001[Music] All right. When whenever we're [Music] ready. Okay. Good morning. M morning. It is sat Saturday, April 12th, 2025 and this is the Ottoanto the governance workshop meeting of the Atolanto L Elementary School Dis. Um I'm going to go ahead and go on to 1 02 call to or order on to 1.03 roll call and quorum estab establishment. Uh trust trustee sodto sodto present. Trusty Krauss Krauss present. Uh web Webster will be uh attend attending on Zoom late so we'll just wait for for her. I mean not wait but we'll see when she comes in. Uh, Trusty La French La French here and Trusty Stewart here. The time is I don't have my watch. 804. Thank you. I did not bring my watch. Okay. Go. Going on to 1.04. The pledge of of alleg allegiance.
002Please stand and put put your right hand on your your heart. Ready. Begin. I pledge algiance to the flag of the United States of America and to the republic for which it stands one nation under God indivisible with liberty and justice for all. Okay, thank you. Um go going on to two ad adoption of the agend agenda 2.01 01 proposed additions delete leions and ad adjustments in the order of b business. I sure hope there's none because it's short. Uh go going on to 2.02 ad adoption of the agenda agenda. Trustees I need a mo motion to to adopt. So moved. Okay. Krauss motions. I need a sec second. So I'll second. Okay. I'll call for the vote. Trusty sod stood. Sodto I. Trusty Krauss. Krauss. I trusty la French. French I. And Steward I.
003Mo. M motion passes. Four zero. Uh three. P public test testimony. Do we have any speakers? No, we do not. And we do not have a rep representative from a ADTA or CSEA. We have no audience members. So we are going go going to go go on to 4.01 the governance war workshop. All right. Thank you madam president. It's nice to see you all again. Uh members of the board of education, superintendent Dr. Walker. Um there may be some people watching from home so hopefully they are. So we are going to uh continue our engagement uh with governance and uh just a reminder since we last met we now have trustee Michael Krauss on the board of education and congratulations and welcome. I'm looking forward to working with you as well. Uh because every time
004a new member joins the board it's a new board. Uh so I thought we spend a little time getting caught up so that Trustee Krauss uh uh knows where we are currently as a as a group uh and then continue to build upon that work that we've already started. So uh for the presentation uh gentlemen am I ready to There we go. Okay. So you'll notice the title governing for coherence. Our ultimate goal uh is to be able to utilize policy to drive behaviors. Um knowing that the more we are able to codify the expectations, the more likely it is that we will follow those uh expectations and and govern uh efficiently uh effectively and hopefully without conflict. Yes, there'll always be conflict, but conflict doesn't have to be a bad thing, right? there's such
005a thing as creative conflict that emerges from discussion and robust debate and we certainly encourage that. So when you think about coherence there's really uh four different elements of it. One is the governance culture. That's why we're here. That's why the board chose to do a retreat last August. That's why we met in November and that's why we're meeting today to try to create a go a governance culture that will allow everyone to be individuals but yet at the same time be a single unit. The second is relationships between the board and the superintendent. And that's five relationships because there's five members, but there's also the relationship with the superintendent and the board as a whole. So that's the second element. The third element is operational objectives. What are the expectations for the superintendent? What
006will she be held accountable for? and that's tied into her evaluation so that it's very clear objectively what Dr. Walker's expectations are from the board of education. And the fourth element and the most critical element is student outcomes. So to codify policy that will drive your behaviors that will ultimately impact student achievement. So that is our goal that uh I hope that we will continue to work towards. This is uh not an event. It is a process. It will continue on and if the board so chooses to continue working and moving in this direction eventually we will codify up to 30 32 different policies that speak to all of the elements that we just talked about. So today we are going to just begin this process of unification. Um who would like to go ahead
007and read that objective? You have it on your handout or it's up on the big screen. Trusty Le French, just make sure your thing's on over Okay. Overarching objectives enhancing collaboration, build unity and strengthen governance practices by agreeing to individually and team behaviors um in indicating indicating indicative yeah of a high performing collaborative and unified governance team. Right. So, we started with that last August. Uh, and that's always the goal for every team, whether it's a board of education team, whether it's a team at the district office, a site team, or and all all the things that you do outside of school. You want to be unified, work together, uh, and utilize collaboration uh, as a means of which to make sure everyone's voice is heard and respected. and then moving forward collectively with one
008unified voice deliverables. So the the first deliverable uh is a resolution related to normative behaviors also known as norms but they're really I use the term normative behaviors because they are behaviors which means you could control them. So we started this exercise uh but never took a resolution to the board back in November. So I thought it would be worthwhile now that again trustee Krauss is a member of the governance team to revisit them have some discussion and then determine whether or not we all agree that these norms these normative behaviors would would be adopted uh by the board of education to follow. So that's so that's one. The second uh second deliverable uh are the protocol. So when we finished the norms, our next step was uh at that point and that was back
009in November. So and that was a while ago uh to create protocols. So different than norms. Protocols really are the things that uh relate more to uh your site visits. What's the protocol for site visits or what's the protocol for agenda and items? What's the protocol for uh communicating with the superintendent and vice versa? So that's the second deliverable. And the third deliverable is to determine next steps. At some point uh at one point I should say we were going to create a new governance handbook. Um so whether that is revisiting the existing handbook and freshening it up or create an entirely new one um and I gave a model uh kind of a proprietary model that I've created that I suggested we could start with uh and then go from there. So that's one
010one step. The other thing is the board self-evaluation. uh we did it last year and spent a lot of time at the retreat talking about that uh board self evaluation but there's different types of evaluation so we use CSBAs and if the board is satisfied with that we certainly could uh get that started again pretty soon probably in May or you utilizing a coherence governance model self-evaluation which is similar but it's germanine specifically to the coherence model. So it's tied to all those policies and then future governance training. And the fourth uh deliverable is a superintendent's evaluation goals and process timeline. And at the last board meeting, the the board approved uh working with a consultant that is going to work um as an agent of the board of education to work with uh Dr.
011Walker specifically on the evaluation. All of these though should be tied together. Uh as a a superintendent, uh the biggest fear that I always had was that my evaluation would be based on on subjective opinions as opposed to what was I being asked to do and did I accomplish that or to what degree did I accomplish it? Is it in the process? Did I complete it? was it satisfactory and so on and so forth. So again, uh uh Dr. Walker will will talk to the board today about what that looks like. Okay. So let's let's start now with um with the first deliverable. So these behavioral norms you might recognize And the reason you recognize them is because they're in your bylaws. So your bylaws speak specifically to these norms and there's eight of them
012all of which we have addressed when we went through the norm exercise. So, remember last time um we went ahead and we we filled out uh we created a bunch of stickies based on what are behaviors that we believe are indicative of positive teamwork and what are indicative of negative teamwork. And then we took the positives and we covered up the negatives and anything we had left we then addressed specifically. And that's how we created the resolution. And we'll get to that in a little bit. But so what I want to start with today is the operational objectives. So operationally speaking, board of education, superintendent of schools, and the team all working together to ensure that your vision for the success of students in the Adelant Elementary School District is realized. So these these objectives
013are all eventually going to tie in to both the norms and the protocols to ensure that we cover everything and then we'll look at whether or not we did cover everything at which time then we would want to address anything that we did not cover. So for the first exercise today and is is is trusty Webster uh on that yet? Okay. She she's I just don't want to forget. Okay. So, so let's look at these objectives. So, the first one, keep the district focused on learning and achievement for all students. So, you all have your your your stickies. I think you have green ones. Take five minutes now and and on separate on separate stickies uh provide examples of what you believe your behavior specifically are that would suggest that you are keeping the focus
014on learning and achievement for all students um in in our district. So take take a few minutes think and one per sticky. I have a question for you, sir. How do you pronounce your last name? I don't want to. Muserino. Muserino. Because I wasn't here last time, so I I appreciate I didn't want to mispronounce it when we were talking. All right. Thank you, sir. Perfect. Sandra to the rescue. Yeah. So that we make sure everyone who is watching from home could observe. Yeah. So people will see it. Okay. Great. Take one one more minute and we'll wrap up this exercise. We're going to go through all of the eight operational objectives that are in your bylaws. Okay. Who would like to read theirs first? I have down uh student involvement. We already have uh
015thanks to the leadership from our superintendent, we do have a student advisory council. Um I would like to keep uh working on towards getting some uh I don't think so. Yeah, it's going to um there you go. And a student uh board member uh on the board. some getting students involved in the process. Whoever is ready. Trusty Cruss. Thank you, Madam President. Uh I have uh have data presented at board meetings for the board to discuss on on student data throughout the year, not just once a year around student testing time, but uh on a regular basis, whatever that would look like to uh get an update and then uh you know, as a board discuss what we can do to support the work that's going on in the classrooms. Um also, uh have teachers
016and staff come to board meetings and present. I know we we appreciate students coming to present on stuff as well, but also involve, you know, the teachers and other staff to come and present on what's going on in their classrooms. Um, I know we have the schools come and present and they decorate the walls and everything, but uh maybe look at our teachers as well and our classified staff, not just our teachers, but our classified staff come to the board and it helps the board, I think, in my mind, uh, get a better understanding of what's going on in the trenches, so to speak. Okay, thank you. I have staying focused on the students um advocating for students um learning asking questions of teachers and students and reading my agenda. Um I have um be
017re respect respectful I kind of did I thought it was like our person you know I don't know I always take things subject objectfully and I always miss the mark my brain goes somewhere but I did put be respect respectful to or of shareholders and that that means student students parents staff um ev everyone should be respected you know topics discussed related to improving systems within our schools. comments and reports tied to a focus on the schools that um we may have had opportunities to go see and and learn some new things about the student performances as well as presentations um items that are on the agenda and all of these should align with um the goals that we have for our system. Absolutely. So what happens in in many school districts is that you
018end up addressing whatever is urgent and the business of the district. uh and agendas typically have less than 20% uh of the time spent on student teaching and learning. So a common practice and something I suggest is to have an agenda audit in which someone a group uh would look through your agendas for the last six months or year and evaluate the amount of time you spent on teaching and learning. Most boards are surprised but of course we also want to define what that is. So for example, if if a school comes and presents like at your last like you do at all your board meetings is that really talking about teaching and learning because it's really data as trusty Krauss shared looking at data and sometimes it's hard to look at data because sometimes
019that data shows some blemishes. Sometimes it it uh you think well gosh do you know do we really want to talk about this? Well yes you you do have to talk about it. uh because that is the reality and until these discussions happen at the board level, it's unlikely that policies would ever be codified that are going to help to correct those issues, whatever whatever they may be. Okay. So, any final comments on keeping the district focus on learning and achievement? Trusty Sto, go ahead. Um, I would like to just um elaborate on the agenda audits. That's the first time I'm hearing that and I I really do like that idea simply because our goal is to be focused on our students and learning and often times we can get sidetracked. Um, so I think
020just making sure that we continue to stay focused on students. So I don't know if there there's like do we establish a committee? Is it involving the board? Is it involving staff? how how would that look like in the future, right? So, so the audits done independently and presented to the board of education at which time then you would evaluate how you want to make changes. So again, if you're looking at a coherence model, that's built into all the policy that you're going to codify at some point. And I'm mentioning policy and codifying a lot because that's really the only way to truly keep a board of education or any board for that matter. Really focus on what its priorities are. Again, the tyranny of the urgent. will always be pulled away because of other
021things that distract you and you don't want to be, you know, here until 10 11:00 every board meeting. So, uh, how could that be done in such a way that you're able to take care of the business of the school district, but at the same time keep focus? So, when I talked about those four elements, specifically student outcomes, that's where you would address it. So at every board meeting, you would look at those outcome objectives and you would get an update. Basically, you'd look at data ongoing to see how well those or how much progress is being made towards uh addressing those goals. It's a different system, right? because typically uh we utilize very traditional in all my years as superintendent and even currently there's a lot of traditional strategies and methodologies but they're not
022really operational systems. The it's mostly tradition that a board hands down from one board to the next. Uh but think about how times have changed particularly when we have gone through a variety of different eras related to accountability. Well, now we're in a high accountability era with the dashboard back with the vengeance and and the LCAP. Uh it's it's a different just a different time. So boards have to adjust to ensure that you are keeping the focus where the focus needs to be. So So I'm happy to talk certainly about the audit if that's something you wanted to do. It's pretty common. So I I do have a question because when I look at the agenda agenda like on the consent agenda agenda we have things like you know schools or order ordering programs which
023are geared towards learn learning um assemb assemblies which are geared towards be behavior and um to me that's geared towards learn learning I see our agenda and I may be wrong. But that most of ours is based on the student learning because it's all tied tied in. That includes the business business side of being re respon responsible with the money money being respon responsible with the build buildings and things like that. Is is that's what's in includecluded or is that's a different thing? Well, that that's a good example because oftent times it's buried in consent. It's not really discussed. Sometimes it may be pulled further discussion or a board member will say I just want to highlight this program. But the true discussion a board of education has related to teaching and learning is not
024that program. The question is why are you doing that program? Are you bringing in a program for behavior for example because student behaviors are becoming very challenging and teachers are really struggling to be able to teach because if that's why that's what the discussion should be not just that you're bringing in the program. So, so for if we were doing an audit for example and we saw in consent a particular program and assembly a behavior assembly whatever that would not qualify as discuss in teaching and learning right so why are we bringing in that program so it's always a root cause so if we're spending money taxpayer money why what is justification for spending these dollars here and ultimately it's going to be well at this school or that school we recognize the need math
025achievement, language arts achievement, uh English language learner achievement, whatever it might be. So we are now going to bring in a particular type of program, a particular textbook for example or some tools or people. We're going to have instructional coaches for example. Why? Well because we feel as though uh our teachers need a different set of skills for example for a different type of learner. We need to differentiate more effectively. That's the discussion about teaching and learning that relates to what we see on the agenda. Is that okay? That did I answer your question? Yeah. Yes. Okay. Okay. Yes. Trusty Krauss. Yes. Thank you for uh mentioning of the audit and piggybacking on my fellow trustees. Uh one of the things that I've always wondered, we have a a neighboring district that's larger than us
026and they actually reduced their agenda almost down to nothing and they stopped from having two board meetings a month down to one. And I don't know how they did it, but uh you know that might be something this audit could potentially look at and help us understand. Another thing when we talk about consent uh one of the things we did is we created a field trip approval list. So instead of bringing field trips over and over and over again, the board approved a a list of field trips so it doesn't have to come back. And I was thinking as we were sitting here talking, a lot of the uh programs are we see over and over again for the schools. It might be a different school, but it's the same program. And I didn't know
027if we could like have a master approval list for this program that, you know, a group comes in and they present on almost an annual basis, right, for each school site. Uh just as something to think about. But I I hope that that audit might be able to help the board decide, you know, best practices in the long run because, you know, like you said, we don't want to be here till 10:30. We want to get the work of the district done and also focus on student achievement, but yet not be here for six hours if we don't have to be. if there's a better way of figuring out how to get the work done, but also recognize our students and our staff and appreciate the work that's going on. And so I just want
028to make that comment on there. Thank you, sir. Yeah, absolutely. Uh, and as a superintendent, you know, we do our best to try to minimize the agenda, put as many things to consent as we can, but that's a great tool if you're able to bundle uh again to be able to dedicate the appropriate amount of time where it needs to be spent. When we talk about protocols for board meetings a little bit later, uh, as our third deliverable or second deliverable, uh, that's among the things we'll talk about. What time would you like meetings to end? What are the type of things that you need to do for that to happen to really engage the public? Yeah, you don't want to be till you don't want to be talking at 10:30 at night or 11:00
029at night. Sometimes that happens. But how could you ensure that you are going to be able to move the district forward, focus on teaching and learning, but at the same time take care of the business of the school district and not have too many meetings and not have those meetings run too late. So that has a lot to do with, you know, with with public comments and your own comments and so on and so forth. So uh again strategizing but codifying in policy so that it's something you could stick to. Okay. The sec the next one is communicate. I want to add something. Oh yeah I'm sorry. Forgive me trustee sodto. I just wanted to circle back because the board president did mention a good point. It's not that our agenda isn't focused on students
030but it's about maybe asking okay why are we having this conference? how is this related to student learning? Uh so just asking kind of more concrete um questions when it comes to conferences or items on the agenda because that was a good point that she brought up, but it's not not that we're not it's just that we need probably the audit will give us more clear information as to how that is directly impact for for example a conference to Disneyland. How is that going to be um specific to learning? Is is that what I'm hearing? I mean, uh, everything on the agenda, of course, has to do with the school district. So, it's all going to in some way address either the teaching side or the learning side. But again, it's specifically asking the question
031why. So, why are we bringing in this program? Why are we sending students to Disneyland for example? What is the purpose? You're defending your choice to spend dollars in those in that fashion. So the critical thing is that you are making your community aware and you're all aware of exactly why and that is what should relate to a student outcome. So clearly if a student students are going to Disneyland, what a wonderful experience as far as them having exposure, them performing so on and so forth, right? So while that may seem obvious, it's still important to recognize that and have that discussion because again it's tied into your vision. We've been working all year with the learning center collaborative on on a vision to profile the student the graduate. well or or promoter. Well, what
032are those behaviors on your side of the ledger, which is the top of the pyramid that are going to support that work being done? So, you're asking these questions because you're trying to determine, is this consistent with our vision or is this something that the district's been doing for 20 years and and it's just we keep on doing it. Well, because it's, you know, no one really questioned it. So, again, it's it's it's trying to get to the root and understand the root cause of whatever it is that you're doing. There has to be a reason why you are bringing in program A, program B, why you're adding coaches, why you're doing whatever it is you're doing. Um, two things. Uh, Trustee Webster is joining. Okay. Oh, great. And the time is I did ask
033the tech team to make sure she's third 39. The second thing is, um, and that this is no disrespect to the information that's being provided. Um however we have a memo that each um item item share specifically the description of the event. It states specifically the impact that it has on the work that we're doing as a system. Why are we doing it? All of that is on that board memo. So, I think that there could be clarifying questions, but uh that the why we go through those um memos on a regular basis when they're submitted versus the department uh assistant soup looks at it and then we come together and look at the board memos to see is this a valid reason and should we move it forward for the board to approve. So
034we're not wasting your time by putting something on the agenda that number one, it doesn't align with what we're doing. It doesn't align with the goals and objectives of the district. So there is a layer that comes before it even gets to you that cabinet reviews all the board memos to see if they are in alignment with if the um objectives and the plan that they're using. If it's a trip to Disneyland, we look at all of that so that you're not having to spend time coming to the board meeting and asking questions that really the answer is right there and um you're not taking more time to ask more questions about those types of things. Um I do think that there is a layer for you to um look at things and go I'm
035just wondering about this and then that's another opportunity where prior to the board meeting where you can contact me and um and just and ask the question. So then that gives me an opportunity to help you to um see what what the validity of this is and then that ultimately gives you an opportunity to make a decision. I want to say good morning to Trusty Webster. Thank you so much for being here. Good morning. Thank you so much for Good morning, Trusty Webster. Nice to see you. You as well, sir. Good morning. So, that that's a great point, Dr. Walker. So, again, if you were going to do that with every single item, yeah, you you would be here until 11 o'clock at night. So, what are the highlights of of the agenda? What are
036the things that you each might want to highlight that will speak to the specific work that's being done in the district? You know, show it off. Show off the great work being done, but also help you to understand it better and and just ask those questions so that the community is fully aware uh of why you're doing what you're doing. Yes, thank you. I did have a piggyback on what Dr. Walker stated about asking her questions before the board meeting. I think as a board we need to come to some consensus because that was what the norm has been for many years. Even when I was superintendent here, ask the questions before the board meeting, but recently staff have seemed to be upset when we question before the board meeting these items. And so we
037need to figure out a way that we can ask the superintendent because I don't want to sit here and ask these questions in open session if I feel that I have the permission and will not get blowback from anybody for asking clarifying questions. But also, as you've been a superintendent, you're well aware that there's always a lot of things on the agenda that may not be correct or there might be a mistake or an error somewhere. I don't want to call those out in open session, but if I don't have the ability to ask those questions before the board meeting because I'm told you're making me feel bad. I don't like you asking those questions. So, I think we need to have a discussion at some point what that would look like and how we
038as a board could come to an agreement on when that takes place and that people can understand. We're not doing it to target any staff member or superintendent or cabinet. We're wanting to make sure when that agenda is is um put out there, it's as clean as possible. And because the public is looking at us and our students, I think about it that our students are looking at that agenda. We had a a student come to one of our board meetings. He says, "I watch every single one of your board meetings." And so he's watching. I know there's students out there watching, right? And so I I guess I think about that and I want to help the superintendent and the board look as, you know, uh good as possible at the end of the
039day. And so so that's just a point I wanted to make that hopefully as we go through these discussions we can maybe figure out a happy medium where you know that could take place. Yeah. So among the protocols that Dr. Walker provided me and to get this presentation together was that communication communicating with each other communicating directly with the superintendent. So hopefully uh later in this session we will get to that and and agree agree on what those expectations are. Okay, the next uh objective, communicate a common vision. So again, same exercise. You have your stickies. Think about it for a minute. What are the behaviors? What things can you do as a superintendent, board of education, as a governance team to communicate a common vision? Absolutely. So, so Trusty uh Webster, so thus far
040um we have begun the process of examining our own behaviors and identifying behaviors uh that support operational objectives that are in your bylaws. And this is being tied to the work we did back in November where we identified normative behaviors. The goal, the deliverable here when we complete the exercise will be that we will uh discuss a resolution that will address the behaviors that the board uh would like to codify and follow moving forward. Sounds good. Thank you. You're welcome. And so right now we're we're looking at this second operational objective which is communicate a common vision. And everyone is going to write down behaviors that they believe uh do just that uh either as an individual or as as a board. So in your case since since you're Zoom, you could you could tell
041us yours as well and we'll we'll write it down on a card for you. Okay. Did you want me to include it in my chat maybe? Uh yeah, if you want to put in the chat, that probably be good. It' be easier to see for sure. But either way, we're we're all sharing them out uh for for anyone who's watching and for each other as well. So, be prepared also. Perfect. Sounds good. Okay. So how we commun communicate a vision how our behavior And and the the first two are ones that when we originally did our norms, we were not specifically addressing. we were really narrowing down um on some other items. So, uh these these two are are going to be added on to the other ones that we did last November. So, how
042we communicate or be behave on the board that communicates our vision vision. Exactly. Okay. Exactly. So when you think about um what you are trying to achieve be it programs you're bringing in or be it the work you're doing with the learner center collaborate for example are you all communicating that vision or are some of you communicating that vision? Are you in agreement with moving forward on decisions that are made by consensus? All of which are should be tied to your overall vision. Hi. Yes. I wanted to make a quick comment on that. Uh sir, in regards to the learning collaborative is, you know, kind of difficult when you're not being included. Go ahead. Um, when I I I I do recall us um I did I I concur with you uh Trusty Webster. Um
043I do recall when we did the appointment to the the two trustees to send to the meetings. I did want to make sure that nobody is excluded. So I did do recall at the meeting I did ask our superintendent if it was possible for other trustees to attend. Um and it was shared to me that it is possible it just needs to be communicated because of the lunch and the food that um is being served. They just need to make sure there's enough. Um so I concur. I agree with you and that's why I did want to make sure that every trustee if they did want to come um had that opportunity and it was that was what's uh was expressed and explained to me. Hopefully um we would love to see you come at
044our next I would love to see you there. I will look forward to finding out the date. Okay, let's share out now. uh as far as this objective communicating a common vision. Whoever is ready to start. Okay. I said communicating um positive um saying the same thing um communicating with respect and agree to disagree. And I guess it comes to how we articulate our um vision when we're communicating with the public. We should be on one accord. Thank you. So I I didn't do five. I just did one because I'm sorry. I sometimes just My brain goes all over. But I did say ask qu questions that sent center around around stu student out outcome. You kind of took mine. It was the learner centers collaborative which is very direct to what this is which
045is making the visions. That's what I have have down. Yes, I I didn't write this after Trusty Lren stated hers, but the words are very similar. Um, have a board approved vision and emphasize and visit often and then the board will be consistent in messaging that vision out to the public. Uh, trusty webster So uh when I thought about how the board communicates especially in regards to our vision, I put down empathy as like we are the leaders. So we should definitely be leading in an empathetic demeanor, a transparent demeanor. We need the communication to align so that our team actually is reflective of um all of our values um that we're bringing to that vision. And then the equal treatment I think you know since we are in education and we are the forefront
046of the district to make sure everybody is on the same line is important as well. And then lastly, accountability. You know, making sure that we as a board communicate on an accountable level too. Thank you for that, Trustee Webster. uh like so for example uh when you're communicating your common vision if among the things that the board values highly is accountability then you're going to have processes in which you are holding people accountable whatever you have performance management systems your valuation process all of the things that are responsible to that particular element holding people accountable so as a board of education you're communicating that out, but it is everywhere in the organization. So, it transcends everything. So, when we talk about coherence, that's what we're talking about. We're talking about that vision transcending all of
047the behaviors throughout the organization. Okay. And the final one for this group of operational objectives. Oh. Oh god, my gosh, I am so sorry, Dr. Walker. I just had one. Thank you. And it is assume positive intent. Excellent. Thank you. Okay. And and the last one is taking collective responsibility for the board's performance. So think about that for a second. taken collective responsibility for the board's performance. This is number six on the actual um presentation. Yeah. So this is the last one. This is the last one in this group for this particular exercise. The other ones we have covered through all of the exercises that we did in November. Hey, who's ever ready? Trustee love French, you are ready. Always ready. remain positive. Um, speak positivity, avoid negative environments and listen. Very good. Thank you.
048I I did be transparent. Be transparent in words and actions. Thank you. Have down two board retreats and workshops and quarterly self evalu evaluations. That gum it trusty soda. You stole one of mine too earlier. Love you love French stole one. But I promise you I'm not looking at their notes, sir. I'm I had visit self-evaluation quarterly and assess and redirect as needed ourselves. I'd like to add that uh listening to understand and not to respond. Okay, I will write that down and add it. and doc and Dr. Walker ensure all trustees are given the same information to be able to make sound decisions. Excellent. Thank you. Any final comments on on these three objectives that we just discussed? Well, I I think on the three it doesn't matter what what we we put on
049the stick stickies if we don't actually do them or take them to heart. So that's my last thing. Absolutely. And and that's of course the reason why we're here. Uh so if the board chooses to move forward with a resolution, you're basically saying we resolve to behave in this manner and these are the things that we agree to follow. We're doing it here publicly at a public meeting and and agreeing that this is what we are going to do. So, at this point now, if I could get uh could I have the the uh presentation back up, Jaylen? Oh, thank you. Okay. So, our first work in November covered these elements. and we've just added three more components to it. All of which are covered uh by the way in the original work that we
050did. So, the resolution, so everyone, I know you can't see it on the screen very well, but you have it in your packet. Uh it should be at towards the end. That's I believe it's the 26th slide 27 and all of the pages that I just went through are just examples of those that we agreed upon when we met in November. So take a few minutes now and starting at the first one which is trustees are not judgmental. You could see what we agreed to. I think um trusty cross needs a magnifying glass. Yeah. Oh, is it? Oh, he's not able to Sorry about that. Use use your camera take picture here. See I wrote it. Trusty Webster, you see it as well, correct? You have it? Yes, sir. I'm reading over it. Okay. I
051appreciate you. Okay. when when uh you've completed it, look up and and we'll look at comments that you have, questions about it, uh things that you'd like to see in it or things that you would like not to see in it. Yeah. Um um these are good norms. I mean these are I feel like these is these are common and and these are what we should be passing. Something that came to my mind was the norms that we do during our meetings. I think what's missing or what we need to add on is how we our normative behavior during the meetings. This is I think it does touch on parliamentary proceedings. There's a paragraph here. Um, what I would like to see is more normative behaviors during the meeting so that in addition, we could
052have these nor normative behaviors bullet points right in front of us every board meeting so that we're reminded this is how we're going to behave during this board meeting. These are the norms that we agreed to as a board, how we're going to behave, the expectations of the parliament parliamentary procedures. That's the only thing that I'd like to see um elaborated on because I know it's in here, but that's that that's what I would like to see is something where we we can agree on normative behaviors during the meeting, not just as trustees in general. I think that would be very helpful for us. So specific for example to don't talk if someone else is talking like those sort Yeah. and and those are and we have all those because we did most of those
053on the 12th and that created this general list, but you certainly could have the specifics on there if the board chooses to to have more specifics or it could be a separate document dependent upon what you'd prefer. I think it sounds good like if it would probably be better if it were a separate document as as it's been discussed that we did talk about talk about it already. Um, so this would be good to approve. I just wanted to add that to share to my colleagues my perspective on make sure we also approve something another document. Right. Yeah. Right. Yeah. So remember when we did this, the resolution was originally done so that we let the community know that we're taking governance seriously and that we're going to follow these policies. But then when we
054broke it down individually, including what we did here today, those will all be bulleted items. And yes, it probably would be a good idea to have them in front of you each time. Any other comments, questions? Can I just uh kind of support what um Trusty Sto was saying? Um I can have our team put together like a card that's laminated and it'll specifically state the details around what the parliamentary expectations are and behavior that we should see. We can have them do that. And that doesn't have to necessarily be another board approved item because it's already here. It just elaborates and gives you specific things that you should do. And that's something we can bring and let you all see if you want to add to it, take away from it, we can do
055that. And that's not something that necessarily has to be approved because you've already approved this. Once you approve it, then it's just going into detail, giving specific examples of the behavior. We can do that. And any other qu question questions com comments? Yes. Thank you, Madam President. And and again going back since on the second page where the signature page is on there um if we look under trustees keep moving forward the second bullet again I want to revisit that because we had discussed it earlier uh in this session this morning. Um, and to paraphrase, it talks about preventing gotcha moments that erode public confidence and ask clarifying questions prior to the meeting's best practice for board of education whose members promote uh efficiency, transparency, professionalism. Um, not harping on our last meeting, but if
056you were to watch our last meeting, several of the items that were brought about by trustees could have been prevented from being asked at the board meeting. One of the issues that I hope the board will consider is that as board members, we see the board agenda Friday night when it's published. It's too late. Can't do anything about it. All those mistakes that were on there can't be changed. They're there. The only opportunity we have is to ask those questions in an open session because we don't want items to be approved that are not correctly on the agenda. But if it's comes out Friday night and we never saw it before then and those mistakes are on there like if I I welcome you to go back and watch the board meeting to get an
057idea of the kind of things that you know my fellow trustees and I perhaps bring out and we're not doing it again to have a gotcha moment but at the end of the day if we approve something we want it to be as clean as and as correct as possible. So, I don't know what the answer is to that about, you know, being able to uh um ask the superintendent or bring about comments or questions or potential corrections before it's published. And I don't know what, you know, your experience has been in that, but I I'd welcome any kind of advice as we move forward in this process on how we could again not have those potential gotcha moments that we're not trying to do. Again, I hope that makes sense at the end of
058the day. Yeah, it's it that's the communication protocol that we're going to address. in our other deliverable because that's exactly what that is and then the board agrees on how that communication is going to happen. Trust trustee Webster comments questions. Yeah, I guess one of my big questions about this resolution is a lot of this is found or should be found in our board governance handbook. Um, and I'm not 100% sure what a resolution adds to it. The other issue I kind of see is the but are not limited to that. That leaves this whole resolution open for question and um I I guess I'm I'm just kind of needing some direction on that. So the the purpose is to communicate to the public that the board is serious about governance about how you behave
059uh publicly uh and how you govern the school district and everything having to do with it. So it's uh it's general. Yes. So, it does leave room, but the handbook is a very big document that no one's necessarily going to be looking through. In fact, your your handbook has a lot of repetitive stuff in it, which is why we're going to uh revisit if the board chooses to do that. Uh, but this is really a way more than anything else to make sure that the community knows that you are holding yourselves accountable. So that's really what you're resolving to do with this. And then if you have specific behaviors as Dr. Walker was talking about added to it, that also will be noticed when you guys have your board meetings and people will see that
060you are fulfilling your uh agreements to each other. All right. Thank you. Okay. Okay. So with that, if there isn't any further comment, so then the question is um and we're not remember we're not we didn't have action on today's agenda. So this is not something we're voting on now. But if there's any changes to it, I will make those changes. Uh and I'll certainly uh uh work with Dr. Walker on all of the specific items that the board identified uh specific to individual behaviors. Okay. So, now let's uh back to the presentation. Jaylen, thanks. Does anyone need to take a break? Does anybody need to take a break? Yeah. Yeah. Can Can we take like a 5 10 go use the restroom? Yeah. Let's start. All right. Okay. So, we're before we move on,
061uh uh just to wrap up what we previously did uh is the resolution. So, I will work with Dr. Walker on uh completing the resolution. Um and then Dr. Walk will work with her team uh on specifically identifying each of the bullet items that we uh identified today plus those that we had identified earlier and then bringing that to the board of education for uh for discussion and and action at some point. Dr. Walker, any any addition to that? No additions. I just want to make sure that Trusty Webster is on. Yeah, I'm here. Okay. Um I'm real real quick and and also I I was go going to to me mention trust trusty web Webster. I know you you have have to leave at a specific time. So if if you would just let
062us know when when when you have have to go so so so I can mark the time. Perfect. Absolutely. Thank you. Thank you. Okay. So, deliverable number two. So, we have the first deliverable complete. So, the next one is the protocols. So, these are six particular items for the board of education uh to discuss today uh and come to agreement. on what are examples of each and what you want to hold each other accountable to and for. Keep going. Yeah, it's it's up on the screen. It's the one that says deliverable number two and then after it are should be the six bullet points. So, there you go. Yeah. Sorry about that. see everybody find it. Sure. Okay. So, let's start with public comments on closed session items and items not on the agenda. Whoever
063would like to begin. Okay. So as board par president I I don't know like where the role is because some pe people will come com come com come com come com come com come com come com come com come com come com come com come comment and it's doesn't have to do what's on there but they kind of don't know what's on there because it's conf confidential and I feel that I I can't say well no you you can't can't speak about that because that that's not what we're speaking on So, I kind of let let them It's like I I'm that that's my whole gray. Like, I don't know what what what the rules are or what I should do as board pre president. Like, do I stop them and say that's not what
064we're take taking into into close sess session or do I just let them speak? Oh, and also, well, I don't know. a AGT ta they put all their things they're in there and and I don't know if that's tech technically ne negot negotiations which is on the close session so I'm not sure that's a big muddy anyone else comment Yes, I just want to piggyback on uh President Stewart's uh comments. Uh and I take ownership of this in a prior board meeting. Uh there was some uh thoughts on is that topic allowed under close session or not? And I think the consensus was that none of us really knew you know at the time and I had made a point of order uh on a speaker because again in my mind as a trustee it
065wasn't on that agenda. And it didn't matter what they were saying when they started talking about something that in when I looked at the close session items, you know, it didn't fit in that package, right? And so I I take ownership of that again at a prior board meeting, but I think she makes a great point. How she's board president uh right now, one of the others could be a board president. How do they know? How do we know, you know, what is allowed, what's not allowed, uh, you know, related to those because they are very generic if you look at our close session items, right? And so, um, I just wanted to, you know, bring that point up as well. I agree with, you know, her about how do we get clarification on something
066like that. Um, yeah, that's that's been a pretty uh contentious topic is especially in particular to close session simply because it is um close session and it's not, you know, something that the public is fully aware about what it is that's being discussed. I do recall us when we were trying to figure out and get some clarity um since it is a kind of gray area. I do recall that I mean there's that part I think I do recall that meeting in particular there were times where people were speaking on during close session which was clearly uh for it could have been open could have been for open session and I think um it's best to um direct them um to h help them assist them in making their public comment during the appropriate time.
067What is the gray area that was mentioned by the board president which I completely agree with is that there are sometimes close session items that can sometimes overlap to open session. And I think that's where the gray area kind of uh is what we're we're talking about is there are times where close session items can potentially overlap to open session. And so how do we f how do we allow them to how do we find that uh that clarity without necessarily exposing the fact that hey this is part of that confidential close session agenda item. So I think it's I think it's just adding on to that which is sometimes close session items overlap open session. How do we find that clarity? I think one of the things that happens is that even while I
068was board president for two years someone may get up there and they may not know that they should or should not speak on that. And I think that you know as a public person right you're coming in you could be a parent. It's okay. It's okay. Right. Generally, I would allow people to go on and speak. Right. I think the the problem or my concern comes is that when the board as we as a board is not we're not supporting our board president and I know that there's like oh well the board president is facilitating this meeting, right? They're um they don't have more say than the next one. But out there, the disrespect that you show to them by I call it disrespect because everyone's talking at the same time. You don't get a
069chance until you sit in those shoes. You don't understand the pressure that you feel when there's people coming at you. You're trying to make a decision in your mind. And then you have the board, your fellow members coming at you, too. And so now everyone's speaking at the same time. Generally, I stay completely quiet because I consider it to be like we all look like we don't know what we're doing insteading allowing the board president to be able to either allow that person to speak or cut that person and let them know that they're not talking about it. when we when everyone gets to jumping in telling someone else what to do. So I think that those are conversations that should be had in close session to say hey maybe we do need some more
070and we have tried it right so we must not be talking to the right people because by now even when I was board president I went through the same thing I didn't catch it as much as far as people jumping in and saying things but I just think that the protocols for when things happen is has to be very important for us and they have to be followed you should not have people from the audience saying things to you, your board members saying things to you, and you're trying to run a meeting. It's just complete disrespect to me. We could talk about that in close session. I concur with you, Trustila French. Um and that's exactly why I had brought up earlier the fact that we need norms for parliamentary procedure like norms like no
071we need to follow them though because I think for all of us we have all just to say we have all taken whatever little class maybe um uh Krauss hasn't but we've all taken little a class but I think that even more than that we all know that what it means to be respectful when someone else is speaking we all know that we don't need a class to teach us that we don't have to overtalk one another. And these are the same things like I say, okay, I'm here another Saturday, right? I'm going to keep an open mind. You know, I want people to be transparent. Um, we put these things down here on paper and then get right out there and overt talk each other. Um, we want the meetings to close at 8,
072but we have 30, 40 um, pages of stuff that we want to read at the end. You can't possibly want a meeting to close at 8:00, right? But if every last one of us had two pages that we had to read at the end, right? It it's just it doesn't it doesn't what you say doesn't match what you do. Your board president shouldn't leave um feeling as if I've been stomped on by my own people. I I shouldn't leave crying. I've left crying. I can only speak for myself because you feel as if you don't have the support because someone is trying to embarrass you because of you not understanding. I want the answer right now. Well, I don't have the answer right now. We should know the answer together. But that's not the time
073and a place in front of the whole public to look as if that we're not on one accord, but then we come to this meeting and say, "Oh yeah, we want to be transparent and we want to be on the same accord." Our actions don't see don't um reflect that. That's all. Yeah. Uh, absolutely correct. And, uh, we need to be supportive of our board president. And I will say that we do need to work together. And at the same time, we need to police each other in a respectful way. And I don't think that I think I agree that maybe perhaps we need to work on that. But that's exactly why I've been pushing for something that we can see every day so that either you myself or trusty French or even the board
074president say hey we agreed to these on this date look down on like um I think it's a it's a form of accountability something we haven't done before and I think just trying something new to try to you know address the the same concern that I have just as you trusty le French that we do need to supportive of our board president and we need to um police ourselves in a respectful way. Um and I I just wanted to to agree with you and I and I'm hoping that the steps that we take to address that include something that is different, something that is new, something that we could work agree as as a five, not three or but as a collective. And so I just wanted to add that and and say I completely
075agree. Trusty Webster, you know, the initial conversation was about the public comments on close session items that are or aren't on the agenda. I think one thing that could probably make this a little bit smoother is the descriptions on the close session items. We don't have to put full details, but they do need to be somewhat more or less vague. That way, the board president can refer to them and make sure, you know, if this is not a close session agenda item in any way, shape, or form, then, you know, we we shouldn't allow the speaking on it. And then additionally, you know, could we look at making public comments available before close session or somehow where our public's not there as late? I know we just instated Zoom to kind of help alleviate that
076issue with people having to be there so late, but ultimately we still have to respect the public speaking. And that's kind of where I'm at on that. Thank you, Trusty Webster, and for all the comments that were made this morning with regards to public comments. I think there's a couple of things on the back end that can be done with regards to the form that's being filled out. So, number one, the form is not being completely filled out. If they were completely filling out the form, whoever is receiving the form would be able to read it and see specifically is this tied to a close session item. You can tell the person um this is more of a open session because it's not on the list. I will hold it for the clo for the
077open session. This is a close session item. I will be having um the president will be calling your name or I'll be calling your name for the close session comments portion. However, if it's not, and that means that they're completing the form because I think that's where it initially starts, that's where it can really be looked at more in depthly. What they put on the form is going to tie directly to whether the president says yes or no. But that's already that's been frontloaded by the person that's reviewing the form and saying this really is not a 4.02 item. Therefore, I will hold it for you so that you can speak during the public comments during the general session. However, this is not since this is not a closed session. So, you're letting them know
078in advance that I'm so sorry, this is not a close session item. Then that would take away from the president having to do that because it's already been done, right? because they have to turn in the forms and once they fill out the form, number one, filling it out completely. Not just putting a number and leaving it blank as to because they're supposed to write down what it is that they're going to be talking about. They're not doing the whole form. They're putting the number and then leaving the other portion blank. So to help with that process, in most in all cases, every board that I've been a part of, that form has to be completed completely. You can't just put a number and expect to be able to go up and speak. You have
079to put a description of what your topic is and then that would help eliminate some of the challenges that we're having. The other piece is that we have to be consistent with yes, we're going to take close session items and only close session items and no, we're not going to take anything that's not a close session item. And it is not disrespectful to say I'm so sorry that is not a close session item. I'm we're going to hold your paper and you're welcome to speak at the open session, right? in a respectful way because we're not denying them their ability to speak, but we're just trying to bring order to your meetings. And in order to do that, there has to be consistency. Like it can't you can't waver. If it's a no close session
080item discussion, then you cannot let anyone speak about something that's not related to close session during a close session period of the agenda. It has to be consistent. Otherwise, it starts to look like favoritism or you only letting certain ones. Well, why is it that that person can do it and that person can't? Right? So from beginning to end, from here and going forward, the decision is no close session items. If it's not a close session topic, then they don't get to speak at that time during close session. And you can specifically say the person has taken the card, the slip will say, "I'm so sorry, this is not a close session item or could you please fill out the portion that says what you're specifically talking about?" And then that will help navigate who
081comes up with what topic unless they get up there and talk about something completely different than what's on the form and you'll have the form to see what that is. Then you can interrupt. I'm so sorry. I don't mean to cut you off. However, your topic is not related to the topic that you put on the item, the slip. Therefore, I'm going to hold this for you and you're welcome to speak during the general session. Right? That kind of consistency and in a respectful way. No disrespect to anyone, but if we don't bring order to the meetings by being consistent, then we're going to continue getting what we're getting, no matter how detailed we put the items on the agenda. I don't even think that is the most the biggest piece is just having them
082fill out the form and then not only filling it out, but completing it completely. And then whoever is receiving it, they're actually reviewing it before it's being passed over to the president to to listen to the comments. Yes. Thank you, President Stewart. Uh, first I want to say thank you to Trusty Love French, Trusty Sodto, and President Stewart about your comments a few minutes ago about not talking over one another and respecting the board president, respecting each other. Um, along those same lines, Dr. Walker just talked about being consistent, and I I I don't say this to try to pick on anybody or be mean to anybody. Um, for 35 years, the rotation of the board has been a certain order. And again, not speaking ill of uh Madame President, uh but for two years
083in a row, the former board clerk has been passed over uh to become president. This has been something that uh in several people's minds in the community uh is of concern because we weren't consistent. that consistency was broke and we want to respect the office of the presidency but when it appears just on its face that a certain person is being retaliated against whether they are or not um it's very difficult uh to respect certain decisions that are made. Um so I just want to bring that up as a point. Uh and then also when we talk about public comments and this is more for you a question as we move forward. Uh even again at the last board meeting uh there was a a community member that wanted to speak for close session but
084because they weren't here someone else wanted to turn in their paper. The superintendent denied that ability because they said that they had to be here in person. I find no legal legal basis for that decision. And we have nothing in our board policies, our board bylaws, our board handbook, anywhere where that person, that community member was denied the ability to speak because they were not physically here to hand in that paper. Um, very distressful. They ended up speaking under public comments, but again, it made the board, her comments made the board look like we didn't know what we were doing because of that situation, which could have been avoided. Absolutely could have been avoided because the person that wanted to hand it in gave it to me as a trustee. I tried to give it
085to the superintendent. The superintendent didn't want to take it and said, "No, I'm not doing this and walked away from me." So again, we need to have something in writing, whether it's from an attorney or whatever your, you know, recommendations might be to our entire board that we can get consensus on for public comments on close session and open session items. Uh tr Trusty Krauss, uh Dr. Walker would like to address the board on that issue. Absolutely. Thank you. Thank you, President uh Stewart, and thank you, um Trustee Krauss for bringing that item up. Uh number one, um with regards to receiving um the actual form completed from what I was told, there was um a protocol that was in place that the person had to be present when they are filling out the form.
086They had to be here. That was what I was told. Um, after hearing from the person that did not get an opportunity to speak, um, I did follow up with that and did some research to see, um, where is it written? And, um, there were no protocols. These were things that were done from previous superintendent, previous board members, things of that nature. Um, however, there was nothing that I could find in writing that said specifically that um, someone had to be present to speak if someone filled it out for them. There's nothing in our documents as far as procedures, processes, our protocols that speak specifically to that. But again, I'm coming in new. If I'm given that information, I took it for face value. And so my learning from that is I need to also
087just follow up to make sure that that is the case. And it is, you know, as the superintendent, I don't um because I am the superintendent, I don't believe I just have the authority to just go against what protocols may already be in place. And so it was in no way to be disrespectful to the to you, Trusty Krauss. Um however it is my responsibility to to be an example and a model of following procedures and protocols. So that's all I was my intention was to follow that and that's specifically what I spoke to you and that particular employee was that based upon the information that I was provided I am following that protocol. But again, as I researched it, there was nothing in writing that showed me that that is something that we are
088following as a system. Regardless of who was here before, there's nothing in writing. And the second thing is that anytime we're if we're implementing something new, the community needs to know about it in advance so that we're letting them know that this is the case, that no one's surprised by it, that it is not a shock to anyone, but that we have communicated and shared that with them in advance so that they can make sound decisions as to those new procedures and protocols. And lastly, if it is a new protocol or it is something new and if none of the board members know about it, then how is it that that's something that we do? And as I did my um checked around, I did no one told me specifically that that as one of
089the trustees didn't say to me that that's something that we normally follow. And so, um, with those three, um, learnings I made, um, I wanted to make sure that I was going to address that with you and the president, but, um, I appreciate you bringing it to the attention of the board and the community as we move forward. And thank you, Dr. Walker, for uh, your explanation. And again, this is no way a slam on you. I I just hope that in the future um, and I and this for the rest of the board as well. I uh you may not know this, you may know I was in the district for four years, first as the chief business officer and then as superintendent and now as a board member. And uh so I do
090have a little bit of history. So rather than relying on staff who may or may not know or may give you an answer that's uh preferable to what they want um it would be appreciative just to ask our fellow trustees or and and also you know create protocols that where I can work with you and our fellow trustees if that comes up again it's something similar to that right so that that way uh we don't have that discussion um but we can say hey here's what we do it's in writing if we have a question that we're not sure of here's how we're going to handle it that would help me as a trustee uh figure that out as well and support you because that's what I want to do. I want to support you
091and the work that you do as superintendent here as well um in in any any event whether it's that one or anything else. So again, thank you for your explanation. I truly appreciate it. And if I could just make one last comment um and that is, you know, I um it wasn't it wasn't just staff that communicated that to me. It was it was a team and we there was a discussion that we had. So that's why I moved forward with it. And um I I just felt as though I was put in a position where I was being asked to make a a rash decision when I had other information. And so I think that um one of the things that and we'll probably talk more about that a little bit later is when
092there are questions that maybe the question is not asked with everyone standing around because it was like three four minutes before the board meeting was about to start that I was I felt as though it was I was put in a position that was a little awkward uh only because I would have liked to have been pulled aside like just you you and I trusty and superintendent pulled aside and not necessarily doing all of that in front of everyone else. And so, um, just as a a means of an opportunity for us to continue to to learn and work together that is, um, productive and and respectful for one another. Understood. Thank you, Dr. Walker. Circling back to the item itself, and I I think these are crucial conversations. This is why you have board
093workshops. This is why you have retreats. Laying it out there, talk about it, work it out. All of these situations are ones in which having a written protocol would solve. So, back to that first item and to your question, uh, Trustee Krauss, uh, you need to sit down with board counsel and look at how you are writing your close agenda items. So for example, existing litig litigation, pendent pendent litigation in some cases that could be on that should be written that should be written on the actual agenda so people know that's what's on there. You're going to be talking about it in close session. So So that's first. Uh what a lot of districts do is they will start the board meeting and then go through the closed agenda items and then ask is anyone
094here want to make public comments on items on the closed agenda. The protocols that you have to discuss are whether or not you want to allow someone to talk about anything because technically members of the public could talk about something on or not on the agenda and and they and and the reason why we ask people to fill cards out is because it's a courtesy. We want to know who they are. We want to say their name and we want to follow up with them. they we you know that's that that's the reason why but again as far as the law is concerned that you know they don't have to but that's always something that people do because people respect the work you're doing and as Dr. Walker just talked about you are communicating with
095your community. So you're saying here's how we are running our board meetings because we want to be efficient. We want to exemplify what good governance is all about and we want to be able to get through our agenda so we could recognize everyone that we plan to recognize tonight and and again do everything that we had planned to do coming in. So, so on this first item, instead of us actually uh writing anything right now on there, um my recommendation is really to talk with with board counsel and determine just what you want it to look like. Uh because it has to be in accordance with the law, obviously. And if the protocols are going to be uh a little bit different than what the actual Brown Act says, that's okay. As long as you
096discuss with the public and your public understands and and and respects the fact that this is why we're asking you to talk about this item in open instead of closed. Most it's usually not an issue in in in in most places as long as again you are communicating effectively and you're doing these sorts of things where you're resolving you're passing resolution to follow good governance and here's how we're going to utilize or here's how we're going to work with the public as it relates to their comments. But but I forgot who brought up someone brought up the fact of how what's written on the closing items and and that is uh that is the first start is to really work with board counsel to make sure that everything that it is that you'd like to
097do you're you're able to do. I did talk with um the council board council and um it is re is it a re it's a reasonable rule for public comments and to have the speaker cards and time limits as well. So all of the things that we're doing are reasonable for the public to do. So it it's just a matter of following through with what it is that we're doing. The consistency piece, right? So we're not saying no one can speak. That is not what's being said. We're bringing order so that people have an opportunity to speak on there's an opportunity for agendaized item and then there's an opportunity for non-aggendaized items. So, um I'm not sure what other council is needed with regards to just the statement about public comments and on close session
098items that are not on the agenda. um then they have an opportunity to speak during the regular session. So it's not like we're saying you have to wait till this after we come back but it's um if we there's a place where we can have it just one time where it's close session open session items. Do you currently have that? Do do you current do do you have the public comment section for close separate from from open public comments? Right. So you already have it structured that way. Yes. It's just a matter of people knowing when it's appropriate to speak under which because they're not quite sure exactly what's on the closed agenda and there's many things they won't. Yeah. No. Uh Trusty Sodto, thank you. I just wanted to add in terms of legality.
099Um I the only concern that I had was because of the Brown Act we have to make the meetings accessible to everyone and that's pretty straightforward. So I guess the only legal clarity that probably would be helpful is is the form if someone doesn't fill out the form in time and then we don't allow them to speak because they didn't fill up a form which is which has been said it's a reasonable rule and I think that's important. It's a rule. it isn't a law. Um, and I think that's where I would want to see more clarity is if they don't follow the rules, how what kind of liability are we putting ourselves? So, we prevent members of the public from speaking without filling out a speaker form for whatever reason. If they have they
100can't fill it out, maybe maybe they forgot or not aware that they need to fill out a form and still want to speak. Um, I guess that's the only real legal clarification that I would want to seek from Brooke or from anyone from our attorneys about that. What kind of liability would we put ourselves at if any? Right? because I don't know if any from allowing from preventing members of the public from speaking in case they forgot don't know don't have it don't have accessibility to write maybe perhaps of speaker form that's the only sort of comment I wanted to add so again it's a courtesy uh it's reasonable to expect people to complete a card in many cases people will speak specifically to an agenda item, right? So, they may want to speak on
10110.4. So, they they they may come back later in the board meeting. Uh, and when that item comes up, then they get an opportunity to talk uh before you actually discuss that item so that you have that information prior to the item. So, it's really a matter of just communicating. And again, that's why you're here. That's why you're doing this work. So, get clarification from council as far as what trustee Sodto just said because again, uh it's a reasonable thing to ask your community to provide you with that information, but legally you can't demand it, but you like it and it's easy to tell people why. we want to be able to follow up with you and and and you know we want to we want to know who you are so that we could
102work together but sometimes you know we saw a lot of it during co and other times when people were coming in from other places uh when there was a lot of uh barnstorming going on at board meetings representing certain constituencies and they came and I mean they could put any name on there right I mean that's the reason for why you you don't have to because they could they could write they can make up anything they want on there. You'd never know, right? So, it's really because of a relationship with your community. And just to kind of add to that, like it's really I mean maybe it's not about the name, it's really about what they're going to speak about. And again, if they're not speaking about what they're saying, then again, it does give
103um an opportunity for the president to to establish that that comment, we will hold your card and then they'll have an opportunity to speak to it when it's a non-aggendaized item. So to Trusty Sodto's point, you know, there's different consequences dependent upon the, you know, the violation. But again, you this should be a a conversation with the public with your public and talk about this under the umbrella of governance. We are pursuing good governance. We want to govern effectively. Obviously, we want we'd like to get our meetings done at a reasonable hour. All of these things are things that we would like to do, but again, if someone can't or whatever situation comes up like last week, um you're going to have to make a decision. Uh but you need to be guided by what's
104what's legal at that point. uh which is why I recommend it would be a good idea to be very very clear on those closed items uh agenda items and how they are written uh so that people understand uh exactly whether or not they are uh speaking to an item that they think they're speaking about. Okay. So, let's move on to board report, superintendent report, union leader report, staff reports. Uh, how much time you would like to dedicate to that? So, I mean, I not I am not opposed to time limb limits. Um I know that at the you know everybody want once in a while they get they have a lot to say and it goes on but then it it makes the meet meeting long longer there. There was one one time a union
105p person spoke for almost 10 minute minutes. they they spoke, you know, we kind of give them, you know, le leeway, but then it's like when our meet meetings are long and I just feel sometimes some kind of a time limit would be good to get to to the point of what they're trying to say. Are you talking about one of these groups in the report? Board report or union report, staff reports, or you talking about public comments? Uh re reports. The board reports the sen report. Yours are short. We haven't heard many many because it's at the end and we've had to cut cut short. Um but yeah you know those things where there there there isn't a rule there isn't a pro protocol there should be something in respect to time. Thank you,
106Madam President. And one of the things that I would be curious to know is uh what our surrounding districts have if there's anything in place, right, uh for board member comments, uh superintendent comments, union comments. Um I don't know who would potentially do an audit like that, but I know when we're collecting data, because that's one of the things I'm big on is data, whether it's student data or other data, is having a spreadsheet that says, okay, in the high desert, here's what the general, you know, protocols are amongst the boards. Um, and maybe that they don't have time limits. I don't know. But until, you know, potentially that data, it would be helpful to me, I guess, to, you know, as we have this discussion and move forward, you know, what that would look
107like out of curiosity. And and any other trustee? Um, yeah, I I concur with Trusty Krauss. I'd like to see what other districts are doing. I know that other governing boards, not necessarily more like city council, do have time limits on those people want to speak um during their board reports. I do like the and I'll concur with the board president. I don't oppose time limits uh on individual trustees so that we can have an efficient meeting and uh that way if we want to say something um that it's worth those three minutes and I think that if that makes sense if I'm trying to speak if I'm speaking clear um so yeah I don't oppose the the time limits I think four minutes three minutes I think that's obviously a discussion but I think
108it helps us run an efficient Trust Trusty Web Webster. I guess one of my concerns about this in regards to board reports, superintendent report, union leader reports or staff reports is we have a lot of different reports come to the board. you know, to try to limit a uh fiscal audit report or a budget report to a certain amount of time seems contradictive to what we're trying to do for our public along with like superintendent report. that there is a a board meeting where we have a lot going on. We're coming back to school. We got PD days. We got to sit there and say you have three minutes to speak and cram all of those updates and and that three minutes is is really kind of discouraging. Um excuse me. I'm sorry. I don't
109mean to cut co cut you off, but um staff re ress and re reports is the net next thing. Right. right now where we're we're just with board re reports sup super superintendent attendant re reports and the union union leader so we're just kind kind of there but I agree with you with with with with the the interrums and stuff they do need more more time but I believe that that's our ne next b oh oh no it's right there it isn't even a b bullet point that's right staff reports is different. Sorry. I'm sorry. I thought that was a different line, right? Because well, Trusty Webster's referring to presentations, for example, like when the auditors going to do the audit report. So, that that's different. Okay. No, I was referring to like when our
110CBO is doing reports or HR is doing reports. Um, and that's kind of where my indifference with it comes. Um, I understand board reports and stuff. I always try to be diligent and type out my report so that I efficiently deliver, but also cut the ums and the h out of it so it's a smooth um deliverance to the public. But that's kind of just where I'm I'm concerned is there's going to be times where the superintendent has a lot to report out. There's going to be times where academic services or HR has stuff to report out and I mean we can set a time limit but we have to be realistic with the expectation. Yeah. Yeah. Well, I'm I'm sure that you know I mean I I know right now I'm a board pre
111president but the f future board pre president would allow the extra time if if they need needed the extra time. I mean, go ahead. I I concur with you, Trusty Webster, 100%. As a matter of fact, it was a concern that I brought recently because I this last month I had So, I did I I was quite busy and I wanted to report um what came to my mind and what I've seen other governing board governing boards do is submit written um like a written report about what they do and submit it to the minutes. Um, that's something that I attempted to do. Um, I was told that this hasn't been done in the past and and it's more of a legal uh question. Um, so that's something that I just wanted to share to
112the board. Um, you know, sometimes we'll have a busy month and I had a busy month. I wanted to report but it was just too much. So, I thought that maybe if I can submit my my comments to the minutes, um they that the public could can review what I did during that month still on record um without having to report, you know, during the meetings, everything. But that I was again once told I think um when when I'm able to get hold of our legal um that I think that was something I also ask just as another option. It doesn't necessarily have to be mandated, but for me, I feel comfortable and and and willing to submit um my activities, my reports on paper, submit it to the minutes. That way, I don't have
113to take so much time, you know, saying it. But unless of course the con the constituents oppose that. But other than that, I think for me, that's kind of where I was also looking and that's why I agree with you on that. So, is there consensus on setting a limit knowing that there might be times where there's just additional information that uh would need to be shared at which time perhaps a trustee will share with the board president that I I I'm a little over the limit today, but if it's okay, please give me that time. How would you guys like to proceed? uh board. Dr. Walker, could I just add a couple of things? Um number one, um thank you uh Trusty Krauss and um all those that said, "What are other districts doing?"
114Um there is a superintendent group that I'm a part of and I just sent all of them a quick text and said, "Hey, how many of you have limits on how much time each trustee has to speak?" And um and I I really love this my colleagues because I got tons of responses from pretty much 79 pretty much almost all the superintendents here in the high desert. Maybe one or two not there but they all said there are no limits on the trustees to um speak. I have a comment. I think that the limit on the trustees right what actually happens is that there are questions or communication that's going on in between before it gets to the trustes comments. So the trustes comments for the most part may not be 10 minutes between the
115five of us. They really aren't. It's when we get down to the last 10 minutes of the board meeting and we still have Dr. Walker that needs to talk because so much has gone on. There's been so much talking. The meeting has gone on for I don't know how long. Closed session is definitely out of control, right? It's just so long that by the time we finally get back out, we get through it and then you have this crunch for the last seven or eight minutes and then it says, "Oh, can we extend it?" Well, if we would have made better use of our time earlier, then we wouldn't be crunching right here. And I think that was one of the reasons it was moved up. So it's wasn't at the end. It's supposed to
116be. It hasn't been move moved yet. Yeah, it was it was moved up before and then it was moved back, you know, and so we've gone back and forth, right? But I think that it's not so much putting a time limit on what the the trustes comment is actually tightening up on the other parts, especially for close session. I can say for like the last two meetings went very well. We were in and out. It was very good. So I mean I was excited about that. But I mean, you know, it's how the meeting flows up until that last 10 minutes with this sense of urgency because everyone now needs to speak. Or then some people will say, I will say lots of times that, you know, I'll just wait. I'll just wait because by
117that time, you know, it's 9 10 o'clock at night, I'm already done. So, yeah. And I'll concur with Dr. Walker's uh colleagues. I've never ever had a limit either. But usually you read the room, right? You read the room, it's later in the day and I've heard you trust Sodto before say I have a lot to say but it's late and everybody wants go home so I'll defer to the next meeting. That sort of thing. So um again if the point of this item is just to again just try to ensure that we don't have uh people who are kind either grandstanding andor come and and using the time um for other means other than just you all having a meaningful discussion. So I think that's really what what needs to be discussed because li
118I I I think it would be tough to limit uh for all the reasons we talked about the staff reports it might be a little more robust some months than others. Some months you may not have to have them at all. Uh so again just so we have some consensus however on on this item before we move on to the next one. How how would you like to proceed? No, I I agree with I think the red rest of the board. I don't think we need time limb. I mean I always you know you know me time but I think if if we self you know regulate and um then then the time should be be fine you know because some sometimes I don't have much to say. So Okay, very good. Let's move on
119to board agendas, preparation, notification, timelines. Of course, the bylaw specifically that that speaks to this process. Um, whoever would like to begin the discussion. like to begin the discussion like how it's done or right so well questions about process uh we've already heard earlier about having information in a timely manner all that sort of thing. Okay. Uh well I guess so soda we'll start start with with you. Thank you madam president. Um I like well I guess it's more of a comment suggestions maybe something we as a board can deliberate on. for the preparation and the board agendas. I really did appreciate the board president um inviting me to these board um preparations. I think it's helpful um um to be a part of the process and to learn and um and so I just
120I think it would be helpful to like officially like formalize that where we can have the um president and the board clerk come together and so and and look at the agenda together. Um, and again, this was out of her being able to just um out of courtesy. And so I I I I appreciated that and I saw the value in that. And so I just wanted to share, I think it'd be great to to formalize that. Um, re real quick. So I and if if I haven't you know expressed this it's the the the invitation is always o open to the other board me you know like one at a time we can't do more but um because the uh the the the invitation was done to me so I could get get an
121idea of how it's run. So if I became board pre president, I would have the the idea. So you know that's always o open to the other board members. You I know you're done. You already know. So I'm not going to invite you, but it's still o open. I do have a comment about that though because I think that when it comes to um the board president and the superintendent setting up to do the agenda even though that we are um invited right as other board members to come and see what it looks like to have it on a a weekly or every other weekly basis. I would be against that. That that is that's only me, right? Good thing I'm not going to be a president. But um it it requires time input you
122know being u I used to go through the um agendas with um with Michael right to have to include another um person in there you know would just make it go a whole lot it'd be longer that's just my Thank you Madam President my fellow trustees and Dr. Walker. Um, one of the suggestions as we've been, you know, articulating, uh, these, uh, reports and agenda items. So, uh, being a prior superintendent, I understand how the process works. Usually on a Tuesday, the board president and superintendent meet and go over the agendas. Um, and then it's finalized on Friday and published Friday, uh, uh, afternoon for the public and for the the board meeting the next Tuesday. Um, this is just a suggestion of thought because again, I'm trying to cut down on having to ask
123questions ahead of time, right? If maybe the board gets the agenda draft on Thursday afternoon or evening, not edit access, but just here's a draft, you can read it if you have any ideas or suggestions or questions. And not to change and not to say take away or anything, but say, "Hey, I noticed on this page there's something here that you might want to fix before it's published on Friday." See, um, because many more eyes looking at it And not saying that the board of president and the superintendent aren't they have good eyes, but I'm saying the more eyes on an agenda before it's published at the end of the day uh would probably alleviate uh many many of the things that my fellow trustees and I bring up at a board meeting because we
124want these board meetings to get done at 8:00. That would be great. But in order to do that, we don't want to have to pull an item like say off of consent and say uh I noticed on here there's a you know something that doesn't look right. Right. And just in my mind, if we do maybe something, some process before it's published on that Friday night because once it's published, it's done. It's out. We can't go back and change it, right? And so just just thoughts of of maybe some kind of process to, you know, alleviate that at the end of the day. Just a suggestion. Yes. Um, something that just came to my mind as Trusty Krauss was sharing that I've during the NSBA conference that I went I attended last two weeks ago.
125Something that I heard that is being done is they do the super it's more work for the superintendent. I'm sorry. They do a 221 before the the actual meeting. So the superintendent will sit with and this is kind of where I was kind of I guess getting I was sharing like it is good and it's helpful to other trustees to see how the agenda is being prepared and to sit down before the meeting to go over the agenda. So that I'll just kind of add that I've heard districts where the superintendent will sit with two trustees go over the agenda they'll sit with the other two trustees and then finally with I'm assuming the board president she'll be the only one left. So, I like that. I like that idea, too. Yeah. So, I'm going
126to have to check your bylaw again because I can't recall off the top of my head, but usually that's spilled out in the bylaws where it'll say um board president and one other member. Some say it, some don't, depends how you've written your bylaws, and you certainly could update your bylaws to reflect that. Uh the 221 model, it really depends on the board member. Some some members are happy reading on their own and then communicating with the superintendent. Uh others would like to come. I I've had it in I've had it both ways. Uh I've had one-on- ones with all of my board prior to the board meeting so that they could ask questions about things on the agenda or want more clarification because perhaps they want to highlight something or or or make the
127public aware of something, you know, that's happening. something wonderful that's going on like just clarify it. So really, but that's why we're here to try to determine what you want that protocol to be. And as far as the notification's concerned, I'm hearing Trusty Krauss say another day would help you to be able to get all your questions answered and be able to to to not feel rushed because I will say it's if for most Tuesday board meetings, Friday is when it's posted. That probably when you were superintendent, it's the same way. Right. Right. Right. And I'm just trying to alleviate before it gets published any kind of things that that uh the superintendent and the board president can consider say oh there's there's something that's not right. The date on the contract may need to
128be adjusted before you know it goes published on Friday. So uh because again I don't want any gotchas. I don't want to you know surprise anybody um at the end of the day. And and again we talk about efficiency of the board meeting. I think for my own self that would help make the board meeting more efficient where I have less questions to ask during the board meeting itself. So would the board like to come to consensus on a on the timeline part of this as far as the uh preparation's concerned? Would you like to just do it as you're currently doing it? Those of you who do meet uh with Dr. Walker as well or join uh President Stewart to do it. How would you like to move forward? Uh Trusty Web Webster, do
129do you have in input? You know, uh thank you. Uh President Stewart, I want to make comment in this whole bullet point board agendas. um you know they're put together by our staff that is the representation of what's going on, what's moving forward in our district. I think uh Trusty Krauss touched on it a lot where there's just been a a lot of mistakes and I think as an educational facility we need to be making sure as a team like those mistakes aren't being published and I agree with him in regards to making sure those those mistakes are corrected prior to publishing too. It would alleviate a lot of those confusing moments where you're like, "Hey, um, this is what's going on." Preparation. I, you know, believe it would be very beneficial to this board
130if the initiative was taken to have those conversations with each trustee. Hey, you know, I'm checking in with you. Do you have any questions, comments, concerns in regards to that agenda? which would help also to bring down that on the dis questioning ultimately the timing as well and then the notification timelines. What does notification look like for us? When when do we want these conversations to occur? Um I like the idea of the 221 as trustee Sodto had interjected. I also think that, you know, giving each um trustee an opportunity to meet with the superintendent and the president to go over these agendas also gives the rest of us the idea of how this is going down. And then it also allows uh Superintendent Walker the opportunity to show more than just one trustee what
131she's doing and how she's doing it. So, that's kind of where I'm at on that. you know, some of the suggestions we could look at moving forward um to kind of better bring the efficacy to the board when it comes to these uh agendas, the preparation and everything. Um you know, I'm fine with all those. I just have to make sure that we're being e bless you efficient you know I invite board members to join because we do go through but a part part of me if all of the board members are meet meeting meeting all all the time though it's not an actual board meet eating. It kind of is if we're all put putting our fing fing fing fingerprints on it. Um uh I so and and again you know the sup superintendent
132not that we're not important but they've got a lot of things to do. Um, if we agree on the 221 or whatever, we need to follow follow up. You know, if she she calls, you need need to respond to her calls. If she's trying trying to meet, you need to show up. Um cuz I know when I'm not board pre president, I just wait till Friday, you know, and then if if I see an issue, then I e email ma mail or text, you know, prior to Tuesday, you know. Um yes, mistakes are made. Yes, there may may be a type typo. To me, typos aren't a big that big of a deal because to me it's the the con content of the item. Yes. I have brought brought up when when we've met this
133date is is this date date right? and then she'll make make a note and try to, you know, cl, you know, make make sure it's fixed and she'll take notes and we kind of go through through through it and sometimes things still do slip through. Um, so if if the board decides to create the two one or something, we just have to follow follow through. I know some some sometimes the board, you know, we we took a a vote for a comma committee for the LLC and it was just me and so Sodo, you know, cuz of course uh others have other responsibil abilities, but I do too. Um, so we have to part participate in the things we're saying we want done. So trust trustee Sodto. Thank you, Madam President. Um, yeah, and just
134just to address the, you know, the serial meeting concern. Um, I know that um, Brooke can definitely get us some clarity with legalities, but this is something that I've heard is is not uncommon of practice. So, I just wanted to um share my thoughts on on the legality part at least. But other than that, I just uh I still would like I think it would be helpful to have the 221 for both parties, the superintendent and the board of trustees. We're not taking action on anything. Does the board president have the ability to say whether or not if they want to have it the way it is or is it just the board that votes to say that now the clerk is going to be there? How does that how does that work? Yeah. So
135again, we're not taking action today. We're just discussing things and trying to build consensus around these ideas. At some point, Dr. Walker will take something to the board that needs to be uh codified whether or not you want to make it a policy. that this is more informal related to meeting with with uh with Dr. Walker about the agenda. It's not a serial meeting. If each of you meet separately uh with Dr. Walker, it becomes a serial meeting if there's an item that you discuss with one board member, then that board member discusses with a third, right? That daisy chain concept. So, so you could do 221, you could do you could do however you want to do it. Uh, and sometimes again it really depends on the board members. Some might not want to.
136I've certainly had those that are comfortable just reading it on their own and that's that and others who uh who do want to discuss it. It just seems like once again, right, we're going to put emphasis on, you know, two two here, three hours there, two board members meeting here, and once again, it still taken away from um the fact of what we're doing with our children. So now you have 20our board meetings. Now you're gonna have three or four days of the superintendent trying to match up her three or four hours and the president's three or four hours. Now the president, right, is now going to have to, you know, u meet, right? And now if I wanted to meet on a Wednesday at six o'clock, somebody else wants to meet on this day
137at 7 o'clock. And now you have this person, both people being pulled all over the place to satisfy. And I just curious to know, like I said before, what does this have to do with educating the trustees? What does this have to do with educating our children? So, how many more hours are we spending towards data? How many more hours are we spending towards this when we're spending on just setting the agenda? That is going to take five hours in close session. And we have a lot of things that we're getting ready to put emphasis on because I want to be at the table. I want to be at the table. I want to be at the table. Now you have her splitting herself up five different ways. It could be three. Most likely it'll
138be five, right? And then you have Ben splitting herself up those many ways too because she needs to be at the table because she's the president. It just seems like our focus is not on even today, right? Where this governance, it's not on what are we doing for our children on Monday. That's all. Uh doc Dr. Walker, do you want to input. Mike Oh. Oh, okay. Crouch. Oh, okay. Thank Thank you, Dr. Walker. Thank you, Madam President, my fellow trustees. I I do appreciate the 221 trusty soda that you mentioned. Um, just for the record, I I am not against it, but I I am not necessarily uh interested in doing that. My point of view is reviewing the agenda before it's published. I I don't want to change anything. If the board, president, superintendent
139decide what's going to be on there, it's going to be on there. Um, I think where I come from is the point of uh looking it over myself, reading it, and then if I see anything that I have questions or comments on, being able to let the superintendent know and the board president know before it's published. That's that's where I'm coming from as far as like uh anything. Not saying, "Hey, take that offer, add this to it, but hey, look on page three. There's something on there that may not need to be on there, you know, something for you to review, right?" Um, so that's where I'm coming from. I I do appreciate the 221 though that you all have suggested. Um but again as far as time is concerned um I think for me
140just because I come from a different place being a uh you know an education um I think for me it's it's easier to understand the agenda if I read it myself and then see if there's anything that maybe I have questions on. But again as we've talked about when it's published it's published. We can't change it. We can't you know uh fix anything on there. And so I really want to help the board president, whoever it is at the time, and the superintendent um with that. It's it's not coming from a place of, hey, this is wrong. You guys don't know what you're doing. It's coming from a place of, hey, look, we're all in this together. And if something is not right on the agenda or doesn't look right, you know, I would hope
141that they would review it and say, you know what, that's right. That's a great point. Um let's look at changing this. So I just want to emphasize that's where I I come from as far as the um looking at the agenda before uh it is published on that Friday. Thank you, Madam President. Thank Thank you, Doc. Dr. Walk Walker. Thank you, President Stewart. I um I appreciate everyone's comments and um recommendations or considerations. The one thing I did again reach out to my colleagues to see um some of the processes that they take in relationship to the agenda. um it's 5050 right now that 50% of them give the agenda prior to it being published publicly and the other 50% doesn't. So um I think that is definitely one way we can consider uh and
142then giving the board each trustee an opportunity to contact me and let me know if they have any questions um and or include the president with the contact and letting me know what things they may see or have questions about um at least um 24 or 48 hours. Uh if we're saying I'm meeting with President Stewart on Wednesday and if um after we review the agenda then Thursday we could potentially have it provided to the other trustees so that you're able before we are publishing that you contact me with regards to any questions, concerns or so on and so forth prior to us publishing it. something that um I think would be a good place to start. And you know, Dr. Walker, thank you for that. I you know I'm not trying to be the
143the police on the agendas but if that is a a way that the board decides we go in my mind if we're given the opportunity to look at it before it's published and we fail to contact you and the board president then we shouldn't sit up there on the dis on Tuesday night and you know bring up things because then it's on us as trustees. we didn't do our part to support you in in my mind. Again, I'm not trying to say that we should do that, but I'm just, you know, as I'm thinking about this um because I want to be fair to everybody, but if I for whatever reason just ah I'm not going to read it and make any suggestions to the to the board president and the superintendent, then on Tuesday
144night, it wouldn't be fair to me to, you know, pull up all of these things that I had that opportunity to share with you before it was published. So I just want to make that comment as as as we think about this and and discuss it. May I person I thank you for sharing that Dr. Walker and based on what I'm hearing I think that is a good way to start start us. I think the whole point of the 221 was so that we have time before to talk to you or see some suggestions. So yeah I would concur with my colleagues on trying that first. Um that way we at least have an extra day. Okay. So, so recognize and for Dr. Walker um remember that everyone in each division is responsible for getting
145their items to the board secretary uh to Dr. Walker secretary rather who's putting putting it together. So, there should be a little time period where Dr. Walker could work with the team to let's say let's say you want all items done in by Wednesday because we want to publish Friday but we want a couple days to share with board members to go through it proof it and so on and so forth. So that might not happen before the first meeting because I I I have experienced this exact same thing and my board wanted to see it by Wednesday. They wanted a couple days before it was published. Um, we had board meetings on Thursday. So, we did usually a Monday uh posting and what they preferred was to have the weekend to read it when
146they had some time. So, we made it so we were committed to doing it on Friday, but of course, used to be Monday and staff had the weekend to get it ready. Well, now they didn't have anymore. So we it took us probably two months uh to adjust, modify everyone's schedule, sometimes even get additional support for some departments to be able to get those items in. So that worked knowing the board had the entire weekend to read it and suggest changes if necessary because it's great to have all the eyes on it. It really is. Uh cuz she your staff I mean they're going a mile a minute and you miss stuff and mistakes happen. There's no doubt right? Uh but yeah you'd love that privilege of being able to do it beforehand. So can
147we get consensus on what that's going to look like? what days so we could make this get consensus on it. I I know that I used to the first first time I was board pre president we met on wind Wednesdays. Sure. Rusty love French when she she she was board pre president. She met met on Tuesdays. I switched it back to w Wednesdays, but I was just thinking I was going to talk to Dr. Walker if it would be ease easier to meet on Tuesdays so that the agenda is available for re review by Thursday for the board. if that that would be easier. So, you know, um so that it's it's kind of set that we we meet here, you know, I guess the meeting depends on who whoever is the board prep per
148president and their their schedule schedule. So, so if we move our meetings to Tuesday, then providing it to them by Wednesday would give them a little bit more time and then give my team a little bit more time to make any adjustments that need to be made so that um we have a final product of comments and questions um by the end of day on Thursday so that whatever corrections that need to be made, they're made before we post on Friday. Okay. So, any questions, comments, whatever are in Thursday, no later than can we get put a time frame on that? If we say 3:00 on on Thursday, then that gives my team some time to make the corrections before publishing. I'm good with that. Thank you for changing your time. Well, I I I
149did, but now it's because I had in in 10 tended to go back in per person. But I actually like the evening on Zoom because then I can go go home have dinner in dinner and then we we meet and then she can drive home because I want want to be, you know, respectful the fact that she has to drive down the hill. So this kid gives her time to go down and then we we meet. So Trusty Webster Trusty Webster, I'm in agreement. Thank you. Can you just reiterate what was said? Yeah. So, um, as far as meeting, we're not going to move to any official model like 221, but leave it up to each individual board member to communicate with Dr. Walker regarding whether or not they would like to meet. Some have
150expressed an interest, some have not. As far as when the agenda will be that I just got lost. Oh, that's okay. So, each board meet with her if if you choose. So if a board member chooses to review the agenda with Dr. Walker, then you'll contact Dr. Walker and arrange to do it. No. Oh, okay. I didn't I didn't have that understanding just now. I thought it was the understanding of the model that um Michael just said about um about us having the agenda to be able to look over the agenda and from looking over the agenda being able to pose questions but they can call her. Um, I'm trying to alleviate these one-on- ones, personal with her where she has to now sit down and wait for you to come over and set it
151up at 2 o'clock or 3:00 on a Thursday where if you have questions, then you can send her an email, you can send her a text, you can call her, but I didn't hear anything about meeting in person. Right. Yeah. So, I I was under the understanding that it was by choice. So, if that's what I thought Dr. uh Trusty Sodto Well, just I would just add that if Dr. Walker is willing uh to meet ahead of the time ahead of the time and I don't think all the time every trustee is going to want to meet especially if there's not that many questions or agendas to review but it shouldn't be prevented. Um I don't think that we should be working towards not allowing trustees to want to sit down with their superintendent. Um
152especially if the time allows um I think it it's just helpful. But um yeah, I what I cons what I conceded was the whole 221, right? But I still don't think that we should prevent trustees from reaching out to Dr. Walker. Hey, these are um our I have these questions. Um and then if there is something more that is of worthy of meeting, we shouldn't necessarily be prevented and only because I don't think it's always going to be a trustee always wanting to meet. I don't think it's always going to be uh you know the concern that that was brought up was trying to alleviate uh the work for the superintendent, not trying to put too much work. Um so I I just want to share my thoughts on that and I hear your trusty
153le French and and that's why I was willing to uh work towards getting us at least the agenda beforehand. But again, I just don't see the value in preventing trustees from wanting to sit with the superintendent. Well, I'm not agreeing to moving forward with that because that was not what I was what what was laid out because I am in a disagreement with because it could be one today. We're dealing with a time crunch. The board president according to our bylaws is the person that is actually meeting with the superintendent and um actually setting the agenda. And so until those things are changed, she had a common courtesy where she actually invited people to come with her. But I will no way agree to just as one board member to um having five different board
154members having the ability in between Tuesday and Thursday saying, "Can I meet you on a Wednesday?" And then she has to take time out of her day to cater to us when she should be focusing on our school district. I'm not in agreements with that. Yeah. others. Um I I like the the idea Trusty Cra Krauss had that the draft is is dropped on. Well, like what do Dr. Walk Walker said, the um she she and I will meet twos Tuesday. The draft, you know, the the the agenda is available to to the board by wednesday. So we we have have time to go through it, re re-ere view it and by Thursday by three if we have questions or concerns to cont contact contact the sup superintendent so that those can be addressed or
155fixed so by Friday when it's dropped then it's it's it's clean, right? Yes. Thank you, Madam President. And as you were talking, I thought about something else. I don't know if we're able to codify this or not, but maybe as a board we can come into agreement that when the draft is shared with the board members, it remains confidential. Uh that we don't share that draft information with anyone unless it's the uh board president or the superintendent. Um because I'm not saying that any of us would, but you know, if we if we just put sort of, you know, protocols in place uh because we've never done that before, right? And I know that if I were a superintendent or a board president, I wouldn't want that information. Somebody call me on Thursday and say,
156"Hey, why is that on the agenda? Some random person, right? That somehow got that information from a trustee somehow." So again, I as as we are talking, I'm just thinking about maybe, you know, protocols the board might want to consider. I agree along those lines. I agree. Sure. We may have something to say. Uh, Trusty Web Webster, do did you want to add on? Um, I concur with Trusty Krauss. I think the confidentiality should be in place. Um, and I just really kind of wanted to add that, you know, it my consideration for it, it should be a revolving door. We're all teammates. We're all fighting for the same thing. So, you know, trustees, yes, it should be a responsibility to reach out for questions and whatnot, but it should be reciprocated as well. You
157know, we should be followed up with as well. That's all I have to add. Okay. So, let me recap. So, the uh Dr. Walker will work with her team uh and and will be uh provided some time to get the team to adjust their schedules. Uh but as soon as possible, the agenda will be uh in draft form ready by Wednesday at any specific time by the end of the day. first thing Wednesday morning once the president and I review the agenda and make all the appropriate adjustments that the goal is that it goes out the next morning to the trustees no later than 9:00. Okay. Okay. So, I'll go back one step. So, President U Stewart will meet with Dr. Walker on Tuesdays. They will go through the agenda and by Wednesday at 9:00
158am it will be available and it's all online correct you guys are yes agenda online then all trustees will have the opportunity at that time to read it review it and then by 3:00 the following day Thursday all questions comments corrections any input that the trustees have will be provided to Dr. walk. Will that be via email? I would recommend that if they have questions that they contact me, send me a quick text or call. Those are the first options I would recommend. Okay. So, choice of how the board would like to communicate. I did have a question on the uh so in board docks where we go to review the agenda. Is there a way to not make it public so where we can see the draft because I'm not sure how that ever
159worked on that you know to where we could review it but that the general public couldn't see it. Yeah. I I I believe there is a way for the board just the board to look at it on board board docs. Um it was explained to me a long time ago. I don't know the exacts but I believe well if we can get some kind of you know instructions on on how to do that because again I don't want it you know be published to the public but still have the ability because I just go into the board docs and you know see it I believe there was a login at some point we were all given but I have no idea I apologize where my login went. So so so do you do you not
160not log log in to to access board board docs with with your use username and your p password? No, ma'am. I just go in and and click on board docs and see the agenda on Friday evenings after it's published like everybody else. So I and I know there was at some point again, Michael, you and I used to do the agenda and there was a part in the agenda where only the president could go and look at the draft and it was you and I doing it forever. I know it's it's got to be a login and a and a password or something. So maybe if I could get reminded of that or or said that again on how to do that, I I do apologize, but because I want to make sure that's that's
161the the only way I go I go go into board docs is I use my use username and my path password yeah I yeah but like trusted the French and board president said yeah there's usually a login and you could access the the documents before yeah the drafts and I've done that in the past so yeah it's dope yeah just like staff just like staff who are working on it in a regular basis. So, so Dr. Walker's team will communicate to ensure the board all has access information. So, let me review one more time for the record. Okay. So, Tuesday is the board president and Dr. Walker reviewing the agenda. Then by Wednesday, it is made uh available to all members uh of the board of education. In other words, it is in its final
162yet draft form and that will be Wednesday morning by 900 a.m. By Thursday at 300 p.m. the board agrees to contact Dr. Walker via text, email, phone call and inform her of questions or concerns you have regarding that. And then Friday it will be published as has been the case which is what 5:00 4:30 I think it's 4:30 and the preferred communication text or call text or call because what happens is once again she is overseeing an entire district unless she walked around with her cell phone with her emails up there's chances are for all of us if you're going to email me something I'm not going to respond until I'm settled. So, it's easier for someone to call someone or send them a text. That is her preferred communication. She's not at her desk.
163And then one last thing, I know we said 3:00. Um, not getting the message right at 3:00. Hopefully, we have everything in that we've communicated way before 3:00. So, then that gives the team enough time to make all the adjustments. So, not necessarily waiting until 3 o'clock to get things to me or to talk to me about it, the items on the agenda, but prior to so that by three o'clock it's it's I have everything already shared with me. Okay. Trustee Webster, I I don't make sure I don't forget you there. Are you agreeing with the consensus here of all those dates and times I just shared? Yes, sir. Okay. Does anyone need a break? Okay. Because we've So, it's it's a little before 11. So, we're trying to do this an hour at a
164time, and we're making good time. We have uh uh I believe three more protocols left and then you Okay. So, how long a break? Yeah, like five, eight, eight max. And I'm gonna set a timer. [Music] All right. Now we're back. Okay. So, now we're going to move on to school site visitation protocol. So, so typically in my experience is again that's not a bylaw per se. Uh typically it's agreed upon uh that whether the board uh attends with the superintendent or member of the staff planning well in advance so that there's time for the superintendent to prepare uh or whether or not the board members could meet with schools on their own whatever it's going to be. So who would like to begin? Madam President go ahead. Thank you. I I believe our policy
165states that it's recommended that we advise our superintendent that we'll be visiting um one of the school sites. Um I do it's my best believe that it's not required. Um and so that's the only comment that I have. I think I'm I'm okay with the current language. It's something that is something that's been practiced. So I don't know if we need to change it or not. Well, I I I you know when when when I can vis visit a school I I always let doc Dr. walk walk or know so that you know that we we could go to together together cuz there there's times where I I want want to go go to to school but they're have having a this or they're have having a that or so there's not a chance to
166actually see the kids in the classroom so we piv pivot and go to another school French Generally, I like it the way it is. It doesn't um I just um have always sent out a text message saying, "Hey, I'm going on my lunch break. It's a free hour. It depends on where I'm located, you know, in the county. It works for me." I send a text messages and say, "Hey, I'm going to go to so and so." And I'm not disruptive, you know. I go, I want to play with the kids. I want to hang out on the playground. And I let the principal know that I'm there. You can take me. You don't have to. Um, but I try to be respectful to the principal's time because I think that when I show up,
167it could be the principal that feels like, "Oh my god, what's she doing here?" Right? I come through the door saying, "I'm just here to play." You know, I'm just here to play. I just want to see the wonderful things you're going. I'm on my lunch break. Other than that, right, I take my vacation days from work to go see schools. So, yes. Thank you, Madam President, members of the board and and Dr. Walker for the discussion on the school site visits. I think uh you know for some of us our work schedules vary uh they're not steady right so one day we might have time off but that we might not know that until the day before uh and the superintendent may be uh somewhere else or prior plans or things like that right
168and so I want to be cognizant of that but I don't want to waste that day either like for instance if I find out I have off on Monday on Sunday night but the superintendent's already made plans I still want the ability to potentially visit sites right um and not interrupt her schedule not have her drop everything she's doing um because that's the only day I may have off. For example, today is Saturday school and I don't know what time it goes to, but you know, at the end of the day, uh Saturdays, we don't get an opportunity necessarily to visit sites, but if there's Saturday school going on, we as board members could go visit sites, but she may have other, you know, plans right after this meeting, for example. One of the things
169I like to do every year is called the Caesar Chavez challenge where we try to hit up every school uh in one day, which is interesting, all 14 of them. um because you know that's usually a holiday uh in the year and it's an opportunity to go the Chavez challenge and I challenge all of our board of trustees if you're off on that day uh to try to visit all of our schools. I know when I was superintendent and and president Lo French was a board president, she would put on sneakers and we'd go as many places as we could go uh in one day and again being cognizant of the principles and the administrators because we didn't want to take up their time as we know our school sites are hopping all the time
170uh with various activities and so we just again want to be cognizant of that. I agree with my fellow trustees. I think as it stands now, uh it's it's working. But as a courtesy, as much time as we can give in advance to the superintendent to let her know, uh as a courtesy, hey, I have this off potentially. Uh I might be going to visit these sites and let her determine how she uh alerts the the staff because that's one thing that, you know, our as a board our only employee is the superintendent. So I don't feel it's appropriate for me to call the principles and say, "Hey, I'm coming to visit your site." I think that that's one thing that I would rely on the superintendent to do to give, you know, the principles,
171hey, a heads up that potentially whether I'm able to make it or not, but hey, potentially the trustee has notified me that they might be able to come out this afternoon. Just want to give you a heads up kind of thing, you know, as far as a courtesy is concerned. Trusty Web Webster, you know, I I agree with how it's written. It's recommended. It's not required. Um, there's plenty of times I'll get out of court early with enough time to hit a few school sites. And I think this is a conversation that's healthy so we we understand how and our boundaries with that. Um, I've always appreciated being able to just send a quick text. Hey, I'm going to swing by Mesa Linda or hey, I'm on this side of town. I want to go
172check out Atlanta Elementary School. Um, but I don't think it should be a requirement to have the superintendent or staff with us. As you know, we've heard numerous times trusty Love French say, like they're busy. They have meetings. They have things that they're pre um committed to. So, I'm in full support with keeping it the way it is. Okay. Uh, doc Dr. Walker. Yeah, I was just going to say Dr. Walker. Thank you, President Stewart, and all of the trustees for your input on school site visitations. I number one want to just say thank you for your attention to wanting to visit the school sites. Um, one of the things I like to do is have opportunities to go with you and to kind of really highlight some of the things that we as a
173district are doing when we're visiting classrooms. So, I know I've had an opportunity to do that with some of the trustees and that has been to me it has been very productive and enjoyable. So, you can kind of hear some of the uh clearly focused areas and to talk specifically about the things that you're seeing when you're going into the classrooms so you have a better understanding of what it should look like um and or is looking like. So, um I love to be able to continue doing that um as much as possible, but again, uh schedules are pretty full and things are going on, but I would just always love an opportunity if I am available or I can make myself available. I'd love to be able to join you in your site visits.
174Okay. Um then let's see if I get this one right. You ready? Okay. So, uh we have two categories. We have unplanned visits and when I say unplanned I mean not arranging well before uh the actual visit so that Dr. Walker could arrange uh to be with you on a planned visit. Maybe you're going to go see your trusty area schools for example or go see specific programs. Principal could plan ahead. So usually that might be about a week in advance. So we'll call those the plan visits so that Dr. Walker again could go with you and showcase the schools for unplanned visits which might be because you you have an extra hour here or something came up in your day you're freed up uh then you're going to visit uh in which case text
175or call Dr. Walker. So she is aware. She could then contact the principal to let the principal or whoever is the there that sometimes principal is not there, maybe the assistant principal or designate so they're aware. Uh I know for my board I like to make sure there's a parking place and especially if it's a school that uh is that has parking issues so that they have time to arrange cone off a spot so that you could come and go and still spend as much time as possible. But again, that's something you guys could discuss. But So, did I capture that one accurately? Yes. Okay. Okay. I'm one for two. All right. Now, we uh we have a couple left. Um it's 11:15, so we're doing well. Communication between board members and employees. Request for
176information. Who would like to begin this discussion? trustees. Madam President, um I think it's already been stated that the preferred communication is is text and call um for a superintendent to get, you know, um requests for information. Um and um yeah, I think that's I think preferred as as our doc Dr. Walker has stated that's her preferred method. And then uh when it comes to employees, I'm not sure what that refers to. Is that when you know communicate to employees about their department like certain questions you might have or like what is that referred to as I'm currently thinking that the only employee that we really should be communicating with is our superintendent. So I guess clarity on that right yeah my guess is that that's directly contacting someone on the team. Is that correct
177as opposed to Mike? So if an employee reaches out to you as the president, which sometimes they go directly to you without coming to me or any of my cabinet members that they're either redirected and or you share with them that you will share that information with the superintendent so that it can be addressed. I'll say that anytime that um I am approached by someone outside of uh Dr. Walker, right? Anytime I'm approached by a parent, an employee um that may have a concern. Even in my emails that I receive, I always say that um I hear your concern and I'm going to refer this to the superintendent and send a text message. So, I entertain no conversations. I'm on my own time. You know, when I'm in the grocery store, um when I was
178a parent and I would go to a school, that is not for me. The only person that I I want to make sure that the superintendent gets the information as fast as possible so they're able to address it. Trusty Krauss. Yes. Thank you. I I agree that uh we should refer uh employees to the superintendent. One of the things that I've heard just for Dr. Walker's uh edification is that we've already reached out to cabinet members, not necessarily you, but cabinet members and we haven't heard anything. And so I'm not trying to throw anybody under the bus. I'm just saying that that seems to be this year the theme that you know employees and again I I recommend have you talk to Dr. Walker like I refer them to you. I don't engage in the
179conversation, you know, about it at all. But just, you know, those are the main kind of things if I hear from employees, um, or their directs, like, have you talked to your school principal, you know, whoever their direct is, because I always encourage everybody to follow the chain of command, um, before they jump to the board of trustees because we we should be the last, if they even talk to us without going through you, Dr. Walker and then it should be up to you in my my opinion to inform the board about any concerns from employees or you know other things like that right at the end of the day because then that's how in my mind the process should work. You're our only employee. Uh you keep us informed, we keep you informed at
180the end of the day. It's like that two-way communication. Um I think that that will build that trust and respect amongst all of us. Trusty Web Webster I agree with that. Um I think we should consider um timely timely like responses when a board member requests information. What is the expectation of of um like getting that answer back and then secondly making sure that all trustees are provided with the same information. Okay. Thank thank you trusty. Sodto. Thank you, Madam President. I like the um 24 hours, maybe 24 72 hours. I don't know how reasonable that would be, but I like I like what's being shared and um um what I would what came to mind is that sometimes I'll have questions as a as a trustee from certain departments. Um, in in my mind,
181what seems appropriate, and I guess this is part of it, which is why I'm bringing this up, would be to email the superintendent and then also email the the department head figure that the question um I have for um to me that seems appropriate, but I'm just wondering um you know what what what kind of thoughts um circulate that simply because the again you we do want that clarity um or that the that answer but and it kind of cuts through the her having to then and if the department head is willing to respond to that email with that information I don't you know of course our intent isn't to like Um, our intent is to be informed, so I don't see any harm in doing so. It's just however food order. I'm sorry. Oh,
182food's here, I guess. Sorry. Yeah, everybody lunch is ready. Um, everybody's starting to get a little worried. So, I guess I'm just I want to make sure that that does is not, you know, overstepping because um the intent isn't to overstep, but the intent is to just kind of get an answer, get some clarity, and to um perhaps even help the superintendent in in that process. I'm wondering what others think. Uh Trusty Le French. Okay. I have a question. When we're talking about employees of the district, does that count for like the teachers union and things like that? I don't understand. Sometimes I hear this among ourselves even with former board members. Um I need to be transparent to this particular, you know, uh group of people. They come to me, they ask me questions,
183and I always wonder to myself, what qu what answers are you giving them that you're not saying that you need to go and speak to the superintendent and these are my constituents? What whatever people say, right? And I'm not understanding why are you communicating with people about things that have to do with the district and you haven't spoken to Dr. Walker first or do you feel like because you are a trustee that you should be speaking on things that have to do with either something that was on the agenda clarifications. Wouldn't that be something I'm always interested in? What are these backdoor conversations that are going on? Because I don't have no backdoor conversations with anybody. Nobody calls me and says, "Hey French, how did this go?" Or, "Hey, French, how did y'all put that
184on there?" Or, "Hey, French, um, what's happening with so and so?" or "What's happening at that school?" did you hear that this happened at that school? Because if I heard that it happened at the school, right? It could be a fight at the school. I'm going to still refer them to the superintendent. I'm not going to say, you know, I was on YouTube and I saw that fight, too. No, I wouldn't say that. I would say that I hear that you have a concern at Mesa Linda and your concern can be addressed by Dr. Walker. So, when we're sitting here saying that that, oh, yeah, I yeah, yeah, that's what we should do. Uh yeah, but that's not what we do, right? We talk to people which says, "I don't know something, but you know
185it." And then you talk to um the union and then come back and say, "Well, you didn't give me the Dr. Walker. You didn't give me the information. How was I going to answer the question?" It may not have been your question to answer. Just curious, how much should we be telling the public versus letting your superintendent address the concerns of the public? You know, of course, the general rule is that you have one employee that is Dr. Walker and of course, everyone else reports to Dr. Walker. But still, you run into people at supermarket, people contact you, people might not be satisfied with what they're being told. So, they're going to go above the super dentist head. So that's usually a conversation that boards also do in a workshop setting where they agree that
186when we are approached by either a member of public, which is our next item, or an employee that we listen, respectfully listen, and then refer them to the superintendent of schools, knowing that the superintendent of schools is going to follow up and get back to you so that you're aware of what was determined, but it it really depends on the relationship that people have with members of the community and and and employees. So, I've I've it's been all over the board in my career, no pun intended. Okay. Yes. Thank you for bringing that up, Trusty Leaf French. She just hit a really good point and uh you know find like learning to find the balance of being transparent to your your constituents and to your education partners at the same time being reserved about which
187information is being shared and then knowing when to redirect them to the superintendent. Um especially because I'm someone who is open to having conversations with anybody about any issue. Um I'm an open book and I have no reservations. However, and this is I guess going on to the next bullet point, um when it comes to concerns or issues that need to be redirected to our superintendent, then that is what's being done. That's what I do. So, um I just I'm very appreciative that that topic was brought up because that is a a pretty substantial um concern to have and issue to work through. I appreciate, madam president, my fellow trustees and Dr. Walker the conversation. Um there are instances um where we may have to for example contact an employee and here's why maybe Dr.
188Walker, we've contacted her first, but she may not be available, right? She could be indisposed in some other engagement and she can't get back to us. For example, we're at a conference and and we need our cow card, you know, something's wrong with it, right? And we can't check into the hotel. We ask her first. If she can't get back to us, we're there, we're sitting there at the hotel, right? For example, then who do we refer to, right? So, that that might be something we might want to just try to figure out for instances like that. For example, um who do we refer to? one of her cabinet members is that would be the next in line as far as the chain of command, right? Like for example, is that you know that's something
189for the board to consider in situations like that which I'm sure you may have encountered in your career as a superintendent as well where you know there's there's things that you try to you know get a hold of the superintendent but they're not available for example. So then who next is in line for us to contact and and so that's something just to consider uh in the future related to just you know various things or I'm driving by a school site on my way home today and uh you know there's something going on and do you know like there's kids vandalizing and I can't I text Dr. Walker. I try to call her, but you know, again, she might be in the comfort. She can't get those messages, right? Then who could I alert? I
190mean, besides the police, but I mean I know I I know, but I'm just I'm using as an example. I'm just, you know, do do you understand? I'm just using that I'm using as an example of maybe considerations as we, you know, address this topic. Trusty Webster. You know, since I've been on this board, we've at least in my opinion consistently done the chain of command thing. So, a lot of the times when I get concerns and stuff, I'll refer them chain of command. Have you talked to your side admin? And if they respond, yes, I have. And they're not doing anything. Okay. Well, have you talked to assistant soup of HR, assistant soup of academic services? You know, where are you at on your chain of command? And if you know, just redirect them
191to that because eventually they're going to find who they need to answer their question. But I'm not going to sit there and say that I won't listen to concerned employees or public members, parents, etc. That that's our job. We're elected by them to serve them. So listening to their concerns and complaints, in my opinion, is still essential. Yeah. And I think the whole board agreed. you definitely respectfully listen uh and then bring that concern to the superintendent of schools. Absolutely. So the question is uh in the case where the uh superintendent of schools maybe isn't maybe she's on vacation or or at a conference and and not here, who is the person? So this is the protocol. Who is the point of contact? Is it whoever you want to deputize that day depending upon who's
192there? So normally if I am in a position where I am not available on vacation or something there's always a designate that will be in play when I'm not here in relationship to just basic calls or text messages. Um there's no I would recommend you contact the board president. That would be the person I would say contact if you're not able to reach me and then we can move forward from there. But um in most cases you should be able to reach me unless I have a designate and then it would be that next person that is designated. Trusty Web Webster did did you have a question? Excuse me. Not really a question. Um unfortunately it is now 11:30 and it takes me about 20 minutes to get to my daughter's school. Um 11:55 is
193pickup. So I do have to sign off but I want to thank uh Mr. Mirino. Thank you so much for your time today and Dr. Walker, thank you for facilitating the board workshop. Um, and I hope to follow up on anything I missed. All right. Thank Thank you. Thank you. Thank you. Bye-bye. Byebye. Uh 11:30. Okay. So, uh, chain of command, the designate, we can't really choose a person because that person may not be there either. So, when So, so the communication, the protocol will be Dr. Walker will alert the board that she will be out of town or at a conference whatever and in the event that you can't reach me you will contact so and so today. Is that fair? So one of what I if I am taking vacation normally I'm communicating
194directly with the president and I could let the president know that who the design is at that time or would you prefer that I let the entire board know? I I think it would be if you let let the whole board know because then if they start to ask me, you know, I just it would be best if you say I'm I'm out and here's your design and then we all know. So, thank you. Okay. Okay. So just to recap uh on this last on on number five which was communication between board members and employees requests for information uh it will be a text or phone call. Um anytime uh a board member is having a conversation with an employee or member of the public or anything that is being brought to your attention relative
195to school business. you will call or text Dr. Walker and she will follow up and also inform the entire board so that the entire board has the same information. Dr. Walker. Um, I would like to also add that if it is something that's very lengthy and you want to send an email, um, please send the email, but just text me so that I can know to get to that is is important versus not. Because again, similar to what uh, Trustee Lech was saying, um, that's not my first line of checking. I usually check my text messages and calls first. So if you do email me sending me a quick text saying I emailed you about a concern from a parent or whomever. Yeah. Because she she sometimes I'll will will will be email mailed and
196then when we get get in contact I'll say I'll I'll ask her did you read the email? She's like which one? And then you see her scrolling like like the price is right like you know trying to find it because she gets so much. So, I think that's that's a good idea is to email E mail then text I sent you an email. Okay. Okay. So, uh the only thing we did not cover on that is the timely response. We I heard 48 hours 72 heard different times. Would you get some consensus on what you would expect? So, let's say that one of you texts Dr. Walker and says, "I just had this conversation. I just sent you an email. Check it out as soon as you can. It's not an emergency, but but to
197the person, of course, it's urgent." Uh, what's the reasonable expectation of when you would expect Dr. Walker to be able to respond? So tr trusty left French said for 48 hours is re reasonable. Madam President, yes. I'm I'm wondering um what would be reasonable for Dr. Walker? I'm kind of curious what your thoughts on how would be helpful. Thank you, Trusty Sto. So for me, number one, the moment that I get the text, I'm going to respond to you that I have received the text, but then I the me the email. Um, however, I would need a a good 48 hours because it's contacting the whoever that person is and then trying to resolve whatever the matter is. A good 48 hours is pretty sufficient for me to be able to address the matter and
198or get whatever is needed for that particular concern. But an immediate within 24 hours you should get a response from me saying I read your your email right so that you know that I read it. I think that's important that you know that I have received your email and I read it. Okay. Trust trusty Krauss. Yes. Thank you Madam President fellow board members. Dr. Walker as far as this is concerned. Um I think there's a two-parter to this. uh when we email the superintendent and she gets back to us. But sometimes it's a concern from an employee and then what is a reasonable time for Dr. Walker to get back to that employee because if they don't hear from her or whoever, guess what they're going to do? They're going to email and call us
199again. Well, I haven't heard anything from anybody. So, I don't know how we fit that into the equation, right? Like because that when we're talking about employee concerns and things like that, how does that fit into the whole timeline? not only just let us know, hey, I read your email, but hey, uh, I'm going to try to get back with that employee, whatever the, you know, whatever the time reasonable time is. I don't know exactly. I'm not a, you know, another 48 hours or so. Well, well, um, I'm sorry. Wouldn't Wouldn't that have to be part part of the response is that, okay, I I read read it and I'm going to Yes. Yeah. So part of my 48 hours is inclusive of communicating with that particular person. Oh, okay. Thank you for that clarification.
200So it's communicating to you. I've read it and letting you know that I am going to be following up with the employee or whoever the concern is from and then within 48 hours get back to you with a response as to what we did and that includes communicating with that particular employee as well. I appreciate that because a lot of times what we've experienced is that they'll come to the board meetings if they don't hear from anybody, right? And they'll come during our public comments that we've, you know, discussed earlier um and say that well nobody ever got back to me. So, I'm here before the board and you know, we want to try to alleviate that and I really appreciate your diligence in getting back to to uh people on that. Thank you. Yeah.
201And just to address one other matter, I think I I remember hearing um Trusty Krauss saying that the concerns that are coming in is that my cabinet is not necessarily getting back to them in timely fashion. Like that's information I would love to get sooner rather than later. Like I was not aware that that was a concern that was um out there that that my cabinet members are not getting back to to people and and I can clarify on that Dr. Walker. Uh the majority of what I've heard is email responses. Uh so if that helps you any maybe uh you know figure out what for for staff like what's an appropriate uh response time from cabinet to say principles or or vice principles and that's mainly you know administrators in general is where I'm
202hearing you know those concerns come from um and so again it's mainly with responses to emails and so rather than you know in person or text or calls or things like that it's just I send an email and I've not even got a you know response on anything again I refer them to do or to their fellow cabinet members because I think the board's aware uh and Dr. Walker, you probably have assigned your cabinet members overseeing certain schools, right? Is that kind of how it's still structured? That's correct. Okay. So, I encourage them again to talk to their evaluator, whatever they're called now, um in that regard. But again, well, I have, but I haven't received a response. And so, that's again where I say we'll talk to Dr. Walker. I encourage them completely to,
203you know, then go over you without jumping over their evaluators uh ahead at the end of the day. So, thank you. I do appreciate that. And again, if even when you get those kind of comments, that's helpful because I meet with my cabinet once a week and being able to share with them this is what we're hearing, right? It's important that I can communicate that to them so that they know that it is out there that you're not responding to even emails like we have to respond whatever form of communication that the employees are are are using. we have to follow up. And so I think that's important, too. Absolutely. And what I've heard, you know, again, is is that they they don't necessarily want an answer right away, but hey, I got your email.
204I'll get back to you as soon as I can. You know, something just just the acknowledgement that, hey, I got it. I appreciate it. Let me look into this and, you know, I'll get back to you in a reasonable amount of time, whatever that is. But I think just that acknowledgement would alleviate for you, you know, having to hear about these things. Um, if somebody would just get back to them and say, "Hey, I hear it. I appreciate it." and let me get back to you when I can kind of thing. So, thank you. Okay. So, just to ensure that I have this one right, uh the the um the whatever the meeting was that a trustee may have had and and the last item here is is handling concern. I'm going to put this
205kind of under the same umbrella because it's whether it's a member of the public or an employee, they really deserve the same dignified response. So, uh the board member will listen respectfully and let the person know that they will uh contact Dr. Walker. That that's our protocol. And Dr. Walker will get back to you and that person within 48 hours and the entire board at some point will also be notified that of that same information. So that's the last thing I just want to nail down here. Do would when doc let's say Dr. Walker is going to respond to that person via email, would there be any expectation that the board would be copied on that? Right. Okay. Good. Because just like if it was a phone call, there's no way you'd all have. So
206Dr. Walker then will prepare a summary to send to the entire board regarding the comment that was brought to my attention by so and so. Here's how we resolved it. And the entire board gets that information. Yes. Um I I don't think so. I mean, if he's being told something and then he con contacts her and she deals with it and goes, "Okay, this has been addressed." I really really don't have to know unless it's some something of a danger, you know, oppressing Mad Roger. I don't want to be in in in the weeds, I guess, to to say that's not my my job. I think if if the whole whole board needs to know something then she would contact us but like for for example I got an an email from a purse person
207asking why they weren't approved for the vol volunteer that they applied and this and that. So I contact contacted her. I I I forward for forwarded her the email. I told them I forward for forwarded your your concern to the soup superintendent attendant. She reached out contacted me saying, "Oh, this wasn't completed." And then I guess the school then contacted that that per person. That's some something the whole board does doesn't need need to know, right? Is that what we were on base for? Am I right? I don't want to know everything that she's being contact targeted for. Yeah, absolutely. Um I that makes Yeah. No, I mean if it's I think that if uh there's a concern brought and it should be the trustee or probably both superintendent to to use discretion to to
208to know whether we should all be informed of it or not. Yes. Thank you, Madam President, Trusty Soda for your comments. I think on on this one for me, um I don't need to know details, right? Uh for example, on the volunteer thing, that's something I I wouldn't want to know. But if it's in our individual trustee areas, like say we don't know about it, but someone else brought up a concern of one of our schools in our trusty areas. Um, I would just like to know, you know, as a trustee, hey, there was the concern about whatever it was, not not the details in the weeds, but if it generally related to students at the school or staff at the school, something happened, you know, um, just in general. I think with the summary
209that uh, uh, he mentioned a second ago where all the board got a an overview summary, you know, of something that happened. I think you've done a great job of sending out text messages to all the board related to, hey, this happened at this school site today kind of thing. Um but yeah, again for me as far as our district areas, um you know, just knowing in general, no, I don't need details. I don't need all I don't need all the like you said, I I don't need all the information like that on a regular basis, but anything and I don't know where that happy medium is where, hey, this is large enough to I'm going to let the trustee know that something happened at Columbia Middle School or something happened at Desert Trail. Desert
210Trails, sorry, sorry, no, wrong school. Donald F. Bradic, which is on the same street, Bellflower over there. But that I hope that makes sense where, you know, at the end of the day, if something happens in our in one of our schools, you don't have to maybe tell the whole board, but hey, Krauss, I want to give you a heads up that uh you know, this incident, I was made aware of this incident at Mesa or, you know, whatever our trusty area is. It's just just an a consideration or a thought. That French. Okay. So, I think that all the schools even though we are divided up into trustee areas, all the schools belong to us. And I do feel that we need to know what's going on um in every school, every complaint, every
211everything. So I do feel like we all should know because I because if Mesa Linda's not in my area, I need to know whether or not if Messa Linda had a lockdown. So and I Well, yeah, that right. The happy medium like where's that happy medium on things, right? Well, a couple things come to mind. um arguments start when um it's left up to the superintendent to determine if that's important or not. You may think it's important, you may not, you may not. So that's why in general we I always just let all the board know and they could decide for themselves. That's again that's just me. Um the the the second thing is uh unless we're talking about something happening like a lot like you have these you're bringing this stuff to Dr. Walker
212two, three, four times a day, it doesn't seem like a too big a burden. Um so again, but that is worthy of a discussion and and certainly Dr. Walker uh should kind of share what you're comfortable with or what you think is reasonable. So, what I've done in the past and um I haven't gotten any complaints about is communicating to all five if it's something that's relevant. The volunteer scenario not relevant. Um things that are happening at school sites relevant for everyone, right? Um, if it's not relevant, I don't send it to everyone. If it's come directly from one particular um, trustee and it's not relevant like what the volunteer one, I did not send something to everybody about that. And um and I believe I will continue doing it like that until I've been
213directed otherwise because most cases um the big things you are all going to know about if it's important like at that level all of you're going to know. I'm not going to just save it for one, right? Depending on the the severity of it, you all should know. But those minor things um um I try to just take care of it and then respond to you with it's been taken care of. Right. And if unless you would like me to do something different. Okay. Then the only amendment to that is that it will be at the discretion of of Dr. Walker as to whether or not the entire board needs to be notified of whatever the concern was that the board brought to our attention. Yes. Yes. Okay. Then that concludes the protocols. My next
214step will be to put this together um and present it back to Dr. Walker to then work with the board on determining how you want to codify it, whether it's going to be formal, informal, whether it's going to be part of a resolution, uh whether you want to just include it in the handbook, whatever next steps that the board would like to take and then uh Dr. Wal, let me know uh if you want to just continue the process and in which case uh determine where it will appear. Okay. Yes, sir. I did have a question, Madam President, members of the board, Dr. Walker. So, uh, have we looked at a next date potentially for our next workshop? And then with the governance handbook, uh, our bylaw state that we were we are to bring
215it after every reorg meeting in December, and I know it's already April getting into May. Has there been any discussion about when we will perhaps revisit that and and is that going to be at a workshop or how would that look in at a board meeting? You know, um I just wanted to throw those two items out there as far as the next date and then the governance handbook since you mentioned it, sir. Madam President, question. Yes. Uh I concur with Trusty Cross. Um I I there's some things that we still need to go over like for example the governance handbook. I think something that I went over my head on the board agenda's bullet point is how we add things on the agenda that needs to be in this another discussion. Um, so there's
216just some things that we we still need to continue like we've made a lot of progress and yes, we do need we need to schedule another one. And then I'm wondering if for the governance handbook, will we need a workshop a governance workshop or will it be uh a policy workshop? Like how does that look like perhaps? Um I just because I I that's important. We we should we need to continue this work. we're doing great uh some great progress and so that's just my thoughts. So um hopefully we can look at calendars and set the biggest challenge that we're having is everyone agreeing on dates. Um what we've tried to do is send out um a document that has a lot of dates on it and all you have to do is click all
217the dates and times that you're available and then we can schedule a variety of sessions for us to come together. The next item would be us coming together for a handbook and looking at that and making the necessary because I believe it's pretty um outdated. And so having an opportunity to do that in order for that to happen, we have to sol solidify dates and then we can backwards map what that's going to look like. So, not just dates for one session, but dates for multiple sessions so that we can agendaize or have an agenda of this is what we're working on over the next two sessions. Those kinds of things. But the biggest piece is um getting um solidifying the dates. So, if we're all in agreement, then there is a dock that we're
218going to send you that has a lot of dates on it, and all you have to do is say yes, no, yes, no, or only click the ones that you can do. And then that gives us a set number of dates, and then we can put something together that says these are over the next few meetings or workshops, these are the items that we're going to be covering. But the biggest challenge that we're having is solidifying everyone being available to meet. So if we could do that and again you're going to get it in an email. I will text you and say that you have received this email with these dates. We'll work with my executive assistant and um Mr. Leroino and then send you the dates so that you have them. And then all
219you got to do is really quick. Click yes, I'm available. Yes, that one. Yes, that one. If you're not available, then you don't click it. You only click it if you are available during those dates and times. So, you're going to get maybe like six to eight different dates and then make let us know. And the sooner you let us know, the sooner we can move forward. And then again, the next item would be tied to the handbook. And it is a workshop versus trying to do it at the board meeting. Yeah. So, the the handbook Um [Music] well you [Music] connecting. Okay, here we go. Okay, I'm I'm up. It takes a Here. Takes a while, but we'll share. Testing. I'm up. Is up. Testing. Testing. Testing. had something to do and then and
220then it just takes takes a while. Okay. My fine. Okay. So, we we've been told there's no no con control of the cameras. We got a a power egg. And look it. He just made me into a liar. All right. Okay. So, so let me address that quickly. So the the governance handbook and the other major component is the governance calendar. So we got that rolling because remember at the retreat the board identified items that they wanted to deal with at each specific type of meeting special uh study session or regular meeting of the board of education. So we would we would want to work on that. And then the handbook itself uh has everything we've done included in it. And then of course updating the bylaws because what you spoke of uh earlier or
221most recently was related to a specific bylaw. So we want to update those uh as well because that's included in the handbook. Madam President, one of the things that he just mentioned was the the governance calendar. I do notice for our board meetings, it ends June. Will we be having a a discussion about the board meetings after that in order to do the governance calendar? Um because our our board meeting schedule, I believe, don't don't quote me, it ends in June coming up, which is in like two months. So I didn't know how that would work related to the governance calendar if they'd bring back dates for the next fiscal year for our board meetings. Well, I'm I'm assume assuming that their work were we are working on the dates for the after June. Okay.
222for um the next set of board meetings. Great. Great. We should have something when we meet for um the next board meeting. Okay. Great. Thank you. And and that could potentially also be done at a retreat. The only thing about a retreat is this is a much longer day. The workshops you could do two hours at a time. It's a little easier to to digest it all. But but I'll continue to communicate with uh with Dr. Walker on on those dates. Okay. So, now the last part of our agenda today is the um superintendent's evaluation. Thank you. Can we get the We're about to close out in about Yeah, it won't even take that long. Do we need to extend? Let me get Do we have to extend? Uh do you have to go Dr.
223M Dr. Krauss? Mr. Krauss. Uh, no, Madam President. I I I did make arrangements, so I'm good. Okay. Okay. So, I need a motion to extend this for This is just part of the Yeah, but it's already 12. It's already 12. Oh, we put a hard I motion that we uh extend the meeting to 12:30. Okay. till till 12 12:30 I I need a second up to 12 3:30 not that we have to wait till I'll second trusty sodto's motion trusty grouse okay extend [Music] to second okay I'm going to take a vote trustee so sodto so do I trust Trusty Krauss. Krauss. I trusty love French. Love French. May trustee Stewart I. Sorry, honey. I need some team members on mic. Okay. All right. So, let's move move on. Let's stay concise so we
224can get out of here. Okay. Um yeah, this is a little small, but um wanted to just um after approving the work for Tom uh Armalino, um we put together a timeline uh process for the remainder of the school year. April 22nd, um the board meeting superintendent goals for remainder of the 2425 school year. Um the superintendent and and leadership and associates consultant Tom Marmolino will work with the board president to bring recommended superintendent goals to the board. Once these goals are agreed upon, a reflection of agreements will be me memorialized by the board president in a brief memo on behalf of the board. On May 20th, the superintendent's final evaluation process. Superintendent leadership associates consultant Tom Marmolino will work with the board president to share evidence and progress towards superintendent's goals and the discussion
225will be held with the board to provide for reflection, feedback, and final evaluation for the 2425 school year. Additionally, a conversation will take place for consideration of potential superintendent goals areas for consideration for 2526. The board will discuss and agree on any new compensations provided and an extension of the superintendent for your contract. A reflection of agreements towards the progress identified will be memorialized by the board president within 30 days in a brief memo on behalf of the board outlining the progress made and any new compensation provided and extensions of the contract and include all materials re relevant to the evaluation. Yes. September 9th. The next page board approved superintendent goals for 2526. um in alignment with um working with the board president in August of 2025 to bring to the board recommended superintendent goals
226for 2526. Once these goals are agreed upon, a reflection of agreements will be memorialized by the board president in a brief memo and on behalf of the board. January 20th, there will be a midyear check-in. Superintendent and um the consultant Tom Marmolino will work with the board president in January of 2026 to share mid-year progress towards superintendent's goals with the board for reflection, feedback, modification is necessary and agreement to ensure success towards endofear targets. A reflection of agreements toward progress identified as well as as modifications agreed upon will be memorialized by the board president on behalf of the board within 30 days. And then on May 19th, it will be the 2026 will be the superintendent final evaluation for that school year. The superintendent and U consultant will work with the board president to share
227evidence and progress towards superintendent goals to the board for reflection, feedback, and final evaluation for 2526. Additionally, a brief discussion will take place for potential goal areas for consideration for that should I say 20 6 27. The board will discuss and agree upon any new compensation or an extension of the superintendent's contract. Uh reflection of agreements towards the progress identified will be memorialized by the board president in a brief memo on behalf of the board within 30 days outlining the progress made and any new conversation or contract extensions including all materials relevant to um the evaluation. Those are the steps for closing out this year and then so that we are ahead of the game for next year and um it's at the forefront because it's some dates have been set for that to happen.
228Questions? I do. Um so the board uh miss Mr. Armalene Lino will meet will work here. It says a lot. Work with the board president. But where is the board? So including the board, it says work with the board president to share all of this with the board and then you will all have discussion that will take place while he's sharing. So on input too so they also can. So they're all everybody's giving input. Okay. I want to make sure the board. So initially it will be the conversation will be between you, me and him. And then we would bring all of that where you all have an opportunity to discuss to the board and then the board can make their end in. So yeah, so our initial meeting will be me sharing what the
229goals that I have drafted and sharing that with you and Mr. Armalino and then we will come to the board like during our um our regular scheduled meeting. those goals will be brought to you so that you have an idea of what it is that I'm I've drafted and then it will come to close session for the board to give their input. So, nothing's going to be finalized on April 22nd until after the close session where you get an opportunity for the board to give input. Okay. Board questions. Who wants to start? I just Oh, no. Please, by all means. I just wanted to piggyback on the board president's comment. Yeah, I I that's exactly what I was actually going to bring up. I noticed that this is the superintendent and the president. Um are
230we I just maybe think I'm just thinking uh it would probably just be easier if we were just all there at the seat of the table rather than having to do this board president first and then the board. But I understand it. I'm not opposed to that. Um I it's I just that that is something that I did notice um and something I did want to bring up. So thank you for bringing that up. Okay. Go ahead. Oh, thank you. Do you do do you want to respond to him? I was just going to reiterate what I just said like during our review of the agenda part of the agenda is to discuss. So it would just be part of our normal practice for me to bring it to you and having um Mr. Armolino
231present during that portion of our agenda review would be the only thing that it's not anything different than we would normally do which is review all close session items and then bring it to close session. So I'm not doing anything different other it's just my evaluation the goals but yeah nothing's changed in reference to the board still has all the same um input. It's just us reviewing the agenda and that's one of the agenda items. So that's why and maybe that made it confusing for you but it's just my normal agenda review that that's happening. Okay. Trusty cross. Yes. Thank you madam president. So so for my uh clarification this will start in close session the discussions right? Of course with Mr. Armalino Armalino. Armalino. Yes. Um, and are we able to dedicate a certain
232amount of time for that closed session? Otherwise, we could be in close session for, you know, I I'm not saying we would, but you know what I mean, Dr. Walker? like I don't know if that's some consideration for the board to consider how much time we want to dedicate to the superintendent's evaluation because if there's many other close session agenda items we could we could be in there a hefty minute you know and so just just something for the board to consider as we're talking about you know the superintendent's evaluation. Thank you. and the fact that you are going to have that um now earlier than you would normally have it. So, you actually have a little bit more time to just look at those goals and uh formulate your questions and our thoughts prior
233to even coming to close session. So, you'll have the same information that the president has that Wednesday, which will include the draft of the goals. Oh, okay. That that that works. That that'll help so we can formulate like you said, Dr. looking at it on this Tuesday night. Got it. You're absolutely because you're getting the agenda earlier, you'll also be getting the access to that particular I think that'll be very helpful uh to us. Thank you for that clarification. You're welcome. Trust trustee la French. N She's good. Okay. So we we we we agree on this time timeline and we'll work together together as as a board to may make sure that we are on track and so this way because of course my goal as a tr trustee is that s superintendent is successful
234with that success the the the district s succeeds and also madam president just uh Um, could could we make sure that our trustee that's not here gets this information that we've discussed as well? I don't know if it'll be you, Dr. Walker, or you, Madam President, on especially with the superintendent's evaluation as it's a very important cycle that we've discussed and in case they have any questions as well. I I know they had to leave early, but I just want to keep that in mind. Thank you. How about the president? Yes. And I definitely will be contacting her, so I will I will follow up as well. And you can as well, President Stewart, if you would like. Okay. All right. Is that it? We're good. Okay. So, let's go on to See, it wasn't
235even that bad. All right. Here we go. So, I need a mo motion to adjurnn. Trusty left French. I motion to adjurnn. And I need a sec. Second. Come on, guys. Somebody all second. Okay. Okay. I'm going to call for the vote. Uh trust trustee so sodto sodto I trusty Krauss Krauss I trusty Lef French Le French I and Trusty Stewart I motion passes 4 Z please enjoy your week weekend. Thank thank you ev everyone for come coming we we appreciate it and the time is um 12 11.