AUSD Board Meeting - March 16, 2021

001you okay okay are we ready okay all right good evening asusa family today is march 16th 2021 and i'm calling the meet the study session meeting of the isuzu unified school district to order it is 5 30 and we will begin we are going to go we are going to get started with our flag salute and today we have israel perez from lee elementary school joining us and leading us in this flag salute israel are are you there yes okay we are ready when you are now i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all thank you so much israel for leading us in today's flag salute next we'll go ahead and go

002to our role call for today we have board member uh yolanda rodriguez pena president we have board members chandeliene cruz gonzalez here we have board member adrian greer here and board member gabriella arianis i am here today we have a board member beau absent for today and moving on we have approval of the agenda can i please get a motion to approve the the agenda for today we have a first by board member adrian greer second we have a second by sheila nink board member shinaleen cruz gonzalez discussion okay no discussion we'll go ahead and vote and okay it seems like we all voted but we don't have a board member bose but since she is absent for today let's go ahead and do a roll call we have board member pena president yes board

003member chris gonzalez yes board member career yes and i myself board member ariana yes it passes four zero one being absent let's go ahead now we're moving to item 3.1 public comment on agenda or non-agenda items miss leeka do we have anyone in the audience that would like to ha uh has raised their hand for public comment uh yes we have one uh to start is cecilia you may unmute your mic hello can you hear me yes we can yes hello good evening dr ortega dr mitchell board members colleagues families and friends my name is cecilia deletori and i'm a teacher currently at paramount and also kind of job sharing at lee if you know my situation for my 5 6 combo and i'm also a parent i'd like to take a minute just to

004say thank you um to ausd board members the district personnel aea especially meg zavela and her negotiating team and my people who stand and uh as sight reps uh all classified staff certificated all the principals and parents families and and if i missed anyone i just want to say thank you because everyone has been so dedicated hard-working patient the kindness that has been shared with everyone throughout this crazy year i just want to say we are all in it together no matter what azusa will get through this azusa is strong we are family we are united just like our name says as a unified school district so i just want to say thank you we're in a time where we're about to take a big leap back to school but i just want to say

005we gotta stay strong we are a team and we can do this so i wish you all the best everyone continue to stay safe and keep healthy and again thank you and you guys have a wonderful wonderful rest of the year thank you thank you mrs ciela de la torre thank you for your comments very much appreciated this time we'll go ahead and move uh in our agenda we're moving to 4.1 study session school reopening all right let me share my screen here see if i do this correctly awesome well good evening board president arianes board members and audience members tonight we're going to be dedicating our evening to the topic of school reopening and we want to start off with a question board president would you like to read the question out loud please

006absolutely with march 29 2021 around the corner how ready are we well thank you for that question tonight you're going to be hearing from cabinet level staff on details we have taken as a district to be ready and then we're also going to be hearing uh from three of our elementary school principals tonight to get a sense of what being ready means at the actual site level at this point in time i would like to turn it over to latasha jamal our assistant superintendent of business services to start us off thank you superintendent so how ready are we we are ready i'm going to start off by talking about the health health and safety measures that we put in place at all of our school sites particularly our elementary sites we're going to address the

007plexi glass and show images of what that looked like talk about the mask offerings that we have available our scanners thermometers as well as the disinfectant how we operate our hvac system our water and our lunch opportunities once we transition to in-person learning so here is our plexiglas this has given us three images of what we have currently installed first we're going to start with our student desk each student would have their own individual partition it is secured working in collaboration and getting ideas from think together when walking the sites and we learned that sometimes when you walk by it it may fall the little student desk ones that a little light so now we have double stick tape where they're now um permanently secured that can be removed so i should use the word

008firmly but they are now secured to the desk to prevent anyone bumping into it and falling next you have an image of our teacher desk which you'll see the plexiglas almost goes up to the entire height of the file cabinet right behind it i'm going forward to the front office you'll see we have now upgraded all of our front offices to have plexi at every angle of the office to ensure that those in front of the counter and behind the counter are secure and safe do we ask questions at the end or when is the proper time however you like to go okay i just had a question regarding the teacher's desk um do they have site uh panels the way the the students guests are no ma'am the student teacher's desks have it directly

009in front of them but every desk in front of every student desk in front of them have the full panels so the teacher protection is when they're sitting behind the desk and leading instructions so the student goes up to a teacher's desk or are they not permitted to do that that will be up to the discretion of the teacher but in that case the chief the student will come directly in front of the desk in front of the plexi okay thank you okay you're welcome here is the ppne so every site and department has been equipped with uh adequate inventory of pp e here you see we have at the bottom our touchless hand sanitizer station each site also has an inventory of face shields as well as face mask gloves gowns and disinfectant wipes

010any questions here oh i have a question so so this is going to be at all sites including the special education adult the adult center here by magnolia yes ma'am every side has this is the floor and they can as the inventory is going out they just put in a request and we replenish it as we go and this also includes our isolation rooms as well so our isolation room also has this in the uh stock of room and i'm going to show you a picture of that when we get to that one so at the at the end of the day do we have a trash can where do we have a special trash can or somewhere where they're going to be placing these a special trash can no there's no special trash can

011but in the isolation room there's a secluded trash can that's just for that room but for all these items as soon as a person disposes of it they just toss it in an open trash can great thank you so here are the masks that we have available so we have the surgical mask which is made for adults which will be provided to anyone that entered a campus without proper face covering or throughout the day if someone's face covering became soiled or dirty we will give them a disposable mask we also have disposable masks for our students and our kids are small we also have face shields and then we have the transparent face masks which are have been ordered to help with our students that may be going through receiving specialized services such as speech

012language um pathology um and as well as for our teachers who may be given a service where a student needs to read their mouth any question here here are scanners so we have three different ways that we could take temperatures on our site all sites are equipped with the individual handheld temperature thermometers as well as the front offices are equipped with the mini touchless scanner and then all of the school sites are what we have called the mega scanner that are housed in most of the npr rooms or in the hallways any questions here so um the scanner so so so the scanners for when students come into school in the morning or are they when do they use these so the scanners are utilized as soon as a person enters a campus so for

013our students uh most of the sites i'm not going to say multiple sites but primarily our sites when the students walk in they're walking through the multi-purpose room and the scanner is reading them as they're walking through they don't even have to stop they just walk through okay yeah could you mention hallway so i was wondering oh okay so they would walk through it and what is the distance they have to be um you know from the scanner that they can read them they could be a hundred yards away and the scanner will pick them up wow okay thank you yes ma'am uh latasha answered my question already oh i have a question so say that there the scanner does pick up someone who has the slight temperature what happens next so let's say um

014kills walking by they have a temperature the person is reading the scanner will say hey come over here and then we'll have them stand to the side for a couple of minutes because it could be that they ran and their heart is elevated and then we will use the handheld temperature to take their uh the handheld thermometer to take their temperature if they still have a temperature we will send them to the isolation room otherwise they'll be permitted to go on to class here's a list of all of our disinfectants so we have the clorox 360 that is equipped at our sites we have the glory sprayer and we also have multi-purpose wipes bins that are at our that are stored in all our high touch areas so like our copy rooms um any room

015that has an area where staff or students will constantly touch it we have big buckets of wipes where they can take a wipeout wipe off the air before and after use and each classroom now has individual small packs of wipes that can be used at any time of the campus or any time while they're in the classroom any questions here yes so who who is to use these the the teacher or the student or who who's um yeah it's a great question so the clock 360 and the glory square can only be used by those who've been trained which is right now is our custodial staff the wipes can be used for anyone that is just as disinfected to wipe down area that you have touched or that you're going to touch okay i have

016a question since i know that wednesdays are are going to be the the middle uh day that the classrooms will be sanitized between group a and group b so for group b when is the time that that classroom is going to be sanitized before group a comes back in oh great question so every night all of our campuses will be deep cleaned thoroughly so even on monday on tuesday wednesday will just be a reinforced day but again on thursday friday the entire campus will be deep clean and sanitized after every use any other questions so here's our hvac system so we have upgraded all of our air filters but in addition to that we have also invested in the ionization process so the second image with the little blue gadgets that is going to be

017installed into all of our hvac system including the our portables as well as our individual classrooms that have the individual units and so this together will help with the airflow and increase airflow in our classrooms so um you said it's going to be installed so when do we anticipate that they will all be installed we will our goal to be completed with the district by next friday but we're almost finished with our elementary schools we started last week you're just okay and how often will the filters be um cleaned or exchanged yes currently we um rotate our filters every three months is that feasible every three months is that uh yes that is feasible we invested to have a quant uh inventory on stocks to keep up with that trend can you share what um

018what level of filters we are we are currently using currently we use merv eight and um yes currently we use the merv a filter and then with the ionization that's going to also increase the level of air flow combined right now but based on the testing that we have the merv 8 plus ionization those two combined makes our filter goes up to the merv 13. so here's our isolation room each campus has an isolation room which includes two cots two a room divider a bin full of supplies it has direction arrows we also equip them with their own trash can we also have a signage and sign out sheet we ensure that they have a handheld thermometer inside as well as either a walkie-talkie or a phone to call out in the time to call

019for a parent our guardian to pick up so who's the person that's going to be um in this room sure so right now the isolation room will be equipped with based on the site each site has the ability to determine who that person will be but the isolation does not have to be staffed it's only when someone is in there when we actually need a person in the isolation room and that was a question i had also so when there is someone in the isolation room let's say that there's a there's a student that's isolated who how is that how is that staffed and and then is is that person who's staffing it then also isolate it i'm just how would that work so yes so if staff based off um short answer is staff

020based off the um site's recommendation so it could be a nurse it could be whoever is gonna be designated that day um that person that's working in isolation room has additional ppe so they will have on a gown they're having a face shield they're having the gloves they have also a mask um and then they won't they only would have to be isolated if we have a confirmed positive case so the person just went in there because they had a fever but nothing comes of that that person will not have to be isolated so is the is the person that's gowned um is there some sort of uh you know how how are they um coming in and out of that space with their with their gown and are they taking it off every time

021they come in and out that's just not clear to me the that process yes so um best way to answer so if i was let's say we were in room three we said a kid had a fever they were sending someone over to the isolation room before i went into the isolation room i'm going to make sure i have with my um my additional pp e then while i'm in there i keep that on i make sure that student or that adult is safely transitioned to whoever's going to pick them up at that time i will take off and i will go to my normal duties or i will take off and replenish if i have to go in to attend to the next person so is is that um going to be the house

022aid or um any classified employee and are they being trained um can you elaborate on the question when you say are they being trained uh would the person be the health aide that would be in there because you know our schools do have health aides or a um i would say office manager and um the person is going to be monitoring these students so there is no required training and there is no classification that's required to be in the isolation room in an isolation room we just have to know how to take a temperature make sure we have our pp e and we call the next can on the emergency card to have that person pick up so we're not administering any medication we're not providing any testing we're just literally making sure that person

023stays vital have no uh doesn't pass out or anything and they stay in the isolation room so they're able to get picked up so it could be any classification okay thank you any other questions on the isolation room so here is our water bottle units so right now we have disabled all of our water fountains so to have another option for everyone to have a good drinking water we have installed floor water system in all of our cafeteria this system goes through now i lost the word uh i was stuck on thank you osmosis uh many have tasted this water i have not but i have heard rave reviews of this water the temperature the quality everything has been great um so here you would just bring in your own water bottle you don't have

024to touch it as a sensor as soon as the water bottle is since there the water comes out in addition to this unit we're also still going to install two outdoor water bottle refillable stations but that is just replacing the water fountain so that's not filtered water but it's just now going to be an automated water system where they can put a water bottle up fill up but it'll be the same water that they would have received out the water fountain and are we moving are we moving in this direction i mean somewhat permanently because as far as the water fountains that are on hannah it's my understanding that if if they're if water isn't circulated through um fountains that they can kind of degrade and so are we are we maintaining those or are

025we intending to no longer use them moving forward our goal is to maintain these so our investment right now is going going forward so we want to always have an option for if someone does not want to use a water fountain if that ever comes back allowed to use that they have another source that they could receive water by filling up a water bottle right so more more specifically if we are going to return ever to having uh water fountains um is do is there a risk that because we are not maintaining and running water through those fountains that over the course of of time that uh i mean it's already been it's already been a number of months now that over a course of time we may come back and find that many of

026the water fountains are have degraded so so are is are there any steps that we are taking and or that need to be taken to maintain the the water fountains not not these uh water filled machines yes and one of those steps will be um adding a rotation when we're walking our campuses meeting our department mot when we're walking through we're literally putting our hand underneath just to make the sensor go so the water can come through same thing that we typically do like if um our campus was closed for a while we'll go through flush toilets we'll run the water we would have to do the same thing for the water water fountains outdoors did anybody else have a question i i have a question okay so so i know that um we're seeing

027you know we're anticipating and asking students to bring their own water bottles um how about if they don't bring their water bottles will there be a plastic disposable cup for them or what are what will we have available that's a great question we won't have a disposable cup but what we are going to do is provide our school size um cases of water so that way if a person comes without a water bottle we can just give them a bottle of water for the day thank you and here are hand washing so we want to emphasize and encourage everyone to constantly wash their hands so we have begin to install outdoor hand water washing stations at all of our campus everyone will have one and we are currently finalizing this installation as well as adding

028soap dispensers as well as a paper towel dispenser any questions here and how often will these um sinks be cleaned that is going to be part of our normal nightly cleaning yes just saying the fountains that we've had before this covet were not very clean i've seen many of them i will take that as a point that outfitter and here is how we're going to talk about our lunches so this is miss fabulous elizabeth williams who works in our cafeteria at slauson middle school so all of our in-person um students that come on campus they will receive a grab-and-go meal as they exit the campus um it will be individually wrapped in ability package all they have to do is just grab a bag and go as they walk off campus in addition to this

029we will continue which will be on our next slide the full weekly meal distribution so this does not mean just because they receive an in-person meal to go their families can still participate in our weekly meal distribution that way they will still have a healthy breakfast lunch and dinner whether they're in person or not any questions on our grab and go meals so when the students group a comes they'll be the ones grabbing the grab-and-go and um so the families can still come the days uh that that we've assigned um and still it's uh it's free or reduced lunch we will continue just going along with that a weekly distribution will continue on wednesdays and fridays and on in-person instruction in addition to the weekly we will be providing grab-and-go meals for every student in

030person great thanks all right any questions here all right now i'll pass it on to mr jorge rankill assistant soup of hr thank you miss satasha and good evening board president members of the board of education i will be discussing health and safety specifically vaccination testing contact tracing and communication i'm going to start off with vaccines we have been fortunate to partner with mercy pharmacy laco and the city of hope and i'm going to go in chronological order we were able to offer the vaccines to our employees that are 65 years of age and older through the city of hope on february 20th and 21st this was during the period of time when the it was the vaccine was being offered to individuals who were 65 years of age and older so we were able

031to to launch that prior to march first when the education sector opened and through our partnership with mercy pharmacy i'm happy to report that we've been able to vaccinate just about all if not all ausd employees that have requested a vaccination through ausd and that's a and that's been a collaborative effort um by by many people here including um the our administrators and members from the hr staff who have really been putting forward all their their effort to uh to make sure that everyone who has requested a vaccine through uh mercy pharmacy who is our partner here in asusa has been able to to access that uh it's uh also important to state that we prioritize employees to receive the vaccination based on those who would be coming back to work with our students first

032and so we looked at our teachers our classified employees at elementary school sites and administrators and then just continued the the steady drumbeat of offering the vaccine um and and it was it's been it's been a very good partnership the reports that we have heard from um mercy pharmacy has been um very positive and we've also heard some very positive reports uh from our employees who have cited uh very favorable conditions of walking in very organized very fast a very fast process so i'm very happy to to say that we're we're happy with our partnership we have our last offering of the vaccine through mercy pharmacy scheduled for tomorrow um and again we've we've threw out a large net uh to see if there's anybody who's either uh missed the first couple opportunities or for

033extenuating reasons needed to wait until um this week to to to get the vaccine um and so that we're making that available as well and lastly um i also want to give a nod to our friends at the los angeles county office of education who have provided the district with over 140 vaccination codes on that our employees have been able to use either at a large site they referred to as mega sites or through kaiser to receive their vaccine through through them so all told the vaccination process has been a a very good process any questions so so as as of now the employees have received their first dose correct correct uh the employees that have the employees that have received their vaccinations through uh mercy pharmacy have received their first dose um in the

034survey that i sent out today i had a question as far as how many have already received their second dose and many of our employees have already received their second dose based on responses to that survey um so a good number of them and the vast majority of them have received the first dose and many have received their second so is this is this the last week that we're going to be offering the vaccines then through mercy for the first house for the first step that is correct any other questions i'm going to move on to covet testing um the there are three different reasons to administer covid tests uh the first is a screening test uh when they're when the tier assignment is in purple the district has to conduct screening tests also known

035as surveillance testing either once a week if the adjusted case rate is over 14 per 100 000 or every other week if the case rate is between 7 and 13.9 per 100 000 um and i have to apologize there's a there's a slight typo in the right underneath that screening test bullets i wanted to call that out that it's not a um either twice a week it's either once a week or um every other week based on the tier assignment per 100 000. uh just by way of comparison uh los angeles county as of today is reporting a um a adjusted case rate of 4.1 per 100 000 so we are no longer in the uh purple tier by by the the ranges that um in the metrics that are put out by the state

036uh so as it applies to testing this means that we administer the covid19 test when a student or employee is either symptomatic or is um or has been a close contact to someone who has tested positive for covin 19. on the right hand side of this slide i'm illustrating our our partnership with valencia branch laboratory and it's i just want to share with you that each test costs 21 per test it is a test that is self administered um and i i included some graphic some graphics there to to illustrate what the test looks like it is uh the uh administration of a swab into uh a nostril uh i wanna emphasize that this is not a swab that goes all the way to the upper cavity of your of your nose cavity but it

037actually just intended to go around the entrance part you swab and you do you swirl it around in one nostril switch it to the the next nostril then you put it into a vial place that vial into a plastic bag and then it's sent off to to the office to then get picked up and get sent to valencia laboratory yes so i just want to clarify so with the close contact testing when do we do that so i the thing the reason i'm asking is it do we do it when the close contact happens on our school sites or are we saying that let's say somebody's exposed in their personal life that we actually asking them to come to our site and be tested my understanding is that we test for close contacts that were

038originated at the school site okay and then i've you know the recently the state has come out with the information about rapid testing so this is not the rapid testing correct this is not the rapid test okay but i i was sitting in on a um on a presentation today by valencia lab um and this is the uh the test that they use and i forgot that the chemical that they use is the highest grade that has the highest sensitivity to kovid 19 so a positive test um on on to one of our one of the swabs that are administered during this test um is uh has high the highest accuracy for coven 19. mr romquillo is it also safe to say that um although they say that the goal is to have the results

039within 48 hours they say that they're actually turning that around quicker is that correct correct they are moving as quickly as possible to turn to turn their results around um and um they the question was asked today as far as their capacity because early in the pandemic there was a there were some insinuations that there were laboratories that couldn't keep up with the demand um the valencia lab is uh probably saying that they could keep up with all the demand that's that's currently being um being being asked for them to test i want to spend a little bit of time talking about contact tracing and the steps that we take with regards to contact tracing the process is a a coveted positive employee we've had mostly employees in this situation or student uh notifies the

040district that he or she is positive um that could come by way of to the hr office to the site administrator site office staff and then the covid positive employee or student is contacted and interviewed for information we in the hr office are trained on how to do this and we also have a group of employees that are in our health aid group and also our nurses have gone to their training to also be able to to do this contact tracing process well our intent is to interview the person who has tested positive to get information obtain information that we could use to make determinations we ask the person to let us know who he or she has been um exposed to who they've interacted with um and then the date of the covid test

041uh that's that's important and that's important if the person has been is not symptomatic because then we start looking at two days prior to their covet test is the period of time that the person would have been contagious we all if they have symptoms we used to ask them when the symptoms began we also asked when the last time they were on a ausd site um and um and if they know how they contracted the the virus after we go through all this these questions uh determinations are made if people who um the person who's positive were exposed to covenant 19 and whether or not the exposure constitutes a close contact or or possible exposure um the the direction that we've received is that if a person is within six feet for a total of

04215 cumulative minutes over a 24 hour time span and that would constitute a closed contact uh and a a person that is possible exposure would be people who were in the area where the person was either working or the classroom where they were at uh we also take another step too to uh interview the supervisors uh and notify um to know uh to to get we interview the supervisors regarding the kovid uh employee um we really our intent is to try to see if there's any other uh information that the supervisor could provide it was for to corroborate the stories to see if there's people that may have been left out um and if there was any discrepancies in what the uh what the person the person who tested positive shared with us then we

043contact that person once again and then we we go through this process again uh we have to understand that um if you contracted covered 19 there's it's a highly stressful situation there's a lot going through a person's mind so they may not remember every single detail so we we have this additional step so that we could we could corroborate the these stories to see if there's some someone that was left in the process any questions and then communication um we we i want to first communicate with the person who has tested positive sharing with them different covid related resources uh about isolation and quarantining on the um and we send this information to the employment we do a lot of follow-up work with with the employees and with the students and that's largely what we

044will be doing with um our staff that's being trained um to to do this work with students uh notifications are sent uh via email uh to to let people know that they may have been possibly exposed and we also make personal phone calls to the people who were identified as closed contacts and give them direction on um on on needing to quarantine uh the email message is sent out to the employees uh to notify the staff so all the staff is is provided that that direction uh that that there was a a possible exposure at the school site um and then we have required communication that has to go to the county department of public health uh via what they and this is relatively new if you have a line list and red cap that's

045what's new and then tell osha also is notified when we have a severe hospitalization severe case with hospitalization or death and then we we also communicate with our bargaining unit leaders um as is required what does red cap and line list mean that is a um kind of a system that is through the department of public health that's like the title of the system so we um type in the uh information that we obtain through our contact tracing that then gets sent to them and it's now kind of a more organized system you used to be a spreadsheet that we would just fill in and they would read from but this allows us to provide more information that they could then use to either contact us for further information some more of the name of

046the program any more questions i i have one so when say a student becomes exposed so would and they are in model a so would just that classroom be going through the you know contact tracing that you know that teacher would would be staying at home what would hap like can you do a scenario what would happen so um and this that's a very good question because that uh the language around that has changed from last week to this week um so previously when you say change you read from the county or locally from the county okay sorry so from it it was uh required that when we had a case from um in one class the class would then continue instruction remotely for a period of 10 days during the period of quarantine that

047is no longer required given the new guidance from from the county because as recent as last week they announced it at our meeting last thursday yeah so then what what what's required then so uh what which required is the the contact tracing so we would follow the steps that i outlined earlier in the contact tracing so if we have an uh a a student that was next to another student for a period uh within six feet for a period of 15 cumulative minutes during a 24 hour period then that person would have to be quarantining not the whole class i could add a little bit of nuance to that um so the like like jorge said the automaticity of it is gone but um the decision to to shut down for a quarantine of 10

048days would now be in collaboration with department of public health and they would guide that that decision to say you know based on everything that we see here you're good there's no need to shut down for 10 days or based on what we see we are recommending that you shut it down for 10 days so the autistic the autumn the automaticity has gone gone away but it may be shut down or it may not be shut down depending on and in collaboration with the department of public health is the way they explain their lessons that's a very good way so and i hear what you're saying like that but how fast of a response right so say we do have an out you know we have a case in a classroom again group a there's

049a student right next to another student how fast would they determine that to be able to to let the other students know that it's okay to come back or it's not okay to come back yeah that's an excellent question because um time is as of the essence when we're dealing with the with the situation like this so yes excellent question uh these decisions would have to happen uh within a couple of hours of finding out um what um what the uh of the case so um and like uh mr ortega is mentioning uh the fact variables that are involved here uh really matter uh and uh we don't do this make these decisions in isolation we do this with in collaboration with the department of public health and i will tell you that they have

050been very responsive uh when it comes to these these these phone calls um and then matter of fact they follow up many times multiple times a day to make sure that we have addressed every aspect of of the of the case i have another question on contact tracing so um since it's important that we have uh you know parents and employees you know correct email their phone number their email are are we testing that to make sure that we have their correct number you know that's not uh suspended i mean so are we going to be testing or how are we going to move forward with that if you don't mind i can i can maybe provide a little bit of information on that mr monkey um for the parent side we use blackboard as

051our primary method of communication within i'm sorry can you hear me no can you speak up here oh i don't know why i couldn't hear you sorry jimmy now no yes okay great um we use blackboard for our primary method of parent communication and we do have the ability to go into blackboard and run what is called a bla a bad address report and what that kicks back to us is any parent who has maybe accidentally blocked us maybe the phone number is no longer in use maybe the email address is invalid so we do have the ability to do that per site uh one of the processes that our school sites are in right now is they are contacting each parent to see if they are sending their student back for in-person instruction so

052as they are doing that they are also able to confirm whether or not they have the correct phone number and email address for the parent awesome great thank you if there are no further questions thank you very much and i'd like to turn it over to dr mitchell thank you mr ankio hello everyone good evening i'm going to be providing information regarding educational services i'm going to give you some information about our schedule alternative programs our think together program and then talk about the professional learning and support plan that we have all right so we are super excited to transition safely from fully distance learning to a hybrid environment that alternates between a group a and a group b for in person and at home learning so two days a week dana i'm sorry is

053it possible to move the schedule to the center because i just see the half of it i don't know if you see it all but i see um i just see half of this the schedule i don't think we can it's not okay that's okay we also have it in our school reopening guide um so it's also available um and that is what's on our website if you wanted to open that up and take a look well i'll have to locate it but that's okay okay no worries all right so i'm going to let me just i'm going to describe it okay okay two days a week each uh a and b group will receive three hours of in-person instruction from eight to 11 a.m and two days a week of asynchronous learning at home

054from 8 to 11 am while one group is learning in person the other group is learning at home asynchronously additionally during the week each group is going to receive additional synchronous and asynchronous learning opportunities including our emerging bilinguals who will receive synchronous english language development so when our students are participating in synchronous learning it means the students are logged online with their teachers when students are participating asynchronously they're working independently on what has been assigned by their teachers during this time all classrooms have a 15-minute schedule break and so that's an opportunity for students to be able to go outside to go to the restroom and there's also if students need to use the restroom they'll be provided that opportunity as well can you hear me okay yes i can repeat that yes yep and

055i'll repeat it one more time and then uh we can ask can you hear me can everybody hear me can you hear dana can you hear me is that a no can you hear me can you hear me board member pena can you hear me yes i hear you okay perfect okay thank you very much all right so so during the week each group will receive additional synchronous and asynchronous learning opportunities and that also includes our emerging bilinguals who are going to receive synchronous english language development so what this means is when students are participating in synchronous learning it means that students are logged in online with their teachers when students are participating asynchronously they are working independently on what has been assigned by their teachers and just for clarity because um you you sound

056like you said something and there was some confusion around this within the community you said that there that during synchronous that students will be logged in with their teachers but you're saying that's for online synchronous when students are at home that's correct that is not necessarily what you're saying is going to happen when students are in the class with their teacher that is correct yes so so in person learning um now if teachers want to have the students log into let's say google classroom and access platforms such as pear deck or seesaw they're able to do that right but the primary mode of instruction is in person when we're in person that clarify okay so on wednesdays all students are at home and they will be participating at home online for synchronous learning with their

057teacher from 8 to 11 and then they'll also have an additional hour of asynchronous learning at home our schedule also has built in four afternoons of what we call parent connect time and that's very similar to what we're doing now where the teachers have an opportunity to connect with parents and be able to provide assistance or any additional support that they may need the schedule also provides teachers with planning time which is time to plan for both in-person and synchronous and asynchronous instruction and then on wednesdays our teachers have time to meet in their professional learning communities they can attend staff meetings and or professional learning as well so any questions around that i have a question will the virtual academy schedule match this schedule in person or or is there a different schedule for

058the virtual academy students so the virtual yeah so at this point the virtual academy schedule is going to stay the same we do there are some some considerations that we're going to be talking about in terms of the shortened day but essentially the schedule will remain the same thank you for the question any other questions around that okay let me go to the next slide thank you all right so now let's talk about alternative programs so for families who have chosen not to return to in-person learning we have alternative programs beginning last august to align with sb we launched a virtual academy for students in tk through 12 and students who attend the virtual academy are going to continue with distance learning and currently we have 562 students in grades tk through 12 that are

059attending virtual academy this year we also continue to have an independent study program as well as a homeschool option and in the independent study program the students meet with a teacher each week who provides the curriculum and the instruction and currently we have 55 students who are in our independent study program and then we have a homeschool option and this is this option is where um the the families they use our ausd curriculum but it's the parent who is providing the instruction and right now we have 30 students who are in the homeschool program any questions around that okay let me go next slide all right so let's talk about think together so for many years azusa unified has benefited from a strong partnership from think together who through a grant has provided after-school enrichment

060programs in elementary middle and high school and due to the pandemic they were able to meet our community's needs by shifting how they provide services to our students typically think together has provided programmatic programs after school okay thank you programs after school and so they were really able to meet our community's needs by providing a model um during the day and this was a community learning hub model so since since october think together has been able to provide in-person learning hubs to seven of our school sites we um we have appreciated everything that they have done they have been a model of safety of organization communication social emotional academic support for their for our students and we just really can't thank them enough for their commitment to making sure that our students have a safe

061and a stable learning environment so as we transition to in-person instruction think together is also going to transition back to each elementary site so they're going to be providing the same service to the existing cohorts of think together students so the students will arrive to think together that are part of those cohorts and each elementary site has two cohorts so for a student who attends think together if it is their day for in-person instruction the students will arrive at 7 30 and then at 8 o'clock they will go to their in-person learning and then after that they'll return to their think together cohort conversely on days where think together students are receiving uh the distance learning portion and the other group then they would stay in their think together cohort just as they are doing

062now does that make sense yep i have a question sure so we'll think together be offering their program for students that are currently not in thing together so um so right now based on need we're going to explore to see exactly you know do we need to have more seats right now we're at the capacity of what our grant is however we are going to explore um you know additional offerings um based on you know what the need is at the sites so how are we going to asse how are we assessing the need so that would be um think together keeps a list of um of students of families who would like to attend right so that's how we'll know um if there are any students that are on a waiting list and um

063when we've been in um the learning hubs we have had a waiting list with some students so anytime a student moves they're able to put another student in to uh to program so i mean the reason i'm at the reason i'm asking is because so i guess my other question would be how are we going to communicate that with parents because i mean i would assume that now that students are going to be in person right there may be some families that could handle it because it's a couple hour it was online at home but now transportation so how are we going to communicate that with families and then i would just say as a board member i think we are getting significant amount of dollars to be able to support families and so to

064me this is a priority right if our families need this kind of wraparound services then we should be we should find a way to be able to support them sure agreed actually kind of the same lines um you know uh parents that are are making that decision to come back in person and that will need that extra support right so for example um tk through second starts next week and no parent has been contacted that you know that they can submit their application to think together okay so so how do they do that and how do we communicate that to parents that are having to you know to shift their schedules for work and make this work for their family how are we communicating that to them i will reach out to think together and

065find out what their communication strategy is they had one um you know as we were shifting to the in-person learning hub so i will find that out and i will put it in the packet for you so i just i like to ask a question regarding so students that are already there that are on distant learning and want to continue then um are they already at their capacity so if students are going to come back next week like we say uh tk um how do they fit them in or again are they in the waiting list are they going to be able to to uh be in the thing to get the program or that's a great question uh board member pena so right now each site uh based on how we have the grant

066situated has two cohorts of students at each elementary site so what we need to do is talk with think together to see how we might be able to expand that based on the families that are interested and as i'm hearing you say to um to ask what their communication strategy is as well sure um just to be super duper clear um uh board president uh the the cohorts begin on the 28th you said next week just to be clear 29 i'm looking at 29 correct on the 29th the week of the 28th that's that is that's the the week that we come back yes yes that is correct so i just want to suggest maybe more than suggest that that i don't think this is a think together responsibility to to gabriella's point right i

067think this isn't our responsibility and if we're going to survey families around whether or not they're coming back if we're not informing them that there there could be this potential opportunity they may make decisions based on their personal exp wherever they are with their family so i i feel like it's in our responsibility to communicate this yeah and i would agree with that what i what i would add is as we're talking about how think together would be assessing the need the needs are the needs are changing and evolving now that we're coming back and so and so the current wait list may not be an accurate um means of determining the need now and so yes how are we communicating that out and and allowing for for our families to communicate what their needs

068will be in the coming weeks as we shift back in person um so that we can accommodate and i agree this is something that that we as a district need to be uh taking uh responsibility for sure all right let me do a let me meet with the think together staff and come up with a plan to to see how we might be able to you know meet the needs and survey the families and get the communication going sound good all right and time is of the thank you dana oh you're welcome that we do you know um i thank you for for reaching out but i think it's really really important that we communicate with our our families our you know our parents um and and make this a very positive experience for you

069know for all so thank you thank you all right next slide all right so now um i'd like to talk a little bit about um our professional learning and support plan a plan we're um we're very proud of that we have implemented a robust and a rigorous professional learning plan for both certificated and classified employees that actually began last august so throughout the school year our district has had many different offerings some include social emotional learning and support we've had trauma-informed care and practices facilitated by ucla our own internal mental health department and foothill families and our mckinley partners have all provided professional learning around that we've uh had training for all of our distance learning platforms and programs and many of these um will easily transition when we come back to in-person learning and

070so i mentioned earlier um applications like pair deck and see saw and and google applications we've had many professional learning opportunities throughout the year around our curricular programs how to facilitate small group instruction during distance learning um specific content area and grade level support for professional learning communities collaborative planning for grade levels combination class supports formative assessment and we've also had some high quality professional learning opportunities that have been provided by our work with the california education partners for example we've had a series of mathematics sessions with megan franke who is a ucla expert for early education mathematics and she's done a pk through third grade series we've had many of our teachers attend that series as well we've also had um a a series around academic language and that has been facilitated by jeffrey

071zweers who is a professor at stanford and he's one of our thought partners with california ed partners as well our tosa team is outstanding and they have provided something called tosa live and every week what they do is they have a google meet and then the teachers are able to just drop in whenever they want to ask questions get you know individualized support and help um and that's actually been very popular and we've had teachers say is that something that we can continue um even when we go back to in person and so um one of the other things that um our california ed partners uh some of the work that we've done we have been able to um uh teachers have opened up their classrooms other virtual classrooms to one another um we've had

072teachers go in and observe and that's a that's a very strong professional learning model as well so as we transition to in-person learning our teachers on special assignment have been also leading and developing something they're calling it countdown to hybrid learning which is providing supports not only for in-person instruction but also meaningful asynchronous learning as well and so what i mean by that is what they've done is they have taken our unit maps that the teachers use and they have um inserted many different components um that the teachers would be able to use for asynchronous work um starting uh this thursday they're holding thought partner sessions for uh k through fifth teachers they're going to review the new resources they're going to help them with how to design and plan instruction for the week and

073then they also have several after school professional learning sessions for planning asynchronous instruction as well um so they have um a um a whole uh a compendium i like to say of of resources for teachers that they've put together whether it's around language arts or mathematics flipping the classroom videos how-to's all kinds of things so many great resources and so much support just really proud of the work that the team tosa has been doing and and supporting the teachers as we get ready to transition back to in-person learning any questions around that all right thank you very much and now i'd like to turn over to lika juarez our director of community engagement and communication thank you dr mitchell good evening board parents and colleagues um can i get a thumbs up in the board

074room if you can hear me okay are we good okay i'm going to provide information on our communications efforts regarding reopening plans we have three goals that we always want to keep in the forefront with our communication we want to ensure that we are communicating frequently we want to keep this topic at the forefront of everyone's minds and we want to make sure that this information is accessible that it's available wherever our community looks um so that they can easily access it if they are more of a website person and would rather go to our website we want to make sure it's there if they are social media people and are more apt to go to our social media we want to make sure that it is there and we also want to make sure

075that we are communicating in a timely manner we want to get information in front of our community with enough time for them to plan ahead for any decisions that they may need to to make so when it comes to our reopening communications we had kind of two different communication pushes to double down on our efforts to get information out one push was from the district level and the second push was from the site level to start we'll take a look at our district level communications push as mentioned before blackboard is one of our primary communications platforms so we use blackboard kind of as an umbrella term but it's important to note that within blackboard we have several different communications modalities that we used to communicate our intent to to reopen our reopening plans and our

076reopening meetings so we use the all call function and this is the voice call system that we use to call families with either a pre-recorded or an automated voice message uh we also use the text messaging system through blackboard which sends text messages to our parents that we have phone numbers on file for uh and then the app function which enables information to be um to appear in our app uh the information that appears in our app also appears on in on an individual's phone as a pop-up push notification for those that have subscribed to that and then blackboard also includes an email function which allows us to send the information an email form to our community as part of our communications push we hosted two town hall meetings to inform our community of our

077reopening plans we held one meeting in spanish and one meeting in english both of these meetings were reported posted and actively shared with our community via our blackboard platforms and we actually had close to 600 attendees between the two meetings and we also had a large number of people who were watching the meeting live stream on youtube so these were two very well attended meetings by our community during the town hall meetings we did have the opportunity to answer questions live but we also enabled the q a function in zoom which allowed our community to type in their questions for us to access at a later time we had over 500 questions submitted between the english and spanish meetings and we are currently in the process of compiling all of those questions and weeding out

078the duplicates and we're going to put those together in an faq so a frequently asked questions document which we'll post on social media the website and send out to our parents via blackboard we also use social media as a way to engage our community in the reopening conversation we posted our reopening announcements our town hall meeting links and information as well as links to our reopening documents were posted on on social media for our community to access our district level communications push also included the creation of a reopening guidebook so the guidebook covers safety guidelines protocols and it contains a lot of information on what students and staff can expect for returning to school these guidebooks were shared via our blackboard communications modalities on social media and they are also currently housed on our website

079um for those who wish we can make printed copies of this of these reopening guidebooks available it's important to note that these guidebooks may change depending upon guidance from the los angeles county department of public health if and when changes occur we will update the documents on our websites and we will send them out again via our blackboard modalities uh one item that i missed that i didn't add on the slide is that we also created a reopening video i'm using our principals as our our star actors and some wonderful think together students to give an overview of some of the changes our community can expect within the school day do we have any questions about our district level communications push yes i have one so if someone wants a printed copy how do they

080get that because i this is the first time i've heard that they're available like friend i know when i was at my school site call like one parent was saying um in spanish she was like i haven't received anything yet like like i i i think um implying that she was expecting to get something in the mail like i so i i'm just wondering how are how are we ensuring that people who need a printed version get a printed version uh we can make sure that we have some copies that are readily available in our front offices at the site level i can also post some information on social media and on our website including a contact email address for those who wish to have a printed copy well i think the difficulty is the

081people who probably need it the most are not going to be on social media or on you know electronic methods to communicate so i just i'm pushing us to think about how do we make sure that we're informing those people who may not be accessing information that way is there a way where um as we're reaching out to parents right that you know to ask them if they're going to have their child come back or not can we include uh what do you guys think of including something if you would like a copy of the guidebook you know to let to let us know does that make sense yes um i i would defer to mr ortega to see if that is something that we are able to add to our questions we definitely can

082um but just to note some sites are about 93 percent done with contacting all of their families so it would be a re-contact uh in terms of letting them know that hey you know there's a guidebook on the website but if you need a printed copy just let us know we can do that but but again some sites are are close to 100 done uh with their uh phone calls uh to their families or perhaps maybe an all call or an email um like a blackboard alcohol yes that that is that is definitely doable you uh look at you you mentioned the faq do we have a any kind of timeline or or turnaround estimate as to when the faq can be made available my goal my goal is friday but certainly no later than

083monday what is an faq it is a frequently asked questions document so what we did was we took all of the questions that our community submitted during our town hall meetings and we are answering them and putting it into a document that we will have readily available i was thinking or maybe maybe each school site can um notify their parents or um regarding the the the book um you know during their their meetings i mean if they're having meetings with parents and um you know i don't know put posters around just you know not everyone attends the meetings also so it's just hard um to reach the people that do not participate do not come to the pta meetings you know do not have social media those are the people that we're looking for you

084know that you know how do we reach those parents i think we can do we can do both so i know that some of our sites have already um already had their meetings but for those who have not uh we can ask them to include that information in their meetings and then we could also do as the board president suggested and and do an all-call regarding the information do you have any other questions on our our district level communications push no okay uh next i will briefly touch upon our site level communications push i know some of our principles will build on this a little more further into the presentation as a whole we wanted to ensure that we were communicating the same things at the site and the district level so our sites were

085given a communications plan template to help them plan their communications efforts it included suggestions and recommendations of details uh to include in their meeting so that we ensure that our community is hearing things multiple times so just as an example of details included in the site communications plan template we included a reminder to the principals during their site meetings to mention to parents that students should bring a refillable water bottle to school each day since the water fountains will be inaccessible our sites are hosting two different types of meetings a one a large town hall type meeting and then a second follow-up meeting to allow parents to ask any additional questions they may have and since our principals are very in tune with their sites they know how their sites respond to communication best we

086ask that they employ a minimum of three communications methods to advertise their their site level meetings and their site level details regarding return to school and reopening plans do we have any questions on the site level communications push no not at this time thank you and now i will turn it over to laura clark principal of dalton elementary good evening everybody can you hear me yes yes okay wonderful thank you so much um good evening azusa board azusa cabinet and azusa community it's my pleasure to share with you tonight uh the plan at dalton and what this looks like at a school site as i get started i really need to give a lot of credit to our classified and certificated staff a lot of work has gone into this already are classified have been

087working every day on campus to get everything ready so i just want to give a big shout out and thank you to them thank you to my certificated staff as well for everything that they're doing shout out to greg cahill who's been my my um big supportiveness as well as patricia and sylvia and vanessa and miriam and everybody else lucy and hilda this has been a lot of work and i just appreciate everything that the staff is doing they're working very hard to make this great for kids so thank you so much okay i will share with you what the entry points looks like look like at dalton so we have two entry points one is for the cafeteria and earlier latasha talked about the big thermal scanner and we have that in our cafeteria

088so half of our students will enter through the cafeteria and half of our students will enter at the east gate and you'll see that on the right hand side the reason for the location of the two entry points is that we want to make sure that students are given enough room to be six feet apart while they're lining up and getting ready to go so in order to provide that social distancing i need to spread out the classes across the front of the school to provide that social distancing the students will be supervised by staff there are markings on the ground with color matching with their classroom color so that they know exactly where to go signs are posted that show them an additional an additional visual to show them where they go the second

089gate will have a hand no touch thermometer so they will all be scanned as they enter the campus gates will open at eight o'clock students will enter and they'll be scanned as they come in teachers will meet their students at the gate or at the cafeteria front area there at eight o'clock they'll walk their students in and they'll go straight to class again there'll be plenty of supervision out front to monitor while students are lining up and gathering any questions about the entry points yeah okay thank you staff will enter through the office they will also be scanned you'll see on the right hand side in the photo that is our staff thermal scanner or for any visitors who come into the office there is also a binder right next to the thermal scanner that

090you get in the photo right now but they sign in to show that they've entered campus that helps with contact tracing if any issues come up and we know who's on campus at any time so they check their temperature as they enter the campus we have four exit points for students this is uh for two reasons one we don't need to take temperatures when they leave so i don't need to concentrate students and it also allows for us to space students apart at the exit points and have the grab-and-go lunches ready there for them on table so it really helps on several levels to have two entry points but four exit points the staff they do not need to leave to the office to have their temperature taken but we do want them to sign

091out in the log again just so that we know who's on campus and who is left this is placed outdoors under eaves inside the campus so they can come sign out and then leave any gate or door that they choose our classrooms have been set up for social distancing the clock the desks have been set up um four feet apart that's leg to leg four feet apart you can see tape here on the florida show where the desks need to be returned in case they get bumped or moved or slid for some reason these plexiglass have been double double taped down to the desks as latasha shared i um i wrestled with one today just to see how strong they are and it's very strong i don't think that these will be um flopping on

092the floor at all the tape that was provided was really good and what you don't see in this photo is the arrows on the floor to mark the traffic flow through the classroom those have been placed since this photo was taken you can see on the bottom the teacher teaching station since the teachers haven't returned you won't see all their air finally on the desks but on the desk at this point but you can see that they do have the plexiglass in place to help give them some protection every classroom has also been given a set of gloves and those sanitizing wipes that natasha shared earlier so that we make sure that they have the protection that they need in each room any questions so so how um i mean if they have books or

093i see she has materials in the back how are those i don't know how to explain it but you know how are students being able to to utilize them through the teacher what you're looking at here is that they get the student the teachers materials that they keep they will not be able to share materials so the teachers won't be able to pass out books and collect books or you know collect papers there won't be an exchange between the teacher and the student back and forth students will need to bring their materials from home they currently have their textbooks and their chromebook that they have at home and so they'll need to bring those every day but they will not be able to check out library books or or exchange they won't be able to

094you know share blocks or any materials like that at this time i i have a question um i i don't know if this is a for who this is but um since students will be bringing their their their books and there won't be any exchange um every requiring you know sometimes the students um don't have pencils or crayons so what does that look like that's a great but we can't give them things that they can take and keep and the district has provided us with um really cute bags um each student has a bag full of materials and we've already put those together and we're putting those in classrooms now so they'll be given a set of materials as a site at dalton we've also made a huge purchase of supplies for the classroom so

095they've received each classroom now has a huge a few several boxes of supplies so they can certainly pass out pencils and erasers and crayons they just make them back so the student will keep them in their backpack and keep them with them and they have the cute bags that the district provided so they have they'll have what they need they just won't be leaving them behind okay and then my next question is since they're going to be you know when the students come into the classroom for in-person learning at times they mean they may need their their chromebook to go into a specific site or they're you know reviewing um a book or or something online do we have extension cords readily available for for you know for these uh to for students that will

096need the extra um what is it an outlet is the district or is that a site thing i don't know that's a really wonderful question i've been working on that to um to order some more power strips and to work on extension cords because that is an issue that if the kids don't come with them already charged and i know some parents have said that some of them don't last the entire three hours they need to be plugged in so that that is an issue that i'm working on at this time okay thank you no problem any more questions about the classroom not at this time thank you okay thank you our social distancing outdoors we want to make sure that students and staff are not passing each other in the hallways and so to

097do that we have traffic flow directions at dalton the way that our school is configured it's very easy um to create some circles so we have some ovals some long ovals of traffic flow so yes it will mean that people have to walk at quite a distance when they're you know they use the restroom and then they have a long way to walk back around the classroom but you know we need to stretch our legs we've all been stuck at our computer so um i don't think that that will be a problem at all um we have the the way that i've done the traffic flow is the youngest students have the the restroom the closest so they won't have as far to walk um to get to the restroom and then they can walk

098the rest of the way so when students are entering campus exiting campus using the restroom they will all need to follow the traffic flow staff as well we also have markings along the around the campus so that when students need to line up um whether they're entering the classroom or exiting we have places for them to stand um six feet apart and maintain that social distancing we have plenty of signs up around too we have max capacity signs for each room based on ensuring that folks can stay six feet apart from one another the classrooms it's determined by how many desks are in there including staff desks these signs that you see here these are for the lounge for restrooms so we're being very conservative to make sure that social distancing can be guaranteed so

099if someone um will just say um needs to go to the restroom when there's only three um people can go the person has to wait outside till next person comes out and right that's exactly and that's why same with students that's the same thing with students restroom yes exactly it's the same thing with students so that's why i wanted to make sure that the hallways have um markers along them so that when a class is waiting um to use the restroom they have a place to stand while they're waiting because there probably will be a wait so they'll be going per class yes we we have a schedule already set so that each class has a um an assigned restroom that they will always use and a time that they will go as a group

100and that time will also serve as their recess time mixed in together if a student needs to use a restroom outside of that schedule we have a walkie-talkie for every teacher and staff on campus and so the teacher will say on the walkie talkie room 12 has a student who needs to use the restroom and so the staff that are assigned including myself and and other office staff and other staff who are available will then respond yes i will be there so we know that someone's covering it they will the teacher will send the student to the bathroom and they will be supervised in terms of not the staff won't go into the restroom but they'll make sure that there there isn't a uh traffic a bunch of traffic at that restroom at the same

101time exactly yes thank you remind them did you wash your hands and you know those little things but yeah we'll be there to make sure that we don't have six kids all you know in between the schedule lined up thank you no problem indoors we uh while we want to make sure that staff have adequate places to take their breaks we also want to make sure that staff aren't gathering that they're not getting together and having a party in the lounge so we do have that max capacity lounge the lounge is available for people to use the microwave and the refrigerator and get any anything they need um we have a couple of stations set up with plexiglas for those staff who are here full time who need a place to go eat but their

102schedule is staggered so that they will not um we won't violate the max capacity but staff will be allowed to take their breaks our office is also [Music] marked very well with not only the max capacity signs but marking where to stand and where not to stand where to go to make sure especially for those who are seated at their desks that their space isn't violated so in addition to the plexi glass we have markings to to make sure that um that the rules are followed and social distancing is being maintained so let me ask you um back to the last picture you know someone's using the xerox machine who wipes it down for the next person to come and use it that's a great question because you know in the morning you know teachers

103will be using it right that's a great question exactly thank you for bringing that up we have one of those buckets that latasha had shared earlier in the in this work room and so every time somebody uses the copy in fact you can see i don't know if you can read it but right above the copy machine there's a sign that says please remember to sanitize the copier each time you use it thank you so there is a bucket right behind i see yeah okay yeah now i see it yeah okay good so indoors again there's there are plenty of uh space between the desks and the plexiglass is in place it's set um the classrooms are are ready to go i also set up lines inside the classroom for students to line up there

104isn't enough room for all of the students to line up at the same time but at least it gives the teacher the opportunity to have the group start to line up before they head outside so then they can excuse each row one by one and allow for that space we have signs everywhere it's almost obnoxious we have signs everywhere to remind um regarding hand washing and staying six feet away wearing masks and do not enter if you're sick um this has been a daily job for all of us to to put up more and more signs so um we've put the sign people in business so there are signs everywhere every room you go i don't think you can look anywhere on campus without seeing a sign so since you know you have elementary school

105and i know how hard it is for the little kids to you know stay away um 60 uh um six feet away who's who's monitoring these students or or how's that gonna work supervision is very important and supervision is has been one of my number one um tasks to make sure and ensure that we have enough supervision for each student and and for each group um the numbers have been a very key for me um yesterday was our due date for tk through second and i was just waiting until 12 o'clock yesterday our due date for parents because um with supervision being so important i really need to have those numbers and it needs to be hard and solid so um i will ensure that that there is enough supervision to ensure six feet and

106that that students are following these rules so that's that's a big one i'm sorry so this probably goes to um mr ankio so um does that mean that the um i call them new duty eights but uh i i think uh zuzia unified comes from different but but but the aids that are out cactus aids are are they returning when when the students return mr okay yes uh noon supervisors are their advisors thank you and uh yes we um we have uh our new supervisors are going to be front and center as our part of our elementary supervision um and um i saw workflows from ms clark come through not too long ago to really account for the extra hours that they would need to be working thank you very much for that we also

107have the isolation room that latasha shared with you earlier with our cots um for for us we have a very large room you can't see that in this photo but it's there there's plenty of space for social distancing and keeping it safe since this photo was taken we've also put up the plexiglas for the the person who's manning this desk and i heard earlier on the question regarding who will be assigned to the room and i know for every site it will be different for dalton because our office is very small we haven't been modernized yet um one of my considerations was um making sure that my staff is is able to have six feet of distance between them and so it actually makes sense for me to assign my health aid to this room

108not because she'll be needed most of the time most of the time this room will be a quiet place but it allows for my office staff to have distance um between them so um we the health aide and i have had a discussion about um for students who have health needs other than needing an isolation room how we will address that um again we have our walkie-talkies we have some picnic tables right outside we have other spaces that she can utilize for that but this is actually a great place for her to work and be safe herself and keep her safe self um social distance from others within the office so we will have our health data signed at dalton daily scanning protocols so again when students enter they will walk by this the ones

109who enter through the cafeteria will walk by this thermal scanner it's pretty nifty it's pretty neat i recommend you check it out sometime it's pretty fun you can have a whole group walking towards you and right above their forehead it says what their temperature is and so it's it's um it turns red if they are above the 100.4 so it's it's it's um it's easy to administer and easy to use um it's not tricky and it's kind of fun actually so it's it's an easy one we have the handheld no touch for the other gate and that's pretty quick you don't have to touch it you just hold it near the forehead and as the students walk by it registers very quickly it's very doable we have a closet full of ppe and like latasha

110shared earlier as soon as we get low we ask for for new a new supply and that's pretty quick and easy so and everyone knows where this is playgrounds cannot be used the kids cannot um you know share items they can't share things that they touch so they will not when they do go out to recess they will be able to move but they will need to stay six feet apart and they won't be able to use balls or frisbees or other things that can be shared these are nifty these hand sanitizing stations you can see on the the bottom they have a foot lever and so we have 11 of these for dalton school so we have um locations all around campus they're brought in every night because i'm sure they'd be you know

111pretty popular they're pretty neat um so we do bring them in every night but you push the foot lever you put your hand out it squirts right in your hand and so you don't need to touch anything to get some hands on it this is great when hand washing is not feasible um in in the moment for example students are walking into class at the very beginning of the day instead of sending everyone to the restroom to wash their hands they can just get some hand sanitizer and um you just put them throughout your campus exactly i put them at the end of every hall i put them um right outside the front office right inside the front office um oh gosh i mean i have 11 of them so right outside the cafeteria a

112couple places it's they're all around okay thank you [Music] claire could i could i actually uh can we go back one uh slide looking at the playground i'm from your from your vantage point um can can you describe i'm trying to imagine our you know six-year-olds out and we say that you know but they can they can be outside on the playground uh but keeping distance how do we how do we manage that how do we supervise something like that so one way i'm working on it is because it's on a schedule and it's spread throughout the three hours and only two classes can be out at once and given the numbers that i already have um some classes have as few as six kids coming um and as many as as 15 so but

113because they're spread apart and i have i'm assigning supervisors um to to keep the classes separate so they'll be going to two different areas so the blacktop over here the grass over there depending on the weather so already it's going to be a very small group six to 15 students and so then that supervisor will give the rules for that group um in terms of you know you you you know this group can play over here these this student can play here so it's going to be very strategic depending on that group of students um to make sure that they're kept separate thank you yeah that visual is actually very helpful thank you no problem instructional groups um ms mitchell uh already dr mitchell already shared that um with you so um our instructional groups

114will follow exactly what dr mitchell shared earlier um that won't that won't be any different at dalton cleaning schedule we have a very strict cleaning schedule we're going to make sure that i know the conversation earlier was about after the students leave but we also um in the recess schedule that i have laid out there is time in between for the bathroom to be cleaned between that group and the next group that comes in to have their recess and their bathroom times so it's a very strict schedule that needs to be accomplished in a short it they have 10 minutes to clean the bathrooms i have two custodians um who will be working on that between each um break and we'll also be cleaning the door handles and services that are touched throughout the day

115so there's a very strict regimented cleaning schedule to ensure that that all happens while students are here in addition to after students are gone um there will be a break schedule like i shared earlier so that staff are not um having with their breaks all at the same time the bathroom rotation so when i mentioned that that classrooms would be assigned to bathrooms and not use any other bathroom other than that bathroom that's true for staff as well so we have three staff bathrooms here and so um you know mrs smith will only use the bathroom at the end of room 10. um i don't have a mrs smith i was just trying to think of a name but um we are going to be assigning staff to restrooms as well so everyone will have

116that designation and the signs will be placed on there to designate who uses that communications plan like lika shared we do have a communications plan i had a parent meeting last week i had a great turnout my best turnout ever for a coffee with the principal it was it was pretty amazing between the two meetings i had 100 100 people present it was great because teachers came as well and it was wonderful to have teachers um share their their plans and their thoughts and their ideas and and really collaborate as a group that was really that was wonderful to see i didn't ask them to come but they just volunteered their time and and some of them came for english and spanish it was amazing to have that collaboration i have another meeting coming up

117right before on the 29th that's on march 25th um two meetings again for the parents i send a parent update every sunday we've been posting on facebook and um on peach jar to ensure that parents have enough information i have a written plan for our reopening and that's currently being translated as soon as that's done that's going up onto the website that should be going up tomorrow so that information's on there like like i shared i recorded the parent meetings and those are up on the website as well i also have a communications plan with my staff i've been meeting with the entire staff every monday yesterday was our second monday in a row just to make sure they have all the updated information i send a daily update to them as well as a

118weekly update so they get plenty of information our parents again through those blackboard calls they get the text the emails the information through the app the phone calls so we've been blitzing with the communication to make sure that everybody has all the updated information that they can they can get everything i know they know mask wearing is no by the way these are siblings so um the parent was so kind and to take this picture for me at home but mask wearing is going to be um enforced and the full face covering and the proper wearing of the mask and clean mask we do have we will have masks on hand in every classroom and on campus but we do already and if a mask becomes soiled or breaks they'll have that but we are

119encouraging everyone to bring their own masks to campus i think that's it for me so thank you thank you laura that was great thank you thank you okay i think that means i am next this is dr ristinas over here hopefully you can all hear me so we can hear you okay perfect thank you well thanks for inviting me to share a little snapshot of our amazing ellington campus um like laura mentioned as well everything that has been implemented at ellington has been a complete team effort a big shout out to my custodial staff who i think i have a new request for them about every 15 minutes um but they have been amazing at checking and rechecking along with my amazing resource teacher my entire front office staff it's really been an all hands

120on deck approach so um before we even begin it's a huge shout out to them with a huge thank you um with regards to tonight's presentation i've broken it down into three different areas with regards to reopening ellington those three are areas that i have broken them down in an effort not to be redundant are preparation communication and training and logistics um as you can see here on the front picture uh what's important to note about ellington is it's really separated into three larger wings um so that what you see there on the screen on the left hand side is the tk32 wing on the right hand side they're behind our cafeteria we have our three through six wing and then all the way in the back of our campus is our middle school area

121which is our seventh and eighth grade so did you have to remove your your little book uh thing out that you had outside there no we didn't we actually have kept those out there and they get cleaned every afternoon thanks to my custodial staff and they keep that on their cleaning schedule as well because we want to encourage our community to keep reading so we ask them not to give us any books but go ahead and take them so we refill them for them and they get taken out almost every single week great yeah thank you for asking i like that thank you and that's thank you a huge shout out to mrs hagian um for for putting those efforts in and um getting those on our campus and in addition to that refilling those

122books every single week so a huge thank you to her with regards to preparation we can move on to that next slide here that i'll show you pictures uh these signs as laura mentioned we have 386 signs i have counted them you're welcome to come on by ellington's campus with your mask on and make sure your temperatures take into account them with me we have counted all of them because we want to make sure that it's specifically across every single corner of our entire campus most importantly the signs that you'll see right at the beginning right at the front of the campus of course you see a huge red hand but it means to please make sure that you're staying away if you are sick the number one importance of some of these signs of

123the very front of the building are for prevention we want to prevent the spread of the virus first and foremost before we even think about coming to the campus so if you're not feeling well that is first and foremost extremely important the signs are also in english and in spanish to ensure that comprehension is across the entire community for whoever is uh has a student on our campus to make sure that they understand what they mean um and of course wearing a mask is alongside every one of these signs at ellington if you drive by our campus you should be able to see them from your car you'll see my fancy glamour shot here on the left hand side because i wanted to give you an example of how easy it is this is the

124tiny temperature scanner that is within the office so as laura explained one of the new procedures for our faculty staff and any visitors that come to campus is a couple of unique different steps that are new of course due to coven so faculty and staff are not allowed to enter their classrooms first they must come through the office first to have their temperatures taken they often also fill out the symptom checker through a google form before they come to school we ask for that symptom checker to be taken before they come as principals do as well before you get to campus to ensure that you're checking your symptoms before you even arrive on the campus you'll notice on the right hand side that is just a snapshot of the front office um those have actually

125been upgraded since this picture was taken uh thank you to latasha jamal she came by and made sure that they were installed correctly they were nicely installed last week so they're a little bit higher and they are nailed down to that front office as well as the office staff that is working in here our custodial staff has also measured out the desks in there laura mentioned it as well we've had to move around some folks in the office because they were not six feet apart therefore we had to find a new location for them to ensure that their safety and to ensure that six feet apart measurement um within the office itself this is a fancy picture of the workstation i know it might not seem super important but it is because every single spot

126across the entire campus has to abide by the six feet of distance um some of those red signs that you see on the ground there we have posted those throughout our inside of our office as well as inside some of the classrooms there to ensure if that teachers know where to stand when they're working in the workstations they're also you'll see the blue x's throughout the floor that will make sure that teachers know where to walk and how to space each other apart so that they are not standing near each other within the work room there's also a maximum occupancy sign that's above the doors to make sure that teachers know not to go past the maximum occupancy for the each of the given rooms um as was mentioned before the entry and exits have

127changed significantly for our students per dph in cdc the entrance and exits cannot be the same so here our entry is in the cafeteria therefore the exit cannot be the cafeteria so we've made that extremely clear with the signs that say welcome and enter here both in english and in spanish to ensure that parents and students know where students are entering we've talked about this mega scanner before which you see here on your right the mega scanner of course is new we love it uh it works extremely well we try it out with our own staff when we practice using it so that everybody on the campus knows how to use the machine is extremely easy to use actually and we test it out often to make sure that it's working properly the mega scanner

128as we stated before can scan up to a very large amount of students but we are training our students to walk in in a line to ensure their safety number one and two to make sure that they're practicing staying six feet apart within the cafeteria on the floor there are arrows particularly to ensure our little tk's and first graders can kind of walk along those arrows that will show them what six feet apart looks like along with the signs for the older students that are up along the cafeteria to make sure that it's completely covered when you walk into the cafeteria we have flipped our cafeteria tables uh vertically as you can kind of see there in the entrance and we've covered them with signs so that they know to one wear a mask and

129two to make sure they know which direction they're supposed to be walking in our new nades staff will be manning that mega scanner in the morning in our community liaison she gets a shout out too we'll be standing at the door at the door there to ensure the symptom checker has been taken and that students know where to walk uh of course this mega scandal will be new especially to our little ones we want to make sure that they understand what that is and what it does after they walk through this cafeteria you'll see the next picture students uh will know uh where to be because their teachers names are out there the the names are really for the teachers as well so the teachers know where to go and that the new supervisors know

130exactly where to go because indian supervisors need to know exactly where the classrooms are located you have a question no okay no okay um also on the right hand side you'll notice um we've made tiny signs um that we've placed along cones we have approximately 40 across the campus that will guide the students around the entire campus the ellington campus is pretty big and we don't want our students to get confused with regards to where they go to kind of keep them on the tk2 wing so these cones have been um especially made for our little ones to kind of guide them around the building but just note that the teachers will be picking them up um where their names are here at these cones you'll also notice that there's blue tape behind mrs haken

131sign here the tape there is to ensure that as the supervisors are out there watching our students as they line up to make sure they know exactly where to stand and each class is spaced out with an additional skip of a line so that we're ensuring that they are six feet apart currently we have a small amount of students that are coming so in terms of the lines it will probably be reduced until we get that final count but certainly for now um this is working with regards to the number of students that we have returning here you'll see a snapshot again um as we've seen with laura's classes to reinforce the plastic partitions that are along each of the student desks the blue x's that you see next to them some of the tables

132at our school are double like they are here in this picture again i'm picking on mr hayden's class here but she has her class is beautifully organized and it's super neat so i wanted to make sure that you get to see all the little details here the x's there are required by dph to make sure that they know if a student can't sit there how will a student know well the huge x's alongside them know that no one else is allowed to sit there even though those are considered double desks that is what students were used to before so it needs to be really really clear extra signage i know it seems like lots of x's and lots of signs but the whole purpose is to be able to understand that there's no one that's

133going to be sitting next to you at that table um like laura said too we've tested these out to move them around to make sure that they're not budging however we have been supplied via the district with extra tape to make sure that we have these on hand should any of them come down we can easily fix them the teachers desks and workstations also have similar plexiglass as well the teachers may adjust them accordingly to their workstations they all have designated different areas in their classrooms when they came in uh they they let us know and the custodial staff know exactly where they wanted to work in their classrooms so we made sure that it was organized that way so that the teacher can access their materials and can access their space in an organized

134way and also in this particular room she can also turn around and write on her whiteboard if she needs to so there's no need to be fussing around with anything and also making sure that if she needs to adjust that plexiglas she can every single classroom at ellington has a sink um so it's really important about this picture i know it's a picture of just to think but it's more than that it's important to recognize that we've bagged up those water fountains because they're not allowed to be used so it has to be more than a sign we actually had to cover them up to ensure that they are not being used to ensure the safety of all of our students in addition to that all the water fountains across the campuses are covered and

135they have caps that will be coming as well but they are covered currently with um bags and they are taped down so they do not get removed um the hand washing uh is also encouraged with the signs here it becomes part of the routine for the teacher for the students and the signs are in english and in spanish as well with regards to communication and training one of the most important things to remember is to make sure that we kind of overdo it with communication i encourage my parents to reach out via email and call me personally to answer any and all questions that they have so even before our town halls we've asked them just call us so that we can share information with them and certainly when they have questions that we don't

136know the answer to um arturo will tell you i will email him directly and then i usually ask vika to add it on the faqs because they might be really great questions that i think everybody wants to hear um ellington town hall went very very well we actually did that today and we also have another one planned for next week the faculty has been trained as well i've gone over all of the entry and exit procedures with them very similar to the snapshots that you got here as well and gone through their protocols and procedures also very specific to the teachers would be of course their class lists as we finalize those and we decided to personally call all of our parents um from k-6 as we're working our way to the end of that

137list we thought the personal cause would be just a better way to communicate with parents um so if they've got a voice message from us please call us back so that we can help them also every sunday if you have not watched the guillermo in the show you should you should tune in every sunday i do a video with guillermo where we share this information any kind of information that we have coming up that way they have dates on hauls information and what's most important to know about the facebook account um is if you don't have an account it's okay because it's scrolling on our website so you don't have to fuss around with logging in or any of that you can just go onto the ellington site scroll to the bottom and you can

138watch every single video that i make every week yeah of course you can call our office from 824 and blackboard messages have been sent out one of our amazing teachers also keeps up with their instagram and our meetings have been done over google meets today's town hall was also recorded and has been posted to our facebook and of course i encourage them to ask any questions that they might have missed from that give us a call directly or to post it directly there on facebook you'll notice there's a ton of messages throughout our videos that we do every week that we i usually get an answer to them right away the same information has been shared with faculty with staff with community and we're asking our teachers to also help with uh sharing this information

139with our students i pop in every every week to talk to our students to ensure that i answer their questions as well because the students are curious too about coming back and they're pretty excited so i check in with them often and certainly pop in there to support the teacher to answer any questions that they might have so all stakeholders have been included with regards to the mitigation procedures all the protocols that have been put into place and of course we're going to continue to repeat that up until our opening dates that next slide showed you uh walkthroughs walkthroughs have been a significant part of covid all of these procedures that have been put into place have not only been shared with principals in writing and through our weekly meetings but physical actual walkthroughs on

140our campus and that includes um our amazing district office staff who comes to support us and also tells us hey you guys forgot some tape here so we go back we make sure that that's checked upon it and at ellington i included my entire front office staff my think together partner so thank you to mr e and his team my custodial staff my front office staff and my health aide who i figured if i'm missing one day the show must go on so i wanted everybody to be included in that walkthrough so that they can see everything that's been put into place and everything that needs to be put into place if we find areas where we need to fix something or upgrade something that way everybody's on the same page because it's really important

141for everyone in the office to know exactly the same information that i do because when parents call it shouldn't be a wait to answer the question everyone should be able to answer some of the same questions that everybody has so entry and exit establish the floors so what's you depart in the classroom versus outside the playground the equipment and what's on the checklist has been shared with my office stuff so everybody knows exactly what needs to be completed in one as far as logistics um laura also share this briefly with regards to our breakdown of tk or three four or five six again on that next slide here you'll see again the front shot of our school and the improvised here uh blue tape that is down still which is great um because of course

142we're getting rain so we upgrade that uh the tape to make sure that that's staying down so that's checked upon daily to make sure that the signage is really really clear um our tk2 3 4 and 5 6 have been the parents that we have contacted up to this point and again as laura mentioned as well with the lunch grab and go those exits for our students are unique to the grades so the tk2 has its wing for exits are three and four and then our five and six due to as well so there's exit signs that are clarified they're not just for the students and the faculty but also for nutrition personnel because it's nutrition services who are going to be handing out those lunches so they need to know exactly what grade levels

143are exiting where so it has to be really clear for everyone that's involved with every single protocol and they have gotten a map of the ellington school to know exactly where each of these gates are to be able to grab those lunches and go for exit and then last but not least we encourage our students to have a great day of course i know they're really excited about coming back and we try to make every sign as clear as possible and encouraging to every student even the exits so um thank you for allowing me to share a little bit of the ellington uh campus for you to see all the hands that have been working really hard to make sure that the campus is ready to go thank you thank you for that thank you

144and now it's my turn good evening madam president ariana's members of the board superintendent ortega cabinet fellow colleagues and everyone watching from home i am diana rojas principal of lee elementary school and i am delighted to join you tonight tisha nim so as we know the purpose is for the safe return of students and staff for on-campus learning these are some of the preparations that we have made safe ingress and egress plants have been developed with the science basis for maintaining social distancing requirements consistent restroom disinfecting sanitation sanitizing schedule develop no shared spaces beyond the classroom and restrooms our entire campus has been deep clean custodians have been trained in proper disinfecting sanitizing techniques and our classrooms and office spaces that are in use are clean daily our drop-off procedures are going to be that

145all of our students um will be dropped off in front of the cafeteria doors mass will be worn at all times students will stand six feet apart on blue x's that have been labeled on our floor floors um throughout the campus our covered 19 symptom daily check questions will be asked before they come through students will follow the blue arrows as they enter and walk through temperature through our temperature scanner and our students must independently walk onto campus our pickup procedures our students will be dismissed at the south east gates by the parking lot and a sac lunch will be provided at their exit and here's some pictures to show you um the progress that we made so here you will see the cafeteria entrance um has been labeled with the signage um to make

146sure that everybody knows that they are to stand six feet apart not come in if they are feeling ill and to wear a mask you can see here on the floor we have designated x's that have been marked six feet apart my custodial team has done an awesome job of labeling these excess all the way to the public sidewalk here you can see we have designated the x's on both sides of our entrance of the cafeteria so that we can have two lines going at the same time here you'll see that entrance to the cafeteria um the blue arrows have marked the path of entry and exit um and you can clearly see there's a sign there for the kids that says follow the arrows here's our cafeteria temperature scanner that my colleagues have already

147informed you about here's our amazing custodian mr danny hartman being our model as we use the temperature scanner so you can see how it clearly reads the students or the person's temperature you can't see it too well on the screen but it creates a a frame around their face um and if their temperature is appropriate it will be green um and if they have an elevated temperature um it will turn red so it's color coded and also as well the temperature is shown on above their head which you can't clearly see there um once they come into the cafeteria um they will have a designated line where they will line up um they are the same lines that they had before but skipping a line so that we can maintain that six feet apart i

148mean you can see here the multiple lines have been clearly marked with an x showing where they should stand we have also designated flow travel mark markers in the hallway um uh our latasha and the mlt team got us these fabulous big arrows um that clearly indicate the flow traffic as you can see one side of the hallway is for going down and the other side is for coming up um here you can see the designated flow of traffic also to the classrooms has been marked um so not just in the hallway but also as they walk to the classroom the markers will indicate which way to travel coming up and down the hallway and entering your class here's just some more pictures showing the hallways and their markers um hand sanitizers as laura had

149mentioned have been located um throughout our campus um and in the hallways the fabulous thing about these sanitizing stations is that there are no touch so the kids can easily just press um step on the pedal and the sanitation will come out for them here are some classroom preparations that you will see next room occupancy signs have been posted entry and exit doors labeled classrooms have been prepared for physical distancing student desks are four feet apart from one another plexiglas has been installed on student desk and the teacher's desk or the table flow travel markers are in place and non-use items have been labeled or turned and ppe is in place here you can see all the signage um that my colleagues were talking about um all of these assignments have been placed um on

150the outside windows of the classrooms um here um i have the good fortune of having two doors um in our classroom for our students at lee so one door has been clearly marked to enter and the other door to be used as exit here's just another example of classroom signage um and the arrows um also indicating um which way to walk when the the students walk into the their classroom here's the classroom flow travel markers um um from the entry point you can see how the path is clearly marked showing which way to walk as laura had mentioned um there was markers on showing the path of for them not only how to walk as they come through the classroom but also um the designated way to get to their desks um you can see

151here also as well the plexiglas and the wonderful kind of um half square um that our custodians have placed there to make sure that um the students are placed i mean not the students the deaths are placed the desks are placed back um in their proper location um four feet apart um if they are removed when cleaning also here you can see the picture um that shows the cl the classroom flow of traffic markers um to indicate the way the students should exit the room and you can also see that the door has been labeled with an exit sign here's just a picture showing the student's desk how the plexiglas is on every single student desk and also on the teacher's desk or table as i mentioned before all of our sinks in the classroom

152have a hand washing signage in both english and spanish and the water fountains have been covered to indicate to the students that they are not allowed to use it non-used classroom items as ms pena had asked what about the items that were showing there um behind the teacher's desk and one of the pic pictures um here you can see they have been clearly marked with caution tape um to indicate that they are non-use or they have been turned around if we can easily do that here's some more non-use equipment you can see that our picnic tables have um signage on them or caution tape and even in our lounge you can see the couch has been marked as a non-used item now break some restrooms a schedule classroom breaks and sanitation has been established at

153each school as my colleagues mentioned hand washing station and signage has been placed bathroom occupancy signs posted one stall and a seat closed in each of our student bathrooms water fountains have been closed the water dispenser has been installed and our playgrounds are also closed and designated areas for breaks and stretching have been clearly marked and now we'll show you some pictures so here's our amazing hand washing station that we have in our primary hallway with the sinus they're reminding the children how to properly wash their hands in both english and in spanish here's just some pictures of on the restrooms um you can see outside of the door the signage has been posted it's clear to the students to remind them that only one person should enter the restroom at a time inside the

154restroom there's one stall that has been marked as non-use since we only have two stalls in our in our school and then a sink has been designated as non-use as well you can see that on the faucet is covered and taped and there's signage on the wall i just want to ask a question regarding that yes um mr ross that i notice it um dalton school they had three students entering the restroom and you have one student and how how you determine the size of the restrooms or um how many um restaurants you have available is that how you determine how many students can enter yes exactly so in our um at lee we only have two stalls in our individual restroom um and so then out of the two only one is being able

155to be used um so that's our occupancy number there thank you you're welcome i'm here you can see that there's signage put on the water fountains we will also be adding a bag or a cover so that it's more clearly obvious to the students about not being able to use the waterfall water fountain along with the signage and then here's our wonderful flow water water dispenser that has been installed as my colleagues have mentioned everyone is very excited about this they've tasted the water it tastes delicious and also another non-touch item there's a petal at the bottom where the students will be able to just press the pedal and the water will easily dispense and the students will know that they can bring a water bottle to school to refill during their breaks here you

156can see our playgrounds um are obviously cautioned off um to indicate that they are closed and not able to be used at this time here's our um kinder playground that also has been designated as a non-used item here um if you can see um there's um markings um of six feet apart um and designated areas in our asphalt area where um students and classes can go for their break or for stretching and those areas have been clearly marked and shown with the x is six feet apart here's a picture of our isolation room as laura had mentioned um it is bigger than it actually appears here um but you can see here that there's a divider um and on each side of the divider there is a cot so there's two cots in this room

157and then all the great ppe supplies that we have been um given are in also in this room and here is just um showing our office entrance and just um like the cafeteria entrance and all the signage around our campus we have the similar signage in front of our office um reminding people um to obviously not enter if they do not feel well to wear a mask to keep social distance here in our office door you can also see their signage again the occupancy that our office can hold at this time we are asking our parents to call us if they have any business and that way we can assist them as much as possible over the phone obviously if they need to come into the office we ask that one person at a time

158or one family at a time come into our office once they come in you can see here the temperatures scanner that dr rusinos was talking about our mini version for the office and then there's also a sanitation station placed in our office here's the changes that have been made to our school office um there's the plexiglas that has been installed here on our counter and i know that every single um desk in our office will also have some additional um plexiglas that will be installed um as well as on my desk in my office and they were here measuring the other day to make sure that each of our desks in the office have that plexiglas oh and you can see the arrows here marking the path through our office area here's our staff lounge

159um you can see and on the front of the door the signage there um also reminding our staff about social distancing wearing a mask um the occupancy um within the office um and here in the staff lounge you can see how the tables have now been rearranged and um there's markings about six feet apart um and so right now you can see that at this time there's only a capacity of four people um in our lounge at one time here's a staff workroom um that has been also clearly marked with a flow of traffic um and indicators on where to stand um to be six feet apart while you're in the work room on their signage above as you can see in our bulletin boards reminding our staff of the occupancy keeping um socially distance

160um i think you can see right there on top of the copiers there's um some packages of wipes so that every time someone uses the copier they can wipe it down these are all the many forms of um ways that we are using to communicate to our parents we have decided that lee to use a google form as our first method of communication regarding our parents choice of whether they would like to return or stay in distance learning which they have until this friday the 19th to respond to that google form and then we will begin calling um and then they all receive through email on friday the reopening guidelines from our district along with the dates of the reopening and the link to the google form we also share all of our communication through

161peach star facebook and the robo calls and so um here at lee we are very excited to welcome our students back um my awesome custodial team of danny and all have done a fabulous job getting our classrooms and signage and arrows placed everywhere around our campus and my amazing office staff and my resource teacher stacy are working very hard to get the information from our parents so that we are prepared and ready to go on the first day back so we can't wait to welcome our lee lyons back home thank you ms rojas so how ready are we well we hope that tonight you were able to gauge uh that we are very ready and we are very excited to welcome our students back i would like to take the time to thank all of

162the classified i think you heard that tonight all of our certificated administrative staff that have done so much uh to to help us be ready for the reopening i also want to thank personally ms clark dr rossinez and miss rojas for joining us tonight and give us an insight and a just different perspective into the site-specific preparations that have been made ready for our reopening at this point in time we are all available including the principles if there are any further questions or comments from the board um i have a few questions um first of all yes i do want to thank um laura clark and um they let us see they're seeing this and daniel how they did a fantastic job that was really good i would be safe to be going back to

163their school for sure um i just wanted to speak about the teachers um back to the um plexiglas that they're having in front of their desks i think it's really i feel it's important that they should have sides on there because who's to say that the student is not going to walk up to them or go to i mean or or give teachers the option if especially elementary um if they would want one or not and um also regarding the the stations it's like one uh station per 500 students is is that is that right um natasha michelana can you elaborate on when you say one the the the the water stations where the kids gonna put the you know uh feel their um the water flows the flow waters i guess you know is

164it one per 500 students is that what i heard or not so not one per 500 students but there is one um in every cafeteria as far as the flow water and then we'll have two outside in the play areas throughout the campus so that will be three water bottle refillable stations on every campus so who would monitor that to to say that you know kids will be in line waiting or you know even playing around with it you know kids are kids yeah so um i agree and it will be a collaboration effort um through supervision um and at the same time we also have staggered time so it wouldn't be all the kids out at the same time but it will be a collaborative effort to monitor and supervise oh okay great and

165then i just feel back just to the uh isolation room and i i i think that they should um i know you mentioned that it'd be different step you know me in that room i i think we should be consistent in you know um see who is going to be um in that room with these students and and training i mean not everyone knows how to use a thermometer i don't know what kind of thermometers you're going to use um some of those things um you just don't use anymore just to go in there and start taking care of a student or you know that's i feel we we should be consistent and have again the health aide or or someone that we know that's uh familiar with whatever you're going to use in it

166whatever equipment you're going to use in that room yes ma'am thank you that's all i have to say uh i have a series of questions first let me say great job um appreciate the hard work it's it's very evident i mean even looking at every inch of tape that had to go down to every sign that was was hung up and and clearly there was a lot of work and attention put in um to every classroom and i and we're just seeing three of our sites and knowing that this has happened across across the the board is is incredible um so great job um just a handful of helpful questions um so to be clear students are going to be this is a question i heard from parents students are going to be asked to

167carry their chromebooks to and from to school and back home i thought there was concern about wear and tear so so can you speak to that sure um i'd be happy to can you hear me yes okay um that's really up to the teacher if the teacher wants those students to be able to bring those back and forth um that's perfectly fine they're able to do that um the students um who are in the think together program for example are bringing those back and forth as well and so we're perfectly comfortable with that okay um and then yeah going back to a question that uh the board president brought up around power and i know that i think she you asked laura clark about what solution she has um i'm wondering if that's something that

168we should be centrally thinking through and and and thinking through solutions and not leaving it merely to school sites because that that it that is going to be a systemic yeah i think yeah thank you for that question i think that's a great idea as a matter of fact i wrote that down to be able to communicate with the principals to see kind of what their situation is and what kind of support because we can we can order those very quickly for the for the site and just as a piggyback on that because thing together has been coming every day i mean there's also lessons to be learned there uh because they're there from 7 30 to 2 30. perfect yeah okay uh there was conversation around there was once a requirement that if a

169student was if if there was a an incident someone was diagnosed with with covet in a particular room that that whole room would be quarantined and now that's no longer happening can we speak to what happens if i'm a student and i am i'm exposed and so now i am quarantined for 10 days what is my learning look like over the course of those next 10 days certainly that is another great question and so that would be very similar to a student who was ill right from i mean in any situation and so um that would be a situation where we would get the work from the teacher and then if the student you know when the student's well enough to be able to complete that work um and be able to you know provide

170that work for uh for the student so they would be able to complete that at home there's some nuance on that just to for clarification um if i'm like asymptomatic right i was just exposed and they're at home for 10 days they can also participate in the distance learning is that correct that is absolutely correct yes on wednesdays only they would be able to participate in um because there's two groups there's one group that's in person and one group that is um uh online right the synchronous and so they would be able to participate in that right that makes it yeah okay and then a question a question in regards to lockdown so if if a school site were to go into lockdown are there any modifications that we're making to to down or or

171is it in essence the same as it as it would be before uh so right now if there were to be a lockdown called by either our own staff or um a school i'm sorry a police department uh those procedures would be would be the same that's an emergency procedure okay and then last i just have a few questions in regards in regards to special education um so there there are some students who we have um who who require additional accommodations um and and even you know engage in you know certain aspects of stemming or or or other things that can be challenging inside of a a classroom setting especially if we're trying to maintain distance um so so i guess it would be helpful to know i mean what what are some of those

172you know limitations and so i i've heard people ask about fidget spinners and hand fidgets and some of those manipulatives how will that be handled if those if there's those small pieces that can't really be exchanged and and gone back and forth um so so with that type those types of equipments or other types of stemming i've heard there's some students who need to walk around or sometimes even run around you know in a room or space how will those types of situations be handled that's a great time that's a great question and so um to the you know to the greatest extent possible right we're going to be able to um provide the services that are outlined in the student's iep so let's just say that there is a student that has one of

173those um you know the device right so we would want to make sure that that student maintains their own device right that and there's lots of different things we can do we can have maybe there's a special um you know a bucket or a bin or something or a cubby where if the student need to put something somewhere um so yeah so students would be able to you know have access to those things that they need and then if they need a break if that's something that's in their iep then you know that's definitely something that you know can be arranged so um it's gonna it's gonna be a case-by-case situation but really to the greatest extent possible to really you know be able to provide those services for um students that have an iep

174thank you i i have a couple of questions at the uh from from the presentation but i but i also want to first uh thank um the principals uh raciness clark and rojos for for putting this together and i see a uh uniformity um across and so that that's that's really nice to see that that schools are are doing you know accommodating to to their to their environment but directly having the same protocol um all across so i do appreciate that great presentation um i want to thank the cabinet um for for putting in all this time you know for to bring to bring us up to date in how we can reopen safely for our students and for our teachers being able to partner up with um mercy pharmacies was was just amazing i

175i saw the amount of people that went to go vaccinate it it was it was great and the most important thing i think is we're giving parents the choice so there there's there's no right or wrong way it's it's prof it's just a preference for that family and respecting that choice and it comes down to to that to respecting that choice so i truly appreciate how asuza unified has come together and all of you guys have have worked hard to to to move this forward and it's going to come here before we know it but i do have a few more questions so kind of speaking on an emergency do do we say say we um we are you know we're open and uh there's an earthquake because here here in california do we have

176an inventory for earthquake preparedness for the supplies so that's one thing and when was the last time that it was updated so um first answer yes we do have inventory the last update i would have to get that for you and i can provide that in my board update okay thank you and the second question is a parent drop off so so i see that that students are are coming in like through the cafeteria and and so forth so i did not hear in the presentation how parents and i know it's individual to each school site um but but i think it's really important that like for example i know some parents walk their children to to school they don't use a circle drive and so at what point do the parents like you know

177not stay with their children anymore i i don't so that just came to my head you know is there something is there something you guys have talked about can can you share something that you guys yeah i'm going to actually turn to our principals miss rojas dr racinis or ms clark anybody want to address that question um i can do that go ahead um during my parent meetings i informed our parents that they will be able to um obviously wait in line with their children if they choose to um up until they get to the door um of course reminding them that they also have to maintain social distancing and how about for pickup because it gets a you know i i know we're going to have 50 of the students but it gets a

178little um congested and so what what does that look like dr racinis or miss clark you want to address that one sure and just to go back to the the drop off where dalton is going to have signs to tell visitors where they need to stop and can't proceed because what i'm what i'm concerned about is i'm concerned about groups gathering people haven't seen each other in a long time and i know some of our families um you know love love and miss each other very much so i want to make sure that that we're not having a gathering party out front so there are going to be signs saying you can't go past this drop-off is actually going to be i'm sorry pickup is going to be identical students will stand on the same

179exact spot where they were dropped off in the morning so as i said each class has a color code so um like ms pose class is read so any student that when they were dropped off they would go to their red marks and then at pick up they go back to their red marks and i strategically placed all the marks close to where the parents walk and where they drop off so that they can easily you know you know hi mom i'm here and they can leave their mark and go with their parents so that's why we're so spread out across the front inside of the school to accommodate that wow that's that's a lot of strategic thinking thank you for that i i really appreciate that and my my last question would be for

180miss latasha jamal you had you had answered answered that we have the m8 and we have the equipment that partners up with that um to to be equivalent to an m13 so um how do we know that it's equivalent how we tested it and do we have the results that you could share with us yes so in 2017 the district study initially to um upgrade to the ionization which identified that with our current system plus the ionization we'll have the equivalent of merv 13 and we also are and once the installation is completed we are contracting with a third party administrator who would do a testing to um test the surface and the air circulation for us to confirm that we are equivalent to a mark 13. and do you have that to share with

181us share the results the result after is that will be after installation we'll have a third party to come test oh okay so we're going to do that okay and after the installation could you please share that with us i'm sorry i'm not following a question so so what i'm asking you're saying that it first needs to be installed um and then tested to see if it's if we are at m13 is that correct correct okay so then my question is after it's tested just so that way we know we have peace of mind that it is m13 would you be could you share those results oh yes okay great thank you um i think those are all the questions i have um yeah i just have some questions about next steps um so so

182when are we when when can we as a board get a report in terms of how many families are choosing to continue virtual how many are planning on coming back in person um um i mean the more detailed information the better right so at least by the site level but i mean even understanding like grade level i you know i want to get a sense of of what's happening so just so when when can we expect that and is there a way to get interim information are you are you going to wait till you have the final information yeah i was actually going to recommend that uh that we can start in your weekly board packet updating you on a weekly basis on the progress for each school where they're at in terms of how

183many students are requesting in person versus distance learning by granville and then i'm i also want to just express my appreciation for everyone's hard work i know a lot a lot of work has gone into making this happen to even be where we are today um but i also want this to be future looking right and so we're already in the red tier right so people can't start looking at reopening middle and high schools um other districts have like already dates for those reopenings um and i mean i i think last i heard we might even be in the orange tier in a couple weeks right so so where are we in terms of thinking beyond i'm glad i'm very glad that we have an elementary plan like so where are we in thinking about

184the middle and high schools yeah we have definitely started to think about that um and we're hoping to to be able to to provide something here uh soon uh we're just again just trying to kind of parallel parallel this with the the elementary plan that we currently have right now um so again hopefully uh we'll we'll be able to to to share something soon but we have already started working on that so when you say soon you mean like within before the end of the month you mean after spring break at the first board meet like whatever before the end of the month okay does anyone have any more questions from the board um okay thank you again um it it has been a year since we have been an in-person uh learning uh one

185of the things that i i do want to express that i forgot was that um i i understand that there's been some you know uh why only three hours there's been questions right why three hours why not the full day and and so um i think it's important to to to understand that um when we are given restriction when we're given protocols that you know we follow them from not from l.a county from the cdc and i i know that we are doing the best that we can and you're constantly communicating with us the board and i truly truly appreciate the communication uh not only with the board but with our community um the way that the communication has been rolled out i i i have been here for 20 years um as an adult

186i have been here you know for for a long and i this is the first time that we carry something like that that we we've never done this but the communication has been great um at the district level and at the site levels and i appreciate the the principals that have taken the time to you know to address every single question and not uh hide or not try to you know every question is valid because we are asking parents to bring their children back and so you know their children matter our families matter and i can see that each one of you guys has taken the time to make sure that they feel like they're valued so i i that that's um the last thing i want to say i'm really really grateful for for

187that so with nothing further i would like to tell our isuzu uh tell our season families um that we're ready and we're ready to to open and whether you are at home whether would uh you choose to stay home whether you choose to whatever choice you have for your child i know that you will do the best that is for your family and at this time right now i would like to say good evening and this meeting has been adjourned at i'm sorry let me go ahead and i would like to go ahead and ask for a motion to have this meeting to be adjourned so moved we have a first by mr adrian board member adrian greer and can i please get a second second shall we head on here second by board member

188uh rodriguez pena any discussion none let's go ahead and cast our vote oh i logged out by accident oh you know what no worries okay we'll go ahead and start with board member cruz gonzalez i vote yes board member uh rodriguez pena yes i knew myself board member agreer yes and board member ariana i say yes there is four zero one absent we move this forward it is 8 10 this meeting has been adjourned have a great evening everyone