001a little too long so um we're gonna start the meeting at five after so thank you so again welcome everybody anybody else who's joined us uh we're i apologize for the late start so uh we had a long closed session so we are going to go ahead and start at to give people time to take a break okay um let's see do we have everybody almost okay high five okay i'm going to hit it is 705 and i'm going to go ahead and open the regular open session of the user's unified school district uh regular board meeting um item 4.0 open session uh flag salute will be done by j minge toronto i hope i said that right a valley so we'll go ahead and start with the flag salute i pledge allegiance to the
002flag of the united states of america to the republic for which it stands one nation under god indivisible with liberty and justice for all all righty so at this point we'll go ahead and go to roll call uh board member pena president board member cruz gonzalez here board member arianes present board member greer here okay and i'm here so we're all here next i'll go to approval of the agenda item 4.1 um we're going to pull item 10.6 approval of the memorandum of understanding mou with azusa unified school district and the county of los angeles department of public social services dpss and that's on the consent calendar so we're going ahead and holding that so do i have a motion to recruit i make a motion to approve except item 10.6 my second the motion
003a motion by board member pena and seconded by board member arianas and now we should all vote if we haven't joined a meeting join the meeting actually real quick discussion can you just uh explain why that's being pulled please yes um we realized that the date on the front page of the contract still had 2020 versus 2021. thank you okay i'm gonna have to log out and log back in just a second here i might get just out of the um it's not letting me join the meeting all righty now i can join the meeting there we go na passes 5-0 and next up um item 5.0 items from the floor public comment on agenda or non-agenda items 5.1 this is an opportunity for the public to address the board on agenda or non-agenda items
004no action can be taken on non-agenda items individual speakers may be allowed up to three minutes to address the board on any agenda or not agenda item to address the board please raise your hand while in zoom attendance so if there's anybody out in the audience just go ahead and raise your hand if you'd like to make me okay so it seems as we have no one okay now we're going to move to um item 6.1 comment reports and requests by the board uh board member greer hello everybody uh good evening um touching base uh with you all seeing is how we are a couple days removed from a national election um though we are still awaiting certain results um and so you know we're still waiting to see how how that uh plays out
005um i do though when we're looking at some uh local um results i do want to first take a moment to congratulate board member yolanda rodriguez pena um and just uh you know looking forward to continuing to work uh with you um and i do also want to congratulate um uh board member you know elect sabrina uh um and congratulate her as well and and would also like to um say to um helen grateful for just who you are and uh you know the the the race that you ran and your willingness to to serve the the community um and um still look forward to working with you um in uh the weeks the months and the years to come as well that's all i am thank you uh board member pena yes good evening
006everyone um i just want to let you know i want to thank um music director mary turner for the beautiful um dia de los muertes that they had uh the concert with the mocha and the students the music was beautiful but also they were all uh dressed up and they had their faces painted like a dia de los muertos i just want to thank her again for entertaining us it's always really nice i did go to the halloween drive-thru and it was really nice a lot of parents showed up and uh students children were very excited because they were wearing their costume but also all the staff that were in the costume each they had different categories and different school sites and it was very nice i appreciate being there and i want to congratulate
007um norma camacho for her great article in the newsletter from loyola marymont voices from the field regarding the english language learners distant learning very well deserved she did a great article thank you norma and i also would like to thank the azuda community aea csca for all your support and trust and confidence in me it is an honor for me to continue to be in the ausd board of education i will continue to do my best for students and staff of ausd and i want to thank all our volunteers and thank um everyone for the support thank you okay gonzalez um just a couple things um just to echo adrian i just want to congratulate yolanda on your reelection and also congratulate sabrina um for and for winning um um and and also thank helen
008for stepping up to run um so um elections are never an easy haul and so i i think um all of you did a great job i just want to say i really appreciate um all the engagement i see continuing to happen all the spirit around hollow social media is really wonderful i think um i really appreciate that um and i also just wanted to say i i i had the chance today to but i was able to listen into um caffeine 19 and and angie writes this um classroom and it was so wonderful it was really great to hear all those stories um and then the best part is when um when dr mitchell asked her about the books that they're reading and they're reading brown girl dreaming right which is um a book
009by student of color so it just reminded me of what the students presented last week in terms of um diversify our narrative and so it's really that we already are diversifying the narrative in some of our classrooms so okay um next up board member arianas good evening everyone thank you guys all for joining us in the school board meeting and i also would like to go ahead and thank board member yolanda rodriguez pena on her win in this election congratulations it's a pleasure to work with you and continue working with you congratulations to sabrina beau on this win and congratulations to helen it takes a lot to actually put your name in the hat and to be able to run a campaign and i guess you don't understand until you go through it so um
010congratulations helen for running a great campaign and i would like to go ahead and also share that today i also attended the cafe 19 student reading it was really great to to hear each student share about what their families do um you know for the holidays and it was very intimate and i i would like to keep being invited um i know the teacher said we could do this every day maybe not every day but um every other week or every week whenever she she has i would love to to keep being invited to classrooms um and to see what students are doing because it was it was a very warm feeling to you know for students to actually be sharing and being engaged and it was a little taste of being in the classroom
011so thank you for that for that invitation and i'm looking forward to our board meeting today and thank you again for everyone who's joining us at home okay and i would like to echo all of my fellow board members congratulations to board member pena on her re-election and congratulations to ms beau on her election and good job to uh helen herremiel and she ran a great campaign i know it is hard hard hard so now everybody can kind of take a deep breath temporarily until nevada says something um yeah so we'll just continue on and go to 7.0 comments and reports by the superintendent cabinet student board members 7.1 comments and reports by the superintendent cabinet student board member so thank you board president bibles vogel at this time this point in time i would
012like to introduce jacob vasquez to do uh uh report from azusa high school hello everyone my name is jacob vazquez i'm from azusa high school so this past week we met with all our classes with updates from counselors and activity updates this past week we recognized 24 aztec scholars for for the month of october we conducted our first class competition fundraiser last week with chick-fil-a and each class raised approximately 200 each our new aztec field is complete the track lines are painted and the security fence was removed next the green grass will grow on monday november 2nd our teachers are working in their departments conducted peace plc's to review student work and analyze data on wednesday november 4th at 6 30. we are conducting a financial aid workshop for our aztec scholars on friday november
0136th our administration team is hosting lunch with admin during our during our games and some raffles and um we are just hanging out with friends on monday november 2nd we met with dr bryant and we had our first student advisory elk at meeting and that completes my updates thank you mr vasquez at this point in time like to um call forward uh miss destiny contreras for an update from glaston high school good evening board members last week gladiators participated in spirit and red ribbon week activities online students took pledges and sent pics into the yearbook teacher miss neil to include in this year's yearbook november is appreciation month at gladstone high school students will be virtually recognizing teachers staff counselors and admin gladstone is proud of the eight students who served as election poll workers
014tuesday four seniors zylee middle louisa hilario and gone samantha garcia andrea contreras and myself as well as three juniors yada chavez rj hakeemian and crystal flamino participated in this pivotal moment in our nation's history while working the polls i was able to meet new people make new friends and see the new electronic voting process i got the chance to check in the mayor of azuza and the district manager of starbucks who later on in the day donated coffee to us my experience working at the polls was good and i plan to sign up again as well as recommend it to younger students our medical academy students from last year will be finishing their licensing exams after school this month they will be testing in a safe and socially distant manner our students will be able
015to take and pass their certification tests thanks to the hard work of jenny aguirre and all of our medical academy teachers we want to give a shout out to ms prodomo mr o'brien ms dougherty ms long mr higg and mr velazquez for taking students mental health into consideration thank you ms contreras and then like to call forward mr alex arkenberg for a report from sierra high school good evening board members cabinet and superintendent today and tomorrow students are taking finals for the first trimester next week sierra's book distribution will take students to receive and return textbooks for the second trimester the staff has completed this application process for model model continuation school the review process will begin on november 6. site visitations will happen november 9th through december 18th we will continue to share information
016with you as it happens this year mr gafari joined the sierra staff sorry this year miss mr gaffari joined the sierra staff as art as our teacher he is my teacher for ap studio art we have been working on our portfolios we are writing inquiries on different art pieces critiquing and redoing art from a different perspective exploring different forms of art and working on projects we will submit for the ap exam and that concludes my summary thank you thank you mr arkenberg i appreciate all three students for uh providing us with updates uh from their uh respective schools uh so i just have a couple of comments uh tonight um number one just wanna let everyone know that uh we are getting close uh to launching our five year uh plan uh for re for
017school reconfiguration um last night uh we put uh the finishing touches on our team i wanna show uh just a ton of gratitude uh to all the parents that showed interest uh on being uh on this team and for showing up last night to the virtual uh random uh drawing um just a great turnout and i'm just very appreciative of the community uh showing interest in this team um also want to uh let the community know that we will be marketing this pretty soon uh throwing out uh the information around this uh we are going these meetings will be live uh just like they are right now in zoom um and streamed uh for those uh community members staff members uh that want to um you know tune in and see what's happening uh we
018just wanted to make sure that that um that we announced that again formal communication will be coming out very soon in previous board meetings i had shared uh the the awesome opportunity that i have had to spend a little bit of time with some of our staff members uh in this case particularly monica pringle at the adult school and jenny wiebe at powell since then i've had the opportunity to do this two more times with two additional uh team members one is uh daniel soriano he is a counselor at our adult school got to be with him um for a morning and really get a get a bird's eye view and and kind of get in and see what uh is happening at the adult school got to see his role in terms of outreach
019in terms of assessment in terms of um analyzing and assessing transcripts just very appreciative of him allowing me to spend the morning with him and get to know more about the adult school get to know more more about him i also had the opportunity to uh connect with uh miss katherine what ups uh she is a high school teacher math high school teacher at gladstone uh for special edu uh special ed and uh our our uh partnership ran the course of two two days uh one day uh we were able to roll up our sleeves uh spend over an hour lesson planning uh a math lesson for one of her classes and then the following week i was able to go to the classroom and see that lesson uh take place live and so again
020very appreciative to catherine got a really good understanding of cpm good understanding of uh sped good understanding of distance learning uh in no way shape or form um saying that you know i i know a hundred percent but just being able to get a little bit closer i'm just super happy and super uh uh grateful uh that um these uh team members have allowed me the time to be with them um so now i have had the pleasure of partnering with an aea member an afe member an ama member and a csea member and i have let all the presidents know that i want to do this again at the the second half of this year and uh everyone is on board um president uh veronica marillo from csea just wanted to warn me that
021the next time around it's going to require me not being in a suit uh so looking forward to to that opportunity um you want to echo uh what some of our team members have said today uh halloween drive just want to thank the staff that came together to make this possible over 1100 students served meals that day in addition to that some goodies uh and and again just a shout out to the classified and certificate staff uh that came out uh to make this a special uh event and then lastly just want to give meg zabala a thank you uh she invited us to the cta i'm sorry she invited cabinet to the cta superintendent um meeting uh so we were able to attend that uh this week uh and spend some time uh there
022learning about relationships uh learning about partnership uh grateful uh that we saw some old friends in uh ed hanowitz and gustavo morales from lmi the labor management management initiative so it was a great time and so just thank you for that uh for that invitation and then lastly i want to join the parade of uh congratulating uh board member uh pena uh in her um her election uh looking forward to uh the contributions of our new board member uh sabrina beau and and also a thank you to um uh candidate helen jaramillo uh for uh for your interest uh and and what you do for this for this uh community uh so thank you all right so on the business team um the last couple of weeks we went out for our listening tour that
023we're on our road show with and we have the opportunity to meet with uh miss principal clark at dalton and it gave us opportunity to see the needs of her site as well as how we can just better assist her from the business services perspective i'm also want to take the opportunity to thank maria and the nutrition services team for the awesome job that they did last wednesday they really stepped it up and it's one thing when you just assume that you know they have it going on but when you actually see it in operation and they're just getting those cars in there's a robotic system of how many meals you need to just grab and go grab and go it was just amazing and then also i want to thank robert and jose who's
024currently stepping up in our intimate time while we're trying to fulfill our huge void uh a director of maintenance operations i just want to publicly thank robert and jose who has been my backing at my begging call right now i can call him at six in the morning like hey we have water leak so i just want to thank them and appreciate them and just thank the members of cabinet for their continued support and also want to thank the members of the board um for the opportunity but more importantly um i was with a superintendent ortega last night to with the drawing and it was just nice just to see the community um step up i'm not used to that from my previous district to uh see this outpour of community members just want to
025help and it's just a different feeling it just gives you that warm fuzzy feeling inside to help you understand why you're here every day so thank you good evening everyone um i want to give a couple of updates from uh ed services first i would like to announce that we have received uh slauson uh feminist have received a 727.56 donation uh for the slauson feminist students to purchase tool kits for their hummingbird robotics kits they have been working on these kits and they have uh tool kits now to be able to to do this in a distance learning environment and so um this uh covina sunrise rotary um they have typically done our operation santa claus and um in uh you know now that we are uh you know in this uh pandemic this is
026that's not something that they were able to do but um they reached out to us and were just very generous and asked a lot of questions and wondered how how could they help and so we're just really grateful for um their uh their willingness to to continue to partner with us and support our students and so this is a is very exciting um what's also exciting about that is that within their organization they have a couple of women who are working uh engineers and so they have been um attending uh the feminist which is an after school uh engineering uh program for uh girls at slauson middle school and so they've been attending and so it's been a really great opportunity for our students to be able to hear from women who are working in
027a in a stem field so again just super grateful for our community partners who who are supporting our students also want to give a shout out to mr hartman's stem 6th grade students at paramount they invited they invited me to come and listen to their presentations they the students have been researching careers in the stem field and so i got to hear about presentations of engineers who um deal with big data for example i learned i learned quite a bit i was really really impressed just with the students and their presentations and their excitement about being able to explore different careers and in the stem field also again i wanted to shout out also to angie wright's uh students at magnolia i did have an opportunity to be able to listen to just their authentic
028stories and just the connections that they were able to make with one another and share and it was just wonderful and a really really big shout out again to all these students who continue to work hard and persevere with their learning i'm just really excited about that so wanted to share that with you all thank you and uh good evening board of education um and community um always a pleasure to come before you uh just a couple quick updates i wanted to say that i was able to join our superintendent ortega in visiting schools he's very generous as well as far as like going in and asking if we're able to go and this is one window of time that i was able to join him and it was really neat just to visit schools
029and see our employees doing great things working from our offices i saw several teachers teaching from their classroom um and also um being able just to interact with our employees and just see the wonderful stuff that's going on the wonderful work that's going on at our sites um and also just to communicate that whether or not that our employees are working from sites or working remotely i want to express my appreciation for all all the employees and everything that we're doing during these challenging challenging times um i also want to thank the board uh for their their work um i am happy to hear that um mr mall is seeing just the wonderful community that we work in and just the outpouring of support that we have um i'm going on two years and i'm
030just happy to report that i continue to be reminded how wonderful the district that i that i work in so thank you very much okay at this point we'll go to um 8.0 report action of closed session matters so there's nothing to report so we'll move on to 9.0 general functions uh 9.1 coven 19 update ms gemma hi so it is me again um to talk about the awesome business department that i just love so right now um we are trying to figure out more ways to be more efficient and equipped our sites to be more prepared for when our um kiddos do come back um so right now with the help of the maintenance department led by mr hank tapia i hope i said his last name right but he's currently going around assessing
031all of our outdoor water fountain stations so that way we can figure out exactly where they are located on campus and we are looking to remove the water stations water i mean water fountains because we know we can't use them right now and either install water refillable water bottle refillable stations which we have at the high school and so we're going to equip both our elementary and middle as well as remove the water fountains to actually install sinks so we can have more access throughout the campuses for our students and staff staff to wash their hands additionally we are acquiring the unified commander thermo temperature scanning system which can scan up to 2 000 people at one time within 30 minutes and we're excited about this because we know this is going to help our
032students and faculty and family feel safe on campus as they come on our campus and we're looking to install those two at the high school and one at every elementary middle as well as in every front office we'll have a smaller version of that thank you i just want to share a couple of updates that have taken place at the los angeles department of public health number one we have been sharing here at the board meeting that when we were looking at students with ieps and or students who are english language learners that we were going to be capped at a maximum of 10 percent per the high school enrollment uh that has now been changed they have upped that to 25 uh so in a school of 400 uh as an example um two
033weeks ago uh the maximum amount of students that would that we would be able to bring back uh was maxed out at 40. uh now with the new uh numbers uh that changes to to 100 so that's just a something that has changed uh the second thing uh that uh has that has changed and that has given us clarity is this idea of stable cohorts uh so what that means is that uh per the los angeles department of public health guidelines right now um we are we are also capped out or maxed out at 12 students per stable cohort we cannot have more than 12 students per two adults or per adult that would be going against the guidelines in addition to that they have really emphasized the word stable so these 12 students have
034to be stable they have to be the same group of students day in and day out or every other day or every other week whatever that may be that frequency is it has to be those 12. uh we we cannot bring 12 in this classroom and then mix them up and bring another 12. uh it is a maximum of 12 students per stable cohort in addition they have added clarity that in addition to the maximum of 12 students per stable cohort adults staff can only uh see two of those cohorts two of those stable cohorts so um teachers um can only see one cohort of 12 and then another cohort of 12 for a maximum of 24. so just want to share um those two uh new developments at the los angeles county department of
035public health and i'll turn it over to our team who will get more into detail of what's happening with our programs here in azusa all right i'll give i'd like to give an update on think together currently we have 304 students enrolled across seven sites think together has a capacity for 336 students to attend they will continue to accept enrollment until all seats are filled in addition to the in-person programming think together also offers a virtual after-school program in which 62 students are enrolled right now and they do have room for more i want to give a big shout out and a thank you to norma camacho and the entire team at alice they have completed all 170 initial lpac assessments um the that assessment deadline had even been extended and we were able to
036complete all of those and so now the team is working on entering in that data into the system so we are very excited to report that and finally we are assessments for special education are beginning to roll out uh school sites are finalizing the protocols and the procedures to ensure student and staff safety uh during these individualized assessments and special education teachers may attend uh some refresher training on the assessments that they oversee in the next few weeks initial assessments for students who are not yet eligible for special education services will be the first assessments that will be scheduled for the recommendations from the california department of education thank you and um rounding it on up is a hr and we want to report that we continue to work with our labor partners on covid
037related matters return to work things of that nature and the hr department continues to hold interactive accommodations meetings with our employees um and we do anticipate that as we start seeing more and more employees come back um in accordance to the the regulations and guidelines uh we may see the need for more of these interactives to be held and lastly we continue to work with our partners at the la county department of public health as needed and as these cases arise that's that concludes my message okay so at this point um any questions comments yeah just a quick question um latasha in regards to the water fountains just out of curiosity is that intended to be temporary or or that we're putting in place as an intervention for a period of time or or is
038that intended to be a permanent um transition for the sinks they'll be permanent and the water bottle refillable stations but we will not be removing all water fountains from the campuses got it okay and i i'd like to um go back to ms jamal and mention to reach out to the water districts because they do have funds that might be able to help with anything that has to do with water yes ma'am all right and i'll hook bruce up with you anybody else okay um 9.2 in-person board meetings um you're on me mister of course i'm not mute sorry about that um so as we had discussed uh previously uh at the board level uh to begin to have a conversation uh about possibly moving to in-person board meetings we said that we would look
039into some possibilities and so we um we want to just share a possibility if this is a desire of the board and kind of walk you through what this would look like uh and then we can talk about different possibilities uh as well so we we thought about this kind of like in a phase approach um so that you know we can kind of get good at phase one and then move over to phase two and then possibly a phase three but phase one uh what we were thinking was that uh we were we would hold our our board meetings uh in the multi-purpose room or the cafeteria at sierra high school we would set up the the cafeteria the multi-purpose room there in a social distance manner make sure that we're following all the
040guidelines and inside live there it would be the board of education it would be cabinet and it would be staff that typically comes to board to board meetings just in case our questions or clarifications in this case that typically are our directors uh we would in addition to um having uh all the proper guidelines in terms of uh social distancing uh we would also employ screening protocols and processes as we arrive to the location while we are inside though for the public it would seem like nothing would change except what they have what we all have a grown accustomed to is is the location where you're at right now so instead of being in your offices in your homes this would all take place from the the the cafeteria at sierra high school but for
041the audience they would they wouldn't feel a difference they would still be able to connect live they would still be able to participate in public comment and they would still be able to see all of you so we are not thinking that this would be one camera you know one microphone and you know you guys are super small um we we are thinking or envisioning that you would still log into your own device and so everybody would still see you um in in the in in your as as an as and at um as a participant as a panelist uh and they would engage in the same way that we are engaging right now so the only difference again is where we're in person um in the cafeteria and then if we wanted to consider
042again once we did that a couple of times and it felt it felt right it's going good then we can consider if it pleases the board uh to move into having audience members whether that's uh just for public comment or a certain amount uh a limited amount uh that would again still fit in a social distancing in a social distance manner uh there in the in the um in the cafeteria at sierra high school uh felt that the location there is right by the district office we hold quite a bit of our events there and so felt that that was a first good step now again this is just an idea and i will turn it over to the board to provide input feedback questions or clarifications does anybody have a need comments okay board
043member pena yes so my question is um directors so well how many people are talking total in in one room in the cafeteria uh probably 20. somewhere around there 20 25 but we would have an option if we want to be there or not correct as a board member that that would be up to the board yes that is definitely an option that that that could be created because my concern is you know we're still in the purple and the numbers are even going higher or up there's numbers going up i should say that i'm sorry and we're we're still in tier one that's my comment okay um board member you are muted couple questions so we we said that hypothetically with this scenario there would be about 20 of us that were in the
044cafeteria um but that each of us would be hooked up um with our own devices on zoom so just just to clarify and set them clear um how far how spread out are we in this in the cafeteria is like question 1.1 yeah so um that's so first let me let me let me address the we will all be on our own device um so again just had conversations about that again we could move to a one camera system or you know a microphone system that kind of stuff uh like we do uh pre-covered right when we were in the board room uh there's a kind of camera system that that moves and zooms um we just we just felt in terms of the technology um and the the way the experience is right now
045uh that this would be a way to kind of keep some similarity to it um but the challenges of course and and we would address that by spacing spacing us out um is i mean i'm right next to my neighbor um you know is there feedback is a crossover uh so we we'd all have to be good with uh with muting ourselves and you know kind of doing those kinds of things but but there is that um that you know possibility that that those things uh do occur and happen uh so again there is another another option which is just to move to a a one in one camera system but to answer your question it would be uh six feet or more that we would be separated out well and i think you got
046to my point um in speaking about the devices and and just the complication with the devices if there were 20 people that were in a in a room and you know having to having those devices um i i foresee challenges you know technological challenges that that would be created by that um it also um yeah it would also if we were going to go about it that way i would even want then do we even if we're going to engage anyhow on zoom then then you know would we i'll join on zoom but together in one room and and if i'm you know if i were speaking to um you arturo would i be talking to you on my screen or whatever be talking to you in person and then some of the delay that
047ha that happens there so so it just it makes for a a bit of an interesting i i don't i'm not i don't i don't know how i see that um the practicality of that working out uh yes absolutely and the only nuance in in what we just talked about right now it would be the board in the cabinet there would be no no need for the directors to be on zoom because they're typically not on zoom so if they're we were thinking about like a laptop if they had to come up to answer a question or to talk about something so that would be the only nuance but still doesn't erase the point that you're bringing sure okay board member cruz gonzalez so i had some more concerns to adrian especially around the audio
048piece um um i'm just curious if you've talked to other school districts on this because i think the ones that i've seen it's really just the board and the superintendent in one room and then people come in like if they're gonna do the public comment or give the report can't can't hear you shielani i think we lost you can't hear me heard that heard that can you hear me now yeah yeah all right i took off my earpiece yeah so i'll just repeat what i said i said in my mind i think i was envisioning what i've seen in other districts where it's just the board and the superintendent in the in that main room um and then if someone needs to give a report um they come in give the report they leave including
049cabinet um if someone when someone wants to get public comment if they choose to do it in person not virtually they come in they give their public comment they leave and i guess that's that's what i was thinking in my mind because that's what i've seen other places um i mean there's a couple more things i want to give other people a chance to share but if um i do have a few other thoughts um so back to um yolanda back to your point about it be us being in the purple tier and and options to to be in person or not um yeah i i guess as a point of principle i i feel like if if we are going to be if we're getting to a place where we're going to be asked
050you know making arrangements for our students to be coming back on campus and we're asking our you know uh small cohorts and classes and to come back on campus um i think it's um i really think that it's important that then we ourselves be be willing um and understanding that there are exceptions and there you know there are you know um high risk category vulnerabilities you know scenarios and i think across the board those things should be taken into consideration and so there should be options available you know even for those of us who are on the board or or any other you know um group of persons who would be there to be able to join in a hybrid manner where we can have some folks who are in person and some some folks
051who are online if you know if that's that's the case um but but yeah i i guess i guess i feel um to me we're having the conversation and and we're looking at bringing students and teachers and and other staff back um and if and if we're not ready or willing then then i have a hard time asking our um our you know students and staff and and others to come to come back so um that that's a bit of the a bit of the the rub that i'm kind of experiencing let me uh summarize where i think we're at right now um so maybe going back and rethinking uh the suggestion uh from today and and maybe thinking about uh the board and superintendent um a smaller intimate and maybe allowing uh folks uh
052to to come in and come out um but i just want to clarify something in that scenario uh we are thinking about a one camera system is that correct yeah okay well doesn't our doesn't i know gabriella has your androids but doesn't our camera have the ability to pan and zoom from the board room yes absolutely no but it's even it's movable i mean we've moved it to other places okay i'll double i'll double check that hey board member arenas i would have to agree i think if we're we're asking our students our teachers to come onto campus uh with precautions and with the six feet rule i think it's important that we also lead by example and if some of us you know if it's uh one of the things that um uh the
053superintendent shared 20 people but for example just the board alone there's five of us cabinet there's four of you so that's nine um who are the extra people so right now again with his first idea was that directors would be in the room as well and so if i'm hearing correctly a board member grier did you suggest that only board members and uh cabinet be be there or um i don't know that i made i made a suggestion necessarily in regards to that it would make sense in my opinion for it to be a you know smaller group of folks uh sheila nina it sounds like she suggested it being superintendent and board that i think that that's one idea another idea could be the entire board and the cabinet um you know i i
054think that there are a couple options that we we could consider um so i don't know that i have an opinion necessarily on that yet so so i i would like to to to suggest that perhaps keep the group a little bit smaller and just it be the board and cabinet and start off that way you know start off small and be you know be able to to be uh far apart enough you know keep our masks on and what we need to do um with precautions um and if a board member you know if one of us um decides that they want to continue and zoom i think that we should also allow that that option as well board member pena yes um so yeah my question yeah no i totally understand and we're
055asking the staff for whomever to come back to to school that you know we should do the same i agree with that but you have to also understand if people have underlying conditions and i'm sure there's staff members that are not working that do have underlying conditions or that are older or that you know have asthma you know we're also allowing that them to work from home also am i correct mr dave or not correct so i i totally understand what you're saying but i also feel that you have to take into consideration the person i would like to see something that is less than 20 people in a room i would like to go i like to go see the facility i like to see how it's going to be set up that's what
056i would like to see before i would make my decision is there uh at the board level is there a like as you think about this is there a target date in your in your minds could you please repeat that again yes um as we've been talking about this um is there at the board level is there a target date uh in mind um of when when we would wanna you know phase into uh the in person early january because i mean we're already in november and we we're only going to have one what is it uh one more meeting in december um i would say that i i don't i don't necessarily have a target date um i just feel that it's it's important that if we are having the conversation about and we're
057talking about students returning that we have the conversation about us returning as well um i i guess my mind is that i i would like to see that at the very least coincide with that a bit uh meaning that by the time we're we are asking and and calling folks back to campuses um you know by on on a on a more on a larger scale than we are now where we have extremely minimal you know staff once we start going across the board it's at that point that it that i would want to make sure that we ourselves have these things in in place so i think it's hard to say i think it's even i think um board member ariana's to your uh suggestion around january i would even imagine that it may
058be even a bit premature to even throw that out as a as a suggestion um you know it's i guess i guess it could be a target but even as a as a kind of a hard deadline would be difficult you know um we recognize that as a as a nation for example we just hit the highest who had you know two record-breaking days where where we've had over a hundred thousand cases um we're going into flu season so so i i'm not i'm not asking or suggesting that we that we ignore some of the realities of what's what's around us um but just that we we have conversations that are in concert with the with each other um i i think that uh this is uh good and i think we can we can
059kind of take action from here um i heard uh that uh for this first phase uh to limit uh keep it small um possibly as large as the board in the cabinet but not much larger than that um important to the board of education that this be a one camera uh system that we offer opportunities uh for those that need it to still participate via zoom and because the conversation around the date was not urgent then that gives us staff time to to really look into how this would work and then we could come back to you all that sound good okay thank you okay um board member pena do you have any your little hand just want to make sure okay uh item 9.3 board meeting dates discussion approval thank you uh board president
060bibles vogel um we we for our december board meeting right now that is scheduled for december 8th uh per a change in head code 5017 um newly elected board members do not take office until the second friday of december so for us in 2020 that means december 11th so having a board meeting on december 8th because they don't officially take office until the second friday of december our board meeting has to be passed that second friday of december so we are looking uh for the board uh we are recommending that the board move the december 8th board meeting to december 15th so that it it is after the second friday of december then at that meeting we can do the oath and we can do the reorganization meeting um so looking to see if that
061is possible uh obviously there are other options that we can explore uh but that's keeping on tuesday moving it uh seems like uh like an easy an easy option uh sheila ning uh board member cruz gonzalez how does this impact latasha how does this impact first interim if we have the meeting on the 15th it actually helps um first synonymous due or before the 15th so we'll be right in line with it so it's okay that we approve it after 5 p.m yes doesn't matter there's no time it's just a date yes can can you provide a little a little more clarity um arturo on we had a conversation at a previous meeting where we talked about um you know it's one thing to have an organization meeting but it's another thing to have like
062a almost like a pre-organization conversation around some some of the different committees and whatnot i know that you you um surveyed what a district of north was doing and kind of to see if any of those things apply or we might implement some of that um i guess i'm wondering a couple things one how does how does how does this get at that or or or what was the resolution of that if there's any kind of pre-conversation especially considering the fact that one member who will come on is not currently a member now and so how is how does that person give ins input or for feedback into that process um and then uh two does that still if on friday the the 11th is the official um date where in which this this this
063happens is it not complicated at all that how does that work that there will be four days where there's are there only four mem for board members for four days or is it uh kind of de fact i'm just not sure on that process sure uh let me um address the first part um so yes during a uh board meeting uh we um and we we talked about uh a district uh that has a kind of like a pre-meeting um so thank you to board member chris gonzalez for that i was able to meet with the superintendent and i misunderstood i thought that they had that they did something around organization and committees uh but i was i was wrong on that they only do something around organization they they don't do the committees um
064so when we when we were talking and i was learning from from them uh their their board by laws are not like our board bylaws where uh our newly elect our newly approved board bylaws which uh make it uh automatic that the vice president become the president that the clerk become the vice president they elect all of their positions every uh every time that they have to do an organization so for them it is beneficial to have a meeting where they talk about you know who should be the president who should be the vice president who should be the clerk because there is not a systematic approach to that and so they have this meeting where they can kind of just you know throw everything out there uh discuss talk what do you feel what
065do you think kind of get a consensus and then when they get to the organization meeting there are no surprises and everyone knows um you know what's gonna happen because our board bylaws we are not electing every position the the only the only position that that meeting would serve its purpose for would be the clerk position because that's the only position that um quote unquote right someone's nominating someone and we're we're taking action on that but the other positions are automatic per our board bylaws in terms of the committee because again i misunderstood that part uh that's why we have 9.3 on our board agenda next to have a conversation around around um the committees uh i think there was a second part to your question and i i um yes yes yes i remember
066now um so no i double checked uh with uh two different uh attorneys uh and there is nothing wrong with uh having the board meeting on the 15th even though they officially take office on the 11th okay thank you yeah i'll i i guess i can i can wait for the then the thoughts on committees when we get to 9.4 okay so any more questions comments oh board member ariana's yes thank you i i would have to agree i think it would be in the best interest for us to have the board meeting december 15th um after december 11th and um i've noticed here that there's also a meeting in february that needs that um it's being suggested that we move to uh january the last week of january yeah i definitely wanted to get
067clarity if we were if we were all good to move december to december 15th and thank you board member arianes uh that was going to be my second uh my second conversation around the the board meetings uh so we um am i hearing we're okay move december 8 to december 15th yes okay and that looks like a yes so i'm gonna go we're gonna go ahead and move 12 15. i'm sorry 12 8 to 12 15. um the second conversation uh is around our our february governance meeting um right now uh that is scheduled for february 9th and so just throwing out the option of the possibility as uh i've i have had the opportunity to listen uh to conversations previous to me being the superintendent uh and now in this role uh that it
068might be beneficial to move that governance meeting to january closer so that uh our new all of us actually i was about to say for our new board member but i think for all of us an opportunity to get uh training uh around a board around governance um a little bit closer so that there's not this big old gap uh of being sworn in right uh experiencing my first board meeting and then having to wait to february 9 february 9 for us to have an opportunity to to again uh kind of uh get trained for this board governance uh i would also recommend that we bring in uh someone to facilitate uh this uh this board governance um for for us as a as a as a governance team i i just want to share
069i think that that i i would agree um to move the governance meeting to an earlier date in january but to to the latter part of what you suggested um doesn't our new legal counsel provide those services yes yes our new legal counsel does provide training for four boards hey any other com conversation okay can we i well in terms of legal counsel can we get do they have i mean i'm assuming they have like a a training that they do so can we get like a copy of the agenda that they would do for their for the when they would just to get a sense of that and whether that i think that would help us decide whether or not that we would want to use them or somebody else who does just governance
070uh what if i uh do two what if we do a law uh the our our new law firm and uh someone else and just so you we can compare okay so um right now uh because um with availability and everything um i will i will um get back to us on the january um when when that is ideally uh what we were thinking of uh was the um the 19th or the or the or the 12th um but i will i will get get back to to us on that um if we can just take action on the december 8th december 15th uh that would be great so i already have both those dates on my calendar so we already have meetings scheduled for that yeah so we were thinking that it would just
071be a a flop i believe the 19th was a study session if i'm not mistaken and so we would flip the study session and the governance meeting of course we can just take the february meeting and move it to sometime in january i mean that's that's perfectly fine as well okay but we we generally do our governance meetings like during the day times i'm not even sure if that's feasible with everyone but so i mean because that those are those are evening board meetings okay i'll work i'll work with uh with all of us to to get uh to get that uh scheduled and and how that how that works best but for for now uh can we just approve december 8th to december 15th do we need to vote on it okay do i
072have a motion i motioned to approve 9.3 to go ahead and move our board meeting to december 15th second second okay moved by board member ariana seconded by board member rodriguez pena and you've already had a discussion so let's vote oh and uh student board member how do you feel about this i approve of it thank you mr arkenberg okay and it passes five zero and now we'll move on to ten point one oh nine point four discussion aboard committees so thank you board member greer for the the segway to this uh board agenda item um again i erroneously misunderstood uh the last time i i thought that uh the district uh did something in terms of committees as well but they do not and so that's why this this agenda item is back um
073to talk about uh committees and how we go about um appointing and and and representation on committees so i turn this over to the board okay so i'll go and start then um yeah grateful that this is here and and we can be relatively brief um my hope is just that um because we have had uh meetings in the past that i know i've been a part of or even before i was on the board that i saw and and um if we were to just add simply an info kind of time to discuss some of the different committees prior to um um we getting to those items and making motions um that might be helpful i i guess it doesn't necessarily have to be at a prior meeting but again allowing for there to
074be some space i mean for for discussion for someone to be able to communicate this is something that i would like to to do or this something i've been doing and would like to continue doing that um the way that it is now and per as i understand it anyway and per robert's rules of order um it begins with a motion and a second um where something is already set in place um you know prior to getting into discussion and so i'm i'm wondering if that will just help to um for for folks across the board and especially for newer folks to be able to communicate in um some some desires or things that they might want to uh to try and ways that they want to represent the board can i uh say that
075uh a different way just to make sure i understood what you just recommended so let's pretend that we have uh four committees uh that we're going to do um the night of the reorganization prior to those action items that there be a a an item that's a discussion item to just discuss the committees we have that discussion all right now moving on to 10.7 uh and then we get to the committees is that correct correct and then we take formal action at that at that point so which will within robert's rules of order allow us to have conversation about the items prior to formal action uh being taken can we also just get a list of the all of our committees and who's representing us where so we understand and uh i think extremely important
076as well would be what what those commitments are so if they're if you know if it's some committees are every thursday or every first and third thursday or the first tuesday of the month or just what those commitments um entail as well and and actually i would add an appointment or ending dates right because some of them they're not all they're not all time limited but some of them do have like appointments cycles um board member pena and also probably i mean since you're doing that maybe do a little description what does it entail uh to know you know people are interested or not of doing whatever they want us to do right so would would my colleagues agree then if we were to just add an in a discussion item prior to formal action
077of the committees yes i think that would be a really good idea but i have a question when will we get the list of the committees and um with all the information uh we'll work on that as soon as possible uh we will be bringing committees to the uh december 15th meeting uh so that gives us some time to get that uh prior to to that anybody any more discussion all righty so now we'll move on to item 10.0 consent calendar 10.1 all matters listed under the consent calendar are considered by the board to be routine and will be enacted by the board in one motion in the format following the last consent calendar agenda item there will be no discussion of these items prior to the board or staff or the public request specific
078items to be discussed if discussion is requested by a board member that item will be removed from the consent calendar and will be considered separately the superintendent and staff recommend approval of all consent calendar agenda items and as we had said before we pulled 10.6 by having motion so moved second ten point one i before bed moved by board member griers seconded by board member ariana's any discussion okay let's go ahead and vote and student board member i approve yay and it passes five zero and next we will go to items pulled from the consent calendar there were none 12.0 now some human resources 12.1 approval of the memorandum of understanding between the azusa unified school district and the azusa educators association cta slash nea aea do i have a motion motion to approve 12.1
079i second the motion for 12.1 uh so motioned by board member pena seconded by board member arianes is there any discussion all righty if there's no discussion we can go ahead and vote uh student board member i approve thank you okay and board member cruz gonzalez oh okay thank you my internet wasn't okay and it passes 5-0 and next we will move on to item 12.2 approval of consultant kelly preet mpt resolution number 20-21-18 i have a motion on the floor [Music] okay so i'll take i'll second motion okay board member first gonzalez moved seconded by board member greer is there any discussion okay seeing no discussion student board member what is your yes okay thank you now and that passes five zero and now we'll move on to item 12.3 approval of consultant agreement
080sheila h walford meth m a otr l dba skills with occupational therapy resolution 20 21 19. you have emotion on the floor i make a motion to approve emotions like member cruz gonzalez seconded by board member rodriguez pena or is there any discussion okay seeing none um student vote i approve and we'll go ahead and vote there we go and trying to get my computer to work with me here just a second and passes five zero all right now we'll move on to 13.1 approval of agreement with youth truth uh business and finance item three 13.0 13.1 make a motion to approve 13.1 a motion by board member rodriguez pena a second okay seconded by board member arianes um is there any discussion yeah i just want to say i'm very glad that we're going
081to be using youth truth i think i've seen really um it's been a really great tool in other districts especially to uplift the student voice so i'm looking forward to seeing what the results that come out of our district i would like explanation on that please sure absolutely i'd like to invite dr jennifer edick bryant to give us a little bit of information on youth truth this miss juarez can you move jennifer uh edict brian over to the uh as a panelist um dr mitch i know we might be having some technical difficulties do you want to just talk about it sure i'd be yes i'd be happy to do that um so um youth truth is an organization um that does um it provides student and family parent and staff surveys they provide in-depth
082reports they also provide professional learning for staff and for students as well and really what they will do is they will provide data to support the district in addressing learning loss and acceleration due to coping 19 distance learning but also one of the most important features is around the work that they do in terms of collecting data on equity and diversity issues in districts they are a national organization and so we would be able to um to really compare some data with other districts across the country as well and so um when we're really thinking about um the ways in which we are uh making sure that um we're looking at um the kinds of data that have to do with equity this is an organization that has done this work we've had an opportunity
083to speak with other districts who also have used them over time and we've seen their reports we've had an opportunity to really engage in in questioning and we really do believe that this data will be something that will um move our work forward thank you david you're welcome okay any more comments alrighty let's go ahead and vote and student board member how's your vote i approve thank you and it passes 5-0 and next we will go to 13.2 approval of the us department transportation dot alcohol and drug testing services do i have a motion i make a motion to approve 13.2 a motion by board member rodriguez pena seconded by board member greer um is there any discussion okay seeing none uh we can go ahead and vote and student board member approve thank you
084and that passes five zero and next we'll move on to 13.3 approval of the adult education affiliation agreement with harvard creek post acute we have a motion on the floor motion to approve 13.4 second three oh okay motion by board member ariana is seconded by board member greer is there any discussion yes can you guys uh are mister dude ortega can you please share with this entitled yeah i'm gonna let dr mitchell talk about that dr mitchell you are uh muted wow thank you all right so this is uh can you hear me now yes okay great this is an opportunity for um that would permit our district to offer externship uh training opportunities for our azusa adult education center healthcare students which would include certified nurse assistant acute care and pharmacy technician home health
085aide for the school year okay and any questions comments okay with that um student board member how do you vote yes and we can go ahead and vote danny passes 5-0 and next we will move on to item 13.4 measure k capital facilities projects update 2020. thank you i'm going to share my screen alrighty so the intention of our presentation today is to provide an update to the board in the community of the capital facility projects that have completed or have started our progress update since the last update of october 1st 2019. so first we have paramount elementary so paramount elementary had a hundred percent of their underground utilities completed um since the last update um the work included all sewer and water lines from point of connection within 500 feet um they also had
086electrical um gas for the hvac unit irrigation line and repairs hydro seeding on the field also improvement to their grass area for playground equipment as well as their turf i mean i'm sorry as well as the asphalt all the work is 100 completed as of today any questions all right now we are going to go to our fencing so i have to apologize i got too excited with my graphics so our fencing um here we have our three sites for their perimeter fencing was completed a dalton slauson and magnolia all work was completed and notice of completion have been completed and filed any questions thank you now we're going to go to fire alarms so our fire alarms um this was the final phase for five sites which include center dalton lee paramount and slauson
087they are all in the final stage the new fire alarm system was connected tested and working well the old system has been um decommissioned as well as all the punch list items have been finalized the project of construction should be 100 100 complete by mid-november and it will be going through the dsa closeout process soon any questions here so i'm trying um you said uh center dalton least lawson and paramount here on okay thank you yes ma'am all right now to our gym bleachers here we have our azusa high school field um so this is the gym bleachers that was installed um they are now electrical so we don't have to pull them out the old school way we can just hit a button as well as they are now ada compliant which means um
088no matter how many of our participants student faculty or staff that have 88 needs we can accommodate them and this is also true at gladstone high school here we go and it's start and finish they both receive the exact same type of bleachers same type of setup both electrical and both are 88 compliant any questions i have a question yeah does susan high school have a more uh seating than gladstone high school i would have to look into that one i i don't have that on top of my head but i can get that information back to you okay i think she's talking about the bleachers or in the bottom but they also have in the top they also have sitting up there right so yeah so right all of it so there's total seating
089i will let you know capacity for both sites yeah thank you board member thank you you're welcome all right into our beautiful field upgrades so we will start with azusa high school mizusa high school was mid october the turf installation was complete and so now we are in the final phases of the track installation the track will is projected to be completed by in november with the projected um use availability by mid december any questions on azusa high school and it's so gorgeous and now to glastone high school with it's just looking excrumptious for me um so this base all the base for glaston high school has been completed um the turf installation did start in mid-october and should be finished by mid-november um the track installation will start after the turf is completely settled
090which is the same process we had to do with the high school and the projected completion date is the end of december with use by mid-january any questions on glaston high school yes i actually have a question um about the the the fields on both at both high schools um i i would like to know we're going to be having a grand opening um sometime later on this next you know this school year i think um i would have to say our plan is yes it's just a matter of when we're allowed to have um large group gatherings i have a comment yes ma'am i i i just have to say uh gabriella board member ariana's one day when i was first on the board you pulled me to the side and you said that
091your son was being eaten by red ants on the football field and how horrible they were and i started checking that out and i saw what our fields were like and i am so glad that this is done now before i go so thank you amazing okay and now we're gonna go over to projects that are on the horizon what we have is the um next set of modernization projects are for dalton paramount slauson murray gladstone and adult ed for dalton um this is we're awaiting dsa approval for the reloc relocatable portables and the drawings have been submitted to dsa and they are about 50 complete with the hope of approval by the end of this month for paramount the design drawings have been completed and submitted um to dsa as well as um with
092the hopes of approval by mid-november and this is also for record relocatable portables i'm sorry i can't speak um slauson this is also um for relocatable portables um designs are awaiting and they will be submitted to dsa approval i don't have a projected submission date for that um for murray this is for the hvac replacement project this project is to be completed by the end of november for gladstone high school this is for hvac um hvac replacement and we're going to be bringing that bid to board by next um next month for the december board meeting um for adult ed this is for relocating of portables at glastrone street and these are two ausd owned portables that will be relocating for the use of adult ed and that is with the hopes to be completed
093by march 2021 any questions everything's beautiful so happy thank you yeah thank you thank you and that will end my presentation and i will turn back over the screen give me one quick second okay and at this point uh we're at the end of our meeting uh the regular part of the meeting it is 8 36 so knock knock the regular meeting is ending and we're gonna go back into closed session good night everyone good night everybody boss can you assist me i do not see where i can stop sharing screen i lost that ability oh i see it on the second screen nevermind i'm playing we just need about a minute to close out the room and stop the live stream