001call the meeting to order roll call dennis bender donna davis absent maria ocara present rick rawley here wilson cell here can we stand for the pledge of allegiance mr raleigh will you please lead us in the pledges of america and to the republic for which one nation under god indivisible with liberty do we have any public comments we have no public comments pertaining to closed session at this time okay now we need to read go into closed session to discuss the following public employee discipline dismissal release reassignment transfer leave titled certificated and classified employees public employee appointment resignation retirement reduction title certificated and classified employees conference on litigation government code section 54956.9 a current litigation three cases ci vds 3952 civds1907172 ci vds 193 704 government code section 20192 to 2020 or 7 2019 to
0022020 08 0809 conference litigation will real property negotiate negotiator government code 549568 a negotiating parties matthew schulenberg apple valley unified school district b1 apn number 3112-241-71-000 cjc holding llc b2 apn number zero 3087-171-07-000 frontier land holdings inc b3 apn number 0439-019-20-22 [Music] omni-20.12 apple valley llc b4 apn-04 [Music] omni 20-12 apple valley llc b5 apn number 0439-012-2200 omni apple valley llc conference with labor negotiator agency negotiator dustin conrad employee organization apple valley unified teachers association conference with labor negotiator agency negotiator dustin conrad employee organization california school employees association conference with labor negotiator a agency negotiator trine nelson b employee organization unrepresented superintendent evaluation now and i asked for motion to go into closed sessions any opposed no so we have a vote of four to zero i'm calling the meeting to order can we leave
003the pledge of allegiance mr raleigh will you please lead us in the pledge of allegiance yes i pledge allegiance [Music] thank you now before we begin i need to uh let you know why the my superintendent is not here and the president of the board is not here as well they are both tending to a personal family emergency thank you we don't have any actions taken in closed session the board may approve the agenda as is or add or pull items from the consent agenda for the discussion and or action we need to adopt the agenda as is so move any opposed kylie do we have any public comments we do our first public comment is from shawnee kumo it reads dominic kumo will be a senior at avhs this year he is medically fragile
004quadriplegic and trach ventilator and oxygen dependent i have two concerns he is in desperate need of a working tobii eye gaze communication device to complete schoolwork the current one needs to be unplugged approximately 15 times an hour to reset and does not meet his needs miss wells has submitted a request to toby and is awaiting a quote my concern is how long he will be without a working device this school year a second concern during the spring distance learning dominic was not allowed access to his paraprofessional and therefore not able to participate in classes a video conference plan for the paraprofessional needs to be in place for the fall schedule ap government and econ english agricultural business geology baking 2 and 3d animation at bbc thank you i have one additional public comment that was
005received it is from david and crystal figueroa with all due respect and to whom this may concern our concerns as parents of our four students within the apple valley unified school district are as follows due to confirmed radiation from long-term wi-fi exposure that has a negative effect upon health we are not comfortable putting our children in a position where their entire day is in front of a computer in regards to mask wearing for long periods of time this po this poses many health risks which include increased inhalation exposure of carbon dioxide and nitrogen which are both toxic gases and proven to be health risks including lowering the immune system the masks are known and proven to be insufficient in protecting against viruses the three ways of exposure to viruses are inhalation ingestion and absorption through
006mouth nose eyes and skin the mask only covers the mouth and nose and this is if the mask is being worn correctly completely covering the mouth and nose lowering the mask below the nose makes the mask completely useless the only true protection against a virus is a class b hazmat suit such as what's worn in a laboratory that deals with bacteria and viruses we are not comfortable with either of these methods and do not agree with exposing our children to these toxins we are respectfully requesting an old school homeschool program that involves hardback books and lesson requirements we can provide our own supplies there are many other parents who feel the same way concerning this if computer use is needed for either check-in downloading homework assignments or testing we would be willing to comply with
007these requirements however long-term exposure radiation and toxic gases are against our physical well-being and health practices for our family thank you for your time and consideration thank you uh the superintendent uh comment no superintendent um board members do you have comments mr sir yeah i i'd uh before i made a comment i was going to based on this public message sent in do we are we able to help these students like without the paraphrasing in terms of overcoming this learning deficiency yes absolutely the for example in the items mentioned then the first request from mrs kumo the new toby i'll check into the details of that purchase but that's something we can absolutely make and expedite dominic is an unbelievable young man whose um uh incredible intellect needs to be nurtured and he needs to
008continue so we're going to get on that i that's the first i've heard of this so we'll we'll chase that down as far as conferencing with his aide as i mentioned um this year's distance learning whatever form it takes or time period will be characterized by just that live teleconferencing so we will be making those contacts and we'll we'll check directly in with her yeah okay uh on the board comments i do have a couple items let me just point out i read a uh email sent to back to the board member from the superintendent there was a comment made so the district have our staff administration staff and a board review after they made the presentation just on our budget and we didn't make a comment if we don't watch out what we spend
009some point down there we will have have cuts to stab i believe that's we have made the account comment that was a response back from a buddha which i feel that's you know unprofessional he was saying that well that the district is established mismanaged the district in essence i was going to warn him in that case the board is mismanaging the district but we never do as a board okay so i think i think this is a responding he made back to the world and said don't make that comment again in my opinion okay the other thing is that as mrs opera point out last time we attended a session offered by csba region six for region 16 board members yeah the one issue come up is the black lives matters and and so i
010i hope that maybe we can understand and help we can look at what is a power current policy within our district okay if we have one if not uh mrs o'para and i might say volunteer she's going to take the lead and we'll put together one and the whole idea is that once we put it together is that the board members step minister staff will get some training but at the same time i i did comment last night was to csva staffers if they offer trainings we want them to come down here so that we can hold a session so our teachers can attend it'll be helpful for the teachers to learn from it so that's my my comment mr bender no i just say it either we're in uncharted waters here and um everybody's
011gotta turn the thermostat down a little bit get along yeah thank you thank you mr rowley i know we're going to have a presentation on possible i mean the opening of the schools i just want to make a comment that um you know that the issue with mental health with the children is very important as well and that has been proven that kids really need to get back to school i think there's everybody in this room here agrees that the schools need to open as soon as possible and it's unfortunate that we cannot make that decision you know based it's going to be left in the states hands at this point but um i had a question it was um the the wearing of the masks uh the kids that are online they don't have
012to wear a mask to be online if you're in your own personal home correct right i think so that's it thank you well i have a comment obviously um my comment has to do with uh school opening um uh it is uh particularly important for for us to pay close attention um to all of the parties all now some all i had the um i have the honor and and i was truly truly humbled to have met with about 88 teachers and at that meeting they were not shooting down the school district they were really concerned about how school is going to start if school's going to start and all of the little things that had to come into play and and to be included in the discussion uh because they are in the front
013line you know whatever we say here they're the ones that will see the kids the bus drivers will be the ones that see the kids first if they're going to be transported to the schools the kitchen staff will also have to see the kids because they have to prepare meals for for them the classified staff will see the kids because they're going to have straight up hands on but it was particularly interesting to see to hear from the teachers their concerns which were really genuine there was no concern that wasn't genuine um and my job was just to listen and to take the information back to the superintendent which she has so i gave all of that to the superintendent and and she assured me that she was going to respond to those the things
014that are very critical and i must say that i am really happy to know that you extended the invitation to the teachers association to participate in the process i am hoping that their participation is going to be really listened to that when they give you suggestions that is not just suggestions and we already have a thought already set up in mind [Music] whatever we decide uh as a board to give you directive on where we are going as a district i want us to keep in mind the teachers and the challenges they are going to face i would rather keep the schools closed and have the teachers teach whatever the governor has requested than to attend any funeral so my job as a trustee is to be sure that i take care of all employees
015and i'm really looking forward to a good start of the school year where people will at least be satisfied we won't satisfy everybody with that but at least a good number of people will be satisfied i also attended that um the equity conference and i have attended quite a bit of the equity conferences in the dis in um that is offered by california department of ed and some are offered by um csba and the big question that keeps coming up is equity and and the materials that we use for our students i would like as a trustee that we begin to look at our history books to be sure that our history books will be teaching our kids about their heritage um quite a few of these history books are not up to date or
016obviously you know if these two children come out and they are not learning anything about um ethnic studies i would like really like a study in this district that says ethnic studies so that those students will understand who they are as individuals and to train our teachers so that there will be more uh understanding of that um but i am waiting for the tr to for the uh presentation so that i can ask questions at the end the other thing that came up that i really want to get answers on was this lawsuit that was that they had out at the aclu and all the other agencies that participated in that lawsuit and named apo valley school district in the conversation i would like when we come back to our next board meeting that somebody
017comes out and explains to us why we were named in that process that's it i agree with that okay we have a presentation mr buchanan i can then i can just go to board temp and take over that screen okay yep there it goes okay give it a second to kind of catch up start that all right so the presentation you have um in front of you um was accurate at 11 59. and we knew however that there was a going to be a press conference from the governor with and we had some advanced notice of what might it might contain um but remember this is a presentation this is um information so that you kind of have the most recent facts on the ground and some responses regarding survey data and um we can
018answer further questions but the decision um that we about opening school physically present at school has essentially taken out of our hands today by the recommendation or rather that guideline which is that counties on the monitoring list um 30 i think two or three counties that were on the monitoring list that were shown which includes san bernardino county cannot open physically for schools students to attend until they're off that list for 14 days so that's the guidance we got today haven't seen it in any kind of official form but that's verbally what we heard so we'll go through this and um we'll answer questions that if we can so just a quick background just for the public that's watching and and for you just to remember that in march we had the state of emergency
019in middle of march we closed but we continued meal distribution uh before we distributed devices uh teachers came in for training or online training and then we did continue to deliver content although the state did give us a mandate for a whole harmless grading so it was quite different but those students knew their teachers already they've been in those classes and it made that a little easier this will be a different situation we did survey parents and staff in may got good information we'll be sharing that in contrast with what we learned in july um in june we met with some teachers about remote learning some experts who we knew had had background in that so we could get begin to build that because we knew already at that time that some families wanted to
020maintain in a remote environment no matter how we opened so we wanted to be ready to serve them then in june we did get approval from the county department of public health to move forward with the cif and national federation of high schools plan for conditioning in athletics so we started on june 24th by july 6th that had been suspended where does that stand right now suspended no used athletics none and so uh we had a two weeks of conditioning or nearly not not quite and then in july right about that time we did do a second survey to parents and a survey to all staff and we got just over a thousand responses so we got incredibly good responses from the staff 6 500 responses from parents almost half of our i should say
0216 500 responses which indicate one response per student so just about half we received which is an incredibly good rate of return and then finally um last couple of days tuesday and friday of this week we've spent a couple hours in the morning with online sessions with over 100 employees from all job classifications almost mostly teachers the uh avuta representatives included with incredible input we've broken up into sessions we've heard feedback we've come back to um principles and other leadership gone back this morning with further questions and input and every time we find that their every group has outstanding um ideas we've been gathering and collecting those in a document that they can all see and so it's really guided us we have a clear sense of their concerns um the tools they feel they
022need the training they want the concerns they have for things like grading parent education so i feel we've made great strides in that direction and now we've agreed to meet in smaller groups so more on that as we go through i just want to reiterate also that we are subject to an unbelievable number of guidance documents from federal state and county level this is just a short list of those documents and of course we check in with our insurer and the jpa to make sure that we are complying with those recommendations as well and then the last one listed there's maybe the most important for us because it really is for us the law and that's senate bill 98 the trailer bill which guides how we must conduct ourselves in this very unique climate and
023we'll talk more about that so the lay of the land really this we've got government layers of different kinds and a little bit of conflict sometimes from for example the federal government and the state government we've got policy guidance and language had several position papers and editorials you've seen them um good survey data over time and then we've of course got local case information the number of cases both in our county and in our school district which we'll show in a moment and then number six i hurriedly added while he was talking we have a new governor's announcement which i just talked about so we understand this there's a range of options uh that that would be possible even given the language of the governor's announcement that from complete virtual and remote learning which we've
024all spoken here and i agree with mr raleigh's comment it's not ideal and it's not what anyone wants i shouldn't say that there are people who want that and for that group for whom it fits wonderful we will deliver an excellent remote learning programs but we do believe in person instructions our best option and so it could be that we move as we move right on this continuum as we head toward a full return to school that there might be stops along the way and you can understand why because we have these requirements for six feet of spacing for small numbers in say a cafeteria for staggered arrivals so it could be that we bring back for example special education students and career and technical education and foster youth and homeless first those in greatest
025need then may we go to half students on every other day or some kind of hybrid alternating program then everyone who wants to be there can come and that could get us a little bit closer to full return and so on you see our goal is to move to the right serving all students all the time but serving them in person more and more as the situation allows so what would allow them what are the factors first community transmission rates that's what they're watching for us the number of cases both in a seven day rolling average and the number of cases in uh in sort of a constant watch of of of a number for 100 000. are those cases high are they in decline which is what the governor has said we have to
026get off that monitoring list and stay off or is it totally gone and vaccine responded and confidence has returned some numbers this was on the 13th this is um the incidents per 100 000 by school district i know this is really tiny font and i apologize and so the reason i put them all so you can see all 30 districts or 33 districts are i think are all there and you notice there are some zeros mount baldi and trona have no cases or at least didn't on the day of this printing this was the 13th of july we were at 329 per hundred thousand which is odd because we don't have a hundred thousand residents we have less than that but if that's the ratio but you look down at colton and san bernardino city
027with very high numbers at the bottom of this chart so to go down is to get worse three days later we got data for yesterday we moved to 450 so we're about in the same place but our case counts up for our school district boundaries right this is a straight gis number the boundaries of our district with the number of cases identified within that boundary so we are on the incline not the decline that's the public health reality that the public health department is is kind of watching for us um they also break this down by children ages 5-19 essentially school-age children and our school-aged children count that that was presented to us through this county public health and this is all publicly available is apple valley had 14 and now has 20 this is
028again that same three-day change from the 13th to the 16th and that's without the schools being open that is without the schools being open that's correct so the other factors trenay has made contact with the local hospital administrators and is in um communication with them frequently and we have been told that there are at the moment um there's little capacity and that the icu beds are full at st mary's hospital they only have 40. they only have 40. now it did not say exactly the number of those patients that were covered positive but i can tell you that there is no surge capacity at this moment that's another factor that the cdc requires in order to be talking about opening schools now again that was prior to the governor making it you have to be
029off the monitor list we were looking for other guidance prior to noon at afternoon we have pretty clear guidance monitor list or not which does make things easier but unfortunately for us we were talking earlier we are a large county with demographically or regionally different data and so we're not sure how that'll be handled yet again all i have is what i heard from the press conference so some survey results we you need to see this because these are the the folks we serve first the parents uh over 10 000 responses across the two surveys i made the error on the first survey of having folks only fill it out one time and so they many uh asked if they could fill out one child which we did on the second survey and when asked
030just over a quarter said that they would prefer in may they would prefer to remain in a remote learning experience and so um that was good for us to know that early so we can begin to tool up for that now of course we at that time did not know exactly how many were at each school what grade level what subjects what content but it's over a quarter in july that number increased to just almost 30 percent with another 20 saying they'd prefer a hybrid which was an interesting uh second question or additional question we asked on that survey and then um with over half just over half 51 saying they would want their child at school as frequently as possible then we asked about their concerns oh i'm sorry we did this survey as
031well in spanish the second one um we did both of them in spanish but i was able to aggregate the data in the first survey because it was all the same but just translated second one we sent out a spanish language only survey the response is although smaller in number a great majority of those small that smaller group did want to maintain an online learning environment staff first we did may certificated only in may and this was the breakdown the question was would you be willing right um almost it was 47.2 and 52.8 47.2 said i'd really rather be in front of students face to face the other 52 said they would be willing to teach remotely if needed this was back in may when we everyone kind of believed we were going to be
032back in school in august or at least we certainly hoped that um we asked them what hybrid model they prefer if we had to do that and the overwhelming majority there of all the groups thought that two full days per week would be preferred maybe it's a monday tuesday for one group and a thursday friday for another with that wednesday minimum day in the middle being some kind of day of prep that was the idea we had in mind or maybe it's a monday thursday tuesday friday then in july first we pulled all staff in july we wanted to hear from everyone the great majority were teachers we heard from uh you know hundreds of teachers uh just over 500 certificated staff members if you include counselors which we put in a separate group speech
033and language pathologists we put in a separate group but as far as bargaining unit members we heard from a great number um we don't we have about 640 so we heard from um you know five six or more and so what did they say first their concerns this is how they did it they ranked their concerns the main concern for staff was exposure to sick individuals there's definitely half the students who said that is their largest concern half the staff members that's from all employee groups the next highest concern was providing for their family remember not all employee groups in that survey are covered by any kind of guarantee for no layoff for this year so that might be what's driving some of that concern um there's great concern about face coverings not worn that
034was brought up verbally also in the teacher meetings that we held what will we do if they don't wear them if students won't wear the masks we did hear from the governor today that if schools are in the counties are allowed to open all students are to wear masks grades three and uh there's there's definitely a concern yeah and if you look over at the parent list of concerns a requirement for face coverings for 36 percent of them was a major concern they did not in that case feel as though a mask was they didn't they weren't comfortable with that so we have an issue there when we get to a hybrid model we'll have to be clear about the the face covering requirement and articulate our stance there based on the public health requirements
035so what do we do with a staff member who says that's my constitutional right i do not want to wear mass what is our position as a district because you're definitely going to run into staff members who will say i don't i'm not doing this yeah at the moment what do we do at the moment it is if they are in a public setting where they're interacting with other people it is required it's it's a public health requirement and as a entity that employs people we can have a we can have an expectation of public safety so i think i'll pau i'll leave it there and leave that for the the folks who do the hr work but at the moment we have we have it as a requirement um so you can see those
036considerations there i mentioned earlier that parents are very concerned as we are about socialization and the mental health of their children their need for interaction both with their peers and with teachers and with the and with the system and so what might more specifically those phases look like and how those might happen have to happen we if we get the ability to bring students back to school after this period of remote learning it could be that it's for again a small number but they at the moment and that's the rules change would have to wear face coverings and be socially distant and lots of sanitizing required every step of the way even now at any building we're using and then of course you know working toward more in person our thought before today was that
037we would re-evaluate in four-week chunks we have a natural chunk of time between the open of school and labor day it's 23 days then from labor day to our october break finishes the quarter that's another four week chunk of time now we will be watching the monitor list for our county and those case numbers but we will continue to update our community and you about where we are on that but our goal was to be out we wanted to make the chunks small enough so that we were out as little as possible and yet give ourselves time to make a chunk of time that we can build the instructional unit so we don't know now what the because we don't have that i don't have no sense of when we'll be off this monitor list
038if we were to start today we don't meet the requirements we have to remain fully distant that's been cemented by the governor's announcement so we will be offering staff training for distance learning that training is going to be informed by the staff requests for training that were made this morning we have teams working on that and texting me right now it's been excellent there are this will be robust and um and and meet the needs of our staff as best as we can who can then go out and meet the needs of the families and children uh we will be as dustin mr comrade said we'll negotiate with the associations to make sure that their return to work process is unified with our you know um path forward those are those have been characterized by
039a willingness to work together at this moment and of course we'll keep reevaluating as the public health as these data points keep changing we'll keep reevaluating hoping that we can push toward phase two or phase three so aria is a concern we know that even if we don't come to school we've got to be checking on homeless youth foster you our students with disabilities the law requires that the english learners still have those integrated and designated supports if the law requires when they're at school those students performing below grade level and of course the great concern is there has to be some accountability and connection distance learning now means according to the governor daily live interaction now interaction doesn't necessarily it's not doesn't say that it has to be synchronous sometimes it could be a
040recorded video perhaps placed there we know some children are forming the function of child care provider for a younger child or going to work with a an adult parent so that that lesson can sit there for when they come back but any day the student does not interact or engage in the learning is a day of absence we must take daily attendance even in this distant system pat is there a time a time that the child has to be online i mean i know in the springtime some of the kids were getting stuff done like 10 15 minutes yeah good question there is a there are time requirements in the law and we talked about those with the group this morning or on tuesday the law says that we have to meet a minimum day
041so 230 or 240 minutes there's actually some continuation is 180 but we're thinking of it as a minimum day 240 minutes now that's 240 minutes worth of work not 240 minutes of live time in front of a machine now it could be that they're on the computer for some or most of that time but it doesn't mean 240 minutes of uh in class with your teacher remotely but there is an expectation that there is enough work that would equal roughly that much work time at a minimum so yes there isn't the law has been clear about we must provide for that amount of work and the district has a way of monitoring that we don't have a way of monitoring it down to the minute here's what we have kind of like with independent study
042we can get a sense of how long an assignment ought to take that there's a video to watch and comment on that there's a lesson to do that there's a 30 minute check in with the teacher that there's those kinds of things spread throughout the morning but no just like doing they're in seats we can't monitor whether they're paying attention the whole time we can't we can't guarantee the exact number so there's just an expectation that a certain project or lesson plan would take 60 minutes to to read yes complete and is there testing gonna be involved with that as well testing on a subject that's one of the topics that came up so working on a secure and appropriate way to do testing easier in some and the lower grades than than up then
043perhaps at the higher grades but yes there's we're going to have to sort that out the longer this goes on these kids are so smart pat i have some questions yes um based on all of what's been happening in our district and we do have a risk manager uh how often does our risk manager contact personnel to find out how their mental well-being is happening during this time they are our employees what is happening to their how are they feeling about what everything that's going on it seems like school got out they went home we told them what to do but we've not checked in to see how are they really doing you know how often do we check on our employees classified and certificated management you know how are things going you know i
044would like to note see that we are doing things like that to take care of our people you did also say something about gradual return yeah for those students who will gradually return to school um i'm not sure i can visualize how that's going to work in terms of busing because if if all the kids on my street choose to be the ones returning to school yes they will all be in separate classrooms but they're riding the bus together so have we had the conversation about how the busing will look like because obviously our buses are set up for three children to sit on one bench and they're so close to together are you going to have more buses uh how's that going to work so i like to know how all of that is
045going to look then you had um you had something about your your survey you send the surveys i'm i'm interested in knowing if you give the same survey that you give to the parents to the teachers did they get that exact same survey or was that a change in survey the que the reason i asked that question is that you might have some teachers who are also parents those those and so they're getting different survey and they're having conversation with each other so you know i would like to see a survey that measures on both sides so that i will be clear on how they really see things because you might have a teacher who has four children in the district and gave you four different answers and the number changed and your percentile changed
046um so that was one of my quick questions i'm sure you're gonna answer all of that so you go to your rank of concerns it talks about exposure to sick individuals the many of the teachers says 53. have we thought about the substitute teacher you're going to bring into the classroom where the teacher has then contracted covet and now you're going to bring a substitute teacher where some of the students have already they already have it and this substitute teacher is now traveling you know some of the things that we do in schools is you have a substitute teacher and during the prep time you tell the substitute teacher to go and sub in the other class now the substitute teacher is not just seeing 50 students he's seeing maybe 150 students and those 150
047students go home and pass this information this thing with their parents and now we have a real problem and we're shutting down though i will contact tracing with the substitution i will contact tracy with the students okay so that's a question that i am not clear on and what we're going to do with that the other one is if a teacher is exposed and they say the teacher stays for 14 days get out and go home for 14 days and the teacher keeps coming back and the teacher keeps getting it every time they're coming the teacher is exposed another 14 days i'm just curious about how we're going to manage that in terms of that teacher's sick leave because now we that teacher is using uh burning up their sick leave because of this thing
048that is going on in this school so i really want us to pay attention to how all of that is going to play out or the kids who are going to come in and they have an elderly parent at home and now they are going to go and pass it on to their elderly parents providing their teachers who are providing for their families i'm curious about when this actually when we begin to phase back into the classroom those teachers who have health issues or these huge concerns if we're going to give them first priority to be virtual teachers until we get a handle on this covet so if that if that caretakers to a person who is really ill at home or if they have their own personal concerns and are willing to be trained
049on this online program could we give them priority to do it at home just to safeguard their health okay so that's important uh for me um obviously we have social distancing are we gonna do the plastic thing like they do in stores uh to protect the students i i'm looking when i look at that i go back to matt what does that cost we're going to look at the cost the state has said that they will give each child a certain number based on their account a certain number of mass it won't work i'm going to say it right now the number that the state is putting out will definitely not work because if a child loses their let's say the child is in third grade and they lose their mass we are going to
050give them a replacement mask and they can lose it three or four times we're gonna give it to them three or four times it's already eaten into the states 60 that they said or 50 they said per child that will not work so we need to also factor that in when matt is doing his calculation on what that cost is going to be the teachers are requesting um shield like kylie has what is the cost so that we can provide them the shield if that's the way they want to give the instruction so all of those things are playing a role and i'm thinking about it and yes the parents want their children to socialize i am really really looking forward to that time when i can get up and hug somebody as you guys
051can see i'm not wearing a mask but i'm about 10 feet away from all of you um because i you know if i if i if you come any closer i will cover my face um but i you know i like to get the um figure out how we're going to socialize these children when we set up our online course perhaps when we set it up we should be encouraging the teachers that their first five minutes or their first their last five minutes they just leave the system so the kids can socialize with each other they can have that time so it's up to you guys who are in the field um yes i am also in the field but not in your kind of field um to be able to organize that so that
052parents will have that you know we can do drive-by at their neighborhood and wave at them and give them what they need i'm very very you know when you look at the concerns that's where my biggest concern comes i really want to see that yes the hospitals are filling up and yes vic said mary says that they are full but we don't know where they send others to people when they get it because if they have 40 uh um best for the coveted or 40 icu beds when you 40 icu beds so if you have 50 people where do they go so transport to coasters hospital yeah we're working on jumping uh we have asked a lot of questions if i may and i'm not sure staff or even ourselves today we can be really
053resolve it yeah that's why i gave it to him i'm not expecting answers i want him to just write them down so that he can bring it back to us when you mention that i think we get teachers like what connie has that'll be a good protection but for to the kids may not be feasible no we're not asking the kids the teachers and i have tried several different mayors i tried to flow away i got it from my dad's daughter she just said boy a day throw it away i never did in and and i got a search a washable mess from my medical doctor's daughter and it's a very uncomfortable okay very comfortable even i don't like to wear it maybe it's some special one that that man is wearing you know and
054and i have concerns i'm raising i said how we're going to keep this on the kids okay and it's because the safest is to make sure they're distancing and still cover your you know because the kids can be a carrier but they don't get sick okay and so there's no perfect solution even i talked to my a new friend that i have and they have a hospital they heard about that there's a special steam machine saying that the kids come in you can expose yourself a couple of minutes of hot steam and the steam will kill within that time frame will kill all the virus this particular virus is very successful to being killed by the steam in their temperature range i'm just going to start by saying that i don't think we have really
055really a good solution here in just forcing the kids all these questions are going to be answered by the state anyway you know right and we also need to pay attention to the second parent who wanted everything that on this um contact of the parent concern that we heard that is talking about all of the health issues and the excuses that came up um you know if you would please make contact with that parent so that will you know you can at least reassure them that they are not getting carbon monoxide and all of those things yeah i will do it and i just wanted to just make sure i'm not being non-responsive but many of the logistical challenges you presented at the moment we have a little bit of time to gather information and
056answer them yes because we don't have students coming so for example busing and substitute teachers at the moment is not an issue um regarding the survey i did want to say that the the areas of difference had to do with questions that were specific about whether you were a teacher or you were a parent if you were a parent and a teacher you got both service okay so we did get that data and then um yeah as far as the uh a couple of things that came up had to do with the first priority i always want to defer that to the negotiations because that was an item in that document so that will be in that process but it is voiced eloquently by what you said as far as those concerns so um we'll
057just defer that to the negotiation steps but that um that the online socialization and creating a classroom culture was one of the items first requested by staff and something we'll be putting together so they'll have some training on how to best do that because that is critical so yes thank you for those um ideas we'll gather some of these we just need a little time to gather information and come back there i do have one comment regarding some of the personal protective equipment uh cal oes office of emergency services has allocated some masks and face shields uh we are in receipt of some of those supplies at this point not all of them but we do have some of that ppe and are continuing to attempt to procure personal protective equipment as we move forward
058but i would like to let the board know that the global supply chain has been disrupted by this coronavirus and as as equipment comes in as equipment becomes available we are doing our best to procure all those types of stuff and i have to say the apple valley school district did well at the beginning because we didn't think that we will need we will be writing this all the way to here and we donated a supply set to the hospitals um and now here we are yeah i mean even that would have been just a just a small amount in the in the requirement for like you said the thousands that will be required so thank you for those ideas we will bring uh as information becomes available bring information back about those specific questions
059and continue to answer them thank you i'm sorry i dropped off that no no uh screen there mr buchanan that's the end of my presentation thank you very much thank you okay discussion i i just want one more thing for the staff if there's a need all right of course the board holding for me and just create a lot more work for you if there's need to have a couple extra meeting we can do it that's actually an item on the agenda 2020 oh schedule that's the next item you are a perfect segue mr so thank you um yes we may and here's why partially the state has um instead of an el cap this year they've come up with a new document that will be the one-year plan the learning continuity and attendance plan
060which now stands also for elcap which to make you know matters worse that learning continuity and attendance plan must be board approved by september 30th however there are some requirements to gather stakeholders at least even digitally we would like to do that during the month of august bring it to a hearing at the regularly scheduled meeting of september and then do a special meeting in september to approve that prior to the 30th also in august we think it would be appropriate to have a second meeting so that we can bring information to you so we have two proposed uh meeting dates to add as special board meetings is that the correct term did you give it to us did we have that i will propose them now and you can discuss them they are august
06120th and september 24th august 20th and september 24th [Music] got it this is discussion no action so um discussion information yeah tony is the thursday august 20th they're both thursdays yeah both wednesdays yes so if you could check your calendars and when we meet again in august we could confirm these okay yeah the august 16th does that work yes it does okay i i really like the fact that we are doing uh two uh per month until we get a handle on this thing thank you at the same time i i i'm okay i block it already you've got you've got it on your calendar okay thank you mr self do we have a time or not i would defer to the group i i like him during the day i like during the day
062so that i can see i would suggest that the august 6th um a discussion action item would be agendas and the board can discussion and take action and schedule the dates and times at that point okay thank you man in august fifth year and douglas six is still um at the one o'clock right is it about one o'clock no august 16 should be at the regular time regular time yes the adopted board meeting uh list at the moment says 5 30 p.m for public comments and then go to closed et cetera i mean until until we go where the public can come because it's hard for the public during the day but since they're not allowed in if we can do as many as we can during the day and then when this ends we
063can go back to the evening so that kids can come and get presentations parents can come after work and participate but yeah we moved the meeting to watercolony because of the time that something to do with attack but i think we can go stay with the regular time we okay right yeah i think that would be appropriate to discuss it was the october september was what the proposed date for the additional meeting was the 24th okay thank you very much 24th yeah the august 6th meeting however is has been scheduled and agendized for the regular time you uh but we at that time could make a change okay i think you just need uh 24 hours to make a change well we yeah i think so long as we're ahead of the post hosting run
064we can make the change for that and like matt was saying you know it's already it's discussion information topic today for uh action next time and perhaps we could take action at the next meetings at the moment we don't have it's this item isn't infrared we cannot take action it it says regular meeting it's not one o'clock that's okay the light's still out at five times if we am if incorrect if the board gives direction that prior to posting to have the august 6th at one o'clock correct we would we would be permitted to post okay we'll still be able to do it within 72 hours right one o'clock is fine august one o'clock is signed one o'clock okay discussion action action oh no um uh matt presentation you have another presentation oh i have
065yeah i do have a presentation thank you sure great yeah all right there we go my disclaimer as i always this is based on what was presented at the school services of california finance and management conference which was held virtually this last tuesday morning on july 17. i'm sorry on july 14th um school services prepared several slides and the majority of these slides are school services prepared slides that i'm going to talk through there are a couple slides about halfway through the presentation which are apple valley unified specific information uh so here i go uh if you uh have you've been following the economy we've had kind of an economic crash over the last several months well can with the economy in the state of california with the closure of the states uh and the
066national economy and the state economy have been significantly impacted recovery started a little bit when states started to reopen but you see it slowing now as states begin to close back up and we do have some record job growth loss unfortunately due to the coronavirus pandemic some economists are predicting that we're going to begin to recover when we get into the latter part of 2020 this fall into next year and have predicted that the gross domestic product on a national level will reach pre-pandemic levels sometime during 2023 so they are predicting a fairly quick economic recovery in the terms of past economic recoveries the one statement that really kind of caught me on this one when the nation gets a cold california gets the flu because california really is significantly impacted anytime there's a national
067recession you'll see the national unemployment numbers peaked in april and have declined slightly into may as states and cities and counties and businesses began to reopen california not so much we still have record unemployment in california what's happened also in california which has a direct effect on school district finances is the extension of the tax filing deadline i do believe it was the 15th uh this month two days ago was the tax filing deadline so the california is operating on projected tax receipts and revenue at the state level so in the next few weeks we'll have a much better idea what those tax receipts at the state level are which of course will affect california's operating budget which trickles down to us as a school district uh this is just a quick slide of what
068the general fund budget summary revenue was i apologize it's not quite all fitting on the screen here in the room but you have a paper copy of the presentation at your desk you can take a look at one thing the governor did do is he implemented the budget stabilization account and has used about half of that budget stabilization account at the state level to attempt to balance the state budget but he had about 7.8 billion he could use toward about a 54 billion dollar deficit so it did not balance the state budget but it did help one of the things they built into the state budget which has a direct effect on us is the hope for additional federal assistance now we have some federal assistance already in place and in the current state budget
069which has assisted local educational agencies us included but they're hoping for another federal relief package which will then bring more federal funding to the state and will assist and help with what cash deferrals are in place currently and i'll go into a little more detail in the cash deferrals that we're facing this last month already and then during this fiscal year so there are a lot of risks to the state budget one of the things that we're still faced with is a possible revision to the state budget this fall as they figure out their tax receipts as any federal additional federal aid may or may not come to the state of california so as we look at our budget we may have to adjust again sometime this fall if california makes material changes this is
070a quick look at our lcff funding from january to may to the enacted budget we kind of went on a roller coaster ride with what was going on because if you recall back in january the economy in california was ticking along with one of the longest sustained economic recoveries we've seen tax receipts were up personal income was up and school budgets were up then march happened we closed shut down the state economic and the may revision was huge cuts 10 and now in our enacted what we're faced with now is level lcf funding from last year what the state has done is they basically said whatever you got in 1920 is what you'll get in 2021. so we're operating on that assumption at this point so kind of what that did to us over the
071time when you look at last year we received a just a little over 134 million dollars in lcf funding last year the january proposal when the economy was ticking along for this year we were projecting almost 139 million dollars in lcf funding based on the governor's january proposal his main proposal cut that for us for apple valley unified down to about 125 million but now with the state adopted budget the assumption we're making is we're going to get exactly the same funding we got last year flat funding zero percent cola there are some one-time funds that are in the state budget to assist local educational agencies and apple valley unified that top one is sb 117 that actually came last year that's a state one-time funding for calif for immediate coronavirus response needs the cares
072act federal money we have a few different pots we're looking at there we have some coronavirus relief funds you'll hear those referred to as crf funds uh that was based on our lcff and supplemental and concentration allegations and the use for those funds is learning loss mitigation now learning loss mitigation is defined as funds to further student learning supports provide additional core academic support for students who need it integrated services that support teaching and learning such as student and staff technology needs mental health services staff professional development and student nutrition so anytime you hear learning loss mitigation that's really what the federal government has intended those funds to be used for the governor's emergency education relief gear funding that was additional federal funds that came to the state of california that governor newsom has identified
073for additional learning loss mitigation and you'll see those deadlines over off on are when those monies have to be spent by so i'll go back up to the crf funds that's a pot of money that needs to be spent here in about six months the end of december the gear funding uh we have about a little over a year to spend and finally our esser funding which was the first part of federal relief that came to us we actually have a little more flexibility and have until september of 2022 to spend and here's the dollar amounts that we're receiving in those different pots of money california sent us 218 thousand dollars back in the spring that money has all been expended the crf the coronavirus relief the gear and the esser that's all the federal
074funding with those different spending timelines and you'll see those dollars in the budget as one-time revenue and we will have some expenditures booked against those again based on the timelines to spend that crf we have to spend within the next six months gear by september 21 and then esser by september of 2022. so the flat lcf funding this is really a slide that school services has produced that really kind of illustrates what we're faced with on an annual basis with all the different costs or some of the different costs we face if you look on the left you'll see s and c growth and base growth that base growth that represents the increase in our lcf funding last fiscal year 1920. you'll see on the net right next you have step and column you have
075stirs increases and pers increases and then special education contribution that varies so much from district to district now what this slide illustrates is the average ada revenue and expense for the average school district in the state of california this is not specific to apple valley unified so you'll see in the 20 20 21 year the year we're now in we have no cola our lcff growth is zero but in that next column over we are still faced with increased costs we do have a stirs rate decrease due to a buy down the governor has put into the budget so our stirs contribution on behalf of our certificated employees actually is slightly going down however we have step and column for all of our employees that's an additional cost pers is going up slightly and we
076will have increased special education costs as we work through response to our current learning environment and again in 2122 school services is recommending a zero cola and you see there's those other cost indicators step and column purrs and stirs and you see in that last year there is no relief for stirs so you see a big jump in the stirs rate increase the pers rate increase and then step and column continues at current zero cola recommendations by school services and this slide illustrates those cola recommendations you see we did have the 3.26 cola last year in 2021 the estimated statutory cola of course was 2.31 and that was recognized in the governor's budget however the funded cola is zero the department of finance is then recommending approximately a two and a half percent colon next
077year and a little over three percent in the second year however those calculations were made prior to the governor's may revision in the department of finance has not revised those calculations yet that dotted blue line is what school services estimates the statutory cola will be calculated at but that solid black line you'll see that's zero in the current year and the next two that is school services recommendations as we prepare our multi-year projection is a zero cola one of the things the governor um implemented in the legislature implemented are deferrals and they're they're back with a vengeance they started this last month uh our entire june apportionment was deferred to july along with some of our epa apportionment which fortunately we did get that cash posted to our account this morning so we are not
078in a cash deficit currently however we are moving forward with the tax revenue anticipation note um this fall to borrow for possible mid-month cash deficiencies so we will have some borrowing costs related with some cash borrowing and i do project due to some of these deferrals in the spring we will have to borrow significantly more money to make cash so you will see a resolution in the future which actually will increase our borrowing limit last spring you approved up to 15 million and we anticipate needing to borrow between 25 and 30 million dollars in cash in the spring to cover these deferrals so that just that's kind of a graphic that illustrates what happened in june the state was due to pay education about 4.2 billion dollars but they did it but they did pay
079it in july what the state does is that allows them to recognize a decrease in expenditures in one year because they don't they don't book it in both years they only book it in one that's a little more detailed i will skip that so this is what we're faced with in the spring we're faced with partial deferrals across the months of february march april and may and a complete deferral in the month of june and you'll see what months they're planning to pay those that additional federal aid that the governor and the legislature are counting on will help to relieve these deferrals starting with february if the feds approve additional coronavirus aid and money comes to california that february deferral will be reduced or eliminated if the feds send money that covers february then they'll
080look at march and possibly reduce or eliminate march and so forth and they'll work all the way down and eliminate the deferrals that they're able to so this is a quick illustration of what we're faced with in the current budget year in february march april may and june we get nine percent of our annual share that's that first column normal share of annual apportionment it's it's the five five nine schedule they're deferring 45 percent of february of march april and may 100 of june so you'll see the resulting share is five three three three zero which means we're losing about 32 percent of our cash in those five months hence the need to borrow significant cash towards the spring with the state adopting a budget which is significantly different from the one we adopted because
081we adopted based on the may revision and change significantly at the state we will bring we will be bringing forward a budget revision at the august 6th meeting for your information we will better demonstrate or more thoroughly demonstrate the adjustments to our revenue based on the state adopted budget both state revenue and federal revenue and do our best in estimating expenditures that have changed based on our response to the pandemic and our current learning environment and this kind of lists those different areas that we have to take a look at our lcff our stirs and pers contribution rates any additional federal funding lottery revenue which is an unrestricted revenue from the state close to us any expenses for cash borrowing contributions to restricted programs and of course position control and budgeting that's all i have
082today unless anybody has any questions well i i probably won the onboarding board member had been exposed to transforming that when i first got elected it is scary that this this state government situation has created this treat creates tremendous impact on us this is the reason i made a comment say they have never experienced that and and now you you have to borrow money you know yeah so people don't understand that even with the so-called few the million dollar that we reserved that we saved but eventually we spent it all yes my question has to do with um the federal monies that we are looking to hopefully get in light of what the president stated that if we don't open fully he will hold back the money is this money that is already in the
083state's possession or is this money that we are waiting the federal government to give because the the federal government can only withhold money that they will send to us the state has the money for education so i'm curious if we are hoping for the federal to send us the money or to send the money to the state for for it to be dispersed and now we are saying we're not opening school the way you want us to open school is there a possibility that we will not get that federal money i think with the current administration in washington there's always a possibility i we have not received the federal money in terms of cash as of this point um all of it we have received some of it i believe the the esser funds or
084a portion of the esser funds are in our possession uh but i will double check with my director of fiscal services and i can bring a little more detail to the next board meeting as to what we actually have received thank you certainly thank you thank you in discussion actions it is recommended that the board or trustees discuss and take action on the following items approve the contract with exact x act technology solutions for security camera system bid so any questions i can answer them i just wanted to make sure that the board knew this was a long time coming uh item that we've talked about it is it's every school side operation center here everywhere that's good you did as an extensive job lock mr buchanan and his team have been working on this
085to build the infrastructures that these cameras will plug into something so they'll be able to operate um this has been years in the making so although it comes it seems untimely these are funds that are for capital outlay and um this is i think something that is actually in even in our first lcap so we're pretty excited about it and uh we're excited that we've got a good process that we're very comfortable with so okay okay remove the item yeah who seconded it dennis dennis thank you um all in favor aye any opposed consent item it is recommended that the board of trustees consider approving a number of agenda items as a consent list consent items are routine in nature and can be enacted in one motion without further discussion this procedure conserves meeting time
086for a full discussion of significant issues consent items should be approved in one motion one through eight or second okay all in favor all right i in your post have vote of fourth zero [Music] if any items were pulled or tabled okay no we don't have any um no staff reports uh kylie do we have any public comments we have not received any additional public comments thank you uh board comments mr cell no foreign mr bender no rick raleigh yeah i just wanted to bring one thing i forgot to mention earlier uh this week i was speaking to a local police officer here in apple valley he told me that the calls for service involving some of the really young kids and families are way up for for disturbances because of some children's behavior i
087know the school district has school psychologists on staff i thought maybe we could maybe reach out to the local sheriff's station and let them know that we have i'm not advocating that these school employees go to the homes but that if parents need some assistance that they can maybe make arrangements i'm not sure how the school psychologists work based on their workload and how they actually handle cases but i thought that we may be able to utilize them to help out with some of these issues that these young kids that are part of the district are having because they're not going to school that's what they attribute it to is just some behavior problems because you know they're not seeing their friends and they're cooped up and there's you know there's tensions and things so
088i'm not really sure if that would be something that would work but i'm throwing it out there anyway to help maybe maybe uh just reach out to the sheriff's station we have some business cards if the deputy feels that you know this this child may be helped with uh you know some counseling or something that they parents can reach out to the district and schedule something at a later time yeah i think that um the captain locally and trenay have a good relationship they can talk about finding them filling their needs especially when we get started because we do have a responsibility to make contact with students and feel the need so i think that's a good way to go about it we'll make the connection just broke the topic with them yeah i was
089kind of shocked to hear that they said it was the calls were way up this starting in the spring when this all came about so anyway got it take care of it yes yes all right well i the only comment that i have is during this time i think the community has really known the value of teachers um you know we've they've been taken for granted for quite a while and now they really understand uh what a teacher goes through and and they will do just about anything to get the students in front of a teacher even if it's for seven hours um i also would like you to really look at us creating a course of study of ethnic studies because the mr thurman is promoting it from the state level the state superintendent
090so i'm attending his virtual uh instruction that they have every tuesday at three o'clock and is virtual so they show all of the ethnic groups i think the other one that is coming up next tuesday is on asian americans they've done the african-american they've done the hispanics and now asian-american it's just a weekly series and the the main thing that everybody is talking about is to provide ethnic studies at the high school level i would like to see it across the board but at least at the high school level it's of course for uh the period of superintendent comment i'd like to be so bold this time will you please yes i've already passed that yes just just a single item regarding the aclu's um case against san bernardino city superintendent of schools yes and
091and just to clarify that what's that i'm sorry san diego county office of the superintendent that's right thank you that's right it was not that district it was the county we were not served our district name is in as one of the districts that they approved the lcap for but we were not served or named as a recipient of that suit so i just wanted to there's a shade of difference there that's important we are not a defendant in that case but what it so what it circulates around is this that in our lcap for the 2016 year we included after consulting with the business department at the county level everything that was above the base program you'll remember that term right above base even if it was not using supplemental and concentration grant dollars
092and did not count as our proportional um increase of services we included it so we included things like the police department because technically it is above the base it's not required to have we included things like our busing that had been our busing zones had been walk distances had been decreased class size reduction is technically not required it's required to continue to get the funding but you don't have to have a 24 to 1 experience in california but you do have to to keep the class size reduction grade span allowance so we included everything that was above base that was in excess of our supplemental and concentration grant dollars that was approved by our district advisory committee our board and then the county the suit alleges that the county approved that and should not have
093but it isn't that we've i just want to be clear that we did not use supplemental concentration grant dollars um to do anything but what those dollars were intended to do so well you know since you brought it up because i was hoping that it will be something we will not have to deal with today the actual format says apple valley's 2019 2020 lcap counted more than 5 million in district-wide security measures including law enforcement as contributing to the increased and improved service requirements apple valley did not even attempt to describe how this action is either principally directed to effective yet san bernardino county office of education approved its healthcare with its entirely unjustified expenditure moreover apple valley's own data demonstrates that this action has been unsuccessful in meeting the intended goal of closing the
094discipline gap for black students and students with disabilities although overall suspension rates have declined black students are still suspended at more than twice the rate of all students which is exactly the same disparity revealed by baseline data san bernardino county office of education should not have approved this lcap instead it should have intervened and provided technical assistance to support apple valley in making different investments that actually increase and improve services for high needs students allowing districts to count police as contributing to their increased and improved services requirement diverse critical funding and effort from services that are provided are proven to close opportunity gaps or high knee students um so this is the portion i read every portion of whatever it is but this has to do with apple valley so i this is why i
095said go if you guys have time go back and look at the actual statement that is put out there for public consumption and to be able to use this the district um uh legal service to draft a response so that you know this is not something floating i got it from an email i wouldn't have noticed it and and once it came to email i decided to go deeper and search so this is public knowledge yeah um if pardon me okay but the paper didn't go through because these are pages and pages of this stuff so you go back and look at it and you say okay if the money was meant if the money was meant to assist the black and the brown students in the district then we need to see how that
096money was actually used to service what i would have liked to see is to truly truly encourage the students who are first generation to sign up for avid how do we get these students to be in avid and what kinds of trainings do we offer in avid do we go out to the schools that are exceptional in avid so that our children who are falling behind will see really a pathway to go somewhere yeah um so those are all things and i'm i read this and i thought you know i'm just gonna have you yeah go back and do some more homework and get us back information i just i think you read it when you read through that that the the the allegation is that should have not have been approved correct and um
097and if you look back at any lcap presentation during this the last year that item is out yes and it's been purposefully taken out so i appreciate that chance to sort of give some more background but more will come if needed thank you all right all right um closing um any opposed i secondly okay thank you we're done you