would be different thank you
130I just want clarify yeah so is that like a small medium large extra large jacket and then a small medium large extra large in a short and in a pant in a sense yes I mean these kids and those shorts and pants are interchangeable um yeah they would be the same same material just different color but uh sorry uh unisex might be the better word then yeah uh even the the I mean this uniform it will say like when he came to measure it and and he wrote the things down and I I have the actual he sent me already the the numbers and everything for these I have kids now wear a quote unquote male uniform because that's when when they were measured they were those numbers came from a male but it it
131is yes it's unisense I'm saying if a majorette or field Comm field commander female said I want to wear the pants those pants exist oh yeah in a I actually the the field commander I had last year wanted to wear pants when it cold and I said sure yeah men's pants and women's pants are often built differently that's why I was asking you know are we buying five of each female five of each male or we're buying five of each so that doesn't matter what size your field commander is it's more about size than gender okay with that and just to clarify I understand that the pants would be the same color as the uniforms that other students wear or would be all white it would be all white thank you shorts or pants I'm
132sorry I should have said yeah yes they will be white I I think um for me we support our Athletics and I think we should do the same for our creative arts so I I'm in I'm in favor of what Mr Rucker is asking is he asking for 24 or 34 think he said 34 I'm gonna ask for I'm gonna shoot for the moon and ask for 34 Z well and then and then that's minus the the field commander right because you're not sure yeah and the boosters would if if we if that was our and none of them are here with me because they're at the basketball game with the band that's playing at the basketball game tonight while I'm here they they'll be fine I've got good parents and Andrea is there with
133um that that was our thinking if if if if we would kick in $10,000 I'd probably come back later next year and ask it for 10,000 you know what I'm saying for if if if the major if if the bamboost took care of the major at field commander we we would just ask you for the remaining balance on this the $34,988 a the remaining balance of $34,000 and9 $34,988 ances that you yeah I hate when I I'm if my name's attached to something I want to be in control of it and this time I wasn't and that how much I'm just curious okay how much above the original quote was this because I feel like when you came to us it was like2 50 52 and we were like something like that here's 45 you
134want you want the fancy hats this is raise $5,000 this yeah I mean this is the the quote I brought and I said if we kept the old hats and plumes that would take off about $10,000 okay I remember there being pieces and I obviously don't have that in front of me this evening so okay anym I have a question for Mr Dolan are we uh okay if if the board would like to move forward with this amount yes but Dr St is gonna have to walk for a while excuse me nothing sir I'll buy him some gas or something he likes popcorn okay yeah I can be bought with popcorn no that's good to wait I just said that it was a joke it was a joke uh I'll make the motion that we
135uh go ahead and give the band $34,988 to Mr recer to purchase uh the band uniforms for this next phase I'll second that motion Mrs Gallow moves and Mr Taylor seconds any additional comments questions concerns hearing none all those in favor I opposed nobody thank you very much motion passes thank you Mr ucker thank you do you want me to stick around so you have an audience no but when you get those kids in their new uniforms we're gonna need some pitches we'll I'll bring them up here and we'll play for you oh not in this room know yeah we wouldn't be able to hear for a week thank you very much thank you Chris have a good evening you have you have school to attend tomorrow thank you about that too all right um
136that I believe as we will continue in the 1000 series here brings us to the superintendent's updates oh goody I believe you did receive the copy of your electronic version of the superintendent update I provided over the weekend that was sent to you on Saturday um this is just another hard copy of that information also before we get into that I want to give you an update regarding the uh potential purchase property property for consideration I did receive as recently as just today uh an update and recommendation that you continue to move forward for that based on the inspections that have been taking place I have a report that uh I'm happy to share with you if you'd like to read through it I printed it today and it looked like uh a large tree
137had been SA sacrificed the entire document of all the different speculations and all the investigations taking place at on your behalf um that was some sarcasm and a literal invitation should you like to go thumb through all that paperwork but the cover sheet that came with it indicated uh that it does not appear to have any major environmental issues um they do have a question about the possibility of having a DI test to determine to confirm water flow and those are things we were thinking about when we looked at the con the building it also uh indicated that uh building was in great shape for the age of the industrial facility and monitor defects were simply Cosmetic in nature and that uh the recommendation was that uh they don't think either of these items or
138reasons for any to deem the building is unstable or unsafe for purchase or Transportation or the building such as you're considering using it for so with that in mind I will put it on the agenda for your well excuse me you already approved the purchase this merely confirms it was a good decision uh and so we will move forward by uh bringing that to your attention tonight that would be my intent then I also then may contact with our attorney who has been handling that for you who will then share the information with the realtor about us moving forward based on this report and then he will then uh the seller or the realtor will continue to work with our attorney to uh deal with the money that's been put in escrow for this purchase
139that's your update about that and I just want to reassure you that that's been affirmed by the people we hired to investigate on your behalf the other information as you know we've already spoken about the initial indicator um dealing with the uh weapon protection you had your session and talked about that some more uh the property purchase was the second item and then the uh we are still moving on the progress being made with the parent drop off and student pickup I did find it humorous that apparently there was something on the uh social media where someone crafted a multi-level spiraling it looked like a castle type setting that they would use in when I don't know who crafted that but it was quite humous I mean I didn't do it because I'm not that
140good but that's brilliant it was a hoot it felt very Jetson for sure so anyway um we also affirmed today the Cornerstone location and or the engraving that is forthcoming I'll remind you that the date for that ceremony is scheduled for Saturday March 29th at 1:00 on site uh invitations will be crafted now that we know that's for sure and you'll be receiving that as well please mark your calendar as I said in this particular update the fourth one talks about student events and accomplishments we talked about the girls basketball team and that prompted um they're doing quite well they did not have a successful evening on Thursday last week uh with Southern Garrett County but they fought uh fought well and did well um unfortunately the score was in favor of sou Southern Garrett
141but our girls continue to do well uh something to be proud of and we know that they're we anticipate that they will be moving into the state competitions uh pending their continual win which is in the offing I hope um with that in mind uh I wanted to caution you about and we'll talk about that toward the end of the agenda this evening when you calendar your forthcoming meeting that is on currently on Tuesday the 11th of March and should that progress be made as we hope for our girls uh one of the things I would ask that you consider as the board as possibility of looking at the calendar and re and Rec calendaring or rescheduling the particular meeting that is currently on the 11th um and we you can be thinking about that
142toward the end of this meeting um I also know that the uh last Friday they hosted a cre in technical education um National Technical Honor Society which was quite impressive if you were there I'm sure you would agree if you are not you missed a wonderful opportunity to recognize some very talented uh educationally character-wise uh vocational and Career Technical skilled individuals um I believe Taylor County is doing a great job in preparing those students as well um like likewise the team the wrestling team hosted Taylor County middle schools team hosted a tournament on the 22nd I attended that as well and they took first place that was uh pleasing and not a surprise I suppose but they uh I would be remiss if I told you I know exactly what's happening during wrestling matches but
143I was invited and attended and it appeared that it was quite an event happening know three different mats simultaneously and I was impressed U and I hope you will be I expect we'll probably try to bring those those young men and women because it's co-ed it was not just men wrestling if someone thinks that that's an old-fashioned way of thinking about wrestling so I will hope that we can invite them to a future meeting soon to acknowledge that accomplishment as well uh I have sent out the invitations we're repeating the Honor Court for the Memorial Day Parade uh we are scheduling a meeting at the end of mar to meet with all those invitees both uh previous participants who I'm referring to as our Honor Court members the Alum uh as well as new recommendations
144from our schools they have all been invited I will be hosting that as well and also don't forget there's an Arts night scheduled for the 27th that's this week um beginning at 6:30 at the Grafton High School in their cafeteria uh there quite an a variety of talent that'll be presenting that evening and uh Saturday March 8th beginning at five o'clock is the Grafton High School there's that's the opener of the new baseball field Grafton High School uh they begin at 5:00 pm where they're going to be doing recognitions and or celebrating the new field so please mark your Calenders for that and lastly as you indicate as I indicated that fifth thing the item is when I was recommending that because of it it's being both time sensitive and confidential that I recommend that
145um you consider the possibility of moving into an executive session uh I might also mention while you're talking about the Middle School the girls basketball team won their oh mid uh Mountain Conference Championship indeed they did Mr Taylor and I I apologize for ever seeing missing that I actually prepared I went from the wrestling match to prepare my office to prepare this update only then to follow and go to Lincoln and watch those girls performed quite well and so that happened after the fact so I'm glad you mentioned that because they also did quite well there no surprise but it's worth not acknowledging and I think our athletic teams also um acknowledgement of their academic success as well I think there were lots of them that are honorable indeed we have quite uh academics are
146not being forgotten by our athletes and of course we require certain levels of but they're they're living up to the expectation I also have the monthly update I'll pass to you before you consider that executive session this is just I do the academic monthly updates from our schools as you know if you'll take one of these and pass them around that would be helpful and that is all I have for you um this is Miss garvett and the rest of the board thank you for your time it is a long evening oh well yes it is a long evening but I do encourage you to consider that last recommendation excuse me that would you can hold that to the 8,000 series I apologize that's not now thank you Dr D that Solly falls under reason
147number nine I'm sorry he just double cheing that I it felt like it warranted the Matched the required reasoning for said uh as when we get into the 8,000 series that will work yes ma'am thank you okay thank you for that information we'll move on I guess I'll I'll stop talking and you can have the meeting back how's that sound um board member updates I do have very quickly uh the WVU extension board uh met last week and reinstalled officers went over I will bring forth some fun data because I actually don't have that notebook in front of me um um but 4 is doing well FFA is doing well and they are often combining their efforts so I will bring that with me next time um board committee meeting reports uh I might uh
148point out that we have 30 kids going to the United tactical Center uh so that's our current enrollment over there thank you more possible because they're still going T this year I believe they're also still inviting the additional students from the high school to to tour there so there may that may even increase for next year is awesome I love that our kids have those options um there's no other board committee meeting reports that will move us into the 200000 series minutes policies contracts and agreements superintendent respectfully requests approval of the minutes for the regular meeting and two special meetings on February 11th 2025 Mr Taylor moves Mrs Gallow seconds questions all those in favor I motion passes 4 Z policies and codes on the third reading does anybody have any questions or concerns about
149those the superintendent respectfully requests approval of items 2173 through 2194 in the 2000 series Mrs G moves Mr Taylor seconds all those in favor I motion passes is a correction superintendent respectfully requests approval of items 2195 and 2196 in the 2000 series um clarification please original agenda item 2170 is that it's from febrary 11 yeah was just looking because then it says 2195 oh and so and 2196 is actually a separate piece and there's just not a space between the end of the Box do you the where as is um 2196 is a resolution so the opposition of the West Virginia House Bill 2480 um this resolution has been emailed to the members we have had a chance to read it um does anyone wish for it to be read out loud in its entirety
150before we vote does anyone wish for it to be read out loud in its entirety after we vote very good I believe that brings us back to the superintendent respectfully requests approval of 2195 and 2196 in the 2000 series moved Mr Miss Garin moves Mr Taylor seconds all those in favor I motion passes 4 Z and we will sign this on our way out 3,000 series consent calendar purchase orders requests use facilities instate travel overnight out of state travel overnight and professional travel everybody just a second there superintendent respectfully requests approval of items 3135 through 3145 in the 300 series Mrs Gallow moves Mr Taylor second questions I have one what is a hallette 3522 towable man lift and where do we use that so our maintenance department uh has previously owned a used bucket
151truck and that bucket truck has now become inoperable and unsafe to our employees so this is a man left is to behind the pickup truck that because it was easier to find that to find used truck that they could use utility truck that they were able to drive most of them now CDL require CDLs and lied so this was it makes it possible also for this the use of that makes it possible for reaching higher things as they can yeah yeah security cameras lights being replaced all those things that are higher up and need a li u a lift very good um I have another question 3135 what is a decodable reader your question was what what is a decodable reader oh like I I don't devices that are used in the for the literacy
152program so they're uh they're utilized as part of the um instruction English language programming so that's what they that's these are devices that they use to enhance that instruction okay I just don't remember ordering or seeing a purchaser for that in those words stood out in my brain as going I don't know what these are so I don't know if we've ordered them before so is that something that we order on a regular or is that something that we order now in 10 years from now we order I don't believe they're easily consumable if that's what you're asking yes great okay I don't have any more questions and I'm gonna hush anybody else okay we have a motion on the floor it has been seconded questions have been answered all those in favor I oppose
153motion passes takes us to the 4,000 series financial budget supplements and vouchers avilable Mr one the budget supplements for this Bo meeting pretty easy MD scho just to cover the bills that to be approved all right anybody have any questions for mran superintendent respectfully requests approval of items in the 4,000 series Mrs Gall moves Mr Taylor seconds all those in favor I motion passes 4 Z moving into the 5,000 series student matters personnel and legal matters item 5443 Roberta grible requests permission to transfer her daughter from Preston High School in Preston County where they reside to drafton high school in Taylor County Superintendent respectfully requests approval of item 5443 in the 5000 series Mrs Gallow moves I'll second Mr Taylor second questions the only question I just had um is there any disciplinary concerns none
154that we are aware okay thank you all right all those in favor I motion passes item 5444 Rober grible request permission for her daughter to transfer from South Preston Middle School in Preston County to Taylor County Middle School in Taylor County Superintendent respectfully requests approval of item 5444 in 5,000 series Mr Taylor moves no you're good I'll second Mrs Gallow seconds also have the same question not that were're aware okay thank you not to confuse the names car Caitlyn and Cameron are similar but it's not the same Sor we have a motion that has been moved and seconded all those in favor I items 5445 Julie Lance requests permission to transfer her daughter from Preston High School in Preston County to Grafton High School and Taylor County Superintendent respectfully requests approval of items 5445 in
155the 5000 series moved Mrs Gallow moves Mr Taylor seconds not that we arew questions thank you answered Sor all those in favor I motion passes all right moving on to uh professional Personnel we have employment extracurricular duties substitutes retirements resignations leaves of absences creation of a position service Personnel substitutes and retirements superintendent respectfully approval of items 4446 through 4 sorry 5446 through 5461 in the 5,000 series Mr Taylor moves second Mrs Gallow seconds questions I just had a question um I well want to comment I'm I'm very happy to see about the growth of our um new golf program at the middle school I did have a question is I I see all these individuals are unpaid assistants is there a formula for a paid assistant or do we there's currently not and at this
156time we're not even sure how many students we will have I think he had 62 or 52 sign up but that's just a free sign up and so they haven't even started practicing yet right so this was to just get him help and assistance with that but we do not have a a number of that I guess we could be something we discuss once like 62 that seems huge yeah we'll see if how many of them show up again that was just a pre interest and if this possibility we'll see what he has come out on the first couple days of practice so then it it could be brought back to us of a potential paid assistant there for that I just think it from my perspective we would want to support that program it
157was impressive the number ex that expressed interest very exciting any additional questions in this portion of 5000 series we have a motion made and seconded all those in favor I motion passes 4 Z which takes us to the 8,000 series board member comments and discussions the review and discussion of Anar new anaris Elementary School Construction project at this point I will entertain a motion for executive session Mr Taylor moves I second that Mrs Gallow seconds all those in favor I and at 9:02 we are in executive session we will remove ourselves to the boardroom okay great Mr Dolan would you be so kind as to come with us for e e e and we have returned to open session uh executive session released at 920 929 is that what I said yep sorry my clocks
158are not matching um we are in the 8000 series with a review and discussion of the new Anna Jarvis Elementary School construction project that discussion involved potential options um and making sure that we are making the best choices with the available space time and finances um I would like to make a motion to proceed with altering the plans for the new an Jarvis Elementary construction um with including the installation of a wood floor in the gymnasium in addition adding the additional four um potential classroom equivalent spaces on the second floor at a cost of 1, 84,4 36 I'll second that motion Mrs Gallow moves Mr Taylor seconds questions comments concerns hearing none all those in favor I motion passes any other board member comments or discussions we have done a lot of that this evening
159okay we will move into the 9,000 Series future meetings we are looking at potentially moving March um as current the meetings are March 11 6 o'cl March 25th 6 and 605 April 8th 6 and 6 o'clock April 15th 6 and 605 additionally we need to consider moving the March 11th meeting and adding an additional meeting for the a calendar what's that 22nd is um and there's a third meeting and there's some kind of deadline that goes with that Levy and it has to be there at the middle okay okay um are we gonna so let's start with do we want to move the March 11th meeting and to where would we like to move it um logistically it we would like to keep it in this building is that a true thing uh yes can
160we do it in the calendar thing the same night I believe we can and um potential options are simply to move it to Monday the March 10th um not going to lie that doesn't work very well for me um we could move it uh we could move it a week ahead which is next week March 4th um we could have it here we could make that meeting a 5:30 and a 6:30 for a calendar unless we the calendar meeting needs more than half an hour sorry slow down it's been a long night yep the fourth would be fine with me so is that g to be enough time I'm just saying for any of the calendar considerations and so forth we would have the the agenda would be required to go out by this Thursday
161for the that's quite a quick turn around but we can make it work if that's what your question I guess the question is given the feedback and the questions that we believe that the calendar committee received and heard this evening will modifications and adjustments have been made or I believe we can put on the agenda for the for the fourth and that will give them even though it's the agenda is out would simply be the statement of review and a final approval of the calendar but they would still have the work time to get it okay except it's it's not final approval it's yeah so the LA final review by the board would be that would still give them the calendar people time to get it ready even though it's on the agenda it doesn't
162have to be finalized at that minute well right because typically we I think I think we just we could I think the the turnaround time for Mrs McCarthy if she could get it in to the state and then plus also for families to plan it's nicer to for us to get it in however we do her turnaround time requirement is May I believe so that would even even delaying it a little bit to give her more time as in order to move your sooner this next meeting sooner you could still give her time for the following meeting and still have time after that to get it finished and so like to the March 25th could be that topic the calendar thing could be shifted to the 25th today is the 25th so is March I
163mean they're C both mon you're saying still have it on the agenda for March 4th but just more of the final steps the 25th or or even delaying the next meeting till the 25th and then having the final in April see so it's not due till May I'm not trying to delay no I know but yeah so you would have to you would your deadline would be approving it finally in April so that she could proceed and get it into state in May after your next meeting on the calendar though you do need to give her time to get that out to faculty and get back to you so that also another timeline to yeah no thank you because you're more aware of the intricacies of these timelines then so if we moveed the calendar
164back to the 25th of March then it could go out and then we would approve it for sh does anyone have a preference there I would just think that's sooner we could do it but sooner we could give up our familyes answers yeah well I think I don't think we even talked about the finance part though yeah we didn't and that that Finance piece is yeah so I think there's still I just for me personally I think there's still some things that need yes and based on the you know input that we had here this evening right yeah um so the public it has not the teachers that attended yeah the teachers that have attended any of the sessions with Mrs McCarthy have SE have not so have seen options but as we've gotten feedback
165she's tweaked the options even as they've given her feedback so she's tweak different days to say own they like this better or they like that better twet so since those questions are primarily financial and and layout can we make the calendar look like this so that this is evident so that we clear what overlaps and which in in which case does the fourth work for everybody it not for you I know you said the 1110 didn't work so I wasn't sure about the full week before that yeah I is the 10th not I don't think I meant I think I my thought was further conversation yeah and then and then if the board chooses to put it out to the staff as we have traditionally done that would be more towards the 205th and then
166for us at that meeting to say what was their feedback and then okay I don't know that I mean my thought um let's temporarily put in the fourth um then the question becomes is that 5:30 with an attempt to move the regular meeting to six o'cl behind that and I temporarily as we will need to check with Mrs not looking at February the dates fall the same y I have made that mistake several times this month but that's what we're trying to move is but it's potentially the girls basketball um Dr Stallings there has been a lot well but I think there's there's a couple board members that would not be here I think that's also why we're trying to look at changing it so um if Mrs knots can do the fourth we'll move
167the calendar to there and then do we want to move the regular meeting just behind that I'm okay with 5:30 and 6 or 5:30 and 6:30 if we feel like we going to need an hour to get we're not get through the finance are we I'm looking at you Mr Dolan okay I can I have it's not that part of Prett easily explainable okay I all right so shall we say 5:30 and 6 on the 4th provided Mrs and hopefully Mrs knot can make that I would and then yeah again the next meeting would be on the 25th um that would be a 6 o' Levy and a 605 regular meeting and that is reading of the rates it do that's the meeting that gets adjourned in the middle yeah yeah we Rec on April
168okay so I believe that that makes our calendar um future meetings March 4th at 5:30 for calendar meeting number three March 4th at 6 o'clock for a regular meeting both here at the board office no meeting on March 11th meeting on March 25th at 6:00 and at 6:05 both here at the board office meeting on April 8th 6 o'clock here at the board office meeting April 15th 6 o'clock and 6:05 both here at the board office oh and the April 8th is the budget meeting thank you yeah yeah I knew there was a reason and I just couldn't remember okay um yeah okay because the next one is the 29th uh just the meeting after April 15th would be April 29th do I have that wrong we moved it because of um we have state
169deadlines that we have to generally it is but in this case there's a budget deadline that it forward to April 15th so that's why we have to right Mr the levy rates have to be approved on the 15th okay this I was like does this not match what's here because this this posted yeah that's what it is 8529 in April okay Mr Dy motions to adjourn second M Galla seconds all those in favor I thank you and good night go safely e e e