School Reorganization Team Meeting - 5/26/21

001um [Music] good evening everyone it is 5 30 p.m welcome to wednesday may 26th thank you so much for uh being here uh at our school reorganization team meeting uh before we begin uh just friendly reminders uh we know that uh you know this but again just to uh just to always calibrate uh what we are doing um this awesome team of 24 um is uh grappling with dealing with uh sifting through uh trying to make um recommendations uh to the board of education right we've been saying from day one this is not a decision-making body this is an advisory body when that recommendation lands to the board of education they can do like last time and accept the recommendation they can tweak the recommendation or they can go a completely different a completely different

002way another reminder uh we are 24 super special individuals uh and that and and it goes without saying that all of us can have different ideas and different opinions and different ways of viewing things and so that's something to celebrate um to to honor and it adds it adds more uh to our conversation and ultimately hopefully to our to our recommendation number three it is in no way shape or form uh our expectation that this team has one recommendation at the end of the day after everything has been said and done if that's what happens and it's magical in that way then great perfect not a that's what we will do but if half the team at the end of the day likes a particular model and half the team likes a particular model and

003those models are different that is okay as well um that that information and that data gets to uh the board of education however it is that we land on that so not trying to force a a consensus if you will right um so now just to kind of bring us up to speed um as you all know uh this committee or this team has narrowed down the scope of model threes to four model threes and has net and has narrowed the scope of model four to two model fours last week we spent the evening looking at listening learning and then having conversation around the possibility of programs moving forward in azusa unified school district it was it was for me at least as a facilitator and as a listener and as a learner it was

004really really awesome to hear um to hear the conversation uh around around the program so i do um super appreciate that it was it was nice for me to sit on the sidelines and listen to that um as was requested from the team tonight we will be moving on to a budget we're going to begin with budget there are some outstanding requests that have been made by the team and so we hope to suffice that tonight in the realm of budget if you will um and then we're going to move on to staffing as you may recall we had come to the team with a staffing floor or a staffing base a staffing idea it was part of this group's first record set of recommendations uh that we go back to the drawing board and

005kind of rethink that and we have done that and so tonight our plan is to walk you through that as well um so uh without further ado i would like to turn it over to miss latasha jamal who is going to be walking us through the budget pieces thank you everyone boss before i begin miss fish says she had a quick question that she would like to ask about programs if that's okay or would you like that to be at the end sure go for it um we've been talking about the tk through whatever grade are we gonna be keeping the etk program as well and then also um we talk about having a preschool at every school does that include hodge even though longfellow is right around the corner because i know we don't

006talk about longfellow yeah so to answer your first one um yes actually in the governor's budget that's not law yet and hasn't been voted and approved yet but in the governor's budget he is proposing uh funding for tk so that it's for all four-year-olds uh we are ahead of ourselves in that respect here in azusa uh we've been doing that for uh quite a bit and so yes we are we are now even more so with the with seeing what the what the governor uh and his ambitions are we definitely are all in for um for uh tk and eventually probably just be called tk we call it etk because we and azusa extend it but if the governor passes it then it just probably tk in terms of preschool that's a good question dana

007i don't know if you have an answer for that because technically right now you are correct typically or traditionally we have thought about the the the preschool for hajj at longfellow but i'm not sure if you have a response to that or not actually thank you for that question no i do not have a response for that um and i think it's going to uh depend on uh well i think we said we wanted to have a preschool at every uh every school but you're right longfellow is around the corner so i think that's something we have to consider so i appreciate that thought thank you all right miss latasha hi are we ready to talk about budget you know i'm excited guys be excited with me yes okay so first i'm going to share

008my screen and you have to let me know don't laugh at me jen you have to let me know if it's too small or too are too small never too big um quickly um miss natasha can i i don't think i've been assigned translate as translator oh i'm so sorry that's okay i waited for a second and i didn't hang on thank you you might be having technical difficulties that's why i waited i thought okay i'm sending you off now thank you thank you michelle everyone is this large enough or is it small is that not my full screen no one's talking it looks a little cut off it's great this is mag it looks great yeah all right meg i had it zoomed guess what i was thinking about just joking just joking i'm

009just cracking jokes today so i want to start off before we get into numbers to talk about measure k cause i know we've had a lot of requests to find out like you know what do we have left what was the goal what was the plan so i'm hoping that i'm going to start off by addressing that then dive into the models as far as how it relates to what would need to be implemented or taken place to make those models successful so first initially as you see here measure k um was thought about to modernize the five remaining school sites that was not addressed in the first bond so that left lee dalton paramount um center in slauson um as we can see here everything at the sites they were supposed to what they

010were supposed to get was underground utilities hvac roofing fire alarms and interior modernization um based on speaking with the architects as of right now all sites have received underground utilities with the exception of lee they've all received their hvac their roofing and their fire alarms but they all are due for interior modernization okay any questions on that part and i don't want to go too fast and so then i'm going to flip here this is the funding that was allocated for the sites and this goes directly to our audit report so this was auto report as of june 30th so we had 40 million dollars remaining in the bond fund um and what the projects that were remaining was azusa high school and glaston high school track and field which we all know is completed

011now then we have center modernization dalton modernization paramount and slauson so since we have paused on the modernization that remain for center dalton lee and paramount we have approximately 35 million remaining in the bond fund that can be tied to our school reorganization plan for modernization any questions on this information okay and i can't see the chat so if someone can assist me would be greatly appreciated thank you so now i'm going to switch here so here is model again is it too small because it's tiny for me okay let me make this larger um this better cool okay so i'm going to slide over so we see the numbers but that's model 3.1 so to make model 3.1 let me go sometimes it's important to make model 3.1 successful the first thing we would

012have to do is rebrand so we would have to rebrand dalton because that would be going to a tk8 which is currently a tk6 and so we're talking just painting adding tk8 versus elementary vice versa approximately fifty thousand dollars additionally for all the tk six we would actually have to purchase the curriculum so that way we'll actually have we have a k five curriculum at this time and we use the sixth grade curriculum that's a secondary this will allow us to buy a sixth grade curriculum that's more in line with our tk5 current model and this uh budget line will be consistent with all of our models because we want to invest in a sixth grade curriculum for our tk6 model yes you do have a question okay margie aviasson has a question yes ms

013margie hi this um has to do with the previous slides with the modernization it looked like it said it was all interior does that include exterior painting curb appeal making those schools look um modern without the peeling paint and things like that that was not part of the original budget but that can be based on if we reallocate the funds okay and then the other question i had is knowing um the years that these schools were made and the um absolute possibility that there is asbestos in those classrooms is asbestos abatement included in the um for the um upgrading of the classrooms yes so whenever you do modernization you have basic level items that have to be addressed asbestos is one as well as all uh testing that's deal with health and safety as well

014as making sure everything is up to code okay and then what about um new deaths and things such as that is that come out of a different budget or is that part of modernization as well it depends uh for the funding that was shown that was not included with just interior design but we could again allocate for that okay yeah cause i okay know for a fact that most those uh the furniture is well over 25 years old yeah i think we can all agree that even sites that are showing that they were modernized they all need to be modernized again so i think we can all agree that no matter how we i'm take bosses slice or dice it we still need to touch on touch some love on all of our campuses okay

015thank you okay you're welcome all right and so now going over to foothill the only thing besides if we're trying to beautify but we're just saying the basic things that would have to be done at this point foothills kitchen would have to be modernized um we would need to increase the square footage so it can serve all the students so that's approximately a hundred thousand dollars um going down to the new high school model um one again we would have to rebrand this would be a little more because we have to paint choosing the logo um so that's why it's more than the rebranding from the tk8 from a tk6 um we would have to recode the gym floor again because the logo upgraded new turf overlay again depending what the logo school colors athletic

016equipment again coin assigned it with the new logo school colors and whatever we decide for that new school um we have to modernize the kitchen um so it can be equipped have more food lines um invest in the size of the kitchen and as well as a locker room upgrade so right now just for those items for model 3.1 we're looking at approximately 2.5 million dollars for this modernization understanding we have 35 million currently in the bond and i want to add that all of the all the prices that we receive from the architect we added a 0.8 influx because of all the price of lumber and everything that's going up right now eight percent some additional considerations would be if we wanted to add rooms for example at the new high school for the

017specialty programs we talked about last week maybe they might need a little more labs or a little more space but we will we could propose that you can add three rooms for 1.7 million as well as for any site if we thought we needed more parking we can add 30 spaces on any campus for three hundred thousand dollars [Music] any questions on model 3.1 mr jamal you have a question from miss avison okay um as far as foothill middle school goes i um will there be locker room upgrades there because if it's a seventh and eighth with a thousand students they don't have the locker room capacity for that um no and then the reason behind that is all of the schools that were built unless something is wrong and i will have to double

018check this but all the schools were built with a locker capacity based off their current capacity so as it stands right now they should have enough locker rooms for that mr tasha you also have another question in the chat from miss sanchez it reads the schools that did complete modernization was nearly 20 years ago so that would mean all those goals will soon be outdated compared to the schools that have updated hvac roofing underground etc yes ma'am completely agree with you and you also have a question from meg then miss fish okay at the estimates and it says um for the high school modernize the kitchen and then it says and then it has an estimate of 400 000 but on the last line it says 200 000. can you explain what that means i'm

019so sorry thank you so the the first column l which is here is the quantity but when it comes to the kitchen is the square foot so we need 200 square foot for middle school 500 square foot for high school and then this is the price per either quantity or price per square foot so here the going square price per square foot is 400 per square foot and then we multiply that by the number of square footage okay thank you i'm sorry i should explain that i'm sorry miss fish yes uh you're saying you need to add sixth grade curriculum because we're going to be changing to tk sixes but we changed to tk sixes this year already so were those not updated already so it's not that it was an update but we didn't

020we do not have a sixth grade curriculum that's in line with the tk5 model so this will have allow us to have a curriculum that's in the same alignment of a tk5 model so it'll be a sixth grade curriculum for that okay thank you miss aetna uh how did you come up with the number of three new cl three new classrooms if we get all the transfer students from one high school to the next we would need more than three lab classrooms well and again this is just a recommendation if we wanted to add more classrooms because right now we're not certain that we would need them for the specialty but if we if that was the desire of the group i just wanted to show the price of what it would be to add

021up three classrooms so that's why i said additional consideration so if we wanted to add them so we could add six we could add more but i'm just showing the price breakdown of adding three okay any other questions i don't see any of the questions in the chat right now thank you mr jorge okay we're going to go to mar model 3.3 and you're going to start seeing the consistency so here model um 3.3 uh ellington will remain a tk8 so there will be no rebranding but we still would have the cost for the curriculum um same for the um middle school upgrading the cafeteria so that we could um have all the kiddos eat that would be 250 square foot so still a hundred thousand and for the new high school is the exact

022same that remains consistent it'll be a 1.8 million dollars for the itemized items the itemized list that we have here so this for model 3.3 is 2.4 and i still have the same um considerations so the only difference between model 3.1 and 3.3 is the sixth grade curriculum i'm i mean is the uh rebranding of dalton yes miss aetna i'm sorry i don't have oh no problem miss jamal you have a question uh from miss jones are those classrooms um is it bungalows um for the ones that we're adding at the bottom for additional consideration yes and so i put in here the new ellington so have you ever been to ellington in that new wing that's what it would look like how they have three classrooms but it still looks like a full building

023any other questions on 3.3 uh mr mom miss savella has a question yes ma'am so you said that we took off the 50 000 for the branding but i'm looking at the projected potential budget and this one's two and a half million also was the other one 25 40 and i just wrote it down wrong yes ma'am 2.5 41. thank you you're welcome that's okay all right any other questions on 3.3 all right so i'm going to move to 3.8 and again i'm always open to go backwards so here again same consistent it's the same cost as 3.1 um and that is because now we are converting the recommendation is converting valleydale to a tk8 so beyond that the cost remains the same so you have the rebranding of 50 000 um the sixth grade

024curriculum you have the modernization of the middle school cafeteria and then you have the upgrades to the new high school based on branding and facility same additional consideration items as well now i'll pause to see if we have any questions you have a question from mr fernandez mr fernandez i'm ready for you thank you um have there been considerations about the potential impact of upgrading wi-fi capabilities at sites as the modernization process continues no you want to know why because we're just going to make that happen regardless that's something we need to do any other questions at this time all right i'm going to move to model three up miss edna uh one more on the additional classrooms uh okay you said there would be bungalows would they be uh would they be equipped with

025gas and water lines everything so if you i don't know if you've ever been to ellington but it looks it actually looks like a building it doesn't even look like a bungalow so it doesn't have that um there are bungalows that look different if you go to azusa high school um those look different versus the ones at lt it looks like a building if before we leave tonight if i can find the powerpoint i will display it so you can see it okay all right sorry i have a question no problem um i i believe this model is missing the rebranding for the middle school because this this one specifically says it's going to be a new middle school know what um i overlooked that because i didn't take it as we were changing the

026name of the school i thought it was just the name new so i it would literally be the new branding of 50 000 so i overlooked that so i will put that on there thank you well i'm not sure if that's what the author intended but that that's just what i remembered remember i'm not certain so if the author can share that that's what it that that was the intention and then it probably more than 50 000 because here we're assuming that valley deal will keep the name valley deal but for this one is the intention was like a brand new school with a brand new name brand new logo so that would probably not be as much as the high school but it but it'd probably be somewhere in the middle there yeah i

027think it'll be approximate a little a little over 125 000. so what i'm i'm going to do this just so we can see it in real time and i'm also going to validate the numbers but i just want to go here so we can see the cost put the formula in [Music] fancy girl there we go 2.6 and i will still validate those numbers but this is just approximate uh miss jamal you have a question from the chat from mr contreras if lee and dalton are still in the model is the cost reflected here [Music] i don't understand that question what do you mean it's the cost reflected here because there's no cause we're not on the finished modernized list i would assume there would be some additional cost to keep certain sites in in

028certain models so no so um the going to say my philosophy i'm not going to say it's the philosophy of the team my philosophy is is that we know that all of our sites need to be upgraded and so the only things that was remaining for these sites was the interior modernization and i'm acknowledging that all the sites will need this so we will take the budget that's currently allocated to those sites to help with these sites if these are the sites that were selected okay i mean i misunderstood i thought you had said lee was not done with their underground the underground yes but the budget amount still includes the now i see where you're going so yes um i i don't see it's different but if you would like for me to put

029the cost of the underground utilities i could but i don't see that i was just yeah i just didn't see anything there and i wasn't sure if it was reflected in those costs so i i understand your philosophy or your thoughts but i just didn't see it here on a line or in a cell so no problem any other questions on model 3.8 just to clarify um ms latasha isn't that because um that funding has already been like allocated because of measure k all of the projects that originally were uh set aside yes so lee was already included in that but as by us pausing those funds are just being on hold till we decide what we're going to continue with right but it wouldn't be an additional cost to this right because isn't it

030already allocated yes yes okay thank you but just just to to bring home uh latasha's point um so um go back to 3.1 um for instance let's pretend this one right here if this were to be the one that quote unquote right the team rallies against i'm sorry rally's four then that modernization number for lee underground is not needed anymore right because in this model lee is going to eventually close so then those dollars that we're going to be quote unquote for lee then obviously can be employed uh for other um for other projects um in if this were the model that's kind of what would happen right so it wouldn't be like well too bad we have to still do underground and lee and we're going to waste all that money that would be

031that wouldn't be um good yeah and miss jamal i see another question in the chat from ms valdez so then there would not be any additional expenses to modify slauson or any other schools who have not been modified going to rephrase a statement or question what i'm hearing you say is that because those schools are being closed there will be no additional expenditures and that is correct if that's what your question is well i was actually um referring to for example let's say lee if that school i guess i'm piggyback piggybacking off of what mr contreras and um mrs rojas were asking that those specific schools that haven't been remodeled or modernized um there wouldn't be actually an additional expense because those funds to modernize them have already been allocated through for example measure k

032so the only expenses that we would see here for those specific schools are to adapt them to whatever the model specifies so for changing the k8 or for example making it um 712 for example right is that correct that's correct okay because my concern in the previous meetings were that we were going to choose models or eliminate models or eliminate schools based on the idea that we thought it was going to cost extra to not only adapt these schools but modernize them and that's not the case correct that is correct that is not the case thank you for that clarification oh thank you for the question can i ask that in a different way so that i'm really funny so it's not going to cost extra but if a non-modernized school closes then it's a

033savings yes okay so not costing extra but it could be a savings whereby that money could use you used somewhere else yes okay thank you all right any other questions well is it not i would say is it a savings or is it just a transferring of funds to somewhere else it would be a transfer fund to another project which would be a savings meaning we wouldn't have to take from another pot to pay for because we can transfer it to somewhere else we can allocate it to another project because it can't go to something else besides a project okay all right i'm going to go to model 3.310 i'm sorry so this again we still have the rebranding because valley dale is going to a tk8 as per the author we still have the

034sixth grade curriculum um we still have the model modernization of the cafeteria and then we have the same six line items for the new high school so it has the same cost as 3.1 whereas 3.8 has the new middle school so that's why it's slightly more any questions here miss latasha is this 3.10 yes it is am i missing something okay no i just couldn't see the model number at the bottom like that oh i'm sorry okay all right any questions here miss patricia hello um so in regard to the question of well it's all within the same um the transfer of funds to another project is that project within the agreed schools that are on the list of modernizing does it go to transfer to those school sites or these funds you could use

035them at any school site um as long as the measure k group agrees or goes along with it because i know you guys have the committee has to need and all that other stuff that goes on so when we passed the bond it was not passed listing schools it was passed for modernization and then the district and the committee came up with the schools that hey we're going to focus on these first five and then um deal with the other items so it wasn't that the bond language states that it only can go to these schools so we would not have to go back out for approval or anything for that if that's the question okay thank you you're welcome and mr mall you have a um statement from miss davison boston would require more

036work slash money because of the wi-fi issues okay thank you any other questions we are going to jump to 4.4 i'm so excited so we see 4.4 tk6 no tk8 so no um we do have a rebranding because we will be converting ellington back to a tk6 so that's why we could have consistent rebranding but still the same with the sixth grade curriculum now you see we do not have the middle school modernization of the cafeteria but we do have more costs associated um with converting our two seven our two high schools to seven twelve so again we are going to rebrand we're going to modernize the kitchen to make it larger we are going to add two uh 72 by 40 modulars which will give four classrooms each um and what that idea was

037for the seventh and eighth graders to have their own wing on campus so that way it's not that they're going to be gated off but literally we would build four modulars on one part of the campus so they'll have their own little wing for part of the campus and then they would only have to divert out if it came the pe or any other elective whatever the decision was we would need up to upgrade our bell schedule and we would consistently need to upgrade our locker rooms so to make model 4.4 happen the projection is 11 million dollars and i have the same additional consideration items mr gabriel would those uh i'm sorry i'm not an architect but the the new modular rooms where they include restrooms for that wing yes it would include two

038to four restrooms depending on the size but yes and these are also using the same ellington model and i'm sorry i'm going to find the picture but i just make the assumption and i'm wrong for that that everyone's seen the beautiful modulars at ellington so i apologize but i will um get that picture so i can show you and and does that model and their branding or within one of those items potentially include revamping potential interior fencing or something in terms of restructuring how the campus is laid out and things like that so not revamping um fencing inside the campus but it's just revamping to the point of having a wing just for the seventh eighth graders and then figuring out where on campus that can go so it can seem like it's uh their

039own little area but we didn't i didn't have the there was no vision of getting them off okay thank you you had a question from miss uh wilson perkins miss wilson perkins i'm so sorry i think i missed um 3.8 when i was thinking about the new middle school that that one also listed a new middle school i think i'm going to go back so i have it on 3.8 um is there another camp yeah and then 3.3 you are correct so i need to update that give me one second i didn't catch that as well and then also with the totals were for obviously um that a lot of money will be saved with the model 4 because of the rebranding but the rebranding of the high school is a option to be presented

040not necessarily i mean i in the models of that model that i authored i included as an option to be like voted on by the community whether or not it was worth the amount of money that it would cost yes and all these are just options based on what the model the author requested so i'm giving the cost of what that would be not saying that we have to do any of this okay okay so i'm going to go back to 4.4 okay all right so here again we will be rebranding ellington we'll have the same sixth grade curriculum we will be rebranding um two of our current high school facilities uh modernization of the cafeterias adding the four additional wings rooms for the seventh and eighth grade classrooms upgrading the bill schedules and the

041locker rooms any questions here yes ms meg okay so um i know you're just i'm giving options right and this is not set in stone but i'm gonna go back to um costs because it seems like such a drastic difference between your your model 4 and your model 3 options and so i'm trying to think back to that very first slide that you gave us that talked about the modernization designation amount and if i remember correctly for middle school it was about 10 million dollars right for to to do say slauson and so if we're not doing slauson that 10 million dollars that would have been spent there could cover this amount of money just hypothetically if this one yes ma'am or something similar to that so there is money there it's not like if

042that's yes yes no i'm i'm asking i'm asking if that's the thought process of the bond using utilizing the bond funds that yes like because here it just happens that all three of the middle schools are on this list and so that 30 it's not 30 because because already moderate watson and center that's 20 million dollars that would cover yes ma'am okay and that is our philosophy miss natasha just to just to clarify a little bit more to meg's question um of course when it's appropriate and uh to use bond funding right and so yes a lot of stuff here looks like it would be but there are some things here and there that that would not but i mean that's not the bulk of it but to to to that point yeah so for

043example sixth grade curriculum we could not buy the bond funds yeah so yes that is a perfect example thank you so much for clarifying that you have uh a couple more the questions is could could the potential savings between model 3 and model 4 be used to fix the swimming pools at the high schools if that could be a recommendation and a desire yes uh looks like there's a question but it looks like one of our panelists already answered it how much is left in measure k bond budget and anthony said about 35 million dollars which is absolutely correct okay and miss patricia your hands up yes it was just really quick it was in regard to 35 million so even with these totals that is we still have a remaining that could still be

044utilized on other sites when needed yeah uh okay awesome thank you thank you yes so i make sure i'm on track because this is like yeah yeah so yes um so the goal would be is that um if or when we ever came to recommendation the board approved and said hey we're going with this model um we would figure out the uh costs based on the product the items that we're agreeing to here um we will upgrade the facilities if there's anything left then we have a wish list and that'll be between the board and the clc to say hey we still have this left in the bond how we like to allocate this awesome thank you you're welcome any more questions right now yes a question from miss yvette valdez is it not already

045planned to modernize our pools or measure k funds that is not a current project that i have but i am not i'm not going to say that i'm not aware that i'm aware of every plan that's there but based on the list that i have that i did the last board update on the pool was not one of the items i can expand a little bit on that um to the tasha's point when the bond was passed yes there are pools mentioned you know as possibilities uh but but yes to natasha's point right now that is not a project um knowing that we're we're we're at 35 million dollars now down to 35 million dollars that is not a current project that was uh on the list not saying that it can't be just saying

046that that currently was not there thank you any more questions at this time all right i'm going to go to 4.5 and so 4.5 has more increase of a cost for the tk6 because here we are converting a middle school to a tk6 model so now we would need to add a kinder wing which would cover preschool tk and kinder add-on plus their restrooms we would also need to do the rebranding from changing from center middle to center tk six um again the same sixth grade curriculum but we will also need to purchase furniture for um the preschool and tk kinder as well as implement a playground area for that age group then for the two high schools converting to the 712 those expenditures remain consistent with model 4.4 so the only large difference is

047because we're converting a middle school to a tk6 so now we would have to add the preschool tk kinder wing to the middle school campus any questions here all right hearing and seeing none thank you mr mall you're welcome um again just uh just to to kind of just summarize here um we tried to look at every nook and cranny these some of these are possibilities these are not set in stone uh but again just try to think of everything that that might possibly uh be needed of course some of these things can be uh too much and it gets scaled down some of those things like oh my gosh we forgot about xyz and then that has to be there but again we try to put our heads together and really think about what

048might be needed uh in terms of the the budget uh implications so so thank you latasha for walking us through that thank you um we are now going to turn it over to mr jorgen rocchio to walk us through uh staffing thank you mr ortega um great job miss jamal uh great job uh team um you've all just continued to demonstrate how important this process is by not only your attention and your questions i'm going to go ahead and present my screen which is a presentation zoom in presentation in me don't always work so if i get a thumbs up saying that jsc all right um so you should be seeing my presentation thank you uh so i we we heard as mr ortega uh mentioned earlier that the team wanted us to rethink um

049staffing and i hope that we're we demonstrate that we're listening to to what the team has been asking for what has transpired between the last time i presented at this to this team and and today is multiple meetings with principles um individual principles as we talked about staffing um i i was getting their sense of of where um what their thoughts were i talked about i talked to principals in small groups and then i circled back to principles again really wanted to get a sense of what what their thoughts were and of course uh along the way um i heard comments from this team comments from just my own interactions with other employees and then comments of course from cabinet so um i'm going to go ahead and start off the presentation is um organized

050into two umbrella groups of certified classified support staff and then i will get into certificated support staff uh we did some homework um to to come up with this we reviewed um staffing formulas that had previously existed and i used that as our kind of our basis and then uh in the conversation with principals i also looked at what our current staffing is right now because in many cases uh we were not necessarily adhering to what those staffing formulas were from um five to uh five and more years ago um and so um as we get into these pieces i wanna to just also share with the group and i've said this before that we're talking about positions and we're talking about people um and we take this with a lot of care and concern

051because we have we're talking about positions that um um are are um in the balance with some of the decisions that we make um a lot of the decisions that we make require um an input from multiple parties and some of them do require negotiations uh from our uh with our bargaining unit members so um none of this is final um and i want to just emphasize that um as we as we go into the presentation so with that um the first uh table you'll see is um the alimentary uh classified support staff um this is a table that lists um positions on the column on the left uh the um there are uh enrollment bands so the um top band that is the title uh says floor equal to or less than um 400

052uh so that that's essentially where that's where we're working off of so that's that is our floor so if we have any schools in them any of the models that we choose that are less than 400 um they will all have the the um positions that are listed here i'll get into each position in just a second i want to first disorientate you with the table um for going on to the next column from 401 to students if a school is in this enrollment ban then they will obviously grow in the positions listed at the bottom the boxes on that are grayed out uh represent that these are these positions are essentially going to be um set regardless of the movement on the table the next column is 501 to 600 students and then you'll

053see some more positions towards the bottom and then the last band is from 601 and up so if we have any elementaries with 601 and up you'll see that they would have an allocation of staffing that includes um that includes these positions uh so for secretary every site will have a secretary uh an eight-hour position uh every site will have a um three hour uh outfit uh library aid again every site will have a one hour i'm sorry three hour uh library aid and then i'm gonna start highlighting some of the pieces that are different so currently we have um custodians um our sites have one custodian and custodian that's assigned to the day and another custodian that's assigned to the night regardless our new with our floor and our staffing we will we are

054saying that our custodians uh we will have one custodian in during the day and two regardless of the size of the school at night so that would be an increase of an of a custodian position per site we are also adding a computer tech position that each site will have four hours of a computer tech position um that uh that um will will be um that would be assigned to that school site every day and then you also have um here our floor at 400 our school clerk this is the uh the position that we actually did leverage uh and went back to our staffing formulas so for school is less than at 400 or less then we um we will be staffing that school site with uh one for our clerk we have a

055community liaison another change as well uh so currently we have our sites have three hours of community liaison um and as you see um actually let me go up i'm sorry school clerk and if we have one at the lowest band you have one four hour clerk but as i referenced earlier as the enrollment increases from 401 to 500 then we increased by two hours the uh amount of the clerk hours for that site so it goes from four hours at our floor to six hours and then that continues um to increase by one hour for the next band 501 students to 600 sudden that school would have a a school clerk for seven hours and then from 601 and up the site will have a eight hour clerk we also wanted to kind of

056apply that same [Music] rule as an enrollment increase for community liaison the floor would increase as well uh capping off at six hours for a community liaison and you and those increases are in line with the um with the enrollment bans and then noon supervision this is one where we have increased noon supervision uh considerably uh and uh we are allocating 40 hours uh which again is is far more than what our current staffing formula contemplates but there has been changes that would necessitate this this need for a change and so the increase in noon supervision hours assigned to the site will increase in increments of four uh per 100 students uh uh topping off at 52 hours and i want to just uh highlight that it's uh the sites um have varying needs as

057far as the number of gates that they have to assign um new supervisors to so the the allocation of hours is really essentially given to the principal to determine how many individuals that they want to and need to hire for for their site it could be a four 10 hour positions or it could be 20 um five hour positions okay whatever the the site needs um all right i'm good i think i did the math wrong um eight to five hour position okay i'm going to move on to the uh i know this table kind of has quite a bit of information on it so i wanted just to identify this by um by individual sites so for the floor for sites that are 400 uh and and less and um i as we i

058reviewed the different models that were selected uh one site does fall um into this i their allocation would essentially be one eight hour uh uh one eight hours like one three hour uh half aid one three hour um library aid again uh one day and two night custodians one four hour clerk i'm sorry tech uh one four hour school clerk one three hour uh committee liaison and then 40 hours of noon supervision for the site and then as i go through uh you'll see that these uh hours are essentially reflected um aligned to what we described in the uh what i described in the earlier table and it's pretty consistent um that we're gonna have uh more nights supervision for custodians uh the sites will have four hours of computer tech uh service um and

059then six hours of school clerk for this band four hours of community liaison and then again aligned to the table 44 hours of noon supervision uh this is again similarly the only change is now you're at seven hours of school clerk five hours of community liaison and 48 hours of a noon supervision and then for the last band of elementary schools uh now you're at the furthest bound where you start seeing eight hours of a school clerk six hours of community liaison and 52 hours of the noon supervision uh i will pause right here to see if there are any questions i have a question jorge um uh mr rankill i'm sorry oh so um so noon supervisors i'm seeing 52 hours for example that is is that like some kind of budgetary limit and

060then the number of employees that they have is based dividing those hours is based on the school site and the size of the school site correct correct so it tops off at 52 hours so a school could choose to hire a 26 two hours positions or they could do five and then kind of divided a little bit more than 10 hours uh per so it really depends on the school um and and we really do have different makeups in in the way the schools are arranged some of them have lots of gates lots of exit points um some that have multiple lunches that need additional folks uh to cover during the noontime part of the supervision so so there was some thought around about some flexibility thank you all right i'm going to go forward

061and talk about middle school very similarly on the table from the top looks very very like the elementary uh the gray boxes means that essentially it taps it caps off on the the lineup here so every site would have an eight-hour uh secretary every site would have a three-hour um health aide a site would have a three-hour library aid and again uh each site will have one day and two night custodians um this is where where i may need to provide some explanation each site will have very similar to the uh to the elementary will have a computer text assigned to the site and it's going to be uh what will work out to 6.4 hours per week but in reality it would be four days a week on that other day of the week

062what you'll see will be allocated to the high school so that they have additional support at the high school level with for computer techs clerical the floor for middle school will be eight hours um and then it will increase by increments of four in accordance to the uh bands um of enrollment that are listed above so uh 12 hours for a the band of enrollment from 601 to 700 um 14 hours for the band of students between 700 and 1 and 800 and then for 801 and up you have 16 hours of school clerk uh assignments committee liaison also isn't uh also has increases where we have a floor uh of six hours but that as we get into the bands those those hours increase in accordance to the student enrollment and then uh similar

063to the elementary we have a floor of 40 hours for the site to determine how to organize their supervision but as their students increase they cap off at 52 hours for those sites that are 801 and up jorge we have a few questions yes okay i'm going to start with miss yvette said is there a particular reason why the health aids hours do not increase with the number of students i wouldn't say there was a particular reason um no okay and next um we have a question from meg anthony and then a statement from jen meg um i'm wondering why um we we have this chart in particular because in all the model 3 options there's one mega middle school and then in option four options i mean in the model four options both of

064them are 7 12 so is the idea here that you know 712 is going to be a 7th and 8th grade village and they're going to get their own stuff allotted to them i'm wondering why why we have this chart essentially if we're gonna have one middle school in one of the options and also you know in in each of the models we're projected at having over 800 kids at that one school so why i'm sorry good no it's a it's an excellent question um more than anything i wanted to demonstrate to the team our thinking um and uh how we're landing on these different staffing uh so that it's it's aligned to a formula there's some logic here you actually are foreshadowing the next slide actually is just for the 801 middle school so

065you'll see in a second that it's only going to be you're only going to see the allocation for one middle school so also just to add to to that and to to be super clear on meg's question you are correct this right here is for the one mega middle school in model three and that's it um but we don't know right five ten fifteen twenty years from now and of course there'll be different people in the room and doing different things but this is just to set it up so that again for for the cases and the scenarios that that may exist in the super far future and i just wanna and i think it was mrs perkins um i'm not positive so i hope i didn't insult anybody that that said why or maybe

066it was a vet why do we only have a three-hour health aide at a middle school especially if it's a mega middle school that's going to have over 800 kids i mean you know right now there's a three hour health aid at all three of the middle schools that are open and have 200 kids each 400 it's less than um i i guess like we talked about with the counselors what you know i i want to reiterate that i think that she's absolutely right that that needs to be something that should be reconsidered 800 students with one health aide only there in the morning or whatever mr ant mr anthony i think my question was almost answered that was literally there i i wasn't sure if this was the mega middle score 712 with the

067middle school portion um i i would concur in terms of we hit 800 and having a three-hour health day that would be interesting maybe two split up in a.m and p.m and the only thing i may offer to the group under the custodial questions was a possibility of having three custodians but one being on a split shift um kind of kind of that hybrid in between just something to consider um moving forward so they can catch with the cleaning but maybe help with the end of the day activities as well that was it but that that answered my my major question okay thank you and was there another um no it looks like dr mitchell took care of the last one okay straight i can't see any of the um questions that comes i i

068and so here's the mega middle school meg that we were talking about and so the um the allocation of staff is listed as listed here okay um i have a question about the library aid um at middle school the library is handled through language arts classes so this would be an impossibility for language arts teachers to take them since there would be length uh language arts classes from first through throughout six periods of the day so that is a concern that i would have for middle school okay all right now going to high school um here we have a high school that is um with the floor that's less than 1200 um and it follows similar model this time the bands are we just have um fans that are a little different um and the

069high school second band is from 12 uh 1200 401 to 1600 and then the high school where it's greater than 1600. uh similarly uh the secretary position uh we would have four eight hour secretaries um and um the health days uh would be one eight hour update for the um high school for library aid is one eight hour uh library aid a community liaison one eight hour and uh and then the computer tax position again that's the new position um and it it would be uh the sites would have uh the their own uh eight hours of computer tech um and the if you recall when we had the middle school um they had the four days of computer tech while that fifth day would actually be assigned to a high school so that the

070um on the days that the computer tech from the high school needed a second person to to complete a a particular task they would have a designated day for those two people tests uh so those are so that was the thinking around that uh currently our custodians our high schools have five uh custodians uh they have different different titles but they're essentially five uh custodians um and then as they increase in the number of students they will increase by one uh eight hour custodian uh school clerk they uh go from the floor of three eight hour uh school clerks to adding one per band so it'll be four school clerks uh for the bands 1201 to 1600 and then the band from uh 1600 and up uh you'll get two additional clerks to the base

071and then campus aids that the current uh high schools currently have 25 hours of campus aids this will increase as well to 32 hours and very similar to the elementary and middle schools the um logic is the same this site would uh determine how those um hours would be allocated so going to 32 hours for 200 to 1201 to 1600 and then above 1600 and we have 40 hours of campus aid for the site i have a couple of questions um i'm going to start with miss rojas um with the would that be part of the computer tech duties in the innovation lab uh would that be part the computer tech position yes if there's technology that's that would require um some uh support from the uh computer tech then then it would be part

072of their their task dr mitchell do you want to add anything to that um sure i can add something to that um so for example in the innovation lab there are they're printers right so um and the text uh will you know help with any if there's any you know troubleshooting or anything with any printers that would be something that they would um they would support with in the innovation labs there are also ipad carts and so um that's just another example of you know some of the uh uh equipment that we have in the in the lab is it is it um safe to assume that the computer techs are supporting the innovation lab just like they would support a teacher if their printer is not working just like they would support a clerk

073if their computer is not turning on it's not that the computer techs are running the innovation map that's correct and then the innovation labs are more um spaces where teachers can go uh and use some of this technology apart from or aside from the classroom which may not be designed you know with tables like you know to really get roll up our sleeves and do but it's not really it's not really a place where it needs to be quote unquote staffed is that correct as well that is correct jorge we have a question from miss melissa and mr gabriel has his hand up it says if we are closing two middle schools why isn't this mega middle school with potentially three times the number of students this um getting at least two times the number

074of staffing so let me see if i understand the question so um i'm making the um ratios exactly uh proportionate to what they have right now so is that what we're what the if we're just looking at like the two pieces we were just talking about with the health aide and the library i presume currently that's what foothill has and now foothill is going to have our entire middle school it's going to absorb two campuses how has it not absorbed at least three more hours of health aid and three more hours of a library aid per day for before mr romkio answers that question just one quick reminder right now we are in model three so in model three there's a tk8 so a school uh would be taking uh seventh and eighth graders uh

075as well so just a reminder that we're right now we're still in the model three go ahead mr okay i'm sorry yes and so and and with staffing um it's not always a one-to-one uh match where we started looking at the exact number of students and then just multiply that that out similar to how we have one secretary regardless of the number of the number of um students that are um that the site has uh when we do have health issues where we have a student who needs some attention um the um additional office app uh usually jumps into support with those with those matters um and as you can see we have increased the um number of office staff and a lot of different positions uh so you so it's not just um the

076the health aide that that that would be there you'll also have additional hours for the community liaison additional hours for school clerk uh so so it's it's in when we're when we look at staffing it's not always a one-to-one match but we we are we are looking at what the the needs of the school are and the additional staff that the site would also have but shouldn't for example like the library be open for the entire duration that the campus is open um obviously six hours would be too much school isn't that long but um we could certainly look at that um a little further to review um how how the library aid hours could work at a site um of the mega middle school size uh and so so we could study that further

077so we have gabriel then patricia then margie there are a few positions classified at the high school that are not listed here um the college and career person our data registrar type person in the guidance office as well as pe aids are they in the equation somewhere they are they will continue to be positions that we have um in at the high schools uh we we looked at what the team was requesting for support staff and these were the positions and we added a couple more positions that we thought that the sites would need as additional support um namely custodians and computer values we call those out because there's going to be either more of them or more hours of them there's patricia uh okay so in regard i'm listening to everything that's going on

078i know all of this has to be negotiated with um csta before we put like you said nothing is in stone but i just to make clarification uh in regards to librarian uh the library it's you know um being open that is something that um is not i know that is not possible uh when it comes to that because of cross you know we we don't uh do others like teachers wouldn't do ours we don't do their kind of situation so hopefully that answers the one individual i apologize but um but the other situation is that i'm looking at the high school and how you're speaking about covering when looking at the elementary you know it it i even though there's more students at a high school it it is really busy at an elementary

079and like meg said you know there's one eight hour person in that front office we have the smallest staff of course like you said according to the numbers but you have a four-hour uh clerk uh there's four hours of nobody else there you have a three hour health aide the the kids are there for six hours and who takes care of of the kids when the health aid isn't there a community liaison is only there for three hours but they're dedicated to parents um so i i'm looking at it i'm like this is not working out because it doesn't matter how big the school is the need is there the need is there across the board from the morning it begins to the end of the day the need is there so you do kind

080of put a lot on one individual and if that individual god forbid something happens they're not available then that front office is left to fail so i'm just kind of questioning the mentality of from it and i apologize if i'm offending anyone but i am like looking from elementary to high school and it is needed across the board and parents expect that somebody will be there to provide support for their student when they're sent to the office or a parent is going to need support when they come to the front door the principal is going to need somebody always there the teacher is always going to need somebody there it is a constant revolving door that is going always and there's a lot put really on a short amount of time for the individuals that

081are part-time and then the one person that's there all day and um i like again i believe this needs to be negotiated um because i'm just uh i apologize but i'm just watching and i'm just like it doesn't matter how big the school is it's the need and we always say student first family community and everything so again i know this is not in stone but i just needed to say something okay miss margie and i'm just going to echo what patty was just saying as a teacher at a middle school our community liaison is invaluable she um calls our parents does the spanish speaking phone calls if you her hours just at one site would be three hours she can't do all of those things that are the extras and helping and coordinating and

082working with the different programs because she's part of all those programs so having a community so one hour community liaison is great having those hours however community liaison most often is supporting and all those other areas and i would say that you need to really rethink the health aide as a three-hour position and the library eight is a three hour position those need to be beefed up to eight hours and i see the clerical super attendance because at a middle school everybody is filling in for everybody else and covering but when you you're bumping back the library age of just three hours and then not increasing the health fade with the um um a greater number there is a need for a um an eight hour health aid or a six hour health aid so

083i would suggest looking at those numbers again as well as at the elementary okay we'll take a look at the hours but i just want to clarify this we're not talking about three hour community liaison positions right because i was i my mind was on the first one for the lower level that was the three hour which is what we currently yes missy missy um yes i had i put a question in the chat but um i had a question about um the the numbers based on the hours the number of students and how the hours of these employees are increasing because in the projections for capacity of our schools the projection is that enrollment is decreasing so if our capacity if could we look at this chart but with the projected capacity enrollment slash

084enrollment numbers so that we could see what would happen if the capacity drops would then the staff drop with the hours drop because again these numbers show an increase of student count but and all our past capacity numbers the student count is dropping so i i see that you know we would add an extra hour here an extra employee here and there but if we're looking at the enrollment numbers decreasing what would that look like uh so what this aims to to address is both the uh what the schools would be allocated once we reorganize and once we land on the decision so if we land on the decision and the enrollment of the in this case what are projected now the high school is between 1200 and it says 1400 students then they would

085get this this allocation of staff um and then if over time uh and that mr ortega mentioned this in the in hopefully the very distant future if we start going from that 1400 number to less than 1200 then we would refer to this uh staffing formula that that is listed here uh so it this table aims to address what this what the allocation of staff will look like under a newly reorganized school uh and uh or rather district and then it with time with decreases uh you'll start seeing how this could affect individual campuses jen you know i'm looking at all of this and i i know that this is a challenge because we're literally cutting the number of schools that we have on in some of these models by half and so looking at

086how the the staffing is is is reallocated under those models is challenging but i think we also have a real opportunity to fix some things that have never worked and so why not do that now instead of just relying on a formula that has never been successful in the first place let's fix some things that don't work and i i i mean i can't tell you in the decades that i've been working in this district a three-hour health aide i mean the running joke is make sure you get sick by 11 o'clock right and so because otherwise there's nobody there to take care of a child if they are sick and it's around that time when the health aide goes home that we have once recess and with hundreds of kids even if it's just

087two or three or four hundred kids there are kids that start coming into the office who get hurt at recess and then the school secretary is having to deal with that because the clerk is gone this is kind of like what patricia was saying and then parents are coming in with things that they have to take care of at lunch and the phone is ringing off the book because they're at lunch and all of these things are happening all at once and in the meantime we're putting our kids at risk because for the rest of the school day there is no trained health aide somebody who is actually aware of how to take care of all of these injuries that is there to take care of people's children and i think that it just makes

088sense that we have a health aide as long as there are children present we are in charge of their care and so we should have somebody that can deal with their health issues the other thing i want to make a point about is library aids at the elementary school also need to be full-time because at this point teachers don't have enough time in three hours to get their library time in over the course of the week and so they just don't go to the library either that or the teachers try and take them and then that isn't necessarily something that works in the library is disorganized and the teacher is trying to help the kids and also check out books on the librarian system so it doesn't really matter what the enrollment of the school

089is it matters um that these kids have their needs met and if we are going to be reallocating the way we use our staff let's fix some of the things that don't work and not just rely on a formula that isn't adequate to our needs thank you jen um we definitely have heard right about the healthy in the library aid hopefully it doesn't go without notice that in other areas we have reimagined and redreamed and fixed so hopefully that doesn't go unnoticed that there are things where we have definitely increased some of these pieces to support our schools and support our staff but thank you for the feedback on the health aide uh and the and the library to everyone appreciate that were there any more questions around a classified staff for mr rokio okay

090scene none we we are up against our timing and so we're gonna have to uh uh end at this point in time uh so i want to kind of uh give you a preview of uh next next week uh so next week we will open up uh right away with mr ronquillo again and we would and we will shift though to certificated staff so same kind of um same kind of rhythm and role that we had today so certificated positions um for the different models and the different levels and what those may be like um and that's where we will that's where we will open up what is going to be important is then determining next steps so we're going to go through the certificated um and again like today uh take questions have conversation

091uh we'll take in you know how that how that happened happens and how that goes uh but then the question is going to be now what um so i want to i want to plant this seed in your head as you take a week to consider um you know different options of what of now what uh so uh one option could be okay the next step is we gotta further we gotta we gotta choose a model three and we have to choose a model for that could be like a next step a next step could be um nope don't want to choose one model three one model four uh we are ready to just choose a model and so let's just throw all the four models up there the two models up there and let's

092just now combine them and say okay what is my favorite and rank it that way and move forward in that direction that's another option another option is um you have some other uh topic or some other uh uh point or something uh that needs to be uh discussed or talked about that the team needs to um bring uh your way um so those are three in my head obviously there could be four five six seven eight nine ten more options um but those are three that seem realistic to me again i'm not advocating for one but we will have to answer that question and that question what was going to be um you know now what or or where where do we go uh where do we go from uh where do we go from

093here um we have a question yes ma'am will we get the responses from the survey that was emailed out to staff yeah we can share uh that hasn't closed yet uh so we can definitely share that out when that has when that closes uh-huh and miss meg would like to know when will the town hall be when will the townhall be the town hall is thursday june 24th so depending on depending on where we are as a school reorganization team uh again i don't know if we if we went with option one as an example one model three and one model four maybe that's another opportunity to go out to to seek some some feedback i don't know if it's we're gonna combine them uh then again maybe that's another opportunity to go you guys

094are ahead of the rest of the staff and you guys are ahead of the rest of the parents in the community unless people are you know chiming in uh or tuning in um so again this all depends on you know where we go this is this is a live uh or a living organism right and so we are facilitating pivoting changing uh adapting to uh to the things that that this team is uh speaking about and uh talking about uh no matter how we cut it slice it or dice it there will be no school reorganization team uh on june 9th that is graduation and promotion week and then that that will only leave uh that will only leave um two possible more meetings uh in june um so um i know that you guys

095have given so much of your time uh so much of your focus and energy and ideas and we super appreciate that um but again that doesn't have to be decided today but as you as you take the time and to ponder about this again we have we have certificated staff next week i don't foresee that taking an hour and a half so then again a robust question around you know what's next and so as we start to think about getting close to our original purpose which is to land a recommendation or recommendations to the board of education okay false last question will we will we be meeting after the school year ends um i foresee again if if needed i foresee next week and then there are two more times that we can meet in

096june uh but but past those two times in june uh we have to respect also uh everyone's time in in this room um and so again we can talk about it as a team but i also want to be respectful of your time and summer and you know taking breaks and you know those kinds of things as well but again i will leave that up to the team to discuss and to talk about but right now um i next week and then i see two additional times in june and then past that then it would be taking us into into the next school year but again we are amenable and we are flexible to to the needs of the of the team uh once again uh thank you so much today was uh you had

097again super great questions uh super great input and we appreciate it uh very very much uh have have a an awesome rest of your night and rest of your week thank you everyone thank you