001Angela, you're the star tonight. >> Um, Ken, can you pull up the summary, please? >> Is he on? Thank you. Yeah, the next page. Thank you. Okay. Um so we're going to start with the general fund expenditures for the month ending April total 14.2 million compared to last year it was 15.2 million for the same period. Uh this year as we know we have one time spendown. The April expenses include two full pay periods. Uh the general fund expenses for the fiscal year to date total 119.8 million with an additional 48.1 million encumbered. The annual budget uh operating budget for the general fund is 172 million which leaves a fund balance of 4.0 million which equates to 2.35% of the budget. As the year progresses, we do still see um additional stuff coming in that
002we need to uh add purchase orders for and this also will bring down the balance. Um and some of these expenses are at the end of the year uh graduation. We don't know what it's going to cost. So we don't um have a number for that. So, we have to wait for them to come in in order for us to put them through the system. Um, as we know, we had received 1.6 million credit from Sigma for our annual pharmacy rebate and our professional services we outsource. Um, they're partially outsourced by the Paris Bed unfilled salary and benefit positions. Also uh we have an overage for technology encumbrance which are being entered into the financial system. We continue to work on entering the remaining of the year's encumbrances like I said as we get them
003daytoday into uh the system. Uh and again we have purchased some one-time items uh because of the money we had extra left over. Can we go to the next page? Okay. For the salaries, we have a favorable ending balance and I triple checked with our payroll department just to make sure the incumbrances have been entered into the system as of April 30th. So next week when she comes back, she's again going to rerun the encumbrances. So if we've made any changes to the system when we present May that's going to be reflected in that. Okay. Can we go down a little further? Okay. So we show 6.9 as a favorable balance in salaries for our employee benefits which also includes social security, health, dental, life, long-term disability, workers comp and unemployment. Um I will be
004making next week uh the May activity actual activities. So the numbers we have here reflect April activity for Sigma that we have received meaning invoices and the money um that they withdraw from us for the claims. Um, you know, if we could go to professional services under technology services, we have our one-time items that were being purchased this year only. Um, and under professional service line, we have the 2.8 deficit, which is because of the outsourcing we do. Nurses Network, uh, Stepping Stone, Kelly Service, Speech Pathology Group, and last month, like I said, we had received the, uh, invoices for the RSM audit that they had completed that have shown up in there. Um, can we go down to other purchase services? Other purchase services includes our transportation and tuition. Um, our transportation for public
005is over, but it's also offset by the other types of transportation. We have Mckin Vento, music and art, vocational, special ed, non-public and we have non-public um is music and art. Uh, Let's see. Um, can we go a little further down, Ken? Thank you. Okay. Our utilities offset each other. So, we have an overage um under electric at the moment, but that's off offset by our savings with national natural gas, propane and fuel, and gasoline. And I know we share services with the city. So I believe a new contract has been signed for next year so we can get things at a lower rate. Um we have our custodial Oh, sorry. Can you go up just a little bit? Let's see. Our custodial supplies were a little over because we start buying for next year.
006our supplies, cleaning supplies for during the school year when we clean up the school and do whatever else we have to do for them. Each of the schools, okay, we have our building improvements. Um, we also have one um can we go down to the enrollment impact and yeah, I think our building improvements are over here. We also have one time items in here. And let's see, our magnet school, we will not be budgeting in the uh general fund because we have the magnet school grant and um we're using those funds first. So this year we have no expenses to move over to the general fund. Uh, and the next page is our dues, fees, and um staff development. And under here is where we have the instructional improvements where these are the onetime fees,
007the 1.5. I don't know, Louisa, if Mike had sent you the um updated list yet. >> I don't think I got the updated list of the one time. >> Okay. Don't know if he's on, but maybe you when I see him tomorrow, I can ask him. >> Okay. >> If we have an updated >> I'm here, Angela. Sorry. >> Good. Good. >> I'm uh I'm still updating uh that list, but I should have it for publication tomorrow. >> Okay, perfect. >> And our last section is the um grants. And we Oh, I'm sorry. The next section is the report that we show by month of our spending. So as we know in the beginning of the year we um our spending is a little uh slower but as we progress through the year certain months
008uh like October we have uh three weeks of payroll. Um can you go down just a little bit more? Thank you. Um okay, next month we we will show you that we had three weeks of uh prepay periods in the month of May. So this is what this report is showing us month by month uh what our initial spending is. We are trying to keep up with all the invoices like utilities and things, making sure that by the end of the year we have them all and that they've been paid so we don't go into a new year with um lagging invoices. Okay. And then the last section we have is our grants. We've been doing a lot of purchasing in the ARPA grant. Um, we're gathering information to send to the city for reimbursement.
009I'm working on salary stuff. So, I have some reports. I still have a few others to uh pull for them and uh send them the list with the reports. See if there's anything else that they want to see. Um, we're working on I have also um some invoices for technology. I've got um the procurement information for them. Uh SAM.gov report that we had to look up the vendors for them. Um invoices. So again, whatever else they need, um we'll jump on and and get that over to them. Does anybody have any questions so far this point? Go ahead, Kate. >> Um, Angela, thanks. Thank you for presenting the April report. I appreciate it. Um, and I think that we're uh starting to get a better handle on month over month what our expenditures look like.
010Mhm. >> I did notice that there was a significant bump in the special education tuition line almost um almost a half a million dollars between uh March and April or sorry this is February and April. Um does that that mean that we are continuing to get placements out of district this late in the year? I know uh sometimes we have a lag with the invoicing and um sped doesn't always get them all at this the the right time. So I know recently a stack of stuff was brought down. It could be that without looking at them I don't want to say for sure. >> Okay. looking under um I'm not sure what page it is, but the the uh other purchase services broken out the 102 line. Um what line is it here? Uh 5560.
011>> Okay, >> there. Yeah, right there. Tuition sped private. Yeah, >> we were we were about 975,000 over our our balance in um in February from February. >> Again, there must be a delay in invoices coming through. >> Yeah, I I can certainly follow up with Kelly to find out what that one was, but you know, we get tuition bills at different time periods. Um it could be a new placement and a new tuition bill. It could be related to um services already performed but build. So there could be a variety of different things that have made it jump up. But I do know that they are seeing a little bit of a of a tick. Um and also the uh expenses and the placements are becoming that number is going up. So it could
012be a >> Sorry Cara. Uh that's that's what I was trying to understand if this was um you know just increases in the rates. I know that that continues to be um an issue that we struggle with. >> It is it's either tuition that was unanticipated or an increase across um a group. So we can break that down and I can get that from Kelly. And if we dig a little deeper in and go through POS and stuff, we could probably figure it out without even asking her. But um just quicker to ask her about the expenses for the month. I appreciate it. Thank you. >> Of course. >> Anybody else have any questions so far? No, I don't see any hands. Okay, we can move on. I think it's page um the last page
013was the grants. So, I didn't know if anyone had questions on that. >> Angela, I I just wanted to add while we're talking about the grants, I know you were giving an update on um on ARPA spending and you had mentioned SAM.gov And I'm not sure that everyone um is aware what SAM.gov is, but um just for clarification um our anytime we spend funds uh particularly federal funds, we're required to go on SAM.gov uh and run the vendor through um it's sort of a background check just to make sure that they're um are not debarred. So it's the term they use during the audit is a debarment. So, we're in the process of as now we starting to pay the vendors to check them through SAM.gov, but that was a very strict requirement for ARPA,
014which is um why Angela brought that up. >> Great. Thank you. >> Anything else that you want to add for the financials or talk about? >> Uh, no. This was a relatively um straightforward month. there were no surprises. Uh I think we're we're closing the year um in a in a pretty orderly fashion. Again, we we still have the the outstanding open POS being sent out every month by uh Jessica. She's really staying on top of that. It's it's been a really big help. Um the the only thing that I'm um want to keep in the back back of everyone's mind is the uh the payroll. when we run payroll, the benefits that are associated with that payroll are are estimated in the system. And as Angela said before, she does a a true up.
015Um, and that can be a very um substantial amount. I think in this particular month we're looking at it was almost 800,000. Um, and that that's uh could be a problem if we uh once we get the uh June uh because the money will uh the year has already ended. So, we're going to run this um this activity this uh in the middle of May. So, we could kind of forecast where we're going to be out and if this way if there is any extra funds due to the difference between what we're actually spending and what we have earmarked in the system um we can we can work on that now in May rather than until the last minute. >> And uh are we done with all of our spend down? Have we kind of
016cut that off at this point or are we still drawing down on that? >> There are still a few open items. Cara, I know you're working closely with Mike Celig. I know there are a couple of open projects out there still. Um, we just I just really want to make sure that >> for for any spending, you know, some of the larger spending, especially around facilities and projects, they can take a very long time. Um, so I just want to make sure when anyone puts an order in if there is any additional spending that uh they can affirm three different times that yes, we will indeed get the goods or services before 6:30. Um but other than that, yeah, there there is still uh outstanding uh outstanding items out there. >> Yeah. And that that's
017as Mike said, that is the a little bit of the stressor at the end of the year is that if you see you still have some money on the table, you want to obviously spend it, but you also don't want to create a liability on the books after June 30th. >> Um because then that money is no longer available and then you're digging into the next fiscal year. So, it is a it's a very tenuous we're in a we're in most things take six to eight weeks to come in at this point, right? Unless you can get a guarantee um you know 10day order guarantee kind of thing. So, anything that goes in from this point is is being heavily scrutinized to have some controls and guarantees that they would be in um because that's
018that's going to be really important. So, um, again, once that June 30th comes, it's hard, you know, to if we didn't if if we don't receive the goods, it goes on next year's books. Uh, and next year is going to look very different than the way this year looked. So, >> great. Okay. Any questions from the committee members or non-committee members? >> Do you have a Oh, go ahead, Glenn. >> Uh, just a quick question. I miss uh Angela. You talked about a $6.9 million favor amount. What amount is that relating to an account, a pursuit account? >> It was the salaries, Miss Cooper, >> only with salaries. Okay. >> Yes. >> Okay. Thank you, Angela. >> You're welcome. >> Thank you, Glattus. Sean, you had a question. >> Yeah. For the city, I I
019have to spend my last of my money, the last PO I can put in is is next week. Do we have a cut off date for the schools or do you roll right up to June 30th? >> Yeah, we sent an email out to all of the purchasers to have their stuff in um no later than May 1st. And uh so what I have them doing though that since there is still money there um if orders come in I say go ahead and put the requisition in and then Cara and I sit down periodically and we'll go through the orders um and they go through on a case- by case basis after they've been um looked at by Carara and myself. >> Excellent. Thank you. The city does the same thing and sometimes they float.
020They put it in in this year knowing that they want to get the PO for next year to have it on next year's budget. >> Exactly. Great. Anybody else? No. Okay. I think we need to have a motion to see I remembered this month to have um to get the uh financial reports uh approved and over to the board. So, can I have one of my committee members please make the motion? I can make the motion. >> Add a girl Cindy. >> I can talk. >> Go ahead. >> I say more. >> Yeah. Just say that you want to make the motion to >> make the motion for >> to accept the reports. Right. >> Accept the financials. >> Okay. Motion made by Cindy. Do I have a second? >> Second by Sherry. All in
021favor? >> I. >> Excellent. Okay, so that is done. Um, and I think that's all we have on the agenda for today. Okay. Do we have anything else we want to talk about guys or is >> I would just like to say to uh Mike and uh Angela, you've did a fabulous job and you know over the times we have been through uh a lot of stresses and pain but you have making it very clear and I want to just say thank you. >> Thank you Miss Cooper. Much appreciated. Excellent. Okay. Well, with that and Mike, you'll get us the updated um amounts on the spend down. >> Yes. Whenever you get >> I think Kate had something as well. >> Okay. You have a question? Yeah. Go ahead. >> Sorry to interrupt. I just
022wanted to check in about the non-lapsing account. >> Okay. >> Just wondering where things stand on that. >> Yes, we we have not made the transfer yet. >> Okay. Are we planning to do that at the end of the year? I know that there was some Okay. >> Yeah. >> Okay. Thank you, Mike. >> Yes. >> Okay, great. Uh, do you think it'll be done by our last finance meeting, do you think, or is that something we can review when we come back in September? >> Um, no, I think it could be done by then. Yep. >> Okay, perfect. >> I just want to make sure I have all the backup so that when it gets transferred, we have the backup and the journal entries and all that stuff for it. >> Yep. No worries.
023Okay. Anything else? Any other questions, comments for our finance team? No. All right. This was an easy meeting. Thank everyone. Do I have a motion to adjurnn? >> Motion to adjurnn. >> Thank you, Cindy. Do I hear a second? >> Seconded by Terry. All in favor? Imm.