Board of Finance 12-12-18

001all right good evening everyone a couple minutes past the hour I now call this meeting of the Board of Finance to order everyone with an enjoyment pleasure all right in true board memory divorce its fashion not at the last second I was reminded that a special meeting is required to make an appointment more babies so the next order of business was going to be to and remember however that we table that to a special meeting at little scheduled for next week there the next order of business and the agenda public comment do we have anyone that would like to give public comment [Music] to please join us up Mike give your name and address my name is Jeff we're disco 63 Kellogg sure you cook field I was approached by chief Dumbarton from Kendall volunteer

002fire department to speak in favor or to give my opinion in regard to the purchase of this vessel quick background on me I started out as a volunteer fireman with Kenwood company at the age of 16 I spent 15 years as an active member there during that time I also spent eight years as patrolman on Candlewood Lake I was briefly employed as a police officer in the town of Brookfield very briefly I hope the Connecticut real estate license I also own a commercial diet business which operates on Kent with Lake Lake lonoa a number of other ones doing weed removal underwater maintenance I hope advanced certifications in scuba diving and recovery I'm currently employed with the city of Bridgeport as a lieutenant in the fire department where my one of my current assignments is the

003Marine Division so I operate a 33-foot safe boat that I think you guys have seen my patrol sector is from the north New Jersey border to New London Connecticut along with that I also have a 102 on the oz100 Tony West Coast Guard captain's license so that's my background the town of Brookfield is in kind of unique situation in my opinion this is the real estate side of me talking we have the least amount of shoreline but we have the largest tax base and the biggest draw everybody knows that one of the reasons why we hold higher property values in the town of Brookfield is predominantly because of our access to these inland bodies of water can live like one own if we didn't have access to these our property values would be more in

004line in my opinion with that of Bethel somewhere along that line the need for a vessel with these capabilities obviously it's the fire department's gonna respond the vessels in distress missing or overdue boaters missing persons drownings boat accidents medical assistance on the water the one of the things that's an unpopular stand but it's the truth alcohol and drugs are both recreational activities in Canada Lake it's only a matter of time before their call to one of these islands for an overdose or a group of people that have overdosed they need functional capabilities in which to handle this they also provide support services further other towns and divisions the police departments of their fire departments the DEP the DEP as we know put any size restriction on the lake and reads a 26-foot size restriction the

005reality is the state does not have the resources to enforce that anybody's been on the lake on the weekend knows that the range of boats goes from a kayak to a 32 foot powerboat capable of 60 miles an hour the lake is overcrowded this town needs to have an interest that in providing a safe atmosphere as well as a platform or emergency services to work from one of the biggest costs to any organization as we know is labor we have the ability to have an all volunteer fire department which saves this town millions and millions of dollars all we have to do is adequately give them the equipment that they need our cost and the initial off start looks as exorbitant but in reality the longevity of the program the ability for it to sustain

006itself is there they have the training they have the personnel they have the ability they have access to the water their desire their drive as I know personally from coming up in that organization is there they train with it they utilize it they staff it which again is that zero cost to the town last but not least I came up at 16 years old I started in the fire Ken would come to gave me a great beginning gave me a foot in the door to the greatest career you could ever imagine if we're talking about community buy-in and community relations and bringing people up and kids and getting into this into this atmosphere I think that having a piece of apparatus like this equipment that for them to use as a train on is going

007to bring more of an interest into the volunteer fire partner recruiting and retaining volunteer personnel is extremely hard it's a national crisis volunteer fire departments are going out of business because they don't have personnel so if you could peak an interest in somebody's desire to want to come here and join an organization let's say there's a 16 year old kid and she has zero interest in firefighting but she has a ton of interest in marine biology if we can get her a step in the door to say this organization can provide this to you going forward we're gonna open up the door to so many more things I looked at their plans for their boat they have two different options on the table as you guys know both of them are very very functional and

008work well one of the things that we have to look at again is property values and emergency services on the lake we all know the sizes of homes we all know the locations of homes throughout the five times that were cameron lake for vessel like this to provide land-based firefighting operations to these hydrology remote locations there's places you can't there are no hydrants to get a tanker in is extremely difficult the size of the homes that are popping up on campus lake for example in Campbell short they have a hydrogen system that hydrant system is in no way capable of supporting enough gallons per minute to extinguish a fire in one of those larger buildings it's just not possible Jews that are produced there is no way that those hydrogen systems can keep up there

009yeah but vessel that has the ability to provide land-based firefighting operations and support services you are in you are in a sense opening up an entire different path for controlling extinction we can go back into this an extreme we can go back in with California cases these homes in California multi-million dollar homes that burn because these wild wood fires because there wasn't enough capability for them to fight this fire exactly this again goes to the real estate side now you're gonna deal with an insurance problem people are going to look to have their insurance premiums raised because of the issues that are that are being dealt with well if your insurance bringing raises your house value takes a hit it's just the nature of the business the vessel that they expect out adequately handles a

010lot of this we have to ask you to wrap up rather quickly I'm pretty much dr. Terry buddy a question on anybody gets anybody any questions no questions sometimes I forget that usually I'm here today fire company Andrew LSU system fire chief for headquarters company we are in 100% support of this project we have been from the beginning we talked about it last year the what-ifs or what could happen out on the lake it was debated a month ago I was incident commander of a quad there we had two people capsized the boat and very treacherous conditions we were ill-prepared for the call we did lose somebody it was a tough situation we had our members in boats that were inadequate what we were doing I put our people at risk I'm not okay with

011that so this is not a luxury this is not a want it's a need we need to do this it's I know it's a lot of money and but we are surrounded by the two largest land or man-made lakes in Connecticut professor plum in the middle oh and our activity out there is increasing our qualifying odd abilities in terms as I said before I served as the incident commander at that qua a month ago I had a knot in my stomach I did not feel safe or having our people out there was safe and but we have to do we have to do we signed up for this is you know all we're asking to you guys is to provide us with the proper equipment war and that day we didn't have it because the

012other big boat was out of service it just wasn't seaworthy anymore I called the first slept in that night know what happened and let them know we started this fall role in that night which was really good we appreciate that these guys have trained extensively with this it's not just a fire suppression of the rescue we have a lot of medical emergencies of as you know senator company runs the ambulance we rely on this bolt to bring people in several times a year whether to have a medical emergency or a traumatic injury out on the water so near drowning we rely on this piece of equipment it's not a luxury it's a need so on behalf of the belong to fire company and EMS we are strongly endorsing this project I know these guys did

013a lot of homework on it we need to get it in the water for boating season next year we've had several fatal boat crashes over the years those are very chaotic scenes they're what we call low frequency high risk events every time you go out in the water we put my book my people at risk it's very dangerous out there and one slip one fall we're in the water and it's not a good thing the second item on your agenda there the repair equipment for the pumper again that is a vitally important piece of equipment that we need we're trying to get longevity out of it and get a few more years versus buying a new pumper at this time after trying to buy a boat it's not not in the town's best interest so

014we need to get this road worthy it's a piece of equipment we rely on there out the reason that it's falling apart okay is the stuff that we're putting on the roads which is great but it's eating apart as you know neither parts of our cars and our equipment takes a beating on it we just purchased last year and a candle was taken banjo now new superpower washer system at senator company we actually steam clean the bottom of the apparatus a couple times a month during the winter months and these guys are coming down out and driving through and we're spending nights just so we can get longevity out of the apparatus because the salt and then the calcium that they're putting on the roads is eating yep breath yeah the bottom you have brass

015bar so that also needs to get done also a lot of money is a big request for you guys but again you get free labor as I have the pleasure of being put my other hat I am just boss in Bridgeport from captain's the fire department scientist named station he is our bold guy for a city of Bridgeport so he knows what he's talking about but I've already said these guys are on the right track of what you're doing again I'm a taxpayer here just like you guys are I don't see our taxes go up or any unnecessary spending but these are two items at least my money thank you and we may have any question thank you anyway communication and correspondence we received one email after the agenda was written that is in the

016packet and if that was yeah that we'd have the approval of our minutes from our last two meetings so let's make a motion to approve November 14th regular meeting minutes and then November 28th special meeting minutes discussion okay all those in favor of approving okay I'm saying hi you want to reporter the first segment thank you very much um I just want to say first on the fire boat the reason we brought this before the Board of Selectmen and the board of Nance now is that if the board does approve the purchase of this boat it takes five months to actually build above they're custom made by water we want this boat on the water by Memorial Day next year so if we want to get it by then we have to do it in

017a January time frame to order it normally this would be in the normal capital budgeting process but this is important enough for the board to look at it now we don't want to put aboard a boat on the water on Labor Day so we thought it was important enough the second thing we've had two meetings with FEMA directly they've been to Town Hall we're going through that process it is a long arduous detailed arcane process and they say they've improved it by 300% in the last two months but it's it's it's a painful process that goes Oh luckily since we started keeping track of everything we were doing the day after the storm we're in very good shape FEMA so far looks at our application very very positively and favorably and we learned one thing

018at this past meeting on the high school lights when we have the discussion whether we should go with wood or metal poles well FEMA is very very strong on mitigating future problems and the high school lights are gonna fall in to mitigating losing those lights in another storm which means that FEMA will probably give us 75% of the additional costs over our insurance not guarantee but it looks pretty good and if you think about it makes a lot of sense they don't want to come back and be at the same store in five years from now and pay another three hundred sixty thousand dollars satellites and we've been able to prove the wood poles only lasts this long they only stand up to 80 miles an hour the new poles 125 mile a lot of

019balls they're guaranteed for 25 years so it looks like it's gonna fit in there mitigation for future event categories so that was a nice plus um in our tax collector's office I know we talked about this briefly there just wanted to give you an update about four months ago the tax collector and I met and we haven't had remember we had last year looking at the outstanding taxes and we had them going back for years and so we were looking at that and we decided to step up a little bit and we were not getting some of the larger and some of these people to actually pay attention to their tax collection notices so we hired a marshal and so far that marshal the neighbor collect over forty thousand dollars in overdue taxes we're using

020the marshal very very selectively for large fifteen twenty thirty thousand dollar items it's working very very well it the fees for the marshal come out of the costs of the collections so we're doing good about forty thousand dollars right now we're gonna continue to use the marshal in those circumstances where we think it's appropriate we have talking about spread and salt everybody's concerned about salt I mean everybody in Brookfield and even people non Brophy let's say Brookfield has the cleanest best roads whenever we plow and I think that's true you drive a debris field with any surrounding town and you know you know when you got into that down and that's a good thing so but the salt infiltration into our sewer systems are for system is a concern for everybody getting it the you

021know wetlands and things like that so we had this year we thought this every year we do this we regulate and check all of our spreaders for their spread rate and to make sure that they're at the levels we need them to be and we've done that already we are in addition we've done a specific state has offered training to both the different directors of other courts and their drivers on when coats salt down how much the book down and it's a really good course the drivers got a lot out of it and we're hoping our goal is to use twenty percent less salt this year and try to keep the same results now it's highly variable based on the rate of the snow falling how much snow there is the type of snow it

022is that temperature is a huge factor but we are hoping to use about 20% less than half the environment and also our budget a little bit we are redoing our budget Marsha and I have had a couple meetings already we're going to be showing you a new budget format that you can look at it's not significantly different than what we've had in the past just a little more detail and we hope you will approve that and that's pretty much it for you oh one other thing with the storm we're doing a grant list right now and that's due January 31st to the state and we need that for our purposes for budgeting we're going to take a little bit of a hit for some of these houses that got hurt and destroyed we are it's

023just gonna happen we have to revalue in those houses at their current value and for the ones that have been condemned that's pretty close to zero you still get the property value so take a little bit of a that won't be too bad I had a conversation yesterday with Greg Steiner and the world headquarters is moving forward there are no issues there and also the medical complex in the cornfield is so moving ahead and they hope to start to break ground within the next couple of months on that so that's good to see thank you so the first item that we have for a new business Kendall wood fire company folks we would like to lead the discussion definitely the decision yeah like to invite Jeff Duncan to the table to review this this robust

024which like all my other projects okay thank you for moving me up and agent under there my name is Jeffrey dong Curtin I am the assistant fire chief for the volunteer fire department Campbell company thank you for giving this opportunity to speak to about grow fields new fire rusty bone as he was mentioned earlier the town of Brookfield is very lucky to be sandwiched in between two very large inland bodies of water can leak to our East and they glow known to our I'm sorry vice versa legal and military stand can relate to our West Kennet Lake is approximately 11 miles long and 2 miles wide at its widest point five surrounding towns of Kenwood Lake and the approximate that there's about 6,000 vessels on the lake the town of Brookfield part to the puzzle

025is we have three of the largest marinas on the lake we estimate that each marina has approximately 3,300 boats we have five private communities the only waterfront front restaurant and we have nine boat ramps everybody's most common on the nose Cadogan park and the town boat launch but there's actually other entrance ways into the lake 200 lakefront properties and we estimate the town of Brookfield got about 1,100 dr. Moore Vestas cannibal company is located in a candidate source right on the edge on Bay View Drive we are very fortunate to have the relationship that's we're very fortunate to have a great relationship with the Candlewood shores community they've been very generous to us over the last 10 to 15 years they allow us to keep our boat docked down at their dock which is located

026on South Lake Shore Drive right next to the community beach there and we're approximately a minute away to respond from the firehouse so it's an ideal situation for us lakelyn all over to the east is the other body of water that we do respond over to we get called over there periodically and and assists over there as well marine 25 which is our fire rescue boat responds to many different types of emergencies on the water boat fires boating accidents airplane crashes sinking vessels vessels in distress missing swimmers cars in the water gas spills injured hikers injured water skiers brush fires agency assist public assists what's goes on you can see on the side the couple just pictures of us working different incidents that we've been called to this is a picture of our old marine

02725 the top picture was taken just before it headed to the FDIC fire chief's show in Indianapolis in the spring of 2005 this was the fifth boat made of its kind and made Brookfield very proud standing amongst a lot of different fire apparatus and a big setting in the RCA Dome in Indianapolis as you will see as you can see it's a um a landing craft style vessel it was jet propelled and that's in the bottom left-hand corner you can see the jet drive system and on the bottom right is a picture of our a t-top and what we have in there and they sort of through both the windshield sort of stuff to see in that picture but a radio compartment where we have the ability to talk to all five surrounding towns on

028the lake as well as the ability to talk to Danbury Hospital if we needed to get a hold of a doctor which we have in the past and then we also have seen lightning and emergency lighting for any of you that have been out on the lake I'm at night it's a very dark and lonely place and when we bring this boat out with our seen lights we can light it up like a football fields so it's a great tool for us to have there's a picture of the deck space that we have this is our our working platform that's very important to us comfortably we can work to patients on back boards there we can transport three if we need to the red deck gun we call it is a monitor that allows us

029to flow water out of the firefighting system and then it also has two discharges down on below deck there that would allow us to hook up hand lines in flow water up to a fire on shore a few pictures of us operating the top left is a boat our excuse me is our boat in front of the fire house and bottom two or just us on a few different assignments what worked for some I didn't work for us as you all know can we lake has an issue with on mill foil the candle Iike thority has been doing a great job taming the milfoil but it's still out there and the issue that we have with the jet drive propulsion is underneath the boat it creates a big vacuum and anything and everything that's underneath

030that boat gets sucked up into it and when you're trying to work in an area like you see there on the no foil grosses surface and that's over it's nearly impossible so on our new boat we did make some changes to avoid this but this was a struggle for us with this with our old boat that we had we had to make a tough decision last spring we had a couple different holes in the bottom of the hull of the vessel itself we brought the vessel down to a welder and danbury he performs some work on it and we brought it back in the lake and where their holes were fixed we had new holes appear and the chief and I had to make a tough decision but we had to pull marine 25 out

031of service and demon no longer seaworthy we have a great working relationship with the Kenwood Lake Authority in these pictures this is just us participating in a couple of their cabled Lake Authority cleanups can also see in that top left is a good example of that drop down bow 8 explain that a little bit more but it allows us to be able to Beach the vessel and easily be able to walk on and off should we ever need to bring patients ashore I'm sorry I'm too both from Shore we have a great working relationship with the Murphy underwater rescue recovery team they have used our old marine 25 and plan on using the new vessel this is a larger platform for them to work off of so you can see the picture in the pictures

032they were currently working off of a small little Zodiac boat this is a picture of a call that made headlines back in 2016 when lover's leap state park caught on fire and they had a forest fire up there the crews on land were fighting this fire for a couple hours until about two o'clock in the morning when we were called out we were able to sit at the bottom of the hillside which you see in the left hand side and be able to flow water up onto the hill we're on fire fighters and equipment were unable to get to and really be able to put it we were able to put a big damper on this fire fire boats this is the range of fire boats don't panic I'm not here asking for a twenty

033seven million dollar fire boat but this was a challenge for us we knew that we needed to build a fire boat that would be right for us right for Brookfield and right for candy would Lake when we went through this process about a year ago we started with what I call the community meeting and we pulled people in that are experts in this field people that are on boats all the time and could hopefully point us in the right direction Jeff cor disco who spoke a little while ago captain on the boat there to your right and Bridgeport came and sat with us we had firefighter Chad Titus from the Stanford Fire Department who is a captain on the Stanford city of Stanford's fire boat we had Major John Puglisi from the Brookfield Police Department

034who runs the Brookfield dive team as well as he is the chief of the rain patrol in the Kelowna and then we had the owners from echo Bay and this was just a great opportunity for us to throw ideas at them they were yeah I know run with it no it's not gonna work and for them to throw stuff at us so after that meeting we put together a set of what we called our our specs it was a working document that allowed us to go out to different vendors we approached five different vendors and we have correspondence back from four of them we visited these different boats that you see here in these pictures over the past six months we've been from Boston to Mystic to Newburgh New York and it gave us an

035opportunity to see a lot of these boats new brand new never in service boats that were years old and boats that were eight years old and it was great to see the new technology that was out as well as to how the product would hold up over time we're able to talk to the firefighters that operate these vessels on a daily basis and get their feedback outside of the typical stuff that you hear from the sales reps so this was a great opportunity for for us ultimately after this process and visiting these we decided as a company to go with the lake assault boat which is in the top right corner of the screen up there our goal is not to go bigger our goal is to do something comparable to our old boat the

036top there you see pictures of our old marine 25 and on the bottom you see proposed pictures of the new vessel they look very similar their landing craft style boat the big changes that you have that we have in it is that it will have an onboard firefighting pump and outboard engines as opposed to the jet drive system this is a great little graph that we put together the old marine 25 on the left the new marine 25 in the middle and then what we called our preferred marine 25 on the right so what we had on the left there the 26 foot boat with an 8 foot beam handling discharges deck on bow 8 storage onboard scene lighting in the jet drive when we're building the boat you always sort of get gunned ho

037and yet yeah just like going and shopping for a car you you want the best you want the greatest and on the right is sort of our Cadillac of boats where we had a lot of things in there that we said alright this would be awesome if we had this would be great like an enclosed cabin I'm in control for the patients have all kinds of pros to that for security purposes as well davit cranes dual tie of doors and then a flare thermal-imaging camera when we went back to the table we said alright well maybe we can back away from some of these options to make a boat that we can be happy with and to suit our needs and that's where we came up with the the middle section there in the new

038marine 25 so we're having the outboard engines as opposed to the jet Drive we're just having the side sans side scan sonar and the top speed of this boat is 40 miles per hour we are not building a speed boat by any means there are boats on Candlewood Lake that will easily do upwards of 60 miles per hour speed limit 45 so we will never see that but there's a big weight difference in this new boat as opposed to the old boat the new boat is gonna weigh just over 8,000 pounds so we are going to need to have to allow four engines on this to allow the boat to perform the way it should candidates financials we are planning to contribute $100,000 total that money is made up from we did have a profit

039from the sale of the old marine 25 that left last Friday for this new home in Havana Illinois it's gonna be living on the Illinois River we profited fifteen thousand four hundred and eighty dollars from the sale of the old marine 25 we did go out and look hard for four different grants that we'd be able to take advantage of unfortunately there was not all that much available to us I think a lot of it has to do with it we were on an inland body of water timing whatever it may be but we were able to secure one grant for five thousand dollars from from first light and then we will be contributing seventy-nine thousand five hundred and twenty dollars from the can woods truck reserve fund that's equal hundred thousand dollars so this

040is a picture of the new proposed vessel so you can see it it does look very similar like I said to our old marine 25 bottom pictures are just a couple sketches the the fire pump the the outboard engines as well as the the hell in the center console will be having all of our electronics be happy answer any questions that you may have regarding the new boat that's on the town's box yes that's that's a separate from this reserve that they're talking about here basics to the 79 five in the less hours no no that's far and what's given that are right that is the candor truck reserve now at the town so that is on the motion from what from Candlewood we have not spent any money from the reserve and so there's

041two there's the very first year there was a reserve for a hundred thousand he didn't say which fire department so we took half of it and then we took everything that was in the Candlewood to get to that figure I'm sorry every budget season is funded what we gotta commit I'm all for this project but we gotta have a commitment from all of us that we're still going to fund that not now we've been cutting it from 100,000 59 to 40 budget seasons coming around we got zero and they're gonna need a truck coming up but I'm just saying we still need to make sure we're depleting it now down and we really cut it down we're using this apparatus reserved for exactly the purpose it was intended to in but I understand your point

042we have to look at this again and this budget season and budget sees is going forward because we don't want to get hit with a three million dollar truck with no reserves I agree with you I'm all for I understand it has to be a point of note then we get this hundred thousand asks in the budget we got to be prepared not just cut it out as we've taken from that fund the only commitment that was or though was to put as much of the reserve a site as possible yes and fund or request a basket the bomb yes that's it I said that's as far as that commandment yeah the commitment was when the fire companies come to us it's need of hope I'm on board with hourly mister I'm on board understand

043that we're taking a nice chunk out of them what we had in there that we hadn't be consider and then I have just one other question because on how do we miss the super assessment budget it has so much extra money in it and you can fund these two projects that's a you know we did a budget process we put 176,000 in it you only utilize 30,000 of it where do we miss the boat in the budget process there are two things I went into that one of Marcia and I and looking at the budget for next year's budget we're going through every single line item and then matching everything up and previously I don't think that was done as carefully as it should've been I'm sorry it wasn't our obligation to the WPC a

044we have lower assessments that we thought we were going to get and to some of the assessments have rolled off a lot of the assessments get rolled up that we were putting money in there so there so there is going to be about 138 thousand extra yes that we budgeted 176 correct so that was a big miss for what we cut out of the budget we were stripping out of the Board of Ed budget young Academy and I know we have a different personality everything these are the misses you can't afford to miss going forward that's a hundred thousand miss yeah I agree with you and I'm all for using it to do the right thing though I'm getting up but we're going through some harsh budget times and then we got it that's one

045of the reasons we're going through every single line now to see are we exactly where we should be right I'm not gonna belittle I'm not gonna be able to beat you up I know what you're saying I'm just saying this is the things that we got any more important I'm going forward in this budget season Ricky yeah neat incentive to what how this will impact your budget going forward keep and see what the projection is going to be the president the president of Canada Fire Department so as was stated it's the sound reserve which I've already started talks I've already started conversations with the first selectmen and the chair of the board that we need to replace it as we go forward with replacing as in 21 which is next on the table about repairing

046all right personally from Canada woods we will still have enough money and that was lonely important things in this we will still have enough money to contribute towards the purchase of our next piece of apparatus we didn't want to complete our funds to zero so that we couldn't contribute next time because like we've said many times it was a newborn with about 21 we need to be protected that if we weren't assisted by the time that we can purchase it so this keeps us in a comfortable place to assist with the towns help and purchasing the next piece of apparatus so it doesn't think it's down to zero but our apparatus reserve from the town will be at zero dollars with the purchase of this new both in the service [Music] in cost because I

047suppose you have there will be new costs that come along with it I don't think saying drastic so you'll have lower maintenance and we put probably higher fuel bills fuel yeah we're gonna have an extra engine to maintain so there will be little stuff no hundred two hundred dollars and but it is know about so we will have flour I made this just no visible perfer for us that next question to the question and even though this expense is a part of that budget that we kinda incorporated by reference or in help that that's otherwise probably would have or that it's at its heart of that it bends true is an item that was funded during the year that would otherwise be a beaten capital you can the operating expenses short but dance point is

048a really good one just so the public notices we were talking earlier people don't pay attention and then a while geez you're just standing here this will be in our budget next year right so we're yeah if we don't do it now if you guys turn it down we were probably no we're gonna yeah yeah but if we do this a thousand extra dollars not great cost is how it would impact - unsaid well is the cost of your it would have added about $50,000 that's not worth it request it isn't it isn't a came with a couple different challenges on top of it with the enclosed cabin there's some definitely perks to it with that we have a height restriction to fit under the bridge going into bridge water that we have to maintain

049and stay under when you have an enclosed cabin you need to have climate control in there and things that would end up building the height of the boat up a little bit so after thinking it the route we are having solar panels on the top of this boat to have this boat being able to be self-sufficient down doc and not have any shore power for safety purposes and just is open to wherever we need to we had to dive doors we cut it down to one we're okay with that lower where we're losing a dive door working in this storage we had a flare thermal imaging type system on board where we have that on board we're able to bring our handheld thermal imaging cameras that we use off of the fire apparatus aboard so

050were able to make what's the cost of the solar panels it's pretty well it's working our price I don't have a line exactly it was fairly inexpensive less lot less you use those triple terms battery yeah there's gonna be three three or four batteries on this thing so will your existing trailer work for this boat no the trailers going with the old boat so this is the basis and again I also support the project I'm just curious what dam very new bell fruit into Fairfield absolutely this part but they though they really don't have much that mean they have zodiac type label vessels there's a couple old fishing boats with center console boats but nothing that has the ability to gain access to the water level like this will with the drop down now gate

051which is a huge part for us and allows us to really work efficiently and safely or support is there any sharing programs that work amongst the municipalities and is there any may be exhorted yeah we explored it and to have a piece of apparatus mutually owned by different municipalities would be extremely tough yeah we have mutual aid agreements just like we do if there's a fire on land we call it mutual aid and a lot of the challenges when both are incidents come on I get called in on the lake is they get pinged off of the nine one tower in Fairfield or a Milford Road field and the caller has absolutely no idea where they are they see a piece of land or an island so molten time it'll be a multi-agency response just

052naturally how it happens no I'm good call them nice around this isn't just the curiosity how long would it take you to get marine 25 over to Lily nella if there's a little unknown yeah it takes a little while you're looking at at least a half hour to 45 minutes from the initial time that we get toned out the time this boat hits the water over there it takes a little while to pull a boat out of the water on our roads we are turning the lights and sirens on and driving across town the screen a thousand-pound bolt behind the truck so it's gonna taste I'm getting over there we're very fortunate to have nice big steep boat launch right there in Bridgewater that we can usually dump right into and be able to go

053north or south on the lake are there any other votes they are on burger if there's a nerve disease an else the town of Bridgewater trailers a boat out of their firehouse you found underwater search and rescue has one in Sandy Hook and then the moaning Patrol has boats but those are all center console style fishing boats as a boat ride the only one that's not is Elaine crafts that will is the new town on a large search a rescue boat is the zodiac trail on the trails yeah that's kept on the trailer all the time so that's our year-round boat so it's ready to go now and if we were to get a call over there which may happen it doesn't they're accessible though with our legs they're unique because the water gets dropped

054in both of them so there comes a point where we just can't physically launch a boat really really needed to we can make it work but it's dangerous out there driving on a boat once they drop those water levels because what I'm used to I pretty much know all the hazards on the lake at the normal level it's totally different when they drop into all means here enough for this I make a motion to approve the recommendation for the Board of Selectmen for an appropriation in the amount of 318 thousand seven hundred ninety five dollars for the purchase of a replacement fire boat with a hundred thousand dollars of the cost to be absorbed by the Campbell fire company under $90,000 to be paid by the fire apparatus reserve fund at the time that the

055top maintains and twenty eight thousand seven hundred ninety five dollars to be transferred from Chinese Illidan's sewer assessment thanks for the presentation there was a lot of discussion I'll stay here for the next line I do know what's the next new business routine emergency repairs fire so um what you see on the screen there is our engine 21 engine 21 is a 1999 pure saber pumper it was at our local mechanic this past year getting some maintenance done to it and I got a lovely phone call from our sales rep and any phone call that starts with our you're sitting down never ends well and he explained to me that we had some major issues that we needed to address quite quickly with corrosion to the back end of the truck and what has happened

056is that the material that we put down on our roadways has finally taken a toll on this almost 20 year peace of apparatus the what you see in the pictures here Steve asked me to try to throw a couple up there it's a little tough to see it's tough to get underneath the truck and be able to take pictures and seeing the wheel wells there what's actually happening is that some of the straps that hold the water tank there's a thousand gallon water tank inside this piece of apparatus and some of the straps that hold the fuel tank are actually cruel annoying so much that the water tank is sagging below the straps and the actual fuel tank is close to coming free so if we don't do these repairs within the next 12 months

057from the time I got that phone call five months or so ago this piece of apparatus will be out of service this piece of apparatus is scheduled to be replaced within the next year to two and we needed to last us approximately two or three years by the time the whole process of the apparatus the truck committee and everything takes place so what's the new replacement here for dudes not gonna cross we're looking right now at 600 to 700 thousand dollars for a comparable piece of more than like this but just they taught myself just the toughs on that lease it will be two years minimum before you could design a truck and build a structure this truck meets two meters minimum out of it which is why we're coming for this appropriation so it's

058not like we're gonna fix this $30,000 and it's six months five because that person will never work that way so but if you're saying that now it's two years should be preparing now two years so woman's like right now is the time to prepare for the new truck you're that way you're telling me it will be in our budget and we've started something because you've already started that discussion so as you are this apparatus funded we're just not gonna that we don't know what's coming part of the bond issue is new school throwing in a five hundred thousand more on the body yeah I'm saying there's implications that we've all got to be aware of what is the timeline for this repair home on Lindsay I'm not exactly sure say a couple weeks four weeks

059or so it's a pretty major repair that all has to be done at once the back end of the truck pretty much has to be taken apart and rebuilt yeah locally here in Connecticut we're very fortunate to have the resources that we do here in our state we talked about breaking this up so we really need to do all of it and you said yeah you need to want to do all of it and if you break it up it's gonna cost you twice as much because they gotta take the worn trunk apart put it back together they part again so I think needs to be done understand we need to prepare and again as it's a timeline friend in the new engine 21 feet push back at all because of the the boat and

060will this at least extend the life enough where we could push it back cheese budget he's being pushed back yes cuz the boat it's starting to push back because of the boat could he get pushback more you're talking about 20 years old we start pushing back too much you're just gonna develop more problems i but it is definitely something that i've started to have a conversation on and getting the money in apparatus resurfaced or that within that two years to be able to purchase another base of a prize we're stretching our apparatus out yeah holding on to them for twenty years and i like to think that we're getting a bar next two years as part of time where the back end has failed doesn't mean that the other parts of the trial carnist our

061family that's that's one year only piece of that right so when you do go to exchanges for your new truck you can sell this but if you got it back in correct if we don't do any work this truck is worth nothing to us if we do the work and and that really sells holds up it's worth something something in the areas fifteen to twenty thousand dollars we're not talking to apparatus you're not getting your value that maybe the money back we paid for by any means but they have a little bit of value this question probably more for budget season but I know we had seen a plan for a schedule of apparatus replacement for Center I don't remember feeds you know from the awesome yeah yeah we have C format and these two

062were there further discussion a motion to approve that the Board of Selectmen recommendation for an appropriation of 30 $1,800 for the emergency repairs the candle fire truck engine 21 I transfer from town utilities five four four one two super assessment to keep the truck in service thank you I've shown others thank you to [Music] yes right I move on to finding surrender okay that we have the first time you've seen the current year revenue in a budget actual form was sent out previously that we made a few changes that in the budget we've got just a total for town clerk just a total for land use and what we tried to do to do was divide it up a little bit more so the color coding that you have on the excel that you were

063sent just green totals up to this on revenue that is it all appears to be on track that the revenue the the tax collections are 54% the second big one is the state money that we've given you a grant cash flow estimate showing that the total revenue was about six thousand higher than budgeted from the state and it's coming in about the state updated their estimates again on September 19th none of ours changed grant revenue so that UCS Education car-sharing guesses - that's our targeting - correct that you have a another schedule that shows the percentage and how much they give us that that they give us 25% in September and then the next second section they'll give us another 25% in January and then 50% in April so we're still on on target with

064that that that as far as the state payment schedule the we had one category that was called not specifically classified and we have as of November 30th that we hadn't changed a but in December we have specifically classified that much of that is rental income that's coming in so we've changed the the line items to there's rental income there's some small amounts of permits that are there and there's some police money that is included in there so we're trying to divide them out into categories that are a little bit easier to understand and and what had been in there before and munis it's called not specifically classified in the budget it's called ins revenue who's that so so power yep and so and 49 yeah sometime 49 federal and then he goes no Housatonic h

065o h r ra yes the Housatonic recovery association we get part of the fees they collect as the garbage hauler permits we get a check from that that goes in there too and we've my dream changed our system of recording revenues so that they're recorded every week almost every day that we've got a tickler file so that if we don't get revenue from a department for a week we call them to say hey where's your revenue that we've seen what their rental and kholghoor money that take around the marshalese so where's the marshal fees way off at a budget of 50 thousand for 8,000 this is the position we were told that we founded so the fire motions the fire marshal would be funded by the face there's eight thousand here today so the fire

066marshal we had just an interim fire marshal and it's just been in the last 30 days that we've had two that are going out and going full-time on the inspections I think we still expect right now I'm just curious because it's five months in we're getting a thousand a month cause you gotta get 20,000 a month going out so we had going so for the first isn't four months until James knows that for the first four months until Jake this is way I understand it for the first four months until Jason's of the new fire marshal started we had one part-time fire marshal now we have two working full-time and I believe that we have we had full-time interim but with the addition of the additional staffing we're gonna have higher expenses we told you

067that last yes and we're still comfortable that we're going to hit the fifty thousand because that's it fees that they charge for inspections we do guys coming out now doing more inspections will be able to do that all right it's a number just seems way off no we didn't many respects oh there's a backlog yes sir yes sir yes sir oh well if that changes we'll notify you I'm so comfortable we're gonna hit the 50,000 with the dot license fees like to be honest I haven't gotten to analyzing them but they are due in July than June June 1st or July 1st but many of them are paid in June so I think we might have had some prepaid last year that comes under this year but how do we have a big because remember

068they're that big come take a picture of your dog and a hot dog in town and they do that in June so people when they come be part of the contest they pay it and I don't think they were recorded as prepaid and it hasn't yeah would be won't see the town center district is that gonna be a reoccurring thing off I think that's I why not we don't parking mom we heard a meter maids where they think happens is somebody's parking somewhere policeman comes along and tells them to move because they're not allowed to park there the policeman comes back a half an hour and they haven't moved their car and you give them a ticket one of the three one of the things we'd like to do is solidify what accounts for use

069that so that maybe the next year's budget if we're expecting a $50 in parking fines we have a miscellaneous fines that we put it in and and also the investment income we're more than halfway there in the five months is that something's going to continue or that's all off interest rate market or are you excited interest rates interest rates they're obviously variable and what we're invested in is very conservative but interest rates in general have been going up you know the Federal Reserve is looking to make another raise in the interest rates because they're a little bit of afraid of inflation so if anything I think it's gonna go up a little bit we've also talked we've also talked with the bank about a zero balance account that right now we've got money being transferred

070manually to cover each check run well when it's transferred it comes out of the automatic sweep account and we've talked to Union Savings Bank about zero balance accounts so instead of taking five hundred thousand moving it over to cover the checks they take them just enough money to cover the checks as they go through so it continues to earn interest as we go through so we've got an depending up a little bit so we move it over the checking account we're leaving a certain balance in there we don't need to leave look we're also looking at all the checking account through that and just seemed solid eight then because we pay for every single Thank You Mikey trap angry so the revenues again that they look good one thing that we haven't addressed in here

071that we've had in the past is premiums that we earned a huge premium on the bonding in November right now that is in the capital projects bonding capital projects fund and I believe it's going to stay there I want to talk to the tax attorney or the bond tax attorney that I it should stay there my first first look at it is we were going to bond for 18 million dollars and then we had a huge premium and we couldn't spend it appropriately so we only bought it for 17 million so if we don't keep it in there then we don't have money because we reduced our bonds so we're going to talk to them and make sure that we're on the same page so so when we issued our bounce I think that the

072total was 18 point 8 million dollars that we had the issue when the office came back to us the winning bid had 1.8 million dollar premium mean we would just actually borrow 17 million and they give us 1.8 million back that causes us a problem because there's a laws about what how you can send that money in what you can use it for so we negotiated with them we came to about a million in premium which we can handle now we're just double-checking with our tax attorney where we should have that where we can use it because this is we did spend eighteen point eight million dollars on projects right so it is an expense already it just how we account we want to make sure you're saying that correct like that that they gave

073us the same money we're looking for but they reallocated it between premium and debt and if we reduce the debt what we still need to cover those costs so that is in the cap in the bond account or projects right now this is just the general fund that's why you don't see it in here any other questions on revenues a high in a chemical not specifically classified um so that's the one that I talked about that and the munis it's called not specifically classified in the budget it was called selectmen revenue and we divided them we're trying to divide that up to where it belongs but month much of it is rent it's in the selectmen since it's it's in there but if you look at the budget I can't remember exactly what it is

074I select another or something I can't remember the exact name I need to bring the budget said proceeds fire tracker but I swear that there were three numbers you know well we'll go back and we'll see where it was allocated last year mm I tell you I believe it was in the selectmen office because we rental is new nobody knew about a year and a half all right all these are I've been used at 49 petals out is 47 on four seven nine oh one [Music] that drizzly sin we changed that to say rent there but that was I'm just going to show you here the selectmen so that there is no that's just a select move office that we're talking about here stare at them so let's hope so this is the documents office

075that are talking about and we don't have funds so we put that up we put that under rent because rent is going to be more than this number that I was writing to be more than that rent should have been more than that number at the time you did the budget because we were getting from mr. Hussein well we were getting two thousand two hundred and fifty dollars a month from him but then our lease with him call so an automatic three percent increase each year right so we're the color-coding is that the in December we have reclassified that not specifically allocated so some is now in rent now and vendor permits summers and state revenue for police three balls at me so if we're : rent rent where is the rent money now because

076we collected from July it is in the account that is called not specifically classified forty-eight thousand and in and in December that eighteen thousand kevin has taken and reclassified that in associated second forty forty in the house number there's 18,000 received and in December we after this is done we have reclassified that to where it belongs whether it's rent or whether it's been direct ninety four thousand is this twenty seven thousand of miscellaneous revenue and in the sixty seven thousand that's just floating out there with no hot header I don't know and I don't know what either one of those are yes we did I would love to be more specific and if you have information we would love to put it in the records worse with self-awareness that's a yes he doesn't have no

077time that's very strange [Music] three thousand service manager Patrick service man hasn't that was in order to present to the expense that have a corresponding offset residues here that's what those are presumably anyhow Public Works Public Works a fire department they're supposed to beautify the tape with that and in 43,000 traffic service grant oh good and we had up they had visually so then we round the circle one last time we've got to move any of this money from the forty eight hundred forty eight thousand account to the rent to make it balance out soon so in this Center we did that yes so the next one come out the thirty thousand will have a twenty thousand or whatever the next number is yes there and the specifically classifying will be minus that eighteen thousand

078yes yes yes what we'd like to do is get it as specific as we can so that sixty seven thousand if we can divide it between Salem vehicle and traffic random just a tagine you go ahead you get there right and the rental income break it out in more details so everybody knows it correct so this is the last time we have this conversation okay [Music] any other questions on revenue on expenses that we talked about coming to quarterly that and we're coming we talked to the department heads today to say get us any adjustments that you need the ones that we know of are a few internally that they want to reclassify some line items within their own departments not anything with just minor items nothing with salaries or anything that legal fees for

079tax appeals that that attorney features said that there are so forth that are outstanding from prior years that fire marshal costs we talked about that and and then the finance department we talked about that that so there's nothing new that we're aware that this time that will be coming is the January mean that the fire department transfers we've already talked about that the added update that we promised legal fees do we anticipate I understand tax appeals has been taxed year I get that so I understand why that's over where are a hundred thousand you haven't spent very much relief these we anticipating this account reaching as max I think so we've had quite a few legal fees you dark to our pension right in the transfer intention winning rages our attorney for that so I

080think we're going to get a bail from them that's very significant I know people are going to go over right now but so we have the liabilities out there pretty much now right now I need four to finance salaries regular employees so that is our purchase agent that we share and we get a quarterly reimbursement from the Board of Education and we received the first quarter we haven't received the second quarter yet so we expect that to be on target it's just we pay it out of our budget and then every quarter they send us it they give us a check for a salary benefits the finance department so we account every week every week we put a salary in and then one Supporter we subtract out [Music] the I know that there's one that

081looks very unusual is pension it's negative because the support of it paid us their portion of their pension and we're switching we just switched from mass mutual to voyage from from Wells Fargo mass mutual and they paid us their portion but but mass mutual has does not the sentiment of payment of December 3rd when they were all set up and ready for our payments so it's now in December we paid it into the mass mutual so that we're right on on target but it was just a timing difference of when they're checking and when we could send it to mass mutual about 50 to 70 Cajun items page 91 so workers come we do we pay annually with our premium that's on July 1st tech Irma we just had a workhorse comp on it and

082we don't know that results yet this is the number that Kermit told us we should remember election we had the discussion our McCade to US every year genuine it goes this is what we take your senses are gonna be actually right yeah and working as compost about five or six percent right based on previous experience yeah so this is what we paid them so far okay package that's also an annual payment that's also to Parma much different than for-profit business star voters [Music] yes yes every time we have a rest maybe an interesting hitter school referendum biggest part of the expense for polymers for voting is at that bottom part election expense and we liked it that's at both wages in it and it's wages and [Music] so for four hundred and twenty five or

083six hundred four hundred thousand that's in there is a negative expense it's the money that the Board of Ed paid us from their budget and then we pay the whole thing and - I don't know why it works that way but that's the way it works that instead of them paying pension payment directly to the Pinta MassMutual they pay us and we pay it in they paid us for a hundred and six we couldn't pay it in till December 3rd because we just switched from Wells Fargo to MassMutual so so what December's and what were the numbers folks at the end of the set they should zero out that we paid the full amount of the assessment of the actuary's recommendation we paid it that's one point with a 1.2 million a week ago and

084we subtract out the we subtract out the board event and then we also are getting a check for approximately 45,000 and from WPC a so we should be right on target I think we were nine hundred dollars under budget yeah I guess the decision was made years ago that the board of that employees would be under the town pension and WPC a balsa Doug let me say in no way could they get a pension with 12 employees that they get now so that seems reasonable and the actuary divides it out for us why they all pay it in to us and then we can't out because this one that was one pension it's one pension man check good one six check six different departments is this an anomaly though to see you this way because

085we're switching banks that we don't press that what should have happened is what they pay us and we paid it in but it didn't make sense to pay it into Wells Fargo and have it reach them two days to flourish before they closed their town and let's say on this page to the Board of Ed of you tight tight tying to them on a monthly basis as they're running at 33% expenditure right now and Kevin is time to them on a monthly basis and they are off by 55 dollars so they've only spent 33 percent of their budget right now that's five months in 41% salaries salaries they're 66 percent of their budget you know about trying to manage the money I'm saying that number crackers so they're to my remember June we had that

086huge but in June we have the huge payouts of the teachers salary pants and I attended their meeting on I attended their meeting the finance meeting and they they seem to I agree I've got my yeah I just spent with a number that didn't break could you write salaries and most of their expenses you share the balance yeah I guess immune so manually bouncing from units were not one trial balance yet so ideally that the goal would be that they just spend out of mine items in our trial balance but we have other questions on these water revived oh I just used I couldn't change that if in munis wait a lot of different problems have the original budget adjustments the revised budget is the same as the original may just because we hasn't made

087any changes yet we changing on the webcam so we forgot to change so why'd it update that I promise the dropping interstates for summer and I'm not changing that that will be December I promised the auditors it'll be that easy audited they've done on here maybe ever and so that I've given Steve my calendar I've blocked off and read do not bother man anything else next week that we are just working on finishing last year's statements so we're still on target for that my question is with in the January meeting would it be helpful for the financial statements what each of the funds are how it's kind of different explanations never okay okay then first Asian that you were sent some units of information on the purchase agent they can't do too much about backwards

088but I can what we've been trying to do is when I first started Steve but the purchase agent under under my department and so we're trying to incorporate it into the department and so what you have received in advance was the what it says in the job description and how we anticipate that would work on a day to day basis in the department that what we'd like to do is have pools and some of them will just be recurring but we had some we have some setup to do because this hadn't been directly under finance report so in those basic areas that bids and quotes that we need to get out ahead of this it seems like what we've been in the past the purchasing this is a little bit behind that there's some frustration

089I think some departments that that we're not getting the bids and quotes out fast enough that so one of the first things we're doing is starting with a calendar starting with a calendar of we can tell everything that we've gone out to that we've spent that was over the threshold for a quote over the threshold profits so we're trying to get the back data for that the developer calendar so you can use that to go forward we want to set up big dates some of the things don't happen over here for example what it is a prime example that happens every five years that a when is that going to happen I go out to bid results when is that going to happen for the roads when is that going to happen so we can

090schedule these out and again get out of the head of them to be a little more proactive if there's nobody that's done in April maybe that's why we throw some stuff in at it even it out yeah so what are the issues here if I do just jump in his departments are still having done things a certain way for so many years when they won't want to come use his purchasing agent and we say okay you gotta get three quotes and do this they're used to going out in a more informal basis they don't look a good providers are things like that and then boy son good job but bringing the process and formalizing it take a little bit longer and sometimes there's a little frustration on that one because if we create a porn

091bed it takes a little while so we said in the department is tell us when you want me plus a one get piece of clip well let's back up from there three four or five whatever weeks we need put together the bid send it out get the responses back an award but it's a little more formalized it's a little bit longer but what we just have to do is back up and running the equipment it's needed you know we had a couple cases of people came in I had to have a check for this for tomorrow how long have you known about this six months I'm sorry it's that sort of thing so go through that process it is working pretty well we're again okay budget trapper preparation and monitoring this so we wouldn't do

092this process and hiring a purchasing agent and thank you something thousand dollars two years thank you thousand dollars which to me is more than purchasing it should be what a purchasing agent experience and that sounded range and now we're just incorporating this and we see that we've had issues going a long ways of that position that we hired handling this on standalone basis because the me ninety thousand purchasing agent time level there's only purchasing very limited goods I mean sixty six percent of our budget salary he's not buying a lot well then only half of it is this budget the other half is understand to me this doesn't fit the pieces I've gotta be honest solution for the salary they were paying and for that I had the director finance overseeing it and put forth

093the policies and getting this into this part of this isn't what we bought onto the purchasing agent and hired and they agreed to this formation so wish Cheers two issues one and here the purchasing agent position engine so this is just the purchasing agent position that and how we see it so how do you see it going together that there have been there were that past some issues with the cooperation between the finance department and the purchasing agent as I understand it that caused it not to be incorporated so we realize we're not our purchasing agent knows how to do purchasing use no doubt about it things like that what we're doing is overlaying the way we want to see this done are we paying too much for that position overlays no we do this

094on a regular basis we review all our employees and one of the third job description what did they do hasn't changed are they doing new things or with was this his job description coming in or was there a different job description his job description has not changed since the day he joined us this is just writing down in more formal detail the specific goals and responsibilities of the job as it evolves every child involves and that we need senior management oversight much might be lovely and we Swanage to be set up a certain way Marsh is very specific about what she wants what she doesn't want and she's really really good at her job and Marshall looked at this and Jerry's we doing a new child but Marcia's looked at this and said listen I

095wanna step it up a little bit yes he's not gonna know that they bypass him until it comes to financing me and then we go we slightly equals red states already do them no no two and a half years ago still I wanted to see three bits but I was looking at everything five thousand and underneath that we're you still scared right because I can't and that's what the purchasing agent is doing because updating is job responsibilities more closely understand what Marshall wants and we talked about this in great detail what we want that's what management does they decide what I I agree okay that does it but we're paying ninety thousand dollars for a purpose management he should have management skill he should have later them as much as we're layer into this smaller

096right I think we have to pull them into the department that were trying so much more close what he does is so much more closely related to Marsha's work as a director of finance then but my work is first selectmen it just makes sense that when a new room comes in they do what they want Marsha's them in writing and we just want to find what we need so the other one is a bucket of preparation on monitoring so much of what's in the Job Description deals with the monitoring and the budget and looking at the prices and coordinating between the departments we've had a whole layer of things up with the budget meetings and for the first time that we're pulling the purchasing agent into the budget meetings so just again trying to get

097ahead of the ahead of the curve it talks about vendors in the job description and so we've got different goals we've had 12,000 vendors in the system now that we've pulled the Board of Ed in and we are going to we've had to rearrange this a little bit just because of the capabilities of munis that we're pulling out who the vendors are that we've used we want to remove Roenick we've talked before about making munis saying that we can put there their liability insurance in there so that we say yes or insurance certificate it will give us reports on when it expires we need to get that into the system so we're going to be pulling those in until we convert over to immunise 2018 which we hope that in April we can't do a

098mass clovis of all the old things without paying us a lot of extra money so we've got some adjustment researched it there and we're working with the board of it because we share the vendor less purchasing policies there's a number of things that have to be in the policies the federal government pushes down some rules on that when were spending federal and the state procedural sound reference and state money we want to make sure that this position is keeping our policies up to date without capital assets are we're in the purchase agents bowls of purchase aid from job descriptions so we've got how that would fit in with disposal of assets we categorized two different types of assets capital assets that are on the balance sheet they've depreciated and then inventory asset so capital assets

099are over five thousand inventory asset would be under five thousand and if you think about it police department the gun is costly most certainly and then miscellaneous that trying to we're working with the workflow and munis on and what is the best workflow so this was stayed a little bit open but approving purchase orders and invoices in the system and some of those now go to the purchase order and we go to the purchase agent and and as we make changes to their decision the questions I get back oh we want to just talk really quick about the budget that I would like to make some changes and we just want to know your appetite for the changes because we don't want to make them then have you say I really won't budget to look

100exactly like last year that so one of the things that we like that we use this uniform chart of accounts but we don't always have the right numbers and so this number forty one the red number on the screen is 41 and that number has a meaning to it that and it categorizes what type of expenditure it is like the function and so we have some of ours for example land use fire marshal is under land use so we put those numbers together but fire marshals are the public see we'd like to just make some minor adjustments to those work numbers that you can see the yellow highlight is what it looks like in the budget now for the selectmen office that number in front of Selectmen offices or is the work number I'm thinking

101you don't care that but I just want to make sure you don't care all right that the object numbers again we want to make some adjustments to those that the object numbers are the ones highlighted in yellow again from a sample of the budget that and again the first two numbers has a meaning to it and we haven't always been consistent and used in the meaning so if it starts with a 5-1 is wages if it starts with a 5-2 its employee benefits and we'd like to make some changes again to to follow the uniform chart ever Council we're thinking you don't care we should be able to do it in order to do the comparison dan has looked it up and we have to back it up anyway to make sure everyone's out of

102the system and then we can make the change and apparently we have done this before but it should change everything so it doesn't affect comparisons charts that craft [Music] get records we could send you take this as your inform chart of accounts tomorrow there's electricity over there's a link right there at the bottom of the page [Music] and then the last one is what we would like to do is different departments had different numbers so one one department for example has office supplies but not much else and so anything they buy a post office supplies and so we tried to find the common numbers that they all might need and here's 11 of them we don't to be at overwhelming but we'd like to set up each department with 11 standard numbers they might not

103use it you know they may not have forms and printing that but we like it so every department has those certain things are posted that opposed to what they really are correct and then we go back and readjust last year's budget so that it's comparable that without what man that mean that we're making them to it and there's only one that has won the most of them have eight or nine of them that but the ones that would change equipment maintenance and repair that's new just we want and if it's under five thousand thousand we want in the capital budget and so we need to have give them a place to put it in their budget so that one five four nine one five would be new for most of the departments dues and fees

104used to be with conferences and travel but as we try to mirror and important eight with the Board of Ed they had it divided out we wanted to buy ourselves so that we can work towards towards coordinating this communications that's that's new for some of the departments right now legal ants are all going through the town clerk I don't like that because the town clerk then has to sign off on they're not everything alleged she doesn't really know that we'd like it to go into each of the individual departments so if there's only board has to put it in something in the Pennysaver that one Oh tool and juice and they'll love this oh yeah they did that project we did we should just out gate where it belongs forms and printing that's the looseness

105one up here that have you said okay hey though idea forms and printing separate not a lot people use that but but have that so all the partners of that forms and printing they put it there again and office supplies or technical supplies and then software that to me it makes sense that each department has their own software line I am so that since someone else's line item re really is concerned about it that we just dropped the kafir' reporting form Eunice we never used it why do we have it that if it's in my budget I'm looking at the bill I'm signing off I don't want that that or if I you know I might say that fit that in my budget I don't want that extra module word and some of the big

106things would still be NIT but if it's hot systems for the town clerk it goes in the town clerk started to me that makes sense but if it doesn't make sense to you the heart is get on TV were changed by the they shouldn't be at all that beep um you color is new so that it's only maybe five years old but it shouldn't be changing questions [Music] what are the last two member the last univers are are used in the different parties but they're not necessarily specially technical surprises at 16 but some of them are communication is inspired by so I tried to use the ones that we already had in munis that that would have been a nice that they were all nice round numbers with the oboe at the end I would

107like that but but we already had some in there and and the you koba the uniform chart of accounts we have it here is 11 and then some will have more for example we need them electrical bills and we need and the police a lot of different ones we we don't want to be losing the detail we want to be expiry but they tell but so I looked at what we already had in a system and where the Board of Ed used in the system to try and match those that we've had here is 11 and if you look at the uniform chart of accounts it's 200 that so we could use a lot more detail but then you know we don't want to have these Windu's who has $15,000 worth of supplies in fact

108with 28 different classifications that's a balancing act we drove many good decisions and allowing us to do our jobs but if you said for example on this the selectmen have something called codifying laws that that would be gone in the deep in accounting and it would just be under probably under professional services whatever pass that but we would see in the back up our response to these processes that's the budgeting for most of the apartments is not gonna be a big big problem because now we're they have dues and travel in the same thing they're just gonna slip us out they know what those names I don't think it's going to be a big problem we'll probably get a little crowd sing from a couple of departments but it's not a huge huge change you

109know we're not asking to reclassify 30:10 go off their head oh yeah we went xie na's for conference okay so we went through the police are already doing something similar so he said his schedule I bet mine will end up or something in the middle I did go through it with a town clerk but just to show her to see what her feedback was she's fighting with it I don't think we'll have a lot of issues as far as the capital projects on four pages of questions I don't like that but that they should know the answers to all those questions and and it should if they're not thinking about that some of those things like using it within departments or can we share it with another government there should be so hopefully it's create

110some some thinking plus you know the department head leaves you know we have this last year year reporting here I think we've gotten better each year on capital projects especially consistency or adhesive things we want to know now we're just setting it up a little bit so that when you guys go to look at the Capitol you had this all ahead of time what you pretty much know what it is and then we're not doing an hour-long visitation this is this back loader and this you know it will help in your meetings I think a lot personal and we've asked them all to keep it to 2% that Steve talked to a mom today and and well [Music] all right guys is pretty good about that they really are turns okay [Music] okay thank you

111[Music] regarding the the amount that was approved for bonding [Music] we had this I think when we approve the tabloids budget but we had a little caveat in there to be adjusted by the chair of the Board of Finance we didn't do that for this one so I have the discretion to bump up by four I apologize that this was left off the end I to add a new business to the agenda addressing the news project revised funding amount we'll make motion we have session I move that the water finance approved recommendation of was selected for the revised net amount of sixty three million two hundred ninety five thousand with the amount of sixty three million two hundred ninety four thousand five hundred dollars per state approved but or finance for the anticipated state grant

112reimbursement route to finance the cost of the new school project underneath the issuance requirements that bond council requires the issuance of bonds and $5,000 and may make one suggestion that you also include the towbar so for our bond counsel did we did I don't know you better sorry that we didn't change the total amount so we don't make it anything I just have a cautious man further discussion here no funding sessions all those in favor indicate by saying hi I think that's all Latinos are the ones I added does anyone have any other [Music] never okay