Regular Board Meeting

001it is yeah you're in the maybe well I mean's also speaking tonight I used to suggest maybe the Democratic party should should open up the mov studio and have candidates you know prospective candidate star in movie well he would run for something very yes it is Che bring my blanket a literally it does say at the top yeah that link in terms of did you get the amended um the one that emailed us the most recent what time is it this one right here I don't know does it say 202 at the bottom first page 2011 on the bottom that's not okay I don't think anybody else need the amended did you get the it should say 202 at the bottom you say 202 at the bottom yeah okay then it's the think she just

002put it I didn't get nothing sorry next time one of our studed in centr they just have his funeral yesterday and we can always just say it remind me at the end CL okay did you to email to everybody including well to you and did you do my personal one because I am not getting any watch one what time did you say it's 5:30 um we're going to do roll call Mighty be can you please take roll call please today is a regular board meeting of July 18th 2024 at 5:30 pm. members of the board and attendance president Linda Chavez present vice president Andres kto pres clerk MIM fam pres member cordin ala present member Andrea Flor Shelton here members of administration interim superintendent Dr Alon pres okay we're gonna stand up to do the

003Pledge of Allegiance please pledge aliance to the black of the United States of America and to the for which it stands one nation under God indivisible with liy and justice for all um moving on to 102 um discussion and or action of the modifications of the agenda the board may change the order of the business including but not limited to an announcement that an agenda item will be considered out of order the consideration of an item has been withdrawn postponed rescheduled or removed from the consent calendar for separate discussion and possible action um Mr tripley can you thank you Mr triple is going to do the welman explanation to the audience thank you and just a reminder that we have translation services in person for the public who wish to use our services in Spanish

004thank you and also we have Quorum today okay Point 102 um 103 correct 10 yes there's a request uh for 102 that I have 102 before we move on what is the request um you had requested that I pull some items which items are those uh items 6.05 6.06 6.07 and 6.08 um there's a request to for those items to be pulled in to be brought back to next um august8 meeting in August thank you what numbers again 605 606 607 and 608 they're all dealing with the csba thank you Dr alasan for presentent May oh also this meeting is being recorded bothe for it thank you item 103 for item 103 is in English thank you can you do it in English of course you did so well let me find it item 103

005welcome an explanation to audience any person may address the board on any item on the meeting agenda persons who wish to speak on an item on the agenda will have an opportunity to do so when the agenda item is introduced and presented during the meeting there is a limit of two minutes for each speaker the board has the right to limit total comment on any agenda item to to no more than 20 minutes persons who wish to speak to the board about any matter within the jurisdiction of the district but not on this agenda we'll have an opportunity to speak during item 2.01 on this agenda as stated below thank you madam president thank you um so moving on to 202 um' excuse me go ahead 2011 announcement and public comments regarding items to be

006discussed in close session government section 549 57.7 um also um on close session we we will be adjourned um and then the board will be going back into close session later um is there any public comment at this time for 2011 seeing that there's none we will resume to close session e e e yeah yeah yeah right okay what like uh we have Quorum um and we will uh re on 31 we will report of the action taken in close session um Mr roio we'll be back in two minutes in the meantime in the meantime um Madam president I would ask that we move item 6.09 you and the rest of colleagues are amendable to the item right after 3.01 uh what number was that six 6.09 okay you uh second um so I have

007a motion from uh BP kto and a second from binaa uh to move item 609 after 301 um actually um Miss Corina would you like to now say what you told me earlier on the uh family um I rather reclose it in his honor if that's okay okay that's fine that's fine okay um and so I'm going to for the sake of time uh just do 401 and then we go right back to um 301 uh go ahead since we need to wait for R anyways when you can do make the request now and then that way the actual sounds good I'll feel I'll definitely thank you highlight um I'd love to take some time to highlight uh the life of uh Nixon gones Guerero um he unfortunately passed a few weeks ago um he

008was a student at uh the first class I graduated from adante 2 um he was a first graduate part of the first graduating class last year um and in 2023 um and unfortunately we lost him um his Services were yesterday you know and I I can't imagine the pain of um both mother and father having to bury their son um I was able to be present and I know that our entire atanta 2 Community is mourning um you know our um I want to uh say thank you to the staff that were present the administration that was present there um and the community you know when we talk about Community it's in the good times and the not so good times and um you know it was beautiful to see the parents of the other

009students uh present um taking care of all the details that a funeral service you know unfortunately has where the parents just you know were not even able to stand up and so um you know our alamot community Mourns um the loss of Nixon um his friends and family MN him and um I wanted to take the time today to close in his honor um I know he loved soccer he was a part of Copita um and you know he was a very good friend uh to my daughter who started there there at atanta too um and so he was caring and loving and so I I I got to see that as well um and you know I know there's nothing that we can do to the parents to make it easier um but you

010know some sort of um in Spanish it's called alento you know um and our condolences on behalf of the Alamar Community to um his family and um yeah thank you board president for allowing to close in his honor today thank you seeing that um Mr roio is here Mr roio can you read out what happened in uh post session please close session item two Point uh 10 Public Employee appointment and employment on the board after motion by member f f second by vice president kto unanimously approv the appointment of Emanuel Manny Barbara as interim superintendent effective July 19th um and uh for a total of 32 uh Duty days um there are no further close session items to report thank you um and as I said before um we will be reconvening uh back into

011close session once we are done with the items and so moving on to um 401 409 excuse me oh yes sorry um we already have a motion in a second on 609 and so it is to approve the contract for interim superintendent Madam President we had a motion to a second to move to move the item to this after 3.01 it was to to move the item since we we didn't do it in in the previous opportunity oh so we still have to vote to move it yeah that's what you're saying because we have a motion in a second so um public comment anybody want to comment on that okay seeing that there's no public comment um do first we're going to um have a truste comment uh seeing no trusty comments uh we will

012be voting on 609 to to yes to after 3. to move the motion after 3.01 all in favor of moving the motion 609 um so it is a unanimous vote for marivel please uh to move the motion excuse me to move the item 609 after the 301 okay so uh BP uh kto okay we have a motion to move approval we have a second to um move to approve the contract for the interim superintendent uh do I have any public comment uh seeing no Mr Rend Rees board president um I just want to uh make it clear that there are copies of the contract available for the public outside that the contract is for interim superintendent on a limited time basis uh the equivalent of 32 work days which more or less would come out

013to about uh September 9th um and the contract includes the terms of compensation which is a daily rate of $1,500 uh Mr barara will not be receiving and has declined um all uh employee benefits Health and Welfare benefits and again a copy is available on set trusty Chavez who was a second of this of 609 the seconder was uh trusty fam and the motion was by uh VPO okay thank you uh yeah so I I this this one I'm going to call each member okay for the vote um trusty fam I trusty Sheldon yes trusty ginaa hi uh trusty kto excuse me bpto I and myself uh Chavez um I so it's a unanimous unanimous vote uh approved moving on to 401 the public members who wish to address the board on matters not on

014the agenda request to address the board provides members of the public an opportunity to speak about any matter under the jurisdiction of the district but not on this agenda if if the subject you wish to discuss is already on this agenda please provide your comment when that item is called during the meeting those who wish to speak on or within the jurisdiction of the the brown act prevents the board from discussing any item on this published agenda but the board May refer to staff for followup and formal written requests that are brought before the board at this time there is a limit of two minutes of each speaker the board has the right to limit total public comment on any agenda item to no more than 20 minutes written matters May be placed on a

015future meeting agenda uh so we're going to move on to 501 uh Teamsters do we have a representative from Teamsters here today uh seeing none we'll move on to 502 uh any representative from CA board president I have comments from Sharon Fontaine that she would like for me to read yes please okay thank you thank you Dr amasan sure um these are uh comments from Sharon fontine CA chapter president uh good evening inter room superintendent Dr Alazan board president Linda Chavez and members of the board I apologize for not being there tonight and fortunately life got in the way first I want to say congratulations and welcome to Mrs Sandra Garcia on her new position as assistant superintendent of instructional Services well deserved second I want to thank VP GTO for mentioning the impact the

016school consolidation and closure will have on the sea members and you are correct there is a timeline for issuing layoff notices with initial notices the deadline is March 15 2025 and final notices by May 15 2025 however we have enhanced language in our contract that states HR will notice Us by February 15 2025 of any anticipated layoffs as you know CSEA has a lengthy process regarding our layoff procedures we have many members that hold or have held various positions and we must look at all positions held when considering layoffs while we know the district absolutely must do the consolidations en closures there will be a definite impact on students parents community and employees we look forward to working with the district to lessen the impact as much as possible thank you Sharon Fontaine csca chapter

017president thank you Dr rasan uh moving on to 503 uh alen Rock Educators Association area I see her walking uh seeing that she's not here let's move on to uh 504 which is alrock administrators Association AA good evening Board of Trustees Dr Alazan arusd staff and the alrock community and my name is Alicia Meers Kelly and I am the principal of Sylvia Cassell elementary school and I'm also a member of ARA uh it's a privilege to be here tonight to represent the ARA Association site administrators we wanted to let you know are really busy grasping whatever nonwork days they have left um but they're also really excited because we'll all be back on campus next week when our admin assistants arrive we're finishing student schedules preparing our campuses and classrooms newsletters and welcome back activities

018um also our classified managers are preparing contracts purchase orders supporting facilities requests and doing all that extra work to support all the students and families and we wanted to also share that our district office is preparing a lot of PDs for our staff and our administrators as we come back for the end of July um we also wanted to share that on behalf of ARA um we recognize that we'll be working through some really challenging moments this year and we want you to know that we're in full support of the board and District officials and decisions that have to be made so we hope to be great Partners in the work thank you thank you um moving on to item 505 interim superintendent Dr amasan thank you President Chavez um I'd like to start off

019by um offering my condolences to the family of Nix and kones um I know this is a very difficult time also uh for our adante 2 um community and um we are here to support uh you all and our social and emotional learning department will be um will be offering their their support and services um to to our families and students who are needing that um during this difficult time so I definitely want to acknowledge acknowledge that um also Welcome to our new assistant superintendent of instruction uh SRA Garcia welcome was your first uh board meeting um really excited for you and and what will be coming uh from our academic uh services division this coming year a lot of exciting stuff I hear so um I also want to give a shout out to

020our Early Learning Center at Cesar Chavez happy first year anniversary um that is coming on July 21st so um really excited about that it's been a year how about that and um really excited and uh looking forward to that celebration I believe sometime in September sometime in September so more to come but happy uh first anniversary on July 21st um I also want to thank the uh state and federal department and our summer school site leads and teachers for another uh successful summer program I know it's still going but I know it's coming to a uh a conclusion I believe next week um is it next week and it's been very successful we've had a number of our um students attend so so thank you state and fedal um for for that and um I

021I I I have other I had other um thoughts uh to to share um but I really wanted to um just just wrap it up with with this message to the Board of Trustees um cabinet members district and site leaders uh bargaining unit leaders as well teacher staff and um all androck students families and Community Partners um as I prepare to close this brief chapter in my professional career as interim superintendent I find myself reflecting on the meaningful experiences um with you all and it has been an absolute privilege to serve this amazing community and I will continue to serve this amazing Community um with so much pride 25 years in counting of that Pride um and I'm filled with gratitude and hope looking ahead and um I want to extend my deep deepest thanks

022to each and every one of you um for your unwavering support dedication and commitment to our shared vision of providing the best education for all of our alumrock students and your passion for learning your resilience um in the face of difficulties and your boundless creativity inspire me every single day every day and I look forward to working with our new interim superintendent Manny Barbara um we're going to continue the great work that we've been doing under your leadership and I'm so excited to learn more from from from your background your expertise and that's what I'm really excited about as well and so please um to my alumrock colleagues and Community please join me in offering our next leader the same support and encouragement that you all have generously given to me for men um and

023as I return to my previous role um as director of student services I do so with a heart full of gratitude and optimism and thank you for allowing me to serve as your interim superintendent and for making my time in this role very rewarding and um very memorable I will never forget this and so um with my warmest regards and deepest appreciation I turn it back over to board president thank you Dr alasan um any trust uh truste uh comments is next uh 506 Board of Trustees um uh sure uh trustee Andreas laor Shelton and then uh Trustin mfam thank you uh board president um I have um I have two things I want to say and I'm going to start where we left off with Dr Amazon to say um your time as interim

024superintendent is exactly what I believed um we would um C Inu which was a calm um healing presence and one that kept the ores in the water and just moving forward um and so um your leadership your leadership with staff your leadership um on this governance team um was very was very um it was rewarding for me to to work with you during this short um but and tumultuous time right closing the budget um doing a lot of things in short order during um what I would say is always sort of the Pinnacle the end of the fiscal year the end of the school year and trying to prepare for the new school year so um much appreciated looking forward to your leadership your continued leadership in the district and um in the one wonderful

025place where you can make another big difference in the um student services um section so um thank you thank you so much and welcome um uh Mr Barbara um looking forward to heard amazing things about you kind of um heard about you from afar for the last 25 years um during my career and I'm just um very appreciative uh that you're stepping up and I'm going to fill in for the next other short period of time um and so the last thing I want to say is um I made the announcement publicly at the um but it was at the special study session two Saturdays ago so I just wanted to make it last last Saturday time is very strange these days um so I just wanted to make it very clear on the record

026at a regular board meeting that um while I was appointed in February of 2023 and I did intend and I made it known January of this last year that I intended to run um you know life happens and um I have a a day job um at the city of San Jose and I was notified at the end of June that I would be um promoted I saw a promotion um and so unfortunately I can't do both things um so I starting this Monday I will be the assistant director of the city of San Jose's Park Recreation and Neighborhood Services um I am allowed to fulfill my role through September 1st but on September 1st um there will be the official retirement of the existing assistant director and I will take full responsibility and that

027creates um conflicts of interest that um I I will have full Authority as um like the director um and signature power things that this board has talked about with the city of San Jose whether parks and recck whether it's the shepher and noala uh Sports field um whether it's the potential trail behind the new Workforce housing at Matson um there are several things I could kind of go on where during my previous job there could be a firewall and now there can no longer be a firewall and I will have authority over those things so I just wanted folks to know the why um and um and really so I will be officially off the board starting September 1st um I hope that in my 18 months here that I've made a difference that's my

028commitment as a community um as a community activist as a community member and I hope to continue to make a difference in this community in my um day job and in my um role as I will continue to be a resident um activist um and continue to care for the children of alumrock um our neighborhoods and um I just want to thank um The District staff who have been since I met you all 10 12 years ago and have worked with you the professionalism the expertise the um absolute passion that you all bring um I like to call it you have the smarts and the Heart right you just bring it all and um whether it's my limited ability to visit schools and I loved our tours of Summer Schools and um I've I've just

029um I I do wish people understood how absolutely um fantastic this school district is whether the being blown away at the Russo mcy you know Earth Day uh Earth night event you know there's just all sorts of things going on that are phenomenal and um I will continue to be a big Champion for this District um uh as as I move forward and I hope to continue to partner with you all um whether it's Youth Intervention and the Youth Empowerment Alliance or the Children and Youth master plan again it kind of goes on and on in the ways that I hope to stay connected um with you all um and I just do want to say to the community that I you may see me sitting over on on that side of um the house

030but I will remain engaged I will remain um a a watchdog I will remain um very interested in how um this board moves forward um in the coming year and and years to come change is inevitable and boy we're just feeling a lot of it right now so I know that's a little bit hard um to kind of take in but I I am excited and I hope that um the timing works for the election and that there's a very robust group of folks that can fill this seat and that the community um has their choice um to fill this seat so I do want to thank this board for um these 18 months of allowing me to be a part of um this District's um decisions um while it hasn't been easy I hope

031we've um created a space that um we say our truths and um there's dignity and respect in how uh we work we work through them um and continue to put um the the solvency of this district and the needs of our um students and the long-term health of this District at the Forefront so I I wish you all the best and you're stuck with me for another six weeks or so but um I hope that again I can continue to be a partner with you all and I wish you the best as a governance team thank you thank you trusty fam I well first of all I want to offer my condolences to Mi and konis uh what is it he just graduated last year so you know it's kind of scare scary in a

032way that you know uh his that my you know I was bored president last year my signature was on his uh middle school diploma and it's kind of scary how you know uh life is fleeting and I want to express my my condolences to uh the family of Nixon on his uh unfor you know deeply sad passing uh to Dr alazon I want to thank you for your service as interim superintendent I you know this is a it's a very tough job in in a very tough district and uh years ago uh you know what is it I I was told that uh was it I I had thought that the superintendency of the E side Union High School District was the toughest job in E side s public education I was corrected very quickly

033by a man uh Ramon Dr Ramon Martinez who uh was a longtime director of grants for the East sign me corrected me very quickly that no it's the Alam Rock superintendency that's the toughest job in Eastside San Jose public education so uh you know I I thank you for your uh contributions to the role of interim superintendent and you know to help us close out the Academic Year and you know we wish you all the best as you uh you know transition back to student services I you know we you know that you you you know you've always been a solid in the area counseling and uh we you know we will you know uh look forward to many more contributions from you uh Dr alazon and a warm welcome to Mr Manny Barbara who

034uh I just said thank you so much for taking on the most challenging position in east side San Jose public education and uh I look forward to working with you uh as we get through perhaps uh I think you know the the most CH you know one of the most challenging periods uh of this district and you know certainly we'll be uh looking forward to hear you know uh hear from your expertise and your experience about how we how we cross uh how we Rod the boat in choppy Waters uh you know and I you know I want to also congratulate uh uh the caar Chavez Early Learning Center on its first anniversary uh you know uh you know I can't believe it's been a year yet and I look forward to seeing it you

035know seeing it continue to serve you know our zero to5 population uh and I almost want to forget welcome to Sandra Garcia this is your first first formal board meeting as assistant superintendent so welcome into the a warm welcome into the role of assistant superintendent of instructional services and uh you know I uh you know thank you for your long service and your continuing long service to Alum Rock we're going to me you know we certainly will be meing that uh just a quick thing quick note uh working with Eide trusty vonle we uh about uh uh you know the collaboration between the p enter our painter Vietnamese dual language immersion program and Franklin McKinley's windmill Springs Vietnamese dual language immersion program for our for uh the joint joint program at this year's upcoming Moon

036Festival on September the 14 um you know and other than that I just wanted to make a few uh observations uh you know uh I want to you know uh as a board member I want to acknowledge that yes there's I know that there's a lot of frustration in this community I feel that you know as Bill Clinton would say I feel the pain I feel your frustrations I want to reiterate to the community that you know uh I'm committed to meeting our parents where they are as we move through choppy Waters and I also want to you know emphasize the fact that you know I think that there is room for uh you know even though we are facing challenges to move in a positive direction and I wanted to reiterate that you know

037I've offered you know a plan for a a smarter smaller and ultimately more Humane uh consolidation plan you know I wanted to note that uh our enrollment has not changed from this month from the last month you know uh at the last at the June 27th board meeting our enrollment is 7582 and in this month's board book that en ran is still 7582 so I'm hopeful that you know with a you know with uh even though we are in enrollment decline we it looks like there's a slow you know there's a there's a plateau I there maybe I think that I'm hopeful that there's room you know uh it Narrows the deficit uh you know we you know that that allows us to hopefully save a few more schools but also uh you know to

038to get a clear timeline to work on you know eventually the leasing of of Consolidated School sit so that we have a a long-term long-term Revenue growth program so that we don't go back in two years uh with more Cuts so uh I'm committed as a board member to you know to that plan to our community for you know to ultimately save save schools save equ equipment that our district is not in a position to replace and hopefully keep it keep it in the community so that it continues to serve the needs of this community so uh thank you very much mam president um any other trustee uh truste corera thank you board president um and I wasn't prepared you know but I did my best earlier I finally got um the IG uh obituary

039from the family from the so I'm going to read that now um for Nixon gones Guero um so Nixon was always smiling despite anything which made those around him always cheer up he wanted to help others especially with mental health he had a kind heart made everyone laughed with his silly faces and poses that boy loved to eat his favorites were pizza and mo stop he loved playing soccer and hanging out with friends he took care of his sister and looked out for her in his promotion speech he said people said I couldn't and I did he wanted to be someone in wife and he did just that he was an important person in all of our lives and he was a hero I also want to highlight um s said meno who was interviewed

040um by Fox News and uh you know who was a close to Nixon um and there was a lot of nice things he said but I wanted to highlight um the fact that he States Cesar Cesar says Nixon was very mature for his age his dream was to create his own business as soon as possible to help his family quote we both came from a poor family so we wanted to be the people that get us out of here and just be the success of our family that's all we would talk about said Mano said Cesar says Nixon saw problems that he couldn't ignore he wanted to help others with like substance abuse with substance abuse or mental health especially mental health he was always worried about others so I just want to remind us

041you know about the words of a 15-year-old um that unfortunately our Alma Community lost um and how can we take you know mixon's memories and all that we do um I want to again send um my condolences um to the family uh thank you board president for allowing us to close today in his memory um and uh hopefully our our our Administration can uh create a letter and and send it to him um thank you for that and I also want to um I mean this is such a mix of emotions right my heart's like uh so uh there's happiness as well um know just like life you know there's that cycle right so um with everything that you know turns um there's good and the bad um and we do our best as Leaders

042here so I want to congratulate and welcome SRA in her role um your first time here with us on the dice I'm excited um at a regular school board meeting and I look forward to the many more years we'll continue to work together um you know I started as a parent you know here in this community and you're my principal and now you know we're here I look forward to all the other things that will continue to work uh together on behalf of elen so welcome to this role um and for our community just want to remind you all we are still in the middle of our superintendent search um you know uh make sure to get the Highlights and we haven't had a chance to let us know as a board who and how

043you know you want our next uh superintendant to um you know what what is important to you make sure you get that get that to us um so as we continue our search we're able to take uh your feedback in consideration if anybody's interested I think July 3rd is the last day to submit your application um also we're also very actively and uh working hard in um this consolidation so we have a lot of um dates coming up to also uh for our community to let us know your feedback um you know we want to hear from you so um make to let us know in one of our meetings um we'll have several opportunities um coming up for that as well um trusty Flor Shelton I'm already missing you you're still here for six

044weeks but I'm like my heart's missing you but I'm so excited for you in your next um Journey part of your journey um here in our community so I know you're not going anywhere you won't be too far you'll be here but you won't be on the DI here so congratulations and I look forward to what the future holds also with you there in our community um I also want to thank all the staff students um you know all those in summer school activities some summer school/ activities some are having fun and Mariachi and arts and all kinds of um you know amazing things that were happening at our school uh during the summer so thank you to everyone you know from the staff that were in charge of opening the doors to make sure

045our children had a place to you know come and um you know learn and and do uh amazing things um you know I know um I think it was the we wanted to make sure that they captured our Mariachi program and that people know the amazing things that are happening in our alar community so I want to thank all of our partners as well um and last but not least uh Dr Al son who would have thought you know when I was board president at the time and um had the conversation with you you accepted and um you know where we're at now I I I mean it seems like yesterday but yeah it seems like so much more long ago there was a lot a lot that you did um and you know it

046it was like it was a short time frame but everybody you know everything was crunched in so it's almost like you know it's been years I feel like um so thank you for your um dedication un waving you know um passion for our entire School District uh from you know the staff to our students um and you know anybody and everybody that just walks through our doors so uh yes congratulations on you know doing an amazing job um and I look forward to contining to work together you know I know you'll continue to do an amazing job and uh I also know that for you it doesn't matter what role you're in you'll continue to do that you know um uh type of of work and level of work so thank you and uh welcome

047Mr Barbara I look forward to working with you also heard many amazing things about you um and I now get to work alongside um to continue to push our district you know forward um and continue to highlight the amazing work that we're doing here so welcome thank you um Mr um VP president um I'd like to start off by extending my condolences to the Kona family on the loss of their son um as a parent of a middle schooler it's um you know one of the greatest fears that one must have one has that um you might U that child goes before before you and I I don't even want to try to understand what they're going through right now or pretend to understand so all I can say is my condolences to you um

048in these very very difficult times um dran thank you for your service uh to Alan Rock School District during these times so want to uh uh uh congratulate uh assistant superintendent uh for academic Services uh sand Garcia thank you for your service and for coming on board and so looking forward to working with you uh in the future um and um interim superintendent uh Barbara uh thank you for your willingness to come on on board uh I got I had the privilege to get to meet you when I worked for uh then council member uh council member Williams and um you're his jurisdiction overlap with o Grove got to see some of that great stuff that he did over there and so looking forward to uh seeing you support us during this transition period so

049thank you very much for that um with regard to the difficult situation we're going to to the public I appreciate uh and I it might sound dishonest because you you have a very active public that comes out and obviously he's very frustrated but the reality is that what would very difficult would be to have nobody here during those difficult times it would mean that nobody really cares and uh the unfortunate reality is that we are perceived to be that out here in is husin so to see people come out and express their concerns I think it's a a sign of a healthy democracy of individuals coming and engaging providing their inputs David Easton provides this this inputs and outputs model for for policy and out of that input comes out uh the outputs that is

050form of policies and so I I would encourage folks to come out to uh Express their perspective their ideas their thoughts so that the uh board can be informed and can uh uh take that into consideration when making decision on behalf of all the people alrock the assets of alam Rock are everyone's and so therefore we have to take uh and ensure that we're we're doing what's best for everyone in this district and so thank you to those who take time out of your out of your busy schedule to come out to engage I look forward to seeing more folks coming out and engaging and providing their perspectives so that the decisions that are ultimately made uh are done in an informed fashion with everybody's input um and so I I genuinely thank you for

051engaging in Civic life um the realities that we don't have enough of that in the United States it just seems to be kind of like out of fashion or people are too busy watching reality TV or other stuff and um we should have more people engaging here city council Board of Supervisors other other meetings and so um thank you all for engaging and um I completely understand it's a very difficult process I'm a as a parent in the district myself you know it impacts me as well the decisions we make and so it's not being done in a vacuum we understand the the pain and the frustrations out there and so just encouraging everyone to continue to stay engaged to participate and to make your voice heard thank you um my condolences to the family

052of Nixon Kon Guerero it seems as though you raised an amazing healthy wonderful good and faithful son I'm sorry for your loss and um I would like to thank uh the C Chavez Community for the time from our 05 and I'm sure you guys are having so much fun with those little babies and happy anniversary and um I wanted to thank Dr almasan and um I don't want to get all sappy because I already told you yesterday but thank you for stepping up and when it was needed we appreciate you and like I said um nobody really fully understands everything that you've done and sacrificed for this District but 25 years is a lot and I want to thank and welcome Sandra Garcia who was also put in so many years in here and um

05330 years is also uh you've done wonderful work and um I welcome you to the new role of the academic student services and I know you're going to do really great job there thank you and um Mr Manny Barbara you come so highly recommended and I've never seen such an impressive resume but um I look forward to working with you thank you for step Up For alumrock Students thank you and um moving on to 601 uh this item uh is approved deferral of The Proposal deadline of the old Maxa Youth Center uh do I uh have any first I'm G to take public comment um is there any public comment for item seeing none uh I'm going to ask for the trustees comment but first I will ask for a motion uh does anybody want

054to give me a motion can I just speak to the item for I'll make a motion yeah we I'll make a motion you get a motion can I get a second oh second okay uh the motion was from uh uh trustee um Andrea and the uh second was from VP uh Kino and the um you now have the floor thank you thank you president um I um thank you for the second vice president kto um uh I'm not on the uh Workforce housing committee or what do we call it the housing committee now um and so haven't been privy to the the full conversations around the old moxa Youth Center um but I have had um my own discussions um just sort of with the community and trying to understand where we're at um in

055terms of um the propos proposal deadline which we stated I don't know when we stated it but it would it was um slated for August 8th um our regular board meeting I believe in August um and given information in terms of um meeting some more time um I brought this forward to um and as you see it says to a date to be determined um because I wanted to just have a discussion here on whether the administration um should bring back a timeline for a process with the recommended new final date so that it's clear to everybody um or to you know ask Administration or the the committee members um here as to when they think a new um date would be proper and then I also just wanted to make sure folks know that

056you know this isn't in perpetuity or anything we want to set a new date um and also wanted to make sure that it doesn't conflict with um the housing projects as they stand so again just wanted to bring back for discussion push the date out and then open to um the um board's input on whether a new date should be set or if the administration should come back thank you uh um vice president GTO so uh thank you for the item I was initially hesitant about us moving forward and adjusting the date without having um any sort of interest from the public because I didn't want to seem like or project that Alan rocks out there just kind of changing dates however after conversations with some of the uh um folks who've been engaging uh

057and have um been been to site visits um and did mention hey if there's interest um then folks need to reach out and express that because I don't I I said as one individual I don't believe that alrock needs to go out there and we've done our part now we need to hear from folks if there's real interest then you need to ask for an extension and so we did receive a uh a request for a six-month extension from one of the key leaders that's been uh mobilizing and bringing people together so I think that an individual has credibility uh and so it's for that reason I'll be supportive of of actually right here if you'd be willing to to Grant the six-month extension y as opposed to sending it off to staff since we've

058asked we've received a request I think it just makes sense to honor since they're out there hustling and looking for absolutely so I'd amend my emot um motion to uh defer the deadline for proposals until February January month help me oh we're in July sorry December so January January would be January 2025 at the first uh meeting okay okay and then I would just like to um also hear administration's input just to to clarify that it also doesn't impact um the housing project at some point Y wait wait so so you before you give the answer um usually what we do is we meet in the 3 of January because a lot of people go on vacation so I'm actually going to put a stop date of January 16 2025 and so if you'd like

059to address that Mr CA thank you uh Madam b um this is to address trusty FL Shelton's question in terms of the impact the workforce housing yes the answer is no it shouldn't thank you okay and now okay I and I think my questions answered in order to support this yeah okay so um to make it easier for the executive secretary to uh because she's not in the room and so I'm going to start asking everybody uh by name to V on it okay so we already have a first and second there was no public comment we already did the trustees comment so we were we'll now be voting on 601 uh trusty fam how I okay trusty um Sheldon yes uh trusty Cora hi uh vice president kto Hi and uh Chavez I it's

060unanimous 5 Z and so let's move on to 602 approve resolution president I I'd like to make the motion okay motion to approve item 6.02 uh approve resolution number 4-42 improving board community relations uh you know and uh you know uh I wait for a second I need a second anybody want a second second by um vice president uh Gino um do do we have any public comment on item 602 uh seeing none do we have any further truste comments you know so I didn't see whose hand went up first who who hand uh okay um trusty minf fam can you please go first okay yes explain uh you know uh now I bring this item to the board uh you know in response to you know some very valid uh concerns from parents from

061Saturday that you know uh you know uh trustees don't all you know trustees should be more engaged with the community right and I want to you know I try to do my part and you know I understand that as a part-time body uh we all you know we have day jobs and sometimes that limits uh you know that limits our capacity and also it also means that in order to you know to do job to get out there to the public uh you know it it's you know it would help that the board get members of the board have uh access to the district you know have uh you know received the uh District calendar and also reive earlier notice for uh District sponsored um public events and School site sponsored uh public event so

062it's in that spirit that I um bring this item for the board's consideration to direct you know the administration just you know very simple items uh provide provide the bo members of the board with the district calendar and also to uh you know with guidelines to uh provide board members three months notice for district sponsored uh public events and two months notice for School site sponsored public events so that uh you know members of the board have an opportunity to promote the district and to meet our constituents where they are thank you uh trusty uh Flor Shel thank you um first I just want to thank Dr almazon for most it felt like one of your very first actions was to Institute um a document that we received every Friday that populated the events as

063known to the district office um to keep us as um up to as possible so I really appreciate that because I think it made a a big difference when school um you know in those April May June months when there's just a lot going on and a lot to keep track of so I appreciated that um I'd like to ask the maker and second or if um because I believe the three month and TW month time frames um I understand I totally understand why you're putting um that out there I'm I'm just wondering um if something along the lines of provide as soon as possible or as soon as um you know within a week of of the district being noticed because I'm not sure if if you know if School sites are planning that

064far ahead or you know I just not sure if the Cadence um is possible right so get the intent I'm just wondering if the specificity could be um broader so that it it's makes it for the administration to implement in a realistic way so again just asking for something a little broader given the fact that some of some of these events you know it was kind of like I think probably two month two weeks um you know oh a council memb coming to read a book to a classroom or something in you know and those are the type of things that um you know we're not notified of right away I get what you're saying about district and School site so maybe thinking more broadly but again I'm just looking for maybe a little less

065specificity to help the administration just to clarify you know Madam president you know when I met for example uh the district stowing be for example that's sort of like a statutory District event and you know earlier in February uh I mean I we you know I I I remember getting less than a week's notice about uh The District spelling be so when it when it means Public District sponsored public events I was thinking s you know the spelling be right or the uh parent University graduation you know the eighth grade graduations back to District night right now you know if it were a appearance by a council member you know reading to children at a school you know I guess you know that's not so much a district sponsored public event right so I was

066thinking in the frame of okay the district's playing this big event we're going to invite members of the public to come to this big celebration that was sort of what I was meaning with public events it wasn't sort of that the impromptu to uh you know say the two weeks notice from the council member's office right but I'd be happy to uh you know uh amend amend you know uh you know I'd be amable to an amendment to say uh and as soon you know for appearances by public officials as soon as possible type of deal right okay so uh so will the seconder of that motion agree to uh amending it to end as soon as possible yeah for for appearances by public officials for appearances by public officials did you get all that

067um uh marel yes thank you anything else anything else I I see trusty yes that's why I'm asking you no okay now trusty ER oh and then uh Dr alasan thank you um and trusty FL florel you brought up exactly what I was thinking because I took myself back to being a PTA parent and sometimes we would organize events for the week after or you know within the month and so um I did see you know that time frame and then I saw the two months notice public events hosted by the individual School sites so um I was going to also request and I think we were almost there but we kind of with this kind of public official line um I was like a darn it I I was going to be good and

068like not say anything I was like they got it but for me would I mean you know like maybe whenever possible um or something like that just in general um because there might be some times where they're not able to not us three months or two months ahead um so I mean I you know I think we get the the um purpose of this you know we we want to know as soon as possible but I would hate for somebody and not necessarily us but in the future to say it says two months here you know why didn't you um so I think that like whenever possible just in general would help okay so I'm actually going to make a comment before Dr Alan and then Dr alasan and then vice president kto um I'm

069going to ask you to amend the motion again uh one of the reasons why is because in August um there's a night out at Linda Vista and so um I just found out about it a week ago because my husband went to one of the churches over there they had a dump site thing and so they were handing these out so this is going to take place on at the Linda Vista school and it's at the alen Rock one of the sites of alen rock so I would also like it to include as well as like the baseball uh for the alen rock Little League we've we've never been uh given notice when it starts when it ends so any and to include any event happening on an alen Mo School site um and I'm

070willing to amend my motion okay well the seconder are you willing to amend that motion as well okay so the uh uh thank you uh so now Dr alasan yeah thank you uh Trustees for um your comments on this particular uh resolution and um you know being being in my past life as a site administrator there's a lot of um events that happen that are the traditional events the customary events like you know back to school night right and um and and you know I think about m in their gingerbread you know uh bread night in uh making night uh in in December which are all customary and those are the things that we can plan for but I would like to just have just a little bit of latitude and flexibility for our school

071sites because there are events that it is Major to to the school site but it may come as you know as as short as two weeks three weeks because it might come from an idea from a PTA uh member for example or a student that may see some value in you know bringing you know uh Community together like our ASB you know that that have these great ideas so um so not only just public officials but also just you know the creativity and you know the the the things that make that culture and climate at these unique sites that we have you know um celebrate celebrate um certain things that are important to them so it may not fall into that two-month notice public event so I'm just also um asking for a little bit

072of flexibility and latitude for for stuff like that okay um vice president G I'd like to thank my colleague for bringing forward the resolution um we've had it in the past over the time that I've been on the board practices of getting a calendar and then somehow they just kind of stopped happening because something happened and so I I think it's important to have some sort of a master calendar that um we're able to put in the regular stuff that everybody knows is going to happen on a certain date and then start plugging in those other things I I would not expect uh anybody to go out there hold somebody say well you didn't put it on there but it didn't even happen you know or nobody was notified until a week prior that's a

073case or if it was kind of a a thing that just popped up then it's expected that we wouldn't get until it it happened I guess until it was planned so um I I'm supportive I think that folks um if there's the possibility of clarifying but just uh at least in my my thought is that it's a master calendar that things are being plugged in as it's going along as as it's it's being built out and that um the board would have access to it to be able to see and plan out what it is that we can go to and what um what you know just in case we have opportunity or we have conflicts so that those are my thoughts on the on the policy I'm assuming that those were your those were

074my colleagues thoughts when you were developing this that um it was going to be used as a punitive uh type of a thing but rather this thing that allows us all to plan out our schedules and be more present in um the various activities that are taking place throughout the district okay thank you for everybody's comment so uh everybody had a chance to speak and so now we're going to vote um trusty fam how do you vote wait a minute I did see Andre were you gonna speak you had your hand up I I appreciate that thank you um I I am realizing the mindfulness of the budget that we just approved and thinking about just wanting to State on the record how lean this Administration and how lean our school sites are in terms

075of being able to communicate we've had difficult conversations about being unable to fill um Communications roles or or refill them after we had them and um just trying to understand sort of behind the scenes like organizing this and coordinating this and communicating all this that that's a job right that's a job and I'm not sure if we have um what we've done in terms of trying not to affect you know the school sites what do you do you we cut budgetarily the Strategic support right the infrastructure and the ability for fiscal and admin and all these folks to do um all the things we want right we want all the things and so I just want us to be mindful and that's why I think broadly again I I appreciate the spirit and the intent

076and it's also just a matter of what's reasonable for a district this lean to hit these types of marks so again I think at the end of the day I will support it but I think this Administration and each School site should be granted Grace um and I think everyone you know will understand that hopefully thank you for saying that truste Sheldon um you're right what's reasonable and and nobody's going to be a stick I I trust that we're not going to be you know micromanaging the calendar any of us so within reason uh it would be great if it could be done thank you um go ahead um let my expectation is that somebody has to have a calendar to look out the and what's taking place throughout the district to and if if

077if that calendar can be shared with the board um that way we all know what's going on and we can attend demands and things of that sort not asking for anybody at least in my I was not expecting that this resolution is gonna lead to having to hire an entire position to just fill this this this this thing I was assuming that we can take we can use somebody's calendar who's already getting a broad view of what's going on in the district and then we can use that to to uh the benefit of the so the board can be more present um at various public events that are accessible to everyone that was that was uh thank you for adding that as well uh so we're gonna vote now trusty fam how do you vote

078I uh trusty Sheldon yes uh trusty Corina I uh vice president quto Hi and I vote I so um it is approved unanimously 0 is the vote uh moving on to 603 direct step have to provide a cost for the preparation of the resolution number 7023 24 and may uh you speak on that uh minan because you were the one who brought it to us so uh you know Madam president I'll just say uh you know as someone who served on the bond committee right and I you know I want to make clear that this is you know uh the resolution number 70- 2324 k sort of as a surp you know I I you know uh usually in my experience having served on the bond committee uh uh such measures usually you know come

079with uh you know at least two three months discussion given that uh you know B Bond resolutions have a higher passage threshold and does require going to an election and so uh uh you know uh in in this time of uh what is it leaner budgets uh you know uh I you know I you know I I ask that the board you know uh my colleagues consider you know uh directing staff to provide to the board of cost for the pre preparation of the resolution because uh you know some you know I believe that some you know uh we need to be transparent about the the cost of preparing something that you know uh that I that I I I see in my experience uh in bond oversight is uh you know relatively rushed and

080uh you know and so uh uh a resolution that had uh small chance of Passage and in uh you know and place fairly quickly on the last regular board meeting agenda you know it it it does it does set off some alarm Bells some red flag so I think that you know for you know in the interest of public transparency uh you know uh I you know I would respectfully ask my colleagues to uh ask uh Administration to provide the cost of the preparation for that resolution motion yeah I motioned is that a can I get a second okay so there's a first and a second um any more comments not for okay trusta uh am I prepping for this my understanding is that that's what the um Administration was going to come and do

081today is that correct uh no this was I I I think I remember you asking when we passed it you asked the administration to come back and um provide a cost something I don't recall I did ask I after the meeting uh you know in public I did send an email to Dr alazon and uh okay so maybe CH you know and at this time you know uh I I thought that it you know uh for the Ben e e e