001sure uh mr grippo here miss helen here mr white here uh mr chairman you have a quorum excellent um we will uh dispense with the pledge for this meeting if that's okay with everyone all right cool um well i guess we can go in order then um oh uh mr solomon is there any public comment for this meeting not at this point all right great um so we'll begin with uh 9130 okay that has the is um let's see do i need to share my screen or uh jeff can you show me yeah i can do it i think you have the master copy anyway right so this is 9130 committees everything in black is the same but there was a desire months ago to really provide definitions for each committee so that's what you
002see in the blue down below the modifications okay it's a four page document so uh you know i don't know if anybody has a specific item they would like me to stop at this is for a third reading so we've been through it twice already right did we make any changes from the last i mean did we make changes last time i don't waiting for some information maybe it's i don't remember so i don't see so all the blue is actually things that we've already seen before so okay right got it i wasn't at this meeting the last the policy meeting last time i forget i was double booked for something and marlene did it so i think there's one thing that i just wanted to bring up and that's under um personnel committee responsibilities
003which is on page three looks like um if i recall um there have been times where there have been job descriptions for administrative staff like when i guess when when the assistant superintendent came up there may have been other times as well where um at some point the board had to approve those types of job descriptions and jeff i was wondering if you could just sort of expand as to where the source of the job descriptions come from and historically uh should did the personnel committee um approve of them before going to the full board or or how does that process normally work that's a good question because it it is in board policy my job description vins and marlene's the so the superintendent ceo and um uh assistant superintendent are all in policy uh
004yeah so i i think it's a good question whether that's um a decision of the policy committee or personnel or if it's something that they work on collaboratively yeah because i wasn't sure where yeah where the uh descriptions actually came from if it was codified in policy or if it was a culmination of like you state law and hr like kind of put stuff all together and then you know send it to us to look at or i i wasn't sure what should be if it needed to be clarified because i figured that would be a good time to do it if we had to yeah the um i'm just curious about when the last time 1996 we revised yeah may 1996 was the last time like the superintendent job description was reviewed assistant superintendent
005was uh well that was when we were looking at the um [Music] the contingency planning we took we made a modification to assistant superintendent and chief operating officer if you remember right but we didn't really go into their job descriptions uh that much it was minor tweaks that was april 2020 um all right uh tim i know you had a question so go ahead yeah yeah thank you adam um a little bit more broadly than just the assistant superintendents does the so i'm just putting on my council my old council cap and i know i'm not there anymore but we would generally the council would generally vote on a job description the personnel committee would vote on a job description and i'm just wondering how is the description how is like what's the job description
006of a teacher per se is it codified in state law and then that's just known and it doesn't deviate from that because the assistant superintendents i know because we changed from assistant superintendent for greg and then made vin the ceo even though the roles are similar it was the board i think that made those changes so is it like all the jobs in your world or maybe teachers are are specific but then like facilities is something that the board votes on i don't know i'm just kidding yeah the board only addresses uh the job descriptions for the three executive leadership positions um a job description actually could even have union implications um when it's not negotiated with union because i could be construed as a change in working conditions so we have um relatively broad
007discretion in our job descriptions for teachers and we keep them pretty uh limited in scope um and we work as as things evolve uh you know as needs evolve we kind of address them as they come up but same with you know secretaries are a little bit more rigid in terms of job descriptions maintenance staff has a job description but we don't we are constantly kind of tweaking those things and we don't run them all past the board really it's those three executive leadership positions okay and is that basically just by default that's the way it's been done or is that state law or i'm just curious that state law um it's the way it's been done and the descriptions have been working for us in terms of individual employees uh below the executive level
008and administrators but uh yeah it's not state law okay i guess the the thing that goes through my mind is um i think it would be valuable for basically everything that goes to the full board to run through a committee first and so if the if the board's going to be voting on something i'd like the um i'd like one of the committees to take it up and so what i was actually talking about as a tweak to this and i consider relatively just a tweak um just for each of the committees to have a catch-all that says not necessarily limited to you know these items because i could foresee a situation in which something like so in if you look at these four specific items none of them really touch the assistant superintendent and
009rather than getting into a discussion about should it be policy or personnel just leave it open-ended so they so there's no impression that it's limited to these things and it could be something else just well i i don't know if i could get some clarification on that so the are we speaking are you talking about specific to job descriptions and in the personnel role or are you speaking more broadly to all of the different committees and anything that's going before the full board should have already been vetted by a committee both of those things really all right the the si the latter of which is um i i can think of situations where maybe that didn't happen or doesn't necessarily need to no it doesn't necessarily need to i just don't want to be in
010a situation where it's well it's not listed among its its you know responsibilities really shouldn't be discussing it when i just think it should be a little bit more open-ended it's like a job my guess is many of your job descriptions yeah and something that then says and other responsibilities as required yeah absolutely that that makes sense that none of these i don't think are meant to be an exclusive and fully exhaustive list okay um that it's meant to provide some guidance so let's take a look at the from the top i'll share again and sorry if i missed it no no let's take a look i'm not saying i don't know that it says that and so let's take a look at it and see you know i just want to double check and
011see if we were to add something that you know this is not an exhaustive list um and could be subject to modification oops um yeah let's so here are the standing committees and it just kind of outlines what the standing committees do no committee shall have the power other than to recommend uh so you know there isn't something in here that says that this the list of uh responsibilities highlights the you know the the committee work and is not fully exhausted we could put a statement to that effect in there that's what the members want to do catherine you had a comment yeah um can you scroll up jeff a little bit pass it to the maybe the beginning of yeah so yeah no go down sorry after the list of standing committees because you
012could do like sir says curriculum committee responsibilities yeah um you know you could say that the yeah before that that the responsibilities of each of the committees shall include but not be limited to right the following you know what i mean it's that's a pretty easy fix my only comment is and i totally appreciate what tim saying and and i think it's a good idea but if the purpose of this description was to get us you know kind of a real road map as to what these committees are doing yeah you know you are introducing a little bit of lucy goosiness which is fine because we didn't have this much before right so um exclusive of each commit of the responsibilities of each committee or the functions of each one provides highlights of for responsibilities
013of each committee and or not geez i have something and i'm the keyboard spacing is slightly different oh that's really annoying okay and then if you take out responses and then after curriculum committee you could take out the word responsibilities because it sort of should be for all right yeah carol you want to grab the responsibilities on each one thanks is that in line with what you were thinking tim yeah yeah i mean that makes sense adam oh my only question would be if these are not intended to be exclusive or exhaustive then doesn't that mean that someone finally has to would have to make it make a decision as to where something would be included would that fault the chairman or where where would uh yeah i think it falls based on what's said
014you know up here oops i'm sorry again new keyboard oh nice picture yeah i have no idea where that is but it's beautiful let's see what am i trying to get to here yeah [Music] um i just i could also foresee situations where you have two where makes sense in two different committees to have a discussion each of them to take it up separately but for different parts almost everything touches budget so if there's a personnel or a policy oftentimes so budget or finance committee may want to discuss it i don't mean to i don't want to create overkill or anything here it's just to you know that you want i want things to before it gets to the full board i do think uh items should be vetted by committee well i mean the
015superintendent's job description is a an example that you brought up it's indicated in our policy but certainly you know personnel it would be something that would make sense there too you know in the actual draft of the policy for the um personnel committee right in 91 30 it it does um it talks about the process of the hiring of the superintendent uh lead the process of evaluation of the superintendent so you know could you argue that that's where the job description work should go or should that go in the policy committee you know yeah that i mean that's not something i'm trying to discuss that's not really the intent it was just more broadly speaking like job descriptions yeah historically what has it been you explained that so yeah okay so uh with that one
016little change then i think uh well i don't know if it's little but it i think i guess it serves as a a release valve i suppose right a catch-all right okay disclaimer yeah uh all right any other comments on uh 9130 yeah one other for me okay um with regard to policy i don't i don't know if uh this would uh under policy it mentions monitor implementation of board of ed policy i'm just wondering if uh it seems to me like a lot of uh a lot of our stuff falls under uh state statute so even add that just monitor board policy and the related state statute aspects um okay so that probably indicates monitor implementation of board of education policy i think that is a generic phrase which would be inclusive of compliance
017with state law because his state law changes policy changes so we're kind of monitoring that it's we could really get into the weeds on all of these if we wanted to yeah that's fine it would we um what we discussed before we're basically avoiding the weeds and i prefer that yeah yeah 95 percent of the time we're we're making a change here in policy it's because state law changed right reason so yeah so the monitoring yeah yeah yeah we'll yeah we'll leave that can i can i also just say one other thing that um my experience on the board has been that there really hasn't been a problem really figuring out which which committee should be um you know looking at a particular issue or whether it's you know i i just wouldn't want to
018get too rigid about how this all worked because i think it works pretty well already you know and um i think it is up to the chair to kind of you know maybe control or monitor how things are being handled but um i don't feel like we haven't been able to figure it out to date so i just i don't know if that gives you any comfort tim um but no i mean i'm sure i'm sure it can all work out i just i i was thinking about the like i mentioned before and a lot of job descriptions it just has a catch all at the bottom and any other responsibilities that you know right right right yep okay um any further comment on 9130 all right great um so we will move on to
01993 21. i'll throw that up on the screen now this one um is really kind of a small tweak where we indicated the secretary shall supervise uh notification of board meetings um meaning the secretary of the board not executive secretary so that was a that was really the significant change i remember if you recall i think even maybe at the first reading and maybe carol could clarify this for me but i want to say there was stuff about now that was a different one i was thinking about like remember the one with the tapes and they need to be kept at certain places no but this one said that the secretary was responsible for making the notification right the secretary right right posting of minutes and things like that yep i think we made that
020modification the first read yes um are there any uh is there any further comment on this one no sir okay tim just making sure i'm good okay uh okay um well that's all we have on this agenda um can i have a motion to or are there any motions for these uh two policies is there anything that says shall i make a motion well i need the i need the numbers again okay sure 91 30 and 93 21 91 okay um and carol will put in the titles thereof so i move that uh i think that we're moving policy 91-30 and policy 93-21 to the full board for a third reading second third and final third and final middle yeah third and final reading yes is there a second sec second okay is there any
021further discussion all in favor good question yeah oh what unanimous no public comments either no further public comment uh any new business i guess or anything like that a new business oh um oh yeah i don't know i always have to ask rtc tim's always the last one i know i can imagine somehow i'm not surprised uh yeah i don't so i don't know i'm thinking this is probably policy um hiring policy uh not to discuss tonight well i don't think we need to discuss it tonight i guess i was just curious about um uh our policy on uh background checks and we could discuss it at a later date but i just wanted to mention it as something too well we have a policy on yeah and it was revised last year as we
022went through if you guys you know that were here last year working on a lot of this uh the if you recall the fingerprinting commission um that one i was on yeah that all got resolved and we worked out a a policy so you know what uh maybe tomorrow carol forward you guys everything that we have on background and policy yeah that one was wasn't that like two years in the making because it was okay because we what happened is our state law didn't um didn't follow federal law and so the fbi was threatening connecticut to no longer do back background checks and so eventually we changed the state law and i changed our policy all right yeah okay i remember that and then so and that's the one where it's uh there's a huge
023a backlog or the background check doesn't follow the teacher or it does or yeah they take months so we hire somebody contingent upon a successful background check um because if we waited for the background check it could be five months which is a little unnerving obviously you know depending on the role of the teacher and what level of or coach or whoever and what level of uh supervision they have but you know they did put in a new the state put in a new practice i don't know carol two three years ago where if you know you're you're hiring somebody you have to send a form to their previous employer to confirm that they didn't have a verified dcf issue because that will typically come back faster than even a background check well but the
024um the uh time on certain districts can be really lengthy so but we'll send you everything on that tomorrow okay thank you yeah all right is there any other uh new business no all right seeing seeing none uh looks like uh can i have a motion yesterday oh oh okay that's emotion in that motion i've done that before i've made a motion to adjourn and someone wanted to speak and then everyone went judge earned and then after so uh okay so we have a motion to adjourn and we have a second yes all in favor all right the eyes have