5/10/22 Azusa Unified School District Special Board Meeting

001well good evening and welcome to this special board meeting of the zeus unified school district board of education on may 10th 2022 the time is 5 30 and we'll call this meeting to order and we will begin with flag salute next we'll move to roll call uh board member audience here board member bo here board member rodriguez pena president and board member cruz gonzalez here and i am also here next we will move to approval of the agenda 2.1 and we will do a hand vote is there a motion to approve the agenda make a motion to approve move by board member rodriguez pena seconded by board member arianes any discussion then we will uh vote by hand board member adionis yes board member beau yes board member roger gaspina yes board member cruz gonzalez

002yes and i am also yeah which brings us to 3.0 and 3.1 public comment on agenda or non-agenda items this is an opportunity for the public to address the board of education on agenda or non-agenda items individual speakers may be allowed up to three minutes to address the board of education on any agenda or non-agenda items when the public wishes to address the board on an agenda item they may fill out a blue card stand at the podium or raise their hand while in zoom attendance the board will take blue card requests first followed in order by speakers at the podium and then those and zoom attendants i don't it doesn't look like there's anyone here to make a public comment is there anyone online to make a public comment we do not have anybody

003online okay then we will move to 4.0 general functions and 4.1 discussion and approval of the azusa unified school district uh facilities plan which is an info action item you board president greer board members we are excited to be back to discuss our facilities plan moving forward and now that we have made a decision on school reorganization it is important to move forward in investment in our facilities on tonight's board agenda there are two attachments one attachment with which you have in front of you in a spiral bound uh is our azusa unified school district facilities plan and the second attachment which you have in front of you as well is a spreadsheet that follows or mirrors uh the plan uh so those are our two attachments uh for tonight our objective should we step

004here for board member cruz gonzalez i don't know which one we should um for member chris gonzalez would you like us to uh put up either one of those attachments right now uh no i'm able to pull them to look at them myself thank you but i'll say as as we are looking at him we should probably have it shared just for the public to be able to when we when we get to the specific ones yeah sure um so our our objective uh tonight our hope uh is that tonight we walk away with some decisions on projects that we move uh forward with in anticipation of tonight uh and in its in anticipation of this moment if you may recall we have at our last board meeting we approved the last issuance of our

005bond which will which we will use for some of these projects and in addition to that at a previous board meeting we also brought forward to you a contract with dixon because we know that once we ramp up in these projects modernization construction having a project manager someone to stay and focus on these things is going to be extremely important i also want to remind the board of education that when we started this journey one of the things that we did right away as a team is put a pause on any construction or modernization until we realized a decision on school reorganization um and so now we are ready to move forward and begin um these projects you are going to notice that these projects are in categories and so we have categories our our

006main categories are prior commitments uh these are commitments uh that we have made as a board uh through measure k um specifically around uh sites that were previously not modernized with the previous bond which i believe was measure i but i could be wrong measure i thank you so that is that is the first category our second category are safety related items these are items that our staff in partnership with our architects and other have determined to be projects and that would increase the safety uh of our facilities for our students and staff and community then we have our next category which is strongly recommended we have further broken that up into azusa high school and then general and then our last category are upgrades and add-ons things that we have heard about along the

007way if tonight if if if it is possible one way of looking at this is maybe we can walk away with some of the categories maybe not the whole thing but just hey this category in this category we can move forward but we still need further discussion on this category another way of looking at it might be a hybrid so this category we we would like to move forward this category not in its entirety but these things in this category were we're good to move forward as well this will um enable us as a staff uh to again uh begin the much needed uh modernization and construction of our sites and it would help us to align to uh the best potential maybe not 100 but to the best potential the 23-24 school year when

008we have one high school when we have one middle school and when we have two fewer less elementary schools again maybe not 100 but it would it would give us a big head start to try and get as much done for that critical school year that being said i look to board president and the board of education we are ready as a staff to assist in any way shape or form how how you would like to proceed if you would like us to walk through uh the plan uh the spreadsheet however that is i look to the board president and the board for direction and so so to my colleagues i'll ask you that that's what's in front of us this format and how we would like to proceed so you'll you'll note that there

009is a 45-46 page uh plan that we have in front of us so if if we deem that it be most helpful we could go through the 46 pages and kind of go through each each item to determine it um we may also we may also be able to look at the overarching plan on the spreadsheet and kind of look there and see if there are highlights and so i'd love to hear from each board member on a preferred preference of uh moving forward um i i myself i would like to see the um the priorities you know um what i mean by that is this i i feel the schools that were not done with measure i they were supposed to be completed with the measure k and that was the we promised the

010community that's what was going to happen and the second one i would like to look at also is um azusa high you know you know uh they can be ready for the ninth graders coming in because i feel that's a big priority and um you know because we have so many different um categories i i'm not sure if it's easier to concentrate in a few of them and i don't want to rush it either but you know uh concentrate on the ones that need to be done and you know really talk about them and then i don't know have another meeting and work on some other ones instead of trying to rush into all of them at one time so so i hear you you highlighted a couple categories that you feel are important to

011discuss specifically prior commitments as well as this is a high school and you would be comfortable going into greater detail with those uh but maybe not going into as much detail with all the other items yes and then and we would go forward with that but i i just feel that i just want to rush it and just kind of just time it all together i i think that our priorities um which should be done first and foremost any other board members any thoughts on how i agree with uh board member rodriguez pena on um addressing my prior commitments as well as isuzu high school i think an important um direction to come away with at this meeting is the direction on the safety related items so i would like to spend time during this

012meeting to have a greater understanding of the safety related items and the timelines as presented in the book you have you have a thought or preference on on how to proceed i agree okay so why don't why don't we go ahead and do that i i would say uh my my take is yes i i would i think that that makes sense to look at prior commitments also to look at azusa high school i have a couple kind of specific questions um that could be asked here or could be asked later that are kind of sprinkled throughout and so so maybe if they're i i would like it if after we discussed those we look at our our time and so if there were just some opportunity for some general questions even if we didn't

013go through every single item but i know that i have some specific things highlighted on uh that i i would like to do but with that why don't we go ahead then and begin with uh prior commitments and so why don't we go into tremendous detail then i'm looking at the report with the category of parkman absolutely um i'm gonna turn it over to latasha in a quick second uh just to give a brief overview of this category uh as was stated earlier and as board members refer to when measure i bought was passed there were some school sites that were not modernized and so this particular category focuses on adultin only and on paramount the major categories and again i'll let latasha get into more detail the major categories in this modernization include underground

014utility replacement so gutting out the asphalt the cement and really upgrading and modernizing our underground utilities that particular uh project um would be for lee only because that has been completed at dalton uh and at paramount uh the second phase of this is uh fencing fencing upgrades that would consist of lee and paramount because dalton has finished the fencing project and then the last one which all three of them need is the actual modernization of the classrooms and the office space and so again i'll turn over to latasha to talk about in detail but those are the three overarching big projects in this particular group called prior commitments you can ask questions going on or do we i'd say let's let's let's ask questions in real time so my question was regarding the underground utility

015uh replacement what does that consist of does that consist of um because you know we have more chromebooks they'll say and and you know utility for the um the web i'm not i'm not too familiar with but i know that it needs more power and needs more um yes right right so this underground channel we will focus on the plumbing everything underneath the turf so this would be plumbing water usage um and so forth and some electrical um i think the cabling that you're speaking of will be tight on mr emmanuel's project um that's already um okay so underground is many the plumbing not necessarily yes ma'am okay thank you or member beau hi miserable and any other uh cabinet members um i'm asking this question for the benefit of new residents and new stakeholders

016that we're not here when um one measure ipad um so i have a question about the kind of the sizing of the measure i bond and what was contemplated to be funded with that right because i'm also looking at you know now we've got prior commitments that still need to be addressed and fulfilled for our community and if we took all of the items as outlined on this sheet with the safety the strongly recommended and the upgrades there's approximately a 48 million dollar hole so i think as as trustees we're looking at how to fulfill our promises to the community and how we're how we're spending and that's part of why we're having this special meeting but also if at such time we're looking at issuing the next bond um and if where do we

017sit with how to size that bond and what would we want that to do for the next phase of capital improvement so just a little bit of history again for those who are newer to azusa um i'll go ahead and take uh that question and i look to board members who have been on here longer to ensure that i'm spot on when measure i was passed the the objective was to modernize all schools i believe that the the strategy uh was that we were going to do um a school modernize the school get that done move up do you recall what year that was maybe sterling might remember the year that um measure i was passed in 2014. that's k that that was measure k oh you want to talk about your i not k

018measure i it was oh measure the first one was passed in 2001. okay and so my my understanding was that that the strategy was we would do one school modernize that school move on to the next school modernize that school and so it's kind of in terms of strategy was more based on school um and so like many things unexpected things um material uh labor uh those kind of changes in in pricing um then by the time we were um running kind of fulfilling that that bond and expending that bond then we found ourselves with some school sites that fell short when measure k was passed because of the lessons learned or we a different approach was taken and that approach was projects so fencing well everyone's going to get fencing now we're going to

019move on to underground or rooftops everyone's going to get roots and so instead of thinking about by sight we were going to do by projects except the commitment to those school sites that had not had modernization and so it was kind of a shift a little bit in in the strategy so that we didn't find ourselves in a situation because again we know about the copper recently we know about the lumber uh we know about staffing and so those are you know unexpected and unpredictable things and so that this would add a level of safety and equity uh amongst the amongst the sites okay um and so for underground utilities um as superintendent ortega stated um all sites that were left be runnerized between dalton lee and paramount all sites received underground utilities with the

020exceptions of lee and so to complete that project it'll be approximately four million dollars and it will take a year to complete um once we get the go ahead yes sir but could we actually now as we're starting to talk about these figures could we share this on yes sir help do that okay and i will pause and fill this up and while he's doing that i was wrong it was 2002 that we passed measure i not 2001. okay all right in addition another prior commitment was to upgrade the fencing at the three remaining sites again keep it in consideration of dalton lee and paramount and the two schools that are left to have fencing upgrades would be lee and paramount that will be approximate cost of eight hundred and fifty thousand dollars and to

021complete that task that'll be approximately one year per site does does that mean that there is one we're working with one company that's doing that and they're there so it'll take them three years to do that so we're not we're not we don't have multiple companies that are on multiple sites correct that would be the plan our desire it would be um for each project to have a contractor to do that that way we have symmetry so we won't have one contractor using one type of material one side and then another side filling they're going to get a better material or vice versa so if we're breaking this up in phases we'll have one contractor doing phase fencing once we do underground utilities it will be one contractor dedicated to that yes ma'am is there

022a way to make sure for example for fencing is there a way to find a contractor that has the capacity just to do two sites simultaneously rather than in sequence yes that is possible so then it wouldn't be 24 months it would be two sites completed in 12 months yes ma'am i would think that that um would be well received by the community okay because if you're at the other school and you're waiting but if everyone's waiting and everyone knows they're going to finish at the same time i think it um would make all uh residents feel better about project because they could see the progress at their own school yes ma'am can i have just a layer of nuance just so we're completely transparent and open um sometimes uh you might find yourself in

023a situation for example since we're talking about this uh we know lee has to go to underground and so while they're doing underground um paramount can be working on fencing and dalton can start classroom modernizations and then you kind of just rotate in that manner not to say that that's what we can do but again just nuances that sometimes those things also come into play and i said well it doesn't make sense to do this right now because we're doing this uh but to your point that all sites are moving on something um does make sense there's the potential for both end though right so so they're kind of 100 correct just wanted to throw that nuance just in case there was a situation where well how do you want us to work on the

024roofs when we're doing xyz over there got it so also some of these schools um that are going to be worked on they will not be having summers through there yes ma'am so our goal i'm only one in this on um dr mitchell um and ms normal was facilitating and identifying the sites to host summer school we took possible construction of what site would have to have construction going on and we were not going to have actual summer school on our campus okay um and so for all three sites dalton um lee and paramount they are all due for classroom modernization and front office upgrades which also includes restrooms um this has a list of other items from carpeting vinyl towels um dropping yes ma'am can we reflect what what your this is this area

025that i was taking care of yes um so it includes all the items on carpets um dropping the roof i mean dropping the ceiling um if you and actually one of the pictures in here shows it at dalton you'll see that you'll see all the um what do you the t-bar where you see the air vents and everything actually that's actually visible and when you drop the ceiling all of that will be invisible to the eye but it will still duck yes big silver duct tape up there yes ma'am yes um and additionally so to do everything in the prior commitments um that would equate to 24.3 million dollars um yes and so this will be the time frame um again this is showing per site 12 12 months to do underground utilities 12 months

026for fencing and modernization is 24 months of all three projects the only one in that category that requires dsa approval would be the modernization um the modernization plans have been submitted for dalton um and we're waiting for final approval and the modernization plans have been submitted and drawn up for paramount um the architects are currently writing up drawing up the plans for lee and getting ready for submittal for those so can i ask you a question regarding the office yes offices so um i know the offices are small but [Music] the modernization consists of enlarging it or breaking a wall or kind of what what does it consist of so it's a little bit of both um each principal had the opportunity to identify how to have a better flow in their front offices so

027like if you go into paramount when you first walk in we have the health office right here so it's not really privacy so they were restructuring their flow so you can actually receive service and then if you're going through you have an entry point to go directly to the health office so each one is not so much to make their front office larger but it's to improve the flow and um two of the sites are actually um having a teacher work room added in that they apparently do not have one yeah that makes sense you know um you know of course including the um the principle what have you spoken to the the classified employees that are working there because i mean they work that i don't work there but so they would kind of

028also did you get any input from any of the workers other than the principal i'm gonna say yes but again these plans were the design of offices was prior to my appointment um so but i know they've been getting feedback and up um up input as of now just to making sure everything is still in place but i can confirm as to who all was provided input for that decision okay thank you you're welcome a couple other questions so we have on page five we have on here windows that are listed that they're listed as part of the classroom up uh modernization however there we have been in conversation with another company that was kind of coming in and doing some window upgrades so so is that reflected here that the so the costs then

029are less or or can can you speak to that and then also we have 6.5 million in each school's category or uh budget line is how how recent is that assessment uh that cost assessment for or what would need to happen on each school site so that's a great question so the 6.5 is actually increased previously i believe allocation was lowered from 4.5 million to 5 million for each site and based on the cost of materials and the increase of everything the architect has increased their projections to 6.5 on the listing that we see here was the listing of what every site was supposed to have upgraded if needed in modernization so if the windows were good they would not get windows um so that's why each category shows may include should include um but

030the great point that you brought up is that yes for our esr funds we were upgrading all the windows at our sites but this would mean that during this modernization the part of the windows could either stay with the esser side or um the funding will still come out of measure k but right now the windows were subject to upgraded with the modernization plan is can you help me understand how there could be benefit to not utilizing escrow funds and instead using bond funds for windows i don't think there's a benefit but i think it's a position of we committed our measure k funds to do x y and z and to make sure we're having doing that and fulfilling that obligation i think would sit well but there's no right or wrong um there's

031no benefit from using escrow dollars because it's still funds that the district currently has in position at this time and and so these figures here are um [Music] they can be higher and they can be lower or you know um right and then we will have a change order either more or less yes ma'am and so that's one of the points that were not even the points but one of the pressure points that we have when we're meeting we have a weekly meeting with the architect team i'm stating that every day they're realizing an increase in cost so it's just one of those that we want to get the kind we want to get the approval so we can move forward and have those contractors award the bids and then we're locked in that price

032at any moment because then you're locked in that price yes ma'am once we have a approved contract in the bid yes ma'am okay thank you knowing the knowing the volatility or there's some volatility with some materials costs and so we look at lumber that that's gone up if if by the time construction takes place we see that that some of those numbers have leveled out is there anything in uh any any of our contracts or bids that would allow for i mean because we're seeing almost three times the cost of lumber or whatnot so if it goes back to regular levels by the time we're doing this would we save money on those on those costs or is it locked in it's not locked in and so the short answer would be yes if that

033portion of the contract has not been bought out meaning so if they were going to buy lumber to do the modernization but they're starting with the restrooms if they've already procured the lumber then the price has said that they have not procured that portion yes and we can always have contingency language in our contracts i have a question around the classroom monetization so will classroom modernization only happen during summer break and other school breaks um we try that um but then that shortens our window for construction so what we do is we work with the sites and we pick phases of the um the sites that we're doing so we'll probably do the east wing and then we will work with that site to ensure that we have all our classes scheduled um and we're

034not utilizing those courses those classrooms for um instruction at that time would there be any need to drop down portables to be able to safely do construction i know that's an additional cost but just in terms of safety and completing construction um at this time um based on the um our capacity and our enrollment at our site we don't foresee the need to bring in portables but that is an option if we went um i found ourselves going in that okay so the in terms of the capacity you think at this point we have enough room vacant rooms even with increased capacity because of school reorganization to move students around and do construction in a safe way a small classroom yes ma'am so any other questions on the safety so the um prior i'm saying

035prior commitments um equates to 24.3 million and we currently have enough and measure k dollars to fulfill it any other questions um just one more question about the possible use of bond funds to do the window project so if the windows are currently being uh billed to esser if we don't build the windows to sr what would we then use the esser funds for so i know esther you have to charge them to the year to be able to expense it to get those funds yeah um and so the answer would be um our esser project we kind of we know we're going to exceed but our current allocation so if we were to say the windows for these three locations are no longer coming out esser that would just mean that we will have

036more available to either for our hvacs um and our doors for our other sites because at the same time i'm sorry i was just going to say just at the same time that we have with where we're saying the cost of everything with our bond funds when we first submitted our essa project to the board of education for approval um those our projections were based off the cost of material at that time and those prices are also increasing for windows doors and hvacs and can you please tell me what's the esther fund yes ma'am you um so um the esther funds for the um funds that we received from the state for coped so receive esr1 esther two at so3 um sr3 was our last allocation that we received during the 2021 um fiscal year

037which we have three years to complete in order to spend those funds we had to have a plan identify how we were going to utilize those funds to improve our heating and ventilation as well as airflow in addition we had to allocate 20 instructional services okay thank you paul you did see that before no problem thank you sorry no that's fine thank you any other question i i have another question in regards to i don't know if this is really a prior this probably starts to maybe it's a segue to look at safety related there is fencing upgrades and safety related but there's also fencing upgrades and prior commitments why is it that we've determined that some of the fencing items are listed in one and some of the fencing items are listed in the

038other so the fencing upgrade and prior commitments were for those sites that were not ever modernized and the fencing upgrades um for the remaining sites those were previously modernized under measure they were previously modernized why are there why are there monies here for those upgrades to upgrade from the um chain link so they were modernized under eye but the fencing quality is still not up to par so we would like to have all to have the big i'm going to say large the black bins that we see at dalton and at slauson we would like to upgrade all our sites that have um that type of fencing instead of the chain link for safety reasons it was it was it wasn't comprehensive it was a full site the majority of it at those two sites

039but not full and there are there are certain things um that even um some schools that were fenced um looking at right now looking at and when we're thinking about safety maybe converting to like single point of entry or when we think about for instance center middle school is a perfect example those fences have to remain open because people have to get on campus but when you have fencing like for instance uh murray that they can have the main fence open but they still have that inner fencing that doesn't allow like access to the school so you still have the main one to get into the into the office but to get to the actual school you have a second layer uh and so looking at things like that that might increase when we're talking

040about safety looking at again like single point of entry or things like that that again just some tweaks or some to finish off um those are kind of those kinds of projects and it's roughly just looking at the amount so i see on lee fencing upgrades it's 350 and then as i look at some of these other schools there with the exception of longfellow which is a much smaller campus i imagine that's why it's less the the other items are on par with lee which has not been touched so i'm trying i'm just trying to understand what why we would just why would we not look at gladstone middle school and see maybe that's not a good example because of how large the campus is if we're going to look at valley dale why would

041we not look at valley dale and include that in a prior commitment so the pri um so it could be a prior commitment but fire commitment only identified the three sites that had not been modernized which was the three that we have at the top the fencing below does not mean um the fencing below is to identify those sites that we would like to completely upgrade all their fence whereas before it was partially done valley dale's price is 500 000 because they have a huge field that currently just has the chain link it was never monitored um lee again i mean um longfellow that is a smaller campus podge is to completely put the fence on their outer area so the prices of the price the amounts um projections are both they're in line with

042lee but lee is for the entire campus where the others is to just complete to make sure they all have the what is the defensing complete instead of having partial the new upgrade and then the chain link we will completely remove remove the chain link throughout the entire campus and we'll have a symmetry for all of them sorry the fencing at a hodge very large so that's so much money he goes all the way back to the golf course i have a question is there a possibility um for the schools that are going to be closing to reuse the fence that the black fence that has already been put in place so um in construction when you try to repurpose stuff like that a lot of times when you activate and try to remove it

043it damages the actual fencing itself if you really wanted to you could um it's not recommended um just because you would leave that other campus open to vandalism and other things like that and it's just during the construction process a lot of times it gets banged up good to that so when we move forward and thinking the long term um that's a lot of fencing yeah will we be recycling are we going to do something with that fencing i think that would be a better discussion when we identify what we're going to do with the sites because if we're leasing the site or doing we still want to have our facilities secure but if we weren't um depending on the decision of what we're going to do with our facilities then would have that discussion

044are you talking about the so lee for example that's that's going to have its fencing replaced we're talking about the old fencing and what are we going to do to recycle that or are you seeing i think um and one of the points on the board remember we're stating is i guess lawson they have the new upgraded fence and the question was what would be doing with that one okay yeah we we we do recycle metal when we do take out certain you know like our playground equipment we recycle all that old metal so we do do that now if a contractor came in we could put that in the contract for them to take care of it that way but that would be a board member rodriguez uh yes so we you know talking

045about the safety and the fencing so um [Music] i i think on the safe part when you he gave an example we'll say center and murray well you know their offices way back and maurice is like right by the fence so safety wise you know what would you have to do move the office more forward or you know so you don't have everyone going into the no all right okay in case like in the case of center it's um you can still have that first enter but then you just need a fence that runs east west from the office and then a fence that runs north south north south on the other side uh and maybe east west so that when you go when you go in through that initial gate you are funneled to

046the office and you don't have access to the entire campus yeah yeah but most of the schools do have their offices closer to the curb yes ma'am right okay i think we can proceed well so any other questions in regards to prior commitments from any other board members or president does does it make sense i'm just throwing it out there does it make sense to say okay um where are we in terms of consensus moving forward with this and then we can move on to another one instead of that right now yeah i think that's great yeah any any any thoughts or consensus in regards to these items that we've discussed um you know yay or nay as far as moving forward with these prior commitments i think that it it's really important um that

047we do move forward with this and um that would like you said to secure you know the the pricing and so forth and to be able to go ahead and move forward with the dsa approval and stuff so i'm uncomfortable with moving forward with the 24 million um for this yeah i i i agree i i think this is fine for the conversation for me thank you for the clarification on our questions thank you we appreciate it um i'm comfortable moving forward with the prior commitment um projected expenditures and i just have a really important question about paramount okay so does the paramount modernization plan include additional staff restroom additional staff it includes traditional staff restrooms not additional staff restrooms that includes modernization of their restroom so i'm wondering if there's been a conversation with

048staff at paramount specifically about the number of stalls and the location of staff location and you know number of stalls and how easy it is to get to one particular end of campus with two stalls has that i don't know if that's been brought to you know this level of conversation um i'm i'm not going to say no but i will say that the dsa plans that were submitted did not include additional restroom so i'm i don't want to say because i was not a part of that conversation i don't want to say that yes we did explore and got feedback from staff and this is how the decision was rendered i just know that the plans that were submitted and submitted for dsa approval did not include additional restrooms so we would like to

049explore that that would be an additional cost more plans drawn up and we will have to allocate more funding for that well my request is i'm not dictating of course that the plans change but my request is that there be a an authentic consultation with staff to find out if you know the staff that are there now if staff restrooms are true are adequate um i mean not just by the number of you know um occupancy but do they actually make sense from an end user perspective yes ma'am thank you for remember as we're moving forward into the safety related items we're getting there i just i just want to throw i don't see i see the roofing but i'm talking about paramount um one of the things that uh i don't see here is

050the ceiling inside the classroom um that's part of the modernization of 6.5 million that's all in prior commitment 6.5 million for all three sites at the top in the green [Music] the cluster modernization um is going to include the roofing i'm sorry yes ma'am okay sounds good i just wanted to make sure because i know that um i've seen the roof it's fallen i mean not the route this feeling it you know some of the classrooms some of the teachers have expressed i've seen it for myself that it's just a major priority especially at paramount thank you so to confirm we're a green for the greens that's yeah that's a green so move forward with uh with the items in green thank you uh actually thank you yeah um board member cruz gonzalez did you

051have anything to add no so yes that's uh definitely moving forward okay also uh process wise on page seven of this document it lists it lists a timeline and it has the number of months but i see nothing highlighted in months one through five what is month which what is month one so month one has not been determined we were just using this to give you a visual of how the months could lay out but it from the day that we have submit for our bids and we identify and come to board for approval for the awarding of the contract it would be 12 months from that period or in one case 24 months or 12 months for the underground and 12 months for the fence so this was just to give you a visual

052how i'm going to say the title of the title of the graph [Music] so it's a gantt chart so the intention of the gantt chart is to for project management and so it'll tell you so if we started today right these projects wouldn't begin depending on which we're looking at four or five months from now and so because of of approvals all the stuff that has to happen once that the project actually began and they started you know doing whatever part of the project had to get done it would take the yellow part is how long it would take right yeah and that makes that makes sense to me i guess what i'm trying to understand is let's look at underground utilities for example so this this gantt chart says that it starts on the

053the project will begin on month 12. but it says that classroom modernization and front office will begin on month six but we said that the classroom modernization in front office will require dsa approval but but underground utilities will not require dsa approval so i'm just curious why why we are projecting that it will take 12 months to start underground utilities and and but that will take six months to start where did we come up with those those how do we come up with those numbers yes so underground utilities uh it's gonna take longer you can't have students around because you're gonna have to break up you're gonna have to wait another 12 months till next summer but that's what that represents so if we started today once you say hey go for it then we

054say okay next summer we can't break ground until next summer because you can't have students around when you're breaking ground for underground so that's what that just sorry just that i understand but i see that it spans 12 months but because it spans 12 months there there is work that is going to take place while there are students on campus anyhow yeah so that what they would do is they would basic the the construction where you would be out of the student area during school time and you would take care of those areas where you would have student traffic during the summer that make sense you'd have to phase that and plan it out but you're going to do most of your underground where students would be on the playground stuff like that during that

055summer those summer months and then everything else would be construction fencing you take care of the rest of the campus for president what we could do is once we have the awarded bids we can update this chart um from the date that the chart um the contract was awarded i gave you an actual start date that'd be super helpful yeah awesome no problem and then also as we as we now move forward assuming that there are no other questions in regards to prior commitments and we move forward for clarity we had said that we would discuss in great detail prior commitments and we said that we would discuss in great detail some of the azusa high school items we did not say that we would discuss in great detail now the safety related items is

056is there a is there a change in in mind on that is there is there a desire to look at the safety items or is there desire to move to the to the high school for recommendation i would like to start at azusa high school because i know that's a priority i mean safety is also priority also but so we can go in sequence okay any others okay so we'll go ahead we will move to azusa high school and we'll determine after that uh what else we'll look i hope that will be page 23. so under azusa high school under strongly recommended um is that the category we're going to are we looking at azusa high school for safety strongly recommended okay thank you so on azusa high school um we are partnering our combining

057azusa high school and that what we are calling azusa high school east which is paramount um so here we have um what else i'm so sorry forgive don't count against my heart it was just my mind i'm sorry i'm so yes so so going in order um thank you go in order um so we we broke everything into three categories um student experience our four categories um student experience um technology um safety and communication so in the student experience category we're recommending that we upgrade the exterior painting um on both campuses um that would be exterior painting for azusa high school as well as foothill it'll be approximately 300 000 per site um it would take approximately two months to complete um each site but yes this is one that we could have if the

058contractor team was large enough they can do both sites simultaneously any questions on exterior painting on page 23 okay moving on we are projecting um a kitchen upgrade also under student experience um this would um expand the current environment where we prepare our food so we can have a better flow of inflow and outflow of our students um that projection is of 2.6 million dollars um this would require dsa approval so upon dsa approval and upon having the um contractor awarded it would be two and a half years to complete this project no question about that one i have a question about that one okay so as as we're moving into this transition of the reconfiguration bringing all the students this next year uh the ninth graders into what does that look like if the

059expansion i mean there's going to be walls that are going to be torn you know down um what are we looking for nutrition services where are they going to be hosted they're going to be like a little bungalow that is going to be um you know how is that going to be so this one for sure we will start over the summer and over our break and we will break this up in phases so that way the kitchen would not be completely out of use but we would do it in phases um and it may be a point in time where we have to utilize our central kitchen s lawson to prepare the foods and deliver and utilize the cafeteria area for distribution remember arianes just for clarity uh did you also want to know

060like next year when the ninth graders come regardless of this like what the plan for nutrition services is that did i hear you correctly uh yes that that as well because after that right after next year um 2023 we're looking at two and a half years could be three we're going to have all of the students now and so i guess what worries me is that as we are going through this um phase of the kitchen you know uh expansion and so forth how are we going to be feeding our students and and so so if i could take that on so um this is like for the kitchen upgrade so our students we don't um provide the meals in the kitchen they actually have a separate cafeteria area where we prepare the food to

061build the kitchen and we transfer them over and carts and that's where our stations are so this will be upgrading the kitchen so that we can um like right now azusa high school currently does not have walk-in freezers so which is it limits the capacity of food that we can store we do not have the level or the grade of stove and overheads that we should probably have um the size of the kitchen is actually small and which is um we have a lot of heating concerns um the flow meaning we can't have as many people in the kitchen to prepare as many meals as we actually need and since we have the desire to go into scratch cooking this will give us opportunity so this is expanding the actual kitchen where we actually are

062cooking this is not exactly the area where the students receive their meal board member cruz gonzalez thank you i have a question about this this upgrade and what it would entail and and where how does it how where does that get us in the journey towards um being able to do full scratch scratch cooking yes so this would actually um put us right where we need to be for um full scratch cooking this will enlarge our um capacity and of our stove as well as our deep freezers and our refrigerators it also enlarge our storage and our prep area so meaning if we do this investment then we'll be set to do scratch cooking or it's the beginning of it investments so we will be prepared we will have the equipment to do scratch cooking

063but that will still evolve training of our staff to make sure our staff is also prepared but i want to say that as soon as we have this implemented that means we can do it yes we will have the materials and tools that we need to do it but it will still be a process of training and um training our staff as well yeah thank you for the clarification yeah i'm not talking about the staff i'm the the writing the staff readiness i'm talking about like the actual modernization piece right it'll this will be the full up upgrade of the kitchen so that we can transition to scratch cooking and i think i heard you say yes to that yes ma'am um i'm looking at this list here and one thing i i didn't see

064maybe have it somewhere else but are you gonna do anything with the the are you doing anything with the asphalt um you know in the corridor because it's very broken up and it's very uneven and i'm surprised it's not here and i'm praise the lord no one's gotten hurt there but i don't see it here yeah sam is on the um upgrades and add-ons in the next category oh okay but yes ma'am we could is it not the prior under safety it should be under safety for sure see asphalt repair so we have asphalt repair um and that's for the blacktops where you walk on um but the courtyards to make it more beautiful and welcoming that's on the upgrades and adam it's under consideration like does it support your i mean can you consider

065moving that on to the safety planters improvement okay so i think we're talking two different things so the asphalt which is the black top everywhere we walk when you get on campus that is actually in safety related and we have a projection of 650 for azusa high school alone and that's to repair the current asphalt what does that not include that what ask what what asphalt asphalt sections at azusa high school does that not so that includes everywhere you have asphalt and so basically if you're looking at zeus's ties courtyard it includes all the walkways minus right in front of the office where there's concrete when it says courtyard it's referring to if you've ever been to um what's festival in covina high school um north northview we're gonna go to those schools yeah i

066know it's a curse word but yeah so if you look at their courtyard that's what the courtyard upgrade would include doing astro turf in the planters seating walls no no viking ship but that kind of thing it wouldn't so the repairs for safety is just repairing what's existing courtyard is completely a whole different um construction so to board member rodriguez pena's question around the asphalt and some of the damaged asphalt that is entirely included in the 650 000 and the safety okay thank you so that would be one like if we're only focused on zoos high school we would need that green light to stay in that safety related category and the salmon color yes all right and then continue in the student experience and we will be um installing stands in a press box

067in the football field um that's approximately 800 000 um that needs dsa approval um and that would take approximately two years to complete uh oh question yes ma'am um so this would be trying to turn the current um practice field into like a stadium type of thing is that why you would be building this stuff yeah so this is what okay this would allow us to actually have our home football games at home great so my book so my question is i mean when we when we upgraded that field and we upgraded the the um the track right i mean we were specifically told that this was not a stadium and wasn't intended to be a stadium so are you saying that we think that if we make these investments this will be um sufficient

068to serve in lieu of a stadium yes it would be an adequate football field to house our games back and field soccer as well if i if i can also add a nuance to this when the stadiums were built there was forethought just in case for the future and so they added to the build of the stadium already i don't know technical terms but like punch outs for electricity for different things a scoreboard or whatever just in case you want to do that in the future so that's actually an investment that was made when the stadiums were built i'm sorry when the fields were built just in case in the future we wanted to move in that direction there's stub ups for stadium lighting and data i think that would also be a cost saving

069of renting not having to rent pictures college field yes yeah we'd have a field of our own and just so that i can understand just from a curb appeal and curb perspective so right now if you're driving along you can see the fields so does this mean that we driving along rockville you you didn't see the back of fans or with or were those stands be on the opposite side of the of the field that we potentially it depends on the design um typically when you have a football field you want to have some stands on both sides then you can have your home in a way um but yes if we put stands on both sides if we did the elevated stands which again we have to partner with city because you've taken a

070view from your residential area um so most of the time you build from the ground up but that would mean you would lose that view when you're driving along that that's all dependent on what's called sequa you have to do a neighborhood um for noise and lighting and all that stuff so that would all depend on zika and what the result i remember cruz gonzalez did you see you're unmuted do you have a question i'm still muted i'm you know i i mean i think i think in principle i support um putting these things in so that the space becomes much more usable right but i'm not sure that um we should be very clear that this is not the whether or not we think oh this is this is going to be the stadium

071because i think that i think sometimes community has a different idea of what a stadium is and if you look at our our neighboring districts like baldwin park and and um covina valley right um the stadium there is very different than putting some bleachers and a press box around um what we have so i just want to be clear about that i think i i think i i i think it's important because it makes it usable right and i think that it gives us flexibility in terms of being able to use it into into the evenings but i'm not sure that this that i would say this for my for our community that this is a stadium that that we're going to be that that's going to be like the stadium that we've been thinking

072about for many years and decades is that clear adrian you understand that that makes sense to me does that does that make sense to staff or stephanie actually um i i would like to beg i would like to differ on that because just recently i went to a track tournament that our asus high and gladstone high school um track team went to it was actually in baldwin park sierra vista here and right across the street our home and it works football games go on there there's friday night lights the track team you know there's noise and so forth um but like you said the sequa i i think it is important but at the same time it's working for sierra vista it's working for other high schools that have houses and it's not in a

073busy street like northview and it's working and i spoke to a few of the people there from sierra vista that do live across street and go to school there some of the parents hey how do you like you know how do you like have they love it they love having their field at their high school one of the things that i did notice um because i was asking some of the uh um parents there i said hey how do you guys like the bleachers here and it was perfect there was you know uh on each side um they did have like a bush covering um the field so yes there was no access from the outside to actually see the field they were okay with it you know they were okay with it um it

074looks great um you know you you mentioned uh northview i'm now mentioning sierra vista it works for them um i actually uh did go to northview um do a graduation there and those uh what did you call them the planters bring a bit aesthetically make it look very very nice though i i do like that hopefully you know we'll be able to go ahead and do that but moving back to the um the football field it you know if it works if we have the lighting already um you know i i think it would be great because one of the things too if we're going to be bringing our football team uh football games right to that's one of the dreams that i feel that our community has been wanting for a very very long

075time and i remember you know uh uh by uh former board member hamilton um having a conversation i was actually on the crowd and he would he made you know he would love to see that was one of his dreams and so being able to go ahead and be able to talk about it now and look at it realistically and be able to see it here and paper and us being able to go ahead and move forward with that i think it's excellent for our community i mean one thing that we do you know we're looking at parking we're discussing that right now but i think it's feasible and with your guidance i i'm i i fully support it board member cruz gonzalez no i have another question so in terms of the seating um

076the piece about installing the stands how many how many people do we anticipate what would be the capacity of the seating we would have to work with the architect once we identify um from the sequa um study to see what we can and cannot put in and then we can outline it so if we receive approval to move forward we will get um begin we get in the designs um we will do all the testing for sql then we bring that back to the board um to let everyone know exactly what we can and cannot do anything else therefore did you i mean did you understand what i was my concern not my concern i think like i said i think we need to do this but this is not this is not a full

077stadium that you would see at sierra vista or at the covina valley stadium that they have that's not what what and what i hear board member cruz gonzalez saying is is really around as as we as we look to dream up what we have within our community and within our district i i think i think i i hear this would be great to have this at azusa high school it would be a great thing to have but to not limit our dreams into the future especially if there are if we're looking at additional school sites that we need to figure out what we're going to do with and so if there was a future version of the azusa unified school district where there was a district field that that was fully a a stadium with

078full seating in full capacity and full parking lot that's what i think i hear uh board member cruz gonzalez saying is is let's let's look at this and celebrate what what this brings but but not not to think that uh that there couldn't be more uh into the future you said it much better than i remember roger espana so if if if that's going to be a stadium what how many stalls do we have and in the parking area are we going to have to expand that parking area tomorrow and i don't know how many parking no do not no because we currently have um um a couple of student parking lots in the faculty parking lot so if we had a night event um those will be opened up um for the community parking

079so the only one i know of is the one on off cerritos where's another one well by the office well yeah that one's kind of small i i you know just my opinion but um but do we do we know how many parking stalls are in the parking lot parking lot um i know we have that count i don't have that number in front of me but i can get that i'm just curious okay yeah any other questions before we receive board member bo so my question is not about the the field can i ask a question about a different item within azusa high school sure so um superintendent i'd like to have hear more about the vision for azusa high school east so foothill middle school campus because we're we're looking at azusa high

080school east as its own line item here and it's here in the strongly recommended for azusa high school so i think i don't think that we've had a kind of that vision conversation of what azusa high school east would look like what's its purpose um if we're going to allocate funds i'm not necessarily against the concept but i just i want to hear more about the your vision for what it does and by making this investment how will that benefit azusa high school and i'll echo that only because i i recognize that as we have had conversations and primarily i think back to the december 21st conversation that we had and we talked about foothill conceptually as as an attachment and then and then i know that we've had uh at the last a couple

081meetings ago we talked about street closure and so that means that there's there's serious thought and and in thinking around what that would look like but yeah to my to my knowledge i don't know that that the board really ever gave direction to say yes let's let's move forward with uh with foothill as a um as as an extension of high school sure thank you um there has been plenty of thought into what the addition of the foothill campus uh to azusa high school whether that's east annex upper lower um right all that will um will get decided eventually um right now the prevailing and i'm not i'm going to make clear that this is not the final but as we have been talking uh to staff as we have been envisioning the facilities and

082the programs and what makes sense um right now the uh the idea that's kind of moved ahead um is that the current foothill multi-purpose room um would be the new theater for azusa high school um and so that's a line item here some investment into that facility right now currently it has the floor space it has a stage and then attached to the multi-purpose room are some additional rooms that can serve like backstage prop areas you know those kinds of things uh in terms of program uh right now i'm gonna pause you have a question yes in this rooms we have um in the multi-paper stream we have the kitchen that is there would that be turned also into correct that could be part of the master plan where again that could be a backstage

083or a prop area or something like that um again we haven't moved forward to design or anything like that but that's that's one number two we think that this is a great um location also for our early college program uh early college program um currently uh has seen uh quite a bit of growth and interest which is uh which is great um we are uh in early conversations we want to begin conversations with citrus and explore uh growing that program to not just be a program where you graduate from high school and one year of college but possibly graduate from high school with a double with your high school diploma and possibly like an associate's degree and so that's that that's uh again one of the running or leading uh visions is that that would

084be a good place for uh for that uh and then we've also thought about um cte some of our like maybe that could be a pathway hub for some of our programs so those are some of the leading kind of ideas we've we've talked about vapa we've talked about some wrap around services and so we're trying to coalesce around something we what we do know is that next year we have enough space on the main campus that we don't have to use foothill the foothill middle school campus it's until 2324 that we would have to expand into that particular campus board member cruz gonzalez yeah two things um so one i really appreciate that question sabrina um i i think i i i think i was hoping that we were gonna have this conversation at

085the april study session when we talked about programs um and i and i know um that wasn't the content of that presentation so i do think we need to have um some real conversation about this about what the vision is for just the high but also our elementary schools and and clearly laying out which school is going to do what um but the second piece i want to just point out for the for this idea of like how do we how do we find that vision for the the programmatic side versus the high and that is i know that we applied for the community schools grant hopefully we'll find out this week that we got it and if so the part of that is having really engaging with your community around building a vision for

086your school and i just feel like that there's a great convergence there around us getting funding to build a community school that wants us to be intentional about including people let's have that conversation around the vision around programs i think i thought i think that's what i want to lay in front of us as opposed to maybe the we as the board or the cap you know people at the district office deciding this is the vision it's really a chance for our community to vision what what that what that should be i love it i think that's that falls in line definitely with uh voice and participation and engagement and leadership so question i have if if we were then you you laid out a number of hypothetical options and and scenarios of of what

087could be at foothill middle on the foothill middle school campus as an extension of azusa high school if all of those were to take place and and be placed at the foothill middle school campus what is the what what is the capacity usage then like how much of the campus would be used if all of those things were moved over versus how much of the campus would be would remain unused i wouldn't have that that answer for you right now we can definitely look into that um i know that mr fernandez has been doing a lot of facility planning and again thinking about if this moved here let's move that but i don't i don't know how much of the of the campus uh would be used versus not used so just my mind goes

088to and i don't have the number in front of me but my mind goes to looking at that campus and just remembering that the student capacity is in the thousands uh if i'm not if i'm not mistaken and so knowing that the capacity is in the thousands there's then still would be and i mean just looking at the number of students we have at uh on edition high school there would then almost certainly be a good number of classrooms that are that are then still available at foothill middle school i i wonder as we look at some of the my my mind goes to things like um the uh adult transitional program or or um why am i i'm forgetting that uh cirque or i just i think some of the some of the other

089kind of facilities that we have that are spaced around could something like foothill be certainly an extension of azusa high school but maybe also a centralized place where we have some of these these other programs and offices located i was kind of looking at center middle school for the for that um to kind of be a central location a hub for our other offices at our other cities um what a board member i agree with board member uh cruz gonzalez uh looking forward to our um meeting that we're gonna have i think it's really important yes the community be involved but i think most importantly i think is that we hear from our teachers our teachers are the ones that you know are going to be coming together right from both high schools they're the

090ones that are going to be combining the programs and i have you know before we had have that meeting i think it is important to reach out to both high schools and and for example um let's just say the immigrant program right what is it called i'm so sorry our international student program sorry yes yes sir international right so we have gladstone high school teachers teaching a certain way and then we have so i think it'd be important before that meeting that we reach out to our teachers and be able to have some type of um uh you know what is it gonna look like moving into a souza high you know is it what is the master plan right because we're merging two programs um coming together and so looking forward to that um

091in our meeting i think when i was when i was saying some of the pieces i saw some eyes light up and some fingers raised about just looking at the foothill middle school campus but were there some thoughts to add there i've been working with gabriel um and he was mentioning to me that they're gonna need 28 classrooms to use foothill so that's quite a few um whether that flushes out or not i don't know but i know 28 was was the number that gave me that once they go fully over transition fast on two zoo's high they will need an additional 28 classroom housing and is that to include these programs that um superintendent ortega was talking about remember i think that's that that's probably another piece of um information that we should probably

092have for our study session um because that will also help us determine you know moving forward you know in the next meeting we're going to be talking about facilities yes ma'am foreign i have a clarifying question we say that mr fernandez is projecting needing 28 classrooms at foothill middle school is that to serve the approximately 2 000 students at azusa high school that because i thought our we were just at capacity yes about 2 000 students on the azusa high school campus itself yeah so there's a lot of specialized and i'm not please forgive me i'm not a ed harris's specialist or anything like that so but there's a lot of programs currently that are going to be transitioning to azusa high that they're going to take up all 66 classroom spaces along with the

093teachers lounge and stuff like that so he was mentioning that there would be a need of house those 2028 classrooms at foothill now whether that includes all the programs you guys mentioned earlier i don't know um but um they're they're yeah so that's that's i mean that's all i can tell you i i wish he was here i'm in but um that's what he was mentioned and i can provide again just some nuances right so for example um just because we mentioned it earlier the early college program that's a two period program right um and so we need to house that program while school is in session and so are we maximizing the capacity student capacity of that particular classroom or classrooms well no because it's two periods now after those two periods there's a

094lot of things that we can use those rooms for uh but that would be an example of this room we're not getting the maximum like student capacity but because we need it for xyz or i'll give you another example um the medical academy pathway which has been doing just amazing things i'm not going to know the name of it but we have invested quite a bit on state-of-the-art equipment for that academy and so limiting them to a classroom um puts pressure points on the program and so you need either to combine two classrooms or you know combine three into two or something like that and so when we think about again student capacity that takes a hit on student capacity so some of the programmatic pieces uh do go beyond you know just that one

095particular looking at classroom to student just specifically do they need something more similar to like a lab right i mean because in the classroom they have it's not just a costume so they have they have all the equipment like you said so it's more of a lab um kind of looking room board member audience yes i i think um it would it would uh look similar to like the adult school um what is that the tour when we went on the tour they had like the classroom and then the next room was where they had beds and mannequins and the next room and step so there was like three classrooms um it was like a whole row of classrooms where that particular program was taking place and they had everything there is that correct this

096this is kind of jumping up to safety related but but i would say is entirely relevant as we're having this conversation um looking at the street closure per proposal that's another area where i know that there as there was conversation around the potential of foothill middle school as an extension of azusa high school and then we talked through what kind of green light to look into what are what are some of some options and at the at the last meeting or a couple meetings ago um mr ortega you came forward and talked about the street closure as as what would seem to be the most effective uh means of of kind of ensuring safety for crossover um but similar to that it would probably be worthwhile for us us to hear um some some detail

097around that because that that would be another one of the areas where i don't know that there's where there's really been conversation or or direction to to move forward with pre-closure over some of the other options or or not combining the two and finding other creative ways of getting students to to and from so could could you speak could you speak to that that piece yes um latosha can you identify the page and tell hope so you can put it up uh yes sir uh first and foremost um we have been in conversations with the city but as outlined in this plan uh there will be still a lot of steps before we can even uh even if we wanted to do this like we got the green light there's a lot of steps that

098would we would have to jump over to even say okay cool we're going to get there as was mentioned earlier there'll have to be studies done including sequa the city would have to approve uh and green light uh the project as well so some of things again that initially uh had been explored uh were things like tunnels uh things like uh bridges um and when we're thinking about uh cost um that would just put us in a category um that just would not be manageable it would eat up quite a bit of of um of our funds to say that i have numbers i i don't but i do know uh in conversations in-house and just again just in initial conversations as we were uh with the city those seem to be projects that would

099require an extensive amount of investment monetary investment for those kinds of things of course we also talked about [Music] not permanent closures but temporary closures like on street on school days and school hours so that comes with staffing needs to ensure that there is somebody there because these would be not permanent enclosures and so we would have to make sure that we have staff whether that's campus safety aids whether that's crossing guards uh whatever that may be to ensure because it's not since it's not permanent there would be any fencing right there wouldn't be any of the normal safety things that we can do in our campus so that would definitely be labor-intensive to ensure that our kids are going back and forth in a safe in a safe manner again this is just initial

100conversations as we talked about in collaboration in-house and again in just initial conversations with the city it just seemed that a can can you go to the photo um 17 817 um again this is just a initial conversation again they're still as noted here uh they're still dsa their sql their studies that have to be done um and of course we would need approval from the city as well but the idea here uh would be that uh if you look on rockville there um uh towards the middle of the page uh you see a red line and again these are just approximates but as an example that would be a permanent closure and it would probably be in the form of a cul-de-sac um and then if you look at the bottom red line uh

101that would be the second enclosure again probably in the form of a cul-de-sac so that now because that is part of the campus you can actually do the perimeter fencing um we'd have to do some uh pathways and some walkways and whatnot but because it's part of the campus um and it's not um temporary then the um staffing uh we still bigger campus we're still gonna need some more staffing but in terms of that daily 100 ensuring that you know we're uh securing those spots um that goes away just just speaking to that a little bit and and speaking directly there with with that closure i know that there would be a need for approval from the city yep um i i i would first now may not be the time for this because there's

102probably additional information that we would need but but i first would wonder what are the thoughts of even the board around this particular um matter this i my my i don't know that i personally see this as a as a viable solution maybe without some additional information i don't know that i i do so i would like to see some more um and so yeah i i i wonder like what would if if this wasn't an option what else what else might we can consider uh to do but just as a not to answer now but just as a food for thought um board member rodriguez i was gonna ask regarding um so i know the students do cross from boston to um memorial park and i know i spoke to superintendent ortega before and

103there is not always a teacher with them but i see them cross there and there's no barriers there's no i guess they just know the rules um that they need to follow but yeah they do and they're playing best they use the basketball court that are right there right during their gym time and then they go back just lost in school they come out of that gate and they go there and they just go back and that's it and they don't have all this i don't know board member arianes um what actually i was thinking about you kind of just shared right now um [Music] what are the possibilities of possibly building a bridge i i mean can we explore that what what the cost would be um a permanent bridge because you're seeing that

104it it's the you know the closure's temporary but you know looking at this long term that's just kind of it's temporary but looking at it long term what are the possibilities right what is the cost what would it look like um and it could be something permanent so just for clarification what we have here is actually permanent okay so so the our our idea and what's here in the book and the plan in the in the spreadsheet is a permanent closure of the street so it wouldn't not be temporary it would be permanently closed and that's in the future in terms of a bridge um i'll let brian start and then i'll let you oh i'll can feel them i just wanted to preface everybody's comments with that so we have the architect working on

105uh new buildings two-story building and also conceptual drawing of this very thing how the path would look so we're not nailed down you know through that but i'm just saying that um my my personal opinion for what it is my opinion i don't think this long-term solution um this is too long too long of a way to travel i think um we haven't built a new building here that since 1956 other than portable so i think master planning the high school campus is something that we should look into but that's personal opinion now so but to answer um bart member's question um we have explored um the cost for bridge um i can get the figures um from our architect again but it was in the millions of dollars and it was one of those

106and when we said okay in order just to build a bridge we would have to alleviate a lot on this current plan and based on facilities needs just for that and so that's when we um pivot from that conversation so so it would be cost effective to close the the straight is that is that what i'm hearing it's more cost it's a better route to do we're more being more efficient with our friends and something that the city added is that there are now a lot of new rules with bridges uh when we're talking about ada compliance and so i think they were saying that there has to be a spiral and so quite a bit again of a lot of investment in terms of monetary to go to go that route board member cruz

107gonzalez i just want to say that i agree with brian's last statement that we really need to have a master plan for the high school and think about it and think about what what should be there and we want what we want to be there long term i don't think that happens from just figuring out like a little bit left over from this bond and what we can build i just want to put that on there i did have a question though so you you referenced planning out a two-story building could you could someone explain that did i hear that right that is not in our current plan okay that was okay but um okay then what did i hear about a two-story building ryan's wishful thinking at this time to build a new building

108that is a high school so brian is working with he's currently working with the architects to get um to give a plan um since our buildings have not we have not built a new building on our campus um so he is exploring to see what that looks like and that was what mr allen was speaking of actually that's kind of pretty good i agree with the board member cruz gonzalez so i i think i agree that i i'm not sure that it makes sense to go try to like p and i i don't want to be offensive i don't think it makes sense try to piecemeal and think about like how do we add a new two-story building but i do think i'm thinking about what does that master plan look like and most likely

109it would include something like that i think about again we talked about sierra vista and baldwin park right and that building's not new anymore but it was new 20 years ago um and it's really beautiful two-story building um so i i think um this has come up the last time we talked about facilities and i do think we should find the space to say like this is important let's figure out how to make that happen yeah and if i could just add i think um a 100 right in terms of uh master planning um we are um all aware that those kinds of things take us way beyond this spreadsheet but that does not mean that we should not invest and do something like that um as we start thinking about the future of our

110districts uh and our sites at our district um but but again that would be way beyond right what we have the scope of what we have right now what remember rodriguez well yeah and you mentioned underground i don't think safety wise underground is not a good idea um safety but how many kids will be hiding under there right i'm the attendance lady so i can imagine i have to go find all these kids over there so i don't recommend underground yeah and and just i mean because yeah where my my mind goes and you i think you gave a perfect example board member rodriguez pena about the usage of memorial park and and slauson and hopefully when the crossings happen there's there's that their star staff their staff present right that's my understanding but um

111but to that to that point like if they're where i i wonder or can there be during passing during passing period and again not recognizing that this may not be an entirely long-term solution but if during passing period there was staffing to could there be gates that open that close off or that or just uh cross cross crossing guards that are there available it doesn't even have to i'm not even know that i'm talking about formal crossing guards from the the city but maybe that's what needs to happen but if we look at things like that just to allow for some passage to take to take place uh when when those when there's a drama class or when we know that the ecp is taking place is that is that a more effect effective use

112looking at staffing to to address that than um street closure this just i remember when this was shared a couple meetings ago i was a bit surprised um at this it seems like a drastic um drastic step especially if if does that even make does that make the most sense i just think about how long a passing period is and so if someone has to get from this squad all the way over to the other quad that may not even be most effective anyhow okay anything anything else to well i guess we were we were still talking about it was high school we did not if i'm not mistaken we didn't quite finish is that correct yes sir we were on page 24. yes ma'am so after um the football stands and the installation of

113the football stands um the next weather stadium light that would be for zuza high school only the projected cost is 520 000. this would require dsa approval but this would allow for nighttime um games for both football soccer and track and field as well as band practice and moving on to page 25. um this upgrade recommendation is to improve the baseball infield and outfield i'm completing this task will re-grade the entire field to maximize the proper ball on flow of travel as well as on player safety um this projection is 1.3 million dollars on this again would also need dsa approval and this would take one year for completion and this is re-turfing with with organic turf or or tarping with uh synthetic this would be for the dirt area and relay yes natural gas

114with with natural gas so the grass would also be graded so everything would be removed and then everything would be replaced yeah repeat it and fresh does it makes does it make sense to to look at the potential of synthetic or or is is are we thinking that uh natural grass would make the wood is what would make the most sense you want to podium but yes to answer your question but i'll let right now synthetic is um for baseball it's really tough because the the ball travels much faster a lot of coaches don't like it uh but it's a preference thing you know for the baseball coach here to talk to the athletic department about that but it is a it is uh um a lot of them don't use it because it's injury

115prone as well when you're diving for a ball or whatnot um a lot more injuries with the synthetic yes ma'am so what is the problem we're solving by regrading the field um this is just to improve um right now um we have not um attended to our baseball and our softball area so this is just i'm upgrading and um re-planting everything out for safety as well as flow travel we have some unlevel areas in our grass so this will make everything level upgrade clean and aesthetic it's safety or aesthetics or both this is both and that it's one of the reasons why i would strongly recommend it versus in the safety category and have we had experience safety issues with the field so so in left field you're looking at would be first base there's

116a stream lip that comes up because years of not being graded correctly when a player is coming in for a five ball or whatnot he could not pay attention putting in things and i would just add one more word um definitely safety aesthetic student experience but also when we're thinking about sports in general right just some equity as well one of our audience as as we're speaking about sports in the field and baseball fields one of the things that um i i'm not hearing and that we um this last year were we're having a conversation about was the the restrooms right so asusa high has it's on here oh my god yeah oh okay yes i want to get there okay i want to get there we're going to get there okay let's get there

117okay okay next is the um baseball field same thing regrading um this one will be approximately 200 thousand dollars um it does require dsa approval um this will also include increase and improve the flow of ball travel um next we have our softball infield complete this fast we'll maximize the proper on ball travel and improve player safety this has approximate cost of two hundred thousand dollars um with the projection completion time of one year and this too also needs dsa approval now on page 26 we are in the turf and bullpen i'm completing this task would improve the ball and player performance this cost is projected at a hundred thousand dollars on this two days dsa approval and this will have one year of completion upon approval i'm still on the baseball area we're looking

118at dugout upgrades this will also include the drainage while providing protection against weather elements the projected cost is 200 000 also needs dsa approval and projected completion time is one year as we look at each of these baseball softball items and especially just knowing where they're located and we see the one year is is the thinking behind this that these are concurrent programs these can be concurrent during off season so the only um the only potential that we would have is that this will not be available for pe during this time of production moving on to page 27 this will be the lighting and resurfacing of our tennis court i'm completing this task we'll include proper traction above tracking as well as improve the visibility during the game the projected cost is 260 thousand dollars

119this also would need dsa approval and it takes approximately one year for completion i'm also in the student experience category this will be the new theater um this would be on the projection of azusa east campus or the foothill campus um this projected cost would be five hundred thousand dollars this would modernize and um revamp the npr room to an actual little theater um with this cost we are also including um repurposing some of our um or all of our lighting that we were able to remove down and repurpose some of the seating as well as enhance so i'm actually making into a theater um this will has a projection time of one and a half year and this would require dsa approval remember bo i have a question about the theater um so what

120will happen to the lewis theater base this will become the lewis theater yes but what will happen to the current lewis theater space that is being converted back to two classrooms and then um how many seats are projected to be in the new or how many seats are in the current louis theater and how many seats would be in the future i can get that number three i don't have that i just want to share an experience that um going to the little theater and a souza hi and actually going to a production at the foothill middle school where we saw um oh goodness beauty and the beast was it two years ago there were there were a lot more people um being accommodated at foothill middle school than there was at the theater and

121so um i think i would like to see that you know that number as well it's kind of the size of a cafeteria the the foothill it's their cafetorium i guess where they have a stage and they have tables with the kids have lunch that's just kind of pretty much would there be risers in the new theater ricer for first like stage feeding yes if we if the design allows for it we would have have dsa approval so they would outline what we can and can't do okay if i was picturing what is at the glaston high school campus now that that's where my mind goes is that is that the is that the idea of what we would be looking to accomplish yes sir okay so now i'm going to page 28 we're now

122in the category of communication um this will be upgrading the digital marquee in front of the azusa high school campus um all the electrical has already been done so this would actually just be upgrading the actual marquee that projected cost is 195 thousand dollars this does not require dsa approval because the underground utilities has already been completed but this would take approximately three months for completion also communication this would um is for the football scoreboard this will allow us to be able to have full use of our turf um have a way to keep score for all of our games as the projector cost is also 190 000 um this would require dsa approval but we have already completed most of the underground utilities to make this connection happen why why would one require dsa

123approval and the other would not if the underground is done for both um depending on the style of um scoreboard that we purchased um depending on the size that would determine if and if or if not we do not yes all right now we're on page 29 and we're in the access category um this is our restroom an athletic area um completing this task will allow us to have restrooms in our athletic area as well as in our pe currently what we use is we rent portable porta potties and that we have out year round for both athletics and pe um this projected cost is 325 000 um this would require dsa approval and the projected completion time is one and a half years so for all the i'm strongly recommended i'm sorry i would

124like to i'm so sorry for my item oh no i'm so sorry um i would like to see um right you're seeing for uh near pe and athletic facilities but at the same time pe is is closer to the gym not closer to where the football and baseball fields are at so my question is where would they be located so they would be closer to the field area so we modernized the um restrooms in the gym area once we did the turf as well because that was required for dsa so this will actually have a restroom in the area that's nearest to the football field as well as the baseball field so what you're saying is that it would be a new eradicated uh area for these restrooms is that what you're saying yes ma'am

125okay and um so what looking at the timeline right or these restrooms it will be 14 months until we can start this it would be no once we have approval one pound dsa probably a year and a half to complete the construction a year and a half and so because that this is greatly i mean so this would be in the plant i would like to see it in the plan where we know we're talking about like the um the um the bleachers and how where they're going to be positioned in a feasible place where they can serve both um the baseball area right the the soccer area and our well it's gonna be on the football field but that it could serve both areas and how big and how many stalls and um and

126what is all that going to look like yeah so um approval um we'll have the architect to come up with a design we could present that design to the board as well as submit that to dsa perfect thank you you're welcome and i think to board member audience's point i think it's just a good reminder for all of us that um as these things are happening they're also coming back to the board right so it's not like oh green light and then you until you see it um the the uh the contracts right the the drops all that will will still have to uh come to the board of education for for approval as well just one additional going back briefly looking at baseball and and softball and to your point mr ortega about equity

127and access are batting cages a part of is that already a part of the plan that we what what what is that the status of that and or is that something that we've thought of or considered having some type of um something available for for batting i don't know if that's as we're looking at bullpen as we're looking at some of these some of these facilities that are available for our students is that is is space usage for that something that we have we talked to to coaches or teams understand the potential need for that and is that something that there's room to incorporate yeah so part of that 1.3 million what the number was is would incorporate that as part of the plan so the the part of the 1.3 million would include that's

128already including some batting cage areas yeah all bunched together okay with new fencing and new uh you know i have a question about the batting cages just because there was an incident and this is about oh goodness 12 years ago at gladstone high school some of the batting cages that were put in were actually taken by one of the um coaches so you know the whole like fencing everything so how permanent are these batting cages making sure that nobody is able to go ahead and i'm you know i'm being realistic here so so the batting cages that last one are still there the netting might be what you're talking about that's inside the actual fence so the so the the netting um can't speak for it because that is a temporary thing it's replaced because

129it gets worn out but the actual infrastructure for the batting cage is still there at gladstone it would be the same thing aren't they put in with concrete yeah they're put in with concrete but then and then pain length uh enclosure but they can't take them off the top no they can't take them off but what she's referring to is the actual inside that structure is netting so that we hit the ball it doesn't recognize it yes so i i mean then that's their question how how can we assure that you know i mean and that needs to probably replaced but who will be accountable for that if that's a big benefit so the netting um that would be just like if we had our volleyball net um that would just want to be one

130of the ongoing expenditures that we would um test ensure that it's there before every season but there's no way to lock up netting because it could always be cut off would it be under the responsibility of the athletic director and the coach um well we wouldn't outline a responsibility at this time but we will just ensure that it's there and i think there are again some more um i think there are possibilities on these kind of batting things where i think you can actually put a gate i mean not a gate but a door that can be locked so it's inc like completely enclosed and so i think that's that's a layer of security that can be added most definitely explore so for the strongly recommended items for azusa high school a loan is 7.1

131million dollars and for the two items under strongly american minute that was tied to azusa high school east um it's approximately eight hundred thousand and that is five hundred thousand for the little theater and three hundred thousand for the exterior painting um but majority of all the costs um 7.1 million is solely for azusa high school and solely for athletics i have a couple questions um under for azusa high school under strongly recommended reciting 300 000 expenditure for exterior painting can you talk to us about the stat the state of the interior paint or their classroom yep um the interior painting is one that we would feel that we will take on in our deferred maintenance um as well as what we're doing for carpet so that's not to say that it does not need

132it but it's just one of those that we would do that internally with staff with our deferred maintenance fund okay and then um on page 29 with the project timeline i don't know if this was a carryover from a different um site but i was wondering about the third line down playground equipment was that something for azusa high school or is that maybe a carryover from a different site no this is the project timeline so under strongly recommended you'll actually see playground equipment but it's for the um elementary sites so this um activity timeline um actually should have only included just as a high school but it's actually picking up the entire category of strongly recommended does that make sense um well it doesn't make sense to me because when i look at the table

133the chart on page 29 it looks like all these things are for azusa high school except playground equipment yes and this line should not have been included it should have only been on included on the second section of strongly recommended where playground equipment is included for our elementary sites on which page so yes it's a carryover like that line should have been and it does exist on page 34. okay thank you um so my last comment on azusa high school and recommended items um and i like how we're talking about categories that are centered around themes like communication access student experience and as a parent when i think of student experience that's why i was thinking about what does my child's classroom or classrooms look like what do the walls look like what you know

134what's the paint job inside look like and what's the classroom furniture i know that's a super exciting purchase for any school and any teacher so i would like to have some board discussion around including the line item for classroom furniture as being part of the recommended items for azusa heist and i'm seeing that down under the yellow band second to last costume furniture five hundred thousand dollars okay and are you you're you are you're separating that out you're saying is high school you're not necessarily talking about the other campuses because we're having this conversation specifically on azusa high school i'd like to include that as a um something we we consider we talk about what are the things that we are green lighting specifically for zoo zoo high school not at the exclusion of the

135other campuses but specifically for the high school i think um that would go along uh i would agree with board member beau that the classroom furniture does make a big difference as well but i think also too that um like she shared the the inside the paint on the inside you know what do these feelings look like i mean if we're gonna we're you know we're talking about just a high here making it the state of the art school i think it's it's it's not an add-on item it's something that we should consider um you know a strongly recommended item and mr ball if i heard you quickly you're you're not saying that that it's excluded you're just saying that it would be excluded from this plan because that's something that we have the capacity

136to do to do in-house with our staff yes sir what our diversity is yes board member roger espana um i also didn't notice here um the the library at azusa high and at glaston high you know because she brought up furniture you know the furniture is very old and the libraries are very old um and i just if it's maybe somewhere else but are we thinking about you know um upgrading their libraries at all because they're very i agree um at this time we did not include um library upgrades and our um plan but that would be something that when we're contin we're continuously working on our overall facilities master plan to identify okay this is a hundred percent of where we want our district to go and what that looks like um and that

137would be included there because we're thinking about you know having more students at azusa high school and and their library is is small but then again you talk you talk about um the um the middle school glaston high they'll have more students too so i just think it'd be nice if we think about that the library is also um looking for furniture but also with the little painting or i don't know yes they're very so and until that point that's as i think where's what we're starting to do is you know we we went through some of these strongly recommended at azusa high school we've not yet really touched on safety safety related items but as we look at the numbers in the lower right hand corner of just looking at our our totals there

138comes a point where we are not likely i i don't see feasibility for us to do all of the things that are on this list so so there comes a point with all of these things on the list where we have to make some difficult decisions to say what what is excluded because i'd love to let's do let's do everything that's on this list but but there's a but we don't necessarily have the the funds allocated now to be able to do it all yeah and i was actually going to recommend that if the board is getting close to like coalescing around as was a high school that i asked latasha to take over the screen we have spreadsheets prepared so that to that exactly that point like if we do like if we go

139through this and like okay yes yes no yes yes yes no um what does that do to to the to the budget so that you know kind of okay um well we know safety related items right now is sitting at 26.4 million dollars you know and so you have a better sense and you're making some decisions informed based on real-time budget changes as you're making those decisions and we have uh spreadsheets prepared where we can start doing that the complicated piece though that i see and we made a decision to do it this way we jump down to and i understand we jumped down to azusa high school but because we skipped over safety related items i don't i i could see how that could present a false sense of what is what is truly

140available without without first looking at some of the safety related items okay we can go to safety all right let's look at let's look at safety so safety related starts on page nine well maybe i can ask this would the board prefer to go through this in every item as we have with the other or or um would you feel comfortable kind of zooming out a bit more since since these are and asking specific questions are there any any thoughts there because i would be comfortable zooming out and not necessarily going indeed i agree okay so for example i yeah correct me if i'm wrong gym floor is already happening so we have that here but the truth is that that's not that's not something for us to decide that's happening yes we approve that

141at the last part same thing with the the classroom conversion for the theater yes what what other items on this list are already happening are the feelings um i would i would also add the the street closure that that would be that would be one that at this time i would i would be uncomfortable moving forward or giving a green light on i mean i'd look to my colleagues as well but yeah i agree i i think uh as stripper jean ortega has talked about you know the city we need approval with the city and i don't think we have that yet so well but even and that's why i go back to even without the city as as we have conversations with this well no with the residents everything but even as we have

142conversations with that i'd like to feel i would i would like to feel that we as a board are are saying that that as we are interfacing and engaging with our that this that this is something that we're behind that we can also champion and that we that we fully understand and so i as one person can't say that i at this point can get fully behind that that concept um without without a greater level of well i cannot get behind it uh for the purpose of i would like to still go over there and i'd like to see it and show me like where are we closing what are we putting here i mean a picture is fine you know in and i understand what a closure is but i i like to see

143from where to where just visually i would like to see that before i would make any decision on that and we can remove that from the plan at this time are there are there any other i looking at the safety and i have my handwriting about that i'm sorry board member are you talking about the you're talking about the the crossing at assistant high school correct so um my suggestion is the city is doing a lot of work around the pedestrian master plan i mean i know yolanda you're very involved with that um and if you think back to how we got the light at gladstone high school we did um we did walking audits around there we brought the community together and we looked at the area and thought about what was the best

144way to make the ariable area walkable right and one of the findings was that we needed a light there at the intersection and so i i feel like this is the same kind of thing this is about walkability it's about community and there may be opportunities with it with the with this with the school to partner around safe routes to schools and those kinds of things um when it comes to that area so i think um rather than saying like i like we don't want to like let's put it let's let's put a pause on it i think that there's an avenue to have a conversation about it that's collaborative um that and that may have opened up avenues for other funding right to be able to make something like that happen okay i i

145would agree i think that um at last meeting i shared something similar that you know to get the community input around those areas just um to be able to go ahead and uh um and i would suggest that we lean i mean i would turn to the city and say city partner with us because they're the experts in the pedestrian i mean they've been doing all this work and they're the experts on the streets and we aren't right so i think the more and maybe that's a conversation for our two on two meeting um to have with with this with the city leadership and they do have a plan with the um when we did azusa walks but we did not walk in that area at all you know that part of of the area

146so uh but they do they do have a plan um online right now so look looking at then the salmon alert items that we have here um are there any items this is this is a lot of money there's this 20 this is 26 million dollars uh but as but i i know i was reviewing and i was looking at some of these piece by piece were there any other items that any other board members saw and and and question the the its existence on this list or on this section and and its priority uh you have a question on the um the ad upgrade to path of travel restroom parking what does that consist of you want to break that one down and this is for azusa high school um azusa east as well

147as glaston [Music] yeah so this this includes upgrading some of our restrooms that are at the high school and junior high um parking as well it's upgrading the existing this is the high school parking lot and then ada upgrades to path of travel so once you start um creating stands and restrooms and all that you have to submit the estate to make sure that your handicap students can get these locations and things of that need and yes that's another thing i i know that um the students come from gladstone high school in in the special education classes you know someone did mention that azusa was not um didn't have the proper right um walking and facility for them to go there there was an instruction did mention that so yes we want to be sure

148that we do have an accessibility for them to come to us is a high yeah right to get around them some walk in wheelchairs and and some are uh and and just to be impaired just to add to the conversation this is one that um it's safety related but the ones tied to zuzia east we do not have to do so that's one of the conversations where we have six hundred and fifty thousand fours as a high school and then we have five hundred and twenty thousand for gladstone we do not have to commit the 500 000 to azusa that could be one that we table until we identify the further conversation that we're going to have of the need of the facility and how we're actually going to incorporate it so it was one

149of those if we wanted to give the green light on that item with the exception of this is one of those that it does not have to all happen together board member audience did you have an app oh will we be able to go ahead and speak about the upgraded add-on items or is that something that um the court president is that something that we will consider for another time you know looking at the grand total of um fire commitments the safety related items and the strongly recommended items for um that we spoke about of course there's a high um what is the total just in those three categories do you have a total yeah so if we were to do the prior commitments and the safety related items we will still have approximately 9

150million remaining in which we can pick and choose items out of the safety related or the um upgrading add-on but that would be up updated if the board coalesced around the street closure then that adds 1.3 million dollars to that if if we well potentially right because if we're saying that let's let's move forward and bring the community in around a solution if i know that grant funding is one of the things that we see as an option but would we want to have some funds reserved for for a solution um we may not want to just throw all one point three million dollars back in the factory a question a question that i have it would be in regards to parking expansion drop-off slurry drainage i see each of the campuses listed here or

151some of some of the campuses listed here it would be helpful to get a sense of what the thinking is for for the campuses that are that are identified so these are all of our elementary sites um that we um due to the added and projected inc increase in students this will improve the current pickup and drop all at all of our elementary sites right now we've noticed a bottleneck especially if you look at dalton murray not so much at lee but the pickup and drop-off area is not expanded to the point where we can have a proper inflow without having congestion so this we had architects walk each of our sites they came up with designs um for how we can increase and improve the parking as well as the pickup and drop off

152for these specific sites and this is the project that cost to make that happen and we already have those those plans have already been drafted we have sketched for they have not been submitted to the essay but they have been sketched by the architect didn't belt and just have their their parking um done yes they had their parking lot done but they didn't yes but their their pick up and drop off area was not increased and where's their pick up a drop of white by the top and the street area left side to the left okay yes so if if the street if the pickup and drop off area is in the street what how how might how might we enhance that so one of the designs from the arctic for dalton specifically so um

153i'm not good with east south east and west but the current parking lot that goes along with it pasadena 10th street where faculty currently park that will now become a pickup and drop off parents will enter in and exit out and then we will build a new area where the staff can actually park and it would not be in the flow right now parents drive through the area where the faculty is parking to drop off their towels if they're not dropping off on the street so this will have a designated area for pickup and drop-off and during non-pickup and drop-off time it will be additional parking spaces and what it would do as well is at all elementary sites it would imagine hodge right there's that little we call them cutouts we've been calling them

154cutouts but you can drive in it's like a little loop um create those kinds of loops at our sites and for [Music] sites like hodge that already have a loop looking at expanding those out so you actually have a bigger space where cars can actually safely go in and we can safely pick up and drop off students so same thing at murray expanding that lee currently has one right now on what would that be fifth three there you go on fifth street um so looking at those types of uh solutions and also looking at the current parking that uh schools have and enhancing and upgrading every site would be different of course some sites would get multiple cutouts possibly uh other sites we would just increase the current cutout that they have some sites maybe

155their parking is already adequate but other sites we need to put additional parking i want to i want to be careful and i because it is it's it's not my intention to micromanage but but my mind my mind goes to [Music] the marquees that we have at the current our current high schools and now included in this plan is is um upgrading the marquees again and and so um looking at kind of doing something once and and doing it once right um i know that that is that are those plans something that can be easily shared out and uh are there they're available sketched up to be shared out in a board packet i will send those in the board update this week thank you adrian can i say something so i i you i

156mean you you'll just articulate what i was thinking right um and i'm gonna bring out my um my my british blood which i don't really have you know but um i don't want us to be um what is it called um penny what is it called plenty something pound foolish i'm forgetting the face but like you know i think like if we i don't want us to put in things because we can it fits the budget right and we can make it happen versus what we really want in the long term um and so that to me that's always a driving concern for me around how we decide to spend money especially if it's long-term these kind of infrastructure modernization pieces that that we expect to to be here hopefully for for decades right so

157i i i you you just i mean that's what i'm thinking as well mr mull i have a question what can be billed to deferred maintenance or what cannot be built different maintenance people custodial okay so we can't build services to deferred maintenance we can measure we could build the staff that are performing the deferred maintenance but we could not do custodial or a new improved but if we're truly modern fixing what we currently have existing we can use deferred but again deferred maintenance is the million dollar contribution that we make from the general fund there's no fund the state does not give us funding what is in our referred maintenance reserve account or if i'm calling it correctly how much how much do we have in deferred maintenance um deferred me i think we're

158going to project that we will have approximately 900 thousand that might be a guess um but when we close the books i'll have a stored number but we are currently utilizing so like this year instead of transferring the full million dollars of deferred maintenance we um receive board authority to purchase our um first fleet of vehicle so um in order to put funds in deferred maintenance that's the general fund contribution of the million dollars and do we replenish it at the million dollar level or do we contribute a million dollars each year yes ma'am is it our intention to spend down the million dollars each year yes ma'am and um what we've done i'm under the leadership of superintendent ortega is we've actually outlined a deferred maintenance plan on which we are sharing out with

159the sites but they'll understand okay use it for maintenance we'll be upgrading your carpet on this rotation cycle every five years we'll be rotating your um your asphalt will be um upgrading your painting we'll be upgrading filters so that way it's not to the point where our sites are just abandoned and not touched we're truly once we have a plan in place and we get authorization now we will actually have a rotating cycle on how we're going to keep this going over the next five years i i just want to say i i truly appreciate that um because one of the things that you you touched on is that um what i've seen in the past is that a project was done and then we never saw the pain ever again right um something was

160done and then it was never touched again kind of like our hvac can you explain that i'm not understanding the word number honestly uh yes so for example there was a project done right so painting and the painting would just happen right uh magnolia magnolia was upgraded and it was done once but it was not up kept so what happens to a facility when you don't upkeep it it is period and so we so so then the aesthetic goes you know go down and and so forth and so what i appreciate is that they're looking at a cycle of every five years to upkeep the paint to upkeep this because again just kind of like um lawson right the carpet that carpet's 30 years old ew right do we know it's 30 years old how

161do you think it's their pretty sound it's pretty old and some of the it's pretty old yeah it's pretty old and so some of the teachers have been there for that long you know that were there for 20 years the carpet was never ever replaced and so what i'm saying is i appreciate um ms latasha and brian you know having this on the radar to be using these funds to be able to go ahead and um making sure that our school district our schools are kept up to par um just kind of like what ms a board member beau said right when we see our schools that are up kept in the ceiling's not falling off right on a student i mean these are safety issues aesthetic issues and it's something that we as um

162assist unified school district have you know um not addressed and so what i'm saying is i appreciate their um thank you their corrective approach in this matter since we're going to be moving in the reconfiguration being able to go ahead and you know move this and i you know i'm kind of like what um what is it a superintendent uh um ortega thank you i'm sorry i have a migraine right now so i have like in a fog you know reimagining reimagining a souza unified school district and as i'm seeing it on paper here i'm getting really excited and you know yes um i understand the concerns of my fellow colleagues of you know um the digital marquee you know i i get it where can we use those funds right to so we can

163facilitate other things it well not not working i'm saying if we're gonna if we're gonna spend the money on a digital marquee let's let's let's spend it once so so now i i'm with you like all the things on this list are great but if if we let's say if we we spend money on parking expansion drop-off and then only to find out that it didn't address the problem that it was just a it was a you know a band-aid didn't didn't even make a dent let's as we're looking at some of these solutions let's let's kind of enact and put in place solutions that will actually address it into the long run and so that doesn't have to be revisited and you know the next member kind of like now that you're saying that

164um so when you're going to do these um dropbox you've seen them out of the school site or you know about them or you know they are going to make a difference how do we get determined that this is what's going to work for us brian and edgar which is our architect they actually walked the facility um they assessed on the number of current parking spots that we have and the projection of um the increase of a need a parking spot based on the increase in faculty as well as parent flow um and um pick up and drop off and we're also incorporating um the pickup and drop off our buses as well but while brian is going up there another way yeah to the might brian another way of looking at this particular at

165this particular item uh is that um at all of our elementary schools this is a pressure point right now right parking's a pressure point pick up and drop up as a pressure point yeah and so alleviating that um in some schools it's gonna be hard to solve but we're gonna we can improve right but when we think about like murray as an example that's a that's a tough school because that is um uh covered by three sides and but again we can definitely alleviate what currently exists at murray uh so it is a it is a pressure point uh at our site when we think about specifically pick up and drop off time when we think about parking and we think about pickup and drop-off and so we feel that this is going to if

166not solve greatly help and improve the safety uh in terms of pickup and drop off and parking and you know and that's not only uh could you mention murray not only at a pickup and drop drop off for parents but it's also for residents because when i know it's the end of the school or in the morning i go all around the other way or i come in the other way because i know what it's going to look like you can't get through either way um so it's also for the resident in that community you had kind of uh come home calm your nerves about so it's not like oh yeah i think that looked good there so the architect has a a consultant who's a traffic engineer and so all these plans will be

167run through them and they do this 24 7 on a continual basis though it's not you know just off the top of our head you know running these people um know the flow of traffic and and you know dope points and things of that nature so they'll be able to advise adjust according to that to that question right yeah yeah they would know that's that's what they do best right yeah thank you so any any other items and again uh actually board board member audience i think you asked at some point or will we get to upgrade add-ons and i think that they're if that's the wish of the board i think that there's i mean we can go there um as we were looking at potentially utilizing the spreadsheet that you were that you

168were talking about i'd say it would be helpful if we were to identify any items within the safety related that that we were recommending not be included so that way it could be excluded from the spreadsheet and then we can actually see what we have uh to kind of work with it with that being said other than street closure which i which i've i think i heard enough enough board members say to at least pull well but even then do we want to identify monies to keep to keep reserved for that purpose are there any other items on this list that any board members would want to have additional discussion on or to to potentially pull from this list and not have prioritized so i just want to ask about the fencing upgrade so the

169fencing upgrade consists not not repairing the fences that are there already totally because they're painting defenses right remove those and then put them like the other schools yes ma'am that have already been so totally removed the whole thing yes ma'am yeah okay and yeah i do see that as a safety issue because i know people jump over those chain defenses very easy any others because if not then i i hear i hear silence as as the kind of adding the entire 26.4 with the with the potential exception of street closure funds are are there any amounts that whether whether including kind of reserving that amount allocating that amount for for the the fusion of those two campuses or or not in allowing those monies to go back into the pot is there a preference one

170way or another from the board can i just ask you about i i can't pronounce it the word the intrusion alarm what is that because that said all the sites yes and so that would allow us um right now we do not have any intrusion alarms meaning if someone were to enter our campus to alert us um and so this will now allow us to have intrusion alarms on all of our campuses does it go like on on body heat you know they know or just the body this is um actually from the doors and windows opening that's where they will go through oh okay i would love for the body heat on them the 60 000 there for every campus we do currently do have intrusion alarms it's just to supplement and repair or

171replace the existing contact contacts above the doors so we need to replace all those all the like what you're mentioning heat sensors things of that nature motion sensors they're all old if you look at this feeling they're usually a brownish color look like somebody's been smoking right next to them so that would upgrade all that the infrastructure the wiring would remain the same just by just buying a whole pack of those uh door ringers they they motion people my dog runs around and it gets clean and then he runs by my cat and everything yeah that's admit that we do have something that's expensive i move that we have i mean that we have all of the ring doorbells go to rodriguez paid his phone turn it off can we talk about the surveillance piece

172that's an a significant dollar amount surveillance understated oh yeah that's 3.7 million dollars can we can we talk about that yes we can so we um we strongly believe that having surveillance on campus would help us with the vandalism and break-ins that we currently have we currently um have pious as well as we have our own overnight one-person security who's currently monitoring our site but we really do not have the means of if someone wants to break on our campus to truly be able to see at the point of entry who that was and what was taken this will now um guard us to be able to better protect our facilities and to be able to have eye on our facilities so these are security cameras yes and we don't have any at all no

173i'm not saying we don't have any we have some um we have i won't speak to each site that we have them but i know we have some um in certain areas that was deemed important so like we have some on our yard here but it's only on certain areas um i don't want to publicly stay where we don't have them but yeah we have so much we have some centers law center we don't want to say where we don't have them but we have them at some sites um and not all so this is to upgrade them because it's on every school yes upgrade an app upgrade and add yes any any other questions on safety related well then then let me ask specifically uh would the board would the board prefer to exclude

174the entire 1.3 million and and throw that back into the pot and i well let me let me point out i'm seeing a nod from uh mr ortega which would based off of our conversation would you adjust your recommendation if the if just based on the conversation today um trying to say well let's leave 500 000 um i don't know where we would even start with with that um and so if we're looking at you know possibly um let's explore the uh additional staffing uh to make sure ensure that you know kids are crossing uh safely um then i don't see a i don't see i would just recommend let's just remove the whole entire uh budget item i can can i one one thought i'm so if there were additional staffing to cross my

175mind goes also to our can there be gate to gate so like do do we add a new gate so that so that one gate can be immediately opened and students can cross right over into your space so maybe that's minimal cost and so therefore we wouldn't need to add it but but i could see the potential of some costs yeah and i'm exactly your point is where i'm at like anything like that i think would be minimal and could be swallowed up in like some of these fences some fencing upgrades or whatever okay and so removing the 1.3 will now change safety related to 25 million 136 000 board member audience yes but i would like to also explore other possibilities i mean because if we're looking great at um at staff right adding

176staff say i mean god forbid that we would have a tragic accident you know happen because someone's speeding off on rockville avenue just like they did on larkyll and when we had that incident about 20 years ago with the twin girls at gladstone high school i i but that was a very busy streak right it was on vernon rockville is a very busy station yes it it it's very busy it's there people drive through i would like to explore that possibility a little bit more you know like you said you know reaching for the community like what what what can we do kind of having an in-depth conversation i i don't want to just close the door on it because i think the safety of our students is the major priority here i know the

177question is what does slauson do um i think slauson is excuse my it's a mess when the kids are getting out because as we're picking up kids at slauson we're literally you know it needs attention but no but i'm sorry but what i mean like when they're playing pe and they go across the street to play at the um basketball court right i mean we're in their cosplay we're comparing right we're comparing maybe two classrooms right a pe teacher has a maximum of what 50 students so we're talking about 100 students i mean if we're looking at you know asus high and i'm just imagining this i'm just this is not like something that's going to be on paper but you know we're looking at 3 400 students going through that street so i just

178don't want to close that door i would like to have a more in-depth conversation and that's my suggestion yeah and i think to that to that point um mr ortega i think what we've discussed or it seems like the direction that's been given is not to to close it off but instead to certainly explore that but but for us to not uh reserve funds at this time and is that is that the understanding so i think that's what i think that's where we currently are without your support okay okay so so then i'm sorry mr mall can you say that number again the new update number it's no longer 26.4 it's like would you like me to show my screen sure i'm going to say that while she is sharing that number is 25 200.

179so that would and while it's while it's pulling up so that would mean that we we've already given a green light to all of the prior commitments which is 24 3. uh it sounds we are now giving the green light to take next step of course these things are still coming back and we've asked for some additional information on on some of these but uh now the 25 one under the safety related items under strongly recommended items we've not given direction in regards to azusa high school we've discussed it in detail but we've not given direction so i think now at this point we can we can plug numbers into your spreadsheet yeah and so at this point just with the two categories prior commitments and safety related would not have 10.2 million would it

180be possible to move that the panel of uh i think this would be on on over here internally the panel of or minimize it or yeah there we go thank you okay i'm sorry oh yes so i'm just looking at the two categories that we've come to an agreement on um prior commitments of 24 million dollars and safety related is now 25.1 that will leave approximately available funding of 10.2 where we can now identify which items in the strongly recommended or upgrade category so as we discussed in detail the azusa high school items i mean as a as a starting point are there i i'm not i'm actually i'm not quite sure because i i think there are a lot of items on here but since we spent time looking at it as a high

181school um we can kind of begin there and or see about other items from other lists that we would want to include board member bo thank you um everything's important right and we we're we're trying to identify priorities and timing and other sources of funding right so all of these things um i think about again that the immediate student and parent experience as being very central and how do we have the most impact for the most amount of students i know we're building out azusa high school as our flagship and so it's important to make that investment however the majority of our students are not in israel high school they're in elementary and the middle school great so when i one thing that i'd like to toss out is including classroom furniture for all the

182site and including playground equipment for the sites that are listed here as adding that to this list so prior commitments safety minus the the safety that the revised safety items all the playground plus all the playground equipment for the sites listed and all the classroom furniture the sites listed and i know that gets us very tight with anything else that we've identified at azusa high school but i also think about this again high impact for the for as many students as possible and equity um and you know the long game of attracting new students into the district and student retention it's a long time to wait if you're a kindergarten parent to know that azusa high school has a lot of upgrades it's great for the high school students but how do we spread it

183out to know that every site every classroom is going to have something fresh and new and you can get as a as an individual parent you can get really excited about your own classroom and i think that kind of enthusiasm spreads throughout the school sites and throughout the district and just to confirm we say classroom furniture and playground equipment correct yeah so i'm looking at the classroom furniture with the overall total of 3.150 and playground equipment of 890 000. i'll have it up on the screen that would leave us so it's 6.2 million remaining the largest we can see um mr eddie there we go that's the new total it'll be 6.2 remaining um that's after subtracting um prior commitment safety classroom furniture of 3.1 million in playground equipment of 890 000. could you magnify

184it a little bit more yes ma'am or maybe a lot more is that okay dr bill are you a little larger okay so i do think so i'm just i i also think and i the pieces around the second about the high school i do think getting back to this idea of master planning the high school right i just i wonder about making commitments and thinking about okay we're going to do this this and this in high school without thinking about what is the comprehensive long-term plan right because if we're thinking about placing a new building right where does that go and how does that affect maybe some of the some of the athletic fields that we have now or maybe it doesn't right so i do think that it makes sense maybe not to

185make commitments to any to some of these um you know i'm picking and choosing and instead say let's let's let's have that conversation now about envisioning what what it should look like and then maybe seeing once we do that what makes what makes sense to actually do on this list [Music] that's yeah i i i personally would not feel uncomfortable with that i mean i i'd be okay with that um i i'd look to staff i mean based off of let's say hypothetically this list that we have here now which is prior commitments safety related items with the exception of street closures classroom furniture playground equipment if if there was direction from the board to to move forward with this i would imagine that not to mention the other things that are that you're is

186being you all are being tasked with studying and looking into this would be enough to to get the ball rolling yes sir i i also feel really uncomfortable saying okay let's allocate all these dollars um because i guess in my previous and my experience right costs are costs are never what we initially expect right even even if we if we have built-in buffers right and so to me the most important thing is that we finish those schools that we committed to right and so i wouldn't want to make this big laundry list and start committing to all kinds of things and not be able to ensure that we finish those schools so i'm okay with the buffer and saying okay we're not going to like allocate all 59 59 million dollars right now and figure

187out how we're going to spend it so so do i hear you suggesting uh prior commitments do i hear you suggesting than also safety related items or do i hear you saying i do yeah i know i'm not saying i'm saying based i'm saying not i think i'm comfortable with like what do we have right now if we if we do it with what sabrina suggested we have around like a six million dollar buffer yeah and if i can add um um that that would be fine with staff um because what this would allow us to do is that we could complete bring all these contracts to board um we can truly um secure and procure the cost based on the contracted and bids and then we could truly identify based on the cost or

188the change in value of anything we'll know truly how much of this 6.2 we have available and then we could come back to board and said okay now that we've have all these projects procured they may not have started but they procured and we have contracts this is what we truly have available i'm comfortable with that because we're talking in a real time now oh thank you yeah i agree with that yes and we're okay and we're okay with the ones that sabrina suggested that i'm i'm okay i think that's i don't know i don't know about heard i wasn't here i'm sorry so so uh board member both suggested adding in addition to the prior commitments the safety related items with the exception of the street closure that adding additionally the classroom furniture which

189would be a total of one point uh gives me three million one hundred fifty thousand as well as playground equipment uh in the amount of eight hundred ninety thousand don't mean to put words in your mouth when you're sitting here i remember both but but said that there are a good majority of our students throughout the district that are that are at the elementary schools and so including those um what would increase the what would enhance the experience um closer to now for a good majority another question i i had because i and i'm comfortable with this as well another question i have is we we have identified one million dollars per year that we allocate into uh deferred maintenance what how did we how do we identify that number where did a million come

190from um is that just one of those that's always been a million is how how might we more appropriately determine what what that number should be because a million dollars is a as i look at the the list of projects on this list a million dollars is a drop in the bucket so what are what is there any kind of staff thought or recommendation or or thinking on how to make that number reflect what is currently in front of us yes um so um i cannot answer where that number came from um this was prior to us um i can say what we've been doing is we've been um with our five year deferred maintenance plan we try to identify what is that projected cost and from there we're um trying to id um come

191back to the board for recommendation of increasing that um one million dollar but in addition to the one million um we are required by the state to contribute three percent every um routine restricted maintenance which is resource 81.50 so that also helps so it's not i don't want it to come across that we're only allocating a million dollars to help with our facilities um but i do think a million dollars is not enough especially with the age of our facilities and what we need to do um but after we have a plan um and we truly identify okay to do x it will cost x um for the next five years we will be coming back to the boards and if we can get authority to increase that contribution to the um fund 14 going

192forward yes i know i i would i would love to to see that and have that conversation just to determine the the reasoning and the logic behind that number and and where that gets us and what kind of facilities projects we're able to tackle in a certain period of time you said that there's another fund there's another source where there's three percent what is what is that uh current where i don't know it may not even be a reserve but where does that line currently stand and what can we use it for versus not use it so um resource 8150 is for team restricted maintenance it could be used on anything besides custodial um currently there is no reserve because literally every year you have to spend it so it's not one that we can

193accumulate funds in and so whatever our three percent reserve is we have to show that we're contributing three percent reserve for routine restricted maintenance and so we typically spend that on all of our grounds we pay for our groundsmen and our mechanics and our maintenance staff so if we look at this year that that would be roughly how much of a three million dollars so if we look at roughly three million plus the one million that we have in uh deferred maintenance so so we do have upward well not taking declining enrollment into considerate we have upwards of four million dollars that comes in our from our budget to tackle some of these things that are up to this let me restate it so a million dollars is able to tackle majority of our three

194percent is paying for staffing that are doing our grounds in our facility is not really funds to set aside to help with our facility got it hello tasha so the three percent does that come from us getting state funding with matching state funds from our bonds is does that requirement come from us is that a criteria for for getting state bond funding no ma'am the three percent is required for routine restricted maintenance um resource 8150. i understand that where does that requirement come from the state but where so the state is just and it's not connected to us having a general obligation bond and getting state funding matching funds no ma'am so prior to um lcff um we the state used to give us money for routine restricted maintenance um and then for the first

195um ten years of implementation um the state told every district that you have to work to start contributing up to three percent into resource 8150 for routine restricted maintenance um and we've been doing that um and it's just a requirement to show that we are actually contributing to that resource and for our district we utilize that resource to pay for our grounds and make that okay thank you adrian i do have two other questions um one is around the classroom furniture and so um are we gonna have a conversation about what that what that looks like and what that investment means in terms of furniture that we're buying when it because i don't i don't know what that means is it going to be more chairs like we have right now that are not really

196flexible and i would don't don't don't really belong in a modern classroom or how is that decision being made there there are a lot of nods around the room that you may not be able to see yeah we can definitely um um study that and bring some recommendations uh to the board so there's no plans there there's just a line item and an estimated cost but we don't really have a plan for that like how that would what that would look like correct um there are lots of different options um that are emerging uh in terms of student furniture there's furniture now that is multi-purpose so it's a desk also a white board it's also a magnet board all in the one workspace or workspaces to your um point uh board member chris gonzalez um

197there are lots of flexible options where um it could be a single desk but with a turn it could be a partner and then with another turn it could be a group of eight uh and so um we can explore all of those and and again we can bring to the board uh some recommendations and some options and we can involve uh staff as well in dreaming and ideating uh what this could be and if i can just add one of some of the conversation that we have been having um as we're working to come up with um standards um what will every kindergartner class looked like whatever first grade class looked like so we could have parody across the board and that includes the furniture so it's not just a matter okay it's not

198just a matter of just the desk and furniture in the classroom is truly what do we want each classroom to look like at each site so there's no more i want to go to this school because they have x we're going to have a standard of what does each classroom look like at each grade level and that's how we're going to find utilize these fun and when you say we who's the we um ed services mis in our architects and we're getting input from our staff when you so what does that input look like how what what's the process for that input we work we're going to solicit our teachers as well as our classified staff so you haven't done input yet but we're going to be doing input yes ma'am okay and then i

199mean my two cents on this is just i think that program design right and and instruction instruction should really drive what what that furniture looks like and not like not the other way around right and so it really has to be centered around what our instructional design looks like um i think that's really critical i think yeah so i'm i'm i think we start with teachers and schools and build from there in terms of what that looks like the standard maybe and so i'm not hearing that that's how it's happening so then my other question adrian and it's going back to something that you flagged and i'm sorry i'm going back to the safety related items though but are we comfortable saying yes we're gonna go we're gonna do these parking expansions at the elementaries

200without without even knowing what that entails and say oh that we have plans but we haven't seen them i would come back i'm not allowed to say this way i'm not comfortable with that the reason why i am comfortable is because because this has to come back to us and so knowing that we're going to see some of these plans in a uh update and knowing how long it takes for some of these processes to happen i think that there are there are some built-in safeguards for us to be able to to speak into it um so that that's that's what gives me uh a level of comfort i wouldn't i mean if there are already some plans out there i'd like to see them before we start making saying yes we're going to commit

201to this because i have no idea what that means i mean what you know it's it's so vague so i'm going to put the designs in the weekly board packet um but again for each one of these line items before we actually can start anything we have to bring each item to board for approval so that will be another lens of when we have a time to discuss it but i will be providing the designs the current designs for each of the elementary sites in this weekly board update and uh board member bruce gonzalez i know that i for one would be extremely critical of those as as as we're looking at them i know i know i would i would have a lot of questions just to ensure that it again it gets it

202done once so so that again is why i would feel comfortable uh a lot giving a green light for things to move forward but i i hear your apprehension and wonder if there are have apprehension from others on the board no i agree if it's going to come to us and we're going to see it and we're still going to have a yes or no answer i'm i'm good with that ma'am you will so i have i have another question and that is i've heard a lot of reference to working with the architects on this and working on architectures on that is there anything else that the architect we've been asking the architect to work on that we that has not been talked about tonight no ma'am i have a another item to potentially add

203to this list and i know we so far we just have the two but the theater is on the strongly recommended and if we're already converting the theater to two classrooms that would strike me as uh the 500 000 would strike me as something that we may also want to additionally add uh to the list now and adrian i'm just going to say i don't agree with that because i think if we want truly want like a performing arts center and a really state-of-the-art performing arts center it's not going to cost half a million dollars and to your point of earlier about like let's build for the long term right um to me that's that's one where it has a lot of potential but if we just make like you know put up a quick

204theater it's not that's not what i think we want to be able to use for the long term unless we're saying that that's an investment that we're going to have temporarily because we need to have a theater so yeah i i would to not have any type of facility at our new high school to me would be would be problematic uh i think that if there was some type if you think about what a theater is which is in many ways it's an auditorium there's there's you know a certain amount of seating that's there and there are presentations i think that if something like that happened on the foothill uh but foothill middle school campus that is likely something that can still be utilized and or repurposed so i think it's a worthwhile investment but

205to not have any to remove the theater and not replace it um and not knowing when we would then be able to replace it would would i i for one wouldn't be comfortable uh leaving as a side school with nothing yeah i agree with that i i don't want to prolong uh prolong them not having a theater um for for several purposes i mean if we we spoke about where it was going to be at in and and and also in lieu of mr davis you know um you know they removed you know stuff has been removed it's gonna make it into the classroom and then just to just not do anything or put a pause to it i i don't i i don't i'm not comfortable with that and i think into that i

206let's let's still dream dream ahead like we can still dr that that should not prevent us from or preclude us from being able to consider a performing arts center in in the future yeah but but just for the for the here and now um i i would be very uncomfortable having having nothing right and so what is that going to look like for 500 000 what does that look like what is that we will bring the plans to board for approval before we start construction is i that's okay that's so i i know that's going to have to happen but at what i i'm i'm asking in yeah my someone came up with that dollar amount and said okay we can do this and so in in our minds what does that mean what what

207would that look like so that is transferring the existing lighting that was at the um little theater previously into the multi-purpose room um it's improv um increasing to have an elevated stage as well as um um the seating um that we have there as well and exit i think so if again if i'm if i were picturing the little the little theater at gladstone high school would that be a would that be a helpful model of what where this might get us or is that not a yes on a smaller scale but yes on a smaller scale so are there so there's a bit of some differing thoughts but but looking to the to the rest of the board thoughts on uh the inclusion of the 500 000 or the theater again knowing that it

208will still need to come back to the board for review anywhere in that funding is there a as i spoke before about about a plaque about a name alongside the yes ma'am and and i know foot i'm going to score as two well i don't know when you call them our keys but you know two those will be removed you know there's two marquees on the wall yes okay and i have on the board um just to show if we were to include the 500 000 it will leave 5.7 million remaining and we would look to that as a buffer for now for a future conversation uh after after we start to see where these uh what these actualized monies are okay any other in any other thoughts if we look at that right there

209unders i guess it says safety related items there's a new total five point uh 5.7 million left over is are there any thoughts on uh or any i don't know if we're gonna take a motion or or just kind of give direction but any thoughts on that serving as our completed work or for this evening or not serving us we have this update in our packet the update that you're changing okay board member chris gonzales you have two questions one is around our facilities ad hoc subcommittee and so where what what will be the plan i think um in terms of that committee meeting to help um you know engage with the staff on this since we're not gonna be able to pull call together study sessions all the time as a group of five

210right yes this could be a topic at the facilities meeting so what i'm asking is what would be our plan for how often are you guys going to meet we can engage the two board members that are on that subcommittee and we can have an initial meeting and discuss recurrence and frequency uh and length uh with them all right and then come back to add another edit at the next board meeting with it like it like a like a regular like the schedule i'm not on the committee so i think i mean i'll defer to sabrina and and gabriella about this sure um again while we can engage them right away and try to get an initial meeting and work on those three things frequency um length and a schedule that we can that we

211can bring back hey i can't see their faces so they're nodding yes ma'am we're not right thanks yeah i just see arthur right now um so um my second question is around this is very ambitious and there are a lot of projects that we plan to be running at the same time and so um can we talk about the project management right now a little bit yeah so we um have the services of mr dixon who will be taking lead of our project management as well as we will continue our weekly bonding meetings with our architects and while we will continue to provide updates in our weekly packet so mr dixon did we go what process did we go to to determine who the who this project management was going to be done by so

212we brought this to the board a couple of months ago um we solicit through um [Music] donna blank on the facility cash we reached out to cash for recommendations and he came highly recommended and we also talked to surrounding districts that he's provided work for so i guess i think i'm not i don't think i was clear i thought he was coming in to advise us i didn't i i guess i wasn't clear that he was coming in to manage our bond program and i don't know maybe if i was the only board member that was not clear about that well he um we did um identify that he was going to take the lead on our project management in conjunction with um mr brian so he could be hands on the ground our boots

213on the ground um as we have our country um construction project going forward that was clear for me at the time okay then i do think that this this could serve as as direction and can serve as uh for the most part concluding our work for for the evening uh one one thing i'd actually if we could share that screen before we remove it the only thing i would add is and this is to uh board member cruz gonzalez's point when we have some of these items on here like classroom furniture um and then but then we ask or kind of talk about what is the what is the vision for some of these i do also wonder if if if that is not something that we have the information that we have readily available

214then how how did we come up with these numbers um and so uh because then as we have the conversation and we look at things and we decide this is the format of furniture the models of furniture that we're wanting to have how do we is there just inherently buffer baked into that and what percentage is is buffer or whatnot so so some of these as as they're as they come it would be it would be helpful to get some understanding of some breakdown uh for some of these whether that's now or or or uh in an updated format in a packet but but i do see some room for some additional information for us we'll provide that anything any other questions comments uh from any other board members if not i um do you

215recommend a formal action on this yeah so i was gonna recommend uh since we still have the spreadsheet up that maybe this serves as a good model for someone to make a motion i just want to thank thank everyone the cabinet and latasha for all you and brian for all your hard work you know putting this together and and helping me understand it easier by seeing the way it's set up it's really great and the conversation with the board is really good it's the meeting that was overdue and i appreciate it thank you i would like to thank brian emmanuel and superintendent ortega acknowledging him today yeah i i i concur with with my colleague i'm grateful for grateful for them thank you i think i i would you um it does seem like a

216lot um as board member reasons allah said it did like a monster but at the same time i think these last three hours almost that we've been dialoging and being able to ask questions and you guys clarifying um this time invested that um was much needed and we would not have been able to do that at a regular board meeting so i am grateful to my colleagues that you know for showing up and being able and being flexible to today with that being said i would like to motion to move forward with 4.1 discussion approval of the isuzu unified school district ausd facilities plan um actually before we take a motion would it would be helpful if there was specific language around what is being motioned and so we could we could use the the

217image to clarify what you're what you're motioning and then what is being seconded line by line i i would say sure i would like to go ahead and motion the today may 10th 2022 available funding 59.7 million the prior commitments for 24.3 million safety related items for 25.1 million classroom furniture for 3.1 million playground equipment for and ninety thousand and the theater for five hundred thousand the new total being 5.7 million dollars left in buffer left as a buffer for now second my second emotion it's a move by board member arianes uh seconded by board member rodriguez pena any uh we'll we'll vote by hand any any additional discussion okay then we'll go ahead and take a vote board member audience yes board member beau yes board member rodrigo espana yes board member cruz gonzalez

218i'm a good i'm gonna abstain and i am i am a yes and so the motion passes four yes to one abstention which moves us to 5.0 and specifically 5.1 adjournment is there a motion to adjourn and make a motion to adjourn 5.1 second move by board member rodriguez penis seconded by board member audianus any additional discussion hearing none will move to a vote board member audience yes board member beau yes board member rodriguez pena yes board member cruz gonzalez yes and i'm also a yes and so we are adjourned at 5 28 p.m thank you everybody you have a good 9 28 8 28 at 8 28. wishful yeah everybody