Board of Education Meeting

001i good evening ladies and gentlemen i'd like to call the regular meeting of the brookfield board of education to order it is wednesday august 17th please join me for the pledges liberty okay we have um all seven members of our board of education are here this evening and dr burrell um [Music] um before we start tonight i just wanted to say that this is a special meeting of the board we decided a number of weeks ago because of all the discussion in town about school security that we would spend in the evening to actually walk through how to use secure skills how do we deal with broad fields so tonight's agenda is largely dedicated to a review of our protocols and so we will that's mostly gender we have a couple of regular business items

002we have to dispense with and we have some policies which we'll do after that presentation but tonight's meeting is really really really focused on school security um there's not a ton of people here in the high school auditorium so i'm hoping that people are taking the time to look at this video online we do have a town meeting next monday to approve the funding for the proposal for our enhancements to the security but i would be great if you've had a chance to review this video before that so first up on our agenda is our first part of our public comment the board of education does reserve the first 20 minutes of each meeting uh for public comment for items that are on the agenda we have a sign-up sheet we all because there's not

003that many people here our first public commenter or speaker is our first select woman mr farm so i invite you up to the uh i feel so far away over here tarakara 54 indian trail good evening everybody and to bob's comments i hope that people are watching from home i feel like i've been through hours upon hours of meetings and nobody's ever really come to me and said what do you think about all this so i'd like to share my sentiments based on what i know and what i've learned um i first brought up the need for our town to do something regarding enhanced security at our board of selectmen meeting on the 6th of june and at that time everybody is well aware that i made it known that i am 100 in favor

004of armed security in our schools since then there's been tremendous commitment work time and deliberations done by the school security task force the boe the bos and the bof separately and together i would like to commend all of the volunteers and especially our police department who dedicated their efforts towards our common goal which is enhancing the security of our schools whether you are for or against the plan in its entirety or in part i respect you all and i respect how you feel about this incredibly difficult task before us which is at the end of the day protecting our most important investment our teachers and our children from the bottom of my heart i truly appreciate your collective work i found after many hours of meetings that i participated in that the discussions brought us

005to a shared understanding of our approach to layering security at our schools for our staff educators and students my contribution to voting in favor of the plan as presented by the doe did not come lightly i will admittingly say that this was not an easy decision for me personally and one that has and continues to keep me awake at night i will share however that after much discussion and consideration i did vote in favor of the plan in its entirety because i do know that it is a solid plan the plan fulfills my request of armed security at each of our schools in the form of police presence is it the best solution is it a plan that will work to those questions i have zero answers the plan as approved is not the minimum

006it's not the maximum but i do know it is a reasonable in between that will add extra security at our schools and addresses concerns from across the spectrum of sentiments regarding school security as we all know some people want no guns some people want more guns some people don't want taxes to increase we could all conduct research and be able to cite literature in support of any one of our stances in our town meeting form of government as bob mentioned we will be coming to a decision as a town on monday night i will be voting yes again in favor of the plan as it is because in distress it is a solid plan it addresses gaps that have existed for some time and is part of our layered approach to security and i again

007want to thank everybody for their time and attention on this matter thank you mr scott we have one more yeah um good evening tony carr coincidently and 54 indian trail uh having spent decades doing security i just want to again like like thank all of you for your tireless efforts and putting together a plan the one thing that i've learned throughout my years as a security professional is that no security plan is the final plan it's an evolving plan so all i ask and i think what the town should expect from all of you is that you continue to revisit six months one year and tweak as necessary because it's a security is fluid and required in in we're lucky enough to be able to make adjustments as we go along thank you very much

008thank you i'll just comment that that was exactly the sentiment that our security task force said if we want to come back we'll get this going do it right and then come back again as we rotate through different topics of security so thank you that's right that's it for our public speakers this evening so next up on our agenda is written correspondence sherry styronovsky and janet dunn wrote regarding school safety and security lisa cohen wrote regarding armed security and funding and nick schmidt wrote regarding medical consent forms [Music] good evening everyone thank you bob uh so uh we've had a lot going on and i think uh you'll see in the consent agenda it's been a busy summer in the hr department and i want to thank uh beth uh where's matt here today for

009all her and sarah lynch dr ruby the principals everybody who's been involved with hiring and staffing and getting us ready there's a couple more interviews left and uh we should be fully staffed by the end of the week as you can see the match of the hires versus the resignations when we get there so we're really excited about the people we're bringing on board a lot of great new new teachers and experienced teachers joining the team um it's important to let everybody know that our bhs board of education student rep will be caitlin zezza you'll get to meet her on september 7th if the name sounds familiar yes that's mrs zezzo's daughter we also there's some welcome back communications just as an announcement so the board's aware and the community's aware this past monday i

010sent out my welcome back message to all the faculty and staff our theme this year is reset and relaunch really excited coming uh out of the pandemic hopefully really coming out of the pandemic we have some guidance from the state but there are no mandates or requirements and so we're really excited about that our nurses are working very hard to develop a letter of crystal-clear communication that'll go out to the parents at some point next week also um it's important to know and as a reminder for parents who might be watching for students who receive special services mrs d nicola hickman our special services uh leader she sent out her communication to all of those families uh dr mann today sent out her intro letter to the faculty and last week sent her introductory letter

011out to all of the families via school message so if you haven't checked those out please do um let's see friday my uh the brookfield broadcast our district newsletter will be going out we're looking forward to get that out and of course our principals have already been communicating with families we'll continue to ramp up communications over the next week finally it's very important to note and we've noted that to families that on august 23rd powerschool will be available to them for noting schedules and also noting class assignments powerschool is open for demographic data updates as well as looking into the handbook and other things for sign off for parents so please go to powerschool and update your children's information i also wanted to know working with eric our technology director we have a final meeting

012on friday with the state for the technology package for canada lake elementary we have a strong and full anticipation of the final approval that is verbally happening on friday and i'm sure the documentation will follow and then finally the a little bit of news with numbers kindergarten enrollment at this moment is 164. that's an average of 18.2 students per class and we also have our paraprofessionals joining and they're all hired so we're really in great shape with our intentions for kindergarten there's 182 students in first grade which butch is at an average of about 20 students in each class for new teachers we're looking to hire this year the net at the end of the day is going to be about 17. um i wanted everybody to know that and then mr post from his

013office we sent out a school message yesterday there's new federal monies uh in called the smart lunch program and uh that information went out if we believe in the three hundred and thirty thousand dollars that brookfield is being uh being allocated it probably will take us into december for free lunch for uh all the students just like we had it last year so probably not halfway through the year but a good amount so i wanted to let everybody be alerted to that all those communications have gone home and that's all i have i don't know if anybody has any questions thank you thank you dr girl so we're going to do subcommittee reports before we then get into the uh and the consent agenda before we get into the main part of the presentations this

014evening so i'll just ask our uh our chairs of the communities as quick as possible we met on august 3rd we reviewed the school did reports um cleaning protocols at kendo like elementary school and staff and we discussed hillyard's responses to our fellow questions we asked mr caldwell to review the custodial staffing implications of moving our huckleberry students and staff to canada lake elementary school mid-year is it going to be a possible real allocation for other schools leadership team needs to re-look at that do we have sufficient staff income january do we need to do something this year by september the main office gym and cafeteria should be totally finished the second third and fourth grade awaiting should be complete can learn pre-k may take a little longer while we're demolishing huckleberry so is this

015huckleberry team that we have now sufficient to move over to canada lake there are a lot of levels of details that need to be ironed out so to be a temporary plant to get through the year so gaining 20 000 square feet but losing the square footage of the portables which is about 6 700 square feet so a net of 14 000. so we're requesting a second half of the year proposal in cost some capital project updates um most important thing mr clavo is going to give us an update on all the projects during our september meeting so look forward to that the library ac unit at the high school dan has an engineer working on the specs won't be in place by the time school starts so we're looking into getting fans to provide

016some relief hvac the installation system from abs is going well taking control of the equipment the new software there'll be a meeting early next week we're having a supply chain issue with the for the seam valves work we're doing now is in the classroom so we can get it done before school reopen so looking at 100 controlled by the winter season project um we're in the process of getting more clarity on where we are in the process and if all the funds are approved and if additional funds are needed we'll be having a special meeting next week to address this the guidance for the roof rfp has been issued walkthrough was last week proposals are due next week can't do the work when students are in the building so the project should be able to

017move quickly once it starts security fixtures tucked onto work walk through specs for window films and hardware across the district the project is actively moving plumbing and fixtures we're nearing completion of the three bathrooms the floors tiles insulation sinks and hand dryers it's on time and on budget and coming out great there's some new projects the seminar room seating at wisconsin we're getting quotes and specs the cafeteria floor at risking air we're getting codes and specs and the electric service at risk near up to a year of supply demand issues so it's requiring the school to be shut down so work will need to be done during april great for summer the rest of the paving will be done next summer and the wall update at the middle school abatement has been going on we're

018nearing completion of the asbestos by the end of the week contract the contractor place the order for the veneer the color pattern and layout has been selected it will be a stucco type product similar look based on the original proposal the goal of the contractor is based on what weather so hoping to have it done by mid late december old permits have been taken care of we have some added expenses on the site 900 a day for the monitoring and testing this 900 a day includes the air sampling of the interior of the building and the hygienist who has to be on site during the abatement so we asked mr close to follow up with the town controller on the status of additional funding for the services custodian staffing update i see coming up on

019our consent agenda so we had we're interviewing two candidates i see they're hired to fill the position at huckleberry and center school there's a team member out on medical but we're looking to supplement that position with green life until he recuperates and comes back to work buildings condition study the focus is on the middle school in high school we've gotten sample rfps and sample building condition studies from the boards on encore architect and provided them to the purchasing agent mr post will be working with the purchasing agent to refine the documents go out to bid scope of the work that needs to get done and getting on the same page is still a work in progress school security proposal to add sros dan is appealing to spaces for these individuals not going to do anything

020formal yet until funding has been approved we also discussed physical security at the schools new business so we briefly looked at the capital plan but we're going to take a harder look at it next month once we've had some time to look at it individually and the last thing miscellaneous discussion the high school roof job is set to begin on august 8th and it should be done in five to eight days hopefully that is done okay thank you any questions for uh joining facilities hearing none we'll move to the finance all right so we're at the time of the year where we're looking at um last year's budget this year's budget as well as next year's budget so um just to kind of recap for everybody um the 2122 budget we ended with a 62

021000 deficit that did include 94 000 in unbudgeted covent expenses as well as 62 000 in unbudgeted special education costs the freeze that we implemented back in the spring saved over 370 000 um obviously there were a bunch of other overages in there but um obviously the big ones were coped in special education but in the end we couldn't contain that 62 000 so we have we had asked for a special appropriation which the board of selectmen or finance both approved when it comes to this year we are already looking at some risks um health insurance again heating fuel prices again as well as salaries where not quite where we would have expected to be in terms of our turnover uh we are already looking at potential savings um mostly in the realm of leaving

022certain positions open so we'll see where that takes is it's still very brilliant here and then we are already looking towards next year we're going as a as a finance committee going to be inspecting the budget prior to the superintendent's presentation that's mostly due to the fact that our board of ed meeting in december is very late in the month um so there's hardly any time for that for us as a committee to kind of start our inspection um between then and the meeting so we will be starting the board on the consent agenda which are new hires resignations a leave of absence and degree changes okay it's been moved and seconded uh dr grohl any comments on the consent agenda but he did want to pass on his congratulations to all those who had

023degree changes um we had a number of people who moved to masters or masters 15th or sixth year okay so congratulations to all those folks and also a big congratulations to this uh to dr holly she was with us for five years uh our world language and the ell curriculum coordinator and and director and it's such a wonderful job for us and brought us so far she's moved down to new canadian we wish her well um and year um we do begin uh interviews to try to replace her on friday okay all right unless there's any other questions okay all in favor of approving the consensus all right it's unanimous now before we leave the consent agenda topic um we did have a little presentation we would like to make and uh we had dr

024ruby here is here for her fighting uh meeting with us as a board i had an opportunity to say my piece at the last meeting did you watch it by the way and she said she did watch it i thought it would be you guys don't want to keep hearing me draw wrong about it so i'm going to turn it over to our vice chair um mrs goldstein and let you say a few words so i have not been looking for her to this day it's a huge loss to brookfield and i'm pretty devastated and i know many share sentiments um no one will ever be able to replace you dr lee you are the backbone to our district from the first meeting i had with you back in september of 2015 when i presented

025all my data as a parent and educator you embraced it and didn't deny our district's shortcomings you saw it as a duty to make our district better our schools were falling and falling fast with low rankings despite these circumstances you took on the challenge of improving our schools fully embracing the difficult road ahead while handling the obstacles with poison dignity in a very short time you accomplished great things you were the one behind the scenes who didn't get the credits you deserved you closed the district level achievement gap and held all accountable for their role in repairing our district you're a true instructional leader who is dynamic in your craft and expert in the field of education you are the brains behind the operation most important you kept focused on the district's goals for students

026by putting a high premium on intensive staff development as i said in our last meeting you built teacher and leader capacity and you never slanted the data you just reported it what i admire most about you is that you're not a people pleaser and you're always very transparent you were there at your job you made the hard decisions and those and had those hard conversations people avoided i will continue to appreciate and respect your perspective and i thank you for rejuvenating my love of education and helping me become a lifelong learner i've so i knew that joy would probably capture most of our sentiments but i just wanted to say that it has been one of the greatest honors to work this closely with you over the last five years not only have you done

027a lot for us as a district but you have you have made me grow more as a person as well and i really appreciate that um as joy kind of captured in her statement um you kind of force people to get comfortable with uncomfortable truth and i think we all need to do that and i think you've led by example in that way and i hope that we continue to make you proud and i know that wherever life takes you anyone is lucky to cross paths with you and i sure hope that our paths cross again soon so thank you you were definitely the one person that kind of came to me and asked me a lot of good questions and i can't say i'm gonna miss the emails that you send me with the

028long [Music] articles i read every single one of them and i i learned a lot and i very much appreciate the data driven approach that you have thank you very much [Music] for being the key to our success that's the theme we hope that you always be able to look at it and think of us [Applause] wow i'm going to go over here thank you for those very kind words it is bittersweet believe in brookfield i came here thinking that i was going to stay until i couldn't do anything anymore but circumstances change and one of the things that i appreciate you saying because it's really important to me is the support that the board this board and the boards that came before you gave not to me but to the district the support for

029professional learning um we talk every single budget season about how much of our money 80 or more goes to human resources and i've made the analogy of if you bought a hundred thousand dollar car and then you never serviced it there's something wrong with you and so when you bring intelligent dedicated people who are still works in progress into your organization and you don't invest in their professional development just like the car it's not going to work so we we had some tough meetings in the beginning because i think somebody said well they went to school what are we up to well you know the car was made in a nice place and we still need to put oil in it so we had those rough points in the in the very beginning and then

030i remember a recent budget where we were trying to figure out where we could pinch and poke and pull to get some money back and i was going to give up some tv money and you wouldn't less because you believe in it and i really appreciate the fact that when we needed to transition from the i'll call spray and pray or everybody gets the same thing kind of pd because there were certain things that everybody we all need to be on the same page and there's efficient ways to do that but we reached a point where we really needed to differentiate and individualize you know the instruction that we gave to teachers in the form of pd and we wanted to go towards instructional coaching and i don't know if everybody was on the same

031page but i appreciated the support that you all came together and let us do that and that brings us into uh nobody can fill my shoes well i met somebody who i think maybe your feet are bigger than mine so we might have to get new shoes but i had the fortune of finally meeting anna the friday afternoon before she started unfortunately i wish that we had had more time together because i was so impressed with her as a leader as a person coming into this district with a skill set that is really going to take the district to the next level and you liked some of the time my transparency well if you thought i was transparent you haven't seen anything yet because this woman is probably one of the most honest and transparent

032leaders that i've worked with we had short but i think deep enough conversations where i feel like her strengths in the areas that she's been working in for the past many years are going to be such an asset to mr belanda and his team at the high school and what impressed me is her roll up her sleeves and get into the work that she's less familiar with and we talked about plans for the curriculum work that i my heart was warmed by the fact that all of the principals in our district want to continue the curriculum work and and sought out making sure that we had the purchase orders all set for doing that as the year kicked off and that's all done and then dr mann wants to jump you know feet first into

033that work as well and we've set up for her to be able to work with um marie alcock on her own and then she'll be working with the rest of the teams in their work so i think you're in the best of hands i'm just jealous that i'm not going to get to work with her because i think that it would have been really synergistic to to be able to work with such a dynamic person and i think lisa can attest the fact that the last thing i said to her when we had a get-together and we said goodbye i gave her a big hug and i just said be good to anna because we need her so i feel really good knowing that she's coming in and that she's going to have all of

034your support and the support of the principals and in central office i'd like to you know particularly thank the um the team of principals because even though they're not all here you know we have different people the players are changing but we had um amazing opportunity to work during covet because zoom did give us some freedom that we didn't we don't have when we do everything in person and i think the work that we did really working on what's our why why are we in this will feed well into the work that is planned for this year and the central office staff you know i couldn't work with nicer people um the people we call it the back office it's a wonderful office but we have little names for all the places like it's some

035you know big taj mahal but people in the back office the people in um in hr the people in special ed everybody's always willing to to help a hand um ken never says no except if you're asking for money but if you're asking for help he's always there as is joan and lisa this is the heartbeat of the district so it's been my honor to work with all of you and the last person i'd like to talk about is deb varys um you know when the board i don't even know how it happened it was like a gift from heaven um one night said oh we can we should reinstate that position and that just really transformed my work because you know one man band can't really can't really do the job that needs to

036be done to support the students and then and the teachers in this district and having the director of instruction position reinstated and allowing deb and i to work so closely together that first year and deb taking over some of the duties and me being able to take on new things i think just was really an area of strength for the district so i'm hoping that in the planning for what happens as you transition to the sex school year that anna will be afford afforded the same opportunity to build the office that you afforded me through that position so thank you very much i really appreciate this gift and your kind words and this woman who never says anything up here is the funniest lady ever if you haven't spent time with her invite her to

037be on a committee because no matter how boring you thought your committee was when she's on it it's a laugh a minute you're welcome i'll uh just close it out on behalf of the board the path of dr barrel on behalf of all the teachers and staff in the desperate thank you for everything you've done for us you are the key to our success and uh i will say brookfield's loss of sacred hearts win and i keep telling people they ought to go look into your program so hopefully you're going to have students say mr bell that said i should come i should come meet me okay thank you um all right so next up on our agenda is we're moving on to the school security presentation and i'd like to the the action is

038that we receive a presentation from dr burrell and the district leadership team and regarding school security dr berlin noah has built up an agenda with different speakers and i appreciate that so we're going to turn off this microphone and turn it over to you dr burma all right can you hear me yes thank you mr belden so we are looking forward to uh sharing this information uh with you tonight um as as has been spoken about by the cars through public comment tonight and a little bit by you mr belden we have been working on this probably for about eight weeks now since we reinstated the security task force in mid-june and working quite hard on this and this has not been a solo effort or just a florida bed effort the police department's been

039with us the first selectmen has been with us morris like the board of finance principals the district leadership team it's just been a real team and effort and we're really excited to bring some different folks up tonight it's really important to know excuse me which way gentlemen all right so the agenda for this evening i'm going to give an overview of our current security practices it will be a very transparent report on what we currently do we've continued to build on that for a number of years now and i'm actually really excited to share it because there is a lot of opinion and or sometimes misinformation out there about how we handle things in terms of security the one thing we won't do is give away the school and that's a quote from mr giuliano

040one of our parents who came to a public comment and said you can't give away the school so we'll share information with you tonight for instance we'll share that there's panic buttons but we won't share where those panic buttons are or where the security cameras are actually located but we are going to give you a very detailed overview in addition to that the structural component will be dr pepsoski's field under the weather he was going to join us to talk a little bit about that but mrs farias from center school will come up and talk a little bit about the structural tier of security our technology director eric conklin will come and talk about the technological side of security the behavioral side of the training side of security of staff and of the students will

041come from mr velanda and then i'm going to actually talk a little bit about the law enforcement overview that we have and then invite sean flynn our sro school resource officer from wisconsin and also staff member of the year for 21-22 i'll talk a little bit about a day in the life of the school resource offers we talk about it we put the roles out to people we share job descriptions but what does sean actually do day to day and if there's an emergency how quickly to show them respond and what's that communication look like we'll also invite the chief up uh with me to talk a little bit about the actual security enhancement plan once we do the overview uh finish up the opening and then from there i'm actually inviting the chair of

042the municipal building committee also known as the nbc mr checko to talk about the detailed design elements and planning that is going into canada wood lake elementary so that's the outline of the presentation this evening so the first thing we need to say is safety and security it's the number one priority for our students and staff the key is we have to make the school safe but it also has to be more welcoming and inviting and it's a balance we need to strike to that end it's important to put a declaration out there so everybody knows our schools are safe safety planning protocols what do we do as a school system and we want to share that in connecticut all school districts have common things that we do together and so some of those things

043that we do are work with the department of emergency management services and create what's called an all hazard safety plan this has to be updated annually it's about a five inch thick binder it's got every plan from each of the schools district procedures and all of the the town leaders from the fire department police department emergency services signatories as well as first selectmen superintendent's office facilities it's a lot of teamwork that goes into putting that together there's a lot of common language you've heard phrases like shelter and place lockdown threat assessment these are all commonly understood phrases as we get through with behavioral piece of things roles and responsibilities are clearly delineated and we have school specific and district plans uh in there and everything aligns with the board of ed the state and federal

044policy we have to make sure that the other thing we do that not everybody knows is we consult with safety experts so we have third parties and we've had a homeland security offer a full homeland security audit as recently as 2019 which helped build plans forward from there we've again worked with dennis and also we brought in a private firm called safe cell and they actually helped develop our after school activities at the high school and um layout of the facility and the property and what we would do in all kinds of safety scenarios to build that the other thing we do is starting i think it was march we worked with connecticut center for school safety and department of emergency management services to work on emergency model module training the first one we worked

045on was threat assessment so what are the four tiers of school security we're going to get into it now and start to bring some folks up to help us understand that the key phrase that everyone needs to understand and mrs carr mentioned in a public comment tonight is a layered approach to security layer upon layer upon enhancement upon enhancement to continually look and mr carr actually talked about being flexible and open and ready to move at any time that's called being responsive but we want to be responsive to how our claim is working and evolve that over time so a layered approach to security we've done a lot of that with our task force work so another phrase that is used in school security is deter detect and delight you'll know in our plans opportunities

046strategies protocols that deter um would be intruders or actors uh help us detect they just talked about threat assessment and if if things are to break down and actually someone actually is on the property how do we delay so we can get our emergency services there to support us and so the four tiers of school safety are structural technological behavior and law enforcement so i'd actually like to invite mrs ferriss up to come talk a little bit and help me with this slide on the structural actions taken so some of the things and dev is going to kind of tell a little bit of a story how things work but access control into buildings is controlled through sally ports or man traps as they're called it's a double entry system we have the buzz and

047visitor system visitors must have a purpose we replace and repair outside doors and locks there's a school dude custodial and maintenance management system where reports are given and we get there and fix those locks the key thing is keeping those doors locked you know that and then we have strategically placed film computer resistant film on glass doors and windows in certain areas inside the building staff have keys to lock their classroom doors from the inside including daily substitutes that comes in it's really important and then there's cl uh the chemical lake plant has a keying access uh managing the system that we're putting together is very cohesive very coherent we just had a meeting on august 15th and then most recently um this week vlogs 15 and then like i said mr czech will talk

048a little bit about that tonight so deb can you come up and share a little bit about structural health as you just said i'm sorry please sure so i'm not sure that this is much of a story first of all good evening thank you for the opportunity to share some of the structural actions at our school it's a beautiful picture of the southport area of center school so when a visitor comes to the door as many of you have done so there's a little buzzer system so there's a doorbell so you go and you press the doorbell and that's when the secretarial staff can you know press the talk button and have a conversation with the visitor who's outside of the school building all of the doors are locked there's no entry into the building

049without being buzzed in and ringing the doorbell on the front entrance um the secretary will ask you know first of all greet and say hello how can i help you um and the visitor has to introduce themselves and why they're in why they're there they also have to show a photo id and present the photo id into the camera so that um the secretary can look and see that the photo matches with the person that's there in the camera and at that point they can be buzzed in to the building they're not yet in the school area because of the sally corridor the double entry door and they still don't have access to get into the main office they would have to be buzzed into the office as well so you can see that there's

050like a little i don't know movie theater ticket window there and that's where the visitor would go and be able to speak to the secretary that's um greeting them be able to show their id and give them their driver's license and at that point the driver's license would be put into the raptor system which i thought mr copeland is going to speak to in a few minutes um and there that's really just to look at the sex offender database and assuming that there are no red flags then the visitor is given a printing from the raptor system visitor pass to be able to go and enter the building there's still not there's no entry into the building until they're buzzed in to that door that you can see there the sound port door and then

051there's entry into the um into the building if the visitor knows where they're going and someone's expecting them um they can go and if not then they're escorted by somebody to the place that they're going and then they have entered into the school so as you can see when uh dr green was talking about deter um you know and delay i don't know the other day thank you and detect um some of the structural uh features certainly go toward those uh those areas all of them actually so those are some of the structural features just to give you an idea to walk you through the process of how you would gain entry into the building dad i think you could make that into a story maybe a little children's book of how you get into

052a brookfield school i think that could be a good one um so when i forgot about that bob thank you so it was early in like dr rubio reminisce back to 2015. um so early on in my tenure school had started in 2015 it was probably september and uh i didn't bring my my uh swipe badge um but i had my license so i was buzzed in and um the next person i got to it was a different uh i had to be a clerk in the office at the time not one of the secretaries and uh folks in the office knew who i was they were anticipating a quick buzz and i'd get through the sally park and uh i'll leave the person nameless they they said wait a second who are you i

053want to see your license so i gladly handed over my license and everybody was a little bit embarrassed and um that's the superintendent that's so you should let him in and oh my gosh i should have let you say no you did your job that's exactly what we expect you to do hold me up double check make sure everything is is so we're really happy about that and we also have some stories that bore you with them where we've had a false positive on the sex offender registry on the raptor ware and if you want to talk about a bunch of mama bears at a school and custodians and everyone else secretaries teachers when they hear that buzz swarm uh a sally porter to make sure our kids are going to be safe i can

054tell you we have that kind of commitment and devotion to our students uh the schools are safe it's pretty darn good all right next slide technological so some of the actions taken i'll invite uh uh eric conklin over when he's ready i think eric's over there um there's a lot we've done and eric is going to give a little bit of detail but just kind of reading some highlights from the slide we have cameras we talked about the swipe badge access i mentioned panic buttons earlier when i opened my comments we had all from all the phones in the district meaning a ball call where a teacher can actually or a staff member can make it all call from any phone if they suspect a reason where it's serious enough that we need to call

055a lockdown they don't have to waste time running to the office or trying to call the office they have that authority and the principles will be going over that and mark can talk to the training aspect of things we've made a lot of upgrades to the pa systems especially in areas maybe some stairwell areas near bathroom areas where or just because of the age of our facilities where the audio just wasn't as good the raptor air was mentioned i'll let eric talk to that we have classroom phones that dial 9-1-1 directly we have 24-7 monitoring of internet activity so the firm calls securely and eric really can talk to that i think that's going to be an interesting one and share a little bit about eric and then certainly we'll work on a lot of

056cyber security initiatives so i'll turn that over to you aaron please good evening everyone thank you dr grill um so some of these are and i'll mention when i get to them uh they are in a lot of collaboration with dan caldwell and the facilities department uh so technology does not act alone in a lot of this like a lot of things especially related to security it truly is um a team effort to make sure that everybody's safe um so again the video cameras that dr bro mentioned in the swipe access badges we do work closely with facilities on maintaining and supporting those making sure they work hr produces our badges and makes sure that people have the right permissions to get into the building and i'm talking about staff members getting to the buildings

057that they're supposed to get into at the times that they are supposed to get into whenever we do have an issue with a door that say jammed or badge isn't working we do try to fix that in-house first dan's team is incredibly responsive in trying to fix the door we do have a local vendor that supports our cameras and badge access and is very very very responsive in supporting us when we do have an issue which is crazy every office does have the panic buttons again not to give away the school they exist in the school not going to say where um excuse me um the common all call phones in the district um that is something we actually worked on just before the pandemic um that was an initiative we took on uh where

058each school has a separate button combination that the teachers know it's in their emergency folders uh they dial that button hit pound and uh sorry sorry they dial that combination hit pounding can produce an all call that goes out through the pa system just like the office does when they have to make it all call just like they do when they call for buses or anything like that um uh facilities team really headed this one the upgrades to the pa systems i know a couple of our schools had some dead zones again that was another initiative taken during uh before the pandemic um i got to work with uh mr caldwell on some of those initiatives uh but uh all of those gaps in coverage um have since been uh addressed and everybody in the

059building uh can hear any announcement um and it's gonna be even more incredible at uh the new canada lake school when that whole audio system goes into place uh i'm gonna talk a little more on the raptor wear so yes every every visitor to the building is uh expected to present a photo identification that gets scanned checked against the sex offender database registry that is all that this system is to do um is to check the sex offender registry but also to produce a photo identification badge um so if you've never gotten one before what it does is it scans your license um it also grabs the photo of your license prints you a badge that has your picture on it the location that you're going and the time that you enter that person is

060expected to give that badge back that little sticker badge back to the main office before they leave in which they then get signed out of the building so you not only get signed in but you also get signed out of the building while staff of the school that they belong in have badge access to get in if it's not your normal building so for example myself if i'm visiting one of the schools we ask can we really promote our staff to not use your badge to go into one of the side entrances but to go into the main entrance go to the main entrance the main office staff should know that you're there they can sign you in the raptor system as well you don't have to produce your photo identification you get a badge

061you use your employee badge but it can keep track of who's in the building at the time it was a visitor and who leaves the building when the system does check the sex offender database it does give the uh staff an opportunity to check to see um if it's a match right you can have two people with the same name same birthday one's a sex offender and one's not and so you do have to have an opportunity to check that if the information matches doesn't match they can hit no and the person can be signed in take their badge and go on their way to their destination if there is a match we have it set where the principal gets a email and text message notification as well as designated individuals in the school and

062definitely the sro in each building uh and the youth officer um that was there at the time would actually get a notification and be able to respond immediately um determine what the person's business is in the building um if they do have a you know business in the building they would then be escorted throughout the building or if they don't have a business in the building that is warranted they are asked to leave classroom phones dialing directly 9-1-1 this is actually now a law that went in i believe in early 2020 i was just looking it up before what this basically means is if many of you know from offices or classrooms or schools you often have to dial a digit to get out to an external number so you know 9 860 dial a

063number you know or 8. um that can waste precious time especially if you're in a place where you don't know what that number is it could be two digits it could be an external button um and so it is actually a federal law um that classroom phones dial 9-1-1 directly without any additional button combinations and so we had to follow that and we've done that district-wide um we do check that on occasion especially if we've changed extensions changed phones move things around um we do check on occasion we call up dispatch tell them we're calling 9-1-1 and make sure that um it works um something more uh something newer to the district uh as dr grow mentioned here um is our 24 7 monitoring of internet activity uh with a platform called securely this kind

064of enters more into our threat assessment and this is a platform where we are now able to monitor the web activity of students using district google accounts and district devices 24 7 no matter where they are whether they're on our school network or in starbucks on public wi-fi as long as they're connected to the internet we can monitor the idea of this is looking for keywords and searches um looking for you know indications that the student is going to harm somebody else have self-harm we've rolled this out um at the elementary level and not to go into too much detail but we rolled this out in the elementary level uh in the spring um we actually had a search um that was questionable one of our texts brought it to me i brought it to

065the principal of that building and it turns out that they got to have a discussion with a student that they never would have had if it wasn't for this tool um and so it has already helped a student and we are um looking forward to see how it can help more um and keep an eye as we as we really turn towards not only um physical security but also threat assessment and looking at the security online and that rolls into cyber security initiatives um you know while we you know we see cyber security as you know a lot of things happening in the news with hacks and ransom and you know taking over of networks uh you know we also look at protecting phishing attacks phishing schemes um spamming attacks things that might lure students

066into areas where they shouldn't be and shouldn't go um and so there's a lot of initiatives that we look forward to there as we partner with the state and in how they support us um i'm not going to go into too much detail on what some of the things we're implementing and some of the things we're doing but we regularly daily monitor cyber security initiatives changes you know that's we we've seen in the last couple of years that um it's something that changes constantly um and so we always have to stay ahead of it um which isn't always easy to do yep thanks eric that was really comprehensive um it's important to note that the security task force over the years um and the combination of the homeland security audit are what produced the actions

067here um over time and that's really important and we're able to bring those these actions or these initiatives or these needs and many of them have a budget implication to work through with the facilities committee or the finance committee and work that through in our budget so that's an important note as well all right i'm going to invite mr glenda down for the behavioral piece which is the training piece and things that are implemented and underway and rather than me read i'll turn it over to the esteemed mr martin thank you dr brown hello everybody um again i'm not going to read through this list specifically you can obviously take a look at some of the things that we're working through uh it's important to note as you see that first bullet that's up there

068uh as we start the school year it's always important to retrain and reactivate the staff for their protocols and procedures that's things that every building principal will be doing with their staff the first days of school uh oftentimes we'll invite not all the time we will have our sro present likely i imagine at the middle school officer flynn does go as well and talks about some of those emergency and safety protocols and procedures we talk about the different kinds of drills how those drills are initiated in the event of the basics in terms of lockdown drills we do talk about other emergency drills in terms of fire drills as well as sometimes we might need to practice a shelter in place or hold in place um some people call it lock-in but um these are

069all things that are covered in our all-hazard safety security plans in terms of how we conduct these particular drills what protocols are in place staff are also informed of how they can use their classroom phones and the events that they needed to call and mr conklin talked about that the ability to access the pa system call a lockdown if needed or call 911. so we do review with staff all those procedures it is a always a difficult conversation to have um you know and i think someone described it best i think i was talking to sergeant o'such last week talked about teachers and educators with their flock and wanted to take care of them and so we go through in depth and how to do that in the event of a lockdown we also do

070things in terms of uh reunification attendance protocols whether we go outside for a fire drill uh we want to make sure that we're taking accurate attendance and accounting for all the different kids that are there so we have protocols in place there's emergency folders we review that quite extensively with the staff once the students come back we do also do presentations with the staff um the students when we go through some of the things that they could possibly hear and want to react and what to do one of the big questions is what do i do with them in the bathroom when this happens right because we've always talked about in the classroom what we do talk about with kids what do i do if there's a fire drill or if there's a lockdown drill

071called and i'm in the bathroom and we talk about kids with what they're supposed to do from those particular standpoints uh also giving them a question and answer sessions so they can ask questions as needed and then we do these drills once a month we don't do every type of drill every month we do at least two fire drills uh one a month we do 10 in a school year we're required by state law to do that we record those and report that out and then other types of drills we do working with my sro i've had great relationships for example brian flanigan was very upfront about choosing random times for drills doing them when they're inconvenient for all of us right it makes really good sense if you do a fire drill when it's

072the least obtrusive to education and teaching you know so we tend to try to avoid lunch times or passing in the hallway during those times but then we want to try to do them then as well things where we've looked at we haven't necessarily done them this past year but as we will practice this we've done things where we'll actually hold the sign that says there's a fire at this exit it's not an actual fire it just helps kids they get so used to going on a certain exit a certain way we throw them those curveballs and talk about it i think the important thing too that we talked about with every drill whether it be a lockdown or a fire drill staff the administrators are throughout the course of the building oftentimes with custodians

073and sros and oftentimes we've had chief policies has come up and been a part of those drills as well one of the things i feel very comfortable with and i say this to people that ask you know what's it like being a principal and talking about school safety and security i can't give the police department enough credit for the work that they do um they are on it and i'm really appreciative that i work in a community where that's um so to i know officer flynn and chief will be here today so i want to thank them for the work they do i know it's thankless work but we feel unbelievably comfortable with you guys here so i truly appreciate that i think the other thing that's important to know too is that we do

074um depending on how you determine how wash or meet and have a conversation afterwards where we get all the people that observe the drum the police department if they're there school security administrators and talk about what we saw when we go through and check doors are there any things we need to look at do we need to remind kids about what to do with the bathroom did someone not close their blinds we just we go through it we talk about it and then we reinforce the staff okay here's what we saw today not in munching anybody but here's what we saw and here's how we continue to get better so by doing that drilling practice right and trying to keep things fresh and new and a little bit different it sadly keeps us on our

075toes but that's what we want so that in the event of an actual emergency that ever was to happen we're ready and we know that fire drills are most likely the thing we're ever going to have to deal with and so we focus on that significantly another thing that's on there is the say something app you can see that pretty clearly it's an extensive program we're really excited to be on the wait list takes a little bit of time i know eric had talked about that previously but we're looking forward to being able to get on board with that particular program through san diego promise in january so it's going to give a lot of opportunity we have a lot 896 students a lot of eyes and ears about things that are going on and

076around the building and so kids understanding to see something say something and we get a lot of information help and support for those outskirt behavioral types of things that people may be concerned of and this app is going to go a long way to help us with that as well [Music] so you can see there's a lot that goes into the training of staff you can see the detail in which um eric and mark and dad talked about everything we had in place the last tier that i'd like to talk about is law enforcement like i said i'll be inviting the chief and uh officer flynn up in just a second um to echo what mr bulletin has said i have had the absolute pleasure joy and honor of working with three incredible police chief

077leaders starting with robert montgomery and then jay purcell and now uh john palisi it's never an easy job it is stressful they are always there for us call the cell phone and we are in touch it's that simple they call me um they give me heads ups we work directly with our sros with such a just easy smooth working relationship i couldn't ask for anything more and more support so thank you gentlemen and the entire department so what do we do with law enforcement our first responders i think it's really important that what is our security staffing so as we get ready to talk about the enhancement plan and the next sliders here is what do what do we actually have right now and i know it's been talked about over the course of the

078summer it's important to really lay that out for everyone so at the high school we actually have an armed school resource officer or an sro and an unarmed security officers so that's our security current security staffing at the high school at the middle school we mentioned officer flynn will be up here in just a second he's our other sr of school resource officers are full sworn police officers and they are armed at the elementary schools both huckleberry and center school our youth officer with special training the sro is actually a special training to be school resource officers our youth officer has special training to be a youth officer lots of training goes into all these positions is also a sworn officer and a leader in the community and splits time between both schools police officers

079are employees of the police department our unarmed security guard is an employee of the school so just to make sure that's very concrete for everyone we have brookfield presence at a brookfield police presence at arrival dismissal time so rival dismissal times the most vulnerable times in the school day because the doors are open lots and lots of people we've all experienced the traffic out of school lots of parent drop off uh the high school student student arrivals as well in cars plus all of our buses so they're vulnerable times we have to really keep an eye there and we have police presence for that at the end of the school year uh post evolving where we were all very concerned there could have been copycat or inspired violent acts we made sure that the police

080department really made sure they supported us and we made sure we had a full officer stationed at the elementary schools for the duration of the day that wasn't a sustainable solution which is one of the pieces that led to the conversations over the past two months our fire marshal and police department their presence and feedback on emergency drills that's another piece of law enforcement and emergency response mr bolander already talked a great deal to that but it's important for everybody to know that if we have an emergency at the school response time from anywhere in our community is less than four minutes to get more officers there and ongoing meetings and communications that are as i've already alluded to it is just natural ongoing communication between the school system uh the schools and the police

081department and then actually most recently it was just last week there was two days of active shooter training for the police officers right here at brookfield high so we're constantly evolving training and getting ready and being in touch what i'd really like to do now is actually invite officer flynn sean if you can come up and talk a little bit about the day in life of an sro you can kind of talk to from the educators but let's hear from one of our sros what it's like so sean please normally i'm presenting with for middle schoolers so tell me some slack most mornings start off pre-routine and start off with the police department i gather my necessary belongings that i'm going to need throughout the day school put them in my police cruiser drive up

082park my market police freezer clearly visible spot in the parking lot from the road headed into my office put my things away safely and securely i go in and check the previous police logs from the days past see if many of our students families have been involved in anything that we you know counselors principals might need a heads up and then i'm going to make my way to the office talk to maria see if she has anything going on that day because she knows the schedule better than dean [Music] and then i make my way outside for the arrival pre-pandemic i would stand right in front of the entrance greet all the students while being able to see if anybody unauthorized building post pandemic there's a lot more parent drop off so traffic is a

083nightmare so i kind of split my time between from the building and the directing traffic i then head into the building see if she needs assistance with students who are arriving late and i make my way down to mr petrino's 6th grade classroom i challenge the kids to his science question every morning the winner gets a pizza party at the end of the year i have yet to cash then a quick walk around the school make sure all the exterior doors are locked all the gates for the portables are locked head back in my office check emails current events things i may need for presentations that i do for the students john grass alcohol the law for eighth graders and then at safety for the sixth graders search and season for the seventh graders uh

084knew this year dennis is offering i don't know if it's new to the issue but it's new for me demas is offering uh for fifth grade back emergency preparedness backpacks that the students can take home those flashlights glow sticks so that at home they can make emergency plans for if there's a fire in the house things like that so we're going to try that out this year um i also like mark said pd days probably the 26th i'll be presenting to the staff at our wisconsin plans our virtual drills because properly training staff at school is going to be the backbone of that emergency plan and how it plays out then 10 30 or so lunch waves start and i'm either in the cafeteria or i'm outside at recess either checking with the kids getting

085to know what's going on playing foursquare football whatever it is and just building that bond with the students because once you get that bond much like they say something at they're comfortable with it they're going to tell you what's going on so obviously i'm part of the safety committee for the school there's an sro where many different many different situations but regardless of what's going on where i am you know i have that school radio i have a police radio a cell phone something happens at that school i'm going everybody else is coming in less than four minutes but i don't know they can tell you yes the best job [Applause] not bad for a non-middle school audience you get a restaurant so i gotta write the chief up though um this is the point

086where while we can be confident and pleased with what we do we're always looking to improve and make things better and no matter what no plan is foolproof and there's always areas that need improvement a vulnerability that you see a risk area whatever it might be and so we assess those um through everything principal orlando was talking about what sean talked about eric talked about and we look through those and we get to gather that feedback and we again evolve and improve our plans we also did that with the task force when we analyzed where are our weak spots what do we need to address and a couple of the areas we need to address for sure is we wanted to ensure an arm of the presence of all of our schools that was a

087piece we wanted to make sure we had it on a entire school day basis and also a as sean said parking that cruiser right out front the other police cruiser up front that is a serious deterrent for uh wannabe actors so what i'd like to do now is just jump right into the actual enhancement plan we have to enhance we know there's no way to sugarcoat it violence across the country continues to increase and the shootings aren't stopping and so we need to be prepared we need to protect our kids so talk a little bit about our process so we um re-invigorated the task force after uvaldi and you can see the participants it's really important to see uh myself mr palanda mr poster business director mr conklin we've heard from our tech director the

088chief fire marshal d'souza board member is belden fernandez and bhutto gaspari berntorono who is a parent who is in the security industry uh brian janowski another one of our parents he's in uh administration in cyber and technology in terms of security and mr durkin who is actually an educator in a very different setting than ours but an educator who is a principal of a high school and has a very different experience than we had in brookfield so really was able to add a layer for us we had some overall objectives like i said one of them was thinking about how to get an armed presence in all the schools but we really needed to look at building from what we did in 2012 and the iterations there post sandy hook we reviewed all aspects of

089his plans and we recommended that layered stepwise incremental improvement over time we're going to be working on this we've worked for the last two months we're going to continue for probably the rest of the year and in this slide we talked about six to eight months but there's a lot of things we want to do and we want to really start getting that structural there's some things we wanted to ensure not only for this year but that the high school and the middle school really get up to the the best level we can as close as what you'll see with the new design with a brand new school in canada lake elementary so our initial focus was the staffing piece how are we going to enhance security personnel so we've had four formal task force

090meetings we've looked through studies in literature we also made sure we looked at earlier task force work we actually met with former board leadership from host sandy hook to get their input on how did they go about this decision-making process because prior to sandy hook we didn't even have sros in the schools so what did that decision-making process look like a lot of input came from parents the youth commission met with us and it's important to give credit to the youth commission they really championed the idea of the say something this past winter through the spring we had a lot of great meetings and dialogue there so they were a big catalyst for us and getting to say something at going of course discussions with other school districts what do you do what does it

091look like for you and you have to have a custom plan because every town is set up different has different resources etc etc but you can learn a lot from each other and then obviously law enforcement recommendations and any best practices of course that's why we have chief as part of the team so the task force recommended to the board which already was talked about how it went through the entire process with our elected boards and here's where our plan is right now and it's important to note because it was said in a couple of public comments i want to correct the record that the board of ed went against the police chief that has never been a more untrue statement the police chief chief policy was on the security task force as part of

092the decision-making process so like i said one of our big goals add a full-time arm presence at the elementary schools because they didn't have the full sro program so we're going to add an sro at each elementary school as with the sfne sro the will reports the police department were collaborating with the schools but ultimately there are sworn officers in the police chain of command for this year the two additional sros will be there but we're looking to reduce to one sro and who migrated to canada lake so we're thinking far ahead and we've got a budget development process that'll start to unfold uh come november the other piece we want to do is add monitoring capability to complement our sros this is a synergistic plan the unarmed security guards we've talked about we're going

093to be adding five in total to the brookfield public schools and what we're looking to do is have two guards specifically at the high school and one at the other schools let me talk about how that's going to look so bhs is an area at bhs there's an area after school where we really want to heighten security there so what we're going to do there is an unarmed asso at brookfield high school for after school asso stands for armed school security officer so while we have an armed presence in this plan at all of the schools during the school day the high school is very open there's lots of activity between athletics and drama and music and town meetings such as this we want to make sure we have an arm presence during after school

094time as well take us late into the evening we'll supplement that uh person with an unarmed security officer who can be monitoring cameras and also maybe another set of eyes and ears and again door access an aggressive stance on door access in all of the schools is always really important and so we had a unanimous vote of support from the task force at that point and most everybody watching tonight and everybody here understands the full process that that went through earlier this year what i'd like is to bring the chief up just to talk a little bit about this overall plan and kind of his thought process on best practice and how this plan works okay thanks for uh inviting me to speak tonight if you had told me 34 years ago when i became

095a police officer that i'd be up here arguing for police in the schools i would have told you that you were crazy but um since i'm a team chief i thought the first couple months of just dealing with budget meetings and i thought that was a lot the amount of hours that have gone into the to the planning and coming up with these recommendations to the town um for enhanced security in the schools has been daunting and i wish i could remember the word that you use for some of the meetings but they were quite colorful so this plan um like most of the people that spoke already tonight is a layered approach with the added sros at the school as well i think that the uh you know the principles who spoke tonight also

096you know they were talking about who was checking these people in and who was doing that and the the human error um of having these people or secretaries doing not that they don't do a good job but they're doing so many jobs in the schools already and one of the things that these uh these officers would do would be take over those roles to add that layer to be able to address these threats before they get into the building sean talked about his uh his role and his day and what that entails and just so you're you know you know that when you're getting the sro you're getting not only the security aspect of having an armed law enforcement there but you're getting the um you know the the benefit of of the officers interaction

097with students and the teaching levels and making them comfortable with with the officers that are there and and adding you know that other layer of security that the staff in the school shouldn't be worried about they shouldn't have to worry about you know what happened and what the students hold the night before nor nor would it be any anything that they would know of but these sros have access to that sean talked about checking the log and being briefed by the officers going off duty that extra layer that he wouldn't just get with um civilians or uh armed security uh without having a police officer there is just another layer um i think that this balanced approach um that i know after talking to members of the uh the board of finance is going to

098probably cost us dearly next year when we have to come up with a plan to fund this from our budgets and i'm not really looking forward to that but this this is and like i mentioned when i first got up here 34 years ago i wouldn't have been i would have never thought in the world i'd be up here having to talk about how we're going to fund and how many people we need to provide this layer of security um but the plan is uh what it is and it's a i think it's a balanced plan but like like tony mentioned earlier this is a work in progress and this is not the super solution to prevent anything from happening in our schools this is one layer of that security and i know having been

099invited to be on the task force and the other things that we're tasked with besides this personnel staffing and security issue dealing with the stuff and i look forward to being part of that discussion later um but this is a it's a fluid plan it's going to be revisited um we have a plan in place for the start of school this year to have officers there um like i think dr brill mentioned so there's not going to be a gap whether the town decides to support this plan or not we're still going to address the security issues the best we can within our needs and we're having staffing issues just like they are in most departments across the country um but i think that [Music] adding these people to the schools at a minimum creates

100that additional layer with all the security enhancements of the buildings that were already discussed there are flaws and we're not going to know what the floor's flaws are with with this new plan until we get it in place um and we can address those as we see fit we have a very good relationship with the schools and i think uh they're open to discussion and no one's above saying yeah we have a problem here we knew where some of the gaps were and the task force tried to address some of those and it was a pretty um dynamic group of people that had very strong opinions on whether these people should be armed or unarmed and what their role is what they're going to be doing so i think this plan as it stands right

101here right now is a balanced plan and i do support it i know that we're not going to make everybody happy but this is a hundred times better than what we were dealing with last year um with you want the right person in the job you don't want a police officer who doesn't want to be there or has just worked his eight-hour shift and found out 10 minutes before that that he's going to be stuck in order to work at the school to do security you want people that want to be there that have the right uh temperament that have the right attitude like like officer flynn um and some of our new sros that are going to be in all the schools to do the job and it goes without without saying how important

102it is getting the right person in those roles um right so yeah if anybody has any questions for me about the plan or like that feel free [Music] so i skipped over here so we're at a point now where we talked about not only what we do we talked about the plan for what we're going to do as the year starts chief addressed the interim plan while we work on the new plan which is to ensure that we have the youth officer in the sro which is covering all of our buildings and the next step i wanted to talk about i know the presentation is getting a little long but i think it's going to be a little bit more fun for everybody here because we're talking about the future now in terms of canada

103lake and i think this really ties in nicely because not everybody knows the security design that the plan that's going into canada so as you can see there's five areas and we're going to be turning over to different uh areas that we're switching off of this power point into another um our friends from tecton put together about a ten slide presentation that mr checko from the fbc is going to go through we're talking about security entry control you're going to see very similar themes here security control the principles of actual site design so purposely designing the building with safety and security in mind lockdown abilities and hardware obviously the uh resisting class that we talked about and also panel light glass and then certainly uh access control and cameras et cetera so paul would like

104to come up with good evening [Music] but before i started about hanover lake elementary school um you know for those of you who don't know december 14 2012 exercise in this board of education with five other four other parents six other parents but five of us who had students in kindergarten through fifth grade it wasn't the ac day um the five days after that the seven of us walked all four schools with robin montgomery as our chief and put in place a lot of the initial safety procedures five days later at a board of education union rated stefan myself scott mccarthy susan j miller harry shaper and victor katz voted on hand traps safety glazing access controls security windows and all those and a third-party security person to come out and evaluate all their schools

105moving forward so it's very dear and personal that this has been carried forward and i commend everybody on the school safety committee and the security task force for moving this forward and evolving this as we heard early on since that time in my professional life i've spent a better part of the last 10 years evaluating school safety plans for various districts or other clients in private schools evaluating a lot of the stake oil salesmen that we see in the products that are out there and i've always preached that there's a dichotomy between building safety and fire safety there are opponents in the spectrum and every obstacle you put in the way for delays are coming in is an obstacle for somebody believing very far and how do you achieve that balance and i think with

106canada elementary school in starting this um we've reached a great balance where we have points of entry for entering the school and everything else is an accident everything else is apparently equal for fire safety getting the students out in this this was such a collaborative effort between tecon architects the district district personnel eric conklin the security side um i think eric still eric murray is still working on things [Music] on the technological side and safety and cameras we've given him a cartoon launch and he's put together a plan and i don't think he ever realized how much time he'd have to spend putting into the school but he's done he's done a great job he's risen to the task and he's put together a technology and security package that's phenomenal in the school and we're

107excited to see it be implemented and see how it works we can judge it with everybody else but in creating safe environments today we go back to a report by professor john henry grimm who actually came up with those initial tenets of detect delay to term and in that a lot of what's in that report from 2013 is actually deflected in the school so let's go okay secure entry control right two step entry sequence we've all preached this we all know um about pressing the buzzer identifying yourself we have the two points of entry one for the lower grades one for the upper grades at the school they both have double entrances that are secure they both have personnel at windows and those are the only two points of entry at the front of the

108school that's it secured estimal visitors go directly they don't go directly to the school they actually once they're buzzed in and have to go into the office and then they're not into the school so it's a little double um you know little double mantra if you will those administrative offices are orchestrated and we'll go to the floor plan in a minute those administrative offices are oriented at the front of the school they have a 270 degree view of the parking lot the entry length and everything that's happening from candlewoodlake road all the way in so visual control over that entry is immense the principles of the site is the next antenna here where you need to create space between your front entrance and where your parking and your visitors areas are and what we have

109at canada elementary school as you can see there's this big green space at the front between the parking lot and the school and in that green space those roadways that are leading up to the entrances the school have followers you're not going to get a vehicle through there it's small enough that if you have emerging personnel and you have the gators you can fit between them but you're not fitting a car or beetle through them that's the space we need to create because when somebody comes up to that school and parks a car you have time between the time to get out and have to walk across that grass that somebody can lock down from school somebody sees out their front window across that there's a perceived threat you can lock down the school immediately

110so that building layout that natural landscape only gives you those three points of entry at the front two main ones and then a secondary one that's in the cafeteria that's only for voting but those two points of entry for the main entrance and for the pre-k entrance both pepper bridges that go across and those bridges underneath those bridges obviously is the original stream so for somebody to have to come down to that stream bed and come back up it's another deterrent they have to come across that bridge in order to have a director out to the front of the school and again it's a highly visible site at that location so with that you talking about natural access we talked about natchez natural surveillance you can see the circulation path you can see at the

111front what public spaces classroom spaces in the rear of the building so portion and i want to get to the building plan because i think that tells the greatest okay so if you look at the building plan we have all the common spaces we have the library media center we have the cafeterias we have the gymnasium through there we have two north south corridors one at the front that traverses across the administrative way one at the rear that goes across the back and that allows access into the classrooms both are based on a slight curve and you say well why would you do just kind of a slight curve it avoids having a direct sight so if you do have an intruder in school and you do have an event not being able to see

112around the curve provides an additional level of safety provides additional delay for somebody to be able to get to a safe space to be able to get to the classroom individually you'll see these blue bars there every portion of this school from the entrances cafeterias three classroom waves up and down can get compartmentalized to push that button so all the doors are on magnetic hold open allows free access during the day when this is instituted when there's an event that happens and those doors close it does not compartmentalize at school every door every window has an identifier both in the interior of the accident once that those sections are compartmentalized there is no inverse to any of those compartments there's only egress out of the school so if you did have somebody who was able

113to get into one of those compartments and everybody was locked down the only place where that person would go is out they have to exit the school they can't get into it can't give it to other lots of smaller buildings provide fire safety and provide building security at the same time and the use of these doors is one of the major factors there's no hardware on the sides of a lot of these doors between the staircases so even if somebody goes into the staircase and wants to come in there's nothing for them to be upbeat they're locked down and they can't even force them so there's a few uh you know a few security features in that one the classroom box sets themselves a double double sided that would heat up both sides these have

114a visual indicator on the inside so the teacher can visually know without having to go over that that door is locked they're in the glazing in the classroom in that door is what we call directional upstairs you can see straight in when that door is closed and locked you can see straight in to the teacher's workstation as soon as you move to the side you can't see it provides a huge blind spot enabling for any intruder being able to see into that classroom it's a honeycomb glass uh it's called directional visibility and it's a it's one of those other safety features which is put in you may say why is the individual indicator for the locking of the door on the outside well everyone teaches to be able to see and what happens if someone

115keeps going down the hallway visually they see the doors are locked they can they're moving on if you're intrigued if they have to stop at each door again we'll talk about delay every time we delay gives law enforcement enough time to at least respond to each other and that's what we've learned you know unfortunately hook took just about six minutes from starting finish if we can delay responders were there in two minutes and 35 seconds if we can delay hopefully we can delay it and the last we talked about security and access control we have access control in all the doorways again um that was in coordination with mr conklin we have security cameras throughout and again we don't get locations security cameras of safety buttons of the panic buttons we just know that they

116are throughout this building do you have them this isn't like john [Music] anybody wants to go back to a particular slide just let me know is there something else you'd like to see or talk about or hear about it again this was done in junction you know we were facilitators of the process we didn't come up with the security measures we absolutely gave our input but it was a collaborative effort between police department i know reviewed i know the district reviewed we have a technology department we talked with dan caldwell everybody this was a collaborative member and again we were facilitators in this process we gotta come from everybody i don't think there's anybody who wasn't asked the question um this was you know we had friday morning meetings with various departments throughout the town

117not only the organic education side dpw and everybody else to make sure you have fire access around the building emergency access vehicles around the building so you can come from the building from 100 to 360 degrees thanks paul um obviously a great deal of planning has gone in to that um eric if you're still up there can you go back to the first powerpoint for a second and then i'm gonna end the presentation and uh turn it over to mr belden if there's a question from the board or a conversation that needs to be had um so aaron can be good now there we go so i want to end with um student wellness because there's been several questions that have been asked what are you doing for student wellness what are you doing for

118student loans we do a lot we've been building that for quite a long time here in district and even this year we'll continue to add and enhance that's credit to everybody in this district uh an incredible credit to the board of education their leadership in the town and the support we've gotten for our budgets there's a lot of things we do and i'm not going to get into great detail but i've highlighted a number of things we do here because we've been focused on kind of the physical enhancing the presence of folks armed security security guards and having this conversation and that was the intention of this summers to do that work and a lot of structural and technological work is going to be going on with the task force going forward but in terms

119of the wellness supports mental health supports there's a number of things going on so just to highlight that for everybody as part of this presentation because both powerpoints we present tonight will be publicly available we want to make sure everybody can watch these videos as well and see what we're doing so as we know five years ago we began the integration of the yale ruler approach to social emotional learning and it's fully implemented across the district adding an anonymous reporting system and adding security personnel i think will be very good for student wellness and the feedback we receive from students that they want more of that training faculty and trauma informed instruction having social workers school counselors and psychologists at all of our schools having added social workers at center and at the high school

120adding a psychologist at the middle school adding the executive function and sel support of the paraprofessionals i talked about that earlier in kindergarten this year the high school they gave a presentation at the last meeting in july on the civic partnership for mental health support for students and their families right there hosted private mental health support right there hosted by our high school brookfield care is our long-standing partnership with programming on substance abuse mental health et cetera we've developed updated systems of academic and behavioral support we've added special education teachers we've added speech pathologists we've had a math interventionist this year we've added reading interventionists at the high school over the years recently dr talked about this earlier tonight mentioning the instructional coaches with embedded professional learning for lesson design helping teachers get better and

121better engaging students overall when you engage students and have wonderful instruction you have better behavior you have more exciting students and that's good for wellness holistically for children and all those coaches are in place so there's really a very big focus on mental health and wellness i just want to make sure that doesn't get lost in all the physical stuff we're talking about over the last two months so uh eric if you could uh like the screen there and then i will turn it over mr belden and i'm sure there's conversation or questions today thank you very much for your attention tonight so chief is still here and i see that mr czechoslovakia so we certainly can go to anybody for questions i want to thank you and thank everybody who spoke tonight for uh

122giving a very terrible review of what we do with security and it was an interesting discussion leading tonight because on the one side you don't want to tell everybody about what you're doing in security but as a board we decided to decide we need to share the fundamentals because everybody was making assumptions and i really appreciate you taking the time without giving away the building uh to uh to talk through the different things that we have done that we are doing and the new elementary school has got a lot of stuff built into it so i appreciate all the hard work there as well let me just ask the board we've had a chance to see some of these presentations in our executive sessions over the last weeks any questions you have for dr burrell

123or to any of the speakers them i do you know consistency and consistency of a procedure is crucial um are all the schools you know doing the drills the same like for example a lockdown drill is a lockdown drill at center school the same as lockdown drill to high school i'm not talking about the verbiage that we use the language obviously that's going to differ but um we should be consistent with doing the same drills is that the case i would say it's the case but if it's a question or if there is a question that it's not being implemented consistently we certainly will bring that up at our district leadership meeting for all intention there is a procedure for lockdowns there's a procedure for file drill fire drills of course developmentally appropriate so there

124should be a similarity but each level is different as well as you know so um should be implemented very similarly if we can get an update on that of course and the other i noticed on one of the slides that said we're taking an aggressive stance on door access what does that mean so one of the things that we want to make sure in terms of the security guards that we have in the plan and also the sros and having that extra strength adding that complementary strength to the sros is having the security guards and that aggressive stance is the chief talked about it is having someone more focused and dedicated on the greening aspect and signing aspect of visitors but yes to your point rosa um door checking to make sure doors are actually

125closed and locked yeah i i gotta add to that though is the specific discussion we had in our board of ed meeting was after school we have you know you can walk in the front door of brookville high school you can walk into the gym and be more aggressive on having fewer entrances after school right where because you'll have an armed officer but it can't be everywhere i want so it'll help if we were when we're more aggressive on keeping access following through a narrow area especially here at the high school after school yes and once as specific to the high school once we know we have funding secured we already have initial plans kind of thought through of how we will manage door access in this area of the building the gym auditorium area

126which gets a lot of traffic as well as the back and the main entry so hearing no more questions i want to thank that will bring us to the end of this part of the presentation i thank you and i think when we get to three main points this will be probably number one on that list to get everybody to uh just get a chance to see this and you know for those of you i'm saying this after the fact now i'm hoping people take the time to listen to these presentations so moving on we do have um some additional business we need to do this evening it'll go quickly i think we have three policies right since they're all first reads i would suggest you make the motions they [Music] instruction drugs tobacco alcohol

127for first reading as recommended by the policy communications subcommittee as well as approve new policy number 6159 instruction individualized education program special education program for first reading as recommended by the policy and communist communications subcommittee and that the board approved new policy number 6171 special education for a first reading as recommended by the policy and communication subcommittee exactly okay it's been moved and seconded um debbie why don't i turn it over to you and kind of let you give us what these three policies are about sure um all three of these policies are ones that we don't currently have we follow the policies but we didn't have formal written documentation of the policies and these are mandatory per cape so we would be adding them to our policies based on caves input so the first

128one is drugs tobacco and alcohol 6164.11 this is really very cut and dried it basically just says that the district will make every effort to educate staff and students about the harmful effects of drugs tobacco and alcohol and that the staff shall be provided with professional development and tools to carry out that teaching so that's the first one second one is regarding ieps and special education programs this one it's very lengthy and there's a lot of detail in there this includes extensive input from our special ed director this is d nicola hickman and it's really has to do with spelling out all the steps and processes that are required when a student is identified as having special needs and determining whether an iep is required and and how ptt gets put into motion so there's

129lots of very technical definitions in here happy to have mrs d nicola input on this one um but i think it very clearly um outlines all the steps that are required and again we're already following all these steps but this just formalizes it as a policy the last one is 6171 special education and this one again really just defines special education and makes a commitment or establishes an understanding that the district will provide a free and appropriate public education to any student that requires it up to age 20 22 is it i think it's 22. um and uh it just defines the different um laws and americans with disability acts that would lead a child to fall into one of those categories and that the district will provide special education to those students so again

130pretty straightforward we follow all of these procedures already this one has also been reviewed by the special education director her comments are included in there okay any questions on the broad summary and so for the public what it means to go for a first read is the we all receive the document we get a summary we all then have a chance to review it and send questions to the policy committee you know getting the board the time to review policies and get them properly fed and not by all so so when would you need input i actually forgot i don't have my calendar with me so do you know what our next policy meeting date is september 7th may be our next meeting okay so i'm gonna get um input questions and inputs to you

131and suggestions by the september 7th yeah okay okay so uh all any other questions from any board members okay all in favor of receiving these as a first agreement okay we're uh to the second round of public comment there were no other people that had uh had asked to speak to anyone else in the room there's nothing else in the world other than the people who've been doing presentations so canada lake elementary school building project okay um the nbc met last night we were actually at our board retreat but i got our update from from one of the members um so the just to kind of give you an update on where different areas of the building are as you know i've kind of said it time and time again that the building as a

132whole is in different phases in different areas of the building so some areas look very finished and other areas look very not finished like they're just beginning so the area that is the multi-purpose area the cafeteria the office gym the pre-k wing that's if you're looking at the building on the left it's the lower level on the left that area has still a lot of mechanical electrical plumbing that's ongoing but most of those areas are nearly complete so framing has started there in the kindergarten and fourth those are the two the left and the middle classroom wings bottom and top right those drywall is complete in most of the areas or they're nearly there on the right side of the building so you're looking at the second grade and fifth grade above uh everything is

133closed up and painting and tiling is ongoing um and it's actually complete in some of those areas so that side looks like it's really almost finished or at least you know it gives that perception um some other exciting things are that stairwells are actually going in now um and the very huge generator so i was told it's a very very big generator but that is in place and that is getting hooked up and i'm sure if paul has any other things to add at least here but um and the board will have an opportunity to take another walk with the building in september that you know like how the seniors do the walkthrough of all the buildings well the students have an opportunity to walk through the building before yeah well before no i'm sorry

134huckleberry before it's demolished [Music] if there's a celebratory idea that comes from citizens or pto if it's practical that something we could have an opportunity for we're willing to entertain so for the tv um since he didn't have a longer phone the answer was there's a great idea we'll we'll really think about it and see what we can do always always want to celebrate where we can so we have a couple of um so there's some brand new construction progress photos that we can share um so this is the front or main entrance as i last recorded a lot of the masonry work is done on the front so it's really starting to look like the picture which is a huge change from you know just a couple of months ago when we shared these

135pictures and here's the north classroom wing so what you're looking at is the the larger playstation area which is um the second or the second grade wing um that's as you can see like in the in the construction photos that's the sort of area that's more done so you see the windows are in and the exterior work is now starting the main entrance hall the what what has been called the grand staircase um has that is that in yet it's not done yet but some of the other three of the stairwells and some of the classroom wings have gone in this is a multi-purpose space as you can see some of the walls are really starting to come together and get closed up so we're starting to see get a real feel for the space

136the cafeteria this is a really big space with a lot of light so that's starting to look really nice the administrative area of the first floor this along with the previous pictures some of the areas that have that are sort of last in terms of progress in the order of how they're going gymnasium last time we took a walk through there was no floor in there so now there's the floor has been poured and the walls are up and the gross motor skills room so that's been put together and the smaller cafeteria for the little ones and the entry to the neighborhood so and some of these in some of the wings it's probably a little more closed up here but as you can see there's a lot of framing and mechanical stuff that's still

137ongoing but is complete in a lot of the areas and there's our typical classroom so some of them have drywall and paint going in thanks for the update next up is three so we already mentioned that the school security presentation would be at the top of the list i thought i would also do an update on candlewind lake elementary school to reiterate some of the stuff that rosa just reviewed and i thought the last thing could just sort of be a general back to school update about the free lunches when schedules will be published online our words and other words okay upcoming events on august 23rd student schedules will be available in powerschool um the annual consent review process must be completed and approved by the office before people can view it august 30th is

138the first day of school a full day and september 5th is labor day no school at center the new to brookfield first grade orientation is monday august 29th from 2 to 2 30. the first grade meet and greet is monday august 29th from 2 30 to the kindergarten meet and greet will be tuesday august 30th the schedules will be communicated by classroom teachers and they have a pto sponsored back-to-school play date at kids kingdom saturday august 27 11 to 12 30. the rain date will be sunday august 28th at huckleberry the school will be open for families to find their child's classroom on tuesday august 23rd from 2-4 and from wednesday august 24th from 9 to 11 and hunclebury is also having a pto sponsored back-to-school play date at king's kingdom from on tuesday august

13923rd from 4 30 to 6. at wiscons tuesday august 23rd at 10 30 there's an orientation program for families new to the district and whiskenier will be open for student walkthroughs on august 23rd from two to four and wednesday august 24th from nine to eleven chromebook rentals may also be picked up during these times as well as thursday august 25th from four to seven and at brookfield high school on august 25th all sports fall sports practices will start that haven't already august 23rd is new student orientation at 6 pm in the auditorium and chromebook rental purchase rental or purchase pickup is thursday august 25th from 4 to 7 and saturday august 27th from 8 to 12 and that's in the library and they have their open house on september 8th at 6 pm in the

140auditorium that is all i have the list has gotten long um we're having a meet and greet for the middle school on august 28th for fifth and sixth grade at jj stacks and the next day on august 29th for seventh and eighth graders it's from four to seven at jj sachs it's a fundraiser fundraiser for the eighth grade it's also meet and greet your classmates and exchange schedules and there will be a mature golf tournament with lots of good prizes for the winners okay so that's it for this evening and with uh without objection the meeting is adjourned thank