AVUSD Regular Board Meeting September 3, 2020

001i'd like to call the meaning to order roll call roll call dennis bender donna davis here maria oppara rick rawley wilson cell here [Music] i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice public comments kaylee do we have any public comments today we do um we have a few um that came in they did not indicate the section that they belong to but based on the content and personnel i believe it should be appropriately read prior to closed session the first one regarding officer carl willis school please carl and i first met at a star hearing over 20 years ago at that time i was employed with the apple valley fire protection district and the

002fire chiefs bart lewis allowed me the privilege of being a panel member while on duty over these years i have had the opportunity to see how carl interacts with family members and their true children many of them are angry frightened about the star process or even homeless in many cases carl has had to locate these families to deliver the subpoena during that time he would reassure them of the help available and the benefits of the tsar hearing because of his kind respectful manner these parents appeared before the panel and were helped by all the resources available having carl at the hearings was also reassuring to all the panel members because he had a way of calming and diffusing situations also the families were reassured seeing carl there because they had already interacted with him and

003he had made them feel at ease at my last star hearing in 2019 the panel was informed that carl would no longer be the school police officer delivering the subpoenas issuing citations and attending the hearings he is such a benefit to the tsar process taking him from this position just seems so very wrong i believe that carl is a man of character who wears his school police uniform with pride he gives all respect therefore gaining respect in turn respectfully submitted rita gay star panel member thank you let's see next i have oh i'm sorry i thought you were done yeah my name is emmett tucker i have been a resident of apple valley my entire life i have coached for many years for hcysl and storm i am writing on behalf of my good friend

004carl willis my daughter was going to be 14 years old as you may know he has always given me tips on school safety for her and advice on what i can do and what she can do this man has been a huge help to our kids at every school taking away someone who cares about kids more than most would be a mistake i wish there were more people like him in this world i am against willis being moved out of the school patrol 100 we need him right where he is thank you the next comment is from jasmine gonzalez to whom this made concern carl willis is a pillar in the apple valley community mr willis has always brought a sense of security to all those around him i have personally known mr willis for

005over 20 years he is not only one of the most professional men that i have ever known but also one who forced nothing but compassion and love into his job and community community is defined as a feeling of fellowship with others as a result of sharing common attitudes interests and goals this definition is exactly what mr willis brings to the people of apple valley he is a person who is not only well liked but also very much respected in the apple valley community having someone that is so respected does nothing but help the people of apple valley feel as if they are safer safer with someone who is familiar more comfortable with someone they have grown up with and happier knowing that my daughter along with my nieces and nephews are growing up in a

006community that is loved and protected by officers such as mr willis he has helped me and my family on many occasions when he is called on he comes with no hesitation he goes out of his way for his community and it shows through the amount of people that he is admired by throughout apple valley it is rare to find any person that has worked in a field for as long as mr willis has and still shows up every day happy and willing to work this only comes when you find your true calling it only happens when you love the work that you do mr willis loves the work that he does and it shows it shows to every person that has had the pleasure of crossing paths while he wears that uniform growing up i

007have always admired the man mr willis is he is a man of integrity his character speaks for itself i am thankful for mr willis and all of his services he has given to apple valley jasmine the next comment is from lisa gonzalez i have known mr willis for nearly 30 years in this time i have known him as a father coach to my children an officer and is as a dear friend as a father he has brought up too respectful and well-rounded young men as a coach to my children he has demonstrated patience and encouraged the boys to always give their best on and off the playing field he has passed down to my children and many others less than in sports and in life that i hope they will carry with them for the

008rest of their lives i see mr willis all over apple valley in his uniform exuding professionalism and the utmost respect for each person that he encounters he is a positive role model for many children for my children and grandchildren who light up when they see mr willis wearing that uniform proudly as a friend mr willis is so genuine and always willing to lend a hand when is needed there has never been a time that i have personally reached out to mr willis and he has not gone above and beyond for myself or my family i have never come across a person who had anything negative to say about mr willis i have never heard him use any kind of foul language i have never heard him speak ill of anyone he is the epitome of

009a man with integrity lisa gonzalez the next comment is from alex gonzalez senior to whom it may concern carl is one of the most respectable persons i've met i have personally known carl for 23 years he has remained the same nice and kind man through and through from what i have seen throughout the years carl takes great pride in his job and family carl's son played sports with my son growing up and sometimes was their coach i can assure everyone that carl is the kind of man you want around and protecting the children of the school district carl's respectfulness character and integrity is unmatched he never raises his voice or reacts off of anger and that is an important characteristic to have in an officer whenever carl sees me and my family he never fails

010to properly greet us and make my wife and kids feel welcomed i truly feel from the bottom of my heart that carl is everything the public should look for in a police officer and role model sincerely alex gonzalez senior the next comment is from linda gibson hello board members i am writing this letter on behalf of carl willis transportation safety and reflecting on the past 13 years of working with carl i know one thing that stands out in my mind and that is that he is always a gentleman we worked very closely at the district police department i feel strongly that he is a fine example of an excellent employee one who is at work every day and greets everyone he comes in contact with in a positive manner he is always pleasant in his

011speech and never fails to have an encouraging word or something positive to say carl's work ethics are always above the norm whether it's he is handling his bus routes or working with families who are struggling getting children to school he has dealt with some of the angriest parents at these stops and also those who were angry in regards to being served subpoenas for the tsar program at their front doors in both instances carl was such a light for the district keeping a firm but empathetic attitude to solve almost every situation if the solution wasn't easy carl found a way by calling on other district resources that the district offers he didn't just drop the ball he went the extra mile and gave his all to lend a helping hand in whatever the task was the

012reason i am writing this is to help the board decide on whether or not to reinstate carl's job title his pay increases and equipment necessary to perform his duties i am convinced that in the future when school does reopen that the district will want and need his expertise especially in sar matters to keep the program running smoothly and to help families who have special needs that carl has experience with he has become a well-known district employee in his community and families do appreciate his expertise and caring personality thank you for your time linda gibson retired school police coordinator the next comment is from virginia iran dear abusd board of education i first met carl willis while i was the family center director at phoenix academy mojave mesa in 2007. during my tenure at phoenix academy

013carl always was a constant and helpful safety officer he would sometimes drop by the family center and say hello to the families or he would come by during release time after school and greet the families and students he was a friendly face that parents and students could talk to in the phoenix academy community during my tenure at abusd i was also a member of sarp carl was always professional and courteous to everyone including star members and families he would always keep us updated on what he might have discovered out about a family or student when he delivered the subpoena he has a genuine concern for students and families and will help whenever it's possible carl is always professional courteous and helpful in whatever capacity his job directs him i am very grateful that i had

014the opportunity to work with somebody like carl it made my job so much easier working with families that carl could represent the best of atusd sincerely virginia the next comment is from michael barrow to the abusd board my name is michael alvaro i have had the privilege of knowing and having frequent interactions with officer carl willis on a professional basis for the past 18 years i am currently a special education high school teacher for the san bernardino county superintendent of schools i have served as a special educator with sbcss the past 19 years during that tenure i also spent five years as an interim special education principal supervising and working at a variety of special education classroom sites located within seven school districts including nave usd located throughout the high desert region i have observed

015and directly interacted with officer willis during his law enforcement assignments with awsd as a safety officer truant officer and police officer he has assisted me and other scc-ss educational staff including administration staff during countless problems and crisis situations involving the students that we serve throughout the past 18 years his extensive knowledge of best practices for diffusing crisis situations providing law enforcement support and continually continually developing positive relationships with students and families throughout the high desert region has been invaluable he has always displayed a high professional courteous and most of all relatable friendly pattern of interactions with school professionals students families and the general population of citizens in our region everyone seems to know officer willis holding him in high esteem i have personally only heard very positive comments and statements about his personality character generosity

016and personalized service to our community officer willis is an individual who presents an excellent example and image of what law enforcement support and dedicated service should be in the high desert or anywhere else in our country sincerely michael el parro the next comment is from martin gonzalez to whom it may concern growing up mr willis was a coach a family friend but more importantly he was a perfect example of what a man should be he was patient and kind he always greeted me with a smile his hand always stretched out to give me a handshake when i got to go in for a big hug he always treated me with respect and humility he is the kind of person that genuinely cares about every person that he encounters i had the pleasure of having him

017as a football and basketball coach he wasn't a coach that yelled and cursed he was the kind that encouraged every kid no matter who it was he never tore you down and always built you up he was the kind of coach that every parent wants for their pit i don't have a single negative memory of mr willis i have known this man for 21 years and he has always been a man of integrity it's hard to come by people that are as genuinely good as mr willis has been in all these years i am happy to say that he is someone that i looked up to and have had the pleasure of knowing throughout these years martine gonzalez the next comment is from alice wright carl willis has been excellent in servicing the needs of

018apple valley for many years in his role as safety officer truman officer and police officer and has been instrumental in getting to know his community he has always presented himself in a professional calm soft-spoken yet stern manner in my observance of handling kids and incidents throughout apple valley i truly would like to see him continue in the police capacity as a positive role model figure that is definitely needed in this day and time through his relationship building he has been able to establish trust in our community dealing with kids is a specialized area and the apple valley police department is essential protecting our future is a must in handling matters for kids who are the next generation continuing to provide safety and security to students and staff at our district and schools is important as

019a parent and former worker with the school district i know what it was like to be on campuses in classes and working with kids carl has been a pleasure working with over these years and is an asset to the police department today more than ever we need to feel secure when we are working on campus or just visiting a campus that officers responding to a need provide good sound advice guidance and calm leadership alice wright the next comment is from william a kirkpatrick i am making a public comment in regards to carl willis being transferred from awsd police department to the transportation department i have known officer willis for over 11 years my kids have attended adusd schools i have observed officer willis as a very professional police officer who exhibits the type of community

020policing skills that all police officers should exhibit officer carl willis is always helpful and giving of his time to listen to abusd parents and their concerns he always has a smile on his face and many of the parents know him and greet him officer willis has acquired an abundance of tech knowledge and explicit knowledge while working as a police officer for awsd for almost two decades there are many examples of his knowledge that i have seen officer willis display while applying his skills and all his experience that he has acquired over the course of his career for example ensuring the order and safety on school grounds and traffic control in addition he exceeds the community's expectations by engaging with students teachers staff and the community to foster strong school police partnerships i am hopeful that

021the awsd board gives consideration to the information i am sharing pertaining to officer carl willis as i have mentioned he has developed a number of professional and personal traits which make him an outstanding asset his experience needs to be utilized in the abusd police department to protect serve mentor train and improve avusd police department policies and continue to serve the community thank you william kirkpatrick the next two comments are from mario manu they're very similar but there's a change in verbiage so i want to make sure that i read both because it seems as they were both submitted my name is mario manu i have lived and grown up in the town of apple valley for 30 years i attended desert knowles elementary vista companion middle school and granite hills high school through the early

02290s and 2000s i have known mr willis for over 25 years not only through his professionalism as a exemplary campus police officer but also through his service to the community as a youth sports coach his presence in uniform not only helped comfort me when i was attending awsd schools but relaxed me and reassured me of my safety and security while on or at an abusd event i cannot express how much of a staple to the community this man is a man of principle great character strong morals and work ethic mr willis is a great inspiration to all those lucky enough to meet and have had conversation with him his service to our community i believe is greatly undervalued and not completely understood as a campus police officer he not only kept the peace in schools

023but served as a teacher being a great example of civility and professionalism to our community's youth i truly believe that you would be doing the town of apple valley and high denver community a disservice if you reassign mr willis somewhere other than his previous post in the av avusd police force i know that myself and many more who were brought up through adusd would feel much more safer and relieved sending our children to abusd knowing mr willis is helping watch our kids and keeping them safe this is also from mario manu my name is mario manu i have lived and grown up in the town of apple valley for over 30 years i attended desert hills elementary vista company middle school and granite hills high school through the 90s and 2000s i have known mr

024willis for over 25 years not only through his profession as an exemplary transportation safety officer but also through his service to the community as a youth sports coach his presence in uniform not only helped comfort me when i was attending 8 usd schools but relaxed me and reassured me of the safety and security while i was attending an abusd event i cannot express how much of a staple to the community this man is a man of principle great character strong morals and work ethic mr willis is a great inspiration to those lucky enough to have met and have had conversation with him his service to our community i believe is greatly undervalued and not completely understood as a transportation safety officer he not only kept the peace in and around schools but served as a

025teacher being a great example of civility and professionalism to our community's youth i truly believe that you would be doing the town of apple valley the high desert community a disservice if you reassign mr willis somewhere other than his previous post as a transportation safety officer i know that myself and many more who were brought up through adusd would feel much more safer and relieved sending our children to the absd schools knowing mr willis is helping watch our kids and keep them safe that's it yes that's it um we're going to close session yes you can use close to your we need to go into closed session oh we need to pull it down yeah put it down okay we need to go into closed session can you hear me now okay i'll check on

026it all those in favor aye okay calling the meeting to order and then if we can do the pledge of allegiance [Music] ready begin i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all we have student reports [Music] it'll be the one called board streaming [Music] uh good evening board members superintendent nelson and attendees i hope you all an excellent and safe summer my name is erin fouget and i am the governing council president for the 2020 2021 school year i'm very excited to update all of you on what grant this is aaron it is aaron okay yes i'll try it again [Music] she's not playing it yet so board members superintendent nelson and

027attendees i hope you all had an excellent and safe summer my name is erin fouget and i am the governing council president for the 2020 2021 school year i'm very excited to update all of you on what granite does this year whether that be in person or from afar granite has already introduced many online activities to keep up school spirits from afar while also providing students with any resources they may need to be successful in distance learning as these uncertain times continue we hope to provide a consistent environment for students to look forward to the first three days of school consisted of getting to know our staff learning how online classes were going to work and completing short activities which entered us into drawings to win t-shirts after this we began normal classes and have

028been doing so since due to the hard work of everyone at granite our first few weeks of school have been very successful while our student body adjusted to online learning asb decided to host a virtual spirit week so students could show off their cougar pride from home this spirit week was an immense success and we had a lot of participation this outcome has led us to plan many more for the coming weeks which you will hear more about as we release them to our student body not only do we want our students to show their school spirit but we want our staff to as well so today we hosted a spirit day exclusively for our staff this too was met with a lot of participation and is being considered another success while everyone has been

029working hard to keep up school spirit there is certainly a hole left while where our phenomenal sports teams would normally be at due to this our athletics department has been sure to put out multiple messages encouraging our student athletes to keep their spirits up because we look forward to having all of our usual sporting events in the spring these messages have provided our students with something to look forward to and keep working towards overall everyone at granite has been working very cohesively to ensure that our students continue to be successful and spirited as they have in years past and we will continue to do so for as long as it takes thank you all for your time this evening and always remember maroon and gray lead the way that's cool greetings esteemed board members my

030name is maisel sia and i am apple valley high school's asb align president for the 2020-2021 school year i would like to start off by thanking you for giving me the opportunity to share how our school is working together to create a sense of normalcy for our students though it is off to an unusual start our staff and students have been hard at work to get ready for the school year our staff has been busy organizing a distance learning system that will keep students engaged and motivated since this type of schooling is new to all of us i am proud to see how well our sun double staff is handling this unexpected situation we started off our school year with informational zoom meetings held by our principal miss howell vice principals and counselors we then

031had meetings to get to know our teachers and meet our fellow classmates last week we had a textbook pick up where different grade levels went on their assigned date to pick up textbooks and school supplies the camp and mass academies provided their students with bags filled with supplies the math students received stethoscopes and blood pressure cuffs to assist their learning experience last week we also had our first virtual spirit week we received many pictures of students dressing up and posted them on our various social media accounts our asb class officers have also been working on virtual fundraisers clubs that are working on getting recharted have meanwhile been preparing for the year the cheer and palm team have been holding virtual practices and are working on a dance compilation video the cheerleaders are filming their dances

032and they will compile them into a collective video the camp program has been planning for video announcements and the host program just created their officer team sensations and vocal motion choirs are practicing and preparing for a virtual back-to-school recital national honor society and mock trial are now accepting applications other school clubs are planning on how they can adapt to a virtual setting our athletes are still practicing individually to stay in shape for a hopeful return of sports for the spring semester as you can see the beginning of our year has been filled with planning and adapting to these unprecedented times but i believe that our school is adjusting to completely converting to a virtual setting very well i'm excited to see how the rest of our year will turn out i take much pride in

033my school and i thank you for letting me share it with you thank you and remember sun devil pride is contagious [Applause] and then kylie you have um there we go thank you jason um i have a report from csea good afternoon board members superintendent and assistant superintendents i hope you and your families are in good health i apologize for not having a report last month the start of the new school year puts a lot of demands on us all being the first time with these kids of with these kinds of conditions for almost all of us i thought it was best to not yet make preconceived notions i would be telling you a story if i told you this was a perfect start for the school year many of our classified employees have worked

034hard to make this hopefully new temporary type of learning successful we do have a mou the school board approved in the last month with very little demands on the district one of our one of our intentions was expecting to have some latitude to address the needs of the classified staff more on an individual basis thus keeping costs down this mou was last minute with no fault to the district i realized we had less than five days to come up with an agreement if we had drug out negotiations to address more particular concerns it would have been a lot more hectic at the startup the main positive goal of the mou was to save jobs and collaboratively it looks like this has been successful the introduction of student care personally helped and i consider it a

035milestone for our district i think it could use fine-tuning as we progress but is it but it is a great thing for staff many of our classified employees have benefited from this great idea and i thank you many of the single guardians of children would hate for this to disappear i want you to know that csea is committed to working cooperatively and all we ask is to be treated equally and fair i soon hope to see you all again in real life thank you for this opportunity to share our viewpoints csea chapter 828 mike kaufman president no report from abta i did not receive a report from a buddha c5 closed session reports the clerk of the board will report out on any action taken and closed in those sessions the board of trustees in

036first session the board of trustees took action in support of the following recommendation from the superintendent b2 public employee appointment resignation refinement reduction an emotion by maria akara seconded by wilson vote of 5-0 the board of trustees approved the following appoint marcus bruce as the assistant principal granite fields high school winning a couple months on the certificated management salary schedule two things basically days effective to be determined we're going to have is it turned off teach you more can you hear me no can you hear me there it is there is a delay so thank you for that now you'll see it again sorry in closed session the board of trustees took action in support of the following recommendation from the superintendent b-2 public employee appointment resignation retirement reduction on a motion by maria oppara

037seconded by wilson cell vote of 5-0 the board of trustees approved the following appoint marcus bruce as assistant principal granite hills high school range 8 column 1 on the certificated management salary schedule 210 base duty days effective to be determined employment is contingent upon successfully meeting the pre-employment requirement b2 public employee appointment resignation retirement reduction on a motion by maria ocara seconded by donna davies vote of 5-0 the board of trustees approved the following i point janette martinez as assistant principal vanguard preparatory range 7 column 1 under certificated management salary schedule 205 base duty days effective to be determined employment is contingent upon successfully meeting the pre-employment requirement b3 conference on litigation elizabeth cardenas at all versus av avusd government code section 54954.5 d amended government tort claim or in the alternative application for permission

038to present a late claim in closed session on motion of mr sill seconded by mr bender the board voted unanimously to deny the amended government court claim and to deny the alternative application for permission to present a late claim by elizabeth cardenas at all b7 conference with labor negotiator agency negotiator trine nelson employee organization or unrepresented on a motion by mr raleigh seconded by mr so the board of trustees approved the following effective july 1 2019 two percent shall be added to the exempt classified management salary schedule the non-exempt classified supervisory and confidential salary schedule and a certificated management salary schedule not to include assistant superintendent deputy superintendent nor superintendent that's it c6 adoption of the agenda the port may approve the agenda as is or add and or pull items from the consent agenda

039for discussion and or action you need to adopt the agenda as is we have a motion second all those in favor aye aye all the supposed okay and then we have um nothing under d under e we have um five presentations the first one is the presentation of the school intercom systems which was based on a comment public comment at our last board meeting about a safety issue thank you and i'll just make reference to um some printed materials that i provided to each board member and that will be part of the items that are provided in the minutes and i've got mr shulenberg's copy here i'm going to hand back to him because i'm going to read through them but i'm going to summarize them but i wanted you to have a claim-by-claim answer

040to what was presented in a public comment at our last board meeting if you'll remember we had a public comment regarding the intercom systems and so um essentially if i can summarize just several of the items there you'll notice that one that the claim the initial claim that the intercom systems are being removed is not true um we did have some intercom systems that experienced some trouble you'll remember board comments about a year ago where some folks came from um school sites and said they were having trouble they either couldn't hear didn't have a system and that was true we had a system that failed we brought in our local vendor asked them for support they were unable to make the necessary repairs and recommended that we replaced the entire system at the same time

041however we had in-house through our one of our employees actually a low voltage specialist in the i.t department was testing for another purpose something that turned out to be a solution so we installed essentially a new controller at that school site and have since used that at several others what this has done is not only made that intercom system functional but it's actually upgraded the feature set so it's been a wonderful solution for us it was a low-cost in-house solution but it allowed us to do things that as a principal i could never do um dustin and matt and i have always joked about how we when we were principals we changed the bell schedule by operating it through a phone interface and dialed the sequences of numbers and key turns in order to tell

042the bell schedule to ring at a certain time now an assistant principal can go to a computer interface and program a new schedule put that schedule to ring and sure enough it's it's so much simpler so it is functioning much better so that's uh that's the upgrade actually that we've accomplished some of the other claims included things like um that the feature set is not in keeping with what is recommended and i'll just tell you this that our our entire um sort of system includes the intercoms our phone system and a set of mobile apps that work as well and so this system of all those parts works in concert to to affect our safety plan we do have the ability to call out of the room of course we have different ways of doing

043that we don't have a call button like you used to having a long time ago so instead what we have is we have the phones or a mobile app but that allows for a high level of functionality as is recommended through the app no and the but the what the phone does is allows them to do several things one it tells them where's the call coming from exactly where and what the situation is they can do it from a phone right and it also allows them to instigate for example a series of more instead of just an alert it can say lock down the whole campus from from the phone they can institute a active shooter alert for any phone on campus these are approved by our risk management department our insurer and it's also

044part of our plan that's in partnership with other local agencies including the sheriff's department is our tactical plan which is not publicly available but it is approved using these systems the nema sb40 standard that's referenced in the complaint or in the public comment is indeed an industry trade group representative um document that does suggest feature sets they are not building code and they are not required they are simply recommendations and most of those recommendations are in our system but that particular feature set at the moment is not in ours but it is also not part of our safety plan we go through a process of determining what are the needs and how can we meet those needs our current system is effective operational and meets the needs so that's that's the the that's the essence

045of what you'll see here what is this is a claim-by-client answer from last time thank you any questions about that specifically i'm glad you talked to us about it because i thought we were taking the intercom system right out right because we had faults we have both and i love this part thank you then any other questions on that presentation okay then mr schulenberg is going to take over the screen and do a presentation on the budget committee structure and function thank you one second here as i get this go [Music] yes well um thank you and i would like to move on with a little presentation on the budget advisory committee based on a question uh from the board a couple meetings ago in our board policy and your board policy 3100 budget budget

046advisory committee is something that states the superintendent or designee may appoint a budget advisory committee if the decision is to structure and appoint a budget advisory committee the membership shall include representatives of the board as long as it is not a majority of the board representatives from staff and also community members it dictates that the duties assigned are going to be based on the district needs at the time so that committee will be convened with specific duties and that any recommendations from that committee shall be advisory only and non-binding on the board of trustees the administrative regulation 3100 goes on to describe the membership in a little more detail again governing board members less than a majority district and school site administration bargaining unit representatives additional certificated and or classified staff parents guardians local business

047leaders community members and students will make up any budget advisory committee samples of duties that may be assigned to the committee this is not an exhaustive list nor is it an exclusive list however duties can include recommendations regarding budget priorities recommendations for cost reduction strategies including reductions to programs efficiencies to operations or cessations of certain programs reviewing clarity and the effectiveness of budget documents any public communication or board communication and of course the responsibility to present reports to the superintendent and board either a progress report or a final report based on the specific duties that were assigned to the committee a requirement in administrative regulation 31 is that the committee understands their duties and they're defined and communicated in writing to all committee members one of the biggest requirements is to provide all necessary background

048information to complete the duties that's one of the biggest educational pieces of any budget committee is to make sure the members of that committee understand the revenue stream of the district the expenses and the structure of those expenses and how we deal with that on an annual basis throughout our budget cycle identifying the tasks and the timelines for completion of these tasks and also identifying a timeline for reporting the committee's progress so the next steps would be of course for us to define any specific duties based on current district needs that that budget committee would take invite an establish committee membership and establish timelines to provide that necessary background information completion of those tasks and when in fact a report would be given to the superintendent and to the board that's the structure and the

049function of the budget advisory committee per board policy 3100 and administrative regulation 3100 and that concludes my presentation on the budget committee so having said that when do we set up one i would refer to the superintendent to establish that based on board direction as the board policy says the superintendent may establish a budget committee and so you have requested information regarding a budget committee and that's what mr schulenburg is bringing you back and we are more than open to starting a budget committee based on the um policy we already have in place okay okay okay so how the question again is how soon can you set that up we can um fairly soon we just need to know which of the board members is going to be the ones participating because we can only

050have two we can't have three or more um so as soon as we have whoever the board members are we will start establishing who is um my question would be is there really a need for a budget committee it's the um assistance of business has been presenting this information this weekend i think there's a need is that his phone saying it does and i think when you look at the sorry i'm sorry i think when you look at the very specific why i have a budget committee um part of that is educating people about the budget inside and out so um we i can send an email out to board members under a blind cc so it's not a surreal meeting you can let me know who you recommend to participate or you can agree

051right now who that is you can recommend and then we can start moving forward with putting one together well can i nominate somebody to go right volunteers how about you i will okay we have two so we only made two so we got two you got two okay so now i know who to communicate from the board and then we will get back with you about a timeline for that okay so when you get that get to go to do that when you're looking for certificated are you working through the the different two associations we would have to absolutely okay the association through the associations we can include others as well but but um always have somebody from both associations and parents if they would like to they're welcome to participate well if we have

052we i think we need to allow the association to to make that determination and after that we feel whatever other extra spots need to be in place we'll bring back a report on when it's ready to be established and and who is comprising of that committee okay give us a few board meetings thank you okay and then um matt it's you again yes it is um i took over the screen with another presentation you should have a copy of this it's the presentation the overview of a proposed certificates of participation it looks like this it's a fairly brief presentation if you recall earlier several meetings ago the board approved a contract with public economics and public economics incorporated to take a look at our redevelopment revenue stream that is a property tax increment stream that

053we receive based on redevelopment agencies and the successor agencies that we have been utilizing for small capital facilities improvement projects currently the project at sycamore rocks and the bakery at granite hills are being funded through that but we have some other projects and the the purpose of hiring public economics was to analyze that stream to determine amount that we may be able to borrow against that revenue stream to speed up the completion of some of our improvement projects throughout the district yes i will get i will get to that uh that's gonna that's gonna be determined later in this particular situation this presentation was put together by mr tim carty of piper sandler mr carty has been the district's financial advisor for many years and has worked with us on different financing and refundings uh

054previously so he helped me put this together so just a general overview of what a cops is it's a certificate of participation which is basically a type of loan taken out by the school district and it's publicly offered so it's selling a debt instrument out on the public market it does not require voter approval so there's a whole process we have to go through adopting a resolution notifying the county auditor controller notifying the county superintendent of schools of our intent to issue non-voter approved debt now what that means is the debt service for this does not fall on the taxpayers of apple valley unified like a voter approved general obligation bond the debt service is the sole responsibility of the school district and it's our intent to utilize that rda revenue stream the restricted revenue

055stream to pay the debt service however as that third bullet point on the slide says a copies is repaid by all legally available of funds if the redevelopment revenue stream for some reason does not materialize as projected by public economics then the general fund would be responsible however i'll a slide later on talk i'll talk about specific of what we're what we're looking at for the rda and how we're borrowing against that the certificates of participation will carry a fixed interest rate with a typical repayment term of 30 years our interest rate that we're looking at is right around three percent right now they are fairly low uh borrowing money so it this is the time to do it if we are going to borrow money in this instrument so the structure this there's a

056lot of arrows going back and forth but our five board members are also board members of the apple valley public facilities corporation and that is a non-profit organization that we will essentially lease a school site to in this example up here we have identified granite hills as a possible school site we could use whose appraised value or value of that campus covers the amount of debt we're looking to issue so we lease it to the public facilities corporation they lease it back to us and we pay the lease payments through the corporation to the investors who buy the investment document out on the open market and they basically front the money to the district which will be held at a trust through a bank and as we complete our projects or have payment applications we

057apply for those payment applications to be paid from those funds held by the trustee i've identified some projects uh currently we are working on finishing up the cte bakery and the ada upgrades at granite hills also if you've driven by sycamore rocks you've seen some progress on the parking lot and the ada upgrades to that and the parent drop off at sycamore rocks the phase one we are proposing to include phase two which some is some additional ada and playground upgrades on the campus at sycamore rocks we have our district-wide security camera project which is already in process mariana academy ada parking and playground upgrades and what that will do is will align our campus to some improvements the town of apple valley have recently completed on manhasset in front of the school uh some

058street parking is no longer available and we have to upgrade our parking area and our bus circle to kind of match what the town has done and better serve the community of mariana did you take away some of the par the park the town yeah in their project did not take away any of the park no and we will not be taking we will not be taking any of we will not be taking any of the park adjacent because that is not our property at mariana that property belongs to the town of apple valley at sycamore rocks we did take some of the park because that is our property and we've been in communication with the town in fact i met i've met mr david coleman he's the park and rex director up there yesterday

059to discuss the future of sycamore ox park and we were entering a partnership and doing some things up there to serve that particular community thank you we are proposing to do some ada parking upgrades here at this facility to better serve the public when we're able to open to the public post-pandemic we are proposing to include some ada parking and drop-off upgrades adjacent to sandia if the board recalls many years ago we purchased the property directly east of sandia from san bernardino county superintendent of schools the town is also interested in a joint project there to create a small community park in that area mr coleman and i did talk about that concept nothing official at this point and then a little contingency for increased cost but i would like to point out that green

060box on the bottom we currently have a solar cops that we took out in 2012 to pay for the solar generation facilities at three of our campuses that currently is a an impact to our general fund our unrestricted general fund and using the proceeds from this certificate of participation to pay that off would relieve that debt service from the unrestricted general fund and make that funding available to serve the students of apple valley unified school district this slide and i apologize it's very small it's tough to see but this goes out to the year 2053 the next 33 years of projected rda revenue and the redevelopment revenues are projected in that blue column and you'll see for this year we're projecting about a little under 1.3 million in redevelopment revenues that will flow to apple

061valley unified specifically restricted for facilities use we are proposing to only use approximately 60 or approximately 750 000 towards debt service so we're not taking it to the limit we're trying to be very conservative and the estimates in the blue column that public economics prepared for us are actually very conservative and lowered due to the current covid pandemic in terms of property tax increases a quick question yes when you say rda is that the rda from the georgia air force space culture uh we are in several rds yes that is one of them along with the apple valley rda and as you know all the rdas were dissolved so now we're dealing with the successor agencies and the successor agreements from those rdas but that's why we paid public economics to do this for us

062because that's all they do is analyze and project redevelopment pass-throughs for school districts there are several parties involved in this transaction first off piper sandler mr carty as our financial advisor straddling attorneys at law has been our council on past certificates of participation and bond refinancing we had to loop in the san bernardino county superintendent of schools and the san bernardino county last week we did send them a letter notifying them that we were proposing this and we had to do that because of a 30-day deadline when we're going to be bringing some further information for your consideration and action at the october 1st meeting that gives the county superintendent of schools and the county auditor controller a chance to comment they do not have to approve this but they have the chance to make

063comments based on our proposed debt financing when it's non-voter approved debt u.s bank we're proposing to use them as our trustee they're our current trustee with our other cops and have done a good job processing that for us and taking care of those payments and standard of poors of course will be a credit rating agency for us that if the board chooses to go through with this as we bring those resolutions for your consideration at the october 1st meeting we'll have to get a credit rating agency from standard and poor's and then the underwriter is actually the organization who who buys the instruments and sells those instruments on the public public market we have yet to identify an underwriter for this particular project so as i mentioned some of the next steps we are working

064with straddling to draft the legal documents and the preliminary official statement which kind of summarizes the entire transaction uh those legal documents and that preliminary official statement will be in front of you as a board at the october first meeting for your consideration and then if you choose to approve uh moving forward with this debt issuance we will have a credit rating meeting my my staff mr cardy will take care of that that's nothing any of you are involved in then we'll work with standard and poor's we'll select an underwriter we'll sell the certificates of participation and we're looking at projecting we'll have the proceeds sometime the middle of november does anybody have any questions i just want to share that i have worked with the law firm australia yoga on this meet several major

065assessment districts around riverside and then of course tim carty i know him for 35 40 years and again you will see some resolutions at the october 1st meeting for your consideration and then not your next presentation yes i'm going to go ahead and start this one but before i move to the unaudited actuals report i would like to just discuss i do not have any slides but at the last meeting when i was not present i know mr wilson posed a question about our custodial and maintenance response to our classrooms and cleaning one of the things i would like to point out and make sure the board and the public understand when we're dealing with our classrooms and school sites right now we're we're dealing with basically a two-step process as we go in we

066have cleaning number one which has not changed from our previous process that's the soap and water the vacuuming the the cleaning all the surfaces getting the dirt and grime and detritus out of the carpet make sure classrooms are clean the second step which we've done which we're enhancing now is the disinfecting stuff we have products through waxy that's they're called a 700 and a 710 which are both hospital grade disinfectants with a very broad and i'm going to use a term kill claims because they are considered pesticides as they kill bacterias and viruses sars cov2 and sars coronaviruses are listed as viruses that the waxy 707 10 kill with a certain dwell time and it differs per product but those are the products that we have in place yes it does take time to spray

067and apply those products they have dwell time on those surfaces and then we have to wipe them off we also have a sanitizing product it's a waxy 910 it's a sanitizing solution solution which is a no wipe that's a sanitizing solution it doesn't have as broad a kill claim as the disinfectants but it's similar to the hand sanitizer on the table in front of you that's something we can spray on a surface and there's and there's dwell time and you leave it you do not have to wipe it up so that's another product that our custodians have mr so did mention hydrogen peroxide and waxy has a waxy 730 hydrogen peroxide product but it does not have as broad a kill claim or as a broad spectrum kill as those disinfectants and it does not

068list a sars coronavirus as one of the viruses that the hydrogen peroxide kills so we're currently not using that in lieu of the disinfectant products we have but that is a product out there that we could utilize as an application similar to the sanitizer where you apply it and you leave it no no sir we do not utilize agent orange so you do provide training for the people who will do the cleaning absolutely yes our custodial supervisor provides training and updates to our all of our custodial staff regarding proper mixing and application of all the chemicals that our custodians use on a regular basis one other item mr mr so mentioned he mentioned looking at new and innovative things to clean in classrooms and we are looking at a few things the the product and

069the process we've really focused on now is what would be called an electrostatic sprayer this it takes a liquid and a tablet and then creates a solution which is electronically charged and sprayed in a room so it sticks to surfaces both hard non-porous surfaces and porous surfaces such as cloth carpets all the surfaces and it is something that our custodians can go through with a backpack type sprayer in all of our classrooms spray it and then leave no wiping necessary it's a effective cost effective time effective way to disinfect classrooms we are also looking at some larger disinfecting machines that would be able to do cafeterias gymnasiums on a regular basis we do have some of those on hand that we have utilized already and we have more on order to to deploy throughout the

070district we have looked into uv light germ killers those are less efficient than the electrostatic sprayers and also when those uv lights are on you don't want to be in the room it's it's a it's a very it's not a light that you want to have in contact with mri yes and and we were looking at uh hepa filtration for our hvac systems along with a higher merv rating on our filters but we have to be very cautious there because if we increase the merv rating of our air filtration too high it over stresses the equipment and it can actually damage the equipment so we have to find a good balance with our hvac equipment so if anybody has any questions that's i apologize no slides i just wanted to verbalize the response to mr

071wilson's questions the question i have is if you use any one of those um in the classroom let's say teacher goes in to do their presentation if how long does it uh do you have to put have it before a human being can walk into this space um well with with our current cleaning processes when we apply a waxy 710 and a 730 i believe their dwell time is 10 minutes and then the custodians do wipe it up and once it's wiped up and cleaned up after the disinfection process you can go in right away okay with the electrostatic sprayer and you spray it again there's a slight dwell time but then it's safe to enter that room after a matter of minutes okay thank you any other questions thank you thank you so one

072final presentation i'm sorry i'll talk a lot and i apologize this particular presentation has a few slides and there's some detail in it so i want to go through some parts so i can get to some of that detail this is the update on our 2019-20 unaudited actuals now just a quick visit to the 2019-20 budget cycle if you can recall all the way back to january of 2019 we were in a great place economically in california in this country it's governor newsom's first budget 10th year of economic recovery we get to the may revise in 2019 we were still strong tax revenues at the state level statutory cola last year was 3.26 we move into the on-time budget in june of 2019 again this is all this is a year ago over a year

073ago they ended up funding prop 98 at the minimum guarantee with no manipulations which is what the legislature has done a lot of the previous years governor newsom did dedicate some non-prop 98 funding to assist local educational agencies with the increased retirement pers and stirs contributions but an impending recession of course will have any impact on the state and of course local local districts so here we are in august and september of 2020 19 months after we started the budget process closing the books in what i would call a completely different world as we go through that budget year just to remind the board we do have several reporting intervals we have our first interim second interim estimated actuals in may of 220 2020 which established the baseline for our current year budget now when

074we close the books that's kind of like the reset button or it's the the end-all so now we are not estimating what happened last year we actually have the actual financial activity from 1920 which of course affects our starting point for the current year so we go back and make those adjustments to our beginning fund balance so in a look back at last year we brought in just under 163 million dollars in revenue to apple valley unified school district the lion's share from our local control funding formula and you'll see five percent federal revenue some other state and two percent local revenue of that we spent 165.1 including expenditures and transfers out so you'll see employee certificated salaries classified salaries and employee benefits makes up the vast majority of our expenses we are a people

075organization that's the 39 on certificated 16 unclassified and 28 across the employee benefits for both groups or all groups including management books and supplies services capital outlay other outgoing a transfer out here's the detail so you'll see on the unrestricted and restricted side unrestricted that first column there you'll see we overspent our unrestricted revenue by just under 2 million dollars 1.9 we overspent our restricted revenue by about 340 000 and you look in the combined column we did end up overspending our combined budget by about 2.2 million now that's less than what we had estimated when we were in the end of april and beginning of may but we had estimates and we were in such an interesting time with the coveted pandemic there were some questions that were unanswered when we were at the

076estimated actuals that are now answered when we close the books when we look at the ending fund balance on the unrestricted side we have to reserve 40 000 for revolving cash based on our store's inventory we have to set that aside and of course we have a three percent required reserve and we do meet that on the unrestricted side for last year while we close the books on the restricted side we had an ending fund balance of about 1.8 the vast majority sits in our routine restricted maintenance account 1.4 million for some of our larger projects that met that budget is managed by our director of maintenance and operations in conjunction with myself in determining and prioritizing projects as we move through the year and this is a chart i've had in my actual presentation

077the last couple years kind of looks at the evolution of our ending fund balance if i could bring your attention to that first column there when we closed the books in june of 2012 we had a 36 million dollar combined ending fund balance and you see we spent that down significantly back down to 22.3 down to 19.8 then back up to 30.2 and that jump was really due to some uncertainty when the lcap came into play with our local control funding formula we had budgeted a whole lot of new positions in the district and were unable to fill some of those unable to come unable to uh work through some of the things we had planned to do so we did have some money um fall to the bottom line that year 17 fairly balanced

078and bring you to this slide you'll see in 2017 we ended that year with 30.9 million just about 31 million dollars now that's combined both unrestricted and restricted and you see we've been on a steady downward trend since 2017. you'll notice we 18 was 26 2019 was 22 million 2020 we are now at 20 million dollar ending fund balance now as i mentioned earlier we did have some uncertainty between estimated and closing the books so you'll see at estimated actuals we had actual we had estimated our ending fund balance at about 12.6 million well it came in at 20.1 and that's a 7.5 million dollar variance now that's not our intent to have a variance that size but i do have some detail to explain some of that because the last three years you'll see

079from estimated actuals to unaudited actuals we had a very small variance in each year and that is our goal in the finance in the finance office to estimate as best we can so some of that detail when we look at our revenue side we had a 46 000 unrestricted adjustment to the lcff between may and closing the books that's on a that's on a hundred and third million dollars so a 46 000 adjustment on that is is pretty small when we look at the federal revenue we had a we had a net 2 million dollar reduction in our federal revenue that's because that's that's because of the the mechanism of how the federal revenue flows to us as i've mentioned before the majority of our federal revenue flows to us as what's called unearned revenue

080we don't earn the revenue unless we spend it so when we close the books we have to reconcile our revenue with our actual expenditures in each one of those federal restricted programs for instance i'll pick title one our allocation from the california department of education for title one i'm gonna round it to about five million dollars that means we have the authority to spend up to five million dollars in this particular fiscal year and as we allocate those funds both to school site operations and specific activities at school sites and also district operations we only spent about 4.5 million of those dollars keeping in mind we did not have students in any of our schools on our campuses most of march april and may so that's about 10 percent of our allocation now that doesn't

081mean we lose that money it doesn't mean we send it back that 500 000 of revenue that we reduced in the 1920 school year we're able to book that revenue in the 2021 school year as carryover revenue and of course we will also book carryover expenses when we post that revenue same with all those programs listed there under restricted in the federal side in the other state we had a positive adjustment in revenue about 1.9 million you're going to see we've got a little more lottery now that's unrestricted money that flows to us that flows out to the school sites for principals discretionary spending at school sites for supplies materials for our kids most of it on the restricted the lion's share we had an increase from estimated to closing the books of 2.4 million

082in what's called the stirs on behalf the state requires us to put on our books what they pay to stirs on behalf of our certificated employees it's not actual revenue we ever receive but we have to book the revenue on our books and a corresponding expenditure and we never know what that amount is until we close our books it's an accounting entry but it does affect our revenue and expenses to a net zero but this does affect that other state revenue because on that summary slide all these numbers are aggregated together and you'll see we had some restricted programs again these are grant programs that we do not earn the money unless we spend it so as we close the books we have to reduce the revenue accordingly to match our expenditures now again this

083revenue is available in the next fiscal year much like that federal restricted revenue so we had some other local revenue adjustments mainly we had increased revenue on the ab602 that's to support special education and we had some increased revenue from estimated to actuals in our rda pass-through so overall from estimated actuals to closing the books on the revenue side of the budget we increased our aggregate revenue by close to seven hundred thousand dollars uh on a 150 million plus budget the expenditure side we had a net adjustment between estimated actuals to unaudited actuals and certificated salaries of an increase of 35 000 so uh we were pretty close at estimated again that's on all certificated salaries which includes teachers and certificated managers a very small adjustment on the unrich unrestricted side of the budget the

08438 000 on the restricted side we had a net adjustment of 116 000 in increased expenditures and classified salaries mainly on the unrestricted side you'll see that there and then moving to employee benefits we had a positive we had a adjustment 2.8 million dollar increased expenditures primarily resulting from that stirs on behalf accounting entry uh for what the state pays to stirs on our behalf you'll see that was 2.4 million of that 2.8 million the rest is is balancing based on actual payroll and what needs to be paid to stirs and pers on behalf of our employees by us as we close the books in books and supplies uh this is one of our biggest adjustments and this is where we strive to have some of the smallest adjustments but we reduced our expenditures from

085estimated to actuals by almost 6.2 million 3.3 of that on the unrestricted side those top three line items there textbook adoption site lottery budget and site discretionary fundings were the lion's share that's 2.9 million of 3.3 million dollars that 2.9 million that textbook adoption is a 1.9 million expense that was originally booked in last year but we didn't get the books by june 30th so we have to remove that expense but that's an expense we're going to book in the current year so that merely delayed the expense from 1920 to 2021 the site lottery budget that's unrestricted funding that is allocated to principals for their discretionary spending to support student programs at their schools again students were not on campus march april may so that will be that is spending authority that will be passed

086to the schools as carryover in this fiscal year same with site discretionary that's lcff funding unrestricted that is passed to schools to support student program that's about a million dollars across all 13 school sites the bottom three tires fuel and oil general maintenance and other miscellaneous side adjustments i think that tires fuel and oil was some budgeted expenditures that did not occur because our buses were not out on the road as much we did not spend money on gas that we had originally budgeted same with some of that general maintenance as we closed in the spring we did uh we did not have all of our maintenance crew working at certain times so there were some things that were budgeted to happen that did not happen um again those projects and maintenance that did not

087occur last year will be moved into this year now this is still in books and supplies this is the restricted side of books and supplies now that 6.2 number is the same net adjustment you saw on the previous slide the restricted share of that 6.2 million dollars is 2.9 now you see all those restricted programs that i talked about where we had to reduce the revenue we always we also had to reduce the budgeted expenditures based on actual activity now again these programs that revenue will be booked in the 2021 year along with these expenses as we move it forward so out of that 6.2 million about 2.9 was restricted and that 3.3 on the previous slide 2.9 of 2.9 of that 3.3 were were expenditures that will move into the current year services and

088operating expenditures we had a net adjustment of a reduction of about 4.6 million on the unrestricted side about 2.6 million a big piece of that was a cabling project that did not complete last year so that 1.2 million is an expense that did not occur that will occur this year the rest of those lines are some budgeted expenditures that did not happen partly because of the corona the pandemic partly because some activities slowed down or ceased for instance utilities that utilities line represents water trash sewer and electricity so we did not spend about 236 000 of what we had budgeted for utilities as we did not have as many people on our campuses for about two and a half months we had some rentals and leases repairs legal audit and election costs that we did

089not spend a budget telephone and internet was reorganized last year with our move over to move to voice over internet protocol with our phone system and we had some other miscellaneous savings across many object codes that were small amounts but aggregated to about 600 000 so we did have some savings across services and operating expenditures on the unrestricted side of the budget and also some on the restricted side of the budget again rrma is our routine restricted maintenance account some projects that we were not able to complete and the restricted side will move over to this year we had reduced special education expenses expenses with students not on campus and we had some other miscellaneous in our six thousands capital outlay we had a net adjustment of increase of 437 thousand dollars mainly due to

090some projects we had a a sewer issue at yucca loma school which was the lion's share of that that some work we had to have done and then our other outgo that net adjustment is primarily due to the rda the increase in rda we also had an increased expense to the balance with that increased revenue on the rda so a total net expenditure adjustment of 6.8 million dollars so what that does is with that 700 000 increased revenue and a 6.8 decrease to expenditures that's that 7.5 million variants the majority which are expenses that will move into the current year but there was some savings or some costs that we did some budgeted costs that were not realized due to the pandemic and the closing of our schools so here's a quick summary slide that

091kind of takes a look at the unrestricted and the restricted on the revenue side you'll see the the lines share the adjustment falls on the restricted on the revenue side of the budget that summarizes that 700 000 and then here the unrestricted and restricted but again a lot of those unrestricted expenses that did not occur this year mainly in the books and supplies line will move to the current year 2021. moving on to our other funds and just a quick summary as we move through we have fund 11 that's our adult education you'll see there she did finish the year with about a 26 000 surplus so she does have an ending fund balance on the positive side fund 12 is our child development our preschool she operated with a surplus of about a little

092under a hundred thousand dollars and she had a positive audit adjustment last year so that positively affects her ending fund balance nutrition services did run at a deficit last year and that's a plan deficit 250 000 we did purchase some equipment and i believe we'll be faced with another deficit in our food services fund this year as we as we work through this pandemic and serving meals to our families our fund 14 deferred maintenance ran at a deficit mainly because it was determined not to make a transfer last year from the unrestricted general fund into deferred maintenance uh because we we already had overspent uh on the fund 01 side to the tune of about uh million but we do have a positive ending fund balance in our deferred maintenance we have fund 25 capital

093facilities that's our developer fees we get from both commercial and residential development in the town we had a positive increase there 1.1 million of revenues over half a million of expenditures so we do have 3.6 million there that's some money we have in developers fees if we see some growth that right there will help us place some portable classrooms on campuses for any student growth that may occur in the immediate future fund 40 our special reserve for capital outlay that's the fund that has been supporting our improvement capital facilities improvement projects around the district again that is restricted funding that we transfer in there on an annual basis that rda pass-through money you see we did spend it down quite a bit but we do have an ending fund balance but as of my earlier

094presentation i talked about that certificate of participation that will help support this fund in supporting those several million dollars worth of projects site improvement projects throughout the district and fund51 i put that up there just for your information that is not a fund that we control that is a fund that the county auditor county treasurer controls and the auditor controller tax collector controls because they collect the tax increment for our general obligation bond measure s from 2003 they collect that tax increment and they disperse that tax increment to pay the bond investors when those bonds become due but it is a fund that's on our books but we don't control it so next up we have our first interim reporting that's going to be our financials as the end of october we update our assumptions

095we bring all everything in line and continue to make those budget adjustments as we move through the year based on our needs and we are auditors will be in district next week again this is the unaudited actuals they become the audited actuals once the auditor visits and finishes their process and uh and we typically get our audit report around the middle of december and i typically present that to you in january for the previous fiscal year anybody have any questions thank you for your patience i know that was a lot of information i do have a question yes uh when you present the first interim report in october right that's when we're looking to get it the first dinner report is our financials as of october 31st and i will present that to you at

096our first board meeting of december okay uh will it be possible to then be sure that you include the ending balance and the starting balance so that we will see how it how we are playing with the numbers absolutely as part of that first interim reporting one thing that we are required to do is a multi-year projection and that multi-year projection will have this year updated to to uh our updated beginning fund balance based on these unaudited actuals i just presented with our projected ending fund balance for june of 21 and also our financial projections for the next two fiscal years all the way out to june of 23. yes that will be a part of the first interview so um i know that we've been we asked this question in a few board meetings

097ago how much savings did we or how much expenditure did we as a district have because the students were not in school from march did we save on on the water and electricity that particular slide there shows utilities missile par to about 236 thousand that is 236. that is utilities um i would imagine the majority of that savings is directly related to the last two and a half months of school that covers water trash sewer and electricity fall into that line and again um some other line items that didn't occur because the students were not here it's hard to say what exactly we saved but we did have some savings uh also in the four thousands in the unrestricted side tires fuel and oil i believe that's uh the majority of that is a direct

098result that our buses were not out on the road those two and a half months um again in some general maintenance items that were not able to be accomplished in the spring as we did not have our maintenance crews staffed up so we did have i would say a minimum i'd say about 500 000 but it's hard to put an actual figure um but we did say but i would like to point out um as this summary if i can go back to this slide real quick right here even with the pandemic and closing our schools and having some savings based on our curtailed operations those last two and a half months we overspent our revenue by about 2.2 million dollars so we still spent more than we received we just didn't spend as much

099more because we were able to curtail operations is that we still overspent and we still did reduce our ending fund balance thank you you're welcome thank you any other questions thank you okay excellent job matt um told all the principals be sure to tune in i'm i'm the presentations today um kylie do we have any public comments we do we have one um this comment was submitted by melissa wetzel my name is melissa wetzel and i would like to address the unjustifiable closures of schools and the potential mass requirements upon reopening schools as it pertains to covet 19. i would like to bring up just a few issues with distance learning although there are many it is a complete disservice to both children and parents first there are so many issues with regards to technology

100people are speaking over each other i have heard profanities in the background when children are not muted it is intrusive to the household it is impersonal children are not getting the one-on-one assistance that some of them need not to mention the complete disservice for children with special needs secondly as a parent the amount of time and work required by me as a teacher's aide should result in compensation granted i love spending time with my children and doing various activities at my discretion as a mother however if i'm going to be a teacher's aide i should be compensated accordingly school is school and home is home if schools are going to remain in this distance learning format or reopen with mask requirements etc perhaps parents should start to consider homeschooling unfortunately teachers could potentially be out

101of work if such a trend were to begin third these children are not getting any real social interaction and believe it or not many of them miss school as much as we appreciate our teachers we need to get schools reopened immediately under the same conditions prior to cobit 19. this is not about blaming the school district however the school district and school board of trustees are representatives who do speak on these matters regularly and can request waivers and other things this is not about accusing the school district and the school board of trustees of not doing these things this is about being heard by you all so you our representatives can in turn speak for us in meetings with your superiors etc this brings me to my final point currently you do not allow allow

102public comment at your board meetings in person by phone or by video you only allow an email submission to be read i already addressed this with trenay nelson and emailed all of the board of trustees on this matter so far trene has been the only one who has given me the common courtesy of a response i emailed the following in part i know that currently the school district is exercising the executive order in 2920 which allows you to hold these meetings virtually assuming that you meet certain criteria are you aware that this is optional not mandatory are you aware that the town of apple valley allows public comment where the clerk calls the speakers to make their comment live by phone for their town council meetings are you aware that san bernardino county allows video

103and in-person public comment at their board of supervisors meetings one of the conditions that should be met to hold these meetings virtually is as follows four gives notice of means by which members of the public may observe the meeting and offer public comment in each instance where notice or agendas are posted i would argue that the latter portion of this is not being met as i am not afforded the opportunity to make my public comment someone else will speak for me they will not represent me as i would represent myself they will not represent my children in the way that i would i am without a voice i am pleading with you to allow public comment in person as the county does i am no longer a free person and matters pertaining to my own

104children i am not even free to speak for them i will leave you with this as my final thought and hope that you will consider all of this heavily i have much more to offer and suggest and question including teachers strikes lawsuits against the governor and more but my time is limited in this meeting i look forward to your response thank you melissa wetzel is that the only one we're under f2 right now which is superintendent comments and i will um just tell you publicly that our county data for apple valley unified school district has um continued to decline um which was the trend we were hoping for the two week 14 day rolling data showed that we were just below the threshold two weeks ago we are now sitting at a place where it

105is appropriate for us to move forward with a waiver our county just last friday the governor released the new guidelines on how they were going to color code counties our county is purple which is the the most at risk county however that said the waiver process can happen for apple valley there are some requirements that take place in order for us to do that um we have to include stakeholders um which includes both bargaining units and parents and then we have to also include people like the transportation department so that they're involved in the discussion as well as nutrition services and all of those things because as we move forward with the waiver the potential is one that we start bringing kids back to in-person instruction under a waiver process tk through sixth grade only

106this does not address high school or seventh and eighth grade well um the cabinet sat in on a presentation um from the state several weeks back and the um person that was speaking talked about the no moving forward with a waiver based on the ages of the students because the younger children are not ones that have been typically affected by the virus nor are they typically the ones that are moving the virus it is the kids that what they had statistically at that time was 12 and above now i know we're going to have some sixth graders that are 12 years old um but they had to make a decision and so that's that is what they gave us as an answer because we asked the same question there is no torque um protection potentially

107that would be true of any situation so um there is currently no torque protection um however moving forward this would take us um the timeline for any waiver so just so you understand that this is not a sign a piece of paper and turn it in tomorrow and have a waiver um once we have consulted with the bargaining units and the stakeholders meaning the parents and and typically we would include some students in that conversation probably high school even though they're not the waiver ones um it would take the the county then department of public health 14 days to review the current data what the waiver process looks like and all of the pieces that we have to submit under the application then it goes to the state it takes an additional up to three

108days for the state to either respond that they support the waiver or they can say that they don't or they can actually not respond at all and at that point then the department of public health in san bernardino county can approve the waiver okay so we're talking at least three weeks by the time it gets processed and there has to be some work time so dustin has work groups coming together that includes all of the stakeholders that will be necessary we have survey data from parents that we will actually move forward with and ask for more and we continue to keep our survey open with parents and um if we come off the off of the purple so in the middle of this waiver we have to do a parallel process if our county becomes

109red no longer purple then it is approximately an additional 14 days before we can ever start looking at returning students to seats so we're going to explore both pathways we certainly have some concerns about safety of staff and safety of students and how we're going to sanitize and make sure that all of the systems are in place we don't get to ignore the requirement of masks that is a requirement for any student fourth grade and above um and teachers and the teachers have to maintain a six foot distance so the work groups will come together and then dustin will bring the negotiating teams together to negotiate the effects of whatever the plan is finalized for the waiver okay so i wanted you to be aware of that um if at any time data indicates that

110it starts going the opposite direction we certainly will have to adjust and do whatever the state tells us we have to do we are working in unison with um the lewis center because at aae we want to make sure that we are discussing our reopening with them as well because they serve similar demographics and bringing kids back so i know that that's a collaborative process as well um we currently have about and i understand distance learning is not ideal nobody loves it it is work it is different and people miss having kids on campus there is no doubt about that but right now in the process with parents we have some data back 70 of our parents feel like they're it's just right what we're serving them with is just right um on either end

111of that are the rest and we will continue to push for satisfaction and support of students um we did have a two percent decline in our current enrollment and that is um pretty much trending across districts um throughout the state in fact superintendents have been texting me where are you guys at how many have you lost that type of thing two percent about 200 kids um and they are out actively talking with those students we have reopened um and actually transitioned a few teachers to independent study so that at school sites um where we did not have independent study before they could offer independent study um instead of sending them to hdpa because they are maxed out with their staffing and that's it for me right now and then mr so yes because we are

112based on our demographics of our district boundaries so at the time two weeks ago actually when lucerne valley had applied for their waiver they had very few cases of community cases within their town boundary and so that data alone put them below the threshold of 200 cases per hundred thousand we were at um the last time i looked for them when we were at 192.4 they were at 52. so quite a difference in the the total community case number and that's what approves us for a waiver so when you're at the threshold of right at 200 applying is is risky because if it goes up they won't approve it and we don't want to put it in and have it denied we wanted to see the trend return and go down um the county is

113our district boundary is different than the town boundary so there is data on the county website having to do with covid19 that addresses approximately 72 000 people that's the town county community cases ours is based on over 80 000 because of our boundaries that are in the county area so that's why they were allowed um likewise um apple valley christian has to utilize the community cases but they also are very small so they could separate students and and that's part of the waiver process and they were denied yeah they were denied they applied esperia christian did yes so the zone was denied and i will tell you that that it's a little bit of a um there's a little bit of a contradiction in the data conversation because we have been told that the um

114private schools are having to go by their community data and hisperia's community data has not gone below the threshold so that that the the fact that they wavered them um they must have had other things that that factored in as well including you know being able to space kids um at i don't know where they could put them but just from that perspective but they've told us that that's their goal is not to approve any waivers if the community data is over 200 per okay um mr cell board comment i i don't have any uh i i just wanted the rest of the board no we are working together as a board you know what i i marie and i share and we talked to other board members in san bernardino we're doing we're doing

115all we can and so just don't be influenced by comments you know mr bender i have no comment mr ollie mr para um i do have a comment um i'm interested in knowing where we are on ethnic studies uh i'm also interested in uh when i saw the police report i was a little bit um not sure why we had on a police report um traffic stops uh so i'm not clear why we're still having traffic stops when school school wasn't in session in july um so um i just want to know why where they're out doing traffic stops during our vacation time when school's not in session the other thing that i am interested in in knowing is what are the possibilities if this continues what are the possibilities of having this room with

116a speakerphone so that the parents who want to speak to us directly using a phone um can be given a number and a queue and they can speak to us directly through that speakerphone this this was a classroom so i know it was wired for a phone it had a phone when it was a classroom i'm just wondering if we can just set a speakerphone here turn it on and let us hear them through their queue and just let them know that they have two minutes to speak or however minutes the board approves um and they speak to us directly that will bypass the comment that we just heard i do know that having them on a video will be a little bit more tricky but the phone might be an easier route to go

117so that we can bypass this um otherwise i have um absolutely nothing i'm so impressed with what the teachers uh able to do in this time i have actually spoken to parents who were who were glad about the um the virtual instruction because they said for the first time they get to know what their kids are doing it's no longer it's no longer good how does school go and they say good parents actually know what that really means of course you will always have people who are not too thrilled about it but the most important thing is that we need to keep the safety of our staff and our students um as our number one priority that's about it well thank you maria i was thinking very similar thoughts as you i will tell you

118this has got to be the hardest time for parents and students and our district trying to continue on their educations through such difficult times i was a teacher for many many years nothing has ever been as detrimental to education as this long time away from their teachers has been i'm sure the teachers feel just the same way okay public hearing we have a public hearing 2020 2021 learning continuity and attendance plan mr schlosser are there any questions or comments from members of the board regarding the 2020 2021 learning continuity and attendance plan or questions or comments no no no um we will now open the public hearing regarding the 2021 learning continuity and attendance plan for public comment at 429. 4 29 pm and due to the streaming process we will pause for five minutes

119to allow the public to comment anyone wishing to address the board are invited to email their comments to awsd underscore board at awsd.org and then while we're pausing for the the five minutes mr schlosser is going to talk to you a little bit about the plan first i'll pause and see if there are any public comments that have come in regarding the learning the lcap we'll check again at the end of the five minute period okay so just a brief outline i know you've seen the document i just wanted to make sure we highlight a couple of things that are important for this plan one the first section of the plan is stakeholder engagement i just want you to know this plan comes about through a process of gathering information from a variety of stakeholders

120in the following ways one the the aforementioned survey trene talked about the fact that we have incredible information from our parents in fact the most recent survey she referenced had a really quick response of almost a thousand parents again uh not everyone is um there's outliers and and we feel that's important to hear from but we did get good data back and that's in addition of course to the 13 000 responses we had to the previous two surveys then we had on august 17th the district advisory committee made up of our members of our normal district advisory from every school site made reference to that last time we talked and then on august 19th we met with our district english language advisory committee we took questions from those groups they had outstanding questions we are

121required by law to answer and post the answers to those questions on our website which we will do we're in the final stages of getting translations to those the questions were these there were questions about for example um they noticed that the in our lcap there's no mention of our police department we've talked about that in here that is not a one of the items in our lcap at this point however they were they wanted to make sure that was still a priority in the district and we were able to answer that question there are questions about how parents can get information about how to use a chromebook there are questions about how to get lists of class assignments excellent questions that help us to know what parents need to make this work second section

122of the plan has to do with in-person learning well of course for us hard question to answer because we're not doing it right now so we had to have a contingent response so it says here's based on the cdc guidelines what we would do but we made clear to say that whatever we do will be negotiated as is mentioned with bargaining units and consultation with bargaining units and bring in stakeholders and so that's critical to know everything okay yeah okay got it and then um then of course a section on distance learning where we highlight all the training that's happened all the devices distributed and what's going on to make it happen um to make this distance learning process work including people who have changed how to change roles and responsibilities there's a pupil learning

123loss section which talks about how we will be addressing what you so rightly notice is a you know the impact to students and how we'll be measuring that so that's addressed in the plan and then finally mental health and social emotional learning and you'll see even in this board meeting on one of the consent items is about care solace this is a attempt by us to contract with an agency that will help connect families to mental health services as one of the one of the measures we are putting into place so that they can have expanded services so that's just a quick highlight of what's in the plan also all the other lcap items are kind of tucked in there and and summarized because that's the only space they gave us to work so you

124can tell the state had to build this quickly and then um it you know they built it we drafted drafted it we posted it to the website then they sent out guidance for how to write it and so it's in draft format now we await public comment and input we will make adjustments and bring it back to you on the 24th for any other um feedback or or you know for a final adoption rather on the 24th of september then by the 30th of september must be turned into the county and submitted to them okay um do we have any public comments kylie not at this time okay hearing no further public comment we now close the public hearing for the 2020 2021 learning continuity and attendance plan um it was opened at 4 25

125and closed down 429 oh thank you and it's closing at 4 34. um we have a second public hearing and during that five-minute break um we're gonna let the board take a quick five-minute break while that we're waiting for that to come in so we're gonna start the public hearing people textbook and instructional materials pause for just a minute let me get it done and instructional material compliance ka 12 2020 2021 school year uh mr schlosser under the ed code 60 119 and ccr title 5 section 9531c requires the governing board of any local agency receiving instructional materials funds from any state source to hold a public hearing on the sufficiency of textbooks or instructional materials by the end of the eighth week of school are there any questions or comments from board member members

126or um of the board regarding the pupil textbook in instructional materials compliance k-12 2020-2021 school year any board questions yes well that include ethnic books for this school year are we waiting for next school year they i can answer that that will include um at this time anything that is adopted as the core adoption which was already approved so at this time no new adoptions are a part of it only anything that was adopted and turned into williams for sufficiency okay okay williams lawsuit that's what we're talking about that's one component okay okay yeah no questions we're going to open the public hearing regarding the people textbook and instructional materials compliance k12 2020 school year for public comment at 4 35 4 35 and we'll do a streaming process we will pause for five minutes

127to allow the public comment to come in those wishing to address the board are invited to email their comments to awsd underscore board absd.org so we're going to pause for five minutes and you may take a break while we do that kylie do we have any public comments we do not at this time okay hearing no further public comment i now close the public hearing for pupil textbook and instructional materials compliance k12 2020 2021 school year and it will it the time opened at 4 35 and will close at 4 42. um discussion set action session it is recommended the board of trustees discuss and take action on the following items approve the certificated and classified personnel actions as listed do i have a motion second okay all right thank you anybody opposed 5-0 approve

128the request of leaves as noted do i have a motion mr bender mr um so all those in favor aye aye aye anybody opposed no bibo um consent agenda it is recommended the board of trustees consider approving a number of agenda items as a consent list consent items are routine in nature and can be enacted in one motion without further discussion this procedure conserves meeting time for a full discussion of significant issues consent items to be approved in one motion um items one through twenty two do i have a motion mr cell mr bender all those in favor aye aye was opposed mission carries um and then any um other public comments kylie we have not received any okay um i just want to acknowledge that um monday is labor day and people are working

129hard in this system so i i think more than ever they're going to appreciate just even one day um to to take a little bit of a break um i appreciated seeing the student reports in video format this time it's so good to see their faces um and then just finally i would like to i i asked miss okara if i could respond to the question about the police and the traffic pull over um in our system we do have police patrolling pretty much year round we had food delivery and meals and things like that happening in the district and so if they are out in their vehicle and there is a traffic infraction that happens in front of them under their certification they are required to respond they cannot ignore it and so of

130the i looked at the report in july of the seven um pullovers only one resulted in a in a citation they were warnings in most situations yeah so yeah whenever there's a safety whenever their safety they are required to or they're in trouble otherwise so um and then any other board comments mr so i don't have any mr bender mr rawley it's really disheartening to see these mrs parra none no mrs davis no um there's no reason to continue closed session and so i'm going to have kylie go ahead and pass out the signing of the documents um and then we'll take a motion to adjourn but we'll take a moment of silence for tyler shelton okay so our condolences go out to his family do i have a motion to adjourn a second can

131i have a vote please all in favor aye aye any opposed motion carries thank you kylie has a few things for you you