001here so you know it's my intent to present you all a budget that's going to at least bring us forward and also start working on the achievement gap but it's going to require raiding and money that we saved this year and allowing us to put it into there's three buckets I understand it's going to be the insurance bucket that we always had as a fund balance one on technology and one in special ed that we could distribute and carry money three areas that are could be pretty explosive in our budget particularly the medical I worry deeply about we're saving half as much per month and when we open up again people will be going to the their doctors understandably so that may just balloon on us and special ed is is is they always a
002question for us and technology we need up so we've discussed opening knows that counts up and placing money into it I will caution the board for you to use that money you being us with your permission we do have to ask the City Council it's not just ours but the mayor supports us with a fund balance knowing that we had asked for as much as we did and that we're and this is going to really kind of tie our hands that we're going to need these fund balances and savings and and we're working on what that is I think that you know and and it's a we don't really have put an exact number because it does change but as we get another week or two we'll have a better idea right Courtney yeah and
003that fund balance you know the biggest atler as you all know haven't talked to joe and spent time with this insurance fund and while we were in : you know during this closed down like dr. Sam mentioned we've seen some really significant savings because people haven't been able to go to the doctor and like dr. Saul said they'll be a backlog and we may see people you know with significant illnesses we hope we don't but we've got a set aside so the city's agreed to work with us to use our fund balance this year which is mostly related to that those insurance on savings which we have another month and a half left to see come in and if it's coming in as we see it we'll have a an amount in the fund balance
004that can be set up in the reserve we're allowed to put up to 25 percent as you know so we're currently at about 17 percent so we can fund the difference so that next year we'll have a little bit of extra so that we can balance out those peaks and valleys in the insurance experience because we're self-insured and then in addition as dr. Sol mentioned the technology we can set up a reserve with the city that we'd have to get their permission to use as well as special ed you know as we if we see an increase in out placements that would help us so that's something new that would be great that we can do no so and then the final piece that we didn't mention earlier is the five hundred fifty thousand from
005the matrix funding doctor cell so the city has agreed that we can talk about that that it looks likely that we will get that next year and that major funding can be used to offset our Grandville lease that we have signed as Kelly mentioned in earlier but board meeting for our pre-k you know where we're going to put a majority of our pre-k classrooms not all of them so yeah and the fund balance it one additional last thing I would mention about our fund balance is that the city has also agreed if we pursue a strategy to give us a one-time appropriation so not just to put it in reserve which would be available just on an ongoing like one time but in the reserve but to our appropriation but it requires the approval of
006the Board of Finance so for us to use our fund balance from this year if we were to get a one-time appropriation for next year so that's on that on the as a possibility for one strategy as well just I know there's questions and for we started looking at anticipating this and I will go without saying if we have a reenactment of last August we're in trouble one more trouble and this court this money for the corporate virus we are I guess participating in some grants were hoping to help us you know if we have to add buses if we have to add teachers and cleaning individuals like I said the mayor I don't know what we're going to do so you know we can't just shoulder all of that on the amount here so
007there was a recognition for that if you're saying what is it you're going to do we're just gonna not fill any positions that we do not need filled I will tell the board that typically we have 25 retirees and we do take credit for that in the budget we currently have eight so that impacts us as well and the lens that we're going to look at is closing the gap using our funds from the state in the Alliance to assist with those techniques and then place the programs in special ed and support that we need and try to be reasonable in our class sizes and then you know just keep working on it and put something in front of you to see what you think so Kim I don't know if you have anything they
008had or Kelly or Kevin before I in this part of it anybody Courtney it is it's very confusing and all your terminology I look at it last year we had two budgets we had an operational budget where you asked for 11 million dollars and then you had another for the first time we put it together an alliance budget and we increased that by 2.7 million dollars but somewhere along the line you're looking for 13 or 14 million dollars collectively if you separate the thing on the operational budget that we put together for the 11 million dollars you're telling me that we got 1.2 million dollars as an appropriation against the operational budget number one you use the word of carry overs I don't know what the carryover refers to this this mean that whatever unspent
009dollars any operational budget that we know would spend by the end of the year or the excess money we had we would put toward this Insurance Reserve and I think that Insurance Reserve of six million dollars should be pretty close it is that going to be given to us as as a reserve and then you also have a grant budget where the Alliance money is act so you commingling to me it's very confusing when you commingling all this stuff I like to see it in terms of the way we present to the budget so that we know what we're doing in the nutshell if we're getting collectively six or seven million dollars with all of the stuff that you're talking about versus that on ask of a fourteen million dollars the picture doesn't seem to
010be apparently that rosy well it's not rosey rich I mean we just got that number last Friday and Monday to share it I mean what we're going to do is do exactly what you're saying we have to look at all of those those those accounts and by sector how much of the Alliance but you have tall remember what you take out of our minds can be surge of misuse anywhere it's got a separate and distinct budget so I'm not talking about Alliance I'm just talking about the funding for the 11 million dollar budget that we have so far of the 11 million dollars you're telling me we got 1.2 million dollars from the city another 2.2 from cares that we can utilize against that so we've got a huge fort shortfall you're looking at four
011point nine million dollars which we said we're maintenance just to turn on the lights well no I realize that and that's why I said yeah this is no easy task we're looking at fund balances well no we're looking at fund balances to help cobble money towards that and mitigate that amount and that's where we're going to need the mayor to permit us to do that let's make this a good assumption let's say when we end July 1st we have based on the savings not using substitutes based on money from medical and we have 2.5 million dollars I'm gonna ask for that to be used for us but like you're not permitted or we're not permitted to have a savings account other than in those areas so only legitimate way to do it is to pass
012it through to those accounts and then say okay we're gonna need money for special ed we're gonna need money for benefits and write and use that money they have cobble up what you said before and sure up we're with the 11 million we didn't get because we didn't get it we got actually the point 0.93% not adding the 200 and I'm sorry not adding the 550,000 from your from the developer we got a lot of work out of us yes and it'll be divided that way just just to be clear they're rich really briefly but just simply the fund balance is the city side the operating budget so the fund balance is the one the doctors all talked about our balance from this year and the carryover is related to grants it's a one-time thing
013that the states allowing with our titles and our Alliance funding for this year for under spending it's a carrier for a while so we have that that carryover from the grant and the fund balance from from the city side at the last board meeting then to use your terminology fund balance we were talking about somewhere about memory says we're at about 450,000 so how did it go from 450 to two and a half million is that the the the benefit that your you're estimating that wasn't used relative to the health insurance account yeah we're seeing every month we're seeing a little more than a million dollars better than what our budget was in health insurance during the cope of closure it's huge we didn't predict it and so yes to answer a question that's that's
014most of it but that can come back to bite you next year when at some point people then want to go and get do their normal checkups and things like that so we'll put it in a reserve and then also you know we're gonna budget appropriately for it next year as well okay the okay trying we're trying to the board's always ask me to not not to reduce teachers that keep teachers in front of kids and now with the point where we have to support a lot of the bilingual students and know students that are in need of special needs so it's it's it's it's it's it's quite a stretch rich no doubt and we work more with the mayor in terms of these fund balances whatever they turn out to be you know you
015do have the covert money you have some leasing money and other things that we need what you don't have is this money we were asking for was taking us to another level right now you know we're just trying to keep us moving forward and not lose ground I mean that's what we're basically doing yeah I mean just picture my mind when the budget was presented we as I said in addition to the four point nine for maintenance you had about eight hundred thousand for the four Augusto's group and you had a couple of million dollars from not mistaken for the climate the the terminology of climate but when is it your position to generate some some information so that we could you know at least meet and discuss you know discuss what you're looking to
016to do I'm not looking to rush you but it's just for myself in terms of a timetable is to now that you got this information well I really hope I would hope sometime next week you will have a Finance Group that's fine like after next Wednesday Thursday let's Courtney we started doing some numbers and you know we're just working through it next week would be you know we're about four weeks behind because we haven't had a number yeah yeah but we'll try next week to have a Finance Committee meeting so the next board meeting would have some real you know some real tangible things to look at because we're not certain other than yeah we're not gonna let you said climate well we can't do that and but the gusto stuff parts that we have
017to do in special ed parts of that we have to do some what we'd like to do that I'm not going to get done things like that but we need to I think next week Courtney unless you have a different time frame I'm looking more towards maybe thirds there but that's up to you yeah no that sounds great we made some we can certainly have things prepared by then definitely whatever you don't take your convenience I know you got a thousand things to do so just give us a timetable and then we'll see if we could go through and understand this and evaluate what has to be done understood rich thank you very much I have a couple of questions um make sure I understand the conversation you and rich just had and some of
018this may be up and that is deep into the detail is rich we asked previously for effectively about a nine point nine five million dollar increase correct we're getting one point two no oh I'm sorry did you say percentage or millions millions oh I'm sorry go ahead you're right yes I'm sorry I'm not I went to law school because math wasn't my major in college but even I can tell that's only slightly more than 10% of what we asked for correct me if I'm wrong this what we're getting doesn't even hold us harmless for carrying on what we were doing this year correct correct if we didn't have the cat what if we didn't have the fund balance and yeah and the carry overs on the grants which are that we're going to use to
019braid to do things that we need to do for next year that's correct Nicole good money and so functionally speaking what this is is this is a budget cut by the city of Denver I mean we've been talking with the city and and you know an awareness that they're gonna work with us to have funds you know from our fund balance and you know an awareness of the carryover from the grant fund they're hopeful to work with us to make sure that we have what we need for next year but yes you're right yes yes I'm just going to make sure I have it right the fund balance savings is money we stumbled on because of what happened this year in terms of what we saved and the cares Act money is money that was
020legislated by Congress so in terms of what the city of Danbury doing is they are effectively giving us less money than it would take to operate our schools at a bare minimum and carrying out this year's activities quite a significant number yes if you're considering just the city operational funds in the city budget that would ready yeah that's what correct dimension just think of that pardon me Joe just think last year comes September this year September we asked for dr. Sal asked for a special appropriation of 1.2 million dollars because of the increase that we had the 1.2 million allocation we just received basically covers only that no do you look at it there's no increase I have a question you mentioned Courtney the matrix money mm-hmm and we should be able to use that
021next cheater query that was part of our budget for this year yeah how are we making up the fact that that wasn't that was correct me if I'm wrong that was part of the money we were supposed to that was contemplated in what we were spending for academic year in 1920 not 2021 correct correct yes so that did become a mission it did come in so it came in to us as an appropriation the city may or may not have received that revenue but we were able to spend the funds that were associated with that we've got the money for this okay excellent thank Joe we should get it again next year okay yeah thank you yeah it's a good question any other questions for Courtney or dr. Sam okay so Gladys I guess what
022we're going to try to do is get a Finance Committee meeting next week or some of these things and then I hope at the next board meeting we will have something much more substantive everybody look at okay thank you yeah we have the re-entry plan you were tearing in the beginning we do have a plan do we have a plan I'm sorry we have a committee of re-entry committee now it's it's a core committee and that committee will expand out to reaching out the other folks it's just you can't have a committee of nine hundred people but we have a core committee and Kevin maybe you want to talk to the board a little bit about what you're thinking what we're doing with it sure sure and I will I will start with the points
023that we heard earlier from Arin because I mean she was absolutely right it is going certainly going to be a need to drill drill down further than organization to make sure we have the feedback from the representative departments and so as everyone on this board might imagine I'm hearing from a lot of folks saying hey you know when can I have an opportunity to represent my department or you know we have some ideas as classroom teachers etc and I understand and appreciate all of them on this this initial phase that would this initial phase this is our second meeting we have a meeting tomorrow afternoon security and safety committee and so we have the Chief of Police the fire chief the person in charge of the Department of Health we have our district physician and
024then of course I a district nurse in Kathy O'Dowd and and then a number of district representatives including as Erin had mentioned earlier someone from the you know those two major bargaining units the admin union representative and it's teacher representative unit and so this this initial group this first level group if you will is really to get the feedback from the experts in the field to to give us some guidance on what we can and cannot do right now right in Stowe firsthand is from our district physician and and and the Department of Health around you know clarification around the guidance for bringing kids into school what is best practice if we're going to be bringing kids and family kids to schools and teachers to schools on a modified basis and so we need we
025need to make sure we understand you know given given this uncharted territory making sure it's clear what the questions are and the things that we need to answer as a district we are envisioning this moving forward to drill down further into the organization right now you know we don't have elementary representation up and you know to to inform what an elementary schedule could look like we don't have high school representation to represent what a high school schedule could look like and so we recognize that those folks are going to need to be at the table in addition you know we need folks from our PE Department our music department um you know there's if we're going to be in school in a modified basis certainly we're gonna need protocols to address instruments that none of
026us necessarily have the expertise to talk to speak to so we'll make sure that those folks are at the table um and that's just an example just going back to our last meeting which was April 30th I think this is the first time I was in the meeting and we wrote notes for a meeting that had question marks all over it like all of the notes were essentially question marks and I think that speaks to the uncharted waters that we're going into but you know there were questions all the questions that I think our community is asking on they were axed at this so they were asked in this meeting on April 30th and what what we have done for in preparation for tomorrow's meeting has put together a draft plan in response to all
027of that feedback there there was guidance coming back nationally the White House has a blueprint for reopening schools we've seen some some other plans that that have been released from other states and then a handful of districts around the country have also released plans and so all those plans have certainly informed ours our plan is going there a number of links now and I had talked a couple of days go and love the fact that there's some research in there that's going to help inform some of our academic decisions and then the rest of the plan really talks about safety and you know we're gonna take every precaution necessary to make sure our staff and our kids are safe we have a there are a number of options out there from a staggered schedule to
028a B schedule you know to some type of hybrid and we will certainly be exploring all of those things but no matter what we do we will not have kids and staff back in the school without all the appropriate safety precautions and protocols in place which is why we have the experts in the room helping us land on land on you know land on the appropriate mitigation strategies so we envision tomorrow we're going to have break up we'll have like 20 people or 20-plus people on a call tomorrow we will have breakout sessions breakout groups virtually for those for the 20 people in the group and get feedback on our plan I'm anticipating that this draft plan that folks will be looking at there'll be considerable adjustments to the plan which I'm hoping for and
029anticipating and as we get further guidance from the state and further guidance over these next few months I feel comfortable and confident we'll have something that the community feels feel safe they would they would feel good about sending their kids back to school did you saw the board because it was brought up we started about three weeks ago four weeks ago ordering supplies for next year so just you just want you to know we've done that but the way we ordered I think enough of what we think we're gonna need if we have to provide you know everybody's PP ease whatever but I know if they have any questions of Kevin do you know which board members are rep I'm sorry isn't the Rezo mr. rooster okay I have nothing else thinking okay we move
030down to information do you have any additional information on say no so the board share personal report my report is very briefly the evaluation committee met on Monday and to discuss the annual evaluation process and given the challenges presented by the confident the closure and the tremendous time and attention involved in the move to distil earning we determined that this year it would be most appropriate for us as a committee to use the cap the cave's caps recommendation is superintending valuation firm as well suggestion that last year it was suggested last year and two to narrow the focus to four errors that are set forth in a superintendent post those four errors are number one family school and community partnership planning for growth number three accountability and organizational learning and I'm a for college and
031career readiness for all students we the committee so to decide that we are going to recommend a narrative can we just lose her looks like she's up there yeah Gladys Gladys sorry to interrupt your your your signal cut out about partway through that last sentence if you could just repeat it please actually Gladys your signal cut out right after you said college and career-readiness the last bullet if you can locate advance bullet was college and career readiness for all students okay so I have all four right and then there was one more sentence after that Gladys the board will be recommending a narrative this year okay we're gonna use water to form and we're going to be making it into a noun to end those four errors that I just mentioned and for all board
032members we all have the superintendent evaluation form and if you don't have a copy let me know and I'll make sure Carol gets a teacher mark so you can have a time to look at it and digest okay secondly I just want it all thank the committee members you know coming out and those chairs Jill Britton had a committee meeting wait you had a committee mean and thank everyone for putting forth and having board members the committee expressed their concern next the last thing I want to say I want to appreciate everyone because I believe we should work together and I know some people don't like to be called them at last minute and I think Rachael and I had talked to Kate earlier and I asking you to please read your information and if
033I call you ask you to make a motion it's just have everybody participate so that's my only thing okay and it's not gonna be the same people all the time this is a new year one do something different and I want people to participate okay thank you if I don't have anything else I entertain a motion to adjourn second the motion who made a motion I said so moved okay okay thank you all so very much have a good night everybody have a good night thank you you