3/14/23 - Azusa Unified School District Board Meeting

001okay thank you everyone it is uh now 701 we will return we have returned to open session and we'll begin with item 4.1 flag salute and we have Miss Grace Anaya a senior at Azusa High School to lead us in the flights loot I'm missing I uh we have you on Zoom is that right she was having technical difficulties logging in I don't see her in just yet we were just a couple seconds to come back and if not uh we'll proceed with the flag salute and invite her to join us at the next meeting she just emailed to notify me that her internet went out on her computer okay so um we will then invite Miss Anaya to lead our flags loot at our next meeting um if everyone would join me in the

002flags flute thank you very much everyone moving on to item 5.1 approval of final settlement of office administrative hearing may have a motion make a motion to approve in a second we'll go for a vote the item passes unanimously moving on to the best part of today recognitions and awards item 6.1 Mr Ortega thank you Dr Beau uh tonight we're very uh pleased and honored and excited to be able to recognize Carolina Dominguez who is a student board member this school year from Gladstone High School um Carolina's not only a student board member she is in advanced courses she works for the city she's a cheerleader I don't know when she has time uh to to do what she does but she's an extraordinary young lady she's also a leader in our student advisory Council

003um and definitely a voice for me when we have uh things and thinking about things she brings a really good voice as a student a representative and so we're very thankful for Miss Dominguez and we're here just to uh to recognize her and Ms Dominguez we do have mission for you uh colleagues if you could join me in the center to uh take a photo with Miss Dominguez along with her family I always brush through these parts so I'm I haven't posted a mental post that to allow um trustees to make any comments uh recognizing Carolina I want to uh thank you for your service you did a great job we always take in consideration when we have student board members it's really important that we hear your input but thank you for your service

004and I wouldn't want to Echo that um your board reports and your presence and your boys have been very much noticed um and we appreciate your service and I'm looking forward to all the good things to come for you and your future Carolina thank you for being a role model for you know the students and the community as a whole and for all your hard work and your achievement we appreciate you we forgot to mention uh All-Star basketball player oh that's great all right right your Speedy Gonzalez on the court though yes yes thank you for representing um Gladstone High School and as soon as a unified here on the board your voice is strong keep up the good work and I'm so proud of everything that you do and I get your emails and

005I love it you know blood drive this that like the same thing it's like oh my goodness when does she sleep you know but that's good because that means you're not idle and you're active and you're proactive and we need more Carolina's in this in this you know District in this world so Dad congratulations thank you congratulations and I just Echo all 100 of the sentiments of my colleagues and so thank you for for all that you do board president yes sir if I may in the same in the same token I'd like to introduce Miss Daphne Pineda who is our uh student board member uh from Sierra High School uh also sits on the student advisory Council um we got to spend some some good time uh during some trainings over the summer and

006really appreciate again Daphne and Daphne's voice and point of point of view and so we just want to welcome her uh she'll be our student board member in person for the rest of the year welcome welcome thank you and we'll move on to item 6.2 uh vice president Rodriguez Pena good evening everyone I want to ask Alicia French to come up here and Mr Peter Romero I think I see him there in the hallway thank you Isuzu Unified School District certificate of recognition is proudly to present Alicia French for donating over eleven thousand dollars worth of professional theater costumes wigs and props to Gladstone High School theater program and do you want to bring those up Miss Elliott and I want to thank you and and Peter when I met when I met Peter uh

007we were talking about you know um I just met him also and he was helping us on the four-way speech with our students he's a Toastmasters and he's he's great he's did a lot of other things other than Toastmasters but I want to thank them both for contributing to our drama class we're going to have a great drama class next a year because we're going to combine our two high schools and for sure then righteous you can see your costumes in action not only that Alicia I was surprised to see her I went to high school with her she was Alice Galindo this girl a fashionista I knew she she ended up doing something really beautiful like this because she was always dressed beautifully she had clothes at she made probably her own clothes because

008I know I couldn't buy them but I've always known her that way to be a fantastic woman and then when I seen her again I'm like oh my God I know her I went to high school with her you know back in the 60s I wouldn't say when but we're on the 60s right around there we went to high school together and um and Peter I met him and he's a nice gentleman also I just met him but I feel like known him for a long time and we want to thank you all give the Board of Education wants to come up and take a picture with us please I have a feeling we'll be getting our steps in today and that's good after eating carbs on carbs um now moving on to item 6.3

009recognition of the 2223 aspiring leaders Academy participants Mr Ortega thank you Dr Beau um I am Uber excited uh today um we had been trying to launch an aspiring leaders academy uh here in Azusa for for a bit uh but due to the pandemic and some of the consequences of that we were not allowed we were not able to to launch it until this year um we want to recognize uh 14 individuals tonight uh that gave up four entire days uh to come to the district office uh to collaborate with us to learn with us to grow with us to have a watery eye with us um to laugh with us uh but more most importantly to learn with us over the course of four days uh we try to provide an inside look into

010uh the four branches if you will of a school district uh for them to get to know uh the leaders in those positions and for them to hear about strategies um about mindsets uh about moves um that individuals incorporate into uh their roles uh they were very engaged uh had great questions uh great comments and we're just uh very happy that they went on this journey with us about president if the board allows we do have uh two um individuals who would like to share just a few words about their experience in the leadership academy absolutely great uh we can believe if we can begin with Miss Stephanie Erickson okay hello uh my name is Stephanie Erickson and I would first like to say happy Pi Day to my fellow mathematicians in the world or

011in the room and also watching at home um I myself am a math teacher at Center Middle School and a lover of mathematics then today is 3 14 for those of you who don't know uh 3.1415926 um is so on that note I would like to uh say a very special thank you to superintendent uh arthuro I knew I was going to do that artega um aspiring leaders Academy was his brain tile I didn't know um I don't know if anybody really knew what we were getting into when we signed up for that thing um I'm not even sure he knew exactly either um but we got into this experience and it in fact um his desire to pull back the curtains of each part of the district to all azusa's staff who desired to

012learn and grow professionally was unheard which is why I signed up um each of the four sessions reflected the Deep rooted desire to cultivate a multi-level leadership partnership between those and the highest levels of our leadership team and those aspiring for more whether that more was a prospective change or a change in title our cohort was introduced to leaders the leaders of the leaders of each of the four branches of our district starting with or um sorry superintendent Ortega followed by Latasha di Jamal and next came Norma Camacho and team and lastly we had Jorge rankio thank you for sharing a little piece of you with us each presentation had its very own style and vibe from lessons on gratitude to a preacher's style breakdown of inner of the inner workings of MOT to scouring

013the HR handbook for codes and regulations that did happen each member of the district did an amazing job at giving us a look into what they did and how they led the team under them they helped us to see into their roles and let us walk in their shoes the coolest part of this whole experience by far was the tips and advice that they gave and the clearest dispiction of the intricacies of the District budget was um a wonderful moment too um but the most important aspect was when we got to share about our shoes too rather how their shoes affected our shoes and those moments were powerful and very telling our district is experiencing a lot of change with this much change as mentioned earlier there's bound to be big feelings all over the

014place in a year where the leadership could have chosen to push the academy off superintendent Ortega chose to do the very opposite they opened up showed the very best parts of Azusa and the area is still under construction Hold Us in they helped us grow and in the process I think some of them grew too I am grateful to have had this opportunity to see the other side to observe an action to ask questions learn about myself and how to cultivate change but most importantly that we all have the capacity to lead and impact those that are around us on a daily basis I walked out of aspiring Leadership Academy Desiring to do better and be so thank you board president I would like to Now call up Jessica Estrada good evening board president Sabrina

015Bell members of the board have knit my name is I'm the proud Racers teacher at Valleydale Elementary so this past school year there was a really powerful opportunity that was presented to us by superintendent Ortega he invited everyone and by everyone and mean both certificated and classified to participate in something called iron leaders Academy so the opportunity said it very exciting and I signed up actually provided video proof of my interview and the asparian leaders Academy provided us with an opportunity to just get insight into the different departments honestly it was super exciting we saw transparency show by each of the Departments we heard from Business Services mot ed services as well as human resources and each of these Representatives truly showed their role and how they all work together and they synergize to fulfill

016that vision and Mission that we're here for what Azusa unified is truly about what are the highlights of the experience was learning about the impact of gratitude and Leadership roles I learned that studies have found that leaders who Express appreciation are more influential more respected and simply happier I plan to take all of this experience which was also kind of sparked the Fire Within me to just keep learning and growing as a person and as an educator overall for anyone out there looking and listening I would highly recommend this opportunity should it come your way next year I think that it would provide you with a newfound understanding of the intricate ways in which we all have to kind of work together to make this happen and for the betterment of the Azusa community I

017completed the process feeling inspired continuing to start wanting to continue to serve and I would highly recommend this to others thank you so much uh president Beau before um I turn it over to you to formally recognize them I do want to say that this was our our first go-round um I asked for brutal honesty um and I said I want that Honesty for us right as As Leaders to grow and to be better but also for the next Academy right so they experience something you know brighter and better from our first shot and that's the only way we're going to grow so thank you for your feedback on that uh in addition to the certificates uh Dr Beau we do have a little gift for each member as well so Mr take it shall

018I uh all names and have everyone come to the front yeah that'd be great colleagues we could get some extra hands to hand out certificates and um celebratory mug you want me to call him up uh sure all right um and then Lika can you help me out just in case uh they are on online uh they may or may not be there uh so in alphabetical order uh we have Renee Aguirre is Renee online uh Lika she is not online okay I do see this next person in attendance Miss Yvonne Boomer I do see the next person in attendance as well miss Lorena Ellis one of our speakers tonight is Stephanie Erickson our second speaker tonight Jessica Estrada I do see Lanae Jimenez here Mr Eddie Lotts I don't see him but I just

019want to make sure Hector Miranda Lika is Hector With Us online no we do not have Hector online okay Miss Elizabeth Morales is she online no we don't have her online either okay the next person is here Michelle Rodriguez Miss Laura Sanchez Miss Nancy Smith Miss Mary Turner and last but not least Miss Alicia Varga Smith or loud okay I'll make sure I'll make sure yes sure and um leaders that we just recognize um if you have a moment I think some of uh the board members would like to offer their uh appreciation for you personally if you have just a second to stay with us remember our honest I want to thank you guys for taking that leap of faith and opportunity like what was just shared that you didn't know what was going

020to happen and I I think with our leadership right now we have a very strong leadership um and one that wants to empower our employees and just to hear you uh I almost started to cry you know because you said you you were saying something about like it makes you in a sparked a fire within you you know I think great leaders do that whether there's issues whether there's problems right you work through them there's no hard feelings you talk about it great leaders Inspire others and I'm grateful thank you superintendent assistant superintendents and all of the Departments for putting this together because I think this is just the beginning so empowering all of our staff so kudos to you and I can't wait to see that fire spread everywhere and especially in our students

021in our community so thank you guys so much thank you aspiring leaders thank you again so much for extra effort I wanted to make a statement yes okay um I want to congratulate all of you for taking the time to further your Education and Leadership and thank you Miss Benavides yes I'd like to take this opportunity to thank all the participants in the aspiring leaders Academy and I know that from within you know it there's a growth within that um aspired you to want to participate and I think it's always beautiful to know that even in-house that you get the support from staff and that vice versa right that the staff also sees that you admire them and that you appreciate them and and and that he appreciates you for partaking in this event and

022um you are the new role models for the next aspiring leaders so thank you for your time in that I just want to say first thank you to the uh the superintendent and cabinet for for this and and for inviting uh just just the leaders within our district to to grow learn but also to share and thank you for your willingness to be transparent to share not only your perspectives in during this time but also even after um so that it's strengthened even Beyond uh your experience there so just just thank you to everybody and aspiring leaders participants thank you again for your dedication um to do the continued learning and to show us a current example of lifelong learning and to see that modeled um within our ranks of Educators and staff members for

023our students so thank you again thank you and moving on to item 6.4 approval of resolution 22 23-27 recognizing the week of April 19th as adult education week Mr rankio yes thank you Dr Bo this resolution certifies that the district's recognition of the adult education is a vital educational component of the district's overall education goals adult education provides family literacy through English language development basic and secondary literacy skills for transitioning to college or post-secondary training and Industry recognized certificates in high demand job areas in Career and Technical education and I thank the board of education for taking this time and recognizing our adult education employees thank you Mr rankio uh may I have a motion motion to approve second moved and seconded any discussion uh yes I I think that I appreciate it as a

024unified school district for Inu our adult education because I know uh many adult education uh schools have closed down so they have come here I do visit the adult school and they are very appreciative of it but now that we're speaking about adult school they also I they're going to have a career and resource Fair on April 27th from 10 to 1 pm at the Azusa Adult School so um they're going to have the adult education courses local businesses will be there and for jobs also in the American job center this is a library resource to name a few so that would be April 27 1 pm at the zoo's adult education Center on Gladstone thank you and any further discussion right so um Miss Pineda um for all of our action items before the

025board takes its formal vote I will be asking you for your preferential vote so um the item has been moved and seconded we've now had discussion so I will ask you for your peripheral vote you vote Yes or No to approve this resolution yes thank you so much and board members we will vote online and the motion passes unanimously moving to item 7.0 public comment on agenda or non-agenda items are there members of the public uh who wish to make public comment in person with Mr Jack Paul could come to the podium honorable Dr Beau superintendent Ortega and the rest of the board members my name is Jack Hall on oh we currently operate a daycare for development or an education center for developmentally disabled adults at Whitcomb High School in Glendora uh Glendora school

026district is changing their plan for that particular school and they've had to put an end to our league we've been with the school district for over 40 years and over 35 years at that location currently serve approximately 120 developmentally disabled adults and we have about 30 to 35 Staff that all reside in this area so we have been over and visited uh rental school and there are some modular classrooms on the North End which would be ideal for us if there would be a possibility of us Leasing uh we would be happy with it we're three-year term leave I know that you have a 7-Eleven committee that's working on the disposition of some of your properties but because the ROP program is also there I'm hoping that this particular location won't be sold or disposed

027of in any way at least in the short we're having a lot of difficult finding but it's appropriate for our clients these are individuals that have completed special education programs in your District and at the age of 22 they transition to a program like our we are licensed by the state of California we are funded by the regional centers um we're offended by the state of California been around so uh I've brought a list of bullet points and things that we'd like you to take a look at I will leave this here we feel that by leasing this these classrooms we could provide an income to the district of and the ballpark of a hundred thousand dollars a year uh possibly a little bit more and we would be willing to pick up the extent

028of cleaning up getting those rooms ready to go repairing the restrooms there at that were damaged by vandals we'd be willing to pick all that up we are in a real bump we need to have an answer in the next couple months uh I will speak with Mr mole perhaps next week and he could give us some input as to where we I know I'm not doing things directly uh but because of the time frame we thought we could bring it to full School Board thank you Mr Hall that's your time okay so I will leave these bullet points here on the podium and they have our contacts thank you so much thank you Mr Trestle is online hi can you guys hear me okay yes we can all right thank you for letting me

029know all right good evening superintendent assistant superintendents and board members my name is Ron Trussell and I am a teacher and coach at Gladstone High School I know that I am speaking on behalf of myself this evening but I would like to point out is that I think that what I'm going to talk to you about tonight is on the mind of most teachers in this District along with students and parents tonight I would like to talk to you about safety concerns at our schools in the last two weeks I have had helped break up uh two fights that took place near my classroom now I wasn't the only one that had to get involved to help break up these fights there were several other teachers that had to be involved along with security and

030administrative staff to help break up these two fights over the past two weeks now you must be thinking world with security the answer is it is not their fault we do not have enough security administrative staff have to stop what they are doing to get to the scene until security and administration administrative staff can get to the scene the teachers have to step in to make sure that students are safe think about that it is taking several teachers risking injuries to break up fights because we do not have enough Security on our campus a little over a week ago two students brought a gun on the campus of Azusa High School I know that the situation was taken care of before any more serious harm to be done but think about it what if something

031more serious happens the fact that these students were able to bring a firearm on campus is alarming I really felt that this situation was swept under the rug yes there was a mammal that went out from the superintendent about protocols the district is putting in place and I'm glad that there is something happening on some level what I am thinking about now how are we going to keep students and staff safe on our campuses now I am all in favor of counseling and having an anonymous tip line but how are we going to decrease the detention I'm sorry the tension now how are we going to keep teachers from having to break up bites now how are we going to keep a student from bringing a weapon on campus now look I love teaching I

032have a strong passion for it but my main priority is safe I always tell my students each year that I'll write I will provide a safe classroom for them classroom for them so that they can constructively learn a safe environment with protocols in place now keep students and staff safe safety should be your first priority as well I would like to invite our superintendent thank you so much for your thoughtful and important comments but that is time I'm sorry I'm gonna have just one less little thing here okay I would like to invite our superintendent assistant superintendents and board members to come to our campuses and sit down with our teachers to hear their concerns I wait for your response thank you thank you Mr trestle are there any other members of the public who

033wish to make comment online thank you moving to item 8.1 comments reports and requests by the Board of Education board member uh Rodriguez Pena vice president okay good evening everyone this has been such a beautiful evening everyone getting these Awards it's always nice to see that we haven't sniper for a while and I think it's really great so I just want to announce I went to Paramount um Elementary School where kids heart challenge students came out and did several activities on the blacktop the purpose is to keep them moving for a healthy heart they raised 5232 and I want to thank fourth grade teacher Mrs Christina Ramirez whose fear hit at this event year after year she started from Monroe Monrovia wrong District sorry Mountain View and she brought it to Paramount and now it's

034even bigger so they had to have two assemblies but it was really great and um then I went to Gladstone High School uh Full House again parent night transitioned to Middle School principal cordomo showed a PowerPoint regarding the programs offered at uh Gladstone Middle School Avid college career DLI gate stem Studio 26 the well-being Center sports Little League sixth grade intermune intramurals um also at the same day they had the Gladstone Middle School ribbon cutting ceremony where new College and Career ready lab they had robotics intro to computer science video Home Maintenance to name a few last two middle school is beginning to look like the mega Middle School that we started from the beginning we kept saying mega mega people kept saying well no you know other districts have they're taking Mega and big

035we're thinking Mega in programs you know bigger programs for our students that are there better Fields air-conditioned gym I mean you know what more can you ask for right but it's beginning to look just like that Mega Middle School that we started to speak about I went to Dr Seuss to read Across America I went to several schools and I always enjoy reading to the students and went to Magnolia Elementary Nationals groom breakfast week I had breakfast with the parents and the students it was delicious it was they had those hash browns fresh fruit from the farm and uh eggs fruit juice yogurt with granola I mean who eats that right when I was in school I remember eating that kind of food but it was good and I want to thank the nutrition services

036Stella and her staff they all did a great job I know there was other schools but I couldn't jump from all school to school so I ended up at Magnolia um Gladstone High School 2022-23 oratory contest and I want to congratulate all the students it was students three from Gladstone and three from Azusa High School and they all did a fantastic job and I want to thank the Azusa management association and Aaron Kramer she was the facilitator and I like to close in memory of Jose Torres he was a school board member for 12 years and also George Romero he was the classified employee for 28 years they're both long life residents and they both attended Azusa schools thank you board member Ariana's I have nothing to report board member Greer uh just a few

037one I I also want to wish everyone a Happy Pi Day um I I unfortunately I'm not able to recite any more than one four that's as far as far as I go um and then also we had a uh yeah just great time and so thanks for the opportunity to read in a few classrooms uh for for read Across America and final thing is just kudos I'll speak from a first-hand perspective kudos to the preparation and just what's going on with Gladstone Middle School I come from a unique perspective in that my daughter who is in sixth grade will be then in the first class who is attending this Mega middle school and we had an interesting time one afternoon after school where she brought home a paper where she had to choose between

038her top three um choices for for uh what electives she would she would like to take on and as we sat there were so many good options that she could choose from that was that was very difficult for her to make her choice and Whittle it down to to top three and so it's kind of like no matter what she gets it's it's a win for her and so um was very grateful just as a parent for her to have that experience and then know that other students across the district are having that that same experience just speaks to one small tiny aspect of the planning that's that's uh in place and and to what our our students will uh have the opportunity to experience this upcoming year so just want to express my gratitude

039and excitement for all the work uh that is that has gone in and that will continue to go into making uh what will be a great Gladstone Middle School board member Benavides H yes um I would like to just say um thank you for putting together the Gladstone Middle School parent info meeting I as well as um board member Pena attended that and um also attended the uh College and Career lab ribbon cutting and it was beautiful it's great to see and um I'll just Echo her words it is a mega you know facility there and actually that was my first time on on campus and it just it was just nice I mean it was it was a rainy day but it was just nice walking in and just being embraced by there's so

040many parents there and it was a great turnout um it was you know I really encourage those um who didn't get out to try to get out to more events and I also attended the um the on March 10th they had another presentation for the parent info meeting for those that didn't weren't able to attend in February and principal Perdomo also did a great job both at both those meetings he did a he was very diligent in his presentation um it was a small turnout at Magnolia the other day but nevertheless it was great to see that we had a lot of Spanish speaking there um some great questions came up and I think we need to get more parent participation if I could just encourage more parents to get involved I know there's a

041lot of working parents but um it's just really an opportunity to really play a role in the community and in the life of your child so I think those are important things so I just kind of wanted to share that um and I also wanted to thank the staff for putting that together because I know it's a lot of work and planning that goes into that um so and then I also wanted to um to just share with everyone that I attended the superintendent Roundtable that was held on Google the other other day I know superintendent Ortega is having had two sessions and you can correct me if I'm wrong one was in Spanish and one was in English and this was the first time that he decided to do that and I think the

042numbers were pretty well attended I think the Spanish had 22 and the English had about 55 participants a lot of great questions came up there were the two main questions that I saw that were primarily being highlighted was um one their parents had concerns about um just really getting to understand or getting getting a better understanding of the IEP process um there were some different proposals that we put out maybe doing some workshops incorporating some just really bringing it to the community whether it's an information bulletin um just meeting with the parents whatever it is just to be able to inform them as what to what an IEP is the process put it in tails and um one of the things that I would like to see because of that is that and I spoke

043to superintendent Ortega already as the possibility of maybe because I see there is a need for just the information maybe doing a small clip a video about it um because it is it is a difficult process to understand because it's the phases right so and I'm too myself I'm learning so I just I've been having happening to do a lot of research on it um so I really wanted to um really encourage the parents to really uh reach out and join these round tables because they're very informative you learn a lot and um the good questions come up another topic that really came also came up is school safety and I just wanted to share with the community that I see the the and I'm a new board member but I see this the work

044that the staff is doing internally and sometimes making you know taking decisions or making these decisions implementing new uh protocols it takes time because of you know whether you want to call it a bureaucracy or whatnot but it just takes time but there are new things that are in the works new processes we are looking at different you know employing different methodologies different tools within our here at the school so it is something that the superintendent the staff and the board takes very seriously and it is one of our top priorities here so just know that we want the community to know that it is we are aware of and it's not just happening in Azusa it's happening in the surrounding community so um we are looking like I said at our policies introducing new

045equipment to further ensure the school safety for our students our staff and our faculty so um I think that was it um oh I wanted to say that with the round table one of the things that is really nice is that would I what I felt or what I feel is that parents feel that they're less intimidating so they're more prone to ask questions because they're not not that we're not that we're threatening or anything like that because Mr Ortega is very approachable and so is the staff here but I think that when you do join those uh parents around tables online I think it really does encourage parents to to less you know feel more comfortable and less intimidated and they want to ask questions so um I want to thank you for putting

046those together I really think that they're really informative and it really shows that the community is listening they're watching us and it's good because we should be accountable all of us right so thank you for that thank you board member Benavides I want to share briefly my uh my experiences over the past couple of weeks um I also had the privilege of reading to two classrooms one at Hodge and one at Longfellow for the read Across America initiative um I also wanted to acknowledge that uh today March 14th is um just uh almost uh three years to the day that uh schools closed and we got through the pandemic and I just want to take a moment to acknowledge the resiliency of our Azusa Community our staff our teachers our families and and we're here

047um for those families that were fortunate enough to stay intact and stay healthy we acknowledge those that we've lost in the past three years and also acknowledge those that are here with us today so I wanted to take a moment to speak that into the record and with that I had a great time this morning visiting Murray Elementary and giving to preview the new classroom furniture that will be in all of our classrooms this fall and to remind our board that it was only 10 months ago that we allocated just over 45 million dollars to our facilities in terms of safety infrastructure uh new roofs HVAC playgrounds and classroom furniture and so that was just 10 months ago and so it's very exciting to see and touch new furniture for each of our classroom spaces

048and for the Azusa Community there is a small open house tomorrow evening from 4 to 6 p.m at Murray Elementary School open to the public to come and sit and and see that new classroom Furniture so I hope if you're able to stop by that you will moving to item 9.1 comments and reports by student board members superintendent and cabinet Mr Ortega thank you Dr Beau um I want to piggyback on uh board member Benavides I just want to say that last Thursday Eve oh sure I'll start with the students let's start with the students you know uh Carolina is in person uh today uh today she's being recognized so why don't we let uh Carolina go first is it on okay hello everybody I would like to first start off with Mr padomo would

049like to thank board vice president Yolanda Rodriguez Pena board member Sandra Benavides and superintendent Ortega and the rest of the ausd cabinet for coming out and supporting the ribbon coming cutting for the College and Career lab congratulations to Benson watsano for his first place win in the Amma District or Perry contest Benson went up to compete in that region 15 or Terry competition and today fantastic job well done Benson glassland High School has begun its spring Sports competition in our baseball softball track and field swim and golf teams are competing very hard against their opponents great job student athlete highlights of events coming up Tuesday March 14th from 9 A.M to 11 30 a.m parent Google Workshop number eight Google Slides practical usage creating a presentation Tuesday March 21st from 9 A.M to 11 30

050a.m parent Google Workshop number nine research class project helping your child choose a career path and Tuesday March 28th from 9am to 11 30 a.m parent Google Workshop 10 parent Guardian ceremony thank you Daphne oh I wanted to start by saying thank you for having me and I'm happy to be here so today first Year's report this Friday at 1 45 PM in the patio area ask Sierra students will be recognized for their second trimester award and our softball team has been practicing and we're ready for our first game tomorrow in San Dimas they will play again on March 24th in Duarte and March 28th at Gladstone Heights all games will be played at nine in the morning last week 28 students had an early decision orientation with Citrus College on March 23rd from 11AM

051to 1pm we will host a career day in the multi-purpose students will have an opportunity to visit different professions and learn about careers they might be interested in our parent group has been enjoying their time on Fridays they have been meeting to discuss a book and they are reading um that they are reading and have participated in the mental health classes through Lego thanks thank you Daphne uh Lika do we have Natalie online yes Natalie is online Natalie okay good evening all here is a report for Azusa High School Azusa High School celebrates the spring Sports rally on March 24th the Aztecs currently have a 5-2 record in softball and a 3-7 record in baseball track and field performed well in the first meet against Blair High School in South Hills High School on March

0523rd Azusa seniors have their last chance to do cap and gown in person on March 21st at Aziza High School the next coffee with the principal is on March 24 2023 at 8 45 a.m in person and 3 45 PM virtually and College news Azusa High School seniors completed 152 passes through March 2nd 2023 155 Aztecs applied to Citrus and 35 Aztecs were accepted on the spot for the University of La Verne on March 30th ASB is hosting a Chick-fil-A fundraiser to support different classes at Azusa High School please come out and support Azusa High School on March 30th the Aztecs held their annual Sadie's dance on March 10 2023 so students had a relaxing and fun time playing games and dancing we appreciate the hard work of ASB leadership in setting up this event

053and we are looking forward to seeing the next dance thank you that is all thank you Natalie um so to piggyback on Miss Benavides uh report uh we had our superintendent parent Roundtable uh do you want to just take a moment to say that this is a perfect example of a cycle continuous Improvement and I want to show my gratitude to the original members of the student uh of the superintendent Roundtable that took a chance with me um and we said you know let's try something different and so um just want to show my gratitude that they were that they were game to try something different and I think uh the the benefits have uh paid off was the first time that we do an evening meeting first time that we do split um language

054meeting and the feedback was very very positive there were over 70 parents that attended um this was not scripted but what I do also uh like to tell the parents that it's it's not that we're just listening like that's one level right but that we're actually like really considering what what they are what they are sharing so uh when board member Benavides had told me about the Special Ed I had told her that I already met with at services and said hey here's a good idea right after asking for train like let's let's take advantage of that um I just heard uh Natalie's uh report again not scripted uh that came out of the superintendent parent Roundtable as well that um hey we we do a copy with the principal at the high school and

055because it's so many things are happening at the high school right now with the merger like it'd be nice if we were if if the high school offered not only in person but virtual copies with the principal and I just heard that they are doing that so I just want to show my appreciation of the of the parents and their feedback and their voices uh last week we launched the Surplus property uh committee 7-Eleven committee um the meeting this first meeting was introductory and nature uh went over all the logistical pieces the responsibility the brown act Robert Rules of Order um let them know their function that they are advisory in nature they do not make uh they're not a decision making uh body and just want to say congratulations to Vanessa Jones who was

056uh voted in and elected as the committee chairperson our next meeting it's lady for April 12 2023 um I also want to give a huge shout out to our ed services team and our teachers uh who are leading the way uh really um in terms of ethnic studies and what we do in ethnic studies uh we reported before that the county has invited us uh out to the county to present to say hey take a look at how this district is going about this mandate that's going to be coming down uh from the state um and as a result of that word spreading we hosted San Gabriel uh Unified School District um here at Azusa High School they brought students they brought teachers they brought administrators to see what we were doing they actually walked

057into classrooms um and just were really impressed with the approach that we are taking uh with that so congratulations again to ed services the teacher leadership in Azusa High School who's really leading the way uh in this and I just want to highlight our very own liquor Juarez and Stella andahura who were invited by the state of California to present at their Tuesdays at two School nutrition Town Hall um the state was very interested in the partnership uh that two seemingly not connected departments came together Communications and nutrition services to highlight how when you Market your Outreach and communicate regarding your school meals we can get excited about nutrition and the things that we are doing on nutrition so again kudos to to those two individuals and those two departments for uh on a state

058level being able to share what we are doing here in Azusa thank you good evening I'd like to recognize as far as the units who submitted winning entries into the Dougherty Elks drug awareness competition we had jelly pie from Magnolia Elementary Denise Alma Devar from Ellington Andrew Galindo from Ellington daily pie actually took third place for the San Gabriel Valley with her poster additionally we had Destiny Baca from Foothill Middle School and Alexis Sierra from Foothill Middle School submit winning essays and congratulations to Alexis Sierra for winning first place in the essay contest for the San Gabriel Valley so congratulations to our students and also our Mariachi the asusa performed at Disneyland on March 6th and they were highlighted on Telemundo so congratulations to all of the good work that our students are doing I

059have a question on that do we have a clip on our website so good evening all um first I want to thank Stella and her team for last week's breakfast um I received positive feedback um one of the ones that um is most memorable is from Magnolia when she shared the principle um shared that you know it was so simple everything was set up all I had to do was plug my phone and play music um it was nice to hear from the parents how delicious our food is from the fresh fruit from the farm um from the eggs from the hash browns so that was great and it was nice to see all the kiddos that morning because they look so cute um also I wanted to share that we are um we have

060rolled into our last School site as far as for installation of our varada um ricotta cameras um next we'll be installing cameras at our district office once we've completed our um installation at Azusa High School we'll start the training of our administrators on how they can utilize and view all the cameras as well as all of the sensors that are in the bathroom at our middle schools and high schools and then lastly I would like to also invite you everyone tomorrow to Murray Elementary in room 22 from the hours of four to six to come try out our furniture for all of our grades bands from TK to 12th grade as well as our labs and we will have a little hors d'oeuvres as well and good evening I like to build on the comments

061on the of the Board of Education members who talked about the details that are in place for um all things school reorganization as a part of that we are in the process of addressing the teachers who will be impacted by the school closures and so um on March 23rd our elementary teachers at sites that are impacted and these are the elementary sites and also our sixth grade teachers will have an opportunity to choose from available openings uh for for next year our secondary teachers also are engaged in the process their process is a little different uh their process involves submitting their interest and preference on a Google form that was launched yesterday and uh both uh events that uh Elementary selection day and the Google forums are due on March third I'm sorry March 23rd

062um so I've been calling that election day so lots of uh good work is uh taking place as we move forward in the school reorganization process um I like to thank our partners at aea and csca for their constant support and feedback throughout this process thank you thank you moving on to item 10.1 approval of the consent agenda is there a motion motion to approve consent agenda second president um Bo I would like to pull item 10.12 10.12 that's the agreement with Widget yes so um board member Benavides are you asking board member Ariana's to make a amendment to her motion yes please I would like to amend my motion to approve the consent calendar except for 10.12 to remove it two items pulled from consent calendar is there a second second and again um

063Ms Pineda before the board takes the formal vote on any action item I will be asking you for your preferential vote on this item how do you vote yes thank you board members will vote online the motion passes unanimously that brings us to at 11.1 so it brings us to the items pulled from consent agenda approval agreement between ausd and we tip is there a motion motion to approve 11.1 is there a second second any discussion yes I just on on this particular item I just because I know there's um I wanted just to see if we could get a just a brief explanation on WE tip and um from staff but I did want to point out that um I did some research on WE tip and it was interesting to find out that

064since its Inception in 1972 1.2 million crimes have been reported 16 000 arrests and 8 000 convictions so um and then it also said that according to one survey 57 of students would not report an incident at the schools unless they knew that it was completely Anonymous so I kind of wanted to bring light to this item because um we the school safety is a priority for the School District board and the superintendent and staff and um I wanted just to see if we could get a brief you know explanation so that we can get a better understanding for the community with regards to week tips absolutely um so we tip is uh an anonymous tip line uh similar to the one we have right now um except again in a cycle continuous Improvement this

065is going to bring some features that we currently do not have in our anonymous tip line probably the largest one to us is the ability to text your tip uh or text whatever it is you you you want to say uh we know that that is a preferred method of communication to a lot of people and so adding that level of communication um is going to be great in addition to that there are some other features for example you can attach uh pictures or video maybe it's a picture of something that you want us to know um and this one will also have a feature uh with consent of the tipster uh we can engage in an anonymous manner without ever having to know who it is we can engage with the tipster if we

066have like a follow-up question or can you can you tell me more about this or you know whatever that may be uh that is something that that we're able to do uh with this new uh tip line so the transit besides the phone number uh because we um took the initiative to not use the website of our current tip line so we use the bitly uh we're going to be able to continue to use what people are used to right now in terms of um the link and I don't know Natasha if I missed anything uh from there but this is definitely an improved uh anonymous tip line that we'll be able to offer uh to our students staff and community regarding the weak tip line also and I know that we do have uh

067the student ID behind their IDs it does have the tip line on there what they're going to put the new one on there the re-tip one but I I would like it to also say you could text or call so they know right away I mean you know instead of going on brother pick up the phone and people are uncomfortable doing that that they can text right away so I like to have that feature also in the behind the ID card thank you any further discussion just want to make a comment that I want to thank the staff um for really putting some thought into that and I know that he's going through the bidding process finding out which one is the better vendor that's going to provide the more benefits for the safety of

068our students and our staff thank you uh just so we can recap uh first by board member Ariana second by Boy vice president Rodriguez and uh Miss Pineda your preferential vote on this item yes thank you and board members will vote online excuse me you know I'm sorry what do you think about the week hotline do you have any input on that I think it's a good idea because I don't think I think more reports about things that teachers like have no idea of would be like known because not many people are going to be going to the principal and right do you feel more comfortable that you can fix instead of call or even go to your principal yeah great thank you thank you board member vice president rodrig Espana um your vote yes

069thank you board members will vote online and the item passes unanimously moving to item 12.1 presentation on the sobrato early academic language model uh Miss Camacho thank you I would like to introduce Dr Krista Fairley who will be presenting tonight on the Serato early academic language thanks couldn't remember good evening Dr Beau Board of Education cabinet and our community I get to speak to you twice last month and this month about Educational Services initiatives and tonight I'm excited to give an update on our sobrato early academic language what we call seal framework and model or the work that we're doing here in Azusa as we ground this work I want to focus on those words that seal is about joyful rigorous language and learning and dual language literacy again joyful you don't often see that

070in learning and learning needs to be joyful but putting our English Learners at the heart um of the education system is what seal does so I want to review their mission um that seal is driven by a strong belief that schools should create these opportunities for students to grow and succeed and in California that means we must prioritize our English Learners and so Seal's mission is to prepare all Learners in California to learn and Thrive and lead the research is very very clear that when we treat English Learners home language as an asset not a deficit and we design learning to meet their needs our students are going to soar so base the sealed approach it's not a program it's not a thing it is an approach and a framework for how we teach our

071students and So based in the tenets that learning should be joyful with lots of oral language production the seal approach and framework rests on 11 High leverage research-based pedagogical practices that are appropriate for our students additionally the practices rest on those four pillars which focus on first and foremost Rich precise language for our students additionally creation of an affirming positive enriched School environment for our students you know we want to look at those systems and structures and articulation across our systems and our grade levels and then seal is based in strong Partnerships in the community with schools Community parents so in this next slide here I love this graphic for the framework as we continue this work again I keep saying that joyful again that focus in the center of Joyful rigorous learning for our

072students and then on the then the purple ring there again are the four pillars but what's important is the implementation as well and seal has a distinct response and structure for how we ensure implementation and sustainability so it's not just successful because it is a comprehensive whole school program it encourages District leaders like myself and Mrs Camacho principals teachers and others to establish systems and practices that support language development literacy and engaging and meaningful instruction our sealed ptosis shared this quote with me reading and writing float on a sea of talk seal that's the magic of seal through intentional strategies to produce oral language and have this emphasis on oral language it truly accelerates Literacy for all seal students demonstrate positive outcomes in research and and studies there are four outcome areas in which students

073are being more successful in terms of students engagement our Educators have observed that students are more joyful and confident and engaged using this framework of instruction in terms of English language development most of our eels enter kindergarten and first grade at the beginning levels of English and by fourth grade most have had well-developed English skills and many are reclassified terms of academic English reports show that by fourth grade seal ever Els that means students that who have ever been identified as an English Learner in their time in our education system have outperformed including arfips have outperformed their peers who are English only and again there's the emphasis on bi-literacy that seals students in our bilingual programs which we have to and I'll go over that one of our principles here tonight of those programs that

074those students not only improve in their home language and but they continue to make progress on other Statewide averages as well so what does this look like in Azusa so this is our update we are in our second year of implementation at three Elementary School sites Murray Valleydale and Hodge we also just in the last month or two have launched our Pre-K TK portion of the Seal program in all pktk classrooms in Azusa our professional learning is is massive we have launched again for all grades K3 in those three schools that I've identified and our K1 teachers have actually finished modules one through six and I'll speak to that shortly um they have done so much work and we have 20 teachers who are highly committed to this work our second and third grade teachers

075are engaged with module 3 this week actually in fact I sat on their collaboration module 3 today and our pktk modules have finished their launch and also their module one just last week so we have different I think the word facets would be of the program of seal additionally there's an emphasis on our dual language immersion schools of Hajj and Valleydale we have a DLI leadership team comprised of teachers and leaders from both School sites who have attended four DLI convenings where we look at how seal and the approach works with our dual language immersion students as well and additionally we have a leadership team who works hard and makes time of their own to continue to plan refine our systems and structures here in dual language immersion especially as we're bridging to the Middle

076School so sustainability currently we have two teachers on special assignment that provide professional development work with our seal our seal coaches as well to ensure sustainability we also have a pktk coach that provides support we're able to fund release days and days for teachers to plan the units these units it's hard work but as I like to say it's artwork because we're making a difference there will be continued review and refinement of the units each year next year our fourth and fifth grade teachers at Murray and Valleydale and Hodge will begin this journey and lastly we have this amazing program I'm excited that I'm going to be here this summer and I'm a newbie still the summer bridge program is part of their professional development where teachers work with seal coaches and our Azusa students

077to really dig in to the seal approaches and the high leverage practices we have 15 teachers who have volunteered to sign up for that work already so CL graduation day was February 23rd and we had here's a picture of most of our graduates along with their site administrators it was a special day there were some tears uh and and um just beautiful poetry about the work that they have been doing so seal in action in Souza if you walk these schools you're going to see amazing things here's just an example of a first grade classroom you're going to see lots of visuals and opportunities for students to develop language the first picture is about what we call a drawn label and if you are able to see up close or you want to visit a

078classroom you can see that rich precise language the second image is of a narrative input chart where students are able to give language to pictures and create their narratives and the third because I've already made it my own chance I'd love to I love this chance through singing with high academic language and precise language students are practicing um language to participate in the real world so you've heard enough from me so I'd like to share just three brief statements from teachers who are voices from the classroom this first video is of Carolyn Rivera a teacher at Hodge Elementary if you notice she has whiskers this was taken on Halloween and she wanted me she gave me permission to use it but she also wanted you all to know that she doesn't typically wear whiskers to

079work while she's pulling up the video are there any questions that that someone might have I don't have a question I just have a comment now I know why my daughter is coming home um singing and chanting about cultures and traditions using very precise high-level language she is um like you're learning that in first grade um so it's happening thank you thank you doctor with seal I'm noticing that the students are using a lot more more language their vocabulary is incredible things that we taught in unit one they're continuing to use for example I had a student we were talking about what you can do to be kind and although that's an ongoing theme all year long one of the themes in unit one was they need you know to be Advocates and I thought

080that was incredible that our student was still using that strong vocabulary word understanding what it meant and using it and knowing that she is an advocate in the classroom on the playground so that was just one thing that made me go wow this is really powerful thinking about all the new vocabulary we're doing with this next unit you know the kids are using it they're making connections in the city seeing signs out they just they're making so many more connections than I would have ever believed and it's just really impacting their learning she is one of our DLI teachers at Valleydale Elementary she is also part of our DLI leadership team working on uh refining our systems and structures how has seal impacted your teaching seal has reinvigorated my way of teaching I think as

081teachers we always have so much going on that it's easy to lose outside of the strategies that are most helpful and um really bring about the most learning for kids so it's just a nice way to bring it all together and one thing that I really appreciated about seal the most is that it's been the first time that we've taken a closer look at designated ELD and really focused on how to make that time be best used for students and I'm seeing a benefit for not just my El learners but also my English only students that are learning Spanish it's really a style of teaching that's good for all I'm excited about seeing the the rewards in the future for our kids moving up across the grade levels I love how she said reinvigorate it

082and our last teacher is Miss Belen Pineda also from Valleydale she's part of our DLI leadership team so she attended our DLI convening last week we were up in San Jose uh she hasn't yet been seal trained though so she is just chomping at the bit getting ready for seal and she just has some final thoughts what are you looking forward to as you implement seal for the very first time next year I'm looking forward to the alignment between grade levels um so that when the students come up to me they already know the strategies that we're using and then I can take that a step further and create more rigorous lessons with the students all right thank you so much we're just really excited to continue to share this journey with you I'm sure

083I will be back and I just want to thank you for this opportunity if you have any questions any questions from board members thank you so much Dr Fairley thank you very much very much moving to item 12.2 uh is there a motion make a motion to approve 12.2 second moved and seconded any discussion I just want to give kudos to this district for taking on the seal project and how I'm seeing it flourish from when it started and I mean it's just amazing um and I can't wait to you know like you said every uh you had said one of the teachers said they already know uh what they know and when they come to me I confer that like that that's amazing but I also want to see like it's don't get it

084what are we doing our goal is to as we complete implementation at three School sites is then to expand outside of those three sites and to be the First District in California that has a district-wide seal implementation so we are excited to embark on this journey thank you uh Miss Camacho and board member aaronis I think our discussion was around 12.2 which is the adoption of the World Language textbook did you have a discussion on that item now I would want to give kudos thank you uh seeing no further discussion on 12.2 uh Miss Pineda your vote on the site preferential vote on this item yes thank you and board members will vote online and the item passes unanimously moving to item 13.1 Mr Ortega the William settlement report thank you uh thank you Dr

085Beau this report comes to the board of education on a yearly basis this is just a summary of last year in terms of facilities teacher assignments and instructional materials uh you will notice that on every item there were no no findings to report so again this is just a consolidation of all of those three Williams um inspections thank you any questions by board members thank you and item 13.2 csba delegate assembly Representatives is there a motion I'd like to make a motion I like to make it make a motion to nominate um Christina Lucero and Eileen Miranda from West Covina for like a second moved and seconded any discussion hearing none will move to our student preferential vote yes thank you and board members will vote online the item passes unanimously item 13.3 may have

086a motion I moved to approve 13.3 their second second moved and seconded any discussion yeah I did have just a couple questions uh recognizing that that this company bought out the previous company that we were contracted with is there a change in um much by way of price from what the previous term was and was that was that also a five-year term previously um I don't know if the previous term was was five years uh or not uh pricing is is comparable um but when we were with Blackboard it wasn't just the website there was a lot of components that came uh with it some of those components are not um part of final sites and so there are other contracts uh for the board to consider uh regarding you know picking up those uh

087those pieces um we did take a hard look uh you know just to make sure um and we are very excited about uh final site and what they have to offer number one just the there there's a kick up I believe in professionalism in terms of what the the websites look like and how they engage and how they move um and then another layer that's really awesome for us is on the user end um the ease of how we can work with the apps uh our website so when we think about the school sites and the the staff that's responsible there um it's we're very happy about about that particular uh piece so we're bringing it a little bit early with the hopes that our vision is that when we move into next school year

088with the school of the organization and then we have our new websites as well and you said that that we would be losing some some or there are certain features that are not included in this are we then to expect disruption in in any of those uh features or you're expecting to bring those other contracts forward but that there is no disruption for our community that is correct um and again even with those pieces um so for instance right now we use Blackboard for our Communications so that's how we communicate with our parents from absences to hey we're having an assembly tomorrow you know those kinds of things uh we're moving to a product uh called parent square is that correct uh parent square integrates with Aries so that's going to be an added bonus

089actually uh to us because right now although Blackboard speaks to Aries um I believe that there's an active directory connection um with parents where that's going to allow again just easier other access and and use it's a small example if I'm a teacher and I'm using parent Square this functions like a component of this functions like Class Dojo remind um you know all those apps that are out there um the benefit here is that the teachers won't have to manage um that particular app right now they if they're using Class Dojo or if they're using remind the teacher has to manage that so they have to enroll the kid tell the parents this is how you sign up if a kid moves out they have to remember to drop the kid if a kid comes

090in they have to remember to enroll them because this is with active directory all of that rostering will be almost automatic I believe it's like on a nightly basis uh when when it speaks to it all of that work will be taken care of uh for uh for our staff um and so there's some added benefits to that but again there's there's little things like that but we we feel we're going to be as we looked at you know oh my gosh they bought them out now what uh we feel that we're actually growing and in a better place with with the products that that we'll have uh to replace those those particular elements any further discussion on this item called the vote uh Miss Pineda your vote yes thank you and board members will

091vote online and the item passes unanimously moving to item 14.1 the second interim financials Mr Mall yes all right good evening Dr bulk members of board education and fellow members of cabinet and ausd Community it is my honor to present to you tonight the district's second interim financial report and before I begin I would like to thank Shannon Norris our director of fiscal services and her team on the efforts that it took um to put this report together so here's our budget cycle we are here now in March presenting our second interim we were presented in front of in front of the Board of Education in December for our first interim and then next we'll be here after May revise adopting the budget for the 23 20 22 23 24 physical year so the second

092interim is required per two Ed codes Ed code four two one three zero which requires that we present our financial um position um two times a year which is the first internet second room as well as Ed code so here we're going to start with our budgeting assumptions and planning factors so we're outlining those um our factors are typically your budget factors that remain the same from adoption um but what we're doing here is highlighting those changes that were approved since second interim um there was a change in the augment and cola of just 0.2 percent um so that is reflected to our financials as well as the Ada um the amount that we receive per Ada for restricted and unrestricted Lottery has increased to a hundred and seventy dollars per unrestricted and 67 for

093restricted all lottery funds are used for instructional materials and instructional services so here we're looking at our enrollment projection um the difference between first interim and second interim is that our enrollment has been certified through calpaths um through the efforts of our Mis team we have certified our enrollment for this fiscal year of 6690 students another change that we also have is our Ada I'm of 60 21 that is lowered um because we have been realizing our Ada Factor has dropped from the projection of 95 percent of 88 to 90. um this will not be finalized until the last P2 attendance reporting so we do have efforts in place that we're working to improve our attendance Factor but right now we wanted to reflect what we're currently seeing as a trend now but um once

094we close the books after April if um we're hoping that our Ada improves and then we'll reflect that in our closing reports we're going to start with our Revenue projections so this is our lcf the reason why I'm calling this LCA I mean revenue projections it's because we do have two pots of our lcf funds that are based off of our actual Ada and it's based off of your current year 88 um that's our supplement on concentration funds so we're projected right now to receive 102 million dollars from the state of California for our lcff funding here we're doing a total comparison of our projected revenue from first interim to Second interim we're projecting an increase of 24 million dollars from that was projected um that largest increase is coming from the state where we

095received another Grant one-time money the ELO um and so um we are grateful for it so I don't want to sound ungrateful we also um realized the change in augment and cola for our supplement and concentration funds um and we also have our emergency our early learning block grant and as well as the Arts and Music instructional Grant at 4.1 million dollars here is just a pie chart to show how our Revenue sources come in we have 57.4 percent as our lcff services I mean revenue um we received 24.4 million from the state typically it's not that high but again we have this grant that was just allocated to us we received 12.4 from our federal revenues and 5.7 is our local revenues now moving to our expenditures so we have our total expenditures we're

096realizing the increase of 4.6 million dollars most is um due to um when we did our first interim we did not have our projections for our special education for their 10 raise so we're accounting for that now now that everyone has received it um that is true for both certificated and classified um we also are see it a change in expenditures from books and supplies to services and that is just a change in how we're going to be spending some of our Esser and our covet funds so before it was set aside for supplies of materials and now we'll be utilizing Contracting Services to spend those funds and here we're just showing the percentage we are currently at 63 spending our revenues on our people um typically um we would normally about 80 to 85

097percent um but due to receiving all the one-time funds that actually have restrictions on how we could spend those funds we are spending um more on our contracted services to utilize the one-time covet funds now we're going to go to our multi-year projections so we continue to remain solvent um we are no longer showing that we are deficit spending in the current year nor the two subsequent out years um we continue to maintain our three percent Reserve as well as um maintaining all of our assignments for our supplemental concentration funds as well as our concentration add-on grants and here is just a pie chart to show our components of our any fund balance so we are projecting right now to end about 7.17.4 million dollars in unrestricted funds um this pie chart identifies where those

098funds are allocated so we have our three percent Reserve our revolving cash our prepaid we have our aea Reserve which will be our last year based off our current bargain unit our supplement and concentration carryover as well as our concentration add-on Grant funds moving over to our restricted we have over 27 million are restricted and this is the category where the state or the federal government actually outlines what we could spend the funds on um so we have our expended learning Opportunity Grant which is the large pot that we just received since first interim we have our um American Rescue plan as well as our art and music grants them as our largest and our learning recovery block grant is our largest funding source that we have in a restricted um all of our restricted

099categories have already been presented to the board education or we've already identified our spending plan most crossover fiscal year so we will continue to assign those funds into the expenditures actually materialize so with that I'm happy to ask for a recommendation of the board education to accept and receive our second report continued with a positive um certification and I will be open to any question pause for a motion first motion to approve second moved and seconded any discussion I have a question since since the Arts music and instructional materials is a 15 is that correct yes it was 4 million um but there is one caveat so we have already been towed that is um once the budget is enacted I can't speak tonight that 30 will possibly have to be returned um so we

100so we have not slated any expenditures we did approve a spending plan but we have not um and none of our expenditures have materialized because of that so when when do you when will we know how much we can bend and be able to um pour into the program sure we're hoping to know for sure by May revised but if not not until the governor signs the budget which is typically in July yeah thank you welcome the only only thing I'll add is as we look at these things I want to make sure that I continue to just put in front of us as we look ahead and recognize what our our projections for Ada are to look like um things are are certainly looking better for us from a financial standpoint but but want

101to encourage us to continue to be proactive as we have been um and and not wait for uh an impending Cliff but instead make uh choice just decisions in real time as we project ahead of things that are coming so that we can stay in the position that that we're in as opposed to find ourselves needing to make emergency decisions later any further discussion um I would like to ask at the next regular board meeting if we can have an agenda item on um possible um programs for Ada recovery so we've had there's a motion that's been seconded we've had discussion Ms Pineda your professional vote on this matter yes thank you and board members will vote and the motion passes unanimously moving to item 14.2 may have a motion motion to approve 14.2 and

102a second you moved and seconded any discussion being none Miss pinede oh your vote on this matter yes thank you and board members will vote and Missy I just had a question in the minutes are we recording our students preferential vote in the final minute thank you and 14.2 passes unanimously moving to item 14.3 may I have a motion motion two approved 14.3 second moved and seconded any discussion being none Miss Pineda your vote yes thank you and we'll move to a vote and the item passes unanimously 14.4 is there a motion make a motion to approve 14.4 okay moved and seconded any discussion being none Ms Pineda your vote yes thank you board members will vote online the item passes unanimously last item for this section 14.5 may have a motion well I moved

103to approve 14.5 second moved and seconded any discussion just one quick question with this there was a statement in the that talked about this would allow doors to remain locked except for those who have key cards does that mean that we will move to having classroom doors in a in a default locked position during during the day or is this for other doors outside of classroom door that gives us the option to keep our doors locked and then you can only enter if you have a key card in collaboration I don't know if this is where you were going to go and collaborate this collaboration with the lock blocks that were installed the door can be locked but with the lock block it remains accessible so uh you can open it uh in case of

104emergency with the flick that door then becomes locked but if your Insight you can open it from the outside as well with the lock block so when it's not a door if they're coming from the outside is that the purpose to keep it locked that's not the purpose so for example um there's a lot of foot traffic in classrooms restroom pull out programs and so a teacher might find it um distracting someone's always knocking on the door and so they can lock their door engage the lock block and so the door feels like it's unlocked because you can open it from the inside you can open it from the outside so kids go to the restroom and they come back they open it and they go into the room without having to knock in case

105of an emergency though without having to find my keys or the the Allen wrench or whatever that we have to you don't have to do that because the door is locked so that's where the safety part comes in correct and now just with a slide of your finger the door is locked and that can be engaged by a student that can be engaged by uh an adult but does that mean that then when the lock block is engaged while the door is open that means that the door is slightly ajar yes but ever so slightly I mean you can't even tell um uh like it's not like you know like you can see through it it's like it just ever so slightly um differential is very small but yet because the reason why I bring

106this up is I I have as we've had conversations I've heard from a number of teachers who have communicated how if doors were locked without the option of keeping it unlocked how that could be a uh disruptive for the class as students or or others are coming in and out of the the classroom um but so mechanically they would remain locked at all times but or digitally I I'm not even sure which but we can you engage the lock block as a as a means of not allowing the lock to engage yes and then also let's say in the case of a teacher who chooses not to have their door locked in a state of emergency we at the district office are the site administrator with a click of a button can make all doors

107locked so I have that option in my classroom I could say I want my door I don't want my door locked or to engage the lock block I want it to close all the way but be unlocked I have that option and then it can be remotely no we haven't made a decision overdo for the district but yes that is an option or do the classrooms have them now the classrooms have log blocks now but they do not have access control now oh because I like to see them both when they're functioning yes ma'am yes I have a question um Natasha can you just kind of go over the highlights of the Mercado because I know I was reading on it and I really like the environmental sensor piece and if you could just kind

108of elaborate on that for the community please yes ma'am I'll be happy so um um from the board of education's approval we started the installation of our cameras which also has us what analytics where we can view real time we can zoom in um we can rewind the tape we had an instance where a car one of our um parents actually was in a car accident we were able to zoom in to help um with that feed we can also do it for safety if we see that there is a loud commotion on a campus we can zoom into the camera we can at a high level and quick speed say hey we need someone to um divert to this area in addition we installed um sensors that detect smoke vaping and all of our

109middle schools and high schools um and it actually will just set an alarm and we can know exactly where um that um where the sensor is going off at and we can go to mediast and um deploy staff to that area and we can um assist our students not in the restroom but there are cameras yes ma'am and then this particular item here is to add another layer of ricotta in terms of you know because one system and we have the cameras now and we have the detectors um this is just another add-on now that would work in conjunction with our our camera system as well to also up the the Safety and Security of our schools I think like one example um is like if there's a an alarm or something the the cameras

110would make sure that they're capturing that particular thing because they know that's that door right there um I think that's an example yes so it's real time so if let's say it's a weekend one of our doors were a Jarred we will instantly have notification um the camera automatically go right to that area and then we can see um live feed um this also allows us to be able to in conjunction to be able to see at all times who went through a door we're just wondering hey something came up missing in studio room four we can actually log in to see every person that walked through that door based off the access troll as well as a camera at this point in that area I really like there was a something I was I

111watched the YouTube Just to See the product and and you know the technology behind it and I really liked the fact that the visitor piece where they have visitors coming in and you actually know who's there visually I mean the clarity was really good so I I really give kudos to the staff I mean I think the product is from what I thought great thank you we want to thank the board of education for that approval one last question so also are they going to have signage knowing that they're being watched I mean like go in the store right and it says you know yes ma'am right yes I think that's great twice the camera right yeah you're now you're on Canada camera right because you're like oh I better not take that is and

112how about um the safety that there was uh that we had what is it at Glassman High School this is the high school where they had locked all the doors right the front door you would have to call in um do you guys remember that it was a few months ago I think there was a lot of commotion going on so going into the the high schools for example I'm a parent of of a high school and I would have to call in if I was coming in so what are we doing with with that um are we you know going to have every parent show their ID put it through a system let me elaborate on that is this part of that so with um with our purchase we do have visitor management um

113and we have not um determined how we're going to utilize it but yes that is in the front office of all of our campuses where all visitors can go in and they could with the simple of scanning their ID badge it identify it'll alert the front desk of who's here they'll get an ID badge that prints with their photo and it'll say like oh if I'm going to room three it will literally say this person was cleared to go to room three which also is added security if you see someone on Campus room three is over here but they're in the West Wing back then spark a question um but yes we do have it option as well Natasha can you just clarify with um board member Pena's question regarding signage is that going to

114be signage on the exterior and interior um it will be signage on the exterior um once we have cameras in a in interior area we also have the signage as well perfect thank you you're welcome any further discussion and Ms Bonita your vote on this item yes thank you board members who vote online and the item passes unanimously moving now to item um 16.1 through 16.6 these are all info items Mr Ortega is there anything that we should that you'd like to point out regarding these items uh so between 16.1 and 16.6 uh you have amended and new board pulse going to border 16.1 I'm sorry 16.1 through 16.6 15.1 yeah when we adopted the agenda gotcha anything so the new 15.1 through 15.6 um you will find amended uh board policies administrative regulations uh

115and Exhibits and board bylaws uh what you have here uh on a quarterly basis we get an update from csba um that reflect new changes because of new laws new Ed code um and so what you have in front of you uh is a slate of those um that csba has recommended in terms of updating and changing are there are there any questions by board members thank you um and before we uh adjourn with 17.1 um vice president Rodriguez Payne if you would lead us in um our adjournment including the memorial Dedication that you um are requesting okay thank you yes I like to close in memory uh Jose L Torres and George Romero they were both employed well one was an employee one was a school board member but they both have relatives that

116are working in our district at this time so I like to close the memory of both of those um young men thank you vice president would you like to move to adjourn yes I'd like to move to a journey and I'll second your vote to adjourn the meeting yes thank you and board members this will be our final vote for the evening and the motion passes we are adjourned at 8 57 pm thank you so much