001up bingham um has been monitoring uh the legislation he he sent something downs today and i talked to courtney this afternoon what he said was um the money that we anticipated in the budget is there uh recording it's it's finalized it hasn't been finalized yet but um he is watching it one of the things that we were all wondering about was that they've um pushed an adjustment to ecs based on uh not indigent but based on ell services you may recall and we haven't been able to discover what that all means um like courtney asked was it a million two we don't we don't have an idea if it's a million two million so he was trying to research that for us but for the board's sake the money we had anticipated and we and
002we used uh in our calculations in branding we used the money that was allocated that came out of the committee recommendation uh which was about three weeks ago or so so that's there that's been confirmed i guess the next news would be better news would be um to know what ell service is um for what that we provide and what that number might be over and above your 2.5 million dollars so um with that uh you know you've been down this road you know what we asked for from the city you know what the city gave us um um we have all the yes of money which are all applications um that that we have to submit but um they've authorized uh utilizing that money uh is coming to the the to the state of
003connecticut so we have a proposal in front of you that makes up the difference between the one point what they gave us from the city and this year's budget i think it's not any news to any of you our worry is what we've told the um the the city fathers it's going to be in what is it courtney 20 2016 whenever that s the money is going in there with about a million then what's going to happen there um danbury perfect storm enrollment that's growing your resources are not growing necessarily um you know and um we we have a new building coming on so you've got those things and i think we've asked them um to take a reasonable approach strategically with taxes or mill rate look at it over time but those of you
004that with me at the meeting heard them say even though the vote was close they did discuss this is something that basically excuse the expression they're going to kick it kick the can down the road here and see what happens with other funding so that's where we're at i think courtney has laid out something rich has been asking and i think we've been able to lay out a differential between the money from the city and where it's going to be in three years possibly and this whole thing on attrition you know how many people leave how many we have to hire so we have some ideas of that that does change the people you hire changes but you know we put in a certain amount so you know i'll have courtney go through it all
005and then open it up to questions uh courtney go ahead oh sure so um thanks dr south everyone got um i guess on saturday and if you have a chance to look at what i'm about to share it's a little bit detailed so i'd like to encourage it back and forth so if there are questions you know i'm just going to start presenting but feel free to raise your hand or ask a question as we go um because there's a lot of information there um i'm just gonna go ahead and share my screen um okay so this is what you receive in your packet this is the the multi-year scenario and this was for plenty purposes this is something that i developed um with rich um when we talked to wait before the budget um
006came before the city um and so we just decided to use the same format again to talk to you about what we've updated so since the city gave us the lower amount um than what we asked for how that played out in a multi-year way um and then also um given that we know more now about what the alliance funding looks like we included that in here as well so basically what this is intended to show you that if the city were just to remain flat so we're just really trying to assess what our city or city state need would be and we have all these other revenue sources so this year we're dedicating about 2.4 million of non-lapsing city revenue that was sitting in reserve towards meeting our needs for next year and then
007counting on an additional 1.5 for the following year i apologize um and then matrix money we don't think we have that we don't know that we'll ever receive it so we talked to the city about that so if you want to reach out to the mayor and clarify but right now i'm not counting on it in the budget because we haven't received it yet and it looks like we're not likely to get it then that was supposed to be 550 000 per year um so i left the line in there to show that that's a lack a whole and then sr1 2 and 3 you remember earlier these were sort of more evenly planned but what we've done is from f122 through 2026 when when it ends right we look we're looking at spending about
00837 million dollars of ester money over the course of a few years and you're going to see in the detailed documents that a big portion of this extra money is supporting what we would call operational expenses because it's funding a lot of things that we asked for in our core budget um meaning when you remember that 13 million ask that we had we'll get to that we've included alliance money because it's likely that it's going to grow this is conservative by about two and a half million per year up until fy 2026. so this is literally we we would think it might be more like 2.7 or so um so we'll get clarification from ryan as they let us know and there could be additional alliance monies as dr saw mentioned for a formula an
009adjustment to the formula that would account for our esl population which is much much higher than a lot of our counterparts that are getting alliance funding so of these resources all other things being equal we've got 24 million or so other grant sources that kind of fund things that are ongoing that they've been funding so this looks at the ala this is the ecs share that's called alliance money that we have to grant apply for that increases so it goes from you can see it kind of fluctuates the total funding we have available from these sources we start at 170 and then we go to 171 we go to 170 168 it dips down and then it go it it gets down again you can see because alliance is increasing and we don't have ester
010money that in your fy 2026 we have less total funds from all of these sources than we do in fy 2022. so what does that mean that means that if the need and this is um linked to all of the backup summary documents that i'm going to go through with you as the need increases and the need has just a few basic assumptions it assumes we have a carry forward budget and that all the things that we ask for in the budget that i'm going to talk to you about which includes teachers counselors curricular supports and basic like infrastructure like the network maintenance and network servers and buses and the lease costs for this new site um over in brookfield if you baseline all of those items except the lease site goes away in two
011years um then this is what that means the only thing that grows is like a two and a half percent growth every year in this assumption there's an assumption about enrollment growth and there's also an assumption about the academy here as well in addition there's additional counselors in fy 2023 to add to the middle school counselor in other words in fy 2022 our plan proposed to add high school counselors and then growing that to expand to middle school counselors in fy 2023 everything else stays the same in the out years with the exception of things that are truly one time in nature like i'll mention an orton gillingham um investment for social emotional training for our staff um so what does that mean when we get to the assumptions the big picture this is a
012cumulative variance so if nobody gave us any other money that would mean that we'd have a 32 million dollar gap in fy 2026 based on our current plan so we meet our needs this year and the gap just grows every year because of the fact that we know in this assumption we're saying the city's not giving us any more funding incrementally if the city kind of pays for the funding that would mean we need three three and a half percent next year another four four point seven percent the following another six point three and then another five point three percent that's a lot of funding from the city so there are some decisions that would have to be made in the future years um so i'm going to take you through the details of what
013we're proposing this year and what that means for the out year impacts and if you have any questions i'll pause here for a moment because this is this high level summary and i just want to ask does anybody have questions on this i do i have two sure um number one you said earlier all of the out year estimates are based on an assumption about enrollment that's based on the estimates we have that there's no way to take an account and take into account for the fact that we always exceed those estimates right correct yeah here i just assumed a two and a half percent growth on costs and a two percent growth every year on enrollment you know okay is that consistent with the is that consistent with our enrollment growth previous other than
014other than when we had that ex exception other than 2019 yeah yeah when we had that the two and a half did kind of help us okay yeah but that could change with everything that's going on you know of course um the other question courtney was the matrix money when we did the budget six months ago we were counting on the matrix funding correct correct and this is to say i think it's the third budget cycle we've been counting on that money and just to make sure we're clear we've never gotten it correct yeah we got what is the city telling us what is the city telling us about the matrix money because they're the ones telling us to count on the funding and then repeatedly not delivering the funding yeah i mean so this
015is the one where i i did not put it in the budget for next year because i'm not going to risk in the budget like that um so there's so thank you yeah yeah because i mean normally you would see a document like if if if the city's giving you an appropriation it usually means they're assuming the revenue risk right so if the revenue doesn't come in but they've given you the appropriation that would in a normal case mean you know that they're assuming the risk and so you still have the appropriation but that's not the way they traded this one so i'm not even appropriating the money so if we get it then it's extra funds but they're saying that that you know the mayor made a deal and this is just from i'm
016dave st miller their finance director that the deal isn't coming to fruition and it's not in writing anywhere so it's not necessarily enforceable um someone else on the call might know a little more about it than that i'm just paraphrasing from what you know the fight for the instructor told me yeah so we took it out of what we're doing now as opposed to where we kept it in and had to account for it later before correct yeah correct yeah i'm still showing it because i want to show that line as zero because you know that you know it's a gap that we have to make up excellent thank you okay all right i've got a question sure okay on the non-lapsing reserve it comes to about 3.9 million dollars is this money does this
017have to be paid back is this anything that is like part of our insurance reserve where we have to keep a ratio or yeah it was uh we have the ratio in the base so we always keep the ratio for the um what's called like our mandated um reserve there's a corridor that's like you're allowed to fund up to a quarter max corridor max amount which is what i did in last year's budget so this is taking from that corridor max not the mandated amount rich um so it's best to keep the reserve especially when you're self-insured but in this case you know the city's asked us to use a portion of that towards our operational budget for next year are we opera are we obligated to pay it back at any point in time
018not on the insurance portion and the other reserves no but it's prudent to have them um but we're not obligated by any mandate to pay that back okay so we would consider this one-time funding in addition to the esser monies correct correct which is why you know it was wise for you to want to show it as an out year you know multi-year yeah um strategy yeah yeah so in round two in round numbers we're looking at about 40 million dollars of one-time spending that we're projecting here between essa money in the one-time reserves correct oops i'm showing the wrong thing yeah 37 plus um 3.4 yeah so 41 about yeah okay the other thing is the assumption in here you have nothing in here in terms of just for clarity so i understand any
019any further appropriations from the city what you're saying is on the bottom the negative numbers would be what the city would have to fund us if they were whole correct correct the city or the state correct yeah okay then take me through the the increases again and how you did that you had the the increase was for the the regular increase over operating costs of how much two and a half percent and then and then it was that was on what we would call for the keeping the lights on correct okay and then what was the other figure two percent for enrollment so it's about two and a half i mean there's a little bit higher percentage for example for the insurance but on average it's about two and a half percent so some things
020we're not increasing as great as great of a rate so energy we've seen some efficiencies and that remains relatively stable insurances go up by four point six percent approximately this year it's five um so the the insurances have a little bit extra built in but on average the line items go up by about two and a half percent so why this is increasing because in this year in fy 2020 what two all of the things that we were looking to do so for example 14 elementary teachers 14 high school teachers high school counselors guidance counselors the dean the curricular investments all those things are happening next year and then if you assume that we continue them and we continue to employ them this is the cost of doing that on an ongoing basis once you
021take away some of the one-time cost so you can see that the total whoops the total expense you know continues to go up but not as as at significant rate and that's partially because some of those one-time costs like the buses will continue but the lease if we are able to fold those students back which is the assumption into our school the least cost goes away after fy 2024. and the enrollment projection is based on what was that two percent based on on what a trend i mean we got the demographic analysis but i think they were refining it so um it's not it's not an exact thing with the enrollment it was just building in a number really yeah when you say the thing is when you say enrollment what costs make that up
022that's what i'm trying to differentiate it's i i didn't hear that the demographer gives us that average and we've been using that but i didn't hear the cost thing i'm sorry yeah yes so as i'm looking at it there's a percentage increase based on keeping the lights on and then there's another percentage increase on what you categorize as enrollment costs yeah right so what would be some of the items that would be considered an enrollment cost so everything so basically like our current you know uh pay-per-student i multiplied the enrollment cost times in a per uh dollar per student investment so it would include curriculum special ed teaching whatever it costs to you know do business for those children like to perform education services for those kids does this current 2022 budget include the proposed
023increases that were given to us and we're going to discuss in the executive session yeah in the reopening plan yes rich this includes 100 of those costs which which includes the rental of the facility um at least 10 buses for example and it was a little bit refined because there were additional teachers that we added that i can go through in the detail but initially we had a certain number of teachers and course overloads to get the safe distancing at the high school and at the elementary schools um so yes today is your question this the fy 2022 includes all the reopening proposed items the tents as well and would you include in the numbers the potential savings on a bus contracts that were there yeah we adjusted for the savings on the bus contract
024yes okay one other thing out of the aggregate of the 41 million dollars of one-time spending okay a ballpark number if you know how much of that would be attributed to one-time items well that's a good question over time but you know i mean if you don't know what you can calculate my my point is yeah is a lot of it's personnel so it is ongoing yeah yeah yeah rich there are no um one-time wonders here leases or stuff like that that i know there's a there's a few um ducks out i couldn't it doesn't then it's it's minimal so it's not even worth talking about well i mean there's there's some amount of curriculum funding that's one time there's uh the maintenance the servers the cost for the servers is considered one time um
025yeah i guess the furniture and stuff that we're getting too yeah that's maybe maybe two million dollars three million dollars a little bit more i would say probably about four million over time yeah but i can i can get that number okay my point is this when we look at this and this is the reason we had this develop we're in a slippery slope here what we need you know i don't have the answers to what we should do we shouldn't do but i think going out we're seeing in terms of the the the city need that that we're looking to get is as it grows and you get to 25 and 20. excuse me 25 and 26 these are huge numbers we've we've got to i mean with the current plan of 2022 is
026what we're going to decide on but the other plans in 23 24 i think that's a slippery slope and who was ever in charge both on on the the education side and on the city side we've got to be able to meet and agree on how we're going to meet these particular challenges and you're going to need a fall black plan because we can't go on doing what we've done historically as throwing spaghetti against the wall as i call it and then hoping the city pays for it and doing the blame game there's no way in hell that i think the city is going to give you 17 million dollars in unasked when they give you 1 million dollars against 13 million dollars and now 10 or 15 year history shows that we don't get
027very much so it is very important to to demonstrate what our needs going to be but it's equally important i think that there be a change in a method of how we operate with the city in order to accomplish and achieve these particular numbers because if we don't sit down with the city and the city doesn't forecast out the ability to have the revenues to come up with these funds then the future planning of the board or whatever it's doing the budgets you're going to have to have a fallback and everything you've done thus far right up to 2022 if we approve it you're going to have serious problems of of cutting back yeah so yeah it's i mean it's really a slippery slope and it's got to be highlighted that it's absolutely essential you
028know we're operating here on on borrowed money to the extent of 41 million that's a huge amount of money sal's not going to be here to be held accountable for it and of course who's ever taken a place will in subsequent periods make decisions in order to come up with whatever they have to do that's that's what i wanted to say oh rich um i i know and that weighs heavy heavily on everything we're doing i you know it and growing you know this is the perfect storm in terms that we've gone so many years and we're at the critical mass that you know and we're growing to the point you have to do this i thought we made it clear to the city there and you know it was heard from the dias i
029can't say that the folks did not hear it in fairness um it didn't go the way that we wanted it to go so i'm hoping um you know as you just said but sit down and develop some kind of strategically plan and say okay you know this is going to open is a reasonable amount this is how we can get there because you know just relying on more federal dollars is not smart i agree with you yeah and you know we're talking about 2020 what do you got 2022 and then you're coming up in 2022 is around the corner before you start you've got a six million dollar deficit in 2023 when you're preparing that particular budget uh best case scenario six six million dollars so it's as i said earlier i don't have the
030right answer as to what to do what not to do and what it seems like at this point here is we're trying to cure all historical wrongs to to put us on maybe an even keel right now yeah but i think absolutely essential in your particular position south or whoever takes over there has to be some sort of a fallback plan and in addition to that some other strategy in terms of working with the city to to obtain specific objectives the city has the same problem we have the city's gotten about 35 million dollars in one-time funding and i'm sure they're they're in the same boat that we are so at some point in time you know when they do their budget i'm sure they're putting a lot of that one time funding against their
031cumulative operating costs so it only behooves us to sit down with them to see how their five-year forecast matches ours and then collectively how they can go ahead and determine based on their property tax base or whatever you know if tax increase etc and where other revenue sources are coming to see if these numbers are going to be attainable to us and we've and and i think it has to be pertinent that that that be done and that's one of the first things that should be done i think based on a new administration's coming in perhaps you may want to consider maybe you want to consider something and working with you know a separate committee from the board as well as the the city having the superintendent the finance director and a board member meet
032with the mayor the finance director on the city side and the council member and their goals would be to to to try to determine these particular short for shortfalls and the the practicality of achieving them and working together to do it so you're working as a team and not just one against the other yeah again that's only a suggestion because everything's up and you know for grabs in the next six months yeah and and rich so so one of the things so you're familiar with this document i won't go through it in detail because it is so you see this year 171 874 544 this at 545 it's it's this and it's the summary document that you're used to looking at so it shows the adapt budget that enrollment add-on that happens mid-year so kind
033of short funded there what the city added last year for funding and the city reserve an assumption about the alliance money cares as all the s are funds that's the total and then here's how we're spending it this is our base this is the increase to the base and these are the new things that we were proposing to do so one of the things that a superintendent could do with the city to your suggestion with a board member would be to look at each of these line items and say okay you know what does this mean for multi-year because here for example our original request was for 945k associated with increased k-12 enrollment as well as meeting those needs at the high school for the credits the increased credit requirement um and we modified it
034a little bit so but it's funded with sr2 and sr3 um so it went up quite a bit it's 2.5 million now and it funds you know 14 high school teachers um 14 elementary three elementary specials um and then it included the ones in the original request so you know a good investment in teachers and then you can see over the years if you looked at each of the tabs how that funding shifts so for example it goes into alliance because we're assuming that we get oops i'm sorry it goes into not alliance it goes into the city funding in fy 2024 and then almost the full amount in city and alliance in fy 2025 for example so you know i've proposed this is proposing a multi-year way to look at maximizing the alliance funding
035and what that would mean for the city or city state you know but on a line-by-line basis so for example this is the k-12 then there's the social emotional our original ask was 1.2 we modified that request to be 747 thousand it doesn't include the three aps and the student behavioral specialists and it delays some counselors to year two for the middle school for example um the pupil services increased significantly when we looked at the needs there and so you can see it's funding assistant directors fed an slp and otpt a secretary for the childhood center some nursing staff so that was added on through our use of the esser monies special education teachers a general and a general pps staff as well as staff for the expanded campus over in brookfield the esl staff
036remain much similar it's just a little bit more increased so the two slab coaches three bilingual and 3.2 pairs at broadview five bilingual teachers spread throughout the elementary schools and so it's a small expansion from our previous request we we found funding elsewhere in the budget for the summer school expansion and technology and operations this is the 10 buses and the network so the network installation is one time but the maintenance is counted in the ongoing budget as you see when you look throughout the years if you looked at 23 24 25 and 26 then the academy pathways we've added 240k here in your fy 2022 but we grow that so over the years as we get towards the opening um we're adding i'm sorry i'm going to get down to it i apologize i'm
037trying to find the line here 9 a million dollars and 23 and it grows you know but this is just a base estimate to 746 up to um i'm sorry i'm trying to find it here up to 2.2 and then ultimately 5.75 point um right here 5.8 million dollars um so it does include an assumption about the academy again that's you know an increased cost that's not really accounted for anywhere in our funding stream of about six million dollars it's counted for in that multi-year budget as are all the shifts here i'm going to go back to the fy 2022 so these are all the new things and then we go down below we have a maintenance budget which is funded with various funding streams it has to shift back to the city once sr3
038goes away or alliance and then we have this enrollment add-on various items for the enrollment that grows throughout the years um ultimately what we got from the city was a 1.08 increase um and so and we're using 2.4 million of the non-lapsing the one-time funds so our total proposed budget for the board is a 139 585-157 the rest of the items that we're doing are pending the application for alliance for the additional two and a half million we've already applied for the cares funding this is what we think will be left over once we close out this fiscal year yes or two we already applied for and we're waiting for acceptance from this date but we expect that soon and the sr3 application we're going to be submitting soon based on the proposals that you
039see outlined in these details yeah and another way to look at it would be is kind of our working document you also have this in your packet this was the first iteration and this is the second iteration so it shows you like the detail level so for example under the distancing this is 14 elementary teachers funded with s or 3. if you were to look at this document this is what we're proposing in fy 2022 for all of these funding streams and it's all summarized on that fy 2022 board document this one and then 2023 just builds off by shifting to the appropriate revenue streams and removing those items that are one time in nature and then in fy 2024 removing those items that just happened in 22 and 23. still growing everything by two
040and a half percent what's the make up of the 13 million dollars we have the one point uh what's the 1.4 or 1.5 from the city and the 2.4 the reserve yeah what are the other numbers that make up the 13 million sure so the 13 million we originally asked for do you mean yeah sure so let me think about it like so here when you asked me to do that when i did a base funding that this is what our city funding is and that the 1.3 was made up of this plus this so it's um 6.1 which was for the increased k-12 enrollment social emotional behavioral these are all the numbers there's the revenue i'm sorry the revenue sources oh the reason i'm getting that we're looking at something that's incremental in totals
041our discussion during the course of the budget period has focused on just the incremental increase that we had for the current year and when we're looking at this now it rolls it together for a year to date so we've always been focused up to this point on the 13 million dollars and going into the the council meeting remember it was 13 and then it was reduced you know to 9 million and then there was a gap of 4 million so the components of that had to have been the approach you know from the 13. some of that was the reserve money the 2.4 the city allocation of one five and and what else was uh to make up that 13 million sure so the 13 million i'm just showing here by doing a plus sign
042what i called the new needs of 6.154 was all of that increased k-12 enrollment social emotional pupil services curricular programming the esl so that was the six million dollars what i call the new needs and then our our maintenance carry forward was about 7 million that totals 13 i can get that but the revenue side that's the cost side the revenue side to hit the 13 million we got from the 13 million we got 1.5 from the city yeah and so what it is is we folded some of the ongoing like costs into the other funding streams so basically for the new needs what i'm calling the new needs 660 000 of that went towards funding these new needs so it was in the pupil services supports the esl and then some technology and operations
043support the rest of that six million dollars was shifted out to alliance esser2 and sr-3 of the maintenance costs of seven million dollars which um 2.7 is funded with city this was already in the base i just i counted it as a maintenance carried forward because we really that was the enrollment ad that was mid-year in 2019 so of the seven you know the 5.8 which was the base maintenance carry forward 1.4 is funded with the city funds then you have 2 million with alliance and 2.2 with sr3 so this is just the fy 2022 summary it's just showing that of the 149 ask 139 was funding the city and the rest of it was it went down to 148 because we reduced some of the needs a little bit but essentially you know bulk
044of the funding came from alliance sr2 and sr3 which makes up about 8.8 million dollars of that 13. so uh about 8.8 million dollars basically is one-time funding of the 13th well not the alliance the alliance is ongoing so i would say because when we're doing the budget the alliance was a unknown factor so i don't think we calculated that right right so about 6.3 is one time in nature s or 2 and s or 3 funding yeah so 6.3 is one-time funding 1.4 from the city yeah and then you had the reserve that we had of 2.4 is that correct correct the 2.4 is where is the 2.4 reserve um well that's in in the one three nine is that here um i don't recall where i put the one time i'm assuming it's
045in this 130. yeah it's admittedly that's where you put it i just want to know the aggregate where the revenue came from yeah it's in the city line here yep and and 2.4 of it was from our one-time sort of non-lapsing fund i believe so let me just double check here yeah yeah here 139 585 of which 2.4 is the um city reserve okay so so it was still apparently we're short then um okay i'll do it offline with you i'm just i want to be able to reconcile because the whole big hollow balloon for us going in and asking the council for the 13 million dollars was that we started off with 12 they said we had uh i think it was four million or something in the reserve we can take took it
046down to to uh to nine million and then from there it came down to to four million dollars which was the unknown and that was the so-called gap that's what i was trying to get at is the different sources that we were that we were utilizing so it makes sense for me anyway at a point in time when we're discussing this is to what we actually came up with to accomplish the 13 million dollars here let me show you real quick i'm sorry i'm typing it real fast but this is what it comes to alliance x plus i apologize that this is not um and then city oops that was city one time city reserve blackness and this is just general city funds okay that doesn't totally give me those i have to figure out
047oh plus so this is sitting on lapses this 2-4 esther is 6.4 2.5 is alliance another 1.4 city 12-7 so i still have to explain another 500k which i i'll get for that's okay that's okay that's perfect okay all right yeah and importantly just to remind everybody i think as we were reminding ford at 500 000 we were supposed to get is nowhere near any of this yeah exactly right and the reason i brought this up is because we spent so much time and this is one of the best years we had i think in terms of getting the general public to advocate for us and so that 13 million that we were talking about became a very critical number and then at the end at the council meeting there was all sorts of generations
048as to you know basically how we will hold on their concept so when you're switching from something that's incremental you know when we work on a budget to an aggregate total at least my own mind because i'm simple i just like to see the the the history that corresponds to what we were projecting before so i didn't mean to waste all your time but to me that's a stickler yeah now how much of the how much of the the 2022 monies is is all of that committed at this point here so that what i'm saying is what i'm getting at at this point you know the normal situation of salwee here you know there wouldn't be an issue because you know he'd be here the following the following year and he's committed to this this
049particular this particular breakdown in this case here my thought process is are we settling who's ever coming in with a burden since there's only a small differential at this point is are there any any monies that are yet to be set spent that wouldn't hamper a particular program from a timing point of view or hiring that a new person can make a decision to review and say well you know i'd like to modify this or change this so that we don't you know we don't tie somebody's hands for something that we're doing without their understanding right right well that's a tough decision rich i mean i could let me just put they could say you know what this idea of the matrix going down this road doesn't make sense we're going a whole new direction
050and the board permits that then it goes i mean i think one but we can't we can't do that pardon me sal because we've already i'm assuming in your ftes you're out there and you mentioned that at the last time that you're out there and you had to hire for these positions because i remember saying you know where are we getting the funding for that conversation about tying hands and reducing you know you could reallocate resources only going to reallocate resources here when the preponderance of this money is faculty is reduced faculty somehow and one way to reduce faculty you don't have those specialized programs you do something different i'm not saying that's what the person is going to do yeah i i don't know you know is there's not there's not a lot of
051flexibility in this budget you said something before about the city here's what i heard look you're getting almost 36 million dollars over three years you could figure out your budget from that i mean that's sort of the the high level thinking people are giving until you start drilling down to what we're doing there isn't a lot of flexibility here you got special ed you got increased graduation requirements the only thing that you may have is uh you know the social discipline bit that we could reduce then we can increase but what it's going to do is just go back to your high increases in um you know in class sizes so i don't have an answer for that you know i guess it was just you know it was a practical thing you know it's
052a you know if she was on the other foot if you were coming in and you know we were making a budget you know that is this close to you coming on board um and knowing that there is you know six or six or eight million dollars that's one-time funding you know you may have a different you know you may have a different perspective on it um but uh i i know when i came that's you know there wasn't any money here to begin with right now because someone's coming in use i hate to use the expression pretty fast they're flush yeah you left them a nice petty cash i didn't even have any opportunities so you know i i think uh you know i think the board has seen a strategic vision you you
053put together a portrait of a graduate and you're saying guys this is where we want to be when you leave this this this town how do we get there and this is one way you can tinker a little bit but it's pretty much pretty much strategically going down a pathway to get to that portrait or gadget the only thing is um you know the thing that can change radically would be the funding pieces from the state and um you have a commitment from the next 10 years which is big for the two point for the alliance money um you can maybe redo some of that somehow yeah i think one of the positive things you did rich was to build in this multi-year conversation something that dr sal was really supportive of doing so that
054you can see what it would take to sustain or build on this effort for future years um and again you know there's a lot of detail in the planning doc so if we understand it you know as i said courtney i think it's the best presentation we had now it's just a matter of going forward and trying to accomplish these these objectives i'm also you know just trying to to be fair yeah the new individual taking sal's place yeah that you know as much as 2022 has to be done because of timing that we don't you know hamstring that particular person too much yeah if if if uh if possible yeah one of the documents i think the summaries we had i think there was about a hundred ftes that you had so you know
055that you know if you take that calculation alone it's roughly seven million dollars in costs and the other six million dollars and turning the lights on is your 30 million dollars so yeah you've got about 124 million um it's about 124 million 124 people 109. uh you know that you're adding some of them are family liaison so some of them are paraprofessionals you know etcetera there's a big number for the um interventionists so we have a hundred hundred day interventionist which which convert is a big big gain and win for the district but it it converts into a high ft number but not a huge cost for the district per person but yeah you're right to your point you do have you know you're adding you know um 31 teachers yeah i mean it's a
056big i mean the labor party is the bulk of you know it's 50 of the the the incremental increase do we have do we have a hiring plan on personnel over the next four years that there's the budgets for the subsequent years including adding staff is there could we accompl could we put in there some sort of a a a hiring plan so that again when people are looking at this and the new superintendent is here they at least have some sort of a document to see you know how they want to to say yes no or or do whatever they want to do to change things well let me just start by saying to you the plan is that we've the last two years have reduced the re request particularly with the graduation requirements
057that increased by by categories and departments so the plan going forward is to fulfill those graduation requirements as i said just before the only differential richard in terms of hiring would be when people leave the higher back i mean one of the strategies i think i talked with kevin they did this in jersey um when they hired people they hired him on the first second step and that was it you know 100 people you could save a lot of money you can't do it all the time because it's special areas so that's one thing you could look at an incentive for um you know the um you know how many folks are going to be retiring we used to average around you know it went to there was a few years we had about 24.25
058it dropped down precipitously you know everybody you could look at that and and people are getting to the age where you might um be recouping there and then when you hire back and you institute the hiring of of people back but at a different salary i wish i could say you you have the kind of district that these people are filling jobs that were making these are real jobs that in front of kids particularly that's what you got so i you know uh that that's a tough one if your enrollment were dropping that's another thing but it's not yeah i agree i don't i think we're going to get slammed this summer but that's yet to be seen is there a way that we could find out as to what an average over a period
059of last three years five years of people not retired who have left the district thank you because that may be a way to look going ahead is to say of this big ask of 16 million how much of that could be mitigated in terms of an attrition which i would assume would the the new staffing in the aggregate would would fill those positions right so so this number is easier um to speak to the attrition number is easier to talk about for our k5 and elementary levels so i was able to get some some data for the last couple of years this is unofficial it came from our technology department but in 27 2017-18 school year 1819 school year and 1920 school years those are the last three years we were able to recover um
060relatively quickly and let me also say that these numbers also reflect not just the teachers at the beginning of the year but new staff throughout the school year as well um and so it includes everything from new hires it includes trans it i'm sorry it includes new hires and includes resignations and retirements right so this is not about transfers but it is new hires resignations and retirements and so that's when we talk about attrition you know those are some of the areas that we're talking about so specifically at k5 again these numbers include specialists staff ell spas ell staff and esl staff as well and in some instances also are in music and pe teachers um at the elementary level but typically those numbers are pretty low so in the 17-18 school year we had
06135 teachers at the elementary level at the end during the 1819 school year we had 54 teachers at the elementary level and in the 1920 2019-2020 school year we had 40 teachers at the elementary level so in in in those last three years you know we've had 35 54 and 40. um i i i think it's safe to assume we will find enough positions over the next year or two if it you know if if we were to continue um they'll try to lower class size at the elementary level for two years we would be able to through attrition find positions for those staff members and and get people back um rolled back into the schools and if we choose to leave the site in brookfield we would be able to as well okay is
062it possible going forward that you can get it for the middle school and high school or you know it's yes because as i said when if you extrapolate that times an average cost for the teacher again when you're looking at these multi-year budgets you may be able to reduce it by at least my way of thinking reduce it by this factor but right so so mr j honestly the any additions to the middle school level has been for services not necessarily for teachers um it's one of our levels that probably needed additional teachers is more as much as any level but we just didn't physically have the room so we don't have new for social distance in any way we don't have new english math science and social studies teachers at any of our middle
063schools this year but we do have additional support for ell staff and esl staff because of growing enrollment i i don't think any of us on the cabinet would recommend that we reduce those numbers in fact we probably will need to continue to increase those numbers as as enrollment continues to increases across the schools i think the opportunity and the question for us would be at the high school later on um and i think uh the board might recall um a couple of board meetings ago um you know we were in joe you might recall this conversation as well um joe had asked me you know at the midway is at any point during the year if the cdc relaxes their guidelines uh you know would the district be able to is there a back
064out plan and you know recommendation number one that we had made to the board in the community was was that we would that we would offer overages to all of our high school staff and then and then later we thought it was a better course of action to have full-time positions included in the budget and so the next time we made the recommendation to the board we actually included 15 additional sections to the high school in this by offering an eight period day instead of a seven period day with additional over overages for every teacher in over just meaning instead of a teacher every teacher teaching five classes the majority of dance staff would have been teaching six classes we thought it was a better approach to just go to an eight period day and
065everyone would be would continue to teach five classes but by having those additional teachers we will be able to have less kids per classroom so when when it's time to open up the new building if we remain in the eighth period day we would continue to be offering more sections and we will need new teachers no matter what but you know if as a district we may have to reevaluate if we can afford this seven day this seven period model a period model but you know we we do have a lot of we do have a little time to continue to evaluate that to see if it's reasonable um but that's the only opportunity i see at the 9 12 level is you know reassessing the the seven day the seven period schedule versus the
066eight period schedule um and i think we all everyone on this call right now is aware of the needs uh moving forward to open up the new building middle school i don't see any opportunity in fact i i only see continued growth you know opening up the new schools we have the additional seats going to the new building plus the services that we'll continue to need to provide at the middle school level okay and for it and again to to pick up on as we're getting closer to to the summer into september any event they roll back the three foot spacing cleaner would our plans be to continue as we are on this particular program to to go ahead for the year 2022 with everything that we've done utilizing the three-foot concept or are you
067going to be looking to jockey things around you know last minute to try to accommodate you know that that that ruling or is it too early to say there could be savings yes um number one i think there's some up possibly on some rental equipment the furniture is coming um you're replacing furniture that needed to replace so that's not going anywhere you'll save money on the tents the problem richard when you when you create a schedule uh you have got you've got youngsters that are scheduled now for the year you can't just rip apart that schedule and tell them that now we you know we're not going to have those electives or we're not going to have those graduation requirements i think you sort of no i don't want to say stuck you've got it
068for a year then as kevin says you know as you look forward if the decision is to go a different way then you can uh overloads work but this year we had close to 70 of them teachers don't want to do them you got some real problems some some people on the board sitting there may realize we've had subs that were not qualified in terms of content they're qualified subs to teach science physics and it's a real problem so i don't see any savings there i see i see it on some of the stuff operational stuff very possibly right courtney in terms of save and even if we want to back off some um rental down the road after next year we could back off of those but that's all i see at this point
069okay all right it was just you know this is that i had a whole bunch of questions and i think was just important to ask because i personally i agree i think there's been too much disruption in the past couple of years with you know changing schedules and things happening so quickly that if we're focused on this three-foot rule and we've got all these costs and and then with the new lease of the brookfield school in place for all this stuff then we stay with it and we take the following year the families the families are relying on that and i agree i agree with that excuse me sale yeah i if i may you i'm sorry madam chairman yes mr rooster sorry do we have a way of passing on these planning strategies and
070and this focus to uh the new cabinet and new superintendent will be coming on uh we seem to be making a lot of plans but uh some of the players maybe as you know sir you're retiring some of the players are gonna be changing and uh so it would be a good idea just to journal that and and and let's re-uh take another look at this and let's say august uh you know let me just one one of the reasons why the district has been successful is that you you've had plans over time regardless of the superintendent regardless of the board you've had a committed you know plan to uh a direction and if you in terms of stopping i don't know how you stop any of this these schedules are already made for the
071high school these kids are scheduled you got 3 400 kids that are sched for 33 on your kids schedule and you got close to you know i don't know 3 000 middle schools scheduled i don't see any of that if that's what you mean personally i mean our financial strategies and financial planning strategies for the future well that's something i think we're going to talk about later i think that whole thing needs to be looked at in terms of capacity that's a different question then i'm sorry i doubt you meant about the operation piece no sir yeah i understand we are we are in motion for yeah yeah well i think you need to talk about that yes okay thank you and i suggest we move on for tonight yeah uh didn't accordingly did you
072finish your presentation or does the board members have any questions i did gladys and i'm i'm here for more questions and and also just to uh alan dr sell's point i'm here um until the end of the month and i'm still here for any questions or transition to help the board and help transition the new individual or new structure new superintendent new finance person so that you know they see what you've outlined and they can put their stamp on it you know i'm available i'll be i'll be here and i'll be available thank you courtney thank you okay and does anybody have additional questions about the the presentation i did want to just say one thing i'm glad as if i could the um sr3 is due august i believe nine so there's a little
073bit of time um for the sr3 application but we have submitted the you know at piers esr1 sr2 and we're hoping to have approval for the city portion of the budget as well okay so uh moving on down the agenda uh since chris wins with the budget update uh we need to um enter into the executive session uh could i have someone make the motion and please read exactly what the motions state on the paper please madam chair i'll make the motion if you'd like mo make a motion that the board of education convened an executive session for the purpose of discussing cabinet contracts all exempt salaries and the sta bus contract with possible action to follow can i hear a second a second stepping by okay okay we need everyone to uh all those
074in favor uh because an executive session uh could i hear eyes all right now we're to go into executive session we have to go back yes mr russo no i'm i'm good there was a second separate link set for the a separate link was set for the executive session yes madam chair i know the point of the motion i know the point of the motion but to make it explicit for the public who may be watching the intent is to possibly come back into the regular meeting on this link on this youtube feed for purposes of action correct if we if we decide excellent thank you see everybody there