001We're live. Uh good morning everybody. This is a finance committee meeting of the Daring Board of Education. Today's Thursday, April 10th, 2025. It's uh just after 8:00 a.m. and uh we should have a pretty quick meeting. Uh so I'll hand it over to Rich for the review of the March 2025 financial report. So this is the financial report uh through March. We are forecasting a surplus of $429,940. Uh this is a slight reduction of 32,921 from the previous month. Uh so the following changes uh we do have a vacant pair professional uh position in special education for a surplus of 16,000. We did get a small workers compensation reimbursement of 604 uh gate receipts are slightly better than anticipated 185. Um there is a recommendation to have a trial purchase of cell phone bags at
002the high school. Um and that would be a deficit of 3,710. um because of the vacant par paraprofessional position in special ed in the time of the year they are looking to contract for a substitute to get them through the rest of the year and so that's a deficit of 16,000 and then we did put a placeholder in here for a superintendent search firm should the board choose to um execute a contract this fiscal year uh so overall general education RC's are forecasted at a deficit of 5,979 while special education RC's are forecasted at a positive 435,919 uh just going through the RC's quickly. Um, as I mentioned in RC1, in general teaching supplies, we do show a projected deficit of 3,710 for a trial purchase of cell phone restriction bags. Uh, moving to RC16,
003you'll see that projected deficit in consultant services for $30,000. That is for an anticipated search firm for a new superintendent. And then moving to RC24, uh, consultant services, as I mentioned, shows a deficit of 16,000. Um we are anticipating having a contracted par profofessional due to a late vacancy and this is offset by the salary savings I mentioned earlier. Uh it is one of the recommended transfers that we'll discuss in a little bit. And then in RC25 workers compensation has a positive balance of $4,624 and that's a slight increase by about $600 due to that credit I mentioned earlier. Um, can you just walk through the table on RC, sorry, I forgot my glasses, 18 and then we we put a memo or addendum that comped the last few years. Just just walk us through
004that. Um, so every year the board budgets a staff turnover credit. So this is the savings from uh employees who leave the district and then are replaced by uh less expensive employees. Uh, and so the budget for the current year is 378,000. Uh we did have 68 employees leave. So 42 teachers, two administrators, um a couple unaffiliated employees and 22 paraprofessionals. Um you'll see that um typically in the past we had only budgeted for teacher turnover. And so based on the teacher turnover, we actually fell short of that credit because we only received about $264,000 in savings. Um but we do have a new salary schedule for par profofessionals um that was implemented in the spring of last year. And so that new par profofessional contract saved 138. that allowed us to exceed that staff
005turnover. If we look historically, um we've typically budgeted a lot more in turnover savings. Um but as a teacher shortage has uh been in place, um it's been harder and harder to find teachers, especially lower uh end teachers at the lower end of the salary schedule. And so that savings has shrunk over time. And you'll actually see from fiscal 23 was 450. Then it went down to 289 in savings. And then this year the 264. Um we have seen a reduction in the number of teachers turning over from 74 to 42 from fiscal 23 to fiscal 25. Um but those savings is um largely stayed in that $6,000 range per teacher. Go ahead on that one. Um just staying with turnover first. Um so this 42 number um it's not doesn't like go up again
006at the end of the year when a bunch of teachers decide. So only if somebody leaves between now and June 30th, right? Uh so if somebody were to leave today and go to another district, then that turnover amount could go up. Um but typically we don't see anybody leave, you know, in April. Okay. Or May or June. No, because if if you leave in let's say May, we do have the right to hold you for 30 days. So if you're leaving, let's say May 15th, we hold you for 30 days. You're you're there for the end of the school year. So then you go to the next fiscal year. Correct. So then that person who leaves, let's say, announces they're leaving in May, but it's not effective until the end of the school year. That
007teacher gets replaced for the following school year. And then the turnover savings is built into the next year's. So it goes into the next year's that's where it shows up. And then where do the just the number of turnover just like this number here, how would that show up? So then next year, um, we'll keep a tally of how many teachers choose to leave. And then it's anybody who left that's built into your budget. So, if uh you have teacher A who's in our budget at at the high school, let's say for $100,000, they leave over the summer and then we replace you with a new teacher um to start the year, end of August, um that'll be account of one and let's say the person was making 100, you hired somebody at 80, then
008the savings is that 20. So, that's why in the fall it starts out as a significant number, correct? Because you re you really that's when you're replacing all your teachers uh who choose to leave the district whether it's through retirement or resignation. So, you account for the savings when the hire is made basically. And then if you were to go precoid, I'm not asking you to do this though, but the average savings would probably be higher than the much higher. We were probably in the 15 to $20,000 range is typically what would happen. We would lose in the, you know, in the 40s in terms of the number of teachers, but you typically see somebody at the top scale leave and then you'd be hiring them maybe at like masters 10 or below. And so
009you're seeing that $20,000 delta. um the 6,000 that you're seeing is we have some in that case but in some instances we're hiring a teacher who's more expensive than the person who left and so the two together kind of compresses that savings. Thank you. We have 40 for next year. 40 is budgeted for next year. Typically in the summer they're it's sort of frowned upon people leaving in the summer because of the so districts tend to hold them for at least 30 days for you've heard us call some don't have a teacher here now. Um but generally it the influx is lower at that particular point. Thank you. Um and then you have any questions? No. Uh Jill, is Greg on? Yes. Jill or Greg, do you have any questions? I'm good. I have a
010different question. Go ahead. Um the well yonder bags, although I know understand they're not the yonder brand. Um, so how many have we bought? We haven't bought any yet. So this is so there's a transfer before the board. So assuming you approve the transfer, uh, then I believe the purchase is about 200 bags um, as the trial to see how they see how they go. Um, if you don't approve the transfer, then we're not buying. Do you want to just talk briefly about it because I know we're going to talk about it as a board, but this is a bit of a shift, I think, from Yeah, sure. Yeah. So this is um, this is the work of the committee. I call it the cell phone committee. with right the personal device committee but uh
011so as part of their work they're doing education they're they're trying things out um they they've had a cell phone free day and so on and so forth u but the what was reported out to the board the last time was that essentially 9 through 11 are not going to have access to uh uh to their cell phones grade 12 will have some sort of privilege um use and transitional use so the the committee is working on so how do you how do you prevent 9 through 11. So clearly one of the things that we didn't do at the middle school and it's working really well at the middle school was give kids uh bags to carry around with them or otherwise. Uh at the high school it's a little bit more difficult to do
012that for logistical reasons. Uh so they're looking at they're looking at two particular yonder bags. We know what yarn sorry two particular bags. We know what yonder bags can do right. We've seen them. We've had them. Uh other schools are using them. So we know what they can do. We have a uh generation Faraday uh bag which is a a cheaper version actually. Uh does much the same thing. We think we're we're piloting 200 of them from grades 9 through 11 with some teachers and some uh students. Uh so some of them are lockable. I think there's like 150 lockable and 50 unlockable or the reverse type thing. Uh so that's part of the sort of retrial. We're going to come back in May 27th to the board to give them an update. All right.
013what's the final sort of implementation of the 9 through 11 and the the 12th grade. And so they're just trying that this out. And so we would have to come back though potentially for a $17,000 purchase. That was my next question. Or a $40,000 purchase if you went to Yandere Bags. Far is about 17. I think said that Yonder bags was about 40,000. So uh if the board didn't want to do that, then we would have to defer to potentially defer for another year if that's the case. or you we could seek could seek other funding from organization if we want to do that. Uh but that will come back at the 27th meeting and with the recommendation potentially of purchasing this that or the other. So to be continued. Okay, perfect. Any other questions?
014I would just wanted to be clear that you would if you if the recommendation is to buy them you would want to buy them this fiscal year. If the recommendation is is to purchase them, we would yet we would have to do would would either get them by the purchase of this year's funds right for next year or other other revenues uh potential with organizations or otherwise otherwise we couldn't do it if the recommendation is probably going to be one of these most likely. Okay. Okay. And it's a shift though because you and we'll discuss why at at the board meeting but at first Yeah. the decision hasn't been made. Right. Correct. Correct. Correct. Correct. No. Totally. Yeah. So we're just trying to be transparent on the potential well this is a cost that that
015we are incurring and the future will decide you know whether or not there's a bigger cost. Yes. Great. I have another question. Go ahead. Okay. Um in the um March uh reconciliation I see that you've purchased a lot of play-based learning resources and I know that it's also in the budget for next year. So I'm just wondering what the difference is between those. Sure. So, it's um Dr. Fedigan um identified some additional items that she wanted to purchase. We did have the savings in the standardized testing account um and so that's where the superintendent adjustment came from. Great. Thank you. Any other questions? Okay, proceed please. Um so there are two transfers uh that we're recommending. The first is for 3,710 and those are for those generation Faraday um cell phone bags and we are
016recommending taking the funding from the reimbursement we have from Kerma for workers compensation and then the second um is really an accounting adjustment but it does cross broad um object series and so $16,000 into consultant services for special education with the savings coming from that par profofessional position uh of $16,000 as well. I would uh recommend to the board that they approve the transfers. Seeing general consensus, Greg. Yeah. Okay, perfect. Um I think that's it. Unless anybody wants to go through grants or food service. Okay. Uh I think that's it, right? Public comment. We have no members of the public in the audience or online. All right. Um I think we're ready for adjournment. Take your mushroom.