001the live stream is going thank you so much good evening everyone and welcome to open session of our Tuesday December 13th 2022 meeting of the Azusa Unified School District Board of Education meeting we'll now move to 4.1 flag salute and tonight will be led by Mr Diego Reyes fifth grade student uh from Powell School Mr Raya thank you good evening ladies and gentlemen I am a student my name is Diego Reyes and I am a student council from Powell's School of the Arts and I am here today to lead you all in the flag salute please take off all headgear put your right hand over your heart ready begin I pledge allegiance to the flag of the United States of America and to the Republic for religious stands one nation under God indivisible in liberty
002and justice for all thank you enjoy the rest of your meeting thank you so much Diego and thank you to friends and family that enabled him to support our district meeting in that way moving on to item 5.0 report and action of closed session matters and 5.1 approval of final settlement uh oah case 2208 what zero one one three student 22 230133 may I have a motion move to approve is there a second second you need I'm sorry and we'll move to a vote motion passes unanimously moving to item 6.0 recognition and awards and 6.1 recognition of the Duarte Elk Club Miss Camacho doctor oh good evening Board of Education um we are excited tonight to recognize the Duarte Elks Lodge 1427 with us tonight Mr John McIntyre and Miss Donna McIntyre we are so
003grateful for all that be do already else do to support the students in our community for over 10 years they have provided each of our third grade students their own dictionary and I see that she has one with her that's the latest iteration of the dictionaries they also support drug awareness programs with essay contests and art contests um they have a free throw contest coming up they'll yes they also have um sponsored scholarships and do a lot of amazing work and we appreciate their commitment and support to the students in Azusa Unified and um on behalf of the school district we'd like to present you with this Rec a certificate of recognition if you could board members if you could join me in the center for a photo thank you once again to the Dougherty
004Elks club for this wonderful edition of student dictionaries to benefit ours Azusa unified students thanks again moving on to item 7.0 and 7.1 public comment on agenda or non-agenda items this is a time for members of the public to have up to three minutes as individuals to provide their feedback first we'll take any blue card submitted by those in person and first off we have Mr Isaac Trujillo Mr Trujillo good evening everyone my name is Isaac region and I'm part of the CSD member intern program see I'm here to support csta and it's about 299. I'm here today to ask support the board to move forward to participate in the classified summer assistance program known as Visa which has greatly benefited Us by staff please stop at the state program that provides employees 11 months
005or less with a unique opportunity to set up to 10 percent once again up to 10 of their paycheck and have the state match those funds per dollar per dollar the program will help classified employees and the school district as well the employees will receive income during the summer when money is tight needless to stay the employees will be happy to have this benefit when they need it the most additionally it will help the school district keep his employees motivated knowing that they will not be Lefty left empty-handed during the summer break and seeing the District offers this program will turn into more attractive place to seek work from a site aspiring to obscene employment and financial stability is what everybody this program started in 2017 and ever since has been ever since CSA has
006been attempting to negotiate and bring this program to here to Houston District and the district have refused to participate the 90s crucial hard-working employees with fantastic opportunity the district has used varying reasons not to participate those being employment interests us and workload and response I want you to consider that many surrounding school districts already offer this program and it benefits their classified staff is rather minimal compared to the benefits employees will repeat workload PSD has a manual that can help the district set up the process and maintain it and I don't believe there's ever been a district that's quit this program after one year that it started and the cost and workload as for employee interest I would like to present you with some signature course of employees that support bringing this program to the
007district honorable Farm members employees are interested but the administrative team in this district is choosing to deny this opportunity employee thank you Mr Trujillo uh Mr Falcone Mr Falcon uh can you hear us yes I can hear can you hear me yes please proceed you have three minutes okay thank you very much uh thank you steam board um superintendent Ortega to provide uh assistant superintendents uh Jamal and drank you um long-time employee of our school district for over 20 years in the capacity of a campus safety with started with night school and the last 16 years that is a high school and I've seen I've I've seen the the up and down with the uh with the situations in our students unfortunately we lost a couple more students a little last week or former Savannah
008current student this should not be happening we don't we're trying to take every precaution that we can to keep our kids safe things that happen on the street happen on the street there's nothing that we can do about that but on their campuses that's a different story if we don't have the two of the proper tools to take take initiative to protect our students and our staff we don't know what to do we have Gates that are easily accessed throughout the day we have dates that are being left open constantly we don't have the proper training to take on uh take on a situation I mean a lot of this is common sense stuff unfortunately some of us don't have that but in you know in looking out for our students and our staff um
009that's that's the number one thing making sure that the parents are reassured that um their kids are safe on their campuses I'm uh I'm a member on the the next door app and I read an article a few articles that some parents wanted to transfer their kids out and unfortunately Azusa said no and the neighboring District said no because of what was going on that's what they said in the in there I mean I can you know I'm not I'm not going to quote them I don't know who they were but they're concerned parents of our district they want to make sure that their kids are safe you know um it's it's disheartening that we've talked about this time and time again and we can no longer sit on our hands and do nothing about
010it a couple of a couple of uh board members we have spoken to and we have we've seen nothing yet I mean you approached us we gave you the time where is it it's time for you for our board members and our management to uh step up I'm willing to step up I'm willing to protect my our kids our staff so with that um this is a hard way to start the holidays you know there's going to be some parents that are not going to have their their children at home for that for the holidays so please please I'm asking you let's do something about this before it becomes before it comes to one of our campuses I hope you all have a good night thank you thank you very much Mr Falcon next we
011have Melissa Dominguez in person Ms Dominguez I want your face how are you at the board I'll start over I want you guys to make our students feel safe how are you as a board going to fix this it's 2022 my issue with Gladstone High School today was supposed to be simple I was trying to release my student to walk home and told by the principal's assistant it was unsafe due to shooting and issues he would not be allowed to walk home I asked why and if any notices were sent out when I arrived at the school I was greeted with an empty Cabana cop car a sign on the office lock door I had not received any notification found out after the fact that I received an email that went to spam how else
012are parents being notified of gang violence death and potential harm my student was not allowed to walk home at 9 00 am but what about the hundreds of students that left at 3 pm is the concern only a seven to a dismissal thing to this day this district has failed to prove student safety is a priority this reminded me of 2012 and the issues I had with the safety of my oldest son Daniel three carloads of kids showed up to Azusa High School jumped my son breaking his nose in two different places and splitting his nose down the center it took four years um Yolanda I believe you joined the board around that time um to admit their fault and I'm assuming it was to allow time to lap safety is still an issue today
013what's in place well our students were surveyed this school year in their government class and said what was their top concern and gang violence was one of their top concerns what did you do at that point how about when the students opted to serve attention at lunch because they were scared of after school and and that wasn't just one student that was multiple and that's what I was told today what was done when many students brought this to the attention of Gladstone when one of your students when one of your school board members was on CBS News hugging families and going around town for photo op what has she actually done and what have every single one of you been to make sure that our students are safe to make sure you're making a difference
014and when that difference is made it's for all of the students not just in your neighborhoods or the good neighborhoods I see you guys put together a committee in place for a mascot but what committee have you put in place to address the violence in our schools and our communities I thank you for your time thank you very much Mr Mingus are there any other members of the public in person or online thank you very much moving to item 8.1 comments reports and requests by the Board of Education Ms Benavides oh I want to take this opportunity again to um just give the Azusa community and the residents of Azusa that um helped me get elected and I'm excited to be here I'm excited to be part of the team here but most importantly I'm
015excited to work with the students The Faculty teachers administrators and our and our parents as well so I I'm excited about the new opportunities that the school mergers will bring to our students and the new programming that can come from it we have to look at everything in a positive manner and that's the way I'm looking at it through those eyes thank you again thank you board member Rodriguez Pena yes uh good evening everyone I just want to congratulate my colleagues board member Greer and Ariana's and welcome back on for the re-election on our board and also our newly elected um standard Benavides welcome and welcome back and welcome here and I just want to close I would like to close our meeting in memory of Alex Padilla a junior at Sierra High School thank
016you board member Ariana's I would like to um first of all send my condolences to the families that have lost um your children this last week um it is hit close to home to a lot of us that knew the families and uh live around the area and um it has really hit a Souza and so you know with that being said um I I concur with my board member a colleague um to close this this meeting in in honor of um you know our student Alex Padilla and I would like to uh you know as the holidays come I know it's going to be hard for for a lot of our families um but I know that the city of Azusa that um there's a lot of activities happening um I know this Saturday
017um at Valleydale there is going to be some snow and some activities for for students and um and and that's uh really great for for our students and there's going to be um certain things and families out there if you guys are in need of of anything for these holiday seasons please reach out to your principal to your secretary and let them know that if you're in need because there's there's no reason why a family you know can't celebrate Christmas so please reach out to your principal and we will do the best we can to you know to to accommodate and to to help you so um please don't don't feel like you don't have because we're all in this together and I pray for all the families and um I wish you guys all
018a merry Christmas and happy holidays thank you board member Greer yes thank you and I had an opportunity earlier to share some thoughts uh just on on the the day um as we launch into this next season and iteration of of the board and so uh to those who are here I'll just say to you again thank you for your continued encouragement thank you for your continued for us and we definitely have a lot of work to do and so we're we're ready to to get work done um in addition to that I'll just briefly um want to formally invite any and all um next week there is going to be a town hall meeting taking place at Foothill Community Church at 6 30 p.m addressing some of these concerns that are that are coming
019up here I mean so any and all are welcomed and invited and there are have a number of folks that are that are coming together working together um agencies and whatnot within our community um formally and informally to to address some of these concerns and so that would be a great evening for anyone to come out to learn about some of these things and also to ask questions and so again that's at Foothill Community Church uh the address is 777 East Alaska Avenue in Azusa that's Wednesday December 21st at 6 30 pm and just beyond that same just want to wish everyone a Merry Christmas happy holidays uh Happy New Year and we'll see you on the other side of of uh this uh winter break thank you welcome back um to our December meeting
020Isuzu Community um welcome to your new seat uh board member Benavides and welcome back pork librarianis and board member Greer um thank you for allowing me to serve this year as board president I have a big news to Phil for all of those uh past presidents who have served before me and I hope you learn and grow and get a little bit better with each meeting um Mr rear you already uh touched upon the town hall meeting um earlier today board member Rodriguez Pena and I participated as members of the ad hoc committee alongside superintendent Ortega to meet with representatives from city council Azusa police department and um the sheriff's department so we do encourage you to tell your friends family and Neighbors about our town hall to learn listen and provide critical feedback regarding
021school and Community safety thank you very much moving to item eight I'm sorry moving to item uh 9.1 uh comments and reports by student board members superintendent and cabinet Mr Ortega uh thank you um on behalf of uh cabinet uh we also want to uh once again congratulate and welcome uh our newest board member Sandra Benavides uh and then also uh congratulate uh all of uh the board members for their new positions and their new uh seats and thank president Greer for this uh last year we're very excited uh to work with you all um in the coming in the coming years um as mentioned and as referenced uh last week was a tough week um it was it was tough for the schools it was tough for staff and our community um board member
022um Greer has already mentioned uh the uh Community event that's happening on the 21st at Foothill Community Church and we're looking and we're very proud and thankful for the relationship and the commitment uh not only from the city uh but from the police departments and the agencies that have been coming together to um to try and help and address what has been happening in our community want to give a huge shout out to the student advisory Council um this is a council of high school students that come together from all three of our high schools uh we have we are 30 strong and um they uh always uh impress uh with their questions with their insights um and their feedback uh on what um on the out cap and the things that are happening in
023our district we took this opportunity this last time to talk about school reorganization and kind of where we were um and again just the the the voices from the students uh has been really inspiring and so we look forward to to continue to listen and to enact and move and in action because of that and then just lastly I want to give a thanks uh to the community at large uh we had a very huge uh turnout for the 7-Eleven uh uh committee uh Surplus committee uh so we are in the process of going through and determining the next steps for those applications so just thank you to the community for showing uh such an interest in in what we are doing in the district so thank you for that good evening um I wanted
024to share that we will be hosting a dual enrollment informational meeting on Tuesday December 20th at 6 pm at Foothill Middle School um beginning in the summer of 2023 our incoming freshmen will have the opportunity to take free college courses uh during the regular school day and during summer session students can earn high school graduation credits and college credits and even have the opportunity to graduate within associate's degree in sociology so we invite families to come and learn about the dual enrollment program next Tuesday at 6 pm at Foothill um also want to share the event on Saturday hosted by the Los Angeles County Parks and Rec the winter wonderland event at Valleydale Park they are going to have snow as was shared a toy giveaway and a lot of other um family activities and
025that will be from 4 to 8 pm good afternoon I would like to first start to say it was exciting to take part in the eighth grade major fair at Apu um it was nice to see our students get an opportunity to meet um some of the college students as well as to get an interest in some of the current Majors to see what their desire is once they go into college additionally I'm happy to announce in collaboration with human resources in our fiscal Department that we are able to successfully ensure that every employee's 10 percent raise increase was reflected on their warrant this month so kudos to both departments for that hard work that was a heavy lift and lastly I would like to share that two items one pending board approval tonight we
026will get the approval and authority to purchase the playground equipment so we can replace the playground apparatuses that were removed on a 21-22 school year we are still moving on with our asphalt project we have successfully completed Paramount Dalton Azusa High and Gladstone High School and we are currently now at Valleydale and for our camera installation we have completed Dalton Hodge Lee Paramount Valleydale and we are currently at Magnolia thank you and good evening my two points are in regarding school reorganization last week I was able to meet with our sixth grade teachers and our Ellington 7th and 8th grade teachers in a virtual meeting to discuss the specifics related to school reorganization and then tomorrow I will be meeting with all secondary teachers to begin the discussion about selecting a department chair for the
027Middle School Gladstone middle school and Azusa High School thank you thank you superintendent and cabinet and now we'll move on to our student board members um we'll begin with Daphne Pineda from Sierra High School welcome Daphne Daphne you're on mute I'm sorry can you hear me yes we can and we're ready for your update good evening board members our basketball team had a successful season going undefeated and winning all their games by a margin of at least 30 points after winter break our co-ed team our co-ed soccer team will begin prepping for their season last week a group of nine Sierra students joined the meeting with Mr Ortega and Mrs Garcia Medina to review the discuss the discussion for the El Cap goals on Friday December 16th we will hold our first trimester Awards assembly
028at 1 45 PM in the patio area during lunch out the leadership class has been hosting a volleyball tournament the team of teachers hoped this year that they will be able to hold off all the students team and take home the prize our parents continue to meet with the Lego presenter for parent training every Friday in the NPR thank you thank you so much Daphne and next we have uh Natalie De La Cruz from representing Azusa High School and Natalie do we have you online Doctor Who I did not see Natalie online at this time and um Carolina Dominguez representing Gladstone High School is absent due to the game is that correct she's at a game so stay tuned um we have some amazing student board members and we always appreciate their participation in hearing
029their informative report moving to item 10.1 approval of the consent calendar May I have a motion move to approve 10.1 there a second second and let's call for the vote and the item is approved unanimously moving to item 12.1 under curriculum and instruction approval of tuition discount agreement between ausd and Los Angeles Pacific University may I have a motion moved and seconded is there any discussion can we have an explanation on this item please do we have Mr Chang here here my peace hi Mr Shang we um are requesting uh some background on this item yes hi good evening and um I am pleased to share a little bit about our agreement with Los Angeles Pacific University um I was wondering if um Merritt Robinson is actually in the audience I'm not saying it online
030oh that's unfortunate um well I wanted to share a little bit about this great opportunity to ensure that our students who are eligible will receive a guaranteed admission to Los Angeles Public University and what it is is essentially a online institution their classes are entirely online and considering now with a lot of our parents who are having um um opportunities for our students to learn online deciding that as the best course of action this is a university that offers all of their courses online and with that our students with much of our similar guaranteed emissions with other universities when they qualify they can qualify for financial aid as well as to ensure that they are automatically enrolled and admitted into the university so I I think it's a great opportunity for us with Los Angeles
031Pacific University and that we get the same thing that we have done with mous with all these other universities such as Grand Canyon Apu the University of La Verne Cal Baptist and so that's what this agreement is thank you are there any other questions or comments by the board just just one one piece of additional uh color commentary that Los Angeles Pacific University is actually also a part of the Azusa Pacific University system and so um in essence Los Angeles Pacific University then represents the um it's though a separate entity um in an online arm that has come out from the Azusa Pacific University system so um just just to bridge that connection for the community as well thank you Mr Greer yes I did I failed to mention that but you're absolutely correct you
032know at the beginning I thought it was a typo because I thought it was supposed to be Apu but it's Lapu and I it threw me off too yeah any further discussion seeing none we'll call for the vote and the motion passes unanimously moving to item 12.2 approval of Career Technical education advisory committee may I have a motion so moved second moved and seconded is there any discussion being nine will move to a vote and the item or the motion passes unanimously item 12.3 ratification slash approval of consultant agreement between ausd and Dr Olvera psychology is there a motion move to approve is there a second ticket moved and seconded is there any discussion hearing none will move to a vote and the item passes unanimously 12.4 approval of consultant agreement between ausd and straight
033A Inc is there a motion make a motion on 12.4 second moved and seconded is there any discussion and seeing none will move to a vote and the item passes unanimously thank you moving to 13.0 General functions we'll begin with item 13.1 discussion of Board of Education committees for the 22-23 Year this is an info item Mr I'm sorry this has nothing to would it be okay to close the front door just because that wind is really chilling I don't think we're supposed to close out the door um the inside door the outside door the only uh Mr onkiel if that door is closed uh we're gonna have to make sure that there's a sign that says it's open and it has to be unlocked we cannot close it because we're in an open meeting
034okay yes we don't want anyone to be too cold or too hot um and we also want to make sure that um we have open access to a public meeting thank you uh Mr take could you provide us with some background for uh 13.1 and maybe share the uh the report on the screen so we can uh focus on one document absolutely thank you um heard the direction of the Board of Education um last year uh when we moved to try to decide uh on committees and uh that board members were serving uh an idea was brought to uh the Board of Education to First have a discussion item to kind of discuss a little bit about the spirit of rotation the spirit of access um and to try to get a sense of where
035everyone was at so that when we moved on to the action items from 13.2 to 13.9 uh we had a sense of where where we were going um what we did is we put together a spreadsheet um that tries to capture well not tries to capture captures uh the last two years of these committees and uh try to put in as much information uh as uh we knew um moving forward so so this is for reference to help with the conversation uh around the Committees that are up for assignment today thank you very much on this item um I know that there's been discussion at least over the past few years that I've been on the board with various iterations of self-nomination peer nomination rotation um if you've never served on that committee um if
036you are new to the board then we'd like you to serve on a committee to begin to go deeper into the work that we all do collectively and um I think it was only because board member Rodriguez Payne and I attended the ad hoc committee today I I thought of a convention that we discussed last year for the ad hoc committee that those would be we consider those being staffed or represented by the governing board President and Vice President as as ex-officio members um and I think that was again it was on my mind because we attended that meeting today um certainly now is the time under this info item to have a discussion about with our new team a new configuration New Year what our preferences might be to um have some uh lean
037but meaningful discussion around committees um participation I think we might agree that we'd like to give each other the chance to participate on committees that we haven't before but certainly I'm open to the feedback and dialogue among our team Mr Greer we'll go around a circle of comments uh yeah sure so I I don't um I don't have any uh any real real comments to add I mean I I know sometimes we get to these committees and and there's a lot of like you know pick me pick me um where there's a lot of interest in in them and so um I I will I will admit and confess that that coming in there's there's not any one in particular um that that kind of jumps out and also um you know communicate uh somewhat
038of a of a relatively limited uh availability to to be able to send on to be able to stand on a an extensive number of these committees myself uh so uh but would love to hear if there are any of my colleagues who have any preferences on any of these particular words Dr Bo if I may it was just one thing I should have pointed out that the reason we don't see tonight uh the board electing or nominating uh somebody to the ROP board is because that is the only one that has a two-year term and so that's why that is not uh uh today but you do see it on the sheet and that's why you see uh board member Rodriguez Pena uh already serving that for next year thank you very much board
039member Aaron us your thoughts or preferences I just want to think that the previous board and now um you know I'm looking forward to to uh our new board to be able to go ahead and um assign these committees um like you had said uh and a president is that it is important that our new board member jump in and um jump into a committee so I would like to name nominate her for for the last of voting representative um and you learn a lot and um you get to to see what other um board members are doing and stuff and so it's a great learning opportunity um so I I would I would like to you know extend that to her if she would like to accept and actually I I am that person
040me me um um because I also like to learn um and I um I've kind of been uh in in mostly uh some of them not not all of them but not as a representative of the board of Azusa Unified School District so I would like to nominate myself for the Azusa Golden Days um committee as a board member um with that being said thank you thank you board member Ariana's board member Rodriguez Pena um yes I agree on the ad hoc committee um where Mr Greer program discussed the president the vice president to continue in the ad hoc committee um in conjunction with the city of Azusa and um I also agree with board member Ariana's um for her to be in the Golden Days committee I would say the the wellness committee that
041I was on I never went to one meeting so I'm not sure why this is still on here or what's going on with if if it's even an existence find everyone to one reading um I wouldn't mind being the alternate of uh blacksta uh word remember Ariana's cannot attend that would be my purpose to fill in for her when they have votes that's all I say thank you board member benefits well I'm new to all this so I I'm pretty open to my any board and and that's basically because I really want to learn and I think this would give me an opportunity to you know just kind of extend my horizons and learn about the district and structure how it operates um I am familiar with some of the boards or for some of
042the Committees because I've worked previously with the golden days and other boards but I'm pretty much open so I I do agree with uh umbrellas recommendation I'm fine with that thank you so I've made some notes and it looks like we've had some one round of input um for the ad hoc committee for the Golden Days committee um we haven't I'm sorry for the um blacksta um representative and we have wonderings about the wellness committee if that's active or if it's one that needs to be re-energized and so I'm also looking at rep for parks and recreation and um e Capital facilities program and the L.A County committee on School District reorganization so can I ask a question regarding the um the capital Facility have you ever met you haven't met what the committee has
043met because when you meet are you supposed to report out to us because I I've never heard anything about they actually do when they um present at the school board meetings and full items whatever they uh speak to us about and we dialogue um they come and present to the board that they do which is the superintendent and Miss LaTasha all right that the board I thought the board members that was the purpose of them being on the committee so they to report out just like we did today on the ad hoc committee or the city um right president Beau mentioned what what we discussed there maybe next time um when um you guys are presenting you guys can say we we've met and this is what we discussed and so forth um because I
044figured what would be the purpose if you're not reporting out and I think we um what I'm hearing is we have reported out but it didn't come from one of the committee members that came from but we can um make that more explicit um and then we'll have to actually talk more at a board meeting but I think that would be okay and welcome as part of the responsibility thank you president but I didn't hear you uh when looking at that I didn't hear you mention the Dei ad hoc is but seeing that nobody that nobody um put theirselves forward around uh in that first round um I'm I'm happy to serve in that capacity thank you board member Greer and um does anyone have appetite for the Parks and Recreation committee um that was
045previously uh represented by uh sheilani Cruz Gonzalez I think I think it would have been um great if we would have had a you know how often do they meet and what is it what does they do during some of these committees a description it would be good we would have a description on each of these items here uh committees I mean and to see if we're interested sure and I can uh provide uh some of that right now so we can start with uh Parks and Rec um let me one second all right so parks and recs um it looks like they meet uh twice a month uh typically the first and third Thursday of the month I believe they meet at Memorial Park at 5 30 pm I'm sorry so so they discuss
046what what did they discuss there um you know what's the description yeah typically um everything Parks and Rec from programming uh to facilities within the Park and Recreation or this the school district no this is a city thank you thank you yes this is a city committee uh and we get to sit on that committee uh so uh Norma is the District representative on the committee and then uh a board member sits on that as well so so that's great yeah so telling me that it's twice a month for myself I cannot commit to um two days a month and I want to emphasize typically um Norma do you want to typically it's once a month um since I've been sitting on the committee we've met approximately once a month might we consider um appointing
047someone at an alternate when in the events that they do become twice a month how does the board feel about that for this particular committee I think that that's a great idea um have a main person and have an alternate so given that um who might have the appetite and availability to either serve as the primary rep or the alternate and I think maybe between those people they could even just wrote or alternate uh attending I don't mind sitting as the representative thank you I could be the alternate thank you and I think that would tie into Golden Days yeah as well you could probably talk about a lot of the same stuff then that leaves uh two or actually three committees we have the um the representative and the alternate to the LA County
048committee on School District reorganization Mr take it could you remind us of the responsibilities of this committee and it's a meeting schedule uh yes so this one uh there are no meetings involved uh whatsoever uh this uh just serves as the boards of voting representative uh for the annual election of members of the LA County committee on School District organization so how do they vote if they don't meet I believe the vote comes in uh by email electronically I don't I don't mind being it on it again it is through email and you just submit though and you read the minutes and so forth and I'll be the alternate and now back to the Dei diversity Equity inclusion committee I'm most recently staffed by a board member who's Gonzalez talk about I think Adrian or
049president Greer I'm not reading my note thank you vice president ex-president sounds so thank you I believe uh Dr Beau I believe 13.5 and 13 I'm sorry I believe the capital facilities ad hoc committee and the wellness committee are the two uh committees that you have not discussed thank you for keeping me on track uh board member Ariana's would you be interested in serving alongside me on the capital facilities program uh or another go round yes Madam president I think we we started and we have worked to finish wonderful and then the wellness committee Mr Ortega or Miss Camacho or I'm going to be re-energizing the wellness committee because it is time for us to re-examine our wellness policy reevaluate it see if there's any updates or changes um so that committee is headed up
050by our director of student Support Services Paul Hernandez and I believe also director of nutrition services Estella so we will be organizing um probably about three to four meetings to reevaluate the wellness policy for the district I would be interested um again if you meet thank you very much so colleagues um do you agree that we've had sufficient discussion and peer nomination and self-nomination for each of these committees to move to the action items I think while I do I'm I'm I I imagine you have notes um but as we look ahead to making some motions and some um seconds I don't know that would you mind reciting them so that we can move swiftly through these items that are coming up no pressure all right so the notes I took and please uh correct
051me if I can't read my own writing or miswrote for the ad hoc um we discussed uh those being ex-officio with the president the vice president of the board so that would be myself and remember Rodriguez Pena for the Golden Days committee board member Ariana's or the parks and rec also I'm sorry uh the primary rep board member Benavides and the alternate board member Ariana's and I think they could um and for among between themselves about uh attendance um or the capital facilities ad hoc committee uh myself along with board member Ariana's for the uh rep and alternate or LA County committee on School District organization board member Ariana said and board member Rodriguez Pena for the Dei committee board member Greer for the Alaska committee uh primary representative board member Benavides with board member
052uh Rodriguez Pena as alternate and then for the wellness committee board member Rodriguez Pena is that our common understanding sounds great and I'm very impressed note-taking I had a lot of time to study then we will move to item 13.2 appointment of board member representative to the representatives to the Azusa Unified School District and city of Azusa ad hoc committee may have a motion I move that we appoint uh ex-officio president Beau and vice president Rodriguez Pena for this committee second moved and seconded any discussion seeing none call for the vote and the item passes unanimously 13.3 appointment of board member representative to the azusan Golden Days committee I would like to move to appoint board member uh Ariana's to serve on this committee okay okay first and moved and seconded is there any discussion
053being none move to a vote and the item passes unanimously 13.4 appointment of board member representative to the Azusa Parks and Recreation Commission I move that we appoint board member benavidez as the primary and board member Ariana says the alternate a second any discussion seeing none will move to a vote and the item passes unanimously item 13.6 appointment of board member representative and Alternate to the Los Angeles I'm sorry 13.5 appointment of board member representatives to the Capitol facilities program ad hoc committee I move that we appoint board president Beau and board member Ariana's a second moved and seconded any discussion seeing none will move to a vote and the item passes unanimously 13.6 appointment of board member representative and Alternate to the Los Angeles County committee on School District reorganization is there a motion
054I move that we appoint board member arianis as the primary and board member Rodriguez Pena as the alternate a second is there any discussion being none we'll move to a vote that's correct and I'm seeing no discussion will move to a vote and the item passes unanimously item 13.7 appointment of board member representative to the diversity equity and inclusion committee is there a motion motion to approve 13.6 to a point uh board member career and that was 13.7 13.5 yeah and is there a second moved and seconded any discussion seeing none will take a vote and the item passes unanimously 13.8 appointment of board member representative and Alternate to the Los Angeles County School trustees Association lacta is there a motion motion to approve 13.8 to a point board member Benavides an alternate uh board
055member Pena second moved and seconded any discussion seeing none will call for the vote and the item passes unanimously and finally 13.9 appointment of board member representative to the wellness committee may I have a motion a move that we appoint Boardman rodriguezmania to the wellness committee second moved and seconded any discussion seeing none call for the vote and the motion passes unanimously thank you uh colleagues for um stepping up to continue your responsibilities and to learn new ones and we appreciate um you dedicating that additional time to serving our district moving to item 14.1 under business and finance approval of the ausd 2022-23 first interim uh financial report this is an info and action item Ms Jamal thank you good evening I'm Dr Beau and fellow board members of Board of Education and fellow members
056like cabinet and ausd staff and community members tonight I would like to present to you the first interim financial report the 2022-2023 school year sorry um before I begin I would like to take the opportunity to thank our director of physical Services Ms Shannon Norris and her team for collaboration and working in their hard efforts of producing this report that I'm going to present to you tonight so our first annual report our first entering report is required per two educational codes that's Ed code 42130 which requires us to present financials twice a year um one with the um year ending of October 31st and the second for the year ending or the calendar ending January 31st as well as Education Code 42131 so we're going to start with our budget assumptions that would utilized for
057the first interim so this is to outline our budgeting cycle we are here now in December where we're presenting the first in our report and we'll be back in front of you in March after we participate in the governor's Workshop um and purchase um present to you the second interim financial report here are budgeting factors um everything on this slide remain the same from adopted budget with the exception of the highlighted section which is the augmentation Cola suspension of 6.28 um that was the increase in funding that we received and that was the allocation of funds that we utilized to show that we were able to afford the rates here's a slide where we outline our projected enrollment um this fiscal year we projected our enrollment of 6810 um it still is a projection because
058we have not certified our enrollment date um data but I am happy to announce um that our preliminary information I received from Mis um we are projecting that we will certify at 6724 which is only 86 students less than our projection so I'm still excited to say that we're still in the ballpark with our projection numbers and now we're going to go into our revenues so our largest revenue that we receive comes from the state which comes in the form of our lcff calculation we are projected to receive a hundred and one million dollars this year um the reason why I always say it's a projection is because we are all we know that we're funded on our prayer year but with the exception of our concentration our supplemental and concentration funding that is actually
059produced based off our actual unduplicated count numbers so once that's certified then we'll know if we're truly going to receive the full 100 million but right now this is our current projection any questions here thank you now our total revenue for this year we're going to do a comparison from adopted budget to where we are today um we projected during our adopted budget that was approved back in June 159 million dollars and here at first interim we're projecting a decrease down to 154 million um it's important to note this does not mean we lost Revenue this is because of our cover dollars which are federally funded and all of our federally funded dollars we only can account for them we're going to spend them so at adopted budget we accounted for all of our covets
060um our all of our covet dollars now our first interim we've reduced our spending plan based off those expenditures that we know will materialize before and before June 30th will that mean that that at a future update that we will see in an overage or that there will be an additional amount there will be an increase so if let's say by second interim um right now we know we're working on our HVAC project um we we um have over 17 million dollars if that project materialized and we're able to move to the next page which is our doors and windows then we will be having an increase but if we're only able to finish the 17 million then there will not be a change here is our Revenue just giving it a different format and
061um a chart form um again lcff revenue is 65 our largest increase our largest on Revenue Source tied at 15 is state revenue and federal um but I just want to reiterate that our federal revenue is actually more but we only account for the revenue that we're going to spend and then we have five percent that comes in from local resources yes Mitchell I have a question um and we may have asked it in a previous meeting but can you share with us uh the dollar amount and the percentage of one-time money that is embedded in this budget yes um to give the exact amount I would like to quantify that and I give that to you an update um but approximately we have over 20 million dollars um and um one-time fund and that's
062from various sources um the largest still being our covet um dollars then we have our Esser dollars um and then we also have some of our learning opportunity grants that we've been receiving but I can give that an update as well as far as all of our one-time funds and you said that was approximately 20 million total yes that we're accounting for this year but in our update I will give you the total complete total as well as what we plan on spending this year thank you so much you're welcome and now we're going to go into our projected expenditures so at adopted budget we projected we were going to spend 167 million dollars on my first interim we do have a drop at 157 million um that drop is not as that drop does
063not equate the same as far as the revenue and that's only because this also includes the raise that was waterproof of the 10 rates to all employees as well as the one thousand dollars to employ annual contribution for benefits and here is just given another way to look at our expenditures we have our largest expenditures are our employees typically um this equates to about 75 percent of our budget um this year is a little less than 64 and that's only because we have a lot of one-time dollars is not that is not allowable or does not allow us to spend it on employees and it's for capital outlay capital expenditures and books and supplies um so since we have more money to spend on those areas is changing the percentage of what we're spending on
064our actual employees it Mr mall if you could back up one slide um and give us a little more context regarding the decreased expenditure in books and supplies yes going from 39 to 23 million yes ma'am so that goes back to the um our federal refund so we had an adopted budget we had planned we had our placeholder for our covert dollars that we were spending was in the books and supplies so now that we're not going to actually spend all our dollars on or before June 30th that's where we have that reduction and and are we satisfied with um our books and supplies are we all so this is not really allocated oh yes so this is not take away for the allocation um each School site has our own side discretionary funds that's
065come out the budget this does not touch this this is literally um our like again I'm gonna use the Esser fund example um we have 17 million dollars that was automatically put um as a placeholder um when we adopted the budget so because if you account for the revenue you must have a placeholder for the expenditures but now that we know that we're not going to be able to spend all of our funds because all of the projects were not materialized now we reduce that placeholder so this does not take away any resources that were already allocated to our students in our sites this is just was a placeholder at the adopted but if that you're welcome so here we're going to go to our multi-year projection and so our multi-year projection um we continue
066to show that we could meet the required three percent Reserve in the current year and the two um out years um we are showing that we are deficit spending this year by 2.9 Million Dollars um but this is planned and strategic um as long as we continue to have funds that are carried over from year to year we will always know that we have a debt assessment any questions on our multi-year and so of our ending fund balance I'm going to break down the components of any fund balance for our unrestricted we are projecting that we'll end the year with 6.6 million dollars which 28 of that being allocated to our three percent Reserve then we have 29 that is allocated um and set aside for our concentration add-on which is part of our lcff
067funding as well as another 27 percent of our supplemental concentration carryover um and I just want to add the reason why we continue to have a carryover is because we keep getting awarded which we're grateful for of one-time dollars and so we have to those have a more restrictive spin by dates and so we're allocating those resources for items that we could spend now and then we just assign our um concentration funds to use for later expenditures and this is our unrestricted balance we are projecting to have 8.7 million dollars I mean our restricted balance um our restricted funds are all categorically funded which actually identifies what we can spend the dollars on and when we can um our largest um restricted balance is our expanded learning Grant which is coming in at 75 and
068then we also have our supplemental program as as well as our special education that's coming from various resources as a one-time fund any questions on our restricted balances one quick one I I often ask this question and I'm and I'm happy that you often maybe every time answer yes but just just to ask the question again looking at this um this means that at no point do we lead dollars on the table so we we all we're looking at these things and and and making positioning things in such a way that those dollars are spent yes sir and with that is our recommendation um that the board approved the district's first enter our financial report with a positive filing certification thank you Mr Mall is there a motion for 14.1 motion to approve 14.1 approval
069of Susie Unified School District 2022 2023 first interim financial report moved and seconded any further discussion seeing none will call for the vote and the item passes unanimously moving to item 14.2 approval of the purchase agreement between ausd and Pacific Play Systems Inc may I have a motion move to approve of 14.2 moved and seconded is there any discussion being none we'll move to a vote and the item passes unanimously 14.3 approval of bid for award or playground renovation a very exciting item is there a motion ocean to approve 14.3 approval of bid for award for playground renovation moved and seconded any discussion seeing none will move to a vote and the item passes unanimously I think we're all celebrating that one moving to item 15.0 Human Resources we have item 15.1 approval of minimum
070wage compensation increase is there a motion make a motion to approve 15.1 second moved and seconded is there any discussion being nine will call for a vote and the item passes unanimously 15.2 approval to establish the chef position and job description moved and seconded is there any discussion I'm just excited we have a job position wow moving on up and I Echo that excitement um again having the benefit of um having board dinners provided by nutrition services it is a restaurant quality and if that's where our students are going to eat I think it's tremendous so thank you so we're excited this shift and we've had all along right is it just the shift that we have did we have now that's our desire but she would have to apply oh okay okay well we
071want to keep her because yeah she's been good for us thank you any further discussion all right let's move to a vote and uh brings us to item 16.1 but before we formally adjourn um for our board members request um if you could join me all in a moment of silence to honor um and memorialize our student Alex Padilla thank you all thank you board member Rogue Espana item 16.1 is there a motion make a motion on 16.1 I guess no one wants to go home no one's saying anything and is there a second we're not there yet I know thank you call for the vote thank you everyone this meeting is adjourned at 8 15 PM have a great winter holiday I think