001to order at Oh, are you ready, Steve? I'll call this. Lisa, would you please take roll calls? >> Here. Mr. >> Russ, >> here. Mrs. Canwell >> here. Mrs. >> Here. Mr. Judy, >> absent. Oh, Mr. >> Oh, she's here. She's here. She's here. >> Great. >> Mr. Schuman >> here. >> Mr. Bwell. >> She came with cookies again. >> Yep. >> And you come with food. >> I didn't think you were going to be here because she I remember you said you were traveling. So, >> did you finish, Lisa? I'm sorry. Okay. Thank you. >> All right. approval of our agenda. We just have two items on for new business. We have an updated budget line transfer item with m which Mr. Butwell will inform us on and then updated Kreml High School track
002aotment which we have Mr. Clauddio Bazano here for tonight. So is there a motion to approve? That's Katherine. Is there a second? Allen. All in favor? >> Opposions? Motion carries. Agenda is approved and we'll go right to new business item A. Action item A update updated budget line transfer. So Mr. Mr. Butwell, do you want to get right into explaining why we have to update this? Sure. This line item. Thank you. >> Yes. Um, so a slight adjustment from the last when I saw you last week. Um, we uh had to make go back and make a few um adjustments uh to sync with the town so that we were balanced. Uh there were some reimbursements that came in late that um were not accounted for on both sides. So we were not um in
003exact balance. So I apologize for that. But um we are now after uh going back and forth. We are down. We've uh agreed on the number that is remaining is $577,517.71 which represents 1.51% of our 2425 budget. >> Any questions on that? Lori, >> so this is replacing that 300,000 number that No. Am I misunderstanding that right? >> This was we moved them the ext the additional funding at the end of the year. We move it to the town side but under the board of education aotment. It's unexpended. >> So >> nothing to do with the track yet? >> No, no, no. I just No, I know it has nothing to do with the track. Remember at the board meeting you you said we had a surplus of 3 300 and something. >> Um last
004week it was actually very close to this number. It was 575 um >> 379. 739. >> Oh, okay. So >> 575 739. >> So this is replacing that number. >> That's correct. Yeah. Just a few minor adjustments but slightly higher. So that's all good. >> So that's good. Okay. Any other questions? Alicia, >> are we sure? >> 100% sure. Yes. >> Do you need wiggle room in our motion? >> No, it's it's to the penny now. We're we're uh balanced with the town. So >> So the town can't receive it unless it's exact. Is that the issue? >> Uh yes, we have to agree on the exact amount and um we have to be balanced um in terms of agreement of how much is actually in there. And so we have gotten to that number.
005So, and I apologize again for the for the delay. >> No worries. Lisa, do we need any item to cancel out the previous action or are we just revoting? >> Okay. Thank you. >> We're not voting on the amount. >> We are voting on this exact amount. >> Okay. >> Right. So with that, is there a motion to transfer $577,517.71 to the unexpended town fund? Matt. Second, Alicia. All in favor? >> Opposed? Extensions. Motion carries and it is now approved. >> Do we need to do the 1425? >> No, that's included in the 577. >> That's included in it. >> No, it's not. It's not included. I'm sorry. Excuse me. I'm sorry. It's um that number 1425 is from last year and we uh the board never actually voted to move that amount last year
006because the new fund we it was new because of the state law change and so the fund wasn't set up. We were waiting to for the town to talk to the board of finance about it and it never got moved. So that's why I included this amount in this memo um hoping that the board would choose to move that amount as well. >> Okay. So, we'll do a separate motion for that amount. Okay. Is there a motion for moving, 1428 to the unexpended? We have Kelly and then Lori second. All in favor? >> Opposed? Extensions? Motion carries. >> 2324. >> Sure. Yes. Thank you, Alan. All right. From here, we'll go on to action item B, the updated CHS track aotment. As you know, at our last meeting, we had voted on $150,000 since then.
007Alan and I went to the meeting and Clauddio Bisano came actually represented us very well at the meeting. Thank you. Um and the town voted to all lot um wasn't exactly 50%. It was a certain dollar amount. I don't have it on me, but 201%. >> Okay. >> 201,570. >> Okay. So, they did ask that um we come back tonight and meet them halfway and and up at the other dollar amount to to meet them in the middle. So, do you want to um explain any changes to this um quote that we have? I know there were a few changes. >> Yes. Um, as you all remember, there was some questions brought up at the last meeting regarding whether um there was an additional cost to include the long jump and high jump and also
008whether we had a warranty. As you can see with this updated quote, um those things are all have been included in with the same price without the price going up and the warranties for six years. So, >> so that warranty it says covers not only the manufacturers's warranty but it also includes workmanship which is kind of >> that's what it says. Yeah. >> Yeah. >> Any questions? >> Yes. >> Is that a standard warranty for this kind of project? >> Actually the industry standard is five years. They're giving us an extra year or six >> as well as the long jump. And >> after talking to them, they'll said they will do any area that has the rubber surfacing around that track because they even pointed out um is the pole pole vault area. So,
009they've also included that area also. >> Anything that has the rubber surface right now will be replaced. All new. >> All right. Thank you. jumps out >> a truck and field al together. >> Any other questions? >> Uh, as far as administering this, is this going to go through the town or the board of ed? >> It Well, it's town funding, I'm assuming. All right. So, >> because Yeah. Anything anything over 12,000, they're going to require three bids or a waiver. >> This is through a consortium, which we have already discussed with the town. They've approved it already because usually if they approve a waiver for three bids from the town. >> You you might just want to >> No, we did at the meeting that did come up meeting with Anthony Sabatur and >>
010to review that since it's a consortium. They've already done the bidding for the and the qualifications for the contractors. So the pricing is based on the bidding that they've already done, which frees us from having to go out to bid. The town is town threshold is actually $12,500. Alicia, I'm still struggling with that. So, I understand there's a consortium and I understand that the biders have been vetted, but how do we know that this is the best price and the best quality of work if we only get one bid? I'm really having a hard time with a $400,000 project and only one quote in front of us. >> It's standard process. There's multiple consortiums including Omni, including Gordian, um, which ourselves, the board of ed, and the town have taken advantage of those opportunities so
011we don't have to go through the whole process of bidding. As far as answering your other questions, this is the bid we got. I I unless you're asking us to go out to bid, I it's not necessary. So, just I just want to understand how the consortium works and I'm sorry to keep to stick on this one, but yeah, I think I I think I hear what you're saying and I kind of have a similar question. Um, so the consortium actually has already vetted them, has already determined what the low bids are between, you know, a number of different groups that do this sort of thing and the consortium says this is the this is like the lowest you're going to get this for. Is that my understanding? consortiums do is um they have different
012types of contracts out there. So the um they go out to bid uh they get unit pricing um they make sure that the biders are qualified that this is the type of work they do. They have a good standing record and they combine them all. So there it's a service provided for municipalities that instead of having to go through the process of bidding they do it for you. So this is kind of like just just to relate to this. I think the building committee went through this with the uh with the middle school as well when they had to to go and and choose things like desks and chairs and all that. They went through the consortium because the consortium has already weeded through >> who's got the lowest pricing, who's got the best reputation,
013who's who's done this thing before. Is that right? I'm making a good analogy. >> Yes. >> Okay. So this isn't dissimilar from that. This is actually the same process. Yes, sir. >> So the consortium has basically done all that work for the town ahead of time is my understanding. Fair, sir. >> Okay. Thank you. I appreciate I like I like being told I'm correct. I >> I don't know why we're bringing this up now because we had discussed it at the last meeting and now we came in here today knowing that we were voting to either approve or not the difference that we're going to pay from the town, not to discuss why we're not going out for multiple bids. That was answered at our last meeting. So, I just was hoping we can move
014forward. >> I'm sorry, Katherine. I raised it because I don't I wasn't comfortable with the answer for the last meeting. So, I just wanted clarification to understand the process because we're we're voting for a different dollar amount now. It's significantly more >> and it does appreciate the explanation. >> It does go through board of finance, too. It has to pass through them on the 25th. Hopefully, they'll be adding it to their agenda. So, once we approve our piece, they also have to consider it. So, I'm sure they'll verify everything there, too. So, are there any more questions or would someone Go ahead, Lori. So just to be clear, so we approved 150. How much more are you asking us to approve now? >> Well, the 51. >> So Kelly, the total 201,570, right? >> Okay.
015So the so the town they they're doing exactly 50% and they want us >> of this quote. Yes. >> The Well, the 201 Yeah. Okay. >> Y >> Oh, they did. They did. So, can I make can can I make a motion then? Are we >> You have a question. >> Oh, I'm so sorry. >> I'm sure. >> Um, did it and I'm sorry I didn't watch the meeting last week. But did it come up if this goes over budget if they would absorb half of that cost too or will that be board of ed? >> I don't believe they did, right, Alan? We assumed it would be this vote and that's what the what they're agreeing to at at the time. We'd have to discuss it later, I think, if that happens. if it
016if it ends up being more. Okay. >> So, we'll I'll agree to withdraw our last motion from the previous meeting. And is there a motion to approve $21,570 to allow it toward the CHS track project? >> I would motion to allot that amount in agreement with the town's putting in their half. >> Okay. Thanks, Matt. Is there a second? Allan, all in favor? opposed extensions. Okay, motion carries and those are all the items that we have for this evening. So we'll adjourn at 6:13. Thank you everyone.