001here playing all right you know the United States [Music] thank you okay yes just so you know that there was no audience email so item three on the agenda is to talk about Elementary classroom expansion next steps and we do have Lisa and Michael from antonizing Associates who did the study they have brought a copy of the study this is the same that was presented at the board nice one so um you know the goal tonight is really to answer any final questions at the planning committee you know may have around study and then you can talk about you know from here I will add just one piece of information before we can open it up and that is that the Town Council has been reviewing the capital public board in its capital plan have
002recommended that we have 300 000 for this 23-24 fiscal year for classroom expansion to use however it's determine the best use right and trailers is one of the options certainly that's been presented in the study and then 250 000 next year because the board requested that Capital plan and approved it back in late January um and then we got to study I have recommended to the council that they've increased that 300 000.1 to 450 to give us at least a little bit more room based on the results and the destination travel will cost children the council won't welcome July 11th but there is a meeting tomorrow night I don't believe that the council has the desire to change 300 to 450. I believe that a leader of 300 and so if we do need to
003go forward with trailers as an option Capital non-recurring emergency fund so that is one potential source that we could tap and we're certainly not there yet we're not making that decision but um I did want to give you an update on president of the discussion standards this particular item so with that on Michael and Lisa do you want to just provide a quick summary and then we could open it up for a discussion based on what you found in the study summary we kind of I think we provided that previously so maybe um uh just some Reflections if that's okay uh you know just in terms of our um understanding of the schools clearly I think uh Highland of the two that we looked at really has the greatest challenge in terms of spaces uh
004that they have lack uh much flexibility because really we only Identify two uh smaller spaces that you could even be modified internally and they were even contemplating the modification of the core verse to accommodate breakout spaces so they were really maxed out that also I think is a couple from the exterior with regard to traffic pattern issues that we have as a result of the single Ingress egress Point um the uh shared drive with the adjacent residential property I'm sure it contributes to some of the traffic I realize that's outside of the purview this particular state but but I think it's still relevant relative to the challenges it's also a bigger school and the population also is larger relative to the special needs students which some ways to consume addition the um so that school
005for certain I would say needs some means of addition to accommodate the educational requirements but I'm sorry the instructional space increase I would say do a little um you know it has similar constraints uh a little bit more flexibility on site in terms of where things can go but they do have uh setback issues relative to proximity to adjacent property lines that could impact them and I think they we think they have greater interior spaces to choose from to modify but that comes at a cost of specials or some other curriculum based apartments that may have been part of a disparity with other facilities around Cheshire so you know you have to really kind of balance all of that if you look at the drawings of the plans not not focusing so much on the
006affordables it's just even just squinting you know there there are fewer smaller circles or places where you can stay and we have more options than we've discussed and they all have their problems but there are more it was my Mantra I'm going to college [Music] so I guess um what you're saying one of the options if we lost some special class es in general there appears to be a greater possibility for that yes more Specialties but areas that are dedicated to special groups like what how many classrooms are we looking like how many questions like that's kind of the things can we absorbed by adding an x-ray two students to a flat surface process up to 21 versus 18. yeah I think so the general discussion and that's a great question we have been increasing
007the number of students support class over the last let's call it four years started about four years ago our average students were class of 17.9 now we're 18. the issue that's particular to Highland is although we're seeing a long report across we've seen it the most and you know that there's a lot of housing that's coming online it's brand new Fallout Edition so that's the concern we will continue to do everything we can to use the space that we have at home and then I think Doolittle is this will be the second problem it's not a problem when I say that we're using the space that we have behind it you know this summer we are converting that Library I quote the resource room right that's getting converted which is two spaces but it'll be
008more conducive to the classroom so maybe when you walk in the front of our high on school right there yeah yeah yeah so that's getting converted over this summer we almost did it last year but we managed to kept on right here um we do have a couple of support spaces already in the hallway Island if you go down if you walk straight in the front door and then straight down where it opens up and you have the door to access to adopt two spaces there around Rich are we doing anything else we're adding some uh four more spaces uh the north swing on the North corridor let's bring up spaces and then we're converting a couple storage closets into Office Space very smart office spaces so I mean the only thing I want to
009add is like the last two two three years that's what we've been doing just jogging around special leads to make more room for classroom so you know the Fallout is that they're getting bumped around right you know around the facility as well and trying to make room for it you know the general population so that's that's a challenge Scott Jeffrey and maybe and I'm not an educator is there any program within Highland School that can be out of the building like meetings I know we have some great spaces on Route 10 that could be leased is there any program there that could be moved out the issue with doing that is that what do you do for administrative oversight teachers so even if you say okay we can move these two classes let's say things
010are really desperate and we have spaced some somewhere even close by tonight within walking distance what do you do though to provide the teachers and the support that you need and the supervision that's the difficulty now one of the things that we are working on to the summer beyond what rich is saying that we're making some amendments to the space it's a little bit more potentially one of part of the special ed um students to the work you know because right now Highland serves as a district school for autism as an example so if we have a second and third classroom what you don't currently have and that's what we're planning on doing that'll free up some space at home so the point is that we're doing everything that we can within you know highly
011building right and I do a little explain that I should two years ago we convert to computer labs into two you know spaces for we're going to do all of that first the class size is already starting to grow do we have some more capacity we do you know this year at Island we'll see some classes of 21 and 22 in the upper grades so we could push that up a little bit higher I think that's the likely for the 23-24 school year so I think we're good for 23 24. when we hit September this is what I am you know trying to you know hopefully um wrap our arms around what happens to enrollment this September should be engaged for what's it going to be like the following the performance and a new housing
012online are we going to stay on Pace to what was projected or if we start to exceed projections that's when I think we're going to run out of classroom space and so I know that's a long-winded and then give me an answer I don't know how to do classrooms we haven't really just yet but I'm hoping come September we could look at where we are with the moment we could have determined how much more capacity will we have even if we increase class size the question about how big is too big you know that's certainly a question that you know not console would have to address since I've been here we've never gotten over 25 students get a class in elementary you know so if you want to stay at 25 barrier that we don't
013want to go about that then that it's at that point we'll have to calculate what do we need in terms of trailers just to be safe is there contractual restrictions to class sizes for teachers not in that contract you know it's you know for us it's a it's a I guess a comfortable on how much Administration and certain parents so you know what we have in terms of the estimate of the probable cause for events Nazi is I think worst case scenario and if we had to hit the world war at Highland and I was 1.2 million dollars um yeah I just wanted a couple things then you were talking about supervision so what I'm thinking is let's just say it's somebody happens to have a fever you know next door to high levels and
014whether it's a drama class or music class or something if it was within walking distance you could go over there students theoretically code for the teacher I mean we're talking about supervision is there a requirement on something like having a principle is in a separated building here you know I don't think there's a report it's like a concern it's a yeah that needs to be okay so there could be a situation but you don't really see it right now yeah okay I mean just use your imagination school security yeah even the Portables are they pretty concerned where they're on the same piece of property and detached I was wondering because mostly what went through my mind based on what I had heard you say was like wait are you saying if it's a separate building
015we need to have a principle for that building okay okay hold on just like that and I have a nurse I just wanted to understand her yeah I I yeah thank you um Rich you had mentioned uh Office Space it could be you know we're kicking them out of their space to try to generate you know more classroom space and we're you know retrofitting a storage closet you know with office partitions repainting it you know trying to try to light it appropriately and that's their new homes in order to make space you know interior building okay so like in elementary school classroom teacher would would he or she get office space no no all right necessarily the counselor yeah yeah okay um reading a math specialist you know oh yeah yeah one-on-one you know that
016makes sense okay okay even you know deliveries custodial you know Services I'm sure would be necessary sure yeah I'm just you mentioned office space and I'm thinking so I'm a parent and I see my classroom teachers that you know my kids at the classroom wait they have a desk why do we meet in office no no no that's fine I appreciate it and then um do we have uh I I'm guessing that you have some sort of ongoing uh annual indicators for enrollment if it's a conversation with the Realtors or whatever it might be birth certificates I had no idea do you have any indication right now but next year you know where we are headed in terms of like September three months from now you know the I mean the core of of enrollment
017and enrollment projection spots with births yeah I've suffered five years ago you know if every birth that we have in Cheshire we we have 1.5 students roughly that actually enrolled in kindergarten and the father and six years later that's just a starting point then on top of that they use trending um and then in the graves past kindergarten you know they just use a cohort survival method and then you have the factor of new housing you know that's another way so you we do get the NASDAQ projections from the New England School Development Council we got we have our first run in November and then we got a spring update and the spring update is based on the October 1 actual enrollment that we had in hand so that up the enrollment projection a bit
018and then right now you know it's too early to gauge what's going to happen in September because parents will be registering children you know through the summer you know as of right now it looks like you know certainly have registration It's On Target you know maybe a little bit ahead of where we would expect to be right now but we have to wait for September yeah no no but the indicators the indicators you see right now are suggesting 15 months from now you know profit Highway yeah that's what I'm worried about okay okay I just wanna that's based on it's based on your current you know in the past month yeah the other strategy that you know that we use in all districts users you know you can put teachers on a cart you know
019teachers around like if we had them let's say Bush campus a shot I mean we did have to find a space you know we would probably do some specials like music or art in an alternate space and so I think these are all the decisions that will have to be made this is certainly a possibility doing trailers you know money aside I think we would rather be on a trail on the property than be in a space outside the property but money is you know certainly something that that comes I'm just looking at you know we have 550 000 years we're looking at 900 . you're looking at over 2 million if you do both and you're like right and if even if you took some of the capital and crying that's like 200 000
020that's still 750 000 you're still not even hitting yeah yeah that's a that's a purchase option and we actually Lisa has some uh current as of weeks ago in a couple of weeks we um we mapped to reload people classrooms that were coming off the line okay no toilet rooms and um total cost for a two-year lease was two hundred thousand dollars four four two classrooms no no Corridor no no toilets and it's a two-year lease essential installed before this meeting turning that into four with toilets for three years and we were thinking so that's what I'm saying this is the worst case scenario if you understood this many and if we bought them and that's the thing that makes this difficult for everyone right is that this is temporary right it's at this point
021it'll be two years but it will be two years because the new schools won't be open for August of 2026. so on at least it had changed the Dynamic regarding lead time no I think we've got lucky we got lucky in two ways we were able to so we're putting six classrooms in this space and four of them came from Pleasant Valley Elementary School in South Windsor but from one portable provider I was going to say that though you know you mentioned 15 months out I don't know that that's much of a buffer you know when you're because not only let's say you don't get lucky and find these then they have to Fab them for you yeah and that takes time yeah so probably 10 months or if you're being you know very particular
022about it part of the reason we were able to get this too is because [Music] any carpeting included yeah they come with a mix of yeah just go back happened to the beginning because you're saying that out of 550 000 you're asking to increase the first year chemistry for 50. in town so I just don't see what the rationale but pushback would be is we're trying to bring in you know a less costly option yeah don't pushback amounts to some of the questions that came here although much increased class size I know if the Press on just get too big let's get an aid into the classroom you know is it's all the things and you know I explained this you know to David and in particular because he he probably had the most um
023you know all the strongest opinion out of the group and explain that we would do this after we did everything else after we filled up you know all the spaces and repurposed whatever we could inside the building after we increase the class sizes you know that's when we would have to do this that was the purpose of doing the study I mean it's part of our planning right you know I had it so and the new enrollments can't be pushed to other schools but we already Dr Solomon already moved that particman Avenue townhouses which is supposed to be according to the map Highland post any students coming right now to go to chapter so you know again we'll do as much of that as we can with those opportunities but that that that one was
024easy because it's a new development and those parents definitely students enrollment in school together which makes sense for the future if they're at jam and now they can go to the new York State for sure I think one of these series is that remember so even if we do 300 000 one year 215 you're going to still trigger referendum and your gas and taxpayers for money for trailers request change for this year yes if you're looking at leases it might help you stretch your years and you didn't look at everybody we're gonna we're gonna continue to be creative this year seek where Roman is and then we'll come back when I'm kind of talking about that I'm gonna have to come back for planning you know present enrollment give you a good picture of what
025else we could do you know because I think pretty much there's not going to be many more space moves we've been made and we'll present you know the options of you know putting you know teachers on the cards and doing all those types of things and then we'll have to you know give our best estimate as to where we where we think we need additional professional spaces I'm not sure if it's here um do we have a calendar uh drop dead dates for decisions because you would mention 10 months in time for new fabrication so if we're talking September right then that would have to be decided by November of this year um so we would also have to probably need to go out to market for used classrooms before that probably at least like
026I'm just guessing three months before that to get some sort of idea where you could agree on something it's not too early to be reaching out to to your favorite relocatable class yeah yeah you have your three contacts this one that I just quoted as Nadler so let's um Steve I was going to reach out to business officials unless questions today um yeah this is a couple of local companies actually put a local rep and then I'll take whatever information you have I was just waiting to see how much I actually have but that's a great point that there's trying to get ahead of it is certainly something that's worth doing yeah the lease for rental purchase of a second hand one right but I think the different options pricing those movies versus the purchase
027just on the timing of this I'm thinking that if we were going to do the used at least to use that has to get into that we have to have that in the budget this year and we need to basically give the council probably more information including better numbers so yeah I think we probably do go get proposals for people who have used ones that are coming offline you know in next summer fidelian Connecticut because they they get they get a seal for disabled communication they can read they can they can re-certified for other states but um you know it's it's nice if they're local or or even you know if it's a place that the code is more consistent from state to state but some place some place nearby is good for a lot
028of reasons code will be more similar but also shipping costs will be lower transport right so I'm thinking that's a takeaway task unfortunately but that that gives that gives us more information to the council as they we go in this direction now or we can talk about new ones but understand that you know as of July your capital budget is done and this is just off the table that's not an option how is the request S I thought I'd I think I was kind of I don't know request is to address the likely to add temporary classrooms at Highlander questions the other thing that you know in the back of my mind which Michael at least have talked about is we may be able to go to the state reimbursement you know I've never seen
029my instructions right so the key the key timing on this is September we know our moment actual and then I think we do have enough time to move even if we have a place in order for something right bill but we're already working within Cooperative purchasing agreements with these guys so so you can pull the trigger fast when the time comes yeah you don't have to say wait a second but my concern is that my concern is the referendum is if it goes over 500 000 find it extremely unlikely the council is going to be really interested in going out for a special reference which means it's I mean you know you know yeah so it's it's got a they probably needed by August at the latest because I'm thinking they vote on the capital
030budget in July July but they would still be able to do I'm thinking that they're the real issue with the 500 000 threshold is not the July 11th date but in theory they would be able to probably still do uh vote on sending an item to referendum by like September 1st with one of the issues that I think everybody can understand is actually getting absent to balance printed the referendum's got to be on there so there's got to be time to print it and stuff like that and this is all based in law I think so they might be able to July 11th may not be a hard date but yeah I think we probably need to give them something I'm thinking something even before you get your September numbers yeah but why would we
031need to go to a restaurant well if we get if we get numbers back that are say 550 000 and then we say this is what we want to do now maybe we take toilets out and drop them to 350 000 and you can play with it but if we at least at least two years well if it was leasing then it was going through the operating budget and then it's monthly costs so you can what I said earlier though if sorry if I missed that time the council approved 300 000. and let's say we need another 200 000. we go to the emergency fund what's the council which is already in the operating budget so writing appropriated money yeah so you would have to go okay but here's another so here's another concern I'm
032going off a memory again what we originally presented with was two different tools each for a million bucks and now we're saying one school maybe for 300 000 but that maybe we're thinking the other school is 300 000 would that be split up into two different referendum questions I I guess I kind of feel like we're playing through fire on this one not in a bad way but um just be careful about it you know the stuff better than I do but if we do need to get it to referendum that's the concern that I have because the council is not gonna I can't believe they have a new special referendum to this great yeah I don't even think if I was like if you were gonna ask me I would say there's no way
033it just seems like an exorbitant amount of money every time very space yeah so just you know take that out and you multiply It Out by spend lots of money I think we have to wait and see I think this is worse case we've got plans we'll be come September let's see where we are bring it back to this community enrollment is on the data and then we decide I mean the businesses were ahead of this plenty right and we are playing right the bad news is it's a real potential problem that we're gonna have to wrestle to the ground until the new schools are open and uh what's the possibility of putting it in the parking lot is that something that you looked at further and discussed with people rather than like having people
034watching what we're talking about yeah right that's that's the least desirable from Logistics point of view um because that that is actually a crowding area for students so the other okay the other two options are better on that particular site and there's not a significant medicine okay yeah plan left I think is a little bit easier to put them in you have to check what's in there first plan right they're nice and tucked away yeah it'll be interesting position with that do you Recollections that requires a site variants [Music] you're talking about of course yeah we own all this right yeah the only problem option one is the furthest way if you use the bathrooms it's the purpose partial order just probably I would say it's pretty close to the Border okay okay well you
035have to be the side setback was the distance from the property no that's what I'm wondering if the things yeah I mean it would have to be service yeah my guess it's pretty close if you look at the GIS you know Jared at the Palm GIS is pretty close okay yeah just zooming in on the old drawing it looks dead on at the corner and then it floats into two or three feet sounds like what a nice school would do for their neighbor probably um we did set it at 30 feet and then 20 feet away so you have to yeah you know do a full code work up on where your openings are working with Portables people closer there are things that can be done I like actor too though right and personally that's
036my that's my favorite because you can have toilets the principal really likes option one she can't have toilets over there because it's tucked in the back yeah it makes a little Courtyard it's got a nice connection so option two now in that area there is there's playground equipment yeah and the estimate the process right right yeah they're negative aspect about two is that it um interdicts access to the back area for emergency responses I don't think they're driving fire trucks back there necessarily but it does a little bit it's not horrible to deal with for sure so we're driving through the playground no but it does you know it's bigger than a playground that's for sure 100 feet your distance back right and you're not getting in between the school room right you would probably
037have to put a pathway or a roadway through that bank on that foot that way if you did that Forum provided that clearance without a good deal with other stuff well that's a good fire engine anyway they're backing up you know to get out of that space out of the out of the discussion that's what they typically work for which is there enough I don't think there's a hybrid it's all storm water yeah no um all right ideally I'd like to see the upper grades out there as you eliminate kindergarten we have no bathrooms uh I think it's just for developmental appropriateness also specialists or or specials but I'd like to limit the amount of traffic to a special so how many questions you're going to guess five but I'm sorry I'm showing four and
038four that was from the older study yeah you know what's what's third important third grade there is that that would be the class that's moving up for your Rising purpose yeah another class sizes are increasing over too much in Highland would be formed also pilot it works seven okay yeah yeah listen I'm not looking at the plans I'm looking at the enrollment study and they've got seven in Kinder K through third grade and then six of that yeah what's that let's save a ton of special left because pictures sped in the basement again yeah well back in the day so this to my view is like you didn't come back in the basement yeah and then in our talks over there it sounds like you've had one of them we're as possible definitely do it
039know them already but um September I'm sure there are schools open September where they could use some trailers yes you know the restoration of all of that but suspect now it's probably even the time to check right because they want to be transporting them and installing other things yeah well as soon as you get into conversations with them too I think for instance when we got lucky with the we had that well and we were talking about that with them earlier it might be influencing what they decide to put on the line you know well and even if you're looking out three years you know it does so say here too you know you you decided to gamble and not go with one at least you have a line on one for year three so
040I just want to hear that I really I'm glad to pull it we're even just listening to talk about Town Council see how you can come in like if the water slowly instead of all at once yeah I just hate goodbye um that's just amazing yeah I just would hate to buy them especially oh by the way so you know I just feel like they have no air is feeling too little okay Mike Warren did we learn in trailers at Island School are they still there right no I think I think it's important too bad things sort of segregating right uh we got the school's got support from everybody and I think movie move School modernization along you need to keep that in mind thank you modernizing for everybody all right and there's a 50
041reimbursement on eligible costs now but APA City According to some new legislation that apparently snuck its way into the environment of the bills yeah all right so where are we are these folks free today when you're going to give us the po about yeah yes okay thank you so much thanks thank you very much thank you so much thank you very much determined in terms of five without dollar under visit after State funding or before no it's not a statement okay yeah so if you have thank you good night if you have a 600 000 project but you know in person that you don't have to go referendum yeah thank you all right so are we on item four okay so Capital Construction Group it's next step so this um I've provided a new package
042so it's basically a proposal from energy and if you look up on page two um the way the compensation would work but this is really the only item to discussing this particular topic so the proposal for manager is on the compensation that they if we go forward and they do this audit which is free to us and then that audit results in an actual energy performance contract that's approved to funding the energia would get paid out of that performance contract directly and if it's a 10 million dollar or greater project their fee is 4.75 of the 10 million so 000 and then if it's a project we could see it from 4 million to 10 10 million they are costs for their their rate goes up to six percent and then Max is that at
04380 on very small projects so just a little pressure everybody's memory these fees are based on the agreement that they had based on procurement CCM did so we don't have to go to bid if we want to use this because it's already put in today of these costs are in line with what we did back in nine years ago now with MLS up the difference is that we hired at marisco and then higher energy reversed I feel good as we were hard enough for us to do the study then we could take it to the next step if we wanted to go forward with this and I mentioned this and I mentioned that time manager Sean Kimball as well we should do this in conjunction with the town because it would be a larger store
044project than the potentially more items that would have a quicker payback and make the energy performance contract actually worked yeah drop down the percentage right that just does drop down the percentage the ones that was over 10 million but it's 10 million or greater 4.75 so and I numbers so really the question you know for the planning committee is do we want to go forward with the next step which is to present it to the town through Sean and get there by and before we need to receive any questions so or option two is interesting go to bed I'm not sure different pricing if we did that and then if this is already pre-med so that is my suggestion is ask show about it and just ask them if you could get it on the
045council agenda in the next month or two and if it's not going to happen I don't need to know why we'll just move forward ourselves but I think our cost savings perspective it makes sense to me right and honestly I find it hard to believe that this is something that anybody I don't know anybody who opposes Energy Efficiency yeah so what is suspected it would be worth it to do it and I mean not a small piece of the puzzle because we're square foot rate what do you think it might eat whether it's whatever might be incorporated in a roofs solar I'm taking it too little right now but any of the projects overall that can fall into here yeah but we do have a number in mind where it might like a range where
046it might plant District wide yeah in my in my from my perspective the attractive part of this is that they'll actually help us with the scope definition you know that's something that I myself glad myself you know that's hard hard thing to get a handle on you know it's going to have an independent you know independent Engineers coming outside and take a look at the infrastructure take a look at our equipment you know and then you know try to at least do uh you know life you know by the age of the equipment trying to determine you know this is our progression of what we need to replace and I just really do to improve the facility through energy efficient you know technology or what happened let's find the answer so one of the one
047of the last pieces of the discussion we had 10 years ago whenever it was was the Payback right because you had 50 million dollars of projects to do what is a 50 year payback is it worth it for a building that's already 50 years old yeah I do not what do you got to do yeah doing for the 15-year Payback like so one year others are 25 year payback I mean I think that's still roughly the magic number the 15 million 15 years yes in terms of payback now here's the thing that's interesting the HVAC grants we have 12 million dollars or so of work if we wanted to air condition a Google and dog right so right there if we if let's say it's all about because it's probably not what I was born
048now you've just reduced cost by six million dollars and they will help us with that so now your payback improves on anything else you do because now you only have to cover six million across not 1200. do you know how long that HVAC funding is available but I'm seeing I see two limiting factors which is time because it could only be good for one year or it could have budgetary it may have just like a one million dollar bucket of funding when that's gone they're done I'm just curious if either of those are there so with the timing the bigger one for me the money they never fully funded on so but with regard to the time we could air condition that then I mean if we have to do it this year I'm not
049really going to be that good old air conditioning done this year before we have other discussions so the legislation was basically a couple of lines that has to navigate translated into what department in the state is actually going to be responsible is that it's it's the department of administrative Services osc GNR this will become part of the grants that you can get before roof of energy uh Code Compliance Ada as an example so they're holding this in under that non-priority Grant so you don't have to wait until June 30th it's a rolling application crisis so if it gets folded in that way think of what's Happening it just becomes one of the eligible uh non-priority Grant really quick but this is I'm thinking this is one of those situations where we just don't fully funded
050at 100 instructions [Music] yeah okay is good because it's almost done with the capital project so let's see where we can um if it's not going to happen in the next month or two whatever planning committee needs again just give us an update that I'm comfortable looking forward okay then how close with this yeah um chosen to end up on there right if we the way it works is they'll do the they'll do the audit they'll give us the report if we go forward and sign an energy performance contract then this gets paid for them over the term of that contract let's say it's the team here and if we don't go forward and there is no Unity performance right we don't open anything so they make it really easy at least to get you
051know the initial part that's done they do all the heavy lifting up product s how many more years are left in the existing I think there's more I think about 2014 I think 17. and we did that in one Junction yes we did so that's right like that yeah were you out of council for that no it's not when it actually I think it was 2014 left we could have taken time to go do the project um so we have six years six more so we had two well yeah yeah you would have two controversy it was yeah not to complicate things but we can foreign as well it gave me quite up before the end of the term when we had a discussion we have the Ruffles if we were there but there is
052a there is an option for advice obviously a Catholic whatever they financed us there is an option to buy out of the contract if that came and passed I would think that by and large segregated yeah each specific energy conservation measure ECM is like these windows at the high school and then that's the north side and then the South Side would be a different ECM now if we are retrofitting something that amaraska did 10 years ago maybe we'd buy out that part of the contract or the whole contract uh I mean there could be some crossover or we just say I'm not going to bother with that because they do all the other ecms which I think for the one we did I mean it could have been a thousand different specific items around the
053town yeah the big ones the big ones were Highlands electric Keys the electric key at the back of the high school that got removed we installed the rooftop units on the island and then all the LED lighting and the classrooms in the hallways those were the biggest the conservation measures abcm and then a lot of the weather stripping and things that are smaller the toilets of the water conservation electric motors that were replaced refrigerators to your point like weather strippers on that for years so yeah yeah so yeah those ecms are like they're not platforms at this point you're still holding the money though the contract yeah you know the second time around we would we would avoid some of the little itsy bitsy stuff that really doesn't have much value it created a lot
054of work yeah I mean yeah you did replace some refrigerators yeah they used to the gas fillers there could be I'm thinking that part of it was driven by the ever Source incentives so the way John set up could be trying Etc as well so we need to be a bit more diligent yeah yes [Music] the next one school modernization phase two for discussion I know honey I think really you know we have to start figuring out timing and what do we want to do because we we know the schools that have not won't be touched as part of there is one so this is just an open discussion I I mean obviously we know how good success with the first phase of school modernization of committee was formed councils committee you know with a
055lot of bordered cooperation so what are we just trying to kind of things um what do you guys um so um what we've faced and we went to referendum the issue that we were facing was an increase in enrollment or Elementary School I think it's fair to say that new schools based on all the discussions I resolved in these rules for Highland and Doolittle that's not a big discussion point right now I'm not sure I'm thinking that the to fall on where where we were with increasing enrollments to be thinking about God would be one aspect if God is a question What's the timing on it when does the student population hit Dodge and when would we need to begin working on modernizing and then two years before that like we did with this we
056probably had a two-year window for Council organizing the subcommittee or committee and getting out to reference I think that was two years right that one's a solid two okay so and someone it got slowed down a bit because of covet yeah because I replaced Catherine so it was probably three years September right before we got elected um so three years and two months later it got slowed down by covet so we could still say I'm thinking we still say at least two years for something like that so let's just say it was and then dot is um let's just use the construction for elementary schools is it a three year window to your window three years it's definitely three years and it's actually a little bit more than three years if you look at you
057know when we hired The Architects and the orders red that's like open until 26. yeah so we've got three full school years so it's it's a 3dm plus window so for for the elementary school modernization we're talking basically a six year window including coveted and again that's the new construction yeah the renovations won't take yeah but if you're also not doing it during the school year well who knows how it works out but we're probably looking we'll probably need for renovation we probably need at least four years from the time when the council decides assuming the council wants to do this the council wanted to appoint a committee until a building is renovated new or new construction at least four years maybe five years so when does the population hit uh off the top of
058your head it was you know it was about eight years after when we started looking at it okay so let's call it you know five years out before we really start to get to the point where God capacity starts to reach its Max it's dive-sized I've forgotten is God properly sized or if we're seeing that if we just stay grades seven in the Navy yeah and assuming that we could go back to the days sure um but I mean I and this I'm thinking more like if phase two and obviously but I mean in the short term obviously we're missing any sort of major Capital funding expenditure for referendum for this coming November for next November I think we should be leading them out of renovation project that was wrong with us okay well I'm
059just saying we're planning we're appropriating money this year for watching the AC yeah I think it's in Europe three what do you what's in the third I thought we put money plan which will be available July 1. okay all right if they put plenty money in that there's 23 24 so yeah July 1. and then the actual expenditure of 6.9 million and 25 26. that's for pacing for air conditioning yeah we said how do we follow the comprehensible project we increase the improvements which we might be able to Fast Track well that's what I'm just thinking performance if I was if it's something that we can plan this year costed and then two referendum a year from this November and knowing the state's going to pay 50 of couldn't imagine that's not then you have
060all your own life in schools by the time that project is done that that use rules will come on problem yeah so what I'm thinking then was what I'm taking away from tennis versus projects 48 years though that's eight years the question is what what point are is that class going to max out dad or or be appropriate to have yeah so I'm saying it's about five years from now five years from now we need to look at a Duty or else we're going to be at work I don't think I'm going to run out of space at the top right because if we'd have 900 right just random numbers that means we can have classes at 450 and 450. but that's roughly so we went to our teams to that right I mean since
061I've been on board since you've been on the board right pendulum's gonna swing to the other side and teams are going to have that so that's great in five years part of the issue with that especially the other part is just the amount of all your common spaces are too small and your parking and the driveway but I would never well so that's that's another Factor let's just say we did not want to do new construction Parcels that are available will change over time I just think I mean your speakers with 80 million or 16 years still gonna happen no parent parking no field space where are you going to put on tomorrow there's just not enough unless you I don't know how you would do it honestly without a requirement like to build a
062nice Middle School to function with you know it could be wrong button you're going to spend a lot of money in fact yeah it might impact the the rebate the state right where are you going to put an auditorium and gymnasium is probably the size of cafeteria and supports racism parent parking I just don't see how you can build a town and there's no other property that we can see here a new board has to face what we already have established and we can accelerate this because we have this favorable you know consensus in the community about the who died somewhere I think one I think one other thing to keep in mind what you're talking about which Parcels if you're talking about doing a new property you can't do I find it unlikely that
063a parcel Lake in the North End somebody just donates 30 acres to us or 40 acres right on the southern New border I didn't drive the whole stop that just vote against it there's no way they're dealing with traffic yeah pick up kids now if it was a high school for two years and seniors maybe you could say you could handle yourself if you're doing a lot of driving it's I do think it would be a huge problem for that for that so it'd be very very much like specific where you could do something like that so one of the recommendations right now this is as an aspect on renovations to Dodd Middle School and says future face of the plan a study should be conducted to determine the actual construction and I think I'm
064sure that there's not that much appetite to form another School building or school modernization committee but it worked I think that's ultimately what has to happen you know as you look at phase two I have to put together a group and I say you yeah a council to put together a group to start looking at this in earnest and I did what we're doing that work that that should continue because that'll that'll actually give us a little bit of an insight into some of the renovation obstacles that we've got you know in the mix to do a little Windows roof which if you're doing a renovation those are certain things that you would do anyway so what you were saying what you were saying before is just off the top of your head you're thinking
065you would recommend getting uh Renovations or new construction for Dodd or from completed five years from there is that where you were thinking what I was saying is that your population will grow is going to start yeah yeah five years out okay um yeah I agree with you on a committee because I do think that it works I think it works well it takes time um but you need to get buy-in Wallingford you didn't do a committed decision and that's all right yeah I mean I just like I'm thinking like first we have the long term right [Music] right Focus attention and capital money towards renovations scores while we plan for the next large phases of the project or is it nothing here well if we're going to put all the energy into planning for
066another 80 million that's great what are we doing you know the years leading after that probably has been about here we're just gonna do nothing well what I'm thinking is what I'm thinking of business that was let's see if we can move forward on an energy performance contract in a fairly expeditious manner and keep our eye on the bigger picture with regard to Doolittle because that's the one I think is the school that's got the most yeah yeah and that could roll out in the next 12 months right because if we have how much AC is 7 million and we're getting State reimbursement so that's like three and a half okay so it's really I think it's just some real improvements to do little not yeah not everything is energy related um but we keep
067the keep the list and get an idea of how to do that move forward on manage contract and keep the discussion going about where the opportunities are where rich could use another 10 or 20 million dollars um so when would we want to start talking about putting together committee or a Steering group or whatever I think it's it's we're bundling it with the two little discussion so at this point I think we can accelerate the job conversation because they've done most of the legwork already yeah we're not starting from scratch but that we know the fact we've done the research you know I'm going to take also from the again taxpayer perspective it seems so I don't disagree with you but it seems though I'm gonna go to there's another referendum for dude a little
068soon and then a few years down the line and then another I just in like it's always a constant you know is there a way we can just do this all at once somehow I think that's a discussion um [Music] but foreign taxes and uh it's probably more palatable to many households to you know three percent per year instead of like that one getting 30 maybe three percent per year for 10 years rather than 30 in one year like wow I just think that I just think a lot of people probably have that they don't even necessarily they're not even necessarily thinking about it their budget that closely related they hope they get a raise because they know taxes are going to go up but it's just kind of baked in I mean with inflation
069and stuff it's different but I do think staggering it from a tax perspective is helpful who would the committee be would it be more to that planning committee or would it be similar to you know with counseling before a point voters in town maybe board liaison liaison collaborative no I agree with that 100 what they did before yeah I mean the first I mean since I've been here for the first attempt was done by the board the council did appropriate money for the study but wound up in the recommendation for a middle school that failing the council who did approve their dick up to the voters school modernization committee which was you know much more collaborative important and Council the committee was formed and to get approved for the two schools so I think he's
070trying to stick with what's working yeah [Music] and I think you'll have more like Anderson now that all the schools are taken care of they can all see that oh eventually we're going to need time right yeah as knew was that your new schools are but at least all of the elementary schools have been touched and then it's like okay now Community all these kids are going to be going to the Middle School and that's consistent with what was released this first piece was phase one and phase two of three because we decided at some point so and this might be a Jeff thing where when we do redistrict that I just don't want to see Highland continue to be taxed with special needs it just seems like that's where we travel them all so
071I look along those lines at the human North End you know what's been introduced in the design discussion is to have additional Elementary and pre-k program but in the case six portion to have some of the programming that's at Highwood you know moved into the North to the north and as I mentioned earlier programming more than 23 to 24 school year so we do start to you know have that president's you know the more intense programs that three schools potentially if we do delivery from a teacher lens it's more people to mainstream children they follow me to one school yeah whatever their careers on that front so is so would it make sense for us to ask the work about asking the council um or even just I would travel a little bit find out
072if it's deeper way for the moment I mean I don't see why we wouldn't happen I think I'm happy to discuss it I think we should and I also think if for whatever reason the council is just not hot on it at this moment I think you know revisit it get an idea like okay so when or do you have a reason if you don't like the committee idea okay we can figure out other options but if you do like the committee idea and you agree with phase two whatever phase two is then when should we do this because like then it was saying you know if we're thinking about having a bad renovation or new construction done in five years yeah we discussion yeah special Fox team a little bit right should referendums aren't
073though I mean I do have to say that if there's ever going to be a time to get oh yeah we have 50 for new construction and renovation for HVAC oh really yeah those nine state titles things I just got some details today is the athletic field is that only for school operators so parking Rec does not qualify so we have to do is we have to train to the Department of direct fields that last temporarily all right Rich you're up item number six they do have some Athletic Field improvements yeah just awarded a contract today actually to begin uh sign and study for renovation of mclarity Athletics options baseball field I would just ask for everything yeah because yeah it was prior to this it would have been I think Southington they they failed
074at the difference in last year that they were looking for 9 million so they're going to take their fields actually yeah it's not synthetic it is a football field but they were trying to get baseball trying to get a additional Fields okay all right yeah this is a typical summer believe it or not um so just for focus on capital projects we have a bunch of these going on right now Chester High School window replacement we're actually almost 50 percent if you do um demolition so that's going very well uh mod materials frames glazing as well in hand so we're not going to be dealing with lead time issues um and that is anticipated to be completed on on schedule before the start of school minus limbo is that your puppy just too yeah it's
075just a really it's the same doors we're going to replicate the design of that the front entrance yeah so it's gonna it will look but that's going to be a replace and actually we just meant that the fire marshal and building official today so we've got green lighted on that and that's going to happen Chester High School we're doing some masonry reporting uh dot uh we are replacing a South section of the library the north section was replaced last year so that'll be 100 and keep in mind I'm working with capital budgets so some of these dollar amounts are we're trying to use all our Capital uh to get us as much fun as we possibly can do a little Southwind bathroom Renovations are underway actually that demolition is 100 so they're starting to do
076all the plumbing and the floors and then the sanitary lines in place so that's going well it was going well as of the moment and that finishes all the all the multi-fiction yes absolutely staff bathrooms so then we would move on to the next School dot with the bathroom or the basement right um do a little north entrance sidewalk replacement schedule uh to start demo should begin after the Fourth of July weekend Highland exterior lighting replacement an enhancement project is underway um so if you take a ride by Dodge you'll see that the electricians are out there trenching away I don't know yeah we're going to be installing all new uh photo self-controlled exterior lighting on the building most of it will be Dom lighting similar to outdoor and then Doolittle could have been set
077up all the parking lot lighting will be step drivers so built into 10 and then see slow motion so it won't be leg polluting and be very energy efficient so that's underway we're also increasing some parking space over there by removing a berm and we're going to install you know crushed stone deck so at least that way cars teachers and staff whoever decides to park on top of the hill won't have to do that any longer and eventually we'll get it designed correctly and paved but for now it's a it's a we're trying to sneak that in um so I've lost a personal apartment which is sure they needed and then Paving repairs we plan on restricting some some premises over at the little upper playground and then replace some of the road adjacent to
078the Western at the high school so um for maintenance improvements and repairs I mean I'm not going to read all of these so I'll hit the big ones district-wide obviously the training of uh sfg which is our new cleaning contractor they actually began Thursday Thursday and Friday so performance demobilized Thursday and Friday was a little bit of overlap SMG has come in they've actually started their work prior to the official start of the contract which is July 1st so um they're they're you know they seem to be uh they seem to be uh I don't know if I'm excited but they certainly are have their staff on on hand their rope Crews already in the schools getting the cleaning stripping the waxing floors Vector sand have also been pretty instrumental in keeping that you know
079training then keeping them alive so on and so forth but they've certainly brought enough horsepower on board that's working out well we do have interior Renovations which we've touched on a little bit of that Chapman and Highland related to student enrollment uh we have various playground pieces of equipment uh Chapman Highlands and do a little that we're replacing primarily uh the Nets I think they call them like netscapes so over time you know UV just destroys the plastic that uh that's you know that's what the Mets are basically composed of and there's no replacement you have to buy the entire unit so we have that contract that you were planning on replacing those where that playground is it doesn't come into play it's actually yeah okay trailers uh we're doing a slew of HVAC control
080the BBC conversion so we're still running HVAC and ventilation with compressed air or at least controlling it we can press there so we're eliminating where we can and installing the directors will control we have some rooftop units with bad heat exchangers we're replacing a number of different doors throughout the district the high school we're doing both exterior doors and interior fire door Replacements which are sorely needed so we've been picking away at that annually and trying to do a percentage of them the high school is I think a pretty decent shape after this year we'll be a good trip on that now let's see my favorite quote was sitting back for weeks is there correspondence on this no it will happen are the schools thinking ownership of that that's what it is uh yeah I'm
081in the classroom in daca's hours yeah but that's still the silver is from salting the roads I don't know we're not taking responsibility for the pond per se right but we did request in our capital budget funding to replace the Outdoor Classroom and the dock the there is um the Town Council and I talked shown about this does have on their capital budget to do something to include that pond so we're trying to see can we do this fall at the same time it would make sense kind of get the pond back you know to a much better condition and then make the Outdoor Classroom very useful again and that's the call I could have sworn but when I was on the council 20 years ago the town took ownership and directed it I could
082be wrong that's what I'm assuming this is not usually do that like it's a flow issue my simple point is I don't think I I when I got that email oh yeah I was just like I just don't feel like the board has any responsibility for that I feel like it's a separate issue yeah I just want the broken down for a long time so I was hoping to keep Rich happy my life is better [Music] uh we're going to continue with window replacement we are doing two classrooms uh room 10 and 27 so that typically in addition to renovating the windows we also replace the mill work and you know put in a new shopping so we we've been doing that and only at least for the last you know seven eight years maybe
083yeah how many do you know off top of your head where you're at this will probably put us at about 50 percent units that are still buried in there so we clean it up pretty well um let's see what else various acoustical ceiling tiles replacement we do have the new Greenhouse installations related for homestead school here I'm also going to we're also going to spend money and put a decent Basketball poll and hoop assembly as we did in Doolittle and Ireland last year that's that basketball pull up there was a little tired fix that we do have a third floor bathroom renovation that we're going to do I have a lift spring replacements for a couple on Windows we did it on the portable side last year this year will be on the Houston side
084and then uh you know Replacements of various pieces of equipment around the maintenance for our specifically doors and then a fan quality unit which provides air conditioning for the live office which is absolutely Paramount it could be able to keep protecting anybody around routine annual maintenance inspection this is things that we do every year Health ability is pavement maintenance you know all our all our gymnast and cafeteria floor maintenances we have to go through our annual playground equipment elevator emergency lighting fire extinguisher so on so forth um I did add septic tank rejected public grease trap cleanups a lot of people are surprisingly don't realize we still have certain tanks and petitioners so we do some clothes do have to be pumped out annually and then in case of the Thirsty well twice let's get
085in there we do uh HVAC duct cleaning we go through it's going to be the high school and we're actually starting back at the beginning so we've done one full cycle you know we do that based on the amount of budget money we're able to we're able to get and then my staff is busy right now doing classroom Furniture swaps we're trying to hit up all the classrooms you know prepared for next year ahead of the cleaning service tearing them out again it's better to do it now than that after the floors are going to clean it is completed so yeah we do have a busy summer not busier than any other summer but it just gives you a couple uh gives you an idea of what we try to accomplish in the course of
086nine weeks I'd like to move this stuff right there right yeah that is certainly the point okay with regard to the inspections I'm just curious uh some none are all are covered by your staff most of this actually is is contracted contracted right so yeah so like even like for athletic equipment that has to be certified inspector elevators fire you know the fire um you know lighting emergency lighting fire extinguishers has to be by a certified contractor maintain all that I mean some of it where we can do an inspections primarily for hvc and things of that plumbing repairs wouldn't be fixtures belts filters clean that's of course listening to that mentioned we do internally but a lot of this are are you know I don't have the subject I don't have body wagon so
087I can't pop off suction things so some of this some of this is a specialty specialty services that we need to hire to make sure that they've been completed and documented so not necessarily this year but from time to time if you if the schools or the town have coincidentally have somebody that could do the inspections with you would you normally communicate whether you just cross over on something like that well I don't think the time I mean typically the only crossover that I'm aware of is I have two um uh e2s on stuff and we help them maintain like fire alarm control panels so we do the rest of them we do you know to the extensive service they're starting to get to check right if you're aware of something yeah the two sides
088have conversations and probably would have but you don't have necessarily anybody getting hired with that yeah and then a lot of this stuff I mean a lot of this like you know elevator inspection they have to go through the same vendors estate certified vendor yeah yeah how many elevators do we have in the schools well five plus uh six figures okay and then with the new schools I'm sure it'll be at least one of each other yeah no it does the car seat is it right Chapman yeah I think gems Island s so that's it in a nutshell I just want to say thank you because I know how much work for all this is and I know how it is to deal with contractors and this also like you know when we were going
089to the post office from modernization issue and if you see a list like this and we shared that the schools yeah the schools are tired so we're kind of prepare for myself I appreciate it yeah I think a lot of people I mean it's less short ing here so far seven years people are impressed like especially walking through the ice cream you know they're thinking so much nowhere to facility and a lot of it is due to you know how our staff upkeeps our contractors or keep it you know when it's broken and fixed right so those are things that I've helped you know obviously disclosing you know be a more pleasant place I mean I came from working at that's not the case here as much as you can um I remember a discussion
090about one town in New Haven County where people here in Cheshire were saying well why are their taxes so low or why don't they ever have tax increases there they didn't have a capital budget and there was no maintenance done for like decades Yeah well yeah it wasn't it wasn't I thought it was different but prioritize you do what you can you can't even have the time you have in order to do schools open on September whatever I can look as best of the game yeah and I'm lucky you know our organization is lucky we have a you know the CEO who's Pro maintenance you know Pro you know improving things so that makes a big difference too funny well yeah absolutely Council provides a certainly we get funding to do something capital projects that
091we can get more but you know hopefully we can do some of the bigger things in the capital plan you know particular people keep running effectively until they can be replaced all right without anybody have anything else I'd like to share with the SMG yes or there is the same as the previous uh as far as scope yeah there's something called on office it is we're not taking the garbage out associated with it it shouldn't be this part of the reading bed we did actually I think we added a couple of things as far as scroll codes alphabetically as with all Scopes and contractors becomes a challenge in making sure that they execute 100 of the scope usually I have a 80 20 rule get them to 80 last year you're you know consider it
092a win but unfortunately that's something that's a daily daily uh exercises and keeping up with uh with our contractors but as far as the contract itself it's very similar to what performance I've had in the past few years so nothing much ultimately it'll be up to them I mean it's minor but anyway here yeah yeah and that's consistent that's you know someone didn't get the bathroom clean one day [Music] I mean and I I measured that by the amount of her place if I had 50 per plants in a week it's not a good thing if I get physical flights in a month then you know it was a metric that we use it's the phone ring of electric the phone doesn't ring they're doing it's in the park my phone rings too much then
093their fault begins yeah so be pretty uh we're pretty uh aggressive as far as ensuring that the level of service connecting especially since it was abrupt that that you issue came about right okay that's transparent to us right now so it's a new company is in Old companies oh yeah yeah well yeah right now yeah okay thank you thank you thank you