001next we go to roll call board member Rodriguez Pena present board member Cruz Gonzalez here board member Ariana's here present and board member Greer we can't hear him he needs canoes ah yes I'm marking you on mood Adrian I'm Museum yes there is he must have muted himself Hey all right I think we're good okay board member girl you're here right I'm here all righty fantastic okay moving on to see approval of the agenda do I have a motion to approve motion to approve the agenda second I'll second motion by board member ariana.sea kindig by board member Rodriguez Pena let's fill any discussion I would take another question are you able to share the things the screen like we normally do on the wall so people can see what the agenda items are yes mark
002yeah and there are people that are there people call it there are people calling in that are not muted you're like letting people and they're not needed yeah it looks for some reason the phone folks don't get muted okay so your laundry technical difficulties yes yes okay that's so nice logging I had to log out a month I can to make it work RP okay you know we can hear you don't don't say your password out loud please and I apologize alright Gary I always used to polish everybody for the weight this is all new to us so we're gonna ask some glitches please bear with us and yet approved past five zero and now we are moving on to items from the floor public comment this is an opportunity for the public to address
003the board on closed session oh no this isn't closed session this opportunity for the public to address the board on agenda and non-agenda items no action can be taken on my agenda items individual speakers may be allowed up to three minutes to address the board on any agenda or not agenda items prior to addressing the board please fill out the request to speak a public comment blue card and submit it to the board secretary and I don't even know what to do right here so just pause for one second I'm going to message everyone okay then if they want to speak if they can click the raise your hand button and then we will add them to the queue okay so let's give folks a couple seconds to raise their hand I see a physical
004hand being raised let's see I will let I will unmute one person I think mr. Mayer deals and I don't see anyone else but as soon as he's done I'll look for another one okay thank you your life oh go ahead you have three minutes okay I wanted to speak about the riff layouts that were given to many teachers including myself last couple weeks I know that there's a budget shortfall but I just don't think cutting teachers is the right option I feel like we're spending money on outside consultants and services and putting programs over staff and students I haven't been able to see a list of programs or people that are higher up I know we're moving to a smaller size model but I think we should start restructuring the top instead of with
005the students and with the staff and needs to be more accountable and transparent these cuts are gonna have big ramifications as students you're gonna have a harder time getting classes they need and especially with transfers I heard students speak last week about the seniority list thinking that was the problem but I disagree I just think that some of the older teachers have really put in good work and it's a fair system the problem is the number that's being cut and also that the list is not even being followed just in social science we were told that three positions were being cut and I'm number five on the list yet I was cut and I was told that the cabinet chose that two people under me and the three other teachers are being picked because of
006special reasons that were unclear specifically at Gladstone our history program is being gutted we have three teachers including myself that were trained to teach AP and we appraised the AP pass rate all three of us are getting removed the three of us have raised over $10,000 in grants for field trips curriculum and other things since we had no resources we came in we bought stuff on teachers pay teacher's uploaded a Google Drive of information but yet we're still being cut all three of us are on-campus coaches and as many other athletic programs have a struggle to keep JV teams or players eligible we have had more success despite our football team and my own girls soccer team improving dramatically from losing seasons to us making the playoffs this year and having a CIF run we're
007still getting cut as on-campus coaches one value more important thing though is that every athlete for football and girls soccer this year was eligible and that's not something you see with off-campus coaches as much even though they try I specifically had one player who never got above 0.5 last year and then this year she was crying when she told me that she had a 2.5 all year and she scored a goal in our first CIF game losing on campus coaches are really gonna hurt our sports programs throughout the and then we have not able to have consistent coaches we don't have improved facilities and when other teams in our league are actively recruiting when it comes to our kids many teachers on this rift list have helped persuade our kids to come to Saturday school
008thus bringing more attendance money to the district and we're getting the kids involved but the district is failing is retaining and getting these students to come as new schools our schools around us get more and more people finally I want to address the board that you should not put a rubber stamp on this rift list from the cabinet that has a lot of flaws when I get assignments that have issues I give it back for the students to work on I don't feel like cutting 25 teachers to cover up budget mistakes is the right decision factor like this plan has flaws and it needs to be given back to them to work on and the seniority list needs to be looked at to make sure it's accurate because they made a lot of mistakes and
009so Oh science so I'm guessing that they've missed made mistakes in other areas they tried to choose which teachers to keep and which ones to get rid of when they're following their own opinions instead of the list that we have there thank you for allowing me to speak thank you for putting your input appreciate it okay who do you have next Helen Emile hello Helen can you hear me guys yes okay good I'm sorry for the for the background noise I'm actually outside good evening madam president board members cabinet superintendent this is just me dropping in to say hello sending strength and prayers your way during this very difficult time I also just want to commend the district administrators staff for the level of communication that we're getting out there being on this end now
010as a parent and just being informed feeling calm as a parent the parents I have talked to you I know that this is a this is a work in progress but I have to tell you that on this end we really appreciate all the information that's coming through after I saw the little spirit spirit day sock day I had to drop in and say hello and say thank you for putting a smile and on our faces it was something you know in the middle of all this stuff to do something fun and and that's that's pretty much it I miss all of you guys and I hope that everybody's well we stay healthy and we'll do everything we can on our end to keep our students safe in our community and if there's anything that
011we can do please uh please reach out let me know Thank You Helen it was good to hear from you and appreciate it I agree with all that all right buddy else do we have an another mark I'm looking I don't see any more I actually don't everyone seems to move muted their video almost that is it there there is no more requests for public comment thank you okay so with that we will go to comments and requests by the board so we'll go to remember or throughs Gonzalez sure I will just I will yes I do have a couple comments um one I just I mean I just want to thank all of our staff from the bottom up especially our food service workers and our other work or mot who have done a
012yeoman's job and making sure that all of our students are being fed as well as all of our on our certificated staff as well aside as well and all the classify just pulling together to make sure that that we're serving our community I know this is all a work in progress and I think some of the some of the things are happening on the fly as we're unexpectedly shifting public education in a matter of days um so I just want to express my appreciation on that so yeah I'll leave it at that okay board member Rodriguez Pena okay good evening everyone I just want to report that um I went to Brockton High School to their open house for the well-being center the center is focused on health and wellness of students it's great that
013students can go to the center any time during the day if they feel they need to speak to someone or um you or have any questions on anything also we are not only focusing on the education of the students but also on the social and emotional well-being and I think that's very important to look at our students as a whole and I want to thank supervisor Bach larger and the of the fifth District and students from the Xhosa and the medical pathway they introduced all the guest speakers and did a fine job so I want to thank principal mr. Fernandez and the teacher Miss Ginny Aguirre I also went to Paramount elementary school or kids hearts challenge it was a great it was great or dancing jumping rope playing basketball playing handball and many other
014activities I want to thank teacher mrs. Cristina Ramirez she was from Mountain you did this for 30 years and students have raised over 51,000 dollars for the American Heart Association within all these years that she's been doing and I want to thank her because she's continuing to do it I noticed the group was bigger but it worked out fine paramount elementary school I want to congratulate them again I went to their ceremony for the distinguished school and there was so much energy in the air you know the parents were there and the students are there and the staff and they were very happy very well-deserved I'm proud of Paramount elementary and want to thank the students staff parents and principal mr. FLOTUS you know way to go homeless I went to Azusa High School the
015Azusa district choral concert it was a beautiful event students who elementary middle and high school combined a chorus with the chorus they sang and paid many songs they all did a fantastic job and I want to thank the music directors mr. Adams mrs. Grady mrs. Jade Cora Garcia and mrs. Turner and she plays the piano beautifully and again I want to thank and of course I get all this before all this happening like I wasn't running roaming the streets or anything so I want to thank for her leadership in the cabinet MOT the Nutrition Services Secretary's all the custom white and certificate employees parents students we're all working together including board members working together hand in hand to you know during this hard time I know it's really hard but you know gonna get to
016do it thank you okay board member career hey yeah just you know kind of in in line with all of that you know if a month ago or even just a couple of weeks ago someone would have described that things would be where they are right now I I don't I don't know that any of us you know would have said that we expect it to be where we are necessarily with that being said yeah I'm grateful for everybody that's working all you know from from every at every single level all the way through the district the the essential folks where they're helping to make sure that our students are still fed to make sure that our students are still able to learning that our our employees are still being paid all of these things
017that are happening that wouldn't be possible without in all-hands-on-deck approach to from those essential folks so we're just we're grateful for you yeah this is uncharted territory that we're in right now decisions are having to be made with you know what information is available at the time and then it only takes five minutes to learn new information where new decisions need to be need to be made and so I'm grateful I I've gotten some great feedback from some folks within the community and and have been able to share that you know that feedback in and so I want to encourage you to keep it coming though though you may not see us as much out you know out and about you know we're still here to please feel free to reach out our way and
018yeah just grateful for everybody and yeah everyone you all remain in my prayers so great grateful for everything that our community is doing a step up Jerry there we go yeah okay you guys try not to mute yourself because you then you can unmute yourself oh okay my dog started barking okay okay so now we're going to board member ariana.sea let me find her maybe she muted her song [Music] test okay testing one two three your life okay good evening everyone thank you for joining us while you guys are all at home and we're we're here having this first like once-in-a-lifetime I mean this is like the first ever board meeting that we've ever had this way so I would like to thank everybody for joining us thank you for to the cabinet for making
019this happen when this came about and we what a week and a half ago had to meet to to make this decision coming from Lake oh yes we all came together as a board and we did what was best for the students and our employees and for those employees that are continuing to service our students which some are mot some are nutrition and some are CSEA clerks secretaries and principals thank you thank you thank you from the bottom of my heart you guys are true heroes I want to let you guys know as this is every day evolving into something different I appreciate all the patient understanding and the communication that is coming from our cabinet and delivered to our parents and I thank your parents for being understanding and how in this and presidents
020event that we're all going through that he that you know the patience and the support that you guys are you know bringing to to the district moving forward I look forward to to decision I look forward to this meeting and look forward to what our district you know we're leading in a way compared to other districts in a lot of things and so I'm very proud of our district what we're able to accomplish and what we continue to how we continue to evolve and we continue to catch up you know with other districts as well so thank you guys so much hello everybody thank you for joining us I would like to first and foremost express my appreciation for the communications and the interactions of every single one of the people who are involved all
021of our staff employees parents parents are passing things on on Facebook Lee cos throwing it out there and everybody's running with it Linda superintendent Kaminski you have done an outstanding job I know you have been sitting there on video conferences constantly trying to keep as updated as you possibly can thank you to all my fellow board members who are making this so much easier for everybody involved thank you to the cabinet because I know I saw our turtle online handing out food so everybody is helping everybody else out and I have heard wonderful things wonderful things from the community about it and I'm just so proud of how well this has been handled and I it just makes me feel very comfortable to know that it's going to continue to do so in the future
022so it mysoline opened the Vogel school of Awesomeness as he's an educator he's running it from Iowa in case anybody wants anyway so you know it's those kinds of things those kinds of rallying around everybody we're watching our neighbors and our neighbors are watching out for us and it's just showing this community for what it actually is and how close even though we can get picking each other we make sure everybody is ok too and this district is gonna be wonderful we're all learning new things so that's all I have to say and we'll go to 7.1 comments and reports by state board member cabinet and superintendent do we have our student board member there's two two potential folks that it could be and I believe she's on and so I'm gonna Adam you and
023student board member can you please speak it's doing for County okay student board member student board member her name is not on the list I tried all the phone numbers of folks that are logged in okay well next time we'll have her all hooked up move forward okay one more is that you student board mother no all right okay so we'll move on to cabinet gentlemen I will start em I'm gonna refer my comments to our kovat 19 update this is me I'm mute Jorge there you go I will also reserve my comments for the kovat 19 update and this is Linda Kaminski I actually want to start also by thanking people because we all know we're in a very very difficult time and aging is correct nobody would have imagined that we were going
024to be in a situation where so many people are isolated people are in their homes people are in the hospital people are worried about if I sneeze does that mean that I'm you know catching different diets and again during the the challenges that we've all been facing we really have seen people across the board coming up and a special thing for those of us who have been called on to to really be front and center and so the nutrition services people the mot folks the people in HR who are processing information so our employees get paid the people in business who are making sure that our employees get paid and especially I'd like to thank the students who are doing work in a different way that they didn't think and maybe they thought you know
025online learning was all you know playing games that they might like to play but it's more serious than that and for the parents who are taking care of kids at home that they you know thought would be in school and earned just to help out with that I truly appreciate your support and I also especially want to thank the cabinet Markham retorted drunky oh and Arthur Ortega because them and also Lika wadis because we've been meeting multiple times every day to think about and deal with some of the challenges we're all facing answer questions that people have called in with to make sure that we protect the students rights to a really good strong education and that we work out the details of how that's going to happen which means interfacing with agencies all throughout
026the United States on a variety different issues and I certainly could never have imagined would be here at nor could I've ever done it alone so thank you so much for all of you who have really been working to help make this work well for the all the larger community for students and parents and families and staff and board members thank you all so I really appreciate we are experimenting with a new way of having board meetings but it seems to be going so far so good and I'm enjoying seeing everybody's face up on the video screen thank you so much to everyone okay with that we'll move on to report action of closed session matters there is nothing to report on closed session so we'll move to item 9.0 general functions 9.1 kovin 19
027update so we're going to start with this really just again the thanks to everybody who's helped us deal with this situation and our staff have worked tirelessly to look at how we're providing education and look at how we how we pay people look at how we hire people look at every aspect of what we're doing and say how do we do it differently so that we can honor the requests for these isolation we can honor the request to ensure that there's social distancing and still have an educational system that we can be proud of so a couple things that I want to start with thanks real quick and then I'll turn it over to each of the assistant superintendent to talk about their areas in particular but I really do appreciate the the support that
028we get from the Azusa Police Department and also the Covina Police Department they had been engaged in planning with us ahead of time on a number of different issues over the years they've always been front and center and as this the reality of schools not being opened for students to be in came closer and closer they were right there with us calling asking what they can do to help and whether it's daily check-ins or weekly teleconferencing it really means a lot to me and I I feel as a system we're very very lucky to be in this community where we have a support of the police department and so I appreciate that very much and with that said I'll turn it over to Jorge if you can talk a little bit about your area please
029yes absolutely if I may I'd like to start off first by really recognizing the leadership of dr. Kaminsky really her planning for the as possible closure schools started a full week and a half before it became a reality and as I interface with my colleagues throughout the Los Angeles area it was abundantly clear that we were well positioned in a lot of errors to be where we're at today so I really want to speaking from from obsidian and working alongside shoulder to shoulder with with dr. Kaminsky really recognized for leadership we are in week two of this this really unique situation and by this point we have transitioned to really have essential staff at our at our district office and also throughout the district recording to to work each day so that we still do
030have individuals reporting to work but I also want to recognize that many many many employees continue to work remotely and in a variety of different areas has been mentioned not just from the central office but throughout school sites our school leaders are our teachers and our classified employees are continuing to support in whichever way they they can I want to recognize our work with our labor leaders and the support and understanding they've demonstrated throughout this very unique experience I've been really working to all of us have been working to make sure that we are in regular communication with our labor groups and our labor leaders and really hearing their concerns and addressing them as as quickly as reasonably possible and that work will continue as this as this process continues to evolve speaking specifically with
031regards to human resources we do have employees still working like I mentioned and a variety of different ways and we are still making sure that their employee needs are met whether it's having to do with leaves or having to do with payroll or benefits that continues to to network continues and although we're we are used to working in an office environment I have to really apply the Human Resources team for really adapting to to the new work and really stretching their room abilities and and technology technological skills and now we're meeting regularly as early as 8:00 a.m. to really kick off the day with an HR meeting to make sure that we're all we're all focused on the important work of meeting our our employees employees needs we continue to stay very close to all
032the information that's coming out because this is a highly fluid very very volatile situation as we continue to kind of go day by day and i and i say myst i know we will continue to be responding to these challenges and all the new information but I want to close by saying that it really takes a a strong team and it's a team is made up of many different parts leadership - boards leaders as well as labor and our community and I want to thank everyone for their support and understanding throughout this entire process Thank You Jorge and Marc how about you can you share with us some of the accomplishments and challenges that you face and overcome in business services and nutrition services and mot sure so we can start with physical services so
033where we're working hard to figure out how to manage everything online so we worked quickly to figure out some of the big obstacles for our employees and a lot of what we do is interact with employees face to face and having them come through the office and something simple as paying people becomes very challenging when you can't meet face to face so we have worked to try and get as many folks as we can to get switched over to direct deposit we've worked to make sure that addresses are correct so that way everyone who doesn't have direct deposit will have a check mail to their home and so they can receive payment as quickly as possible we've established connections with all of our our agencies that we work with to make sure that we have
034ongoing conversations of how to overcome the hurdle that we're dealing with in maintenance operations and transportation and the team has done an amazing job of making sure that our schools are still and kept up and at the same time going through every single classroom and and cleaning each one so that way when we get back every room has been disinfected so we have we just completed that project so that way whenever when all the kids come back the the rooms will be indeed cleaned and there's no potential for or anyone to get sick and then I save nutrition services for last because really right now they are on the on the front line making sure that our community continues to be fed we have served last week and almost 19,000 meals and this week so
035far 8500 500 meals and that was just in one day from a very very small group of our nutrition service staff working hard to make sure that our community is fed our our maintenance and grounds folks helping them to get set up each day and ready to serve our administrators out there helping any way that they can so it's really been a great team effort and folks are have been really really keen players to make sure that we're working together thinking through issues that we've never thought that we would have to face so very proud of all three departments mark can you talk a little bit about the fogging sure so we we wanted to make sure that everyone felt safe when they did return to the to their rooms so we purchased equipment that
036would allow us to use a cleaner disinfectant that we typically use you know in a spray bottle and a towel but with this equipment it allows us to create a mist or a fog in each one of the rooms you leave it out for about an hour and anything that it lands on you know bacterial virus will be disinfected and so that way when everyone returns there's no worry of you know somebody getting sick again and some of the equipment is really cool and we can continue to use it even once this this pandemic is clear because it'll help us just to keep a cleaner environment and it's a cost-effective way of keeping our schools very clean thank you very much and our total can you fill us in on as we move to a
037longer period of time with the students not being physically in school we are heading towards phase two of our instructional plan can you show some of the details with us please sure so we are considering this week week one of our Phase two plan this week we deemed our imagined plan create and share week so this week in collaboration with our toeses are a a president and some directors we created the first draft of something that we are calling our distance learning block schedule plan we then took that draft that was created and have been presented in as have been presenting it to cabinet to site administrators into a broader level of directors for some feedback and some input these next couple of days we're gonna be working to add details to this plan and
038then on Thursday we will be putting this plan in front of our triple-a site reps triple-a stands for academic articulation and advisory it is a teacher group that sends multiple depending on the level reps from the sites we meet on a monthly basis on items around curriculum instruction and assessment so that's one group that we'll be looking at this in addition to that we will be sharing this with our site instructional tech reps and then we will also be sharing this with our sped leadership team reps these three bodies are all made up of teachers and so we'll be sharing this with them on Thursday as kind of a final feedback final input suggestions ideas the plan is that on Friday this plan gets communicated to the entire staff and also the plan is that
039on Friday to the community we give them a preview of the plan and we also announced that in week two of phase two which is the following week next week we will also begin a plan for distributing technology and so that that is all to happen this week by the end of this week in week two which is the week after that this is we're calling this week two of phase two this is our learn prepare and plan week during this week a teacher will be meeting with administrators much like a format that we are doing now and administrators and even teachers who have who have been able to see this personally and get a good understanding of it will be working with their staff to answer questions you got this on Friday and kind
040of diving into what this plan is what the expectations are and moving forward what we're going to do next week which is still week two of this phase we also will be launching a virtual conference style for our staff during this virtual conference week there will be opportunities for professional learning on digital tools digital programs there will be extended professional learning or QA around the distance learning block schedule plan there will also be opportunities during this week for support whether that's by grade level or content level and we will also have built-in opportunities for collaboration and planning with and or with Tosa as well this will be next week during next week also on Tuesday and Friday we will be communicating to our community more detailed plans about the distance learning block schedule plan and
041making that public in terms of what it looks like what to expect how to communicate and and and kind of do that at the same time because this is next week we will be right in the middle of tech distribution and tech getting getting devices into students and families that may want to to have that in their hands we then move into week three of phase two and that is our launch week that is when we go when we go live and we begin implementing this plan as one of the board members alluded to I believe it was mr. Greer we are responding he said every five minutes I'm gonna say every five seconds if things are popping up but I want to show my gratitude to the initial team the Tasos Dana Aaron our
042a EA president who really came together and really expanded their minds to try and get away from a brick and mortar mentality and to really think about what we can offer our community knowing that not only our staff but our but our students in our parents or that we're all all of us are going to be at different levels and how do we support that things still to be worked on and we are trying to address as quickly as possible some ideas are some tech support hotlines as something that we're looking and considering devices by themselves without Wi-Fi is very very tough so also thinking about outside thinking outside the box about how we can address those those needs that might be there as well so just again thank you to everybody who's been giving
043feedback this week to help develop this to the teachers and it will be wrestling with this on Thursday as well just a foreword thank you because we know that together when we collaborate when we come together and we push ourselves really good things happen thank you you share a little bit about but I think are some of the highlights of what you're doing in terms of the use of technology students opportunities to make sure they have time to work with their teachers teachers have time to work with their students and yet there's still continued development and planning that goes into it just just a quick overview of how that might look yeah so some of the some of the things that you we typically would consider in a brick-and-mortar schoolhouse obviously are upended and and
044we have to a different way to approach but every level every level is going to have a little bit of nuance so from elementary to middle to high school but in essence and again this will be communicated to the community obviously as well to the staff but in essence kids are going to be interacting with their teachers on a weekly basis more than more than one time there's going to be opportunities for teacher LED communication and direction and guidance and then there's going to be opportunity for the other way around a student parent communication questions concerns and so those those would be those will be built in during the week in terms of our staff we also have built in time for staff meetings PLC's grade level meetings content those kinds of opportunities to stay
045connected in a colleague kind of manner because this will all be obviously from a distance from a remote location so building in those opportunities for for them as well there'll be a a schedule of sorts that students will know when my English time my science time my math time right all my course times are and then there'll be dedicated times where I know that I can I can't check in and I can get some questions or some help or some some addition and that's kind of built in across all three all three plans again there are some nuances built into that but but they all feature some of these big-ticket items thank you any questions we want to do update on communications yes friend thank you I think hi can everyone hear me yes okay
046great um I also have been thinking about communications in terms of phases it's hard to believe that this is only week two of this it feels like it has been going on for for much longer at the rate that things have been progressing but phase one for communications has been primarily information information was coming at us really quickly and we wanted to make sure that the community received actual information in a timely manner the benchmark that we set for ourselves was to communicate twice a week and more if needed so we have been doing that utilizing peach jars social media blackboard for all calls emails text messages and a OSD app the the mode of operation right now is put everything everywhere and so far it seems to have been working our followers have increased
047on all platforms our website hits have increased we have a great amount of back-and-forth engagement particularly on social media in terms of messages and comments and that has been a fantastic way for us to to reach our community we have also utilized a phone message at the district office now since we are not there daily the phone message is in English and Spanish so community members families can leave their questions we check the messages twice daily and we respond to them as quickly as we can from from home and so I get those messages and I farm them out to the responsible party there is also a form that we are utilizing that is available on the website where families can submit a question via the forum and again the forum is in English and
048Spanish as well we have created headers on all of our websites so on a dish of website and on the school website that has a link to the enrichment activities that we have available and then directs people also to the district site where they can get more information such as the updates that we have been sent sending out spaze to of communications again phase one whether it was primarily I'm getting all animation a manner getting out factual information and face to students information is coming at us slightly less frequently we added kind of a third primary objective to this which is staying connected so this is this is a new new world for all of us and this is a very confusing time for a lot of our students and I think that it's important
049that our students in our community know that this is impacting us as well that we miss our students we miss our playgrounds being full when I say classroom is being full and so this week in order to hopefully add a little bit of normalcy into what has been a very abnormal time in life and we're hosting a virtual spirit week online where we're asking folks to observe a theme on a day and send us their photos on social media and we have had a huge amount of engagement and we've gotten just a lot of appreciation from parents who are saying you know thank you for injecting kind of this little bit of sunshine and she would it what is turning into a very confusing time for for all so we will continue again with adding
050more connection along with our information so next week we're planning on hosting virtual storytelling where our principals will be in in some storytelling via social media and our principles are also preparing video messages for their students particularly that they are going to place on social media and they're sending all calls that are directed to their students and those are aimed less at getting information into the hands of the students but more just to check in and to say hi and to just add a human touch to let everyone know that we care about them we hope everybody staying safe and and we do we do miss them greatly on our campuses thank you thank you Lika thank you I have a couple questions the first one the first one is for mark so thank you
051for those numbers on how many meals we've served so on a normal regular school day how many meals would be normally served between breakfast and lunch do we know that number who's needed mark and muted texta yeah I mean it would be happy for me to have it out there thank you I'm gonna unmute Maria and she will be okay all right Maria can you hear me yeah how many breakfast and lunch meals do we sir correct normally on a regular school day this every regular school day we serve a bit over 5,000 for lunch and a little under 2000 for breakfast so we're not go ahead no go ahead so what the distribution we're not serving as as much as what we would be serving during a regular school day or school week okay
052so because that works out to about like so with with the numbers that mark talked about that's about like he said what did you say eight thousand and two days around four thousand a day but then that's both mils so that's like two thousand students we're passing out two is that about that about right yes so we were serving a little over two thousand children because they received multiple meals a day we are averaging the amount that Mark mentioned the numbers that he had mentioned okay yeah so I just I mean I'm just like I think you guys have done a yeoman's job and so I really appreciate that I want to put that on before and you know before I say anything but but I'm wondering if we if we know so you know
053half the kids that normally are getting meals at our schools right now are not getting as much from us so I'm wondering and what we've thought about in terms of outreach to make sure that they do have that opportunity further outreach I should say Oh Lika Maria and I have been working closely to make sure that we're communicating out to make sure folks know about the meal pickup sites we've tried to make the meal pickups as easy as possible we've connected with vendors to look at other ideas such as delivery concepts so we're exploring new ideas to try and figure out how we can make sure that everyone has and has that available to them but as of right now we're working on increasing our meal service through the the four school sites and making
054sure everyone knows about the those those meals and it's amazing when Lika puts out a message to remind folks that instantly we see a flood of folks come through so we're working on making sure that we have very regular reminders of folks for folks to come by and get this and then it gave me a follow-up question is so you know relationships are very I mean often personal relationships are very important so I mean I think I'm hearing a lot about how we're working at a district level which is very important but I'm wondering how are we using those relationships built between I would say principles community liaisons other district site staffs who may have existing relationships with these families how are we thinking about how do we capitalize on those trusted relationships to make
055sure families know what's available I can I can jump in on that one our principles as a whole have done a great job of reinforcing the information that we are sending out whether it be posting through social media about our new times are encouraging people that they know within the community to share our posts I don't know how to what extent this does play into it but we have heard from some parents that they are just hesitant in general to to come out and you and to be out so I don't know if that kind of plays into maybe some of the reasons why some families aren't taking advantage of the meals that we're offering so again I'm hearing very much around like like communications methods but I'm just wondering I mean cuz I hear
056I'm hearing of examples in other places where you have like personal touches people actually reaching out to specific individuals to try to make sure that we're reaching all family so I'm just saying I'm putting I know I know you guys like I said I know what you guys have done this Yeomans effort and so I'm not none of this is critical I'm just thinking about as we move forward I you know I really want to make sure that we're thinking about how do we can make sure that we're connecting with every single family that we have in our community as much as possible so my other question for is for our pseudo and it's much more I guess much of our process question so you've laid out a really great process in terms of what's
057going to happen instructionally and and using our existing committees to make sure that everyone is it's an engaged process but I'm wondering and you're laying out a timeline so in terms of the timeline so so you're saying like the first week of instruction with students would happen the week of April 6 is that what I'm hearing from you the first week of phase 2 would be April 6 as Brett and that coin but that that would be that would be instruction that would be teachers working with students so that is correct that that also coincides with kind of layered on top phase one the end of phase one and then submit and then we would go to Spring Break the week after that is that it am i understanding this correctly at 8:02 p.m. on
058Tuesday that is correct at 8:02 p.m. on Tuesday I don't know what that mean just saying that right now that is that is a correct statement right now okay okay um and then in terms of access so I just I'm just reduced a little more in terms of how we are getting a better understanding of how many of our students have access to devices and Internet access and so and how we how we plan to address those gaps yep so right now before prior to Coba 19 we surveyed every single secondary student with a tech survey this was a paper and pencil in your classroom survey so this was not you know online or if you want to everybody every kid had to do that 96 secondary students so that means 6 7 8 9
05910 11 12 across all of our schools 96 students self-reported that they have zero access to the Internet and the overwhelming obviously the opposite have report that they have access and connection to the Internet now now Alby it you know different different ways and different modalities so we know that there is a a group right and and right now we're not talking about elementary that that might not have access to this so when we launch next week we're gonna keep our ear to the ground one of the benefits phase 1 when we did the optional print material and I'm not gonna count myself in this because the the banks really are it goes to to Dana and Norma who did most of this heavy lifting but one of the benefits is that they were able
060to make connections with all the families to talk about what it was and what they were requesting and what they needed I can also share with you that there were that week when we did the optional credit irreal there were a total of 207 phone calls that came in that were flagged by Dana and Norma and I can also tell you that of those 207 phone calls 67 of those phone calls or roughly a third of those phone calls after speaking with Norma or Dana and understanding where it was on the website and how to navigate that change their mind about picking up with me to say oh yeah I see it now I just didn't know where it was at and you know so forth and so on so we are right now thinking
061of taking the same approach and having those personal contacts and those personal touches and start amassing a database of information so that we can plan accordingly to kind of tip to connectivity beyond just the device right and so we know that there are different partners and vendors out there that are trying to chip in Lita has made a connection with some possible donors and so we're we're really keeping want to keep a pulse and we want to make these have these personal connections we're gonna expand the staff so it's not just Dana and Norma we're gonna double double that plus add some additional support staff to that and then respond appropriately we've already had initial conversations about what happens if there's you know 75 what happens if there's 750 what happens if there's 7,500 and
062so we're gonna we're we are talking about those things we are building contingency plans but we also know that when we launch next week we're gonna again keep our ear to the ground very very carefully we already started a draft and I say we and I shouldn't really say we the team has really already started a draft of what this database is going to look like we have also chipped in in terms of using Ares in addition to just a Google sheet to also amass information so we can query easily and and try to respond as quickly and as appropriate as possible so just a couple things and I appreciate that response and I hope that I mean my hope and I've heard about the districts doing this is that we can actually make sure
063that we are connecting with every single family to make sure that they have the the device and the access that they need so that's number one - I'm a little concerned I want I want to make sure that we have a consistent definition of what we consider out of what internet access to be able to do just as learning with us and remote learning because I think I mean I'm not sure about the numbers you share with me but I mean is that was that full internet access at home or the internet access via cell phone right because I would not consider cell phone access which is Internet access that's really not functional when you're trying to connect in a like an online classroom setting so I so I think I appreciate where we are
064right now and again I understand like there's a lot of moving parts and all of you are doing very much work and but I hope that as we go forward I hear I'm hearing much more specifics about how we plan to make sure that we reach every single student in our district to make sure that if we're as we move forward that they that they have the resources they need to be able to participate in in this in this distance approach that we're planning it I have a couple of questions also here so you know you know I just spoke about the well-being center that just opened a glass stone high school so I'm on a link that I seen it at another district they had a link that stated um you know we I'm
065sure we have students that are afraid or even parents are afraid you know how are we helping them or getting to them to speak to them and and on top of that also parents you know having like guidelines or they're not teachers they never had to be able to teach their child you know how are we reading out to the parents to you know help them help their child you know I had a parent tell me that her son was not doing his work and he said he didn't have to do his work because he read that they're not gonna be graded anyways and he shared the 14 year old a 16 year old so she says you know you shouldn't pick that because no my sons don't want to do their work so you
066know how do we help this mom you know what do we do about the situations and and and some of the kids you know and I'm sure they're scared emotionally about the what's going on what I'm going to go back am I gonna graduate you know pressures like that and and I don't want to you know put any more stress on these kids so you know I'm hoping we have some kind of link that we can help them or I know on their phones they can see Aires like my grandson used to see his grades and so forth maybe they can be a link there where they can click if they have a question your the concern many things can be happening because they're at home now you know and I like to have that
067open for them because it can I go to the school and they cannot go into this well-being center this great Center that's happening but I think we need we need to think about that also we could definitely put a link in terms of the Aires and how to connect both for the snip and and the parent one of the things that we have discussed and we are launching this with parents are English and Spanish kind of for lack of a better word cupboards or launches that would include some tips and resources for parents who are now finding themselves you know doing doing something and maybe they have not done before and so we we are thinking about kind of a a cover if you will like a launch page where we can you can have
068some of that additionally excuse me when we are talking about the distance learning block schedule plan we have also had conversations about staff beyond teachers so counselors psychologists you know terms and you know those kinds of things and so I believe it's Erin if I kind of push the team as we were thinking about this that it's not just about academic connections but it's also about those social emotional connections as well those relationships yes and so that is something that we we are working into and have worked into that plan as well and I think that's part about Shido name mentioning about relationships you know how a student was able to go and to talk to someone even if it's a teacher even if a counselor you know they can reach out to someone because
069now they lost is the connection like in one day here we go just just happen from one day to the next and you know I I just feel for these kids they're so young and not they're not understanding but I think it's our job to to reach out to them to help them um you know not not I don't know help them emotionally that's my big concern because we you know when all this is over a lot of things are gonna change I know that but I just yeah I'm just careful that honestly thank you a couple questions I have one I hear are throwing you're talking about evaluating which of our students don't have access to technology and then distributing technology just curious to know just some of the thoughts on on how to
070do that safely how to safely distribute the technology it just in light of everything that's going on both for our you know the folks on our on our staff who will be distributing and also the families you know not congregating and not gathering when receiving that yep so very very good question something that is definitely on our minds and again as we are vetting these processes within ourselves and with other people that is something that is definitely at the forefront of all of our of all of our minds so what we are right now taking the the lessons learned and the good things that happen when we did the print distribution so for example one of the things that worked extremely well was setting up appointments because that helped with the ebb and flow in
071terms of picking up so that's that's one thing that would that we are thinking that that's that that's a best practice that has worked for us and will help us with the social distancing and keeping like you said not only our staff safe but also the community safe as well another thing that we are thinking of implementing this time around which we didn't do when when we when we did the print even though we were cautious at that point in time is to have like a table set up and that we would be tagging things and so I know that mr. Greer is coming Wednesday at 1:00 and so I would set up his stuff on a table I would be you know on standby mr. Greer from afar hey thank you for coming if
072you come to the table you're gonna see a tag on one of the devices go ahead and feel free to pick that up there's something for you to sign there if you could just leave that behind we would appreciate thank you very much so we are kind of thinking of those things it is definitely on our mind and to your point I think for both sides it's not just about keeping the staff but also the community as well with that said we're kind of in my business I'm still making deliveries and that's exactly what they do they put it as a sign on the outside of the door they all they set it outside you see it's everybody's six feet apart nobody goes anywhere it works out really well okay another thank you another question
073so I know that I've seen just-just correspondences and notices and letters I'm gonna that I've come out from telecommunication like Internet service provider companies that have talked about providing internet access for our families like you know temporarily what what can we do to help kind of expedite some of those processes and/or help get internet into the homes of families who don't currently have that yeah that actually was a topic of conversation today our superintendent brought to us a meeting that she had been in earlier and and again we are exploring every avenue that we can but that is definitely something that we spoke about just today about you know is there a way that that we that we partner with with someone in terms of kind of expediting that or making the process so so
074that is definitely something that that is being discussed okay and then something just just for the team to consider this lika if you're there and listening I wonder if it would be helpful to as far as the meals and addition the distribution of meals I have seen the district letter that has come out and that's really good and and I also have appreciated the the constant updates one of the challenges when you have constant updates is that update number four looks a lot like update number sixteen from afar if you will and so when we look at some of these things like like lunch distribution can we create graphical content and in ways that families can share it out in an image so that it's it's kind of easy to share I know that I've
075had a couple conversations with just some some families and whatnot around the way just kind of reaching out and checking in with them and they didn't they weren't aware and and so I'm able I've seen the letters and and they also acknowledge that they've gotten emails but maybe haven't fully read through all of the the emails so just thinking of other other ways to get their attention a little easier using graphical content as opposed to just letter letters are still good because there's a lot of information but also using graphics and images yes we actually had sorry go ahead no go ahead we had one phase of images that came out and we can we can launch it again to make sure it stays at the top and that it's at the former front like
076we can pin it to our social media and send it out again via email or PGR as well regarding and I can I just have been on that though I think I think I mean if you look at some and I'm happy to share with you offline some of the other districts they're really communicating through images right so there anything they send out is a different image with a different message and they're really simple like just a handful of words just whatever that whatever the topic is I'm happy to share some of those that I've seen I'm for you to think about because I mean to Adrienne's point that I mean that's the best practice in terms of trying to get people to pay attention on social media yes for sure any any examples you
077want to send it with the great regarding the the internet options that have been advertised as free adrienne i did so my colleagues and i from other districts kind of tag-teamed it and started making phone calls to see what some of the details were and some of the offers are not as free as they would seem so some of them you need a credit card so like though the fees are waived and it's free for sixty days but then if you forget to cancel and you'll be charging you $40 a month after that most of them do require some sort of like security deposit or a credit card down and I don't know you know to the extent our families would would want to do that and then the other obstacle if they can do
078that is that now all of these companies have extremely long waiting lists so that's something that you know districts across the board are faced with and we're kind of working together to see you what some solutions are for for all of us Lika yes this is yonder so when I when you post the UM the newsletters are the updates on Facebook can you please put like the English ones on one and in the Spanish ones next because when you put four together it's kind of hard to see the ones like the Spanish seems like in the side in the corner a little bit and then the English ones are it's just very confusing just just to read them I would say if that's possible would be great are you referring to like the images in
079separate posts well because you you you put the the English in Spanish I have to show you example but you had to English and then I think you had to Spanish in the sightedness Maddox is really oh I'm sorry I know what it was you had the English one and it had English with two pages and the Spanish was two pages in the side so it's like four pages on Facebook and and in the ones on the side they were the Spanish ones are very hard to read other than um not all moms are computer savvy yeah yeah you know I just think it'd be easier if you said the Englishman in the Spanish on two separate posts like I don't know how to you know maybe explain it in Spanish you know what it
080is yeah we can just seems like it's it's just all in one page and it's very hard to read yeah yeah you thank you wouldn't have to click the image to open it and then screw and then slide through the images but yeah we can we can see if there are different ways we can post this thank you uh-huh actually I'd want one mess I'm looking at my notes one final question just looking at food for families I know one of the one of the things that I heard from from some families and just want to kind of shoot it out here for others to think about is so I know that we have our in the morning and then hours in the afternoon for food pickup and they're there at this point I've been
081a couple families who have reached out and said I've talked about the challenges it is for them there are working babies are working and so they don't have the ability to access during those times and so I did share with them and let them know that it's possible for other folks to take their you know as long as the kid is present and it's possible for them to pick up that food as an option but but yeah I don't know if there's a way to gauge that or to hear from families you know how widespread that is or if it's just a few or if there's other exemptions that can be made but but again there are at least a couple families who have communicated they would they would like food but don't know how
082to access it because of their work schedules so we do have an afternoon service from 2:00 to 4:00 I mean we don't have like an evening service but yes you're correct they you know they could have somebody else with them take the kids or or do something like that but there's also a lot of districts who are start I mean I feel our districts that are doing it from like starting at 7 o'clock in the morning like they're doing you know they're doing earlier hours than we are and I know Linda I had asked you about yeah Linda I'd ask you about this and he said you would be monitoring this right and so we so far the only concerns are the ones that I heard through Adrian but I think actually and B we
083certainly could put out some information to ask parents to let us know for sure if they if they are having trouble so that we can begin to respond to them just as we were asking do you need structural materials are you going to need some technology we can certainly ask about the food and I think that would help us make sure that we're reaching out to everybody and hearing where the needs are and can students go alone if they live well like in my neighborhood they have apartments and I've seen you know kids walk on their own because either their mom's working or I'm not sure but they'll walk on their own you know and dog get their lunch and then I see them walk back back home with a bag of food for lunch
084I should say so they do just give me the kids without the parents yeah yes I just wondered stress can you guys hear me yeah okay that also to that other districts are have videos on their websites on how parents can access the resources that we have on our website they have it they have it in English and in Spanish and they have a step-by-step video on how parents can access the resources for their kids on our website so maybe that's something to consider as well to show them how the parents that do have access to Internet at home and that are trying their hardest but just perhaps or not you know um a tech-savvy and so um I think would be a really good idea to have videos on our on our different social
085websites for them to access that's a great idea you know my mom was illiterate she didn't read at all so if she was gonna read something while she couldn't read we'll put it that way but if they showed a video she would understand it so I think that's a great idea to do that I agree thank you all for your questions and suggestions we'll take them to heart and and work on them diligently thank you very much okay and with that we'll go to item nine point to approve resolution number nineteen twenty forty declaring may 17th through 23rd to nineteen or twenty twenty as classified school employee week do I make a motion to approve 9.2 I second okay moved by board member Pena seconded by board members rear and any questions discussion I have
086a question how is this going to be carried through I mean we can't do social you know a so usually we have a reception for them so how is this going to take place thank you that I can I've been thinking about that too in anticipation of the fact that you know we'll just continue typically what we do is we pick one of the weeks in May to honor all of our employees both classified and certificated and typically take something to their workplace maybe you know varies from year to year sometimes just so it's a it's been most recently maybe a tablet that is a kind of a mini journal sometimes it's been food treats of one sort or the other so a variety of things but if we can't do that so the next
087thought is how do we get the message across to everybody so we're exploring a couple ideas we haven't found the one that we're going to go with yet but we are definitely going to have had a plan so that that time doesn't go by without people knowing that we're thinking about them okay anything comments Pete let's vote Gabby you you having difficulties yes ma'am ulti have you logged out log back in okay are you an ESB there okay there you okay Passons 5-0 and then we will move on to prove revolute resolution number 19 2014 declaring May 5th 2020 the day of the teacher moving the motion forward second okay so board member Ariana's made the motion seconded by board member pena and any discussion okay seeing that let's vote okay and passive nine point
088three passes five zero and now we are going to move on to the consent calendar 10.0 10.1 all matters listed under the consent calendar are considered by the board to be routine and will be enacted by the board in one motion format following the last consent calendar agenda item there will be no discussion of these items prior to the time the board staff or the public requests specific items to be discussed have discussion if discussion is requested by a board member that item will be removed from the consent calendar and will be considered separately the superintendent and staff recommend approval of all consent calendar agenda items do I have a motion I move that we approve item 10.1 motion by board member Greer I'll second seconded by board member Cruz Gonzales is there any discussion
089okay seeing that can you hear me can you hear me oh yes hello hello okay I had just one question let's see here the question is for 12.1 and yeah all right let's vote okay and it passes five zero five zero and with that we'll move on to 12-point Oh business and finance twelve point one a word bid of a board bid number 18 - one one one five field upgrades at Azusa High School rebid do I have a motion I make a motion to approve 12.1 have a second can we have a conversation about this I just look so I think we need a second is it open it right yes no no we can have a good weekend no we don't need to we can have a discussion without a motion on the
090floor and we don't have to we're not falling streets so let me let me ask question when if when would this work start on these building on these field and mark I'm gonna buy you to share this a little bit - they're basically going to wait for the end of the rainy season to start and mark could you explain the rest of that like later Frank is my understanding but I want to double check with mark sure so this this project yes if it is approved then it will start as soon as it slows down but it also is connected to our gems and the bleachers so the ad a requirements that are included in this project are a requirement for both this project and for the bleachers so if we let's say if you
091did not approve this project then we would have to build the restrooms that are part of this project the ad a portion of the restroom to be able to install the bleachers for both high schools so mark let me just backtrack a little bit to specifically answer the immediate question of the timeline for the start of the project oh I'm sorry I was trying to manage the meetings so we would be able to start probably in May also for the class stop correct okay though I mean yeah I guess I serve some of the same concerns I had last time around a mic could you share with the board the last at the last meeting the board asks for some information about projections for enrollment or kind of the need free for these fields at
092the high schools for the foreseeable future say the next five six years something like that can you share what the projections show sure so one of the concerns I was brought up last time was you know could there be a potential or are we eliminating a potential choice of being able to close one of the high school which was voiced by some of the public so did a projection analysis of six years from now and it's still in six years would not be possible to close one of the high schools without adding additional classrooms to the other high school to absorb all of the students and that assumes you know that we're not losing students to a neighboring district of course that everyone would be shifting over so it it would be in maybe another
093I don't know three years past that so closer to ten years before you could really fit everyone on one campus without adding classrooms one of the things that you know as we as we as a district and you know supportive we've been talking about declining enrollment that could seem like surprising information to folks that it would take that long before you know but he would only need one physical high school the reason for it has to do with where there are where are the drops in students and what we saw and has shared with the board previously is that this year in particular and actually I believe a couple of years preceding to where we've seen drops have been at the very youngest age student so basically the kindergarten students the littlest ones so the
094enrollment drop is is impacting the elementary schools and and really has been as as I said for a couple of years and more so than it has the secondary schools per se and as much as people have said over the years that well you know we lose a lot of kids going into high school in particular we've seen some drops but not as not to the extent where it's impacted the total enrollment as much as what the drop that we're seeing for the youngest kids and mark if you want to clarify that or add anything to it please do yeah I think there's a few things at play you know in in our secondary schools we have a lot of programs and things that have spread out over the years and so on top of
095not having enough rooms we've converted rooms completely into office space and and change structures and that would help that would have to be you know taken out in order for us to move everyone in and then the question is if we were to move all those kids over the resources that are provided through all the modification of those rooms would probably be needed twice as much so that wouldn't make sense so for example are you thinking of the kind of the Community Schools Initiative well-being type centers and and things that were done you know years even before I came you know like rooms were converted over to cyclo psychologists office so you could have more folks available on-site so we have way more resources for kids than we did years ago and as we declined
096an enrollment there was a natural shift to convert those rooms into alternative use rooms and and they did some amazing construction but that's not to say that all things are off of the table I mean you still have many other concepts that you guys talked about you know you could move a portion of one of the high schools you could you can move a middle school to one of the high schools there you still have many many options I'm just saying to completely combine the two high schools and not have an outlet to have a percentage of those kids go somewhere else probably probably wouldn't be feasible unless we wanted to put significant you know dollars bond dollars probably into building out one of the sites so it's really so I'm just going to tell
097you mark it's really hard to hear just really vague like we don't have enough space but I mean I mean it would have been helpful for you to share you know this is how many students is how many how much space we have at each school this is how many more classrooms we would need at a school if we were to consolidate I just it so it's it's very hard for me to like take the information you're giving me to make good decisions because it's much too vague for me to to make any educated decision about um and then you and I tell you nodding your head I'm just wondering well first before you before you show that so just just because I mean even even when we look at that like mark you may
098have information to share but even at that like sharing it here and now and then voting on it it's still probably going to be insufficient to make an informed vote for me I think that when we when we look at you know this my thinking around this is informed by by past decisions that we've made and again I I understand that we have to make the decisions with what information we have at the time but as we look back in use history as our guide we made decisions to put playgrounds on school campuses and then after the fact because we didn't have a plan after the fact maybe look back and realize that that wasn't you know the wisest thing to do it retrospectively which is you know 20 and then same thing with you
099know we put fences around sites where there's conversations around consolidation of and reorganization so my whole my thinking around it is I get this and believe me like how much I would love to see this happened but but I still just hear that we don't have a plan and so I'm comfortable without a plan so I'd like to add to Adrienne's concerns you know in 2014 when we were campaigning for the school on the promise of the communities that we were going to upgrade their fields you know that's why students we're leaving for another district because of their sales and you know we all know we spoke about that many times but when it passed in 2014 you know it was on the pyramid that we had which was no you could see it but
100it was a second item on this pyramid which was done by a survey by the community students and staff and and and then a couple of years ago we had the football team and the coaches and students come in telling us that you know the fields have holes in them they were getting injured you know why are we working on their fields you know in and again you're gonna die see it's a liability also so not only we're here again talking about it here in 2020 26 years from now and we're still going in circles all over again so I myself feel because of the scuba you know we slapped her that so hard that you know that we're letting this community down it's not fair for these students not to be able to have
101failed and we're saying we're merging it's a conversation it may take six years who knows it may mean it may not even happen so why are we allowing these our students here to do not have a nice feel you know can I so this is the problem with Yolanda because I think we're hearing I mean III am hearing that we and I'm not saying that I was wanted really freaked me out that I'm not saying that I am recommending a certain direction in terms of our high school right I'm I want to see that very clearly over and over again but we we committed in the next five months to really sink heavily about where we're going and I did him I mean I understand him saying that we would not be able to consolidate
102into one high school without additional building there are different there there are some creative ways that you can do that right but if we make this decision right now and three months later make a decision that oh because we've looked at all the data and it turns out that oh well you know the most thing that makes the most sense is to consolidate into one high school that means that we've spent 2.7 billion million dollars on the field that will not be used and I think and so that's I I like Adrian I you know and you know and I understand you you know are too heavy they deserve to have these fields they deserve them and they deserve em yesterday right they deserve em three years ago invited scuba in class right but if
103we but it would not be responsible for us to go forward with these projects when everything is all up in the air and and then it turns out and then what if it turns out that we put something in that we're not even going to use and then we have a large amount of money it includes the bleachers speaking in the bleachers everyone knows that the beaches look like that's another liability those things are falling apart when you go to the game you know people from other cities come and you're sitting in a chair I mean you know we're talking about updating our schools curb appeal you know make it this is one of our you know talk discussions regarding you know having the perfect plan for students didn't want to come here you dragged
104by you go to a game when you see it um sitting on chairs you know so I think we're going backwards that's my feeling if this work if this were a conversation on should we have should we upgrade our bleaches or should we not up clear create our bleachers to me that this would be a this would be an easy conversation yes yes we should 100 percent thousand percent I'm in favor of it to me it's just a matter of you know we made this it we had conversations just a couple months ago where we talked about making some decisions without sufficient information and what we decided as a step one we said that we were gonna retain 6th grade at the schools we're needing to have conversation to put a 5 to 10 year
105plan in place to discuss what we're gonna do all my thinking around it is if it's in the let's let's put it in the plan let's put in the maybe as we look at it it doesn't make sense and we're estimating that it's gonna be ten years before something like that is feasible maybe as we look at it we see that it's not even 10 years it's even further but but I'm just guessing I and I'm making it I am making a decision based off of a feeling that I want all kids I mean our students to have access to a field which I do but I also have to I also want to be responsible with our resources and I'm I don't have enough information to be able to make a responsible decision you
106know I also made sure I also would like to you know might respond to the comment about you know maybe somebody has criticized the defense when went around the school that we've we're gonna have to close or that we had to close let us remember it in a way it's kind of like this coronavirus thing you know maybe scientists what you know who do Public Health Studies knew it was coming but we didn't know it was coming we also didn't know that the drop in enrollment that happened this year was coming this year the drop was twice it wasn't what we normally get or almost I sorry maybe not quite and so we did have to change in a way that nobody would have expected we did not think that we would ever be in
107the position of having to close a middle school or any more elementary schools or a high school at any point because of our projections were fairly accurate from year to year but not only us but school's up and down this whole valley and you know found themselves in a new situation those things are unpredictable I think we've been making decisions with the experience and data that we have and as we go forward in planning which is good we will also be making decisions on the data that we have now which may may continue the way it is or may change and the one thing we do know though right now in Markman Adams information if you want is that for the foreseeable future four five six seven ten years you could not close one high
108school and have everybody on another school without changing and probably shrinking the amount of kind of open space dramatically at that school I think for example what it would take to get everybody onto the mezuzah campus and what it would mean for some of the fields and things that we have there or vice versa I would like to comment in sure yes I I'm having a hard time with this too because we have not had time to be able to discuss what the next five years looks like or the next ten years if we're going to do this responsibly I think it's really important to get the information before it is presented to us that way we are able to make a decision that this is a budget issue as well if we spent 2.5
109roughly in each field that's five million dollars so we and you you kind of referred it to the coronaviruses which I understand your point of view and what you're trying to convey but at the same time we need to be responsible and yes if we delay this us you know until we come together and really think we haven't explored other options such as 7 through 12 or each high school we're still you know having conversations about that we're still exploring we have with it the person who is going to do study that yes I would feel more comfortable after that study has been in place and we get the results to be able to move forward and spending our taxpayers money it is an important that we that we moving forward that we consider every
110option every possible defeat planning for 10 years you know 5 to 10 years what does that look like well let's gather some data let's do some research and learn from past practices what has been done and being able to learn from the mistakes that we as a district have made that is there I hear what each of you is saying pro and con the options that we've looked at so far in terms of school configurations include a 712 high school or both 712 high schools that would actually put more kids on campus who would need fields if we if we take that option we haven't discussed it and I think that's where I'm coming from if you think back to the earlier discussions that the borders tab and that the plus had around the the
111configuration of schools the the configuration that involved closing one high schools was the least doable financially because it runs a risk of a dream loss of kids and so getting we're not we can't get to that point right now without expending quite a bit of money in how we know that we run the risk of losing and students which would exacerbate the the issue of declining enrollment so there are some things that we have discussed that we do know and I understand if you want to discuss it more and you know if you want to get the information from the demography so that's all fine but I I also know that there they happen 20 of times when we've grappled with issues around well what can we do and what's the impact would you know
112will it help us with the district budget will it not those discussions have happened and and the other thing that I mean what you will hear is some people who say yes definitely wait you will hear other people say it's you know you're not you're not doing the right thing and that's always the case there's you know you're gonna never everybody I know what Linda what you're saying and it's not about it's not about pleasing people it's about what's doing right for our district according to the research and data that we receive and that we're able to analyze and be able to make a decision because you're right some people are gonna say no we want the fields now or no we want the fields later or you know but what matters right now is
113what we can see concrete which is the data and the research that is going to be taking place in the discussions that we further need to have as a board can I just add one quick thing so to put this in perspective every option is still on the table except for one which would be that we're going to close one of the high schools and not use that facility for any other purpose essentially surplus it that it those two things approving this and that surplus in one of the high schools don't mix together but every other concept that we've talked about k-8 7 12 7 12 on one campus 7 12 on both campuses some type of making one of the high schools into a middle school making the other one into the primary high
114school all of those ideas work with this field project at both sites there's only one that doesn't which is surplus in one of the high school sites go ahead oh I was I was gonna say from what I'm hearing from everybody it looks like maybe so I'll cook it all seconds and also I think Yolanda's motion I mean I think I think mark your last your last statement that you made probably makes the best the most sense to me um because we aren't I mean in my mind we probably are not going to surplus any any of our properties I believe in I believe in us holding on to public property and not I'm releasing it um so so I will second Yolanda's motion so now we have a motion on the floor to appeal
115today so it was motion by board member pena seconded by board member Cruz Gonzales do we have any more discussion do we want to vote on this now it was 30 seconds by a trading career okay I did not know he didn't he all right there was no second yeah that's why we we went into the whole discussion sounds my my only my only thing about one last piece is so I still I still feel that I personally cannot in good faith with information I have vote to move to approve this right now at the same time i-it's not my hope it's I mean we could we can we can vote immediately it's not my hope it's not my desire for this to die I mean or for this item what what other options are
116available to us so I know that we tabled this minutes what time what time do we have even with things that are going on with the coronavirus and how that might stall the ability for projects to be able to begin or not what options do we have other additional creative options do we have to buy ourselves some more time to gather some more information we would have to have an additional board meeting because the timeline I believe is within like seven days that two projects expire and we would have to go out for rebid and our contractors obviously would I'm sure go out for rebid but this will be the that would be the third time going out and I'm sure wouldn't be looked at finally I think it's important that we don't you know
117what it looks like or if there's some one thing I want this job they're going to rebid you know I think it's important my take on this is that again I I feel strongly about this and I don't want to kill this I want to be able to work with this but I think right now is not the right time perhaps you know after we have the discussions of what we're going to do in what schools or you know how we're going to reconsolidate and how we can include the bleachers you know how we can bathrooms we need to be in compliance with those bathrooms and there's so much more that we can add to that and be able to move forward when we know in the direction that we're going to be moving in
118so Madam President I am asking that we do not kill this that we are able to go ahead and move this to a future date seven days in order to move it to a new date it would have to be within seven days of today and additionally we have a first in a second so unless somebody's I just asked I just desperately need Madam President well I mean so this is a question of data I mean so are we I mean do do individual board members feel like you'll be able to have enough information within seven days and then have a special board meeting to move forward with this not seven days I believe I will not like I stated earlier I think it's important that we you know like I have asses my third
119time asking Madam President I believe that it is important that we we keep this but we need to have this conversation at a later date meaning that we need to have the conversations of the reconfiguration of our schools need to have the data from the demographer need to put all in that into perspective do the fields need to be done absolutely I agree do you know do we need a curb appeal absolutely but we need to do this in a smart way and not jump into something so quick because you know because we feel like you know we have to get it done now yeah we need to do this smart so you are motioning to table it right now you have on the floor a motion to approve it so it's right next up
120would be to see what happens with that vote I just want to clarify it mark so what happens I mean what is the process if we don't if we don't approve of it tonight or within the next seven days what happened so I want to correct that so we we need to have it by the by the seventh would be the absolute last day done by April 7th yeah so if that was the direction I would I would really appreciate knowing what data that folks would like I came prepared with enrollment data for the two sites to display but I don't think that it then I don't think I'm being heard correctly and what I'm saying is because if we take a vote tonight whether it passes okay if it passes okay if they if
121it doesn't pass and it gets killed that then then it that's not going to be good so what I'm asking is not seven days what I'm asking with all due respect and I understand where you're coming from mark and I understand what you're saying but what I'm asking is for us to be able hit and move this after they were reconfiguration after you know the demographer gives us that data that's what I'm asking not seven days but mine yeah just just just to kind of as I'm hearing different things so it's my understanding maybe mark correct me if I'm wrong here well it sounds like what you're communicating is due to the expiration date of this bid that if we don't vote to move this will prove this oh you know then or me but
122let me take the back if we were to table this for today there is not another board meeting scheduled in time for us to bring this back so to table this is to effectively correct we would have to go out for a rebid which would mean we start all over obviously there could be a different winner and completely different prices and a completely different protest process so really starting starting completely over yes I mean I against just the throwing I I really would like us to stop making decisions without plans in place and and that's my that's that's just my long-term decisions without without long-term plans and so again I feel uncomfortable I I and I get how that can complicate things but I I need more information and I don't it doesn't sound like
123we have an opportunity to make to receive for me but I have enough an opportunity to receive the necessary information for me to feel comfortable to responsibly move forward this at this time okay and in my opinion as I said the the the length of the time that the astroturf will last the fact we can turn it into a junior high the fact that that field could be used for numerous things between now and whenever whatever happens and yes I agree with you Adrienne and I agree with you Gabriela we do need to do plans but on this item I personally feel that we wouldn't be wasting anything that we would be giving our students an asset so we have to decide what we want to do we're gonna move it forward or we can
124just gonna vote cuz I would go for let's vote and see what happens this is not I just want to go ahead and make one last comment this is not about not getting the students at asset this is not about the curb appeal all that I'm just saying I'm not comfortable voting on this right now we we need to rebid and that's that then that's what we'll do I always feel that we make decisions and this is just me personally speaking that we make decisions under the gun majority of the time and I am not comfortable with that and you know it's like we do it now or never and and that's where I'm coming from and so I don't feel comfortable with this right now like I said I would like to see the
125field but at this point right now I don't feel comfortable with this because I don't have what I need in front of me to make a concise decision okay so at this point I need help here well it's Linda with the next thing you have a motion on the table so either a call for the vote or if one of the people made the motion wants to change it but you do have something that you have to respond to right now okay yes okay then I'm going to call for the vote okay any passes three two and then we will go to the next item twelve point to award of bid 18 one one five field upgrades to Gladstone High School rebid do I have a motion make a motion to approve 12.2 second okay
126motion by board member Rodriguez piñas seconded by board member shaneoh cruising zhanna's any more discussion I think we pretty much did all that if you have anything else it's up to you okay then I'll call for a vote and again three two okay with that we'll move on to approve change or a 12.3 change order number one a su da u SD parking lot upgrade at Gladstone Street Elementary School do I have much to prove I make a motion to approve 12.3 I second okay we have a motion by Board Member Grier and a second by I board member ariana's any discussion yeah can you just describe the I see on there talked about extension for unknown utilities or what not what exactly is it exist another I know we had that with Center middle
127school and ended up being kind of catastrophic there what is this looking like mark can you share some information about that you can load it up for everyone else to see it so this is a time extension and due to the stuff that we find under the ground that's not properly mapped and so many times on our underground projects we've seen the same thing where there's utilities there's electrical there's plumbing that's not been mapped properly and it's decades old and so we have to reroute that as we go along and so we're we're just there just approve for extra time to deal with that any more discussion okay let's vote okay passes 5-0 and now we will move on to thirteen point one first reading of eliminated board policy regarding operations eliminated board policy three
128one one one deferred maintenance funds any discussion or can you get the background on this place so and this board policy was about a law that was in place and well before my time actually and it required that funds be deposited into deferred maintenance and it and it outlines the Education Code that was in that law and that law is who was wrapped up into the El Cap and and basically it's not not applicable anymore and so that's why CSB a is recommending removing it we still do have a deferred maintenance fund and we still contribute to it and that is you know one of the items we've discussed as we discussed our budget talks about how much money should be contributed to the deferred maintenance projects deferred maintenance is a essential piece of our
129mo t Department and making sure that things are are in good manner and having a healthy deferred maintenance when is part of having a great looking district so I'm a huge advocate for it if we can add more to that fund but this board policy doesn't really apply to today's today's laws any questions okay alright we will move to thirteen point two first reading of amended board policies and administrative regulations regarding students submitted beep board policy amended BP and ar500 6.1 intra district open enrollment amended BP and AR 511 introduced attendance amended AR five one two five student records amended BP and AR by 1 3 1 dot point to bullying amended BP 5 1 3 1 point 5 vandalism and graffiti emitted board policy and administrative regulation I have one four point two one
130administering medication and monitoring health conditions amended BP and a are five one four one point five to suicide prevention amended BP and a are five one four one suspension and expulsion due to process new expulsion due process a mini BP five one four five point one one questioning in apprehension by law enforcement any questions I have a question on the the last one VP five one four five - eleven questioning and apprehended by law enforcement on the bottom line it states accepting any any child abuse or neglect the principal or designee shall notify the student's parents within 24 hours I thought we were going to change that to immediately or that the parent would be notified immediately not 24 within the 24 hours is that correct Linda or not and I know we discussed this
131before is a is Gary krill here let me find them okay not that our total can address up yeah he's here all right Gary your life yes I believe what the board asked for was clarification from legal counsel and legal counsel stated the district couldn't stand in the way of a police investigation so that change was not made but but to add to that I think the original language was may or will attempt to and I think we I think per the board's request and timefor some public input I think it was changed to shall and the 24 hour period if I'm not mistaken in practice I just want I just want a clarification Carrie so are you talking about just interviewing a student are you talking about if they have a warrant in in
132and they're pursuing a warrant but what I mean what I should clarify need clarity on that if they're interviewing a student for what purpose that's what I'm asking I'm saying I mean my understanding is and so yeah III don't understand what you just told me okay I guess I thought I was addressing the question are you saying that if the police are serving a warrant on a student at school is that what you're saying speaking to what I'm saying is what I'm saying is you just told us I do what I think you what I thought I heard you say is that if a law enforcement official wants to interview a student we have no we have no recourse to say you you should go do that not on our campus but in a different
133location the best my understanding that true yes so I would like to get I mean I I would like to see that in writing from our attorney I want clarity because my preference is not is is because I would think that my understanding we are we are a we and I let me clarify I'm not talking about in cases of that relate to like mandated reporting or other issues like that I'm talking about you know a lot of person ting to interview a student because of an incident I I'm just struggling to understand why we wouldn't be able to set boundaries about whether or not we we allow them to have that happen so I think I just need it I need to get more information from our attorneys to be comfortable with what you're
134telling me and also I would like to know that you know why can't the parent be notified when someone's going to come and interview them I guess I would and I'm not talking about a warrant you know they need to come and interview him on a situation that's what happened um this is where we talk about just what happened at Azusa High with this one student and they interviewed her child and she was not notified my question is so she's a parent why can't she be notified or why can't the student I think they were supposed to allow him to let him know what his rights are what he can do can you call his mom can he have someone in there with him you know I do need the answer to both of those
135questions Yolanda is yes that the student can absolutely refuse to talk to a police officer and then the police officer would handle that you know that they would contact the parent arrest them or do whatever they're gonna do but he he or she would not have to talk to a police officer students are also told that they can have anyone in the room with them so that could be an administrator or a teacher or anyone else that they trust but for a school administrator to call a parent that would possibly be impeding in a police investigation arrey just to clarify you said to call a parent and and say hey mr. so-and-so is it okay if the police interview your son or or can can the school say hey mr. so-and-so want to let you
136know that the police are here interviewing your son we would take direction probably from the police then I have a question Gary yes so being a indicate you know it says here except in cases of child abuse or neglect so why wouldn't the law authorities go into a different setting such as this child's home to interview the child where the parent is present why would the authorities would you know why is it that they have to come into our school district to be able to interview you know to interview them here so and taking out of the classroom where they are missing out on instructional time they would want to interview them in those cases without any input from the parent to make sure that the student didn't feel threatened or anything else from a
137parent and that would be you know why that language saying and Kate except in the case of law enforcement or a social worker or something like that that they do that investigation prior to going to the home I understand it is to indicate right but in the case of this particular incident that happened at one of our high schools it did not involve this student they just wanted information so if the authorities want information I think it's very clear that we you know stand behind and that it needs to happen outside instructional time we're taking students out for you know to gather information about something else they had nothing to do with that they just had information about but again we're taking them out of instructional time and that is not okay you know other
138students see that the cops have them in the office and of course now that's embarrassing me I mean they wanted to question him but it's coming to the school site everyone seemed all of us and seems to know about it and that's not fair to the student either when they're discussing him so is the recommendation that a move 24-hour period to shall notify the parent as immediately as possible is that is that what I'm hearing I would like to I would like to have the parent notifying as soon as possible I mean before yeah before they before they in um what I would say before they question the student I think that most parents probably would want to be notified that their child was being interviewed as long as it wasn't a domestic situation involving
139the parent yeah I definitely when I think about me as a parent I definitely would want to know maybe that's helpful Sheila mean you're asking for language what you mean to see specifically what our lawyers have to say about that maybe that would be helpful because gay Gary if what we're telling you is we don't care what the law says you know tell them anyway like like so what what you know what is the law and then if the law is saying that we cannot stop if that if that isn't in fact what the case is then can we at least at the very least notify as immediately as possible and I would say I don't know if there's a law it's an opinion based on previous court cases I think you know Sheila means
140point is well received because we don't want to be in a position where we're telling our site administrators to violate the law and impede on police their you know stop a police investigation so I mean that makes perfect sense to me so that's not the point I was making Gary I just want to be clear about I just want to clear I was not saying that I was saying I feel like they can I appreciate the work that law enforcement does I think they provide a very vital role in our in our communities and I think I especially appreciate our PD and Azusa who I think works very closely with us and tries to work establish collaboration ships but I feel like if they're gonna do enforcement and questioning it can happen outside of our
141campuses you think about we we passed the safe-haven resolution sanctuary school resolution around immigrant students really about and that was I mean they're really that the frame of that is around how do we create safe spaces where students feel like this is a place just for learning and nothing else right and so by having this piece opening up that piece you're you're cracking that safe space because you're saying that there that this police enforcement can happen on your school campus I'm not saying that it shouldn't happen I think that very much should happen especially if somebody cents done something wrong but I'm we should have our places of schooling should be places of learning and learning only and we shouldn't facilitate those other parts of government that need to happen so I think it's important
142that the wording on on this policy be changed to on the lines of what I'm hearing Shanna Lean also say is that the instructional time for our students should be instructional time and if the authorities need to get a hold of them you know to investigate a case that they have nothing to do with they're not you know they're not part of a thenn themselves are not part of a neglect or abuse situation it is important that we put that on our board policy that they contact them at a different time which is at home not our campus clarifying just again as we're preparing to to respond to the conversation am I correct that I'm what I'm hearing and the conversation is we're talking about things that happen outside of school not for example something
143happening within the campus where administrator has to call the police for XYZ am i hearing that the conversation is more about hey we heard this kid possibly I don't know did something outside in the community or whatever and we're saying why why do they need to come in during the school hours to investigate that they could be doing that at home that's that's not that we shouldn't be impeding instructional time but am i hearing what I'm hearing that these are like outside things not necessarily for inside things so something happens on school grounds during school time during instructional time and it's something that is one of the mandatory ed curve that we have to call law enforcement am I correct on that am i hearing a distinction between those two things or no all of
144that yes your I think it's heard that correctly on that if it does happen on campus if it involves that child if it like you said if it didn't happen on campus and they're just trying to interview together that you know information yes it should happen outside our education time and I do appreciate you know Sousa PD they do a great job just you know how they service our community and our schools and how they work collaboratively with us but I think it's really important that we take this in consideration well I mean so our doodle I think I mean yeah I would say yes you are hearing that from me but I do think I mean why shouldn't we have a practice in place where the parent is notified before the police interview a
145student I appreciate that we say we give them those wheaten we let them know what their what their options are to have somebody in the room with them that you know to not speak to them but you're talking about children right who who are with trusted adults let's say a principal or administrator and you know I I feel I feel like the parent should be the one making that decision about about those interviews so thought yes I I mean I'm really thinking more about like these external pieces coming in but I would say even internally I mean I think that our parents need it should be should be notified before it happened this is my personal belief and I also feel like I mean we were supposed supposedly moving towards restorative justice practices trying to
146focus on keeping it a place of learning right so there are very few circumstances in which a police officer needs to be called in to to do something and unfortunately there are examples in recent years in our schools where they have been called in by our staff when the there probably could have been a restorative justice approach I could have taken taken instead so yes I think the tighter this language is the better for me I totally agree on that also I think they should be able to call it parents at any time whether it happens it scores happens off the campus home but if it happens off the campus they should really go to their home and not interrupt their educational learning time when we bring this back for second read in action we
147will try to interweave and maybe even in a Friday package just so you kind of see the approach that we've taken to hopefully address today's conversation okay one other piece in what is this VP it's the bullying one VP 5130 1.2 yes so I see that there's a lot that's crossed out here and so I I you know presume that this is likely updates to language and updates to law it's like we've like we see periodically recommendations from CSPI and whatnot oh what that is adrienne is actually all of that was moved over to the uniform complaint process so the investigation got moved from that particular administrative regulation I believe into is it the word policy into the UCP the uniform complaint procedures so okay that makes sense um so mark if you could scroll
148down to like the bottom of whether this week bottom of the third page so something that that was just interesting was I know that we had some we had some conversation at the board around some of this and we talked about if there's bullying when we notify and you know when who notifies and how often we notifies but as I'm looking at this interestingly enough like some of the stuff that's crossed out I don't unless some maybe some of them refresh my memory but I feel like you know we talked about principals notifying parents I think that language is in the administrative regulation it really okay we we did not change that or cross that out but if you want to look at the administrative regulation that's where you're gonna find the response and what
149the administrator does in cases of bullying okay any other all right so then we'll move on to thirteen point three and first reading of amended to board policies and administrative regulations regarding instruction eliminated BP six one four one point six multicultural education amended BP six one five nine point three appointment of a surrogate for special education emitted BP and AR six hundred seventy two point one concurrent enrollment in college classes amended BP and AR six one seven eight point one work-based learning do you have any questions comments hey with that the meeting will end at 9:27 thank you everybody for being so patient and thank you staff and everybody for putting this together thank you everybody have a good night you too