001Resignations RHS Perah Hannah Warren effective 3rd 2025 aquatic center lifeguard Elliot Tate effective immediately human resources specialist Rebecca Staceil effective July 2nd 2025 transfers Kaylee Macaulay to a Willow Creek bed parah Barb pard to a aspen parah to an aspen parah Victoria Eckert to a Willow Creek parah Kiara Peek to a Willow Creek bed parah Fay Dale to an RMS bed parah. Brooke Rodie, is it Rajie? Roi. Roi to an RHS bed parah. Michael Kirk to a randu behavior coach. Kylie Hugus to a stepup day school s day school parah. New hires. Wanda Arba as a Willow Creek behavior coach. Josie Dyke as an aquatic center water safety instructor. separation notices. See the executive content. Okay. Okay. So, I just asked Bruce if he could hear us and he said no. So, during discussion, if
002you have to speak up, please. Okay. Okay. Uh discussion items, the budget update. Do we come back to those? We do that now. We do that now. Okay. You're up. Hey, so um if you guys can pull out that handout that I provided um to you all. Uh Jody and I are very excited uh to present to you some some options that we're thinking for next year's budget. Um as you can see, I labeled in the top the top five um the the budget options. As you can see kind of later in in the document, there's some some highlighted items that are some some bigger ticket items that we hope to take care of next year. Now, we're not going to do any of that until um our September 20th uh payroll that we have
003because we're, as you guys know, we're doing uh negotiations this year, which is new to um like our payroll budgeting process. And um once we once we get our September 20th payroll, we'll be able to see kind of what our uh what our budget's going to look like more. And so um after that, then some of these bigger ticket items, if we have room in the budget, we're wanting to take care of. So negotiations is a tool in our budgeting software. Okay. It is not a it is not negotiations having a conversation with staff. Okay. Thank you for the clarification. Sorry about that. You saw the question mark. I I I thought we mentioned it before, but you're right. I should have clarified that. So, yeah, negotiations is a little item in our in our
004software that we're kind of messing with. Um, so once we get that taken care of, um, in our September 20th payroll, we're hoping to make decisions on some of these bigger items. Um, am I missing anything? No. Um, so we have them in there in gray just because if we do those, that's what we anticipate, but we want to make sure that our projections are correct. So, uh, Colton's been working on his 100. Yes. And we want to make sure that's correct because remember last year we had those issues with that. And then September 20th, we will have actually done our first payroll. And so we'll know if what we completed in negotiations was accurate. And so, okay, we think it is, but we just don't want to take So, we don't want to commit
005to anything in that gray area until we know for sure. That makes good sense. So, that's why we have five options or four options actually. One, two, three for four. Yeah. Four options. Yep. Okay. Go ahead. I I think that's it. I think we covered everything. So, do you have any questions about what that looks like? Um, so the first one, you don't want to? Uh, I can go. So the first one is no frozen steps, no base increase, kind of what we did last year. Um the second one is frozen steps without base increase. And the third one is frozen steps plus base increase plus you can see some of the bigger ones um the options that we highlighted in gray. And then the last one is uh no frozen steps, base increase, and
006then uh buses. So what we mean by no frozen steps is we um if you look at line the the very bottom line um that's how much it will be for us to give back the five years of steps that were frozen to the current staff who are still working in the district and that cost would be every year. Okay. So the last column says no lost steps and a base increase. So, but it still has 325,000 in Oh, I'm sorry about that. I meant to say Y should be we would be paying the loss steps. Yeah, and buses instead of Yes. Y Okay. So, take out the word no on this. Okay. Sorry, I just want to make sure. Yeah. And this is very preliminary so that you can just we can have a
007discussion and you can just give us an idea. we can get a feel for the direction so that we spend time focusing on that type of budget. Um so in that first the when we were frozen for five years so in um option two three and five we're giving those back two three and five. In option one we're not increasing the base. All we're doing is giving steps and lengths across the board. In option two, we're giving the frozen steps back that five years to our staff that were impacted, but we are not increasing the base. In three, we're giving the frozen steps back those five years plus we're increasing the base. And then the last one is um giving the loss steps a base increase and um providing for that really large purchase which
008we would not do until we know for sure that our projections are accurate. But no matter what, we're not going to be in a deficit pulling out of that was my question. Nope. and and and I'll know more as I have finalized the 108. Right now I'm just using a budgeting tool and so they're working on that and so um that's kind of why we highlighted those um those bigger ones because those are kind of just as we see um room in the budget. But I feel pretty comfortable even without those items of doing the the frozen steps options with possibly a base increase. Okay. Any other discussion questions? Yes. Uh how much how close to what we projected last year are we at this point? That's Thank you for asking. I was going to
009bring that up. So it looks like at this time well we're running um another payroll tomorrow. We're going to expense it tomorrow and that's going to be the the pay that we're going to be for the the last two months because you know how we're doing the 10 months to the 12 months. But it looks like after that that we're going to be able to put a pretty decent amount in in reserves. Um, we're looking good. I I didn't want to give you guys a number yet until I uh can see how the books close in the next couple weeks, but right now I'm I'm pretty confident and like how it how it looks looks good. So, when we pay those people for the the extra months, are those on this year's or next year's
010uh books? So we expense it in this paid for this year's work, aren't they? Yes. So we expense it in this year and then the direct deposits and the checks will be in the following months. Okay. So in July and August. So we'll be putting money into our reserves. Will we be putting money into the depreciation fund for specific things? That is one of the one of the items that we we know that we have to save for is the turf coming up. As you guys know, are we getting to that? We've been saving for it. I think we're about 400,000 off. I think we've got 4 to 500,000 in there already. You have how many years left? I think four or five. Um but but we haven't really put into depreciation reserves in the
011last couple years because a lot of because our our reserve we it's usually like 15% reserves is what the state says we can have, but because of Esther and stuff, we've been able to have 30%. And so usually that's the decision that school districts kind of make to stay within that 15% they'll put into depreciation reserves and we haven't really had to do that. So we do have depreciation reserves available that we that I know we can put into um depreciation reserves but we just haven't yet. But Jody and I are discussing that we we kind of want to in the next couple weeks put some more money away in that. So could we and I'm just thinking outside I'm just asking a question. we put money in depreciation reserves for one of these vehicles,
012right? And then use that, you know, saying for So that that's one of the things that we want to wait and look at because we don't know for sure how we're going to end up. So by July 13th, we will have a very good idea. So we'll be able to come to you with a more solidified. Our goal tonight was rather than have a work session on July 8th, we would get this much out to you because we were in a better place to get it to you. Um, and then on the 13th, we'll present fully. Um, just wanting to get it mainly get a big feel for how you feel about recouping the lost steps and giving a raise to the base. I I can tell you the the race to the base conversation
013came up because as business managers they they share a document of the base increases and it looks like that we're kind of falling behind of what the other school districts in county are are doing. Um I think if they do what they told me they're going to do, we would be the lowest in just in the county. So we felt like it was important to try to make room in the budget for that. So we did cut other departments and schools to try to make room to make that a priority. We also attritted several positions. We were able to to do that with the reconfiguration. Um and we didn't cut but we attritted. Okay. How many did we attr? Uh we attraed five teachers, four paraprofessionals, one principal, one maintenance staff, and one grant staff
014that doesn't impact our general fund. How many more do we have to also one social and one and one social work position? And how many do we have left? Carl was asking to attit to get right sized. Um probably support staff. Okay. um teachers were right sized so we would it would be some classified staff and I don't want to venture to guess that number okay any other discussion I think it is important that we if we can bump the base we definitely need to I think so too such mobility steps is is a big dollar and it's we have to just stain it and then that puts the edge on being right sized even tighter. So when you go to 385 as a bump number uh then it gets pretty tight. Um that's my
015biggest concern is that you have to sustain it because it's not something that's just one time. It's sustained. So this year we attred if we lose more students if we are continue we haven't seen it balance it's three years now of decline right and so looking at that decline there's nothing that makes me think that it's not going to decline some more because there is pressure with the $7,000 $5,000 So that line's probably still going to go this way. You see any forecast that change my idea yet? No. No. So when we do that 385, then that puts us against the wall. Yeah. That three, huh? 325. The 385. The 385. That's what I'm talking about is the the Yeah, the 325. Fifth one. I'm talking about number five. Number five income that we have
016from that. So that just makes the box a little tighter for us. Yeah. Because we would have 325,000 steps. Yeah. Yeah. But that includes a major purchase. It's a onetime purchase. I know. So, and we're but we're giving up the band June for which is which is uh reimburseable. Um the the big time purchase in that column is reimburseable. We just over five years. Over five years. Yeah. And we're not. So the other thing is we do have a plan in place for the band uniforms. And so our thought was that we would order those next December or January. Um because you want to explain we do have an account called uh the tournament fees account. And what that is is we let the activities deposit monies from Ron and the basketball tournament in there.
017Right now I think there's like 35,000ish in there. I'm hoping I want to um not eliminate but I I am limiting what purchases that they can make out of there because I want to make the band uniforms a priority of that. Um some stuff that they usually do. We we just did shot clocks that are going to be required next year. So those are the purchases that we usually make out of their equipment and stuff like that. So, I really want to direct those purchases to the ban uniforms. And so, that will give us some wiggle room, but we're going to wait until January, December, January when we get those deposits to see what that account looks like to see if we have enoughs. But that's one idea that I had to possibly get those
018purchases done off the general fund. Yep. And additionally, seeing what we are able to put in our reserves after this year. Um because last year it the only reason that we made that we did not um go into a deficit is because we had the esser funds indirect costs that we pulled that was almost a million dollars. So this year we don't have that and we're still anticipating that we are going to have funds to add to our reserves and to dedicate to depreciation accounts if we need to. I was thinking if if we have enough maybe we could dedicate enough to cover one of these buses that is and then still have enough money to take care of the band stuff out of this. Right. Okay. I think it's great if we can come
019out with ahead. But yeah, it is a big that's a big one two three four five. Yeah. What happened to four? Well, we hit it. I eliminated it because it didn't make sense and then I didn't change the the top number. It's okay. I just want to know. We're nosy. You got to go find four. Listen, he's a little sleep. It's gonna keep you up at night, isn't it? He's a little sleep. So, you're talking about five is your preference. Well, no. I was saying if we could if we could figure out a way if we have enough money left at the end of this year to put some money away to help cover some of those vehicles. They sort of want guidance on these four columns. I would say three or five, but that's
020where I'm at. Three. Yeah, I would as well. I think it'll be a huge boost if our three or five would be their frozen steps, especially because our new staff that has years comes in five less as well, right? So, I think to give the people that are been here, but then also the people coming in, we had a few people, it's tough to tell them you're not going to get five of your steps. Yeah, that's tough. Actually, most of them have come in higher than some of our staff that's been here, haven't they? No, we changed that because we changed our salary schedule to read that our steps are not equivalent to years. They're our steps are equivalent to when the board has granted a step. So, I think it would be like that
021would be enticing staff coming in to say you're getting all your steps. Well, that's what with being so hard to even to get people if if what Colton is talking about that he's been told as far as you know where our base increases are and and it'd be really nice to be able to do that just because it makes our district more attractive to to prospective uh employees. So, I'd like to see that study of the county and of schools that are our size in the state. We'll bring that to the July 13th meeting. for that Carl or July 16th. I don't know why I keep saying July 13th. Please don't come on July 13th. Okay. On July 13th. I won't. Yeah, it's July 16th. Is there any other July 16th is a Wednesday, right?
022Yeah. Okay. Yeah. I don't know why I keep saying that. Yeah. Your favorite number. It must be. Anything else? Okay. We'll be moving on to our next discussion item, the work session followup. Okay. So, um, we did reach out to, um, Annette Ben Thornton, and she would like to hold, um, have her event be July 26th, which is a Saturday. Okay. Um, if that So, we're planning to move forward with that unless we hear any major objections from you this evening. With details to be determined like time and all of that at a later date. Um, so then, uh, I already mentioned that we would, we had talked about scheduling a July 8th work session, um, because we presented this these options. We're hoping not to do that. And then we'll just have our July
02313th major presentation, our July 16th. Well, it is your favorite. It is. I don't know what it is. July 16th. Somebody flash 16. Um, Well, you know, board work session discussion like we normally do and present it um at that point. And then um I don't believe there was anything else ex um from that work session to follow up on. I was thinking that we can talk about our vision, mission, and those things as discussion items at some of our meetings that are that look like the agenda is a little bit shorter. Um and then we can talk about the other item that was on our work session during executive session unless you have things you would like to discuss about it now. Okay. So is it going to be at what's the time for
024that? We haven't we haven't scheduled the time. So we were hoping to reach out to some of the people that we would really um value having their presence there to see what time would work best for them. Um, but we'll that July 26th I think is probably a pretty firm date. That's a Saturday. She's Annette's already contacting past students to come. So, okay, that date will be pretty solid, I think. Okay, good. All right. Now, we'll move into I need a motion to move into executive session for student. Madame Chair, I would move we move into executive session for student discipline. Second. All those in favor.