Regular Board Meeting

001thank you um [Music] thank you Society ingredients basically um thank you this video yeah that's good um thank you Sandra yes is this me ALS yeah just taking care of you Sylvia um size thank you so much [Music] everybody [Music] thank you foreign you just need a little like purple streak or something yeah foreign thank you um oh at 7 30. thank you sir thank you it does all righty good evening that is now 5 30 I am calling the order calling to order the uh regular board meeting at the Alum Rock Union Elementary School District Board of Trustees for Thursday September 14 2023. uh let's see here now that this meeting is called to order Marta will you uh call the roll the day is a regular board meeting at September 14th 2023 at

0025 30 PM member of the members of the board in attendance president vice president clerk Andres Quintero president member Linda Chavez president member Andrea Flores Shelton here members of administration superintendent Dr Bauer today okay and uh and superintendent Bauer's place is uh Mr colvira Chang assistant superintendent uh so with that uh uh yes I guess uh okay with that we'll move to uh uh the the land acknowledgment since I don't remember the land acknowledgment off the top of my head or board vice president kindly remind us of uh about uh the land acknowledgment uh yes I don't know it worked forward but uh the Alum Rock Elementary School District acknowledges that we are um here on um what was the original homelands of the ancestral um the ancestor homelands of the molecular uh tribe of

003the Bay Area um so overall I think that covers the idea and I don't know whatever word but that's fine yeah we'll make sure to have it on the agenda in the next song okay thank you alrighty uh okay so with that will you rise and join me on the word of Pledge of Allegiance uh individuals okay uh please be seated uh so uh we'll move to 1.02 welcome and explanation to the audience any person may address the board on uh any item on the meeting agenda persons who wish to speak oh no no wait a minute 1.0 on discussion and or modifications of the agenda that the board may change the order of business including but not limited to an announcement and an agenda item will be considered out of order that consideration of

004an item as a withdrawn postpone rescheduled or removed from the consent calendar for separate discussion and possible actions so is there a call to uh no approvals second I have a motion to uh approve the agenda from Clarkson tarot and uh second by Christy Chavez I see trustee uh Laura Shelton I'd just like to ask the administration how long the anti-bullying presentation nation is expected to take I'm going to deploy that too assistant super Campbell it should probably take a it's probably take about anywhere from 10 to 15 minutes okay thank you okay thank you so much uh so with that I have a motion from Quintero on a second by Kirsty Chavez to approve the agenda um okay seeing no further questions or comments by members of the board uh move to a road

005I'll call you as I see you Christy Chavez hi uh World vice president hi Chris the uh for Shelton yes and my self-loading I uh I you know motion is approved unanimously so item one so I'll move to item 1.02 welcome and explanation to the audience any person may address the board on any item on the meeting agenda persons who wish to speak on an item on the agenda will have an opportunity to do so when that agenda item is introduced and presented during this meeting there is a limit of two minutes for each speaker the board has the right to limit how total public comment on neh into item to no more than 20 minutes persons who wish to speak to the board about any matter within the jurisdiction of this District but not

006on this agenda we'll have an opportunity to speak during item 2.01 on this agenda so uh with that uh Carlos would you please provide a explanation good evening trustees and members of the public my name is District interpreter um interpretation service in Spanish we have headsets in the hallway our root out items only two in Spanish if you allow them yes television existing military transmission is thank you thank you so much Carlos so with that move to item two uh public members who wish to address the board I am 2.01 uh public members who wish to address the board on matters not on the agenda request to address the board provides members of the public an opportunity to speak about any manner under the jurisdiction of the district but not on this agenda if the

007subject you wish to discuss is already on this agenda please provide your comment when that item is called during the meeting those who wish to speak of on a topic within the jurisdiction of the district please know that the brown act prevents the board from discussing any item not on this published agenda them but the board May refer to staff for follow-up any formal written requests that are brought before the board at this time there's a limit of two minutes for each speaker the board has the right to limit total public comment on any agenda items in no more than 20 minutes and written matters uh may be referred to on a future meeting agenda so with that uh public comment okay so um for those of you who don't know my name is Daniel

008d'ambrosio this is my 23rd year in Alum Rock I'm a teacher at Lindale I teach fourth grade I am also on animals Bible team I'm going to throw out some Beginning Sounds of moving districts and I'm actually rounding down just so you know Cupertino 75 000 starting salary Milpitas 73 000 starting salary Santa Clara 89 000 starting salary is 64 000. so just like real estate you wouldn't turn the buyer's market well we're currently in a teacher's Market why do we choose to come with a really low salary schedule let's get out of the bottom of the community let's make this a post or teach that teachers want to come I am asking you when you go to today's session after this please discuss what the fiber reading on the board received a decent percentage

009for our roles I wouldn't discuss this to them so and I can also tell you that we have declined the campus we are still doing it I can say that this percentage it's not one digit number especially if the district one side relates to the calendar for professional development so things between now and Monday I am beating the five word members to reach out to Justin to Cesar Torito and uh discuss with them how important and something substantial the percentage that will get us [Music] so here thank you in a while okay thank you oh they're controlling okay you love my hairdo I swearing I'm wearing my hair to get your attention okay my name is Sean Swiss I work at dorsa today I'm going to teach you about the word m-o-n-e-y money uh as

010my colleague in his head we need more money if you think it's a feature that has let's say it makes 5000 after all taxes and deduct everything that she gets or he gets by the end of the month luckily let's say three thousand dollars in rent 147 in commuting a month groceries of 332 dollars a month there's nothing left I'm not even counting all the insurances that people have to pay so teachers are barely making it okay um you guys have an opportunity to make us get a better race and live a cost of living all you can have good jobs all of you make good money so we want to make good money I can't get done half the stuff that I have to do in my classroom isn't getting done I don't have

011the time for it because uh we're supposed to do ELD teaching or d-e-l-e with the kids well guess what yes I can look at numbers I can pinpoint who goes into what group but I don't know what program to use we don't have any guidelines on that um so we need to focus more all right also board members I'm very disappointed with most of you you haven't been to our school in two years you I heard you came on Friday but you didn't come in my classroom the superintendent came on my campus on Friday she didn't come into my classroom I've only seen him twice last year I saw one other person only at the Cesar Chavez March I never saw her on campus yeah you want to come and join our time but you

012know it would be nice to see you to see what we're facing in this District how much money does involve how much more work we do outside of school I put in an average of 10 hours a day when I'm getting paid well but by now you don't want to pay us so please talk to the people and get our raise I'm I'm not going to put up with this much longer thank you foreign the five of you some of you who have had children within the district please settle a fair contract this is incredibly embarrassing I have former students that were inspired by the awesome teachers they had in the Alum Rock School District at Avalanche Academy who were inspired to become teachers finishing up their fourth year in colleges and universities and their

013Prudential programs and now they're telling me Maestra I don't want to be a teacher anymore I don't want to have to keep fighting and come back here every so many years to earn a fair salary service the rest time it is not okay that once again we started the school where I worked to rural it's unfair to us teachers it's unfair to the new teachers who are inspired to come in and change the world and influence students who are now discouraged and disheartened they're disheartened because Attleboro cannot offer a fair salary Monday during negotiations take into consideration that your teachers spend their own money to provide materials and supplies these teachers go without lunch sometimes just to make sure the kids have scissors and glue sticks and everything it is that they need peace do

014right you're elected do right by the community it's time thank you all righty uh seeing no further public comment I'll move on to uh part 3's representation uh I am 3.01 anti-bullying presentation foreign president board members I have the pleasure of introducing Dr Amazon our director of student services Jesus our coordinator of student services and I think Dr uh artigas will be joining us she's our director of SEL they have put together a presentation around what the district is doing around anti-bullying procedures and definitions in medieval can you add the podium PC to allow to share screen you're at it thank you assistant superintendent Campbell um president Pham members of the board assistant superintendent um Jane thank you for giving us the opportunity to speak to you all tonight along with our public around our

015presentation on boom and this is Abridged version of our presentation that we shared with all of our site leaders before school had started and so now we will be showing the review and all public and it's very timely because um next month is actually building prevention month so we have started this work um you know to literally prepare ourselves for a personal district-wide in terms of plans to continue to impact our sites in order for them to continue to provide a safe and welcoming and positive environment so our students are successful and Thrive and so our agenda today are in release of five five parts that we would like to share with you in terms of the framework process and protocol types of voting through the adults role and resources and next steps to this

016so our presentation outcomes are these three overarching areas in terms of examining the concept and criteria for bullying and responding appropriately and timely as well as the typical characteristics of abilities and reasons for bullying and while one of the roles and duties and responsibilities of the adults who work with our with our use and so before we get into the content I think it's important for us to also you know root and ground ourselves and what are the foundations of this work and so we took a look at first of a why and our why is in our vision and Mission in terms of preparing all of our students for a diverse and competitive world and um uh equally as important is that they are building those 21st century learning skills that build upon um

017you know the culture culturally diverse communities um that they will be that they will be um exposed to um in terms of working with their plans and so with that we also all recognize the foundation of this work and the the foundation of this work is also rooted in the arusd board policies and administrative regulations um the laws around that and even specifically Seth's law that you see there as examples okay and when we took a tiered approach um we took a tiered approach into this perspective and just giving you about the review right now it's it's not what US what you know a site we look like is each site has their own tiered systems of approach but we know that we want to align all of these all of these efforts together with

018district and school levels in terms of family engagement preventative Services for tier one um and tier two uh in terms of more targeted interventions and counseling support for example and then tier three which is a more intensive support which you'll wrap around on Services again this is a balcony Rule and not so much you know the ground level view just yet okay and so um I wanted to also just give an example to our public you know what do board policy you know a word policy state in terms of what our um what our perspective is on on on bullying and so VP 51 31.2 um is an example of that that um the Board of Trustees recognizes the harmful effects of bullying on student learning as well as School attendance and we are committed

019to providing a safe warm welcoming environment for all students and that we as District employees will be committed to ensuring that for all of our students and so um we'd like to briefly also go over what the process and protocol is when we address situations as such good evening everybody okay and so where we wanted to start with this in terms of process and protocol was really just kind of bringing us back to Ed code because Ed code guides everything that we do and so you know as you look on here it really kind of covers and talks about the different types of bullying which includes sexual harassment hate violence harassment threats or intimidation um and so as you go through it uh what we wanted to do was really be able to make sure

020that it was defined for folks as they were looking at it particularly administrators who might be referencing it when talking to parents and so we wanted to talk about the three components of bullying um and this is uh you know what we bring into this space is what we talked about with our administrators as we were going over this and it's talking about the fact that what it's going to look like initially is going to be aggressive behavior and we want to make sure that we really understand that aggressive behavior can come in different forms it's not just the physical bullying I think a lot of times when I think about bullying we think about somebody who's being physically aggressive with somebody else but there's a lot of verbal bullying there's a lot of relational

021aggression that takes place as well as a lot of virtual bullying and so we wanted to really make sure that we lay that out for folks and then also talking about the patterns of behavior like typically what's happening is that the pattern of behavior step back oh step back okay sorry so typically what happens is the pattern of behavior when we're looking at bullying it's something that normally will happen Over time however bullying can also be a one-time incident depending on how severe uh the situation might be and then also I think the other thing to keep in mind is that there's usually an imbalance of power or strength um that's taking place in the space so common signs that a student is Target and again when we went over this with our administrators we

022really took a lot of time to go over this piece specifically because what we realize and understand is that what is a sign for one student may not necessarily be assigned for another student one student might internalize it and just shut down and isolate and another student might then begin to pick on somebody smaller than them so just again we wanted to go over this and make sure that people were aware that there's going to be different signs that it runs a spectrum because kids are individuals and then we talked about types of bullying we talked about the fact that there's direct and indirect and we went over the different types So Physical verbals psychological and cyber bullying we spend a good amount of time in cyber on cyber bullying because the one thing I

023think that we've learned really quickly is that the kids are always faster than us and so when it comes to cyber bullying uh where we're looking at Facebook they're looking at Discord right and so we're constantly having to keep up and understand what the latest uh platform is that they're using so that we can you know help make sure that these things are not happening to our kids and then in terms of other types of building there's social bullying which is more relational non-verbal um discrimination uh as well as sexual harassment and then we really wanted to take some time with our administrators and our school staff to understand that uh one of our groups our subgroup of kids that has a higher risk level when it comes to bullying is our lgbtq plus kids

024and we want to folks to also really understand that um suicidal ideation in kiddos who are lgbtq plus are not always related to the fact that they are lgbtq plus it's the type of stigma that they have to encounter it's the way that they're treated it's the way that they're seen and approached and so we wanted to really take time to have our administrators and our site folks understand how important it is for them to be proactive to be you know um really having conversations consistently about the importance of respecting and caring for and showing compassion to one another um and then the other thing we put at the bottom because we wanted to highlight this was that how much it matters for kids to have that one adult right um that one accepting adult

025that is supportive of them helps decrease you know the risks for for our kiddos so again we wanted to show them both the sides of it we wanted to show them you know what can happen when we're not dealing with the bullying in a prompt Manner and then we also wanted to show them that when we are taking care of it and when we're stepping up for our kids we actually can make a difference and so uh I know that that's I think you've already seen this data this is just kind of us going over it again we looked at our Panorama data and we wanted to see which of our kids were really struggling with feelings of safety and struggling with not uh uh struggling with maybe not a sense of belonging and what

026we found at the elementary school and of the Middle School really kind of mirrored each other because what you can see is in the elementary in the middle African-Americans and Pacific Islanders are the ones who are feeling the least safe and the least connected and when you're looking at the middle school is the same two groups plus our Native Americans and so this is data that we're using as we continue to build more tiered services and supports for kids to make sure that we're looking at all of our kids and bringing supports that are appropriate and that are relevant and then we also talked to them about being aware of the fact that there are different participants when it comes to bullying there's I think everyone knows the bully obviously um but we also have

027our kiddos who are upstanders and that's what we really want to build uh with our kids is the ability to to call out what they're seeing when things are unjust when things are unfair and when other kids are being harmed but we also did talk about the fact that there are sometimes students who will assist they won't necessarily be in in the altercation or be uh the actual bully but they're assisting students by maybe bringing people together they're students who reinforce it and then there are Outsiders who are kids at times that'll just kind of stand on the outside not really knowing what to do not necessarily involved but just kind of being present in continuation what happens when we receive a complaint so we do have our bullying harassment complaint forms available on our

028District web page and in all our front offices um but the the complaint can come in different forms so it can be in an email a handwritten note by a parent or a Community member um so we're teaching staff and coaching staff to ensure that their date Staffing the date that they get that complaint and moving that forward to their site administrator for follow-up so we have posters at all our school sites that talk about our process um encouraging families to report any boom of their students what the investigation process looks like um that a administrator within 10 school days will respond to that allegation in writing of the outcome of their investigation and at the end is that they if they're a bullying victim that they do have the right to request a transfer

029if they wish to do so roles and responsibilities of adults on campus we our coaching our staff to not underestimate the severity of the of the reported or observed bullying we are fostering positive staff student communication and providing support to targets of bullying and um making sure staff is willing to listen and give advice in those situations do not minimize the impact that a bullying situation may have on the student their feelings of safety is what we're teaching staff we wanted to share with the community and the board a resource that we now have available on our District web page so if you um I don't know if it's going to allow me to share this love [Music] but it's under the student services department section of our webpage and it just provides our community

030with more information and what we're discussing definition the different types of bullying and also offers um tips on how to deal with bullying Education Code and resources for our families so we also have linked on here our bullying prevention pamphlet in English Spanish and Vietnamese as next steps we are we've already trained our site leaders on this process our site leaders are then going to follow up and train teachers and other staff at the school sites we're also working with that on providing other professional development for our staff we're leveraging Our Community Partnerships we're going to be providing parent workshops on this topic and we're working with our mtss alignment to ensure that all our internal processes are working together regarding this effort and that concludes our presentation thank you very much so with that

031uh I'll first open the public comment is there any public comment on item 3.01 okay seeing none I'll open to questions and comments by members of the board any questions and comments uh yes trust the floor is Shelton thank you um I'll start with my my question and then comments how many complaints um are received annually those forms um how many are logged by you all so I would have to get back to you on the exact number but um like I said it because it comes in different shapes so sometimes it's just a phone call that we get um sometimes folks want to stay anonymous and you want to report something quickly to the secretary so I can definitely give you a number and get that sent out to the board yes thanks yeah

032I just um you know the the model is you know it's sophisticated it's right in line with all the work that the county and schools and violence prevention experts have been calling for for the last 10 years so again always my lens is like 10 years ago right when I was on the board um just really happy to see the really embedded implementation of the tiered approach right with all the services the the universal model like everybody understands you know be safe be respectful be responsible right and then we have to ratchet up um I I do think you know we have to be intentional about bullying in and of itself but we know it's connected to all the other forms of violence right so when it hits middle school it's teen Dating Violence right

033it's connected to that those same the cyber bullying right well it turns to you know kind of intimate partner style bullying right so we just have to be really thoughtful about you know then the gang violence right it's the same it's all the same thing but it comes it shows up in different ways so you know just being really thoughtful about how and I'm just appreciative when we have a foundational approach then we're going to try to prevent all those things right um so I would just like to see when we have these presentations there's the how we're doing what we're doing but then what are what are the effects what are the outcomes right we're doing all this good work so we should be seeing some Trend towards um you know downslopes or whatever

034that is um I guess I do have one other question is are we going to be in the California healthy kids survey um or are we just going to be using Panorama because California healthy kids survey has historically had that key question around have you been slapped kicked or hit and then you we can see ourselves Benchmark to other school districts in the state other schools and we can see are we better off or are we off the charts whatever that is so I know the County's been trying to kind of and because the pandemic and all these things and the chick survey is like hard to administer but it's just a really important tool so is there any conversation with the county about doing that in Alan Rock again the answer to that uh

035trustee Shelton is yes we're going to be partnering with the Santa Clara County Office of Ed specifically with the toupee division to get that taken care of in specific grade levels per our mou with them perfect thank you okay uh Club Quintero so uh would you say that the best practice would be to get people to fill out the form or um because I get ideally you want to provide as many options so that you don't miss anybody but with the best practice would be to hand somebody a form if they fill it out and please submit it yeah but we would say that that would be the best uh practice trusty Quintero um it allows us to also have a paper trail for the complaints um when we come to our attention so we

036are encouraging um the staff to encourage families to complete a form when they have a complaint yeah answer my the second part of my question is is that part of the training to encourage people in Baltimore one of the concerns that I would have is leaving it to somebody's interpretation as to what the facts are what happened and so they might when they're willing and it might turn into another storm here another issue thank you vice president uh thank you so much for the information I have two questions um and I think one might you know have a uh involved coming back uh but the first one just curious I know when I did my work with the community with this work um we had the crime prevention unit through the city of San Jose

037are they still coming out and supporting but this work great to hear um and then as we we know when somebody behaves in certain ways usually it's learned behavior right and I mean as professionals you all know it's connected to many other things I'm not necessarily the answer today but I think in the future you know uh we're hearing about the process of when we see this this is how we report it I'd like to also understand when a youth is exhibiting such Behavior especially at the younger age what kind of programs um interventions are done um for me it's important to you know intervene early on so we don't have them in the juvenile justice system in the future Etc because these behaviors turn into uh you know things that can get them there

038so I'd like to see something like that in the future not necessarily today um but yeah I'd like to understand that more of the interventions that we have thank you okay uh Krusty Chavez with the questions that trustee Sheldon asked Can you also break it down by each school on the thank you it's our wrap but the last question uh you know we're now in you know into our first month of the school school year uh you know I just wanted to get a general sense how you know oh what's the general feeling in the school sites politely you know how are we doing are we from on many conversations where there's you know uh site administrators um you know the sentiment on the campuses are positive um you know they're so the start of

039the school year were in the middle of our first quarter and you know staff students or you know uh I'm excited to to be at at the sites and you know not to say that there hasn't been any concerns because it also have been on the flip side of that there have been concerns also uh coming our way and my staff and I um and you know SEL have been working together um to address those concerns also so um I hope that gives you a Glimpse or an idea of what we've been experiencing on our end okay wonderful thank you very much [Laughter] you know yeah you know uh you know uh there you know I I did call for public comment on the item or sorry okay no problem but uh you know but

040please feel free to to you know send an email and you know we can get that uh we can get that question answered you know uh something you know in a subsequent you know subsequent email uh reply yes but thank thank you for for the question there uh so with that uh no further seeing no further questions from the board thank you so much Jesus Dr Amazon and Dr artigas you know I want to express you know that you know this is uh you know uh my appreciation for this work and you know the appreciation of the board uh for the work on this uh on our anti-bullying efforts uh so with that I'll move on to section uh 4.01 teamsters and then we have Teamsters well where do we have Tom I don't see

041anyone from Teamster support president all right well with big if if Tom or someone from the teams that will go back to him before we finish this section uh 4.02 California School Employees Association the audience as well then we have okay well if if Sharon or someone you know comes or we'll we'll come back to her I am 4.03 Alan Walker Educators Association uh good evening Sandra good evening so my name is Sandra Rivera I'm the Alum Rock Educators Association president so good evening everybody we are on day 22 into this school year woohoo back to school nights have been underway and getting started and so those teachers are excited to meet the parents and the communities that they help every day in part of um coming back to school some of the schools have

042already received their clear touch boards um those teachers I from what I have understood really like them and I've seen cool things in the presentations here it's just a shame that we couldn't get them installed over the summer so all the teachers could have them at the beginning of the school year um I understand that board president Min Pham went out and toured the schools on Friday I'd like to ask that the next time you go I would like to accompany you as a new president um I've gotten to see into some of my colleagues classes but I would like to go out and visit each School site and see what's happening um along with you so please um areas also excited to set up a table this year at the back to District night

043we're looking forward to seeing many new faces and returning faces as well we want to encourage everyone to come out and say hi we'll have some literature on best tips and tricks for helping your students in English language arts and math and so we will be there come out and look for us on the agenda tonight you'll be looking to approve the unadded unaudited actuals along with this you'll be looking to approve a waiver this waiver is to ask for permission to not pay the teachers 60 of the required guidelines set forth by the state for teacher salary you'll hear that other districts are also applying for this but my question why why can't Alum Rock be the one District on the other side of this coin or at least on the other 50 percent

044by looking at our actual numbers let's work together to become physically responsible and part of that is settling a budget based on requirements I'm sure most of us would love to write a waiver and tell our insurance company or mortgage company that I personally just didn't budget correctly and so I'm only going to be sending you part of what my balance is owed your teachers are your hottest commodity this District needs highly educated and high quality educators and to retain them here with our students it's physically responsible to is it physically sorry physically responsible to keep placing your Workforce at the bottom third of the county is it fiscally responsible to not have enough teachers that were paying out high costs for overages and splitting classes these items that are all fixable as we move

045forward this year area wants to be included we're disappointed that your largest unit is always an afterthought we want a space at the table we want our voices heard about best practices in the classroom we want our opinions and professional expertise inquired about we want to guide new report cards new curriculum and what works in our classrooms ideas always look great on paper but actually listening to the highly qualified and educated individuals that put these products and ideas into daily practice should have a seat at your table we asked for a conversation to be listened to and heard respected for everything and every one of our hard-working members and we do this daily thank you okay thank you Sandra uh I am 4.05 superintendent's updates uh Mr Chang do you have any updates on behalf

046of the administration so she can be here again two members of the board oh I'm sorry I'm sorry I am sorry I've got that mixed up yes I am 4.04 Alum Rock administrators Association no thank you um good evening Board of Trustees uh alusd staff and ellenbrock Community my name is Dr CaRu and I'm the principal of Meyer Elementary School I'm also the president of the ellenbrock administrators Association it is a privilege to speak to you tonight to represent a group of vibrant Educators and administrators who work tremendously hard to service our schools and Community there are many exciting developments taking place across arusd and administrators continue to work to serve their respective sites or departments this August and September I promise I'll keep it brief at Casale the teachers welcomed students and families on

047their back to school annual barbecue they gave out they served 250 hot dogs and gave out 150 backpacks and they had 91 families participate they've had the welcome back assembly on the 25th and they went over there being hit with expectations to discuss what it means to be a Cassel dolphin they welcome back sidio they also have an instructional they had a instructional leadership meeting on the 7th and they built their Charter and vision for the school year their intervention Tolson started working with students and their back to school night was on Tuesday at Cureton they've had amazing starts in the year they're happy to welcome back City year again and then as well as their intervention tosa they had a great turnout for their back to school night and then students left for new

048backpacks and shoes thanks to the giving children souls for Souls they are ready to do amazing things this year at Lindbergh the welcome families and students back to school with free backpacks and food drive at the beginning of the school year their nerves and vicious food distribution is back every Friday and they're Distributing fresh produce Pantry items and prepared meals to many of their families not loud enough I'm sorry too loud I'm sorry um they also started with a other third and fifth graders are receiving ongoing piano lessons in their panel lab and little hero started back as well as they had a successful back to school night with almost 150 students and their families in attendance and then their interventions toasters already started working with their groups at my elementary our back to school

049night was on September 7th I had a presentation with the parents where I discussed the importance of coming to school every day and there was a standing room only in the cafeteria on September 23rd our city forests will be coming to our school site to plant 11 trees on our campus uh Russo mcentee they had on also on one of them started the school year students received a backpack teachers and students are enjoying their clear touch boards and then through the part partnership with SCH they receive a huge donation of classroom supplies mass and clocks wipes for their school and they were awarded five thousand dollars towards event environmental Sciences uh 1500 towards Arts and 500 towards not supplemental materials through the ventures foundations Grant and then back to school night was also uh yesterday

050at Ryan's team academy they had a welcome back on August 10th their families and they did a scavenger hunt for places on their school campus to receive their backpacks and then their back to school night was also yesterday uh let me see I have Shepard middle school they had a successful six foot orientation at the beginning of the school year the Chromebook rolled out was smoothly the first week of school and they're very excited to receive their clear touch boards next year and then Global teams are planning field trips for this year from the only LLC Odyssey to Alcatraz and then their back to school night was how what will be held on the 19th and they'll be writing free pizza from the city Peach project uh George as focusing on teamwork to establish systems

051to advance their school lighting Fusion model and excited to launch excuse me launched their parent and earners program asking every parent to commit to 20 hours of family engagement had a successful being Manila before the start of school where they welcomed families new families and students and this week they have two back to school nights one for their fifth to eighth grade on the 12th and then one by TK Deport on the 13th they have started successfully with their epidural tradition which brings the whole school together every Monday morning to build community and share announcements and celebrate the values of the month and celebrate by Literacy By singing a song they are collaborating with their parents to organize while waiting Under the Stars event in October the Fall Festival and their tradition in Cultura event

052in November and then on the 15th students will get to dress in traditional cultural attire to celebrate our Latin American cultures aptitude has started the year on a positive role and all staff and students are happy living Harris has started Dr Barron Univision visited the wellness center last week and had the opportunity opportunity to interview a few students and staff and then they're a process of streamlining incident documentation process and their first episode was on Tuesday the 12th uh from the Departments we have the academic Services clear touch boys have now been deployed to eight schools and they're working hard to have them at all Sites by the end of the school year they are hosting a five-part series that will focus on the research and framework from Sarita Hammond's book culturally responsive teaching and

053the bay they started September 28th a mathematics community of practice and partnership with Santa Clara County Office of Education and at supporting our Educators with implementing learning acceleration techniques while integrating Universal Design for Learning cultural responsive mathematics teaching social and emotional learning Big Ideas in the mathematics classroom and a sneak peek at the new California Mathematics framework ethnic studies and action Community team will start holding on monthly sessions in October in collaboration with staying Federal through together and YMCA after school programs will be honoring California Native American day in Sacramento where 58 students from San Antonio Harvard and deutso this year and it will be on September 22nd at the capital building from 10 to 2. and then um Talent will be launching her black history and social studies collect Social Justice Collective a 1619

054Club monthly at Joseph George again this year hoping to design race for breakfast and African-American students and multicromotional students thermometer School cites to have an opportunity to join thank you Veronica and that is all for right now thank you so much well thank you Dr Carrillo yeah I'm sorry I got a little mixed up there so thank you uh anyway I received word that uh uh was it uh Kung Fu of the teamsters and um Sharon Fontaine of uh CSEA send their regards uh for tonight's meeting so I you know hope to see you at the next regular board meeting uh so with that I am 4.06 communication and comments from members of the board so anyone would like to start oh trustee Chavez um uh she mentioned that uh at the Linda Vista that

055there's a parent's earners program that they're asking them for 20 hours can we find out later the success of that or can you answer uh a little bit better now the parents earners program okay thank you very much okay that's it uh okay I see trusty for Shelton first I just have a process question um I forgot to ask for a consent item to come off can I ask a question here about it or no when we get to the cons okay great thank you um and then I just wanted uh two things I wanted to um one I just want us to be vigilant there are other um districts in the San Jose Community that are experiencing um anti-lgbtq um kind of rhetoric and protests and at this time I I reached out to

056the superintendent and confirmed that we have not experienced that here in Alum Rock but I just want our community to be vigilant and continue to say that say act and model that we are safe welcoming uh community and that all of our children um are welcome to be who they are so I just wanted to alert us all that it's um you know sometimes I'm like oh my gosh thank God we're not Temecula or thank God we're not Florida or thank God you know but it's getting closer and closer and it's making me starting to feel nervous right so I just want us to um be vigilant our administer Traders and all of us to make sure that we're sharing that message of safe welcoming schools and campuses um and then on a lighter note

057I want to invite folks on September 23rd Independence High School the city of San Jose is hosting the safe communities Summit um this is being put on by the San Jose Youth Empowerment Alliance formerly known as the mayor's gang prevention task force and since covid we haven't had one of these Summits and so it's a great opportunity for families and parents and young people to come out and be involved in educational workshops like parent project learn about Mental Health Resources so it's free there will be food and again that is the safe Community Summit on September 23rd at Independence High School thank you all right Quintero yes um just wanted to share how to um the opportunity to attend the Liberty uh barbecue the South Bay labor Council put together had the privilege to run

058into um the former area president uh checked in she looks very well rested and and um and so it's it's uh it's great she's doing great yeah um aside from that I have the opportunity to do to go on some site visits where at uh myself uh the board president and Dr Bauer were able to see the great work that our teachers are doing at dorsa in particular had the opportunity to go into Madrid's class and uh had uh a great chat about American government different things that the kids are learning at this time and so that was a wonderful opportunity um also I checked out uh this is uh kindergarten classroom and so uh it was a great time at multiple sites um and uh just uh all around good experience we looked a

059lot of energy from the kids and the the uh what they're learning in the um you know the interest that they have and so looking forward to uh more side visits uh to come as this time progresses so that's my report okay thank you vice president Herrera thank you so much um and I just want to reiterate as a public elected official here on our board um that we are a safe Community here welcoming of all um including our beautiful lgbtq and everybody um so just want to reiterate that um that here in Ellen Rock um you know we are safe and we will stand against that uh I was also public and um was on uh Spanish news um Cass who was also worried about our community came and asked you know how are

060things here um and luckily same sentiment as Andrea mentioned um here we as far as I know we haven't been hit um but hopefully we you know keep that bubble and make sure that they don't come here and that they know they're not welcome day and experiments that think otherwise that you know all children uh shouldn't be um accepted or or that we shouldn't learned about you know different our different cultures and ways of thinking um that were inclusive and um open here I also want to highlight the work that our long-range range facilities plan team members uh from the parents to the community members to the staff to our firms that have been putting in a lot of work was great to have a meeting uh to get updated this past month on the

061wonderful plans that are taking place little by little with the ideas and the uh actual drawings and you know all the things that um I know right now you know it seems like very you know long a long time from here but I know that we will get there you know and um it's a part of the work for our children and families and staff to have the uh facilities needed in order to be successful teachers successful students and all of the above so really excited about the work there in addition the workforce housing committee um you know want to um shut up to Andres and I know we'll be talking about that more um in the future on our agenda you know of the exciting things happening there but you know also I want

062to highlight the work happening there and where we're at today uh I won't say much more because we'll be talking about that in detail coming up um I also want to highlight some of the trainings um and more for our community our parents um there is a Silicon Valley internet crimes against children Task Force program out and it's free trainings for our community our parents um you know things like Tick Tock Instagram Snapchat I mean some of these things I've heard about and some of the things I have never heard about and even Roblox you know some of our younger children we think it's safe but how it can also be unsafe so just to be aware um you know that uh task force is providing a lot of great information to our communities so

063um please if you're a parent and want to learn more um look into that in and their trainings um and with that I'll go ahead and uh in my comments okay thank you very much so quite a few things that I do want to start off with you know I want to re- iterate my commitment uh you know safe and welcoming schools for all in Alum Rock and I want you know that uh I've always emphasized that uh we are greater than the sum of our parts and that this is uh this is a place uh uh for all our children or you know uh all our members of the community and I want to you know make it clear that you know uh you know uh you know we're not accepting of any discrimination

064of any kind whether it's towards the LGBT community or you know uh and all the uh ethnic ethnicities represented in our community and that we you know that uh you know uh safe schools is a safe welcoming schools is a priority of this board and this Administration so uh with that I do one also want to give my regards to uh Jocelyn MERS who I did see at at the South Bay labor council's Labor Day picnic you know and that's a privilege of mine because uh you know I I I was at Lindale when Jocelyn was at Lindale myself so I always have a there's always a special place in my heart for Glendale Elementary School so uh with that I'm proud to say I've kicked off my third annual tour of Alum Rock so

065I had the pleasure of visiting uh Hubbard dorsa Cassell and amalante II uh what is it I got to be the the star of Kinder kindergarten Story Time and um to the older kids I got to tell the story of why is there an Alum Rock School District a little in uh this used to be a a town of its own so hence uh every town or city has you know is required to have one school district and hence you know the Alum Rock School District and uh was it uh spoken in somewhat passable Spanish at Adelante too long you know even though I did not take Spanish as a foreign language but you know one of the great things about being on this board and meeting all our families and parents is you pick

066up a little bit here and there so I know was it gracias uh to all our families and you know gracias had uh you know to all our estudiantas as well uh and then they responded child yes yes yes yes I'm you know in Vietnamese in Hawaii uh but I look forward to continuing you know in the fall semester uh my uh you know tour of the entire Allen Rock District as you know one of my commitments on this border is to visit all our all our schools at least once and so you know uh you know four down and 17 to go but I look forward to seeing all all you know all of us to to our staff and our kids and our parent volunteers and uh you know to see all the

067all the learning from A to Z that's going on in Alum Rock schools uh I also want to encourage our families to join us for back to District night on Thursday September 21st at San Antonio elementary it's a good good uh to connect with the district to see what Alan walk has to offer for your friends and families and have a chance to you know uh as I said I will be there and it's a great way to to meet uh as I said I I look forward to meeting all our families uh at back to District night uh [Music] so let's see here of course as board president you know I have a responsibility of advocating for this District so uh this uh one week from Friday I you know I will I have

068worked with Ward Frozen and Chavez of the East Side Union High School District and we are we have organized and we will have a meeting of the board presidents and vice presidents of all seven of the east side San Jose feeder districts of which Alan walk is one of and Bayside Union High School District so I look forward to talking about you know about the the shared values and as well as the shared uh priorities that we all have as as uh part of the greater east side San Jose uh educational uh agencies and you know uh talk about ways of strengthening the ties That mind us and also so uh you know the types of resources that we could share as well as uh you know uh protecting you know protecting the assets that

069are the most valuable to our communities our school sites and our school properties so I look forward to uh to that meeting um and then uh lastly uh I would like to to encourage all all our teachers and classified staff uh you know uh on one week from Saturday from 11 to 1 I am it is my distinct pleasure to host the board president's uh all staff recognition and meet and greet so I look forward to meeting you all and seeing you all and you know it's my privilege to host a lunch for for all of you so you know it's a you know great time to sit down and have lunch uh right to recognize all your efforts and also to uh you know as I said uh that's it uh The Voice or

070hopes or aspirations or whatever comments you'd like to direct at me as well and you know but I do want to uh recognize you know uh I hear you you know I hear you all on the issue you know uh on on the issue of compensation I like to think that the glass is half full and I'm hopeful that uh you know Monday will go well you know uh one of the things about being a board president and a member of this board is you know the glass glass is always half full so I'm you know uh you know I look forward to you know always you know uh doing doing my part to see you know what I can do to get more for our district and as well as to celebrate our district

071as well so with that uh thank you so much and I'll move to section five public hearing item 5.01 public hearing regarding sufficiency or instructional material so with that I will open uh the public hearing regarding the sufficiency of instructional materials right okay so this is an opportunity for public comment on the sufficiency of instructional materials okay um being no public comment any questions or comments by members of the board seeing none uh let's see here so I opened the hearing at 5 37 so uh five or 6 37 p.m so I will now close the hearing at 6 38 pm so with that we moved to section 6 bonds and I think the the item of the night item 6.01 approved the feasibility study and select the site for Workforce housing uh assistant superintendent

072Chang yeah okay okay you know okay all righty cluck Montero all right thank you um very very excited to see this item come up uh come before us in this meeting it's a long process that's uh now taken two three years since the first item went on to the agenda then it went to the I'm thinking I'm ballpark in here and I have to go back and check but yeah it's approximately three years if not more close to it yeah so it was placed on the agenda then it moved forward to just a discussion to even contemplate whether or not the Ford was interested in moving forward and to eventually go out to the voters and why not if the voters were interested in in supporting this and um seeing not only the the polls

073or the surveys but also the actual voters overwhelmingly support uh this measure to help us be able to uh understand the working class District that we are and the financial constraints that we have and uh try to be competitive based on what we do have which is some land that we can set aside to provide access to affordable housing for our Workforce so that individuals aren't having to drive 100 miles plus or more uh to find a place that is uh affordable especially as they begin their time here in omrock and so I'm very very excited to uh see that this is here I'm looking forward to the feasibility study and looking forward to a robust and um good discussion uh on this uh study so that we can um make an informed decision as

074we hopefully move forward so with that um we're president uh the right carer is interested in providing any comments at this point is there a little bit let's say there's some way here to present the feasibility study yes yes so um Mr Chang if you would present the item thank you president um at this time I would like to invite Mr Mike Freitas uh our bronze director he's going to give us a brief um background and also introduce a team from ehp and LPA who's going to be doing the presentation tonight thank you thank you assistant superintendent Chang uh good evening Board of Trustees community members members of the administration and faculty this evening I am pleased to present to the board and Community the finalized report and results of the feasibility study the board

075directed the administration to conduct for a planned multi-unit Housing Development for the members of our Workforce the study was conducted at two sites designated for consideration Renaissance at Matson and the district office as part of this effort tonight we have invited our consultant members of educational housing Partners Bruce Dorfman Joanna Julian and Marilyn Jess Vargas as well as Mindy a member from LPA Design Studios Andrea Pippen and a architect Maitland Hill of SBA well apparently conclusion of this presentation our team will be available to answer any questions the board may have answer questions and answers are completed the administration was requesting the trustees of the board to approve and accept the report and to select one of the two sites that were studied to be designated for Workforce Housing Development thank you and I will

076now hand it over to Bruce dorfner with ehp thank you okay good evening board members um when I presented to you in uh our interview at the end of March uh we committed to uh completing the Steve's ability in uh three to four months uh as well as uh uh coming in uh within the budget that uh was originally outlined while we did a very deep dive on evaluating the two sites that have been identified tonight we will be reviewing uh the results of this analysis uh and I'm happy to say uh both the sites are quite feasible uh for developing faculty and staff housing and we're looking forward to sharing uh this report with you uh quickly by way of background education housing Partners have been engaged by dozens of various school districts uh

077over the years we were involved with Santa Clara unified uh on their Venture 20 plus years ago when they developed Casa del Maestro and our background goes back further than that in the multi-family industry where we've been developing market rate housing for over 30 years this report uh that we're that you've seen and that we're going to summarize tonight distills much of that experience that we've had over the years to create a quality market rate uh housing project that can be leased at very affordable rental rates so with that I want to turn the presentation over to Joanna Julian thank you good evening everyone thank you okay so uh this next slide we are looking at the feasibility process that we have undertaken over the last three to four months um we began the process

078with early conversations with the district um both to understand the District's overall vision for the sequential Workforce housing project their objectives and we also had early conversation or an early conversation with the city um to make them aware of this potential project and get their initial feedback we then engaged a number of Consultants to study the both locations from a physical standpoint looking at on-site conditions surrounding infrastructure and that in turn informed the conceptual design that we came up with for both of the sites which um Nathan on our team will be speaking to further we then completed an economic analysis for both sites looking at projected hard and soft costs looking at projected operating costs and we have summarized all of that into the feasibility report that's been shared as a final draft so

079there is an opportunity to receive further comment from the board and I'm going to turn it over to Andrea Pippin with LPA Design Studios to talk about their work on the Matson site hello good to see you all again um so as you know this uh Workforce housing effort has been dovetailing very intentionally and nicely with the long-range facilities plan um Renaissance Academy at Matson being identified as one of the potential sites you know so here we see the existing conditions one of the fortunate things about Renaissance at Matson site is it is quite spacious so there's plenty of room to fit uh the small Academy at Matson in tandem with Workforce housing on this site we can show you how that plan has evolved through not only input from the communities and School site

080committees just going through our long-range facilities process but also how we dovetail in the work the ehp and your Workforce housing task force has been doing so initially when this site was planned we were looking at reserving the kind of what's left in the aerial there along the left side or excuse me the right side of the the site as the four acres to reserve for Workforce housing and then planned the 380 Student Academy of Renaissance Academy uh there in a two-story building construction so kind of these long leader lines uh that appeared that were using things in weird places those are actually second stories but um this plan supports all of the Middle School needs encourages Community connections by use of a shared gymnasium along the left side of the plan across from the

081Alum Rock Community Center and again this plan incorporates all of the input from the visioning groups and School site committees once we got further input from ehp via the the further engagement of the workforce housing task force the plan shifted quite a bit so we worked very closely with ehp to make sure that both could still sort of live in Harmony on one School site the area to the brown kind of on the north side of the plan has now uh been the Readjustment of the acreage for the workforce housing what this adjustment then affords the site and really the larger broader Community is this through road that now sort of bisects the the site in its entirety but provides a nice separation between the Middle School uses and um the housing component um so

082providing that separation through a road but also just increasing um overall usability of the site in circulation so the traffic isn't so congested along the neighborhood streets um one of the you know things that we studied as we were implementing this change is the orientation of the field so in our original plan the field was running um sort of up and down now that's this isn't true north um but thanks to the true north orientation both orientations of the field uh will still provide good use of the field you know we're kind of worried that the sun would be in your eyes as you're working down the field but due to where uh True North is uh either field orientation is acceptable um in this model the site does become more dense um just as

083you know as we're looking at how to lay things out but um we feel it's still a a very functional site for Renaissance Academy so I'll hand it back over to ehb thank you Andrea my name is Nathan Herrera with SVA and we have been working with the hpe on the Madison and district office studies to come up with the concepts you're about to see uh so as you heard Andrew kind of walk you through the the history of evolving the overall plan to account for the workforce housing and what we are planning here is basically that uh tan rectangle at the corner of the site would be the identified Workforce housing site at Matson it's three identical buildings there are partially three stories partially two stories right now to 26 units each for 78

084total and you're left with that space uh approximately two acres remaining space in the purple shade that is available for uh future other affordable housing developments and then uh the Triangular area would actually be a community park located there so you get 78 units here two parking spaces per unit so 156 uh zoom in a little bit uh there are three identical buildings each of the buildings is shaped like a u so on the side facing outward is where all the garage spaces are located around the the parking court and then all of the units face inward so towards green spaces so you get nice views uh and open space outside of each of the units there um you'll see some images there the top image is from cassido Maestro and some other images that

085are representative of kind of the quality of the outdoor spaces you get in and around those buildings uh all of them facing out of the green space as well as the different amenities you could expect uh at the park so there's a playground area a dog park uh more passive green area all those spaces are being accommodated on the site uh and then at the district office so say we are using the same uh prototype buildings at the district office site is at Nasa so uh here we are using the portion of the older buildings on the district office side are located so we would be displacing about 10 000 square feet of the older buildings that really uh relocatables which would need to be uh reconstructed that's the area in blue but it's a

086very similar orientation so it has uh two of those buildings uh both facing together onto a shared Green Space and then we would reconfigure all the parking across the the district office site so there's a one and a quarter spaces per unit on the housing side of the campus with the idea that there could be some shared parking because you have sort of complementary uses between the office and the housing for when the parking is needed uh here with two of the 26 unit buildings you get 52 uh units on the site so similarly you kind of zoom in a little bit uh the buildings are oriented the same way so small community building shared open space in between uh those two three-story buildings foreign so here we have um a representation of the building

087uh floor plan we are looking at three-story building uh the first floor will have a combination of units and garages the second floor would be all units and same as the third floor the third floor we have the moment six units so if the building kind of staggered it's diverse but uh it has the option of adding four additional building units on that third for a total of uh 10 units we're looking at a combination a unit mix uh one two and three bedrooms about 31 percent of one bedroom fifty percent two bedrooms and eleven percent three bedrooms and this unit mix was uh based on the feedback from the district uh regarding having a higher number of two-bedroom units uh per building the average size of the units approximately 915 square feet some of

088the amenities that the buildings and the units will have is um the all units will have either a patio or a balcony not include ceilings full size appliance packages in-unit washer dryer AC and also each unit will have one covered space the intent is always to be able to provide a product very similar to what's uh on the market market rate products but at affordable prices rents and also lastly for sustainable design we will be incorporating a solar via carports and also electric vehicle uh charging stations here we have the conceptual unit plans uh that first two on the top row we're looking at the two one unit uh one bedroom one bathroom units with drains around the 650 square feet to about 800 um the next we have on the top right and then

089the bottom uh left and Center we have the three floor plans for the two bedroom units uh we have two options with uh two bedrooms two bathrooms and then one with two bedrooms one bathrooms and those range between the 950 square feet to about a thousand square feet and then on the bottom right we have the three bedroom two bathroom uh units uh that's approximately 1200 square at least so in the process of coming up with the the concepts we came to a Workforce housing committee meeting uh with a couple different options for the proposed style of the buildings and these are all uh preliminary but the selected option would call a California Mediterranean style for the architecture so that's what you're seeing here today um the the I think one of the key elements

090you talked about is the partial three stories so you can see that in the middle elevation on the page where the the sort of long end of the building is three stories all the way across and then the building steps down towards the outside which makes it feel a little shorter and smaller uh as you approach it and and uh from the neighborhood you can see all the garages are facing sort of away from the units and all the units themselves and the balconies face the other directions uh very classical style for uh California architecture and appropriate for um the area and I think really punctuated by the fact that every one of the units gets a nice covered outdoor space patio balcony associated with their their unit the Nick so we're looking here at

091uh potential rent levels that could be provided for at the project for the purpose of our underwriting we um pegged proposed operate proposed runs at approximately 60 percent of market rate um that's uh in the range of the typical discount we've seen at our other educator housing projects at those levels these rents would range from approximately eighteen hundred dollars for the one bedroom 2400 for the two bedroom and 2 900 for the three bedroom um that being said it is fully up to the district's discretion to ultimately set um the rent levels at the level they feel appropriate um at these levels about 90 percent of the units would be at or below low-income rent levels so the third column on the right there reflects State low income runs for Santa Clara County as a

092reference and these proposed rents would also meet the city and state inclusionary housing requirements those requirements will speak to you further on a further slide they do depend on the entitlement strategy that's ultimately pursued as far as the city's inclusionary housing ordinance goes those requirements and their applicability to the project given the overall affordability of the community as a whole that would be confirmed in the next phase so for the portion of the units that would be subject to inclusionary housing requirements either at the city or state levels these are the household income limits that would be in effect for um households ranging from uh one person up to five people as a point of reference the scale does go up um and these income limits would only apply again to the units that are

093subject to these requirements which would range between 15 of the total to 50 percent of the total depending on the entitlement pathway so for the entitlement process there are three potential options or Pathways that could be pursued starting from the one that would take the most amount of time that would be going through the typical full City entitlement process without taking advantage of any regulatory streamlining that's available or may be available um so with this process a general plan Amendment and rezoning would be required for either of the sites and we expect that it could take between 12 to 18 months to go through the city's approval process as well as SQL review sqa is the California Environmental Quality Act on the second pathway would make use of new state legislation called ab2295 this legislation

094takes effect January 1st of next year and it allows school districts and other local educational agencies to build housing for its Workforce on a school district property without having to do a general plan Amendment or rezoning subject to certain qualifying criteria that the report goes into in more detail but we do think based off of our review at this stage that the project is likely to be eligible at either location the third option would be making use of two pieces of legislation together one is SB 35 and the other is ab2295 from the prior example and in this third option no General plan Amendment or rezoning would be required um if the project would also be sequa exempt assuming it qualifies and in this third option it could take as little as three months to

095receive entitlements we saw in the state mandated time frame for processing an SB 35 application I think I did skip over the time frame for the second option that would be six to 12 months for entitlements in Sequel review foreign by the board uh we would engage our design team to proceed with the next uh sub phase of this process which would be the uh planning application so at that point we submit a preliminary review request to the City Planning Department uh basically we would meet with a different city departments present the project and give us an opportunity to have the conversation with them and and get clarification on any expectations and requirements to get the project uh entitled uh during this phase we complete the schematic design uh we complete any other required reports

096by third party Consultants we would be determining the SQL strategy that was mentioned by Joanna in the previous slide and we would submit the entitlement application to the city this we estimate that would take about three months The Next Step would be to uh is greatly entitlement that and SQL process so once the application is submitted we go through a process of the city making the review making comments uh the consultant and design team responding to those comments um if the Civilized required review required at that point completing that review and certification and the goal would be to have you know final entitlements uh approval and as Joanna mentioned there are three options for this so this why we see this could take as little as three months but it could also take up to

09718 months following that process we go uh to the construction documents phase in which we complete the design development and we get to what we call a 95 of construction documents uh and we determine the project delivery method and also select the general contractor uh this would take about eight months and following that our last uh pre-instruction phase is the permitting Parts uh where we submit that 95 set of drawings uh go through another process of review comments and responses to the city until we have a 100 set of drawings and a building a building permit that will allow us proceed with construction here we have uh cost summary uh for both sides uh so you can see on top we have the Renaissance at Matson sides we're looking at I believe development cost of

098approximately 48 million dollars uh that reflects based on the 78 units approximately 620 000 per unit that would be 678 dollars per square Goods uh the district office site the total cost would be approximately 33 million dollars um given that lower quantity of units we notice that there would be a higher cost per unit 643 000 for about 750 per square fluids and these costs include anticipated costs really into uh self-trust so all the design uh Consultants fees and other fees uh due to the city and the card costs uh basically the construction costs uh which takes into consideration and prevailing wages and also five percent project contingency and a three percent general contractor contingency in conclusion words highlight uh Five Points after having completed the feasibility evaluation uh one is that as we've been

099mentioning earlier both sides are physically politically and economically visible for the construction of quality multifamily housing uh the second point is that we can accommodate uh the unit mix requested by The District in regards to the one two and three bedroom units um the third point that the proposed average range of approximately 60 percent of Market rates uh can work based on the financing structure that we presented in the reports birth that the first units could be ready for occupancy with being the three years from initiating the entitlement process the next phase and lastly that we ehp concur with the workforce housing committee previous uh direction of recommendation to prioritize the Renaissance at Madison site okay so in conclusion um our report identifies the following next steps so assuming the board would like to move

100forward and makes it a site selection the next step to initiate the review process would be to submit a preliminary review request to the city of San Jose they route it through the Departments noted on the slide to receive initial feedback that then informs uh the preparation of the full entitlement application during that time in consultation both with land use Council and coordinating with the city staff the entitlement pathway and level of SQL overview would also be determined and as the entitlement application is being prepared um but we also recommend there's a few tasks outlined in the project summaries included in the feasibility report for some further investigation or follow-ups and with that we'd be happy to take any questions okay before we moved I would like to open if 6.012 public comments so with

101that is there any public comment on item 6.01 great presentation um but I just want to say that as new teachers in this District start getting paid at 64 000 that's not before taxes and I was looking at the proposed events 1800 2400 that's still really expensive um for new teachers if you're looking to retain new teachers in this District I was doing that that's almost 30 000 that's like half the salary of a new teacher so I hope that you consider this when you're making these decisions um thank you good evening Sandra Rivera Alum Rock Union uh Educators Association president I was just coming tonight um sitting as part of the workforce housing before you guys make the decision as a board I would like to point out that this year alone Alum Rock

102hired 50 new teachers and so when you're considering which site to put this building on please take that into consideration because if the teachers that moved here this year needed the housing we would have no more housing for Stu for teachers next year so please take into consideration the size of the buildings to try to help mitigate and offset that for our incoming Educators thank you thank you all righties saying no for uh public comment on I am 161 I will now open to comments uh by members comments and questions by members of the board Quintero had a question um just a quick question um if we were to move too fast we lock into the city uh and go into a long runoff process or where we have to wait until January 1st to

103begin the process in order to be able to not in order to take advantage all right so if you take advantage of F35 you have to wait until it's January 1st so if we were to start now we would be locked into the city's process so actually SB 35 is already in effect but ab2295 um takes effect uh January 1st however that would be the process can start earlier that would just be um the city couldn't approve the project before that time but the reality of the uh three months or so it takes to prepare the application to confirm that we can make use of those two pieces of legislation uh the project wouldn't be losing any time and would be locked in as you said okay uh vice president Herrera thank you so much

104for the presentation um I had the privilege of hearing this twice as a vice chair of our Workforce housing committee um and so with that too I've had the privilege of really going through the process um and you know getting all the information and hearing the feedback from um whether it was a bargaining units who sat with us during that process community members that also sit with us in that committee as well as community members who've come out to some of our community meetings and so I know that we had a presentation in the past to the rest of the board with some of that um and you know I think at that time some of the board members asked for um staff to come back um with some information and not your job I'm

105just kind of saying it out loud because I think it's important to rinse and repeat maybe some of the information that was already presented so that we get to this point of making this decision as board members here you've all done your job great job but I think as board members when we're really picking that site and making this decision that will impact our community for generations to come in a positive way um I know that it's important to have all those details or maybe even repeat some of those details um so with that you know I do want to say that we've had uh bargaining units sitting in all of these meetings again Community have we reached everybody you know we haven't I think that's impossible and we have invited folks um have we

106done enough I think it's never enough until everybody hears it so you know um depends you know where you're at on that um so I just I do want to mention those things because I've had the privilege of sitting there and going um into discussions that have taken a long time as to why those sites why not that site and where we as a committee came up with our recommendation to the board today um and so unfortunately you know three of the members here having been a part of those conversations but I do want to reiterate that we have had those conversations at length and a lot along with this visibility report that aligns with that I think um so just want to repeat some of those things and to you all I think based

107on this physicality report which even as a part of this Workforce housing committee since it we started it three years ago two years and nine months whatever it's been it's been a long time um I have some questions and uh you know the fact that I received this less than 24 hours ago I'm like Ugh you know I wish I would have had this before um but I'm gonna ask some of my questions and I'm not you know an architect or engineer so maybe some of them don't even apply and please let me know that I you know I'm not going to feel bad um but because I didn't get I mean I didn't get to go through the entire uh book so um one of them is and I know you kind of touched

108on this on the zoning so when this visibility report was done did you all determine um what the location is zoned for right now um and I'm sure it's in here I just didn't find it if you can yes right now it is um so the general plan designation the overarching city plan it's public quasi-public which is does not allow residential um and the the zoning is low density residential but when when those two are in Conflict it's the general plan designation so the the public was a public that rules so to speak um and it's one of the reasons why when we listed the three options for entitlement that if you didn't take advantage of ab2295 which automatically gives you a general plan and a zoning that allows for the housing that we're proposing

109here uh you would have to go through a general plan Amendment and rezoning okay thank you for connecting all those dots and then also in regards to I just wanted to highlight in regards to um when uh I think one of you talked about the two units and the feedback from District I just again not for you all just for the public to understand that we also surveyed all staff teachers and staff and based on that feedback you know we want it wasn't just districts I think when we hear District in like you know it could be that Administration but I wanted to highlight that the staff and um and uh the workforce responded with that so I wanted to make sure that we heard them um and that's why there's more units that were

110two so thank you for highlighting that um and then in regards to utility access the gas water electricity uh and I might be getting too deep in the weeds but you know when we talk about those costs you know soft costs Etc so um was that determined by any chance in this visibility report that's available there yes um so the site uh has utilities uh there's further analysis that needs to be done with regard to uh Renaissance at mass and specifically about whether or not those utilities need to be upsized uh and that would be the next phase of this work but um storm sewer uh electricity gas to the extent that it's uh used are all available to the site okay nice um and then soil conditions I'm assuming based on this visibility report

111that you all maybe looked at that we do um and I'm hoping that it's clean right right environmentally you're fine and the good thing is school sites they the state really doesn't like putting in my brownfields uh so um we are dealing with a clean site with regard to geotechnical conditions specifically again common throughout uh Silicon Valley we're in expansive soil so we're going to have to design a foundation system to address that but that's not uh particularly unique uh to this site okay I thought so I just wasn't sure I'm like let me ask um in regards to the clean sites and um I think So based on the current where we see it I mean I guess we're not at the option of the criteria right that we talked about the zoning we're

112not at the three yet but very possibly can get there well the recommendation of the workforce housing committee was to go with uh that third and try and expedite it to the extent that you can so again as Joanna outlined uh the next step is to do a pre-application meeting with the city and during that process we'll uh be able to conclude whether or not in fact uh that's available to us great perfect thank you show those are my questions okay uh across the floor Shelton thank you um first I just want to start off with appreciation uh it seems like the you know just the timelines there was a lot there's a lot of urgency around this so thank you for turning around all those um tests and uh just quickly in the whole

113feasibility study so quickly um big thank you to trustee uh quintetto and vice president again for shepherding the committee through the last few years as well as all the committee members um and to the voters that you know you've pointed out earlier have made um this Bond possible um I was a Committee Member briefly before I became a board member then you can't have three board members on the committee so I do remember um kind of shaping up the criteria and so I do think the site that's being proposed is ideal um for a lot of reasons but you know thinking about back to sort of the generational you know change I mean this will increase property values for the surrounding community and that one of the equity principles we had was and again in

114Alabama you could put this and lift up communities any of our communities but I really think um a and again we kind of think of it D5 east side right it there's just not a lot of development opportunities because there's land is so locked so um this is Alan Rock right investing in our community not just our bond dollars but lifting up um whole communities with new projects like this so very exciting um I do have some questions uh related I have about three or four questions president so I'm going to start off with um sort of this you know the urgency around affordable housing and I hear hear everybody half of your income going to housing it's a terrible terrible San Jose Silicon Valley standard right the people are putting half of their income

115to housing it's wrong but and that's why we have the crisis that we're that we're in um so thinking about maximizing the units right you're coming in at 78 units at Matson but I'm reading like maybe 90 is I have no idea back to like you know this is not my world but um you know we have money is there like any sort of creative financing strategy to to figure out how to get the the 12 other units like is that something like Partnerships can happen other people come to the table or it's just like that doesn't work oh yeah yeah let's say the federal government and all of a sudden it's no longer a teacher workforcement okay it's open for everyone and so it becomes an issue our goal is to focus on our

116workforcement and so that's that's been looked at okay makes it very difficult as soon as you bring me cash from anybody else then all of a sudden it's opened up yeah okay so it defeats the purpose of trying to use this as a way of attractive achievements okay thank you if I could add just another comment on that note as well we'll have two Bond measures that we're working with in the balance department and only one of those Bond measures allows for Workforce housing okay and so the second component of that is as we increase the number of units the costs uh take away from the ability to use that monies for other projects throughout like this Minister plan that yeah put that thought out there as well thank you um yeah just you know

117obviously looking for more units but now I understand the answer to that question um in terms of sort of this question about sequa right so we have like the the third option which is uh I don't know a b and SB and all that together um like that's a no-brainer we would want to go for the quickest fastest like get sequel out of the way is there and since it's brand new I guess we don't know but is there any downside to to I mean we want to go that way I'm just trying to think like why are the other the other two options are just like status quo the old way how things would go or or could we get denied and have to go through it uh um yeah I would say there's

118no downside so it's simply if the project um is determined to be eligible which again just based on our initial research we think it is um some of that criteria has to do with on-site environmental conditions which we think there's no issue on so it's things like that as well as um you know that the project is a certain number of units and we've checked that off so we think that the project will be eligible but until we're we're really you know there speaking with the city and and have all our proof you know it's hard to say for sure so I have oh and if I could add on that as well Joanna um these are new tool boxes there are tools that will the state legislators implant limit uh especially SB I think

119it's AB 2015 it's not even inactive until January 1st so these are efforts by the State Assembly that have given us school districts uh a greater ability uh than the traditional professors that have been in place for years so yeah so it's great that we're going to be first in line for that um I do have a question about and I don't know if this is for you colvera or just how it works maybe in your Santa Clara um place but so we build it a teacher gets a unit a teacher leaves the district what happens to their lease do we still house them those those are the policies that can could be created later on I think we're a little bit ahead of yourself um but those are the policies that um a kind

120of an outside not the board itself but kind of a non-profit organization that oversees um the maintenance the lease agreement and stuff like that we can put those in place um upon the desire of awards I do have an example uh Jefferson Union um High School District was just completed 122 units in San Bruno has a policy that um should uh resident need the employee of the school district they have to vacate the unit within 90 days and they have a legal opinion that that is um uh that is legal so great thank you and so my last um it's more of a comment just um and I again appreciate all the the committee work the community engagement um and I just think I think we know that change it's hard right new new developments

121in communities it can it we can see it from a positive standpoint others um will will you know it will be changed and so it will be questioned so I'm just gonna you know be committed to continue to understand what our community engagement process is I think after we move forward with this exciting news right we could be door knocking right to the folks on Lavon or whatever it is because I think um we do need to be very intentional about kind of not selling but you know promoting and hyping what an incredible thing is you know and again maybe we don't want to get too far out ahead because it's 18 months but um I do think our community engagement strategy we can start being once we have the site selected and again I'm

122fully in support of the Renaissance at Matt's Insight you know that we think about um a more intentional Community engagement process moving forward but thank you everybody I do have a question yes hang on I I do recognize you so trusty Chavez when would that provision be reported from the get-go on the 90 days if they're not employed by the alumrun if divorce results for them yeah so that's at your discretion but yeah typically that would be the way it would be set up thanks sure is that are you finished there Christy challenge okay there's a chance can you repeat your question so um the provision that he talked about uh when uh Sheldon asked when trustee Sheldon asked for the um if they still worked in Alum Rock if they're still employed then yes

123but if they no longer are employed by Alan walk then the provision would be 90 days that they have to vacate oh that you know uh carpentero you got your your response yes yes all right by the way that would be just that would be documented in the lease agreement yeah uh between the residents so uh they would know that as well I mean it's not going to be a surprise to anyone yeah yeah with regards to that um I'm we've seen that Santa Clara unified has been able to run effectively uh a project similar to this for what 25 plus years uh not more I believe it was completed in 2002 so it's been a good time and so looking forward to seeing those best practices that we don't have to reament the wheels

124we've already had some of them that's right um and with that said I'd like to if you um allow me that when the when the when the time is appropriate to make a motion um but I'd like to speak on behalf of the work that was done by the committee uh I know a lot of it's already been mentioned but I'm really appreciative of the uh work that everybody was appointed uh we tried and we um and we achieved a good representation from the bargaining units or the leadership at uh different levels and so community members who are are bona fide actively engaged and uh um and so very very proud of the work that was done by his group um that was able to bring um you know diverse voices not always uh you

125know there was very good questions asked and sometimes we shifted Direction based on the these suggestions and recommendations that were made because we felt that it was going to be a better product a better um and more well thought out uh idea and so thanks to all those who participated in I'm very very appreciative their work um once again we took a very high level approach just be beginning with the very very ten thousand foot level is this going to work is this even um acceptable to the community and so very proud of the support that was granted by the public uh both in the polls as well as in the actual votes that took place um and so uh I'm I'm we ultimately the committee has already been stated uh recommended based on a

126variety of reasons but the the Renaissance and Medicine site and with that said if you'll allow me I'd like to make a motion uh okay I I have I have a moments program okay yes yeah because I you know the president speaks last but I do uh so that brings it to me but I I do want to first of all uh Express uh my thanks to the workforce housing committee I mean this is your you know in a sense this was your your big idea right you know and and uh vice president Herrero loera for being right you know uh the second you know the other member of the workforce housing committee area Teamsters CSEA uh you know administrators as well as uh Administration members of the administration and members of the community and

127I may say you know and I am and I spoke to superintendent Bauer and she is and assistant superintendents Chang and Campbell and tariko I I want to kind of uh how uh how you say to uh Mark the you know this major major Milestone of this District this district is a to as uh on you know about we are about to embark on uh the largest single investment uh that this district has made in Generations uh the largest effort of revitalization of our neighborhoods uh in many generations I think it was it the last you know the San Antonio elementary was uh renovated and rebuilt and was it 20 to 2010 and prior to San Antonio the the last last big project this District undertook was 1972 which was the construction of uh and

128completion of Ocala middle school so I wanted to you know uh you know to appropriately Mark the you know that this is a huge huge step in you know uh you know and I said when I uh ran for you know ran for a full term that you know and as I said when I was first appointed to the sport that I would take a forward-looking approach to so you know to working on the issue the many things that Allen Mark faces and uh this this uh development is uh I think uh in time will be very you know of great benefit to our community of uh you know to help you know in a way to secure this District's future for for years that come so uh with that I I now I have

129an opportunity to move to uh my question so I just kind of wanted to ask oh you know uh when the study was then uh could you define what political feasibility was yeah that was really to refer to the entitlement process in terms of how the project is ultimately approved thank you so much and you know part of that is uh you know you know in related to the entitlements and I kind of you know as you know as the board all already knows that a lot of my efforts uh with regards to the real vitalization of the East Side Alliance is in a bid to you know although I was not uh on the workforce housing committee I have always been broadly supportive and my work with the uh you know revitalizing the East

130Side Alliance of school districts is was part in part two uh protect the the local control of our school sites to shepherd shepherd you know help Shepherd this development eventually you know in the entitlement process so I um what the city how what you know is it at any point where the city would would be able to challenge uh you know if we were to you know uh pick any of the uh option three and option two for the entitlement process because it's sort of like I get it I see that there is you know there's a streamlined process but streamline processes can all I you know can also be challenged so I wanted to have a greater understanding of you know what the possible challenges might be um so we had a a preliminary

131discussion with the city and um I would say our impression so far is that they're definitely in support of the project as a whole but until we go through this uh preliminary review stuff they could only provide so much feedback um that being said in terms of their ability to challenge I think um you know it primarily comes down to our ability to demonstrate why the project is eligible for these two pieces of legislation and granted you know one of them is new so everyone's learning so you know there's that um element to it but I think as long as we can demonstrate that the project is eligible then we'd be in good shape but Bruce if you wanted to add anything yeah the only thing I'd add and I'm sure the district has been

132through uh sigua uh before that it's always challengeable the question is um will the courts uphold The Challenge and we think again uh relative to ab20 295 and um uh SV 35 um those are pretty bulletproof so there's a great deal of certainty that once we go down that path that the approvals will stay in place thank you so much and with that I also thank you thank you all for your work and your support of our district uh as we work through work through starting this this process so uh with that uh I have a was it going to make a motion uh we're present if you want me um I'd like to move with the approval uh of the accepting and approving the feasibility study and uh selecting the Renaissance at medicine as

133a site to move forward so I have a motion from Taro to accept the feasibility study and to designate Renaissance at Matson as the site and I have a second from vice president Herrero loera uh with that uh um and this could be it's a procurement question but at what point do we procure or look for um and again I know it's after we're approved but the development developer process and I think there was one other thing we have to procure I can't remember uh um but I I guess my my I I was under the impression like at some point well the board we talked about property managers right they would end up running it but will the board still be making all the decisions on the as the developer right will the developer

134come to us yes we're not going to become like Alum Rock Properties LLC or something or you know that that'd be a different process that the board will have to decide yes okay so everything will come but we will be looking so we will have a procurement for a developer correct wow okay okay with that I have a motion by clerk Montero second by uh vice president Herrero Valera and saying no further questions or comments by members of the board I'll move to a vote I'll call you as I see you trustee Chavez aye vice president Herrera loera aye yes and myself voting I item 6.01 is approved thank you so much big big things yes we have 27 items is there anywhere oh okay consolidating some of them so that we can uh you

135know get to closed session yes yes uh for example like um owner actually given time you could have moved some of them too close to to consent but um like 606 through 60 through 608.1 uh oh two throw nine are you comfortable with that one Motion in one motion that's fine uh Mr Chang would you advise I'm sorry what was this question more uh clerk Quintero asked you know if I am 6.02 through 6.09 can be approved uh with one motion class if whisper you know I I'm broadly supportive I just need to you know um I have missed uh before willing to reopen the agenda and please among consent okay that's fine okay so I have a motion to reopen the agenda from clerks I was just reminded that this wasn't a question posed

136to council previously and we we are not allowed to do that yeah okay oh so we can move okay you have a motion second okay so we I have a motion from question to move what items to consent 6.02 to 6.09 okay so uh can I amend that to include 7.01 and 7.02 those are non-monetary oh yeah okay so the resignation well yep okay resignations is item 9101 okay so I have a motion to approve to move item 6.02 through 09 7.01 you know or I should say two reopen the agenda to move item 6.02 through 09 7.01 7.02 and 9.01 to consent and 8.03 okay and 8.03 so does the original maker of the motion accept those amendments yes yes yes okay uh eight point okay so there is a motion by 12 Quintero

137to reopen the agenda move item 6.0209 7.01 to NO2 8.03 and 9.01 to the consent calendar and I have a second from vice president Herrero loera who who concurs in amendments so with that out you know uh I'll open I'll call for a road I'll call you as ice do we need public comments okay uh I'll open the the motion to public comment can we omit 802. just 803 just 803 got it okay so I'll open the motion to public comment is there any public comment on the motion oh excuse me research designers and designations is informational among the Empire okay uh okay very good thank you uh Mr clerico uh seeing no public comment on the motion seeing no further questions or comments by members of the board um wrote Our College I see

138you uh trustee Chavez aye vice president yes and my self-loading I item 6.02 through 6.09 7.01 7.02 8.03 and 9.01 are moved to consent okay very well uh we move to item 7.03 uh proved Consolidated application and Reporting System cars 2021 and 22 2022 23 and 2023 24 reporting and 2023-24 application for funding second motion by trustee Chavez second by clerk Montero Mr Chang request to approve thank you okay I'll open the public comment anything they'll probably come in an item 7.03 questions and comments by members of the board seeing none I'll move to a vote I'll call you as I see you presti Chavez hi vice president and my self-loading I uh item is approved uh for a four to zero with trustee Forrest Shelton uh not voting moving to item 7.04 approved pink

139to get her designation of California state preschool program same motion by trustee Chavez second by vice president Herrera loera I'll open the public comments seeing none uh questions and comments by members of born I'll move to the world I'll call you as I see you Christy Chavez aye vice president aye Quintero all right Dusty Flores Shelton 7.04 chairman yes but uh yes okay I hear a yes and my self-roading eye item is approved unanimously moving to 7.05 approved California Department of Education Amendment one local agreement for Early Education Services for California state preschool programs within Alum Rock Union Elementary second motion by General second by trustee Chavez I'll open the public comment saying none questions and comments by members of the board saying none uh we'll go vote I'll call you guys see you trusty

140Chavez aye vice president and okay myself running eye item is approved unanimously uh uh items 7.06 information oh okay uh California yes so uh you know I encourage members to read at the item 7.06 at their uh at the earliest convenience item 7.07 oh wait a minute I still have to take public comment on 706. so it's a public comment uh I'll open 706 public comment staying none okay the item is information only moving on to item 7.07 the California Department of Education expenditure quarter four report formation aptitude uh at Goss or literacy support Block Run uh this item is for information only so I'll open 7.07 to public comment saying none come on I'll encourage members to read at their earliest convenience moving to uh let's see here 8.01 approved request for approval for

141our okay meat products for 2023s 24 school year uh motion by trustee Chavez second by clerk Quintero uh super uh Mr Chang thank you for president uh the administration is requesting approval of the contract for food um sorry for food product bit and contract uh to cream company and meet LLC based on pricing and meeting all services level the amount of the contract is three hundred thousand dollars okay I'll open up the public comment seeing they'll probably come in and I am 8.1 questions and comments by members of the board staying then I'll move to a vote I'll call you as I see you trustee Chavez bye vice president aye Club Quintero aye trustee Forrest Shelton yes and myself warming eye item is approved unanimously uh item 8.02 approved unauded in actuals financial reports for

1422223 report to the Boron unaudited actuals as required by law do I have a motion second update motion by vice president Herrera second by Quintero I'll open it up to public comments saying no problem uh no public comment I'm 8.02 questions and comments by members of the board staying none I'll move to a road I'll call you as I see you uh wait a minute I do have a quick presentation on this item okay you can eat them breakfast and members of the board um tonight I'll be presenting the uh unaudited Action Report um this is capturing how the district did financially um in the last fiscal year um so we'll start off with the um general fund Revenue uh total revenue that District received last year was approximately approximately 186 million dollars um up

143with um about 124.6 is unrestricted funds and 61.4 um were restricted going over to the expenditure side of the district's expended approximately 155 million in total expenditures um up with 185.2 was unrestricted and 69.7 uh was restricted expenditure um this captures the um uh revenue and expenditures for the general plan starting off with the administrative Channel fund uh the district started the year uh with approximately 26.7 and beginning balance uh let me see approximately 124.6 in the total revenue um a total expenditures of 85.2 this is made a transfer to the restrictive side mainly for special electrical and restrictive maintenance in the about 27 million dollars and ended that year or last year with a little over 39 million dollars in from Dallas for the unrestricted side on the restricted side the district started the

144year with about 14.4 with a total revenue of 61.4 uh total expenditures of 69.7 it received contribution from the unrestricted general fund um when being I think approximately 26.7 million dollars and anything yeah last year on the restricted side um I think approximately 32.8 million dollars um this chart shows you um a breakdown of all be restricted uh or general employment or Carrier would actually reference it I won't go through all the list but just want to highlight some of the programs that um thus have a huge amount to the first one uh the expanded learning Opportunity Grant um we had a carry over 10 million dollars and remember this is the grant that provides maybe services for after school program uh before school program intercession um and so you know the state have made

145a commitment attempts from providing funding for those type of services or programs um the other one is the kind of towards the middle the 4.6 that's related to the Arts music instructional material discretionary block grant um this is a one-time um fund that was provided to the district last year um and this is the fund that needs a plan for career approval before we expend that money um so that we broke me forthcoming in the near future and then lastly um learning recovery Grant um that's also a one-time money um we have a carryover with about 10.8 million dollars and that funds can be used until um June 30th 2028. um so that kind of highlights all the um restricted carryovers on the general fund side uh with that I'll be happy to take any

146questions thank you hey further questions and comments by members of the board [Music] I think I did okay I mean I just wanna I think if I may be vice president something just to reiterate it to hear it and understand it uh especially on these last numbers that you provided you know some higher than usual rights of 10 million the uh 4 million most of those if not all of those were one time and then one of them specifically we can use up until 2028. and it's not I guess used up until is like we get to spread it out based on the needs that it's highlighted correct so the learning recovery Grant um that has a carry over the 10 million dollars that has a lifespan until 2020 like June 30th 2028 the Arts

147music Black brand also was a one-time money um we have until June 30th 2026 to utilize that my first ones yeah thank you trust the floor thanks thank you vice president for bringing that up because um but that it's in a restricted category so two questions one it can only be used for what right and a good Financial practice would be that you can't use one-time funds for ongoing purposes right like salaries like benefits right so what what is the district's plan for spending it is it supplies laptops whatever so so the two pots of money first let me cover the art music uh discretionary block grant um that has a broader sense but the board has the um necessary in terms of what that money can be used for and we're going to be

148we're going to put a plan in the near future for the board to consider uh in terms of using that money they can either be used to suppressing music um but there's the language of discretionary so the board does have the latitude um to whatever service they feel is appropriate um but ultimately there will be a plan that will be coming to the board for consideration I'm sorry I was more talking about that 10 million dollar one that was just like recovery learning recovery like not the Arts one which feels more broad but still it's is it restricted those those are restricted to a certain place um they they are on the restricted general fund side it does have some broad language usage in terms of if you maintain or stabilize the Staffing level plus

149size Ratio or level of services then those funds can be utilized to spam respects with those kind of services but benefits we could I mean the board could make that determination um but it it gives you a guideline of what those money should be spent on but there are some flexibility where that money could be spent on okay but again our but good Financial practice of using one-time funds for ongoing costs that that is that one is that utilized here in this District um that that is not really a good practice for us we have useful time money to keep us afloat for example the asset funds that we receive in the past um you know to avoid any immediate and severe cuts um but best practice it's not utilizing those funds funding you know

150for ongoing expenditures yeah thank you vice president Herrera thank you I just sparked um thank for those questions because I mean obviously we wouldn't use it to raise salaries if we got to end it at 2028 I mean yeah and then I mean I guess if there was some creativity of um if in the language we can include it in maybe some of the uh one time um God I had the word here but uh not the salary but they get a stipend right a one-time stipend or something like that I don't know if it's if it's uh available yet but I mean I think this is good information 10 million dollars sounds like a lot but it's not so I'm sure we've already you know used part of it I'm thinking also for what

151it's you know what it says it's for um there's a lot of uh loss of learning loss right and so I mean the tutoring the extra help that our students also need slash supporting our teachers to make sure that that's um yeah but I mean this information is good it's not a lot of money you know it sounds like it especially if we're spreading it out until 2028. um but yeah that's that's it thank you so much yeah yeah just if I'm a react just to give an example um we have utilized the and the board has approved the learning recovery Grant funds to be used on those Smart Boards that's gonna that has been deployed and will be deployed throughout the district thank you so much yeah well I have a question myself I

152want to go in uh okay uh I thought it was again no I I thought it was the end I wanted to touch on the Arts um on the Arts pot of money and I completely understand that uh the word discretionary is thrown in there and that is uh but however it's a reason why that that title was given is to invest in arts education and so I'm highly concerned of just simply grabbing the pot and then spending it all on everything else other than Arts other than the artists just simply I think that Arts is what makes life worth money and it's a cool stuff just that the wild boss Wars William said what do we remember about the Romans or the Greeks I remember that great accounting practice system not to knock it

153will be remembering that one and so it's important to continually invest and make sure that those resources are used to continue to support gardening so I just want to make sure to put that out there before we get to a time we're gonna have to make a decision uh well I do have a question uh Mr King now the uh the Arts Grant has an end date of June 2026 they were learning recovery Grant is uh June 2028 so I guess the the budgeting part of me would say you know in order to make the money last as long as also we would sort of divide you know the the grant money by the number of years available in that Grant in order to stretch it out so for example um the the learning recovery

154Grant is 10 million dollars this is 2023 so uh if the end date is 2028 roughly 10 million divided by five so you know two million dollars a year to kind of stretch it out like that so I just kind of so how are we how are we uh budgeting these Brands to sort of make it last uh as long as possible so well while that scheduling kind of makes sense um I think you know considering that we're coming out of the pandemic and there's a lot of needs in the immediate time I think a lot more money could be infused towards um additional service that um helped the learning loss and the learning recovery um so it does make sense to fudge it out but depending on the needs on certain years and immediate

155needs um those numbers might not be divided into equal amounts okay because my I guess then that you know my kind of of fear is you know it's sort of like uh you know uh uh you know they're kind of I don't you know my fear is having it Peter out in the fifth year for example would be learning or category Grant or the third year would be arts arts Grant right so I guess the thing I can understand that there are the needs and it's sort of like you know part of it is uh what is it really you know uh I ca you know my philosophical preferences to kind of even it so it we don't have this one big thing and then have it Peter out at the end if you understand

156where I'm getting actually and and part of it goes into the planning process as well right um I think we just got this money uh we weren't even sure how much money we're gonna get based on the changes from you know what the governor's opposing back in January what cuts was posing in May and what we actually ended up in June so um part of the planning process identifying uh what those needs are uh what we want to do is be tactical about it we don't want to you know save all this money and then just throw it you know have to spend it at the end um you know that's one of the things we try to coach our administrators with some of those funds and we want to take that same approach to

157it uh did you have a question yeah they have like super random but since we're just talking about the budget um uh last Friday I was at a round table with Congressman Jimmy Panetta he was talking about gun violence prevention the community and the the question is the last year but I think it went into effect this January the federal government passed the bipartisan uh safer communities act which is supposed is supposed to be moving funds to schools and so I'm wondering when we're going to start seeing it I just asked like the city intergovernmental relations team Mike is the city getting into it so now I'm sitting here going are we going to be getting any money from that and when um we actually just uh they released the RFA a couple a couple

158weeks back CD did so we did apply for it we finished writing the grant at 11 56 at night on night before next yeah so if it was a little sweepy it's because SEO and student services were working to finish it by 11 59. so what did we applying who would apply for I applied for the entire district for all of the schools because we want to create robust tier one and tier two um and really begin to partner up uh to address a lot of the things that you were talking about earlier in terms of healthier boundaries for kids ipd all of those things so um we're writing it to really create uh like I said The more robust tier one tier two we also want to uh build out more Partnerships with County

159with City uh to really begin to serve our kids um and real time more more so and also build our capacity to create spaces that are no wrong door that are zero to ninety nine um we want to serve our kids in our community so we did write for it um fingers crossed candles so what was the what's the dollar cap for us uh dollar cap for those was eight million 850 000 and that's over the three year spread altogether so it's about two million three hundred a year or three years and that goes to State CDE and then so it was CDE um because what happened was the feds basically sent the monies up to the uh State education agencies and so CBE is getting 118 million um so I asked for just a

160little for us okay thank you of course thank you so much all right any further questions and comments by members of the board alrighty let's see you know her comments and questions I'll move to a vote I'll call you as I see you trustee Chavez hi uh or vice president Herrera aye Quintero and my um crusty foreign yes and my self-loading eye item is approved uh moving to item 10.01 uh well I will just ask him will the maker the motion read the dollar amount because I need my vocal cords school year is the amount of 1370. okay I motion by Quintero and I'm 10.0 one second via vice president gerardoira Mr Chang please approve okay now open 10.01 to public comments seeing none uh uh uh I'll open to questions and comments by members

161of the board yes me too you know want to move uh but I just want to underscore the point then um out of the school district we have our boundaries and we have the people that we serve I'm very proud of the fact that our Mark serves all of our our children um into and provide them with quality and dignified education and in those instances where we can't do it ourselves we won't find the right organization to do that and so we don't counsel out our students we provide them the support that they need so that they can go ahead and have access to the uh education that they rightfully deserve here okay thank you for that you know that that much needed reminder about uh our role in this community as it regards to

162educating all our children uh so with that I'll move to a vote I'll call you as I see you trusty Chavez hi vice president Herrero aye Clarke Quintero aye Chrisley for Shelton yes and myself learning item is approved moving to item 10.02. contract with Community Schools Community School of Music and Arts I mean we are now 169 122. all right motion by Club Quintero second by trustee Flores Shelton Mr Chang will you present please prove the contract okay uh okay I'll open 10.02 to public comment saying none I'll move to questions and comments by members of the board seeing none I'll call for his own I'll call you as I see you trusty Chavez aye vice president Shelton yes and my supporting eye item is approved unanimously moving to item uh 10.03 contract with Verizon

163Wireless for 23.24 in the amount of 275 thousand dollars okay motion by vice president second by trustee Chavez uh Mr Chang will you uh present please approve again okay uh I'm I'll open 10.03 to public comment same none questions and comments by members of the Lord saying none I'll call for the road I'll call you I see you trusty Chavez aye uh vice president gerardoira aye uh clerk Quintero aye uh trustee Forest yes and my cell phone and I items approved unanimously moving to item 10.04 contract with Insurance Service West uh in the amount of 452 thousand dollars okay motion by vice president Herrero lower reckon second by trustee Chavez uh Mr Chang will you present please approve thank you okay glad Aon Risk insurance that's that's fine yes uh okay um open 10.0 for

164the public comment seeing none questions and comments by members of the board seeing them I'll call for a vote I'll call you this as I see you uh trustee Chavez aye vice president Quintero oh okay okay I heard nine uh thirsty foreign moving to section 11 contract extensions over a hundred thousand dollars item 11.01 move to approve contract with Maxim Healthcare for 23.24. uh extension let's see um original Contracting amount of 700 000 requested to increase uh 374 400 for a total contract of one million seventy four thousand four hundred dollars okay motion by vice president second wire trustee Forest Shelton I'll open 11.01 to uh public comment yes I would just like to say that I believe that these are positions that area could have members at and that instead of going to outside

165I would like to see a different um approach to maintain these positions within the units I don't pay or anything no further public comment uh questions and comments by members of the board well I then I I guess I'll have a question question then uh let's see here uh be uh so to the appropriate administ assistant superintendent uh a board certified Behavior analysts is this sort of like a school psychologist no um a behavior analyst is is a it's a behavior specialist that goes in and these two in particular will be supporting our regular Ed teachers they will be going in and kind of doing observations helping the teachers um if they have you know situations in their classroom that they need support help right Behavior Support plans oh so then I guess the the

166follow-up question is uh Let's uh so with this have been I guess in years past if if in when there was a in-house District equivalent uh you know was this uh was this a you know position at one point or another yes yes so yeah we have a professional Behavior specialist but a bcba is more specialized than we've typically used in the past to because we're seeing different behaviors and different levels of behaviors so they're licensed then in a similar way to a school psychologist but in the area of just applied Behavior Analysis okay so just so it's a higher level than Behavior specialist we do have positions and we have current teachers on special assignments and behavior specialist positions that these are in addition to that okay so if we ever have something like

167this in-house prior or just the currently working on how to do that um but since it's not a certificated position they don't have credentials in the same way a teacher would that we just need to figure out how to do that oh that works best for Allen now okay thank you so much Anthony uh uh okay with that saying though for questions and comments by members of the board I'll move to a vote I'll call you guys see you trustee Chavez hi vice president Herrera aye uh clerk Quintero all right um trusted for Shelton yes and my self-loading eye item is approved uh okay we'll move to item 11.02 motion at um yeah the original group development changes ten dollars uh one million 132.50 second okay motion by Clint Montero uh second by trustee Chavez

168on item 11.03 um open to public comment I'll move the questions and comments by members of the board yes and my self-loading eye item is approved unanimously uh I am 11.04 contract extension with the cheetah kids for 2003 23 2024 in the approval contract 103 932 request increase of 93 837 for a total contract amount of 197 769 dollars oh case uh motion by trustee Chavez second by uh trustee Flores Shelton I'll open uh loving the item to public comment seeing seeing none uh questions and comments by members of the board saying then I'll move to a vote I'll call you as I see you trusty Chavez hi vice president yes and my Seth rolling eye item is approved unanimously moved to item 11.04 moved to approved contract with laser Works between 324 and the

169amount total amount of 590 thousand dollars okay uh motion by vice president ferreroira second second by Christopher Shelton alrighty uh okay I'll open item I 11.04 to public comment same none questions and comments by members to be born seeing none uh I'll open and then I'll move to a road I'll call you I see you trustee uh Chavez hi uh vice president yes and myself one and I item is approved unanimously so uh we moved two section 12 consent calendar so I may remind the board that the consent account you know uh items 6.02-309 7.0102 okay 8.03 and 9.01 are tacked on so yes I'd like to pull 12.04 approve acceptance of vendor and payroll warrants um okay uh do we and move the rest of the consent calendar or the rest have already been

170moved so now the issue is we have a there's a motion to pull uh you would like to pull 12.04 okay there's no second or second to I think she motioned to to pull and prove the rest of the consent I didn't hear that I didn't hear a motion to approve it Oh I thought you know could you stop me all I heard was you wanted 12.04 um so when it pulled and I'd like to move the rest of the consent I found her yeah okay okay very good so I have a motion from trustee floor Shelton to approve item 6.02 through 09 7.01 7.02 8.03 and 9.01 resignations is informational only and uh items 12.01 through 03 and 12.05 through 12.17 uh I have a motion from and second by vice president Ferrera loera

171I'll open the public comment let's see none questions and comments by members at board saying none I'll move to a vote I'll call you call you as I see you uh trustee Chavez aye vice president Herrero lovera aye Club Quintero trustee Flores Shelton yes and my self-boarding eye item 6.02 through 09. uh what was that 7.01 7.02 8.03 9.01 12.01 through 03 and 12.05 through 12.17 are approved unanimously so with that moved to item 12.04 uh Christie Flores Sheldon thank you um assistant superintendent quilvera um in reviewing so these are all the checks basically that we write to vendors correct yes okay so my question is in going through I see several of the charter schools in our district and I added up the amounts and there's the total amount of checks that we wrote

172in August was 7.9 million of that total 2.3 million went to Charter Schools from everyone from Ace Empower Alpha uh I want to just name them all so I'm on the record um Kip Heartwood kit cries rocket ship puerza and rocket ships he said where they did I miss any what is this what is this score and is this just a annual payment and what is it for it's it's an annual monthly payment um school districts like ours are required to pay in lieu of property tax to Charter Schools it's really transferring a portion of the property tax that we collect from our community and what that does is that the state put this law in place so that Charter Schools can get some cash flow during the year um the amount that we transfer

173over to Charter School is actually backfilled by the state um cut up on a monthly and also an annual basis okay um I'd like to ask if the administration could return with sort of a a year-to-year analysis so that we could see what um what the expenditures have been to the charter schools in our district over time and they did hear you say the state backfills it 100 correct yes so when do we when do we get paid so we we get paid based on our lcff um entitlement um we didn't want to be apportionment from the district from the state um the so the two funding sources that goes into lcff um are property tax and state aid for districts like ours um the county is the one who actually transfer all the property

174tax through the County Office of that and they transfer that to our account um they don't directly send it to Charter Schools we do a calculation in terms of what the charter schools portion is um and he transferred that money to the charter schools that are listed um I believe on a monthly basis um but whatever amount we transfer to the Charter Schools uh we get back from the states when they uh fulfill our lcfm entitlement throughout that so whether they're they're Charters approved by this District or not they just are in our boundary that that cash flow it comes through us correct yes this is only for property tax property taxi transferred from the county assessor's office or the controller's office they send that to the county office event the office event sends it

175to or apply to account um and then we internally do our own calculation based on Ada um to see what portion of the charter schools are entitled to in regards to you know the total property tax that we get based on our Ada based on their Ada so we provide them with the new transfer on a monthly basis but like I said at the end of the year we do get a true up from the state to say if this is the amount that you're sending to the Charter Schools um we're going to pay you back right so well the state may make us whole I think the analysis would be good for us to just see what the overall big picture of those dollars that otherwise would be coming to us if again if

176the enrollment hadn't switched over from an Alum Rock adac to a charter ad yeah the only time that it would hurt um our district is if we ever became basicate um if you ever can basically then they would be entitled to a portion of that money where the state doesn't backfront at all because as a basic gate we would get access and and you know in our health I mean I would still argue there's still pain right so right whether we're basic eight or not um but I just think seeing it in totality over time would be good at some point thank you sorry I see but before that I'll just open quickly to I am 12.0 or for public comment okay seeing no public comment I'm 12.04 Quintero so just um so essentially the

177bathroom one of the government is getting us into the church no so um property tax that are collected that belongs to Alum Rock um are collected by the County Treasurer controller's Office um yeah and so they allocate those funds directly to Alum Rock what we do here when we get those funds is that we have a calculation that we need to do based on our Ada and the charges Ada that determines the portion that we need to send the charters in our boundary because what my the what I want to get into is so we're sending them a certain amount of cash let's say that it's a school that have primarily students coming from outside so are those students counted as a whole or they just got their what is it like 98 students I

178mean they triggers about 39. and then they have 300 students coming from Sunnyvale as far as other places and then we're handing over um tax dollar from Allen Rock to under to fund the education I would need to verify um that actual calculation in terms of whether um you know we're only counting people who are residents in our boundary or if you know we're carrying the whole Charter Ada um but I have to verify on that yeah does the tax collector uh put any sort of Provisions that you have to give it to them or we do the Declaration from China at home they're done when they have those soldiers yeah the um ad code actually dictates that it's not the county um the county just sends us the property tax that we're entitled to

179based on whatever assessed value is um add code dictates um you know that we need to send them um the MD transfer which is the terminology it's actually just property tax that we that we receive and now we're passing it on to the charter school vice president uh and maybe when you come back with some of the breakdowns you know if you can show that Ed code and then um you know when you're determining how much uh because let's say there was no charter schools and the students came to our schools when the state county when they when the money gets to us we would keep it there was no charge because that money would stay here and go to each student at the education of each student exactly correct that that is correct the

180the the true impact of us sending charter schools to Indy transfer is that now their money that money is sitting in their account at the county controller where they earn interest on those on those cash flow um so there's a benefit for the charter schools when we do the MD transfer um but again add code is the one that dictates you know the whole kind of arrangement when you come back could you you know the whole follow the money kind of notion here could could you do some analysis around like following uh a child right like they go what if they go to a charter school and they come back to us does the money flow because you just said it's it's it's in a cruise interest but you know that's based on an October

181Ada report but kids and families are fluid right if if a child is in an analog school and then goes to a charter or come or comes back to Alum Rock right it is the money following the child and I you know it's complicated I'm clearly like muddling it but I'd like sort of like the big picture and then also because you seem really knowledgeable about this like break it down so we can understand how to follow the money yeah we we can put together an analysis um I have to be forthcoming that tracking it attached to the student is yeah yeah yeah we can we can prepare something thank you and I have a question so I guess uh it bleed you know that chill you know I wanted to clarify uh I you

182know when I was a first appointed in the board in January 2021 you know I did ask this question of the at you know and it was clarified that we have unfortunately property tax uh obligations to Charter Schools so I guess that just leads me to the you know chilling question uh huh has there you know has there ever been any thought that I guess there are are limited funds may be used in the education of non-resident District you know non-district resident students because it's sort of like you know I'm just now it's period you know the district the district is calculating based upon uh the charters Ada uh what you know you know is this is the charter reporting uh you know I know they have to report a total Ada but are they

183also reporting to us how many of our kids are going to you know their Charter hang on did you need an answer yes um yeah we can I mean the the county do keep track county where I say county is uh um Coe um do you keep track of um student by District residents um for this for the for the kids that or for the charter school that they sponsor um we have those data for this charter schools that we sponsors in terms of whether they're District residents is an Alum Rock or they're from somewhere else um so we we do keep those data and the county does keep a data for the charter school that they sponsor so uh so so is our calculation based upon a total Ada or or that or the

184portion of ADA that that is uh Allen Rock District children yeah so that's the same question that uh trustee Quintero asked to verify on okay okay very well thank you trustee Chavez my understanding is that the Money Follows the student and also we have that happening now because there's some students that we have in our district that do not belong in the district but we still have them here anyway is that correct yes so for um inter-district students um if they live in a different School District's boundary and we're serving them we actually earned the Ada so we earned the money that that the student is generating yeah right yeah thank you very interesting yeah and there's just only one um I'm not seeing uh DCP downtown college prep so I wasn't sure if they're

185like off cycle if they get paid a different month or or maybe they have a different name that they yeah DCP is a little you let me check on next I know they were kind of a hybrid of middle school and a high school um yeah so that that models the little things okay thank you all righty uh seeing no further questions or comments uh I'll move towards I'll call you as I see you uh wait a minute did I have a motion on 12.04 no no motion yeah okay motion by vice president Gerardo second by trustee Fuller Shelton so saying no harder questions and comments by members of the board I'll vote I'll call you as I see you Christy Chavez aye uh vice president hi call Quintero aye um trusty Fuller shell yes

186and my self-loading eye item 12.04 is approved so we moved to section 13 closed settings 13.01 announcement and public comments regarding items to be discussed in closed session uh Mr Chang will you announce ment yes the um the board will go into closed session to discuss the item that are presented on the agenda in section 13. thank you thank you so with that I will open it up to public comment is there any public comment on items uh to be discussed in closed session saying none you know with that I uh we'll move to 13 Reasons to 12 sessions uh the board will recess the closed session it is but the boards will take a a 10 minute recess prior to resuming in the closed session so it is now 8 30. four so uh

187the board will resume in a closed session at 8 45 pm thank you very much we'll see you back we've got an open session resumes I think what settlement agreement in oah case number 2023-080-123 uh the the terms are a non-public school placement if there is no non-public school placement they remain in their term placement combat fund established in the amount of 14 500 Transportation reimbursements uh from 2122 and 2223 and six thousand dollars in attorney students uh this agreement will be available on request second um settlement by voter five zero oeh case number 2023050 596 terms of disagreement are um a combat fund and the amount of 7 500 attorneys fees in the amount of eight thousand and staff training for child find again that this is also available upon request um on a

188motion from Flores Shelton seconded by clerk Quintero uh again and year that was approved unanimously to be our next coordinator of special education an emotion from trustee Chavez seconded by vice president Karina Herrera Teresa deseles will be our new director of fiscal Service uh by a voter 5-0 on a motion from trustee Chavez seconded by trustee Flores Shelton by voter 5-0 our new procurement manager is min Tang and finally got a motion from trustee Chavez seconded by the Vice President Herrera loera on a vote of 5-0 our manager of operations and security is Juan Mendoza there are no more items to report from closed session okay thank you Mr Curry go so with that future section 15 future board agenda request request from you know requests from the board proceeding or from the public request

189shall be submitted in writing to the superintendent or designee with supporting documents and information at any at least one week before the scheduled meeting date items uh committed less than the week before the six uh scheduled meeting date maybe postponed to a later meeting in order to allow sufficient time and consideration and research of the issue and uh just the slip of the mind uh I forgot to mention uh you know please join our kids at the Moon Festival what year were Buena on September 30th to see our painter kids on stage for their third consecutive year so with that our next regular meeting is October 12 2023 and with that I adjourned this meeting at 11 37 p.m thank you very much have a good night