5/17/2023 - Surplus Property Committee Meeting

001the live stream has started all right thank you good afternoon I'd like to call the Surplus property committee meeting to order roll call Richard Brown absent Steve Castro president absent Edward halwa here Vanessa Jones here Johnny Liu present Hector Miranda here Terry man Perez here Sam Perdomo absent Karen roughly absent Lori Ray here thank you and to move on to item 3.1 public comment do we have any public comment Lika do we have any public comments online we have no public comment online thank you we'll move on to um agenda item 4.1 which is approval of the minutes of the Surplus property committee held on April 12 2023 I make a motion okay um we had a motion by Steve Castro I'm Sorry by Ed halva first by Steve Castro decadent by you say your

002name or sir oh I'm sorry any discussion all in favor hi hi an emotion any opposed no motion carries on to agenda item 5.0 which is discussion and review 5.1 presentation of plotted site map and estimated visibility Improvement costs chart so before we get there I'm just going to go back to the first one for a minute um to item four we also need your signature on um so on the minutes that we just approved and then also on the minutes from the prior meeting that we approved so those the ones from the prior have already been approved by the committee but we didn't get a signature at the time oh okay um so if you can just sign there's there's a there's a line for the chairperson signature on page um four I think

003of the the last meetings minutes and then five of the prior um so feel free to do that and then we'll take a copy of those before the end of the meeting okay thank you and now we can move on to 5.1 presentation of plotted site map and estimated facility Improvement costs yes so um in your binders you will see that there is a map under um well kind of right after item five um when we had uh were in front of the committee several I think it was at the last meeting actually that you received the request there was a request for a plotted map that shows in color both the existing School sites and then the ones that are being considered by the committee um so that that map is there in your

004um in your materials uh feel free to reference it I believe it has the um the properties that are in front of the committee in red and then all the other school sites are in Black and then just a nuanced thing this map that you're looking at are the current sites so next year even though Foothill is in Black it's remaining open but not as Foothill remaining open as part of Azusa High School and then if you go all the way to down to the South glass on high school right now but next year it will remain open but as Gladstone Middle School I'm just gonna pause for a minute let everybody have a chance to to find that and take a look and I don't believe I have that I left my binder here

005and just to clarify for those that couldn't see um there's a there's an attachment there's a packet we put into all the binders that's just the agenda that was posted online and so that's that's what was delivered there thank you okay unless there are any thoughts comments questions about that that map I'll move on to the second thing that's also in your materials um so one of the other questions that we got at the last meeting was about uh you know can we see really rough like estimated costs of what it would take to uh to improve the existing facilities for use as a new as a new you know something right we don't know exactly what that could be um but uh staff and Latasha looked at some of the costs and these are

006really really rough you know estimated costs as of now by the time any of these improvements were made they would probably cost a bit more than what we see here but the idea is just to give you again you know some rough numbers to see what it would take to get some of these facilities up to par um and do some of the necessary improvements you know for example for it to be used as a community center or um you know some some alternative District use um so here um as we said these are rough estimates and this is based off of us today um but we are constantly working to reconcile um this worksheet and as more information comes together we're updated by case in point um we're realizing we're doing an audit of

007underground utilities and we have reason to believe that underground utilities was completed at Center but this was prior to the current leadership so we're going through old um documents to ensure that these posts are real our actual costs that we're going to have to realize okay so Natasha we will update the sheet and provide as as we get new information but right now we're pretty confident that Center Middle School did already have underground utilities that means that we would subtract 3.5 million dollars from that total that at the bottom correct question um are the cost figures based on in-house courses school districts yes and some like for technology for most of our sites um we were already doing an assessment of what our technology upgrade needs to be for networking so though some of the

008um estimates are from actual companies coming out to see and some are just based off of what we're currently work that we're currently doing at another site that's like size that we gave for rejections for you're welcome thank you um I do have a question I'm curious uh with these costs are there any um appraisals of our current sort of land value or property values yes so um we we did do some exploration of the value of the sites as a part of the development review however um because of the sensitivity of that information and the fact that that would be kind of a key negotiation point right with a potential buyer or even you know if we want to lease the site um that's not information that we we you know feel comfortable sharing

009in this this particular Forum it would certainly be available to board members right when they're making final decisions about you know which sites they want to use certain ways um so we do have access to that information but we just you know want to protect the interests of the district and not making it available uh to the general public yes that that actually makes sense thank you so much I have a question you wouldn't necessarily necessarily sell it for housing or something correct that's right that's right yeah we uh we probably wouldn't do improvements to those sites um I mean it depends on what we were doing with it right so you know for example if we were negotiating a lease right with a non-profit user maybe a part of that negotiation would be we

010do some upgrades they do some upgrades that that could be a part of a discussion if we were going to sell it though to a developer that was just going to build new homes they they're really seeing value in the land and not in the facility and so there wouldn't be any reason to yeah to do upgrades on those sites it looks like they're all pretty similar doesn't it an upgrade with the exception of center now that you took out that three and a half thank you speaking to Donny's Point um one I can't remember which one one of the schools started an American couple so that Ellington Mountain so um okay well that has wondering if there were there was noticeable difference uh a little different and just uh just to be clear it's

011Mountain View Elementary School and the Sierra adult education center uh that's also closed right now although we are currently leasing a portion of the old Sierra adult school property so we are in a short-term lease because we knew that we were going to start and begin this process and we didn't want to get into any long-term commitments thank you are there any additional thoughts or comments on the the map or the chart before we move forward okay hearing none I think we'll think we'll move forward and now we'll move on to 5.3 review of initial graph of midi report and discussion of structure content and Drug I think we're on 5.2 yeah uh 5.2 not quite there almost there sorry presentation uh 5.2 presentation of Board of Education feedback on potential site uses and District

012meet excellent thank you um so we we wanted to bring back to you all so you know we have said throughout this process that it's going to be a communication kind of a back and forth with the board right they're going to receive this information before the 7-Eleven um receives that same information and then um they the uh the board had expressed a desire to to you know have another opportunity to kind of provide additional feedback for the 7-Eleven about potential uses of the sites or just you know kind of in general their their thoughts and concerns about the Surplus process um for your consideration and so they have the opportunity to do that I'm at the board meeting on five nine um and I've taken some some notes about the general thoughts that were

013shared by each of the board members and I'd like to share those with you here as well just to kind of help and you can take them into consideration in your thoughts and and your development of recommendations um so generally there was some concern about you know wanting to make sure that the schools have enough parking and especially handicapped parking um I think this was a concern for uh particularly about Sierra High School you know the street is busy and sometimes it can be hard to find parking near there um that was a thought expressed by one of the board members and so just wanting to make sure that kind of the decisions made keep in mind you know some more uh like practical things like parking um also there was you know definitely interest

014from a number of the board members about a community center kind of a central center right for um services that could be shared by community members and District members lots of interest in potentially having that be you know partnership with the city or some other non-profit or you know other governmental entity um there were some additional thoughts about wanting that to be in an equitable place maybe a central location there weren't any specific ideas a lot of the board members said you know we don't want to speak to exact locations quite yet but just these you know bigger Concepts about equity and having them be having this spot be centrally located um some thoughts about you know whether it would make sense for it to be just off the 210 Freeway you know some proximity

015to that uh that Main you know travel way um there were some additional concerns about um having classrooms or weight rooms I think at Sierra that were crowded um and so again some idea there about potentially uh like breaking off that that program and having a new site that would be able to to you know house um that and you know provide additional room and additional parking um some additional ideas about uh potentially having a field for shared use for athletic activities like soccer or like little league um and this this kind of like emphasis on the district uh providing Green Space for those types of uses uh potentially again in partnership with the city if the city was interested in um you know being a part of that um one of the board members

016also asked that the committee kind of considers some creative options and and you know bring bring forward kind of a diverse set of ideas for the board so they could kind of dig deeper into some of those those ideas and figure out what's going to work for the district um again some more kind of like creative ideas about the centralized Services Center um uh the other the other item that was expressed is uh potential like hesitancy about sale uh they certainly were not opposed to a sale full out um but they wanted to consider um options like uh selling you know portions of a site if that was something that was desirable um but also this idea that a sale could be really helpful to help fund other projects that we want to do on

017other sites so kind of a balance right of those two ideas um also the idea that a lease option that could generate some Revenue um would would be a good thing that they also want to consider maybe a partnership with a um you know some other type of like service provider or a club um other other ideas came up like staff housing or property swaps or a Wellness Center um again the idea of the wellness center could be done in combination or in partnership with the healthcare organization so you know lots and lots of creative ideas about potential uses for these sites um some that would generate Revenue in order to help the construction or the uh the Improvement of some facilities and then you know some that would be more Community focused there was

018also the idea of potentially having a community garden space and then I think another board member mentioned that there may already be a community garden space somewhere that's relatively close so just trying to make sure we're not um you know redoing things that are already there for the community um one of the other items that was mentioned is um again this idea of trying to retain ownership of some of the sites and generate Revenue through a lease um again partnership with other organizations was emphasized again uh centralized spaces um there was one of the parcels uh Slauson which is large and square was just kind of mentioned as one that may have a lot of potential could be split potentially based on its size um and again they were they were really less concerned about

019kind of identifying a single site and more really just about kind of identifying potential uses that they could that then kind of dig into more you know with all of the information to figure out you know where where did those uses make sense think that pretty much covers the majority I mean there was a lot of you know repeat of some of those ideas by many of the members um the only other item that was mentioned I think is there was some concept of wanting to see kind of a site plan with sizes in Green Space and square footage so the board's definitely interested in you know kind of digging into the individual sites like we saw those individualized Maps when we did the presentation of the development report just to kind of um you

020know conceptualize what's around it and how big is the space and where are the athletic facilities and where is the where are the buildings um and then there was this final idea about maybe doing a survey of some some of the staff members potentially or just maybe some other way of trying to identify what what other needs are internally for those facilities I think that pretty much covers what we heard from the board on the night is there time for us to sort of collectively brainstorm some of these ideas you know is that now or sure well yeah so we could do that now we could also do it in the in the context of the initial draft of the report I'm certainly happy to entertain it in either location um so yeah you know

021certainly if you want to discuss some of those ideas and you know throw some things around I think I think now would be an appropriate place yeah for for me um I I love these ideas and I think I think all of us this is the fun part right where we get a chance to really see um what can we do for our city what can we do for Azusa unified to make sure that we are also in the long run you know holding on to properties making sure that we're making money off of them so that we can continue to invest back that those monies back into the deteriorating properties that will need to continue to be maintained you know for as long as the schools are here so I I I personally um

022would love to this sort of Community Center type thing um really resonates with me um in in looking at the map uh the the the uh the map with the red um overlay you know it it does seem like Sloss in middle school could be a great location for something like that the reason being is it's so close to Memorial Park and you know if we talk about collaborating also with the city on stuff like that I mean I I'm just thinking out of the box but 5th Street I believe oh no Fourth Street is the one that separates Memorial with Lawson I mean that that street might not even be needed anymore you know which I think Bridging the two especially with the way that the um topography goes it's it's intriguing because if

023if we're if we're talking about a Wellness Center I could imagine um since it starts sloping right from from the north to the South I could imagine and a half underground parking structure I could like oh imagine where Fourth Street is and almost this like raised soccer field idea up on top so where uh they have this at Biola University they have a soccer field on top of a parking structure so you're not paying for the development of this giant parking structure actually and then what you see is grass and I think that again I'm just I'm just thinking out loud that there could be a really great partnership right there you know Memorial Park Slawson um and and a great place to really do all of these you know creative ideas I know last

024meeting we had mentioned you know cooking type facilities making sure you know we could we could centralize so many of the the the the the necessary programs um right there but again I you know there was a lot of ideas out there but it I think this is the fun part for me at least I'm gonna add to that since you mentioned the game just verified I think what was said was that at spots in that kitchen had been developed or maybe redone recently or something like that can you remind me of what that was and if that is played into this Center Middle School you know the upgrades that you kind of just showed us um if that was something that what needs more information you know needs more upgrades to maintain or to

025however I think you understand the question I think so I'm going to try my best to answer and if not just let me know um so yes currently at Center um Slauson Middle School we have what's considered our Central Kitchen um it is not the size of a central kitchen but we treat it as our Central Kitchen where we currently cook the meals and disperse to most of our elementary and middle schools because they do not have um that type of kitchen setup um so that's the first um is it large enough no we will still like have a desire we have a dream of a real Central Kitchen but right now that's how we currently treat it as our Central Kitchen he's gonna know we're sorry really quick that we have another member that's

026joined us yeah that's okay you would just there you go bring it bring it bring it really close to you there okay thank you okay so and with that is that where the district thinks that it should stay or I just as a question should it stay there can it be moved and then so right now until a decision is made we will continue to utilize the kitchen the kitchen is off um is gated off the campus um so it's we still have access to it um we do not have to go on the camp we do not have to enter the campus um right now we the central kitchen is on the back and then in the front is in the middle line so that's how our students currently are receiving meals um until

027we make a decision on a property we will still utilize the Central Kitchen um but now that we're going to have all our middle schools um students on Gladstone Middle School campus that quick kitchen is equipped to cook so now the Central Kitchen will now only um prepare the meals for our elementary schools one of the one of the uh to use uh Mr Lew's uh phrase of Dreams one of the ideas that we dreamed up if if we could use one of the properties for Sierra High School and Sierra High School is smaller in scale compared to a high school um maybe that could be the location of a Central Kitchen which can then function a lot of different ways number one you're using the same property but number two maybe again in partnership

028with career Pathways maybe culinary or maybe a work based experience for for students you know those kinds of things um but that's an idea that we kind of throw around I also know last time I I love the idea of finding out that we could subdivide if we were to sell anything which I think is really intriguing right because let's say we take a larger property of the sixth and we're able to find you know a really great Corner subdivide out and sell that I'm I'm I'm wondering again because we have I and I I'm not sure if um if you said this to the whole committee because I think it was afterwards in passing or whatever but but that the school district has unique ability to be able to subdivide could you speak more

029into that sure yeah so I think we did address this during okay great uh the development um section but I'm I am more than happy to to describe it further so um yeah there there are rules um that will dictate kind of the procedure for how you subdivide land um it's called the subdivision map act but the school district as a public entity has certain um I would say like flexibilities where where the procedure used for them to subdivide a property just looks it looks a little bit different it's a little bit easier depending on your on the jurisdiction um so yes that is that is certainly one of the options the only other thing that I will mention um just practically is you know if we subdivide a site right that's going to impact

030value right so um so for example if a developer is looking at a site and they're going to build a certain number of units right if we're if we're selling them a smaller portion that that you know could substantially impact the uh the profitability for them right because maybe you know it's not worth it for them if they can only build 10 units it's worth it for them if they can build you know 30 40 and I I'm just pulling those numbers out right I have no idea which which side or you know where that where that like Tipping Point would be um but that's that's something to consider you you know you certainly can subdivide but if the thought is to you know for example like maximize value at one site to use that

031right to support the construction at another site um it it may not make sense to subdivide that in that same way um really really just depends on the circumstance um along those lines do we have to decide the fate of all six schools so really the I'm glad you asked this actually because it you know goes back to kind of the key goal and responsibilities of the committee right so um ideally yes right the board has said you know we we have given you these sites so that you can kind of help us identify what you don't need to do is identify specifically this site should be sold for this use this site is the community center this site you split it in half you sell this you know what I mean that's we don't

032need to get into that level of specificity and I would say it probably doesn't make sense to because we don't know land values here there are there are certain components that only the board right is going to know the full picture to be able to make those really specific decisions what the what the committee does need to do is make this kind of big picture determination about Surplus or not Surplus right so when we say it's Surplus to the educational needs of the district really that means you know do we needed to educate like do we need it to to host a a you know particular like K through 12 or you know one particular like educational program now if you set a site with Surplus that doesn't mean that you're saying it shouldn't be

033used for a community center or it couldn't be used you know for a for a for a central kitchen or even you know to separate out Sierra High School to give it some more space it's really saying you know based on that initial data that we looked at way back when right that based on enrollment and the capacity of these sites they're not absolutely like you may decide they're not absolutely necessary to be able to contain the enrollment that we have so to kind of to kind of summarize their really what the the the uh the committee is asked to do is decide Surplus or not Surplus um and I think when we look at the draft report that's in the next item it might help frame it frame it a little bit too right

034so you're seeing like like what what is this final document that we send the board going to look like and and what do we need to tell them about the individual sites um the other thing that I'll address about your question is you know technically you could you could not make a decision about a site you could say we you know we we don't feel that we can you know make a determination but I think I think the board's goal is like these came as a group right so that they could have some some flexibility and that you would give a recommendation for each of the sites they're just too for clarity purposes so the recommendation for the the for each site is is it Surplus or is it not Surplus but to your point

035even though technically you're legally that's not the function of of a 7-Eleven committee the board does want to hear from this group yep if there are specific yeah ideas ideas um like yes this group really recommends and I'm just saying it because this was brought up today a community center or this group really recommends because again I we brought it up Sierra High School to have its own school you know whatever those things may be even though that is and and please correct me if I'm wrong right that's that's above what technically our role is the board is eliciting ideas and dreams and visions of what what these properties might serve at yes I think that's right and I would say that um you know when we get to the next item where we look

036at the draft report you'll see there are two sections really there are two kind of major like meat sections one is a set of findings and that's really where we look at based on the data that we have and you know enrollment and capacity of sites are the sites um you know should they be considered surplus of educational needs of the district then we go to the recommendations and that's usually where you know you you have more freedom and flexibility even within this form to say here are some ideas of things we think you could do for example we think it would be great if you would use at least you know two of the sites for you know Community benefit purposes or we'd really like you to identify you know one site as a

037community center so you can build in those those you know kind of creative ideas um while still giving the board the flexibility to to consider all the factors that they have and kind of make final decisions um and we'll talk through some some of those too so that you can you can see kind of what that can look like then I have another question so in everything that you just said for example Mountain View and then here's my question has been empty for how long with no students nothing going on there I know it's been a few years but that's a great example of it hasn't been used the district hasn't used it the community doesn't really say much about it that might be a property to really think about letting go correct to answer

038your question I believe it's four years in addition for the committee um that is one of the higher upgrade costs on that there look at and just again for full detail Sierra High School the old Sierra High School Adult School would fit in that same timeline as uh Mountain View and that is being leased out though you said right I mean I know it was on a temporary to somebody a portion a portion of it is being leased out yes on a or at least and if there aren't any more questions move on are there any more questions on 5.2 I just wanted based on the plot map uh are we just maintaining one Middle School I think that is correct so um the elementary students will be housed by just one or it will

039Penn Station right away to high school uh no Elementary will go all the way to fifth grade then after fifth grade all the students will go to one Middle School which is Gladstone High School way at the bottom that'll turn into Gladstone middle school and they'll be there for sixth seventh and eighth grade and then when they finish at Glasgow Middle School for eighth grade then they'll go to Azusa High School for high school so we'll just have one middle that is correct any more discussion okay and we'll move on to 5.3 review of initial draft of committee report and discussion of structure content and drafting okay so um in your materials what I provided is just a really initial draft of kind of what the reports um for uh for the committee can generally

040look like and what I'll do is I'll just kind of walk through the structure of it to get everyone familiar with you know with what we generally have and then we can certainly open back up for conversation about you know do we do we want to tweak or or change any of the content here to you know better fit what the committee's thinking um so we start with a summary that just kind of explains you know the the dates um that apply to the committee and again the authorization that comes from the education code for all of the things that we do as a part of the committee each of the members is listed here and that the date that they were appointed by the board um we we do a little bit more on

041page one of describing um you know some of the requirements within the code and how each of you and your characteristics fit this diverse kind of set of of profiles that the code says is is you know very important that we we have a part of the committee then we list out the properties that have been provided for committee review um finally we do a summary on this page of kind of all of the meetings in which the committee has met so that it's really clear for anyone looking here you know as to when when those meetings happened um then we uh we also take a look at um there's there's one particular meeting where we we will have a public hearing we think that will likely be our next meeting and so you'll see

042that one's called out and the exhibit has the minutes from that meeting um because it is you know a very specific component of what the code requires that the committee do um we uh so then I have summarized in the next paragraph on that page um kind of some of the the pieces of information that were presented to the committee we talk about the presentation from dcg and the feasibility analysis um that there was feedback from The District staff and board about the needs and goals right so we've we've talked about that today and then a little bit before um I've heard from uh from prior committees that they sometimes like to really be thorough about this is the information that we were given to look at and that's what resulted in our recommendation so

043certainly you know if there are other pieces of um other you know specific references to information that you were given to look at that you want to mention here we can certainly do that um then we get into the meat of the of the report right so we start with the findings and this is where we usually have some discussion about you know whether or not the the all properties or individual properties are needed for the educational the ongoing educational needs of the district um and then we can describe a little bit um you know whether there are a certain number of them that you have you know certain creative uses that you would like to recommend um and then finally we have this this chart that just kind of you know puts into visual

044what we've said in the findings right so it lists each of the sites and then we kind of give a surplus or not Surplus label um this is uh this is important here um it's probably helpful to share because this report is used in a number of different ways after the committee is finished right so um you know for example if the district were to seek a waiver of the sale of surplus property procedures this is one of the documents that gets submitted with that um and they're they're going to want to see that the property's been you know that there was a recommendation and then that the board actually declared its Surplus um there's also a a process with the Department of Housing and Community Development um where we have certain flexibilities for those

045sites this this report is also one of the things that they want to see so um might help you to know that this will not just go somewhere and sit it will be looked at by lots of different government agencies over time um so then we move on uh to the committee's recommendations and this is really where I think you have you know great opportunity to again provide those kind of uh creative suggestions for the board um so you know I just kind of you know threw some ideas in here to get the conversation started but in in you know section two for example we talk about the community benefit uses such as a potential student services and meeting Center um other options for re um organization of existing student programs um so you know

046we can we can certainly throw in some more you know some more ideas there um in section three I made some mention again just to get the conversation started about you know the potential to sell or release some of the sites for Revenue purposes to put that money back into those uh potential Community uses um in in section four I say something about you know the it's the intent of the committee that we you know we'd like to create flexibility for the board we don't want to give them you know particular directives about particular sites it's more here's some good ideas that we'd like you to further explore when you decide you know what to do with the individual sites [Music] um five and six also also have uh like very uh particular reasons for

047being included um so in section five I talk about should the should the board uh decide to sell or release or otherwise convey um any of the sites that the 7-Eleven um wants them to have flexibility in the method of disposition um right so this goes back to again there's a really stringent process in the Education Code about how properties can be sold or at least or like otherwise conveyed and um the process really focuses on on price just on price and and lots of districts that I've worked with and you know lots of committees feel strongly that other factors should be considered other than just the price right so maybe you have you know various folks that are interested in in you know buying or leasing a property and you you know you want

048them to to be able to consider those factors outside of price um that's that would uh just this is kind of you know an indication from the committee that you all feel similarly or that you have other considerations in that way that you'd like to communicate to the board um and then finally six is that uh the reference to the waiver process so um when I mentioned before that if the district seeks a waiver um of the stringent process for sale of property um there's this whole application that goes into the state board and they like to see um feedback from the 7 11 about whether this the process of getting a waiver was discussed or contemplated by the committee and essentially like whether the committee thought it was a good idea or a recommended

049it for the board um so again these are really just very very preliminary ideas out there to kind of help with discussion but um this this part of the report is also a really great place for you to you know give some some creative ideas about the sites feel free to share if any if anyone has anything to to say about the report or you know particular requests I mean I can I can line words out I can add sentences in I am I am ready to go so you just you just let me know I just thought of something else right now um how much does it how much is the district does it cost the district to retain properties such as Mountain View and old Sierra what is the overhead for and and

050because it could take a year or two for sale or um least even if we decide to retain and lease um what is that price to just have it so um I wouldn't say there's a price but we do have a responsibility to our community to at least for the curb appeal um and we are finding um like for Mountain View for example that we're currently I'm working to um I'm not going to say Ad networking but have the ability to have surveillance so that we can also protect our property from vandalism and vice versa so those will be some costs it will have to but I think that's just given because we want to just we don't want it to just be ran down because that's when people we have reporters or people that

051start living in it and things like that so um we have a burden of a responsibility to at least do the curb appeal um but beyond that we typically cut the utilities off unless we just have um what do you call um security lights so the motion um um we'll keep if we know we're going to utilize it then we will keep the water going but we will We assess the need and then go from there okay so um I would love to suggest that if there was to be any sale of a property which I personally don't want to see any of our school both sides sold but I definitely want to make sure that we can improve the other sites so I know we have to have money from somewhere I think that's

052the hardest part right I'm curious about the the grant that we received and would that be able to be used um so for example number one says the property should be declared Surplus to the educational needs of the district so that means can we use the 1.5 towards any of these Surplus properties because they're no longer educational I'm going to assume that you mean the 15.9 okay yes 15.9 okay um although that Grant cannot be used for facility improvements um I'm and I don't know if you know Latasha but I'm sure it could be used for like stuff but not for facility improvements and so by stuff I mean like oh somebody needs a desk or whatever that's possible but I'm not 100 sure um what it can be used for but I definitely know

053it cannot be used for facility Improvement and I would just to chime in just a little bit to say um it's a strong possibility that it's a no because to apply for the grant we had to submit a budget with it and we had to identify what we were going to spend the funds on right so I'm sorry I was just going to add that I don't so if if what I'm hearing from a part of your question is if we declare a property Surplus does that limit what we can do as far as spending like educational dollars whether it's this particular Grant or maybe other educational dollars that are coming in in my experience um you know I can't speak to every form of money that's coming in and the particular requirements but if

054the ultimate use of the site is again for some type of a centralized kitchen or it's to re relocate Sierra High School those are still those are still educational uses right and so the the use of that money wouldn't necessarily be limited um the Declaration of surplus is is more saying we don't need it for you know key core like we don't need it to you know to house existing enrollments so um in short to summarize I think I I I wouldn't say don't feel like declaring a property Surplus is going to limit you know what you can do with it also just because the board declares a property Surplus doesn't mean it can't turn around and you know build a brand new school on it so it doesn't mean that like it's there's no

055point of no return at which they can't go back and say oh actually we really do need this to build a new school not that that's the case that we anticipate here but your your recommendation does not limit it to you know to to being used for those things yeah for me it's it's you can tell I I want to make sure that we have great ideas that we can pay for it so I think one of the things that troubles me the most not just about our school district but it's really there's a lot of surplus properties out there whether it's real estate or or you know commercial Etc that is just being unused and for us it it's it would be great if they were all income makers for us somehow that's what

056I would want to try to um suggest to the committee because without selling would be my hope because then we can raise funds to maintain our current facilities and also get maybe one great you know thing or two great things right like a community center and then relocate you know the high school that would be my hope but I'm not sure if we wanted to go around and say that I just know I the only thing that I underlined was sold for number three because I just really would hate to see any of the property sold at all that if we don't sell then I need to see or I don't need to see I would love to see how the school board is going to pay for all of these great improvements because you

057know we're not gonna like like you showed us enrollment is going down and so we're not getting more money from anywhere else usually so we have to generate our own I think the other thing to think about right is the various methods and kind of how the income comes in right so a sale you know for the most part you get one big lump sum right that could you know be that upstart cost for facility Improvement or getting something off the you know um off the ground whereas you know and again there you know there are there are varieties in all of these structures but with the lease it's normally small you know small payments over time right so that could be enough to kind of keep something going but may not be that big

058upstart that you would need to get something operational one question um where is the social unified as far as uh charter schools do we even have one in our statistics do we even support the idea or where do we stand for charter school we we currently do not have any authorized charters in Azusa oh I mean it's good to offer these facilities if we have at least some Charters but we don't have even one right we do not have I just want to speak to what John was saying about not selling properties I think the struggle that the district has had to even lease some of the old Sierra campus shows us that it might be very very difficult to find somebody or a group or an organization or even the district itself to to

059fund keeping those properties open um I'm I'm I teach at Ellington school which is way down at the bottom and it's this cozy little neighborhood um with people who don't move out of it and so if it if it were to be sold for single-family housing it would just fit right in with the current area a lot of parents have come to me and said we would love to have single-family housing or a park now I know they have Valleydale Park not too far up the street but um parents and those who live in the area are very concerned about what would happen to that and and they think the ones that have spoken to me that that single-family housing would be great so I can understand selling that property and if you look at

060the map I mean it's just way so far down south um from everything else related to The District so it was brought up in the initial meeting in public comment I was looking for the gentleman's name with the school from Glendora um is that something that the board talked about I know he spoke at that one of the the board meeting that I saw as well and repeated the same information um is that something that the board heard talked about like isn't that the leasing option in addition to that um upgrade cost would that if you lease out that property is that something the district has to then go is there like a minimum standard of okay but you have to put all these upgrade bins anyway even though it's going to generate income right

061so you could speak to that so there's no so there's no set standard as far as what we would have to do to lease it um that comes with the lease agreement um sometimes it's upgrades at least as is or we can have a shared lease agreement as far as who's going to do a pool um we could pull the cost for utilities or change the electrical panel and vice versa um as far as the lease request that was currently and presented to us um until we complete the 7-Eleven process we're not actually going to start any long-term lease or short-term lease until we make a decision so that way the board education could decide what they want to do with the properties and then give us Direction on how we're going to proceed the

062only other thing that I think I remember from that request is it was like a really short-term need it was like they needed in it within 60 days or like 90 days or something so I just don't know what their what their needs are still and and thank you for for answering that I just asked that because we don't know and I don't know if anybody's reached out and said hey is that still a thing or in six months are you still gonna need something in addition is that then a five year lease is that a 10-year as um you mentioned that the leasing can be kind of wish to watch right thanks I also love the idea of a community center since we're we've got that Grant that can do so much for our

063community um I wouldn't know where to house it though because it looks like our our school district was wide and now it it's getting long and narrow so to find you know if you put it up at Slauson school then what about all these people at Murray and things like that um so maybe we need to split that a little bit maybe have a northern and southern Center but with the community schools program that we're going to be implementing and it's something so new and exciting that uh I'd like to really um see that happening in a central location as well as a little bit we talked about having some things that individual site do but I think it's real important for our community to feel like they have somewhere where they can go and

064get the support that they need I want to add to that just because you mentioned stocking sausages now have their Youth and Family Center there in the north um rec room and so they have a full schedule already so through that that there is something there already um that is by Parks and Rec and it would be but I like that idea of putting it a little more Southern as um within our community um if we were to sell as well I just wanted to point out I know that from a real a real estate perspective let's say you know commercial use or whatever um the proximity to the freeway is oftentimes really you know attractive so you know again just without having any experience at all just this idea that maybe Mountain View or

065the old Sarah adult education you know um even again the ones right off of the main street right like Center Middle um those might be more attractive for commercial mixed-use units because it's so close to the freeway um or or Main Street and then and and to Echo you know I especially if the residents around Ellington want it to become you know you know a park or or houses then yeah that makes absolute sense because it it is kind of an island on its own right so so I'm just saying I'm not I I just don't want us to like go over property unless if we have to right so if we can generate funds any other way but clearly we've been trying to lease even Mountain View for four years or you know maybe

066you could speak into that but and it and there's been no bites so the worst is that we're holding on to these properties and then they're just dilapidated and then then eventually No One's Gonna want to lease it you know so I think time would be ticking in in that way the only other thing that I wanted to mention just to kind of get the wheels turning for you all too is there's so there is this option in the Education Code that allows for a property exchange where you can take you take an alternative property of like relatively similar value and there's this kind of uh it's literally like a swap idea where you essentially you know switch ownership of those properties um some districts have done that well I can't say that I have

067been a part of one that I've seen happen exactly yet but it's definitely being thought about where um they've considered for example uh like taking ownership of like a strip mall for lack of a better description and making kind of one of the locations their Central Kitchen and one of the locations some other District use um you also could exchange for a property that generates you know ongoing Revenue right so so depending and it's all going to depend on your on on making sure they're of comparable value um so yeah sorry go ahead no I was just saying interesting because you know how we learned that so many of these properties are in different cities and different jurisdictions I'm curious does Glendora want to swap with us I mean I I don't know glendora's map

068I don't know you know but I'm just saying it's interesting um that there are these opportunities to to really think through what would be and then in the end for me it would be making sure that we can make money for our school districts so that we preserve and increase our programs right I mean that's I think that what we all want I just know that once we sell it it just is gone right but we might need to which is so sad you know so yeah the other thing to think about right is the is the the ongoing costs and kind of Staff time of managing an investment property right so one of the things I hear a lot from districts is we we have enough on our plates to educate all these kids

069and provide all these you know additional community services for example um you know it takes a substantial amount of time for a staff member to you know make sure we're we're getting rent checks okay wait you know someone's in default okay we you know for landlords we have to evict on occasion right all of those things that um you know even even like larger public entities right like cities and Counties have staff members that are dealing with real estate you know there's no there's no like real estate director at the district right that's that's doing those functions so it doesn't mean it's impossible it's just you know another main responsibility that you know the district would take on have like the underscore that point you know with the Surplus properties they've taken back uh oftentimes

070they make a mistake kind of and it's not their benefit more management intensive cost intensive and it's more beneficial if it was sold um the other point is anyone identify what entities or who would be willing to lease these properties as they are I mean that one property has been on the market for a year sorry so just to clarify so we currently do not have any properties that have been up for at least meaning we've been advertising for leasing we've just had two properties vacant um for the last four years okay thank you sir you're welcome and I would just say in in in general right the the pool of organizations that are looking for you know Surplus School properties to to use the actual facilities is a is a relatively small group sometimes

071you know it's like churches or um you know like religious organizations other types of educational groups right that are providing services or like non-profits um other public entities often you know can can make those facilities work but um outside of that a majority of the transactions I've seen are you know um for-profit folks that are looking for the for the land value as opposed to the you know the value of the facilities themselves yeah and it may not generate that but brand to make it feasible delete and unfortunate yes that's that's what I was wondering too right because we have to make sure that we are staying above the cost to maintain the school is a million dollars and our lease is eight hundred thousand you know where that's not attractive so I think that's

072why I wanted to be specific to say I don't want to sell any property but are we gonna like stay ahead and it and having it vacant and staying there I mean that that's not helpful either so I think what's exciting is or I'm curious if we decided to lease them all I'm just saying but would we create a whole department that could help with the leases would that be jobs that would be created are we are we planning to go with this um dcg like would they would they advise us through that process like I'm just curious like who's our realtor like who who's the one that's going to be marketing our schools um because I would love to hear from them to be like oh actually if you want to leave like could

073you imagine if if they had oh yeah there's a list of you know here's the pool it's very selective there's only five um you know but if we could let's say lease to I have no idea I'm just you know Kaiser or something you know who just like I I want to lease this and make it into a hospital I'm just thinking uh you know totally out of the box that could be a huge Revenue generator that they could I mean I'm just saying potentially we're there they would build you know build these facilities we would still own it they would pay us you know Etc so I think in that way I I just want to make sure that we are able to know our full options because like again I mentioned Kaiser and

074again it might not even be a thing that could happen but suddenly it's like oh Kaiser Azusa wow and it's in one of our school properties and maybe that's something that can we recommend if we sell we would like you to sell it to you know this type of entity I don't know I'm just it's super nuanced I I we don't have to explore all those things but I'm just curious yeah I mean I can speak to a couple of those things I don't I don't want to necessarily speak to what the Staffing at the district would look like if we leased all those sites I I can say from um some past experience it's it's very rare for a district to add additional staff just to manage those things because of because of the

075cost of that right and and you know if you think about the again the the amount of money that's coming in to cover that cost and all of the other things like usually I've seen it it you know falls on existing staff to make that a part of you know what they're responsible for so that's that's again you know part of the challenge is adding additional responsibilities to folks that already have you know lots to do um with regard to who who would the broker be or how would we you know Market or solicit these sites um we we certainly have the option to go with dcg the board would would really be kind of making a decision about you know who the broker would be for the site um it's very common for districts

076to work with Brokers to help solicit you know interest there I would say they're one of their main functions right is to help you know generate those ideas and potential uses on the um the offers right they you know they have all the um all the connections with those types of groups that you know would would potentially have interest having said that you know they they it's almost a little bit too preliminary right for them to start going out to solicit information even for example like when I talk to developers on occasion About Properties they're so hesitant to do you know underwriting or provide numbers or or even express particular interest in a property until they know that it's at least been declared Surplus right like we're I mean we're so early on in this

077whole process with these properties that many are are very hesitant to even you know even spend you know time and money showing interest or exploring potential uses which is why you know we kind of get over this hurdle and then we you know we think about really really you know soliciting interest and figuring out what the what the precise uses are um you know I will say and this is a different community that I'm you know that I'm that I'm speaking to at this example but you know there are it's not uncommon to see you know committees say or or the board even to say you know we we want a community garden we want a non-profit use you know bring bring the interest and then we have that board meeting and there's there's there's

078there's no one you know that can bring the the funds or the the structure to make that great you know Community benefit happen so sadly you know all the ideas are there but you have to have that person that's willing to step forward and have the money and the time and the organization to do it um I know there were so many points that you that you touched on but if there's anything else I can speak to no that it's great and again I think you know I I don't I don't want to keep putting out ideas because I know that we're just giving a general sort of recommendation but if there were to be um more sort of nuanced things for the board to sort of I think consider I I would love to

079hear from other people as well but just these are some of those ideas generally that you know I've been feeling but also hearing from from the community and I think the last one is I um alpali Pomona does a really cool um it's like the Cal Poly faculty and staff Foundation or something where they do their own um housing specifically available for faculty and staff to purchase and then so when they sell that house um it has to be sold to another faculty and staff it's it's something like that and then and then and then the monies is then so anyway somehow cop you know Cal Poly does a really cool program in which if you are a faculty staff there you can have homeownership and again but it somehow benefits still the school Etc

080so I would love you know for us to maybe explore to see what is what are they doing at Cal Poly Pomona and what is this Foundation that they've started um because again getting our teachers to be able to live in Azusa would be really neat and again somehow they made it so when you sell and you're ready to let's say upgrade to a house off you know not part of Cal Poly um they somehow still get like it's win-win all around where the the owners still get some Equity to go on to their next home they were able to get their first home purchased and then and then now the next faculty and staff were able to then buy into that property so I think something really exciting like that could be cool but

081I also don't yeah I'm glad to hear Cal Poly is successful because I think Stanford is has the same type of program and um I'd have to go back and research but there are a lot of issues with that um who rents the housing and what what rate and new benefit and I believe it and been in the news recently also to address your idea about these things to some entities such as Pfizer well sure giving a giving someone a ground leak are you retain the ownership will probably be the most expeditious or straightforward and efficient and probably the least costly uh but then again you're you're saying you're gonna lease them the land and they're gonna have the right to rape it and redevelop so then you have to go and go through the

082the idea the process of okay do I we want this is it going to be beneficial and is advisor for example going to pay Market rent for your land and is the land still the rent for the for some of these sites may not be overly sufficient or anything um and just on an anecdotal note uh one thing that pushed me out of teaching full-time back in 1979 uh locking out I was teaching third grade at La Canada um and they offered early retirement and other other inducements for people uh believe as they were suffering the same thing in the late 70s enrollment went down they they sold one of the elementary schools the JPL uh as far as I know they didn't entertain leasing it in the last time I buy that area I

083think JPL kept structure oh and JPL right there it was the oh I don't know one by Oak Park I know where it is I can visualize it but [Music] um that has worked out well for locking on but again that's anecdotal and that actually so I think just to just to kind of summarize right because my goal will be to to make edits to the content of the report so that when I bring it back to you next meeting it you know kind of reflects what I'm hearing tonight um so what I'm hearing is that there's there's there's definitely some some interest in the board using at least a few of the sites for um for a community benefit purpose right we like the community center idea is what I'm hearing um also that

084you know we're we're still open even though there's some you know potential hesitant hesitancy about a sale there's some uncertainty about whether a lease would be you know it would be profitable or would have a good like Revenue stream for the district there's still some interest in using some of the of the parcels to help to generate money that we can put back into the uses on other Parcels right so even just a recommendation that broad right is still you know providing direction for the board um so I can certainly kind of help to tweak some of the of the language that's here to express that um you know we can even be more specific and say that you know there's there's a concern by the by the by the committee or there's um kind

085of a like emphasis on ongoing like ownership of valuable assets right so to the extent that it makes sense to continue to own land because they're going to continue to increase in value right that goes to the hesitancy about sale um but you know doesn't doesn't you know it is is not so restrictive that we say we don't want you to sell any of the properties we just say you know we'd like you to think you know a lot about the value of of maintaining land as an asset we'd like you to think about you know what are the options for producing revenue from some of these sites that we can put back into Community uses um we I guess you know I heard some really creative options about um you know other I guess

086wanting to consider I mean we could even say right because of what I'm hearing is we we want to look at sites that are approximate to existing you know Park and City uses to the extent that those may be good locations for for these you know Community uses um we could we could certainly mention that to give them some direction as to which sites you know we're kind of indicating maybe maybe good ones for you know for the community benefit use um any other kind of broad topics that I'm not pulling out you know feel free to you know to kind of chime in and I'll help draft language that that really kind of addresses those I would like also to consider not just from the school district perspective but as a resident living down

087the street from Mountain View having that be empty considering the neighborhood it is right off the Vernon exit a little dangerous um but it is now empty and sounds like maybe needs some security things like that that if that has been empty vacant um what do the surrounding people that who live there what are they seeing um and and remembering that if we do try to sell it or anything it could still be there for a while empty um and even though you may want to retain that would it be better to sell that property and make residential because they would be better for that actual neighborhood um and not just with Mountain View but um I would imagine well the old Sears right across from from a park so I'm also thinking none of

088these locations from what I remember can be anything other than residential in the grand scheme of things so there isn't the potential to put a mini mart up or anything like that it's either stay as it is or become residential if I remember correctly I think Mountain View has the potential for industrial on the easterly side of I think it was all kind of dependent on you know what the jurisdictions would approve right so when we go to the concept of like rezoning and like General plan amendments um it sounded like the feedback really from from those jurisdictions was again you know really pushing housing because of that that like needs allocation right that they uh the arena allocation that they're really really pushing to meet um so it's not to say that it would

089be completely impossible it's just you would have to have all of the right uh like political pieces in place for the jurisdiction to say yeah we're going to go completely outside of what we've said that you know that our our plan is for these sites and allow this alternative use um another thing to think about is just you know right now generally uh commercial and Industrial uses are are not super popular right because of the changing of the world after covid you know some of those some of that real estate is not as valuable or as in not being looked at in the same way that it that it was um in other years before Sarah to uh chairperson's uh point and to what you said that is not incumbent on the district correct so

090the district cannot say we're going to sell this property but only to to an entity that's going to build a museum because that that although we can say all we can say that all we want the the power really lies on the jurisdiction to say well thank you but no the zoning is for residential and I think I heard I don't know if it was here in the board meeting that it would be incumbent on the on on the the developer who has the interest and they're they're not going to show an interest in the property until they know pretty close that that the zoning is going to fit what they what they are are going for and so it's not it's not I mean although the district can say that um again we don't

091have any power or control over that is that correct yeah that's right so um to kind of hit on a couple of those things I think I think we talked about the information from dcg and I I forget if it was in this forum or in front of the board but um usually what we see when we're doing a developer transaction is that they have super super long escrow periods because they need to have certainty about the zoning and the entitlements related to the site before they're they're willing to pay for it and so they're you know during that 18 to like 24 month um you know time they they're they're getting the property rezoned essentially so that they they know with certainty that they're going to have that um that done before they take

092full ownership of the site and and that in fact um having that process be completed as a condition to them having to buy the property so if it doesn't happen they don't have to buy it um the other piece is I mean yes you know you can certainly we can put all types of restrictions into into a into a report into even a purchase and sale agreement but ultimately unless there's a restrictive covenant that's recorded against the property that you know it makes it even more restrictive um what could happen is if you put way too many restrictions on it you I mean you end up having a site that's that's not usable right because because the city says okay well this um we can't or won't you know Zone it for that use and

093so you you know you kind of like come up against this this where you may have a site just sit right because you said Well it has to be used for this and we you know want it to be zoned for this the the city says there's no way we're going to let you do that and then you know there's not much that can be do you're at a stalemate at that point um so I've even seen for example you know we've had boards that feel really strongly about well sell it for development but it has to have a certain number of of like Acres of green space or I mean even those types of restrictions they they so limit what a potential buyer is is willing to offer right so even if they they

094still want the property it's at a three million dollar discount because of the Restriction um or you know I the other thing that I that I often talk to to you know staff or boards about is does the district or the committee really want to take take the position of the city planning agency right like that's really their role in all of this is is deciding what cities look like and how things are are you know zoned and organized and so to kind of put ourselves in that place you know sometimes create more conflict than it does really benefit but I think to summarize what I heard from you in really really general terms that I can put into the report is um you know we we want the board to consider input from the

095communities that are surrounding these schools when they're deciding what the potential uses of them would be and even how to and um kind of what what way they may seek to get you know like revenue from those sites I'm also hearing an emphasis on may not be great to just let them sit like this for a long period of time let's find some way that they can be productive so that that has a benefit for the surrounding communities those are definitely Concepts we can you know we can incorporate in the report I would also consider location for the Community Center idea right off Mountain View just as an example there's nothing there's there's not a gas station there's not a restaurant there's nothing there that would draw people in like if you wanted meetings and

096things like so to consider something more like Powell that is across from a view in that little Center there there's in and out there's all those restaurants even pretty walking distance thinking as a business perspective because a community center needs to be kind of central to a lot of things right versus Ellington on an island right where there's it's just a bunch of homes so um if the committee would consider those those um those ideas as well I know that it was and it was brought up location to the freeway with Ellington pretty far um is it possible to provide potential estimates on what leases would be if we were to lease them out versus cost of maintenance I guess I wouldn't understand how to provide that not knowing who's going to lease right um

097we there is a standard square footage that um but that would always be negotiable right between each person so so even a range I'm just curious I I don't know if we but in my mind if we see the numbers next meeting and clearly the leases are not going to carry any of these costs to maintain you know at that point maybe the committee would then wrongly suggest selling you know um it's like if you have a house for rent and you know it's not even going to make the mortgage right so if it's not even going to make the mortgage then we need to think of ways to either we're going to increase rent or we're going to sell and it just feels like if we if I saw those numbers at least it

098would it would feel at least better like hey we wanted to keep it but we just couldn't we're losing money every you know so we're only suggesting selling because we that was like the last you know option it it just is good data to have in my mind that data is very difficult to obtain based on my carrying the 42 years of raising commercial crop especially for a special year you're considering keeping the structures the improvements and releasing an improved prop that's a very specific and that's going to be a very small market for buyer pool less equal and if we can't get the projected then maybe at least we have the current property for lease or that's being leased love to know kind of how much they're paying and you know what that looked

099like so I can say I'm poor Ro police um it was agreed to give a discount can we receive um services from the ROP so I I'm I can give those rates but it's not equip us um I'm gonna say a fair assessment um because we um there was an agreement to give them a discounted rate because we are part of the ROP JP as well so we benefited from their services but then what would have been the rate if we didn't give them the discount uh give me one second I could pull that up yeah and and again I'm just I just wanted to see this frame of reference I understand like for example commercial properties they're like oh it's two dollars a square foot I mean we know that it's there's a range

100right but I'm just curious what that range is because what if it's I don't know five dollars I have no idea what the the the price per square footage is I've never tried to lease a school before so I I think also what are again from a real estate perspective you look at the comps and you see well Glendora just leased out their used facility for four dollars a square foot you know so I'm curious like what what has that been in the last year if or two or however far we have to go because if you're like to be honest there's like six schools near us that are all vacant I mean not our sick schools but you know uh six schools that are vacant and none of them are being leased then we

101kind of know that we're oh great six more schools are up for lease that's not really helpful you know so I think that data would be really good to have in suggesting whether or not we hold on to them or or we sell them so currently the ROP lease is at 75 cents per square foot what terms are all right well net modified routes poster um no so um they provide their own maintenance and then we provide any Services we build them back for the services that we have to provide but we keep it maintain the ground in my experience with with transaction funding transactions uh you don't put a value on them based on please right basically missed by sale you're looking to use the facilities lease facility uh it's going to be difficult

102to get up a really good accurate idea of what the fair market rent would be it doesn't preclude you from trying but that's going to be an obstacle again they're most they're the transactions for schools are for sale they're not really I guess the other thing I'm thinking about kind of how we would find this information what I'm what I'm fearful of is that the you know the comps are going to be all over the state right so what happens in you know San Francisco Bay area is totally different ball game or what's in San Diego what's in La um and you know I I think it would be unlikely that we're going to find you know really really truly comparable situations that are you know within enough proximity that they would be considered you

103know really really true comps for that purpose but I it's definitely definitely something we can explore we could even talk to DC deep dcg potentially and see what method they would recommend or you know if there's some number we can bring forward with the understanding that it's going to have all kinds of limitations on it and and if it's too much then please don't you know I mean I I just want to gauge and let the community know that we are we considered all of these things right I mean I don't think anyone really wants to see any of these properties sold off and and whatever but you know I mean this is the trend this is what's happening that way we can feel confident moving forward like yeah well you know again the maintenance

104costs we know let's say we're already spending a hundred thousand a year or something maintaining the school 75 cents a square foot is not going to cut it you know I I'm just saying you know like that's just really good data to know um versus I think it'd be great if we you know this is one thing to have a great idea it's another again if we can't pay for it if we can't sustain it if we're losing money I mean my goodness you know we we don't have the luxury to do that you know just one other point of consideration is that in valuing schools and universities uh oftentimes it's based on land Value Plus uh replacement cost that would be an easy metric to use to value just at the schools that it

105wouldn't help so much rent really value uh is there a reason why we're not advertising uh this they can spoke especially the Mountain View considering it's been awakened for the last four years so um the decision was to make um pause until we ensure we understand what we what the Board of Education wanted to do with the properties could have been an easy Amazon warehouse Prime I have um more of a procedural question here as we Talk Amongst the committee in your writing note and you're writing the report which I'm thankful because I somehow in my head thought I'd be writing something um that at some point we have to go school by school as a committee correct um when do we do that I know it's getting past it's getting a little late we've

106talked a lot we have a lot of ideas um is it the next meeting where just so I know what I'm doing we begin to go school by school what we need remembering we we like the idea of a community center we like the idea of maybe retaining one property for a a lease um and then we like you know Sloss in for the kitchen and the way I'm looking in the way we've been talking I'm just gonna put out there that it sounds about 50 50 on properties that we have six of right um and so procedural question is there voting that happens is there when we're writing these these this report it does this is like a really simple report I'm like this is not a lot of information um but it's going

107to be longer and it is going to be step by step and do the reasoning to the board needs to be in there we think we should attempt to sell Mountain View because it's been vacant for four years there's nobody it hasn't been up for at least I'm just asking is that what the report's going to look like yeah so let me start um lots of things to address there and I'm glad you asked no it's these are good questions so um the board or the the report doesn't need to be any more detail than it is currently so don't feel like it needs to be this long you know like dissertation of all of the things that were discussed it certainly can have more detail if that's that is the desire of the committee

108um I would say I would tend to to recommend that it not be we want you to do this that's lost and we want you to break this in half this is a site we want you to sell because again right there's information that we don't know that the board has access to that's really going to impact you know which site is the for example if the recommendation from the committee is let's really maximize value and sell one site just one you know potentially the board's gonna see well we have some some estimates right that this is the highest value site if we're going to sell one let's get you know let's let's maximize value on that right and so um again my recommendation would just be give them enough enough leeway to use all

109the information that they have to properly execute what you are recommending right um so as far as the the the the process we can we can go site by site now and say Surplus or not Surplus we can we can also and and then I can you know take all of these big broad ideas that we have and kind of put them back into the report um kind of what we're looking at is is the next big step here is to have a public hearing and usually there's a final version or an almost final version of the report where the committee feels really comfortable that that's kind of what what we're asking the community to come speak to so um that can happen at the next meeting it can we can have one one more

110meeting in the interim you know between to really flesh out additional you know Concepts here um it really just depends on your your level of comfort with where we are with the report with the understanding that I will make changes but we will have to go site by site and say you know Surplus not Surplus we don't vote um individually on those sites there's kind of a like a final approval of the report as a whole it's really more of kind of a um organic discussion about you know we there seems to be a consensus that there this site is Surplus um so hopefully that that helps to address I mean it's it's sounding to me like we're not feeling like we're going to be able to get this in as final of the form

111as we need for the hearing by the end of tonight because things are getting late so maybe that's really what we focus on is that that's kind of our Central focus at the next meeting is continue drafting of the report um as well as review of some additional data that we've that we've heard that you're you know that you're asking to see um so that's that's where I'm hearing things going because maybe you know we um on the 21st which is which is the proposed date here that we'll vote on in a minute um but that we focus on you know additional drafting I will bring a revised version of this that kind of incorporates what I've heard so far and then we can we can you know help to finalize before the hearing at

112the following meeting thank you and just to answer um so I was able to find the average um going price um when we first started the lease was a dollar Thirty per square foot and then we gave the discount rate of 75 per square foot and how many square feet are they running oh great question they're currently Leasing a total of 970 square feet the monthly was seven thousand dollars you mean 9 700 square feet okay sorry I heard 970. oh 9 720 Square okay great great and I was given the least amount yeah I was like wow that's like a thousand square feet I'm like that's that's crazy great um and again I I'm not sure I for example I I would be prepared to say that all of the properties are Surplus I

113don't I think we've we've gone far enough to know that we don't need it for educational needs but again I'm not sure if anyone else disagrees with that but yeah that's all of the nuanced talks for me is just more so I think what you're gonna edit and gather and you know but but generally speaking even framed as is if we had to sign something today I I wouldn't disagree with this what you've drafted I think if we could you know I I'm not sure so all I'm saying is I'm not sure if we need another meeting um unless if unless if everyone else is saying that we do you know because in my mind I you know when I'm vocalizing something I just am curious on what these nuanced things are but at the

114same time you know again I'd love to hear from everyone but yeah it doesn't seem like anyone would say this is this is not Surplus and we have to hold on to you know for educational needs is there is there anyone that wants to speak to that or feels differently well I just wanted to say because um there was the consideration of uh having Sierra High School at one of like so but we could do Surplus and then reconsider that correct later yes yes so um that is educational need right there so yes the way that I think about it is that we like when we're saying that it's Surplus we're saying it's I guess in in theory Sierra could continue to operate where it is right and and it's not that we can't you

115know house the um existing capacity or the existing enrollment at that site we're saying we have these these these you know extra sites let's give them a bigger space with a better weight room and and more parking um so so to your question uh declaring the property Surplus would would not you know indicate that you don't think they should move Sierra High School it wouldn't indicate that we shouldn't use it for an educational or some educational related right like all these all these ideas that we're talking about they all kind of relate to education in some form right um and it also would not not restrict the board from saying you know two three years later or six months from now or or tomorrow actually we think we need to build a brand new school

116and we're going to build it on that site right so even once the board declares a property Surplus there's no um you know like moment of of no return where they cannot go back and use it for a core like educational use until it's sold of course and then you know hard to get it back um but yeah hopefully that that helps kind of no it does I just wanted to make sure you're not going to make sure yeah is there a reason why anyone would say no this is not Surplus you know like what's the benefit to that like no like Slawson must still be a school I mean I don't what suddenly they'll open saucin as a school again I mean I don't I'm not sure what that would be so I I

117don't know in this particular circumstance I I uh I guess when I think about what when that could happen and when someone might say that it was if a district was you know like right at that like Tipping Point of enrollment and capacity and they were trying to squeeze everyone into these you know lots of students in sight so they could they could have Surplus property here I just the facts are so different than that right we're looking just the fact that we're looking at six sites some of which haven't had anybody there for you know over three years um I I it doesn't seem to be the set of facts in which I could imagine anyone saying strongly like we clearly need this to house existing enrollments um but again if you know if

118it was if it was a different circumstance where someone felt strongly like we we need an extra school and you know this is why we we need to build a new or you know a sixth elementary school or a third high school or whatever it is that would be the circumstance I could guess in which someone would feel strongly about it but I just I don't sing that see that being the case here and if I'm not mistaken even with the configuration we'll have for the district next year we're still not at full capacity so there is a lot of room for growth and of course our existing schools can be renovated to add capacity right so I mean yeah like I I think we can I think we're all in agreement that it's clearly

119Surplus I'm not sure if that's helpful but yeah very helpful that I I will keep the report as is in that regard if I don't have to change it I won't unless anyone feels strongly that they want to you know they want to chime in that that needs to be changed but that makes it easier when I'm doing my my revisions for the next meeting um so do we still feel like we need another meeting in between to kind of help solidify some of the recommendations and the kind of like creative ideas and proposals that come in the in the like recommendations section I mean the the alternative is we can we can schedule the hearing for the next meeting we can still do some work on this report I would be doing like um

120you know like edits in real time to get it to the form that you wanted it so that it it could be you know seen by those that come for the hearing um I don't normally like to do that because I I like to have it in its final form you know on the agenda so that the folks from the community are seeing exactly what they're going to speak to um but you know again I'm I'm open to your feedback on what structure you prefer Sarah just for clarification right so we all understand so if we do not have the public meeting the next meeting then the next meeting basically would be dedicated only to say okay based on your feedback this is what this is the new draft and for for the committee to

121be able to speak into yeah that looks good and we're done in five minutes or well can we change this paragraph or whatever and then after that then we would have to have the public meeting after that I got another another date correct that's right right versus the committee feels tonight that you know what you took a lot of notes you heard we have the video of it so we need to go back and you'll have a more final draft uh we like to um we like to post our agendas early so even though we're not required right it's only 72 hours in advance but for all of our meetings our open meetings we like to post early to give not only the committee or the board of education but the community as well some

122additional time to look through stuff so so the committee and the community will be able to see that quote-unquote final report prior to the public hearing right so that's really what we're talking about so those two scenarios and what the committee feels that they should be doing yep yep that's exactly right we'd either have one in the interim to just just you know talk about the report and get it in final form or I would make all my changes that's going to be available to you and then we have the public hearing at the next meeting is there a reality in which again we so like sorry in my mind I think having another meeting when we come to basically approved minute you know is kind of what it seems and I don't personally need

123that but but maybe other people do I guess I will I'll act as the did anyone feel strongly that we should win now in the public hearing to further flush out content of the report that's really what the next one would be if it's not the public hearing meeting okay can I add a a piece of information that that might change this um I don't so right now we're talking about gen uh the 21st of June I don't think that we can have a meeting in between because we made a promise and we think that this is a good promise that we would mail out to all of the residents of Azusa the announcement of the public hearing we think that's the right thing to do obviously we can just do social media and that's

124it but we think it's the right thing to do so so to have a meeting between now and June 21st that meeting and then still have to worry about the mailer unless we said right now we're going to try to squeeze in a meeting and no matter what happens June 21st is going to be the the public hearing then we're okay but if we're gonna have a meeting and then still try to figure out because we need enough lead time to be able to to to have the mailer sent out to all the rest let me ask you in your experience yes uh is there anything that we have not flushed up what are we missing that's that's a really it's a hard question to answer because every every committee approaches it so differently right

125they some are they want to see the data they want to look at all of the information and make this really you know well informed and that you know for example I had the committee that said like I want listed in the report all the data that I looked at so that's very clear to the board exactly what you know kind of what our like what our scope overview was right some of them are are are more just these are our ideas here are the broad you know things that we we just want to be heard we just want to make sure that you include these ideas in the report and then you know we kind of want to let the board you know go from there so it's hard to say is there anything

126you haven't flushed out I I think I will say we've looked at more data in this um with this committee and more you know charts and and Maps than I've seen in many many other committee meetings so to that extent I think you you have been diligent in that regard um there's nothing that comes to mind right now that that I'm thinking like man there's this red flag of something that you have not looked at or that that you you know that you're missing um so I don't know that that's the answer that you wanted to hear but I think I'll also add that one of the things that we have been doing is we have been running kind of parallel with the board of education so as you have been meeting we have been

127reporting to the board right so that it's not like this here's this like what where's this coming from so to try to keep them in the loop right so that when we do get to a point where a report is being submitted to the board of education to have that con some context and some background to help that jump start now to okay now we got to roll up our season and and move forward with that is it possible to uh email us your revised draft and then we can just give inputs rather than a live meeting then you can publish a final revised on the public hearing day June 20. so that is difficult because of the brown act right because what we what we would additionally what we would essentially be facilitating is

128is a meeting outside of a meeting right so um I could for example you know that we talked you know two or three meetings ago about this idea of like a subcommittee right where I could you know communicate like individually with some some subset of members but um it's it's I guess let me say this what I can't do is kind of is the structure that you're asking right which is send a revised version out to each of you and then receive your comments put them into this final report and then have that published right because that's me essentially facilitating a meeting you know like digitally um what we can do is you know we can make these these these changes I can send it to you before it gets posted um and then if

129there are final tweaks or or things that we want to talk about you know before the hearing we can make those I can make them in real time on a screen in front of the public so that they're seeing that happen um that you know it does does kind of complicate the process but it's it's not to say that you know it's set in stone once that happens yeah I just want to say that I think we're trying to avoid a meeting I'm just going to put that out there and while I understand that and that we're in this room that we have to be reminded of the community who also is listening live and deserves one if they need one more meeting they need one more meeting too um because it's not an urgent

130matter it's not life-threatening matter we can take one more meeting I think before the public hearing to be fair to write that up so you're not doing it live and so that when I sign it there's not edit not that I was signed but like the things like that um just distress the urgency that I know um and also that we signed up and committed to this committee and so I'm okay with one more meeting have that but um you did say right now my question was um so because we have to approve minutes and then we have to do all of that stuff is if you were to email it with no um so that we could read it before or will it be in the agenda just a week and read it before

131not sitting here reading it you know um uh if that and then we can be prepared to have a quick next meeting um approve the minutes at the agenda all of that stuff read it over and be completed with it and then that way because the residents do deserve to have time to to prepare for a public hearing I just wanted to say that before we go on to approving the next meeting and I can certainly send a copy to what it would be is I would send the I would take this version I would make the edits that we talked about I would send it to you individually and you would just have to you would create your own comments write your own thoughts you would not discuss it between each other between you

132know then in the meeting but then you could be ready to you know kind of hit the ground running when we get to the next when we all you know uh like reconvene and then question as far as just the timing I mean can we have the meeting next Wednesday does it have to be you know I mean I know there's an urgency to send out the the mailer so I'm just curious like does it have to be x amount of Wednesdays from now or can it be once something sooner so there's no particular uh like requirement as far as 7-Eleven but there is lots of lead time to like get the agenda prepared and then get it posted the proper number of days in advance of the meeting in compliance with the brownout yeah

133that is correct and then for for the mailer purposes it's really I think the where the committee is at right now is either we're going to keep June 21 as our next meeting where we're going to talk about the final draft and that's fine and then we and then we have the public hearing or we're gonna commit today that June 21 will be the public hearing and now we're trying to find a meeting in between I just want to see there's too much going on at the end of the school year for that as a parent and there's Awards assemblies I'm sure you have a lot of things you need to be at um and so do the teachers so just keeping that in mind I would like to say that I am okay with

134one more meeting we'll have the public hearing that gives everybody substantial time since we already dedicated specific dates um for these meetings and if we can move forward if everybody's okay with that so um can I um can I get a motion for the next scheduled meeting to be on June 21st I make that motion that was Emotion by Steve Castro and seconded by Ed Alva any discussion I have one question and digress uh under number four in recommendations to draft the table an amount of surplus problem what is what does that refer to all right I want to make sure that I'm looking at the section you're looking at so section four on the final page now under committee's findings one two three four and then a table okay based upon the committee's review

135of this information after studying the real property owned by the district that issue the committee came to the following recommendations The Heading amount oh amount of surplus property okay thank you um so yeah I think we can change the way that that's labeled um because I agree looking at it now it's maybe not very clear maybe we could say the uh the like classification of surplus property Surplus property I guess the goal of the table is that this is where we kind of designate you know site by site Surplus not Surplus Surplus not Surplus um so for heading we could just say inclusion yeah yeah um include inclusion binding or like classification um I'm open to I'm open to whatever word you guys like description well not oh it's not a or recommendation finding illusion

136I'll put one in there and then if we don't like it we'll change it at the next meeting thank you okay we were in the middle of a motion there um any discussion regarding the the next meeting all in favor bye bye any opposed nay I can't be there but go ahead emotion carries thank you and we will adjourn this meeting at 6 54. I think we vote on adjournment sorry um can I get a motion to adjourn the meeting at 6 54. motion to adjourn the meeting at 654 Donnie Lou thank you in the meeting visitor vote yeah all in favor you guys I hi hi any opposed thank you so we're moving the public hearing to another