001each one with the exception of the Care is Grand the cares Grant specifically focused on PPE and really addressing PPE at the start of the pandemic the next two grants really focused on SEL social emotional support intervention support interventions social emotional support and programmatic support what districts may have felt like would help to address learning respectful districts and we started to implement 20 21 21 22 and then 22 20 the cares Grant has ex expired in June of 2022. the sr2 grant scheduled to expire in June June 2023 and the SO3 Grant is scheduled to expire in 2024. the board Might Recall last year as a result of our budget Gap we were afraid and that we would have no choice but to accelerate the financial cliff that you heard so much about and it's
002left last last week close to 16 million dollar gap between us and the City the three applications that we submitted to the state of Connecticut again cares has since expired predominantly a grant filled with PPE strategies and activities Esther 2 was an SO3 was more on stack of programmatic programmatic supports and the same with message word the board Might Recall and I just can tell some of these things for you I'm going to look down make sure I capture them I recall some of the strategies and I just want to walk you through them and so one of the strategies that we had submitted as part of the grant was a comprehensive overhaul of our HVAC systems this required this was a planned commitment of 2.7 million we spent a hundred thousand dollars thus far
003it's going to go through a couple of coping like strategies if you will addition these strategies total 7.6 million again this is as of June 30th we have spent 1.5 million additional secondary classroom space part of the plan in budget season and so I had a couple of different board members had asked the question where are we with our covert relief Monies of course there are a lot of questions probably by the council probably our mayor our board members in our city like we're already with that 38 million dollars and what does that mean for us as a district overall so just circling back again last year we ended with a 16 million dollar Gap talk to quite a bit and because we have not had to continue forward with these positions any strategies as
004planned we have saved quite a bit of money on the covert relief funds and so instead of us being in a position where the monies will expire this Jew 2022 I'm sorry 2023. [Music] it appears now that appears but we are positioned now to end in a cliff instead of being in front of us 2023 in June the cliff will now be pushed back a year delayed to June 2024. I'm going to walk you through some General numbers I'm asking the board if we can come back and review in more detail in committee as soon as available committee meeting is possible to walk you through the details but with essentially with the 38 million dollars that we were awarded we've essentially spent 10 million dollars as of June 30th and then it begins to get
005a little complicated and then we are still encumbered 17 million dollars from now until June 2023. right so I'm kind of we are committed to another 17 million dollars of up to next June 2023. leaving us with 11 million dollars and this is why I feel like we need to get in committee and talk these things through the 11 million dollars that you have your pins and pencils out as we look at all of the grants that we have exhausted title one two three and four Alliance the general funds there are seven million dollars in positions across the district we are not able to fit in any brand those grants and they remain eligible for Esser the American relief program submission there was already two million dollars in Esther we could not move those to
006any other Revenue stream it was the two million dollars and you might recall we had hired about 14 15 teachers but the high school initially as part of essa2 we never cut those teachers positions we did cut through attrition and falls into the general fund budget are they Elementary High traditional Elementary teachers some of you have children in our elementary schools all of a sudden Shelter Rock Elementary School had a couple additional sections great Clayton who historically has historically always had two sections in every grade level had two additional sections yeah I think I've already mentioned Shelter Rock Shelter Rock sorry Stanley rough received two additional sections last year we removed those sections from Stanley Rock from Shell to rock from Great Plain down to eight seven which I did not mention another million dollars
007for the next two years so it's a million infinity so that's why we're in much better position and then the cabinet and I quite frankly being really conservative going into the summer given our conversations with you to wrap up last school year typically with this money available to us we would be very aggressive with trying to provide support degree in intervention support but we did not we just kind of held firm with our plans we left the covet as planned and we did not go outside of that plan despite the needs in the school community so that 11 million dollars that I just left you with and I'll just go back again 38 million we spent 10 as of June 30th 2022. that leaves us with 28 is 17 million dollars in convert between staff
008and strategies and programs between now and June 30th 2023. that leaves us with 11 billion the 11 million is necessary because right now we currently have a gap with the city but it's improved the Gap has shrunk we don't have a resource a revenue to pay for the seven million gap we have two main already in Esser there's another 5 million that will not fit in any other Revenue bucket that we have so from that 11 million for 2023 7 has to come away and so that leaves us with four million dollars be careful it's not free money but it's four million dollars that we need for programming in the programming and I believe we spoke to some of these things in the curriculum committee I also talked about this last year as an expense
009to this year's budget that did not happen and this is our mandated reading program for this day at the curriculum department is interviewing it in finalizing that list now I think I believe the expectation is we have to choose one this year and begin to implement next year those numbers are coming in between two to four million dollars carries that sound right yeah that's 24 million dollars and I believe the state has identified five programs districts across the state of Connecticut have to choose from so I know the board like this is this news is not necess like everyone's not smiling because there's still a gap but the 16 million has been shrunk to seven and it's been shrunk to seven because our planned activities we did not have to implement and the team and
010I are happy to walk the walk through again I'd love to be able to do this in committee finance committee because I think would be a good place for us to speak to and ask what questions we need to and then also happy to follow up with the presentation I wanted to make sure we begin to talk about this clone into budget season for next year had an opportunity to talk to Kate and now before the board meeting today share with more chair as well prior again this is good news for us still work to be done we still need Investments but I I know I just like I'm cautiously optimistic because I I feel like this is a more doable Gap to fill so I understand that it might leave us with some questions
011I'm happy to answer them the team and I we all walk this journey together [Music] so that seems like good news so it shrunk just seven million as the Gap that we have to make up have we I missed the last finance committee meeting we're almost about one of them actually uh but if we've like got a list of things that what that would mean um like programs staff stuff that we we got on the list can we ask for that a little a couple times a list of what the cuts would look like yes or is that strictly in in the finance committee I mean but is there going to be a list of hey you don't get the 7 million we get four million we get three million what's what the cuts are
012going to look like is that worked have we started on that yet we we started a whole bunch of things um so the answer was yes I mean we ended last school year with some programs that could be compromised if so we we did that in the last meeting in June because I know we did because I talked about them um and I I we have not prepared a menu of if the city gives us this this is what we're cutting if the city gives us that this is where we're cutting we we have not done that um and for one week we haven't prepared and finished our own budget yet right so um we will do that and we'll we'll be doing those meetings publicly with the board and kind of walk through all
013of those realities we also have a committee that John has been leading and getting feedback from a community that will be making recommendations um that's the advisory committee and about that's not the only right you know source of information at the old cabinet not all aboard talk through but you know that at least this helps gives us foundationally anyway kind of what we're dealing with and that are strategically to talk about next steps yes totally totally thank you being on the advisory committee how is that affect that work or or does it at all so we were talking about some of the feedback thus far from the advisory committee I I think the advice of your curated committee moves forward with their recommendations and continues as if we're going to be challenged with cuts because
014the reality is there's still a gap there's still a gap that exists and whether the sense of the urgency might be a little different but I think I think that advisory committee moves forward with their recommendations and then we can talk about phases of implementation what we will pull from those recommendations Etc but I I think they still continue talking two things does the word attrition fit into the savings for teacher yes so thank you for that question we had the board might recall I believe this was an S2 SO2 strategy and this was for that idea of social distancing we hired 10 Elementary teachers through attrition we were able to fold so shell Teresa Luisa and I all elementary teachers as an example and we've been hired as extra teachers in the system Ralph
015Gladys and Kate all resign or retire and instead of keeping the extra positions we take their place I.E attrition and then we just lose those positions we just fold them in attrition and so that was a savings of a million dollars a year for us 2 million in total because it was a three year stretch to that question yeah [Music] 25 yes so literally pushed pushed it back one more year [Music] last meeting that we had really 12 million dollars this number to reduced significantly we still have that yes as well yes yes no it's reduced and so and it's reduced because it's reduced because of the savings of the pandemic and so we we have that money for one more year and with that money for one more year it will accept an inch
016this year and follow the American relief funds instead of ending this year it ends the following year as originally scheduled we were going to accelerate because we needed to fill that but to to your question and you remember that slide yeah right that that slide will likely come back on a table and we'll begin to discuss what does that mean phases so maybe we don't do the whole thing at once I don't think we'll have to um and you know again we'll get some feedback from the advisory committee and have discussions about support hopefully we don't have to lose any positions but okay yes thank you thank you for the good news sir being appropriate it's a good start for us that's for sure certainly a heck of a lot better than it was this
017time last month and I I want to thank the finance department uh the cabinet we 've been talking about cautiously optimistic but we've been working on this for a few months now working on number one moving staff to what we deem the appropriate space to pay them from so that was this was a heavy life story for the finance department and payroll department but it really took the whole team to put this together where carers advocating to say no my English comment out of title because Kelly saying my people should be coming out of title and Ida because and it it took a number of people to come to the table so I'm pulling care away from her department but we're seeing what Kelly seeing with my scene with Kim so I just want to
018thank all of them for getting us to this point really helped us to land to this evening with some confidence we can say we're in a much better place but frankly we're a little reluctant to do that until we cross our T's without our eyes several times so we feel really good about what we are despite feels like everyone's cautiously optimistic tonight but I understand would you like us to try and pick a date right that would be great yes and I was looking at the meetings it was like our next finance committee is not scheduled so January would be great if we could have one of us if we can if not certainly before we have our board meeting in January um I'm just going to throw out just November 14th [Music] thank you
019Kevin I'm sorry we have the teacher pipeline in here anyway so I'm not sure how long the room will be but pretty sure they're setting up a little bit early can we talked about the pipeline conversation now because it would be in a meeting in person but we were going to maybe encourage the boy to come in person how about you talk like a pipeline well if so annually the Rob Cody and his and his group will do um students will do a presentation of their work through their internship and the work that they've done in the library teacher pipeline uh it's a very special night and it's an opportunity for the students to articulate um and reflect on what they've learned in their courses and so um they were in recently and we're looking
020for a date with which to have um that event and talked about having it here so it's a little bit more traffic uh and more of our folks can see them and we did select the 14th and that was 5 30 to oh I'm sorry 4 15. 4 15 to 6 30 prior to the board meeting so that more more interactions that are whatever that was 4 15 to 6 30. can we do it afterwards so they'll just be here in advance um of the 14th yeah [Music] we do that actually um I've got a hold and I've got the one here it's 5 30 to 7 30. so they they scheduled for Wednesday in this room hoping board would would come here since they typically have the meetings at Wisconsin and so they were
021hoping if they had the meeting here we may get some more and more traffic in here for those of you who are not aware of the pipeline program has been in place for probably at least a decade now yeah maybe maybe seven eight years now okay and we've hired three teachers from the pipeline program now uh meaning students who graduated from Danbury High School bilingual why language family students who go through the pipeline program college and then come back and teach in Danbury so it's a long commitment we have at least two I'm sorry yes it is it is and so and then our students in these poster sessions they make presentations on the work they've done in the High School part of the class and you you would think you're talking to college students
022it's really an amazing night their families come and it's really kind of like a mini graduation for them in this program and then of course we hope that they continue in their studies and pursue a career in education obviously all of them do not but the ones that do some who have hung around we've to hire them I was fortunate enough to be here for our first hire at park at the Museum she's been great yeah I think that's at 4 30. so I misspoke so I didn't have my glasses on earlier there's two meetings on my calendar one was an original hold and the other one says game Brew teaching 5 30 teaching pipeline 5 30 to 7 30 in the boardroom but we could stop that at seven if we need to yes
023of course before 6 30. [Music] person or can we continue our okay so how about that Tuesday the 13th I don't have a board meeting four chairs um what time today [Music] we assume when do you want to have this December 13th work at six o'clock meeting good jobs okay Mr Austin we have negotiations in here until 5 30 that night is that okay it is okay on Tuesday because movies okay that's fine thank you thank you [Music] okay so Finance Tuesday December 13th at 6 pm on Zoom Pipeline and the pipeline is the following day here at Beaver Grove 5 30 to 7 30. I'll have my office in an invitation to it we will have sexy beverages