001can you hear me you can't no hello can you hear me now I can hear you it would help if I turn the earpiece on so Stephanie can you hear me you care meeting okay Melissa got me thinking I can't hear nothing I'm going crazy at least I make you laugh I was like oh my God why can't you hear me oh my goodness my business too funny babe are you gonna make us dizzy bye all right everyone good oh also say good morning I truly apologize hello everybody we're going to welcome you to our first Safety Committee I'm actually going to give everyone a couple more minutes um because I just realized the first link that I sent to everyone was only for those to view versus our fabulous Communications Department actually created links
002for each of you and I didn't catch that so let's just give everyone a couple of minutes if you guys don't mind but we will always start and end on time but I just want to be fair because I did just send the email when I just realized myself I couldn't get in and we could say oh you got to click on your own link and I didn't realize that click on your own click on your link and turn off your video in your microphone so everyone's clicking on all right we'll wait one more minute one more minute all right guys so we're gonna get started and again I want to apologize I started out when sending you guys a link that was for participants to view um just want to let you guys know
003this will always be streamed live on our YouTube um participants cannot log in um to communicate with us but they can hear our discussions um but I will go over how one could share some insights and information with us I'm going to start with saying welcome I want to welcome you guys all to our Safety Committee um one I want to thank you for taking this leap with us um this is new for us um this is new for us to have and so we're excited for it um had this Vision last year we met with our Union partners and said hey thinking about coming up with a Safety Committee we met as partners to say what does that look like what does the makeup look like of this committee um what um talked about
004how often we think we should meet when we should meet um and we came to the consensus that we'll be meeting we'll have about five meetings each meeting will be virtual so that way everyone can do it for the comfort of where they are we will start end on time started late today because I take responsibility for the link um and we will be talking about all things topics that you guys want to talk about and I'm going to go over later on in this in our meeting to tell you how you will bring your topics over um but we do everything through Google Drive so I share with you guys the agenda via Google drive but I'm also going to share my screen just in case um anyone is having a hard time I'm
005seeing that so thumbs up if you can see my screen so here is what our agenda will look like it will always follow this format um we will always start with a welcome um we'll have our introduction um and then where we have the Norms we'll go over the Norms today those will always be posted on our agenda but then when we go down to section E and F that's when we'll have topics that you guys bring um here um before we get started I want to have us all introduce ourselves and then we'll go over the Norms I will ask that we all stay muted um I can't call on you um so I would like if you would just raise your hand and then you unmute I'll call on you once I see
006the hand raise just say your name um identify if you're represented Association parent a student vice versa or anything you want to share but just so we can all know who's our Safety Committee family so again I'm Latasha Jamal the assistant superintendent of business for the Aziz Unified School District I'm going on my third year and I am passionate about this program all right I have and I apologize if I pronounce it wrong is it Guillermo hello my name is Guillermo Mendoza Lujan I am a father for Milo Lujan and I am a parent awesome thank you thank you I see Mr tresso my name is Ron trissel I'm a teacher over at Azusa High School thank you Sandra hi I'm Sandra arkenberg I am the CSEA Treasurer and I'm also secretary for the director
007of Community Schools thank you I see Meg Mike Savella I'm the president of aea the local teachers union alrighty I see Marcia did I say that right yes uh I'm Marcia Jimenez Santos I'm a parent of now it's only five students at Azusa Unified School District uh with Valleydale um Gladstone Middle School Sierra High School and Azusa High School and I just had one graduate from Gladstone High School I love it all right who would like to go next I will call on faces I see Mr Fernandez all right uh Gabriel Fernandez the principal at Azusa High School nice to be here thank you I see miss Patricia good evening everyone I'm Patricia Sanchez uh first VP of csta chapter 299 and secretary Ed Dalton Elementary all right next now I need to try to
008make my screen to see everyone let's see Milo thank you hi I'm Milo Lou Mal Lujan I go to Gladstone Middle School and I'm a student thank you welcome Milo and I have Miss Stephanie hi Stephanie Ortiz I'm coordinator of special education thank you uh Miss Margie I'm Mark Davis and I'm a teacher at Gladstone middle school but I'm also representing Azusa Educators Association all right I miss him I'm Aaron Kramer I'm the director of special education all right and Mariah hi I'm Mariah I'm a student at Sierra High School alrighty and I just saw did I lose someone Miss Val did I say that correctly hi I'm Yesenia I'm the mom of Victor Vaya he's a preschool uh student first year so first time mom and son welcome welcome welcome did I catch everyone
009no because I don't see anyone else's picture but I see people logging on if people go ahead and go Latasha oh I'm sorry go Miss Melissa sorry so my name is Melissa Vera I'm the administrative assistant in business services and I'm here to help facilitate um the audio with Mr mall and as well as participate in the committee and miss Patricia V hi my name is Patricia Valverde I'm a student at a sister high school I'm a junior and this is my first year in the state department awesome thank you thank you I think I caught everyone awesome awesome so guys again welcome um to the committee um thank you um for this I'm hopeful that this is our first of many committees um we started another committee that's called the budget Review Committee last
010year and we are carrying that board this year so we're hoping that the Safety Committee will also be just as fruitful I want to go over some norms so one how do we speak we want to ask that everyone remain muted so that way if you have any background noise or anyone in your area um if you could um remain muted and then only unmute when speaking um if you have a question you can raise your hand um but if an event that we have a special guest our presenter we would ask that you put your questions in the chat um and then we'll be sure to make sure we capture all those questions and we will try our best to either respond to the questions during the meeting or as a committee you will
011receive a response to all those questions um we want to ask everyone to be respectful for everyone's opinions though we may not always agree but we're all here for the same thing all things safety um we will always start and end on time no matter what I will never stop you in mid-sentence but I would be mindful to say hey we're hitting the six o'clock Mark we're going to have the table the our further the remain of our conversation discussion at a later meeting cool cool okay so one thing I want to talk about are objectives so I'm going to go over some of the benefits of a Safety Committee um one um first I want to make sure we understand that we're not here to just bring over our own personal complaints well this
012is a unified school district we're here as a committee for the entire District so we're not here just for our site specific though we may have safety concerns at our sites we have that opportunity to bring that up but we don't want to make this to be a pinhole where we're only focusing on one location we want to put things in place that we're addressing across the board so what would be a safety concern one and we're constantly seeing slip and Falls that's a district-wide initiative saying oh a safety concern is because I want the outdoor my campus paid a different color that wouldn't be truly deemed a safety concern if we're seeing a lot of our students I think we're having network issues come starting to freeze um but if all of a sudden
013we noticed that we're having a lot of bee stings that will be a safety concern that means we need to look into working with our grounds Department to ensure that we're not having bees or there's no hives and so forth and so forth so do we understand the difference between what we want to accomplish for our committee versus our goals so this is not a place to bring a list of our work orders this is a place that we're truly looking at all things safety um we will have the opportunity based on some of your recommendations to partner with Azusa PD maybe partner with Azusa fire maybe we have a desire to ensure that all of our safety drills are appropriate so that would be a topic that we'll bring up and then for us
014as the leaders of the committee it'll be our responsibility to bring the appropriate people that are a subject matter experts for that topic okay so I'm going to go over some item I'm going to share a slide here um let me stop presenting so I can open up this one just to go over some little slides that I have for us and then I can share again so this is just a little quick couple of slides to shows the Safety Committee I will not read them all but this is just so we can be aware of what is the perfect and benefit of the Safety Committee one it can reduce employee injuries um it creates a safe work environment a learning environment for all um safety awareness it will help us be the extra lens
015on things that we may be missing when I say we us as employees are missing on our campuses it'll also give us the opportunity because we are a mixed group we can see it from a different lens the lens of a student from a student the lens of a parent or a lens of administrator or as a staff person all right here we go what could or could who could or could I be on the committee anyone but what we wanted is for the person to truly have ties to Azusa so we wanted to have a representation from our teacher in Union representations from our classified Union representation for our management Union um representation from our specific departments such as special education we wanted to have representation from all of our love of our students
016from as you see we have preschool we have high school we have middle school and then we also wanted the voice of our student population as well um could we have outs uh community members on our committee we could but our desire was to focus on those that truly have a vested interest in our district and those that are currently here now that can help us understand all things safety and remember if you have a question or if I'm going through fast just say girl slow down Mr Noe did you have a question I know we didn't let you introduce yourself but I will let you before we end oh that's what it was you got it sir I got you okay the success a successful Safety Committee it defines the committee's duties responsibility um
017a successful committee is we're going to be able to follow our Norms we're going to have our topics we're going to be prepared for our meetings if we committed to bring something to you we're going to make sure we have a deliverable and not come back saying oh I'm sorry or if we put a topic on and we committed to have a presenting there whoever took on that responsibility they're going to make sure that they happen um another benefit is we try our best to be committed to being here for each one of our meetings we only schedule five they're only an hour long and we're asking that if we committed to be being on this committee that our voices are heard because that's what we want we want the opinion of everyone as a
018collective group to be here so when we're making decisions and recommendations we all have a unified voice but again we may not always have 100 consensus but we do understand we have a consensus of the goal of improving the safety for our district our duties um so we asked that one we regularly attend our meetings and participate we ask that we contribute to discussion not just be here just to listen and then um report out of what you didn't like about the meeting but truly being here and being an asset to the meeting um and we're also asking that when you're on your campuses that you bring back some things that you're hearing based on the topics that we're talking about so that way we can have another eye view of things that we may
019be omitting or missing out if we're going to implement something new you may have an idea as to a better way to roll this out maybe we're going to do another disaster drill you may have experience in that and we're asking that you feel comfortable with sharing your expertise also asking those that may feel that they have a better level of expertise that would be open to everyone's ideas and opinions our goal our goal is to create a list of items that will motivate us to be successful so for example what is some of the problems that we have what are some of the needs that we have as a district what are causing these problems are what is causing this need and then we establish a goal to create that so example here we
020have too many slip and falls and trips on our campuses so then that will be the focal point we know what the problem is so now we're going to set goals to achieve it does that mean we're going to put out more of the bumpers on the ground are we going to encourage everyone to have certain type of shoes just thinking of those type ideas so we identify First what the problem is we identify what is causing those issues then we come up with a goal and then we work towards what we need to do to achieve it we do have to understand that if some things require a commitment as far as a financial commitment those are things that we would then have to take to the board education or those specific departments to
021say hey these are things that we're seeing but through our insurance company we do have things that are considered safety credits um that are when we are able to truly identify things as a safety need we could present that to our insurance company and say based on our Safety Committee now that we have one based on our Safety Committee these are some of the things that they would like to us to address and then we can reach out to our insurance partners and say hey can you guys help us with this initiative so we have options so what are some safety goals that the district can establish that's what we're going to do as a committee so at our next meeting I'm going to after tonight I'm going to share with you guys what's considered
022a Google sheet and those are all things topics that you could put down that you feel what I do ask is that we have to put our name by the topic we can't just fill up the sheet with just topics and wish lists but it's literally you'll put your name I'm going to reach out to you and say hey I saw this topic um once we figure out um a consensus of topics we will take them uh let's say if a lot of them are coming up with heat heat heat not ACS but just heat uh not we don't have enough shade outside it's hot outside we have a lot of things around that topic that may be a topic that we'll put on for the next agenda with that for example that topic we'll
023make sure we'll have made us an operation here so we can understand how we handle our trees how do we determine how we cut our trees which how do we determine if our trees are able to give a shade or do we need to Pivot to shade structures and what does that look like um So based on what you guys put on the sheet that will drive the topics for the next upcoming meeting and based on those topics will determine if it's District staff that will be doing the presentation or if we need to have an outside agency to partner with us so I'm showing this picture what do you guys see wrong with this picture go for it Miss Meg well I see potential chemicals medicines paints on the bottom that are unsafe for
024children depending on where they are on that shelf or where that shelf is located and I'm coming from a teacher-centric lens um where I'm thinking that is unsafe for children I'm looking at the bottom Picture Perfect all right anyone else knowing um the upper picture I see that there's a uh a clutter in one of the closets uh that's a potential fire hazard if they can't get to a service panel or electrical panel that could be a big problem there perfect again Mr Trussell I saw your hand oh you're on mute get the mute so we can hear you as a science teacher uh that bottom picture there you know you have a bunch of chemicals on that bombshell that may not that cannot be there with other chemicals because if they spill and they
025mix they can be flammable there we go and so just like that how we're able to look at that picture that's what we're looking at as a committee so not that we want to get this painted not that we want new shelving not be because I think we should have a door we saw a safety need and that's what we want to bring to our committee so you guys pass it that's why you were selected you got it you're rock stars so what are some of the oh I'm sorry what are some of the committee topics again this is not going to be district office driven you guys are going to help us determine that so now that you're out on your campus things that you have seen it could be things that when you're
026driving by you notice that one of our campuses the gates are constantly open or one of our campuses the gate isn't high enough or it doesn't appear that it's locked up at night those are things we want you guys to bring to our attention if you go to a back to school night or you went to event and you saw something that you felt was a safety hazard those are the type of things that we want you guys to bring to our committee all right here these are some of the pitfalls that we want to avoid we don't want to turn into the police we don't want to become the maintenance and operations punchless we don't want to forget to follow up on our promises that we set as a committee we don't want to
027forget to ask why these things are here we do not want to forget to recognize who we are our staff and who's responsible for meaning we don't want to get to the point that we have certain trades or divisions that don't like our committee because they feel like that's all we're doing is picking on them okay and we want to make sure that we keep everyone trained and informed which is the ultimate goal so again we shouldn't have a committee together if we can't even do a disaster drill one of the things that we should want is yes ma'am may I gotta be right with you one thing you should want no problem we want to make sure like are we prepared for disaster so one thing could be when we're in our classrooms our
028safety bins ready our safety Buck is ready have we taken the inventory these are type of things that we want to focus on as a committee yes Miss Mack I'm sorry I wanted to know this specifically talks about maintenance punch list but I know some of the safety issues that get reported to us are related to technology and Mis so are are we including that in this process too of safety is it all things safety or is it just I don't say your department safety but like MRT related safety is all things safety but under the lens of safety for all um so not safety of oh well one side has a Chromebook this site doesn't but safety has um this site phone is having phone communication issues or the intercom is not working things
029of that nature things that will impede us in a in the sense of someone could get hurt or we're not prepared at a time of emergency I understand I was thinking more in terms and this is just generic example um chords that are on the floor and so do we need to buy those kind of covers for cords so kids don't trip that's a great one that's a trip Hazard that is a perfect example but it's specific to Mis versus say mot right so that's I want to make sure okay thank you yep so if you go into a campus and you constantly see wires hanging let's take a picture of it and we're going to bring it to the committee so we can get those items addressed so before we go on to the
030agenda of showing you guys how to submit questions any questions that you guys have on on right now our purpose Your Role are you like girl I can't commit to this are you like girl this is not what I thought let me get off the boat now but anything that you're thinking of we're good oh awesome okay I'm gonna stop sharing oh Gabriel I'm sorry yeah just the question you're kind of saying um how like we should be listening to our site and and kind of taking their feedback is it um the expectation of the committee like for instance like Patricia's a student at Azusa High School like she'd want to like survey the student body to find out their input or nah just let her listen organically let her listen organically we don't want
031to put tasks on anyone um but if Miss Patricia is with her her classmates and they're saying you know what every time we go out to pee we trip over this log or I guess it's not a log a tree branch then I'll be up to miss Patricia to bring that up from the student perspective got it thank you okay got it any other questions okay I'm gonna give Mr Noe opportunity to introduce himself good afternoon campus security Azusa High um yeah having the log on this because I was on the other that's all me sir but uh I'll be here on time next time okay we appreciate it okay so I'm going to show you guys how you're going to submit your questions [Music] and I'm going to share so our next meeting is
032in October so let me share the screen and I'm going to go back so you guys can see everything so after tonight I'm going to share this folder here I'm sorry my computer is going very slow oh no it's Black come on Latasha it's black for me is it black for you guys okay so there's a folder it's going to be called Safety Committee I'm going to share that with you all tonight okay then these are the five uh uh the four remaining meetings and each one you will have the ability to click on so slow and this is where you'll put your questions and comments so for our November 8th meeting your questions would have to be done by October 20th and I see miss Patricia Sanchez already has one and so you must
033put your name down and it says her example was what is the district's office procedure when School site goes on lockdown that is a perfect way great question and then in my example is how many safety drills does a School site have to have and when so this is where you would go as a Committee Member you would go after the last person so if I was here I could just hit return it's gonna go slow then number two I will put my name down and the question I may have and based on your questions that's how we're going to build the agenda for the next meeting again I leave this open so you can start as soon as you like I leave it open for you guys until October 20th then I close it
034and the reason why we close it is because then we're going to be looking at all the questions it'll always still be when I say close to me and I take away the editing rights but you'll always be able to see it so then you can have an idea of what the agenda will be yes ma'am is Meg you know it's always going to be me when it's technology right so are you sending us a link that has access to this so that we can click into it I'm sorry I know you said it's a Google doc and I'm giving you access but yeah that is a great question so I'm first going to share the folder with you and then in this folder you'll have access to all of the files that's on there
035and then each one reactors to the folder in an email yes ma'am yes ma'am okay okay I will send you I will send it in the same group email and I have a link you can click on it and then you'll have editing rights and then I will only remove edit new rights and switch you to viewer rights once the deadline on that document changes and then once we will take all that we will formulate the agenda and then I will publish the agenda so we're all ready for the next meeting okay all right thank you any questions for me no no no all right good people so what we have here our next meeting is November 8th on this agenda it tells you that the questions are due by October 20th and please also
036note that we are going to take all questions and we're going to formulate an agenda but if one agenda is getting too long or one topic is completely off the rail of another we may not put it on that meeting but the goal is that all the questions will be addressed at a meeting okay um then we have December 22nd is the last day for the January 10th meeting um February 23rd is the last day for the March 13th meeting and April 19th is the last day for May 8th question if anyone says hey I have a question I see you on this committee you as a committee person would choose to submit that question for the person but it will still be under your name okay so then if you're the representation of your
037population which is why you're selected so you can put the question down but it needs to be under your name even if someone else is giving you that question okay any questions for me guys comments did I go too fast do I need to re-elaborate on anything all right I'm getting thumbs up all right we're not gonna keep the party going for no reason so we are done for 30 and 30 minutes today we started late um but again once we have more topics that will not be the norm um expression I'm also going to be very very diligent to make sure those that if we do have to bring an outside person they're aware um and I'm gonna do my part to ensure that we're allocating enough time for topics and for discussion during
038our meeting so that way we don't have a jam packed agenda and it's just like all we hear were people talking at us and we didn't really get to engage in discussion um if there's ever a time that we feel that we need to add um a topic that we're on to the next meeting we will do that but it has to be a consensus from the committee otherwise we know our questions that we submit will drive the next agenda yes miss Patricia s uh yes just you may have already said it um and I missed it do you have an estimated time of how long you would like the meetings to last that we can say they're only an hour okay we're only here an hour okay five to six in and out all
039right anything else all right guys I appreciate you guys again um this is our first time um at least for me the first time that we have a committee here so I truly appreciate you guys going on this journey with us I'm confident that this is going to continue or our efforts to improve our district and that includes our facilities that includes our operations that includes our our programs that we're doing so thank you so much truly appreciate you guys and please post your questions I'm going to work right now to add you guys all to the folder I'll be sending out a link and then you guys get to ready to submit your questions bye guys thank you bye