AUSD Board Meeting 03/05/2019

001we will start with the roll call so we first have a dream career here Yolanda Rodriguez Pena Crescent subdial Ariana Jerry Bible Vogel and myself she's running through some toddlers present moving on we have approval of the agenda is there a motion to approve the agenda second there's a motion by a drink beer seconded by Yolanda Rodriguez Pena any discussion all right seeing none please place your votes is everyone logged into the system I was logged in five zero I'm moving on we have item 5.1 recognition of student board representative so as the school board we have a student representative from each high school serve on our school board throughout the school year and each each school takes a third of the year and so we're now transitioning from our second board member this is

002her last day Jaclyn and we'll be transitioning to the next boarding and board meeting into our next board member so Yolanda is going to introduce us to get rid of you I like to give her this certificate a Unified School District certificate of recognition is probably to present Jacqueline Sanchez for her outstanding service as a 2018-19 school student representative on this is a Unified School Board of Education March 5th 2019 signed by dr. Linda Kaminsky and are more present in China named Chris Gonzalez and I'm going to thank you for all your service their input was very important to us and this is why we have our student board members this is a really cool experience it was really like new like seeing like all the behind the scenes that our district does like you

003know like we don't like as a student like we don't really see like how like the voting goes on or like how um like the new plans like come out and like I thought it was really cool like seeing how we vote on it and being a part of it this school thank you Thank You Jenny thank you and now we'd like to introduce a new student board member who will be starting with us next I'll be Noah the way I know Salazar welcome to school districts Board of Education and I'm dr. Kinsky the superintendent and our board member so let me introduce you our president ceiling increase Gonzalez my vice president Yolanda Pena let's see then clerk is Jerry Bibles Vogel and two new members this year the joined us Gabriela Ariana's and Adrienne

004career and also sitting down there close to you miss hotel room kyoki's assistance of Human Resources he's one that hires your teachers and over here we have our third Ortega who is the assistant superintendent for education services they're the ones that buy all the textbooks for you guys and mark my marito who is the assistant superintendent of turns which means he pays all the bills so we're glad to have you here and we look forward to your input you'll get a chance to vote on different items they'll do what's called the student preferential vote or you get to tell us your preference and so welcome enjoy it okay moving on we have item six items from the floor public comment on agenda or non-agenda items let me read this this is this is an opportunity

005for the public to address the agenda to address the board on agenda or non agenda items no action can be taken on non-agenda items individual speakers may be allowed up to three minutes to address the board and then the timer's up above on any agenda or non agenda item prior to addressing the board please fill out one of the requests to speak public comment blue cards and submit it to the board secretary and I just want to explain how this works many of you this may be your first board meeting so this is this opportunity for anybody who wishes to address the board on any item including the item that will top you talking about a little later on school closure so this is the time for anybody in the public who wants to say

006something to the board would be able to do that right now we have three cards so I'm going to call through these but if anybody else wishes to speak I encourage you to fill out a blue card and and then turn it in and so we'll start with the first person and that is Joanie don't man excuse my pronunciation Demonte is that correct good evening I am Joanie de Monte from Mountain View Elementary I know that closing schools at this point is already inevitable something that is already on the table whether we like it or not all we are all we are asking is for the board and the district to be transparent and give us the direct answers if you decide to close the schools then close the schools period stop dragging this issue

007and give us the time frame and though and make the decisions already so that's the parents teachers and staff can move forward and plan their actions and if you decide to vote yes the closing of schools we want to suggest the following first create a transition team that is composed of administrators teachers classified and parents so that the input of of people will be taken into considerations any concerns regarding the transition will be taking care of this committee for example if any school refused to accept a student coming from the three schools that has been closed should be dealt with second school buses should be provided for all the students we have a lot of students that walk to the going to school especially it's raining there should be a designated place where parents can

008drop off their children to be pretend to be picked up by the school bus third Dual Immersion program should be uprooted as a whole program at transition in a school that can accommodate its needs like the Spanish estimate air accelerated reading with Spanish book Spanish book test and a mini library that is full of Spanish books which our school Mountainview provide for a Dual Immersion program last one signed the district release for parents who would prefer to transfer in the nearby cities without giving them a hard time thank [Music] [Applause] thank you next we have Alan Soriano good evening I'm just a parent of one of two children that go to Mountain View Elementary School I just thought I'd tell you guys why I like out Mountain View Elementary and why I don't think it

009should close my my oldest child she came in in kindergarten and she was rather awkward because she was an advanced learner the teachers of Mount View Elementary School recognized this and they were able to provide a solid educational plan for her and that I see mrs. manzanares right there she was one of the ladies who actually took care of my daughter very well and as students I don't know if miss Wiley is here but she has taught both of our children in kindergarten and our children absolutely loves miss Wiley my daughter my eldest Brielle is currently in miss ramirez's class and getting a great education but it's also about the community that this school has provided once a month or once every couple of months they provide these events and we see so many different

010people that we would have not seen before they bring a community together and I don't know who's responsible for that whether it's Miss Lee or who it is but it's a really good thing for our kids to to just have this kind of family structure over there and I've had nothing but great experiences with Mountain View Elementary and its teachers its staff and I just have nothing not a bad thing to say about them but another reason is is that I live on Holi Vale right there and I just saw I'd have to drive to take my child to school which I'm not going to complain people drive their kids to school it's fine but you know it's it's gonna cause a problem especially since my daughter who's in kindergarten entered the Spanish immersion program

011which means I'm going to have to drop off my one daughter at at Paramount and my other daughter at Valley Dale which could cause some serious problems just in my personal situation it would mean taking my a kindergartner out of Dual Immersion and taking away a tool that is going to be needed in the next in the upcoming years for kids to be bilingual Gringo's are gonna have to learn to speak Spanish and that's that's that's long the short of it so with my last 15 seconds if the decisions made the decisions made but Mountain View has been nothing but great for my kids and I hope you keep that in mind thank you finally we have sue Clark announcing TFA Community it is it is a joy and a delight to be at this

012movie I greet all of you members of the Board of Education this is impressive what this community continues to do together my husband Rick and I have been residents of Azusa in Glendora since 1990 working as pastor and educator from the elementary level through University level and in we found a faith-based organization in 2008 - especially engage in preventing intervention restoration and prosecution of those who are exploiters in 2017 we formed traffic-free Azusa we are residents deeply involved in this community that exist to make a city safe nurturing environment for all of our children families and individuals in this community focusing on addressing exploitation of the vulnerable including human trafficking gang violence prostitution drug abuse pornography child abuse illicit massage parlors and any other harmful issue in our city as a result of our interaction

013with the the community and especially stakeholders including those especially including those in our Board of Education we with the mayor and with Azusa cares we have decided to form the traffic free Azusa community task force to synergize maximize communication of our efforts in all of our departments and organizations operations we invite you board those of you who have time and interest to synergize our efforts to create a strategic plan focused on educating protecting and ensuring the well-being of all of our community this will be an ongoing task force that meets monthly to collaborate and create a citywide model strategy that can be shared with other cities this is there are several cities across the United States that have no counties but there is no city that has ever done this Azusa would be the first

014so I welcome your response to the invitation thank you so thank you mrs. Park now before I move on we have two more two more calm public comment but before I do that I thank you for reminding me mr. Soriano that we are a by Louisville community and so tenemos @vc la traducción CR ER necesita adi for most animals a Senora Camacho Baraka so if anybody needs translation we and we have it in the back and it's for Spanish translation um so with that we'll run to the next person will public comment and that is Daisy Rodriguez good evening my name is Daisy Rodriguez I am a proud sophomore student at Gladstone High School I am here on behalf of the students at Gladstone High School enrolled in Spanish courses of misrata I am currently

015in MS Motta's AP Spanish language and culture class she has been given she has been a phenomenal instructure however she had to leave because of personal reasons maternity leave miss Martha took the necessary steps to ensure her students would be well taken care of while she was on maternity leave she planned and requested a stable substitute teacher to follow her lesson Spence in October of 2018 when she had when her leave was not scheduled until February 3rd it is now March 5th 2019 so far we have had five unstable substitute teachers the Sousa Unified School District has felt the students from Spanish two three and eight piece Spanish language classes they have felt to complete compiled with their mission statement in which they stay and assist to ensure each student attend obtains or exceeds academic

016proficiency graduates from Azusa Unified School District and is college and career ready but how do they expect to how do they expect to compel with their promise if they have felt to provide their students what they qualified substitute instruction we are being cheated from the earning the CEO by literacy on our diploma which will later give us an advantage in the workforce also if we have to retake this course to make for the teaching we have lost which is a four month to be exact it is taking up a class where instead we can be taking AP physics AP calculus or ap biology which will affect our GPA and college acceptance and placement hopefully there is something the district can work out to supply us with a qualified temporary substitute teacher in order to fulfill

017our academic and career goals for the remaining of the academics clear Azusa Unified School District has failed us by not fulfilling their core promises which they have claimed on their district web page since you hold yourself accountable for making decisions which are in our best interest then why then where is our qualified instructor which you have had five months to find when you express the high expectations you have had for each student and adult how do you expect us to achieve that how do you expect us to achieve your set expectations if you fail to supply us with the basic temporary materials how can you assert yours how can you assert your schools and students have received the resources and support they need to ensure this academic success and NICs excellence when you cannot provide

018us with the necessary instructure how do you declare these characteristics of openness honesty and respective respectability and transparent communication when no one from the administration or district personnel has communicated with us students directly under three minutes are oh thank you thank you next we have Ashley Gamma denna also speaking to the APA and AP Spanish language class good evening my name is Ashley kamidana I'm a junior at Gladstone High School and I'm here to let you know that I'm very concerned about the AP Spanish link class I want to tell you how much I care about my school works and grades this is my junior year and soon I will be applying to college I don't want to be feeling this class and let it affect my grades or GPA I don't want this to

019affect me from getting or applying into my dream College which is Cal State Long Beach just imagine all the hard work that I've been putting in at school and my work at school just not me but also the other students too and not being able to get in to our dream school just because we failed AP Spanish link the seniors at our school have don't have another opportunity next year to take this class and also if they don't pass this class this year they will not get the seal of biliteracy just because we don't have a permanent teacher we've had over five different substitutes and seeing that we haven't learned any material related to our AP test and it's just meaningless time let me tell you that one of our one of the requirements for

020the Spanish scholarship and also the Spanish Court is that we must have passed the AP line class with the score of three or higher and seeing that this scholarship that can help us for money for college and not being able to apply for it just because we didn't have a permanent teacher to teach us and prepare us for the test we're losing this opportunity to apply it if we keep on having us up for this and waiting and waiting for a teacher to come and teach us it will be too late for us if we take this test we will make we will take it in May and we don't have that much time left and we still have to be units left to learn we will be late to take this exam the passing

021rate for the AP and nine class is 100 has been like that and we put in so much work to pass this and if we passed the exam we would get college credits and not have to pay for those courses and seeing that we won't be able to get that opportunity for the test is devastating I'm looking forward for you to take in consideration what I'm saying and how much we care about this class and how much we really need a teacher me and my classmates would be happy and appreciated if you would get us a permanent teacher that would teach us the materials that we need to learn and pass the AP exam thank you next we have Juan Luis Reyes good nice you think is Spanish si okay you want somebody can we

022have somebody come translate into English please - no cheese at all good evening everyone so you represent and alla Scuola para otros estados cool and here they represent the as you said old school so luego ser una pregunta por que quien será una escuela I'm here to ask a few questions why do you want to close our school open under no skeeters boy and where will you be moving us to but Emil escuela es algo muy importante school is very important for me porque IE aprendido and pull with the m pocket angle in the short time I've been there I've learned a lot a brandy domu chillin with my estas amana you Chi see I've learned a lot from my teachers and they've helped me a lot yo muchísimo mmm ooh stereo continuum mis estudios

023I've learned a lot and I would like to continue my studies Italian represent a novice compañeros ketamine so una familia para P I'm also representing my colleagues who are a family for me and the last speaker we have is misty Cameron good evening my name is misty Cameron I work at Mountain View I've been there going on 11 years now I was a student there my kids go there half of my family's gone there it's an excellent school it's evolved so much since I was there a lot of the students around there walk themselves and their younger siblings to school because the parents work if you try to transfer them somewhere else how are they gonna walk there how are they gonna get to school you guys say you guys are not gonna provide busing

024for these kids and it's not fair this school has come so far with the Dual Immersion the PTO all the different things that they do there is just become so much for these kids these kids love it they do cheerleading our life skills class some of those girls have joined the cheerleading teams the track team there's just so much that our school does for these kids the kids love the teachers I'm a new supervisor like we know all their names they know all our names they come up to us they give us gifts they there's just so much we have so many janitors that come to our school and just tell us I can't believe what you new supervisors do no other school does that you guys do here you guys have your sister your

025system was awesome it works the kids appreciate it you the teachers appreciate it your janitor appreciates it he's so lucky he's I wish we could get other schools to noon sir provides us to do as much as you guys do you know and we do it because we love the kids we love our school we love our principal our teachers there they work with us when it comes to discipline with the kids we just were like a family and you guys are gonna tear us apart and it's not fair there's other schools that could be merged like the high schools anything why a school that's been there for so many years I'm 42 I went to school there decades ago you know and it's just gonna be sad to see all these kids that walk

026past my house every day hey miss misty hey miss misty you know I do a haunted house for free the kids come to my haunted house what I'm not gonna have that interaction with them anymore and they're not gonna have that to know where I'm coming from when can they come just things like that you know it's it's heart-wrenching this schools been there for years and just to do that just to tear down to build a skyrise of Hartman's or for the industries to take over I don't want that in my city I want a school to bring the education to these students that need to learn because school is the most important tool in Mergent is most important most important to these kids if it's not there what are they gonna have they're not

027gonna have nothing you're gonna crush their dreams crush their memories for what it's not fair I want to thank each and one that every one of you for coming to speak to us so the way it works as a board we don't respond to comments as they give them to us so will will have an opportunity as a board to discuss the issues that were raised during our pub our board comments and or during the agenda items so you'll see that discussion as this meeting progresses so with that we'll move on to the next section in that section nine report action of closed session matters and we'll be taking action on three items number 9.1 we're taking action on the non re-election and released from temporary four from temporary certificated employees resolution 1819 116 make

028a motion to approve 9.1 did I skip why don't you skip the board um comment oh I skipped all of our comments I'm sorry I'm like so I'm at the backtrack well i skipped item all the comments that i just referred to so i we have item seven point one we have comments a request by the board so we will start with um cavity a lot a honest hello I just wanted to go ahead and let you guys know that I have been at different schools Lea had a meeting with this was a police department and the district and we had parents there to discuss the the different issues and matters that happen going on it was a really successful meeting there's another thing that APU Community Counseling Center they were there hosting four workshops

029three of them have already taken place this Thursday is the last one at Memorial Park at five o'clock these are free usually you have to pay for them but APU got a grant to be able to give to our community everyone's welcomed you guys can come it is for anxiety and mindfulness and it will be again presented by APU Community Counseling Center Jerry I'd like to welcome everybody thank you for coming and being so passionate with you know how you feel but we are definitely listening to you I would like to check on the AP Spanish sub please look into that because that's super important and basically I look forward to saying more later once we have our presentation but thank you all and believe me we are listening to you so thank you Adrian

030you know first first of all just want to thank everybody for coming out thank everybody for coming out and expressing your thoughts especially to the to the young people who are here and expressing your thoughts I mean advocating for yourselves I know I'm proud of you know that we're proud of you for that so when I thank you yeah we are gonna have some conversation a little bit later to directly respond to things that have come up but again grateful for for community sharing and giving input because we are representatives of you the representatives of the community and so thank you for providing us with insight I do want to say over here Noel I'm known you since you were gay hi and it's just an honor to see you here I'm very proud of

031you so thanks for being here and one other thing I want to touch on I was able to go over here and stop in at the the student gallery I'm hearing Gladstone high school I don't know if everyone else was able to but just blown away by some of the incredible talent that we have here in our community there were there were some drawings that were that were put together by a middle school student and if you don't have if you didn't have an opportunity to see some of that I mean I'm just absolutely blown away I spoke to these dukes of high school art teacher and one of the things that he said was this is the kind of raw talent that me as an instructor I wouldn't even know what to say to

032a student like this when they're coming in with this kind of ability and so I'm just blown away by just the incredible young people that we have here here in our community Thank You Yolanda yes I want to thank you all for being here today to voice your concerns regarding the school closures and also the young students regarding the AP Spanish so I just wanted to report I went to Azusa high school they had a full house there for the uncoming sixth graders going to the middle school all the principal's went and spoke about highlighting their schools and what programs they have at their school sites regarding sports academics the after-school programs so the parents can decide you know what middle school fits their child or what program they want to be and they're able

033to go to any middle school of their choice I went to Mountain View and I went to the annual jump jump heart jump for heart with the with the jump ropes and the hula hoops which I didn't do very well in the hula hoops if you saw the video thank you on halika I could I don't have that sway anymore but it's a lot of fun I really missed it we used to play tetherball and and basketball and they didn't have that this year due to the rain but it was a lot of fun and yes I do love mountain view I go there as much as I can when they have programs when they're you know I like to participate in their arteries and yesterday is a great school I went to the University

034if he you to the Student Service Learning luncheon luncheon we're working together with community members elected officials APU the Unified School District and I want to thank Michelle Laporte for her her worth are totally right just like today you know we all can learn from each other and this is why I like this young lady that came and spoke about their AP Spanish I mean honestly Demming versus and what remember not even knowing about that I wish they would have came sooner but you know we're gonna work on that and uh appreciate them their input I went to the State of the City dr. Kaminsky did a great job you know talking about our schools and what programs who have at each school but also especially the students since loss in middle school they're still

03526 did a fantastic job when they made their video highlighting the great things that are going on it is does Unified School District and I want to thank the principal the teacher Kimball Coburn and your students I went to Read Across America I want you several schools and I read my favorite book is green eggs and ham because my kids you know how to make green eggs and ham they were younger so I tell the kid I tried it I also want to announce we have new five new members and this is the leaders to learning educational foundation we have Mickey carpenter she's a director of Azusa Parks and Recreation we have Sean Milner she's a former member of the COC committee which is a school one citizens Oversight Committee we have Melissa Romanov she's

036a clerk at sauce in middle school we have my Rodney Co she's the parent of the year it was a high school and we have Diane Vieira she's an employee from APU so we're looking forward to working with them because I think we're gonna have a great team thank you thank you I'm and for myself yes I would please give follow up with what's happening with the Spanish classes not only eight people at the other classes and then can we get a report back on Friday about what's happening with that please and thank you and then again thank you very much for all of you coming out tonight I know you guys all you have very busy schedules but I think it's a testament to to your belief and your and your strength and and

037the value that that you bring to the schools that you part that you are part of and your students are part of and they're your families are part of our community so I want to say I really appreciate that so we'll move on next to the next item and that's comments reports by the student board member cabinet and superintendent so we'll start with a student board member Jacqueline at Gladstone High School on March 5th the hit program field trip will be at Northrop Gruman from 7:45 a.m. to 1:30 p.m. on March 5th the district band festival will be as is a high school from 8:00 a.m. to 1:30 p.m. on March 5th the girls got game conference will be at University of Laverne from 9:00 a.m. to 1:00 p.m. on March 6 the JROTC junior

038achievement will be at Ellington on March 6th the spring report card 9 will be in the GHS gym from 5:30 to 7:30 p.m. on March 8 we will have our is Sadie's dance on the outer quad from 7:00 to 11:00 p.m. on March 9th the dance team will have their competition at Glendale High School from 6:30 a.m. to 8:00 p.m. on March 9 the choir carwash will be at the GHS circle drive from a.m. to 2:00 p.m. on March 9th the band Jazz Festival will be at Esperanza high school from 11:45 a.m. to 7:45 p.m. on March 12 to march 14th is the avid college visits on March 13th is a JROTC junior achievements at Ellington on March 13th the ASB Leadership Conference and on March 14th the ASVAB testing will be in the cafeteria

039from 8 a.m. to 12 p.m. on March 15 the French wedding will be in the center quad and library on March 15 the choir competition will be at Los Alamitos High School from 2 p.m. to 9 p.m. on March 16th the band competition will be a Newbury Park High School on March 16th the JROTC will be at orienting competition at Deb's Park from 6 a.m. to 6 p.m. and from March 17th to march 14th the WASC accreditation visit and then at Azusa High School from March 4th to March 7th will be the cheer tryouts they will begin at 3:30 p.m. on March 5th the hill field trip will be at Northrop Gruman from a a.m. to 2 p.m. on March 5th the district band festival will be from 8 a.m. to 1 p.m. on March

0405th the girls got game will be at University of Laverne from 9 a.m. to 1 p.m. on March 6 the SAT school day will begin at 8 a.m. on March 6 the senior panoramic 2019 and car pictures will be at 2 p.m. on March 6 the ACS a aureate Orion contest will be in Pasadena at 6 p.m. on March 7th the elac meeting will be in room 1 parent center from 8:30 a.m. to 10:00 a.m. on March 8th the best buddy spread of the word will be on the stage from 12 10:00 p.m. to 12:40 p.m. on March 9th the colorguard tournament will paramount high school from 8 a.m. to 9 p.m. on March 9th the ashtec Saturday Academy will be from 8 a.m. to 12:15 p.m. on March 11 to March 13th we will

041have the cheer tryouts at 3:30 p.m. on March 12 the CTE job shadowing will be from 7:45 a.m. to 1:45 p.m. on March 14th the life skill field trip will be a citrus crossing at 10:00 a.m. to 1:00 p.m. on March 15th the spring rally will be in the gym from 11:35 a.m. to 1227 p.m. on March 16th to 17th the best buddies a waste and carwash will be from 9 a.m. to 3 p.m. on March 18th there will be a lockdown drill at 1:50 p.m. and on March 19th the school site Council will begin at 3:00 p.m. and can I answer of course so this year our leadership class partnered with chick-fil-a and basically chick-fil-a has a Leadership Academy and every month they come and they teach us new leadership skills and they also

042bring us lunch which is cool and they also help us plan these two big events so in December we did a ducat December project which is where we made blankets and then we gave them to the homeless people and then we also went to a Senior Center and we got to hang out with them and then for our end-of-the-year project we're doing a talent show for our school and it's on May 3rd and it's open to the whole community so if anyone wants to sign up our class will be sending out fliers to all the different schools and it's open from like so all you just like little kids all the way up to adults and we're having chick-fil-a there thank you and then Jacqueline this is your last meeting with us so what are

043your future plans I plan to go to college so far I've gotten into cal poly Laverne and I'm waiting on two more I'm next we move on to the Cabinet reports so we'll start with Court hey don't feel I'm gonna pass thank you we have our third Ortega no comment mark Bomarito thank you our superintendent Linda Kaminski good evening I just like to first of all share with everybody else the thanks for the community showing up tonight to talk to us and and share their thoughts and concerns and we will try to to listen carefully and to meet your concerns and if this moves forward to work as as carefully with you as possible so that it's a smooth transition I'd also like to thank the AP Spanish students for coming I'm very proud of

044you that you're in your class and I'm glad that you informally about the situation so that we can start looking into it for you thank you very much thank you okay moving on we have item now we have item 9.1 not in reelection and released from temporary certificated employees resolution 1819 116 make a motion to approve 9.1 is your mic on second okay there's a motion by Yolanda Rodriguez Pena second by a drink we hear any discussion I do have a question so I'm Jorge could you just explain what we're doing here yes of course this item is a standard procedure that occurs at this point in the year these are teachers who were truly valued who signed temporary contracts when they were hired and as part of the routine action we notified would release

045at the end of this school year okay thank you any other questions no all right please place your votes motion passes five-0 moving on we have item 9.2 release reassignment of Administrator number 18 19 3 4 - resolution 18 19 1 1 8 is there a motion is there a second second motion by Jerry Bibles Vogel second by gov the other Ariana's any discussion seeing none please place your vote motion passes 5 0 moving out and on to item 9.3 we have a proof settlement kate settlement of three cases we have azusa case number 0 2 0 3 0 9 case number 0 2 0 1 46 and case number 0 1 9 0 8 0 their motion motion second motion by a drinker ear second by Yolanda Rodriguez Pena any discussion please place your

046votes motion passes 5-0 okay moving on we're moving on to item 10.1 consideration of school closures and relocation as it shows here on the agenda this is actually an information item so this will just be a presentation and discussion and no actually will be taken on this item tonight so we'll start with a presentation by our chief business officer mark Bommarito good evening I'm tonight I'm gonna be talking a little bit about the school closure process and what that looks like what our current plan is and some of the implications some of the thinking we've done so far a little bit of the history so this started with the recommendation from the PAC plus the PAC plus is our parent group that comes together with our union partners and they were tasked with laying out

047seven over seven million dollars worth of cuts and through that process they came up with a list of recommendations so mark mark what is PAC stand for sure it is our Parent Advisory Committee and the plus stands for plus our labor partners which is CSEA AEA and our administrators that were part of the group and they recommended this list of reductions the number one item on there is our school closures with two sites to be closed with an estimated savings of $1,000,000 so five hundred thousand dollars apiece we went through a process of having each member of the group vote separately and the highest number of votes which was 25 was selected for that school closure piece moving forward that that recommendation was taken to the board the board considered it and they took action

048to create a 7/11 committee and this 7/11 committee or surplus property committee met for several sessions considered many different options looked at a lot of data put together by the district and was requested by the committee and their final recommendation was to close the following site Sierra Mountain View and Magnolia and that was their their final recommendation and part of it what in the language laid out that the Sierra and Magnolia was a consideration for where Aaron would end up so it was really it said three but when you read the language it was really important to how did we get to this point and we have several factors that are affecting the need to reduce our sites namely number one is the reduction in students in our sites so we had in 2000 we

049had over 15,000 kids in two years were projecting to have just over 7,000 kids so less than 50% in our schools right now we have eight thousand and ten kids and so that means our classrooms and our spaces are not being used fully why are we losing so many kids it's a very simple equation which is our the number of folks that are having children they live in the city boundaries or in the school district boundaries or not or not having as many babies so if you look at this chart it shows you that in 1999 there was one thousand almost 1200 kids that were born and you look at what was well what happened in 2015 and that number dropped to 852 so the this extreme decline in the number of births is the

050reason why we have less kids in our schools the number of kids that is captured from from the birth so the number of kids that actually enroll into kindergarten is actually increased over time so we've been doing a better job of getting more of those kids to enroll in our school so we were up to right now about 83% last year we were at 89% so many of those kids are in our schools back in 1999 we were only at 77% of those kids landing in our schools on the fiscal side the state has been shorting all school districts not just to Zuza for for adequate funding and for Azusa that means that were for the first time going to have less dollars coming from a DA than we've had I'm sorry average daily attendance

051so average daily attendance is how we earn most of our dollars were for our schools so for the first time which will be in 2021 will have less dollars than we did in the prior year and at the same time costs are going up we have our pension costs that are skyrocketing our cost of employment for our personnel is increasing naturally and the cost of electricity supplies everything is continuing to rise and we're gonna have to do that with less dollars and so the district has for a couple of years now been preparing for this downturn in funding due to declining enrollment and lack of funding coming from the state and so this report here shows the end so the money that we have set aside for declining enrollment if the economy was to collapse

052any of those items it shows the amount of money we have set aside for that and so you can see that we do have a decent reserve right now we have an estimated thirteen point eight million dollars of reserves and you can see that green line would be the trend line dropping down to three million dollars if we continue to operate within our plan if we fail to make cuts in the following three years that's the yellow line so those cuts would be next year cutting two point eight million dollars in 2021 that would be 2.2 million dollars and then just over a half million more in 2021 so you just clarify so when you say next year you mean we're gonna we adopt those cuts when correct so in the budget that we prepared

053at the end of this year which would be the budget for 1920 we have to include 2.8 million dollars worth of cuts thank you so as we started one of the recommendations from pack bus to reduce our budget was a million dollars of estimated savings from closing a school all right mark can you can you communicate going back to this other other chart we see the green line in the yellow line yes can you describe the impact of that or the impact of us falling below a particular reserve Thresher so the state requires us to have a minimum three percent reserve in three years that is the lowest that we can go before bad things happen to a school district which would be like a state takeover like Englewood Unified Oakland Unified so that that's

054what happens when you go below that three percent reserve and we couldn't get to negative 10% we wouldn't be here anymore you know that's when we were beyond zero so what have you take it or if they do what happens so what what happens is the board is relieved of their authority and so you you would hand that authority over to a state administrator that's a that's run through the county and the county would put us on a corrective action plan to get our spending within within alignment and then we would be under that leadership for for quite some time like all the districts that I mentioned so it's definitely something that we want to avoid in the district and the board has been doing a great job and addressing cuts we've made significant cuts

055in the past and we've reduced staffing we've aligned as best we can but there's still more that needs to be done next year and in the following years so can you help us understand last year we had the same discussion and why it was changed what one so I wouldn't say it was changed so we we talked about a bunch of reductions with the board we talked about timelines and we we pause the decision so that way we can really explore all the options so what you're saying is that if we do not do these cuts that the state will take over what I'm saying is that we have to make next year 2.8 million dollars worth of cuts those cuts we have we have different ways that we can get that if we close

056to schools as recommended that's only a million dollars we still have you know the other 1.8 to do so we're gonna have a myriad of things that we're going to have to add to that list that we consider and yes if we don't make any cuts in two years unless additional funds or to the district which obviously there's calls for the governor to change his funding model if those things don't happen one way or the other from ice making cuts or the governor giving us more money then yes the state will take us over and so if the state takes us over that means that we lose our local control of our schools the state will make decisions instead of people like us who actually belong to the community correct correct I just want to

057clarify though migrate so we're being responsible right we understand how much we have to cut right and so and they're never they're never good choices right in terms of what we have to cut because it's it affects people it affects individuals that are focused on employment so so but right now we have a plan right that we have to make these cuts and we're planning on making these cuts over the next couple years correct and we have the making cuts and you and we had and the county has actually commended the board for making those hard choices our labor partners are have been right there with us in conversation to figure out how to do this it it's been a collaborative effort and only been complimented on how well the board has done and in

058rolling those out well I would say it's a community I mean I think ultimately we have to make decisions but really I think there's a lot of input with the committees that we have in other people so obviously this would be worst case scenario I don't envision us getting there we will do what we need to do to stay solvent and in basically since we've gone through all these different steps and we've cut where we could cut the fat we're at the point where this is the best-case scenario of what we can do this is my recommendation for you tonight so the the first option or the first item that we're gonna look at is closing the Ciara Adult School campus and I want to be very clear about this the recommendation is to really

059to Gladstone Street that is not to in the adult school program the Adult School is doing amazing things we're hoping for expansion of the Adult School and so in no way are we recommending that we're ending Adult School Education it is if mr. Juan Luis Rey is still here so we can hear that what's another you're here you're here key so yes so we were not recommended to in the dual school program in hundred percent clear one of the reasons for moving that program is the Sierra a dual school campus has not been marked modernized the classrooms have not been upgraded like many of our other sites there's not a cafeteria or a kitchen at that location so our Sierra kids don't have that option for them the multi-purpose room does not hold all of

060the students so it's it's a little too small to fit everyone and the site does not fall with any of the future plans for modernization through our measure K dollars so that that is why we're looking to move that site so Gladstone Street is one of our largest acreage in the district besides the high schools so it's it's suitable to move another high school on to that campus like this year it also has many classrooms so it's one of our it's one of the sites that has been the largest number of actual classrooms the classroom are within range of restrooms and access to a play area if they wanted to have like a football program or something like that there's a multi-purpose room that's very large we've had many meetings in there there's room for

061to add a parking area on the backside for the adult campus it's it also is kind of separate from a bedroom community or apartment community where you would have a traffic impact it's on a major thoroughfare so there's access from transportation from our public agencies and it's a modernized site so that way when those schools move in or if they were to move in ciarán adult school would have a new campus that they would be moving into so if we're moving adult school and Ciara to Gladstone Street the students at Gladstone Street would need to be moved to neighboring schools and so the closest schools are Magnolia Murray and many of those kids actually live closer to Marie or Magnolia than they did than they currently live to Gladstone Street and so some of them

062would actually have or many of them would actually have a shorter commute to go to those schools but in my shower I wants to give almost 9:00 to Murray and I want to go to Matt know Nia what is the process of that what so can they do that we're planning to have an early open enrollment process so that way they can transfer over to to Magnolia that was there or vice versa and how about if they decide not to go to those schools that they want to go to a different school within our school boundaries then what the same rule would apply we would have open enrollment they could transfer to any of our sites we're hoping to advertise our Dual Immersion programs our visual performing arts programs our program at Dalton for stem

063so all of our programs advertised for the for these folks that way if they are interested or any of the kids are interested we can have them attend those sites so I know that the Mountain View parents are concerned about the Dual Immersion will they have to immersion still they we will still have the Dual Immersion program and I'll cover that when we get to that okay that one but you we'll cover it so one of the benefits of moving the Gladstone's teachers over to Murray and to Magnolia would be a reduction in the number of combo classes and so having more teachers per grade level allows us to have fewer classes where we're not having so many no one twos where we have mixed students in multiple grades so my question now is um

064class size so are we looking at increasing class size are we look what does that look like yes so we would be looking to increase class size up to the district cap so right now our cap is 26 for quick tk2 and then for everything above is up to 36 allow me to clarify please so for early TK 2 3 the class size is 26 maximum - to answer your question we're bound by those contractual rules so we won't be exceeding that for any one class for grades 4 through 6 the class size max is 35 and for middle school and high school the class size max is 36 thank you and so when we have only a teacher or a teacher and a half per grade level it makes it where a lot of

065our class sizes are very small and so we might have classes of 14 or 15 and that becomes very inefficient and it makes it challenging when you only have 5 kids in first grade and 10 kids in second grade for our teachers to leave those those classes so if you look at this map we have three colors represented over laid on a city block which shows all of the schools that are kind of in the Gladstone Street area so we have Magnolia at the very top and those students that attend that school are indicated with a red dot and so that's actually where those kids live and then we have the blue dots those guys go to the in the lower right hand corner right here that's Gladstone Street and then we have the yellow

066dots which go right here to Murray and so all these guys are going to Murray and as you can see we have many students that are kind of going across boundaries especially up here in the middle we have a mix of kids that are Murray Glasgow Street and Magnolia kids and if you look at distance a lot of these guys are actually closer to Murray and they would have a shorter commute and a lot of these guys up here are actually closer to Magnolia and we have few kids that are kind of below glass downstream these are the current attendance boundaries and so you can see that this area right here where we had a lot of that mixed attendance it actually belongs to Gladstone Street but they're already choosing to go to Magnolia or

067tomorrow tomorrow if we were to redraw the boundaries my recommendation would be to have the kids of the left of a classroom Street attend Magnolia and the kids below Gladstone Street attend Murray and the kids in this bottom corner would would also go to Magnolia if you want to go back home or so you can see the change so again this this area here is converting to Magnolia and that area below is gonna go tumor this map here shows the zoning of Gladstone Street and Magnolia so you can see that Magnolia here is surrounded by homes and down at the bottom Gladstone Street is is a major street and there is only business or the wash behind it and of course the district office on the side so it would be a good location for

068a high school program which instead of in a community that's gonna require a lot of parking so now you under your your question about mountain view maybe we can start off with that or you won't be dead oh you're after lunch go through your list go on your order okay so if we were to close mountain view the impact would be on the program that Dual Immersion program that's there and on the regular program so the recommendation would be for us to move the English program to Paramount and move the Dual Immersion Spanish program to Valley Dale so we would we would split the two programs and we would allow the mountain view of elementary students priority placement in other schools during the early open enrollment period so look we're gonna thank you thank you

069um so we're gonna as the board's gonna get to a lot of these questions so um Mountain View has a lot of potential for alternate use that we can explore there's there's it has a good entrance it's right next to the freeway for for some alternate use and there's benefits again just like Glasgow Street to increasing enrollment so it'll strengthen the English program at paramount because we'll have more teachers and we'll have the ability to do more PLC work across grade levels we'll be able to have less combos classes at paramount and a valley down there's been a call for dual immersion and the valley Dale parents are very open to having a dual immersion program on their campus the the valley Dale paramount mountain view map you can see right here all these red

070dots represent Mountain View students and the Mountain View students are very well spread out and part of that is because of the Dual Immersion program which is a choice that folks have and so many of these kids actually do live closer to Paramount and some of them actually live close to Valley Dale but they're they're really spread out we have ones that live next to Murray we have ones that live next to lis and so we'll give an option for those parents if they want to go to one of those other schools during their early open enrollment will we will do everything we can to make weeks for them at those sites I think so I would like everyone to please respect the process so the the VNA of the meeting was the opportunity for

071the public to give comment where this is not we're not voting tonight so this is going to come back to the board again and you'll have opportunity between now and whenever that meeting is if we move forward to be able to express those concerns but for now I know it could be difficult but we just please ask you to respect the fact that that um this isn't a meeting in progress thank you and and that's why that's why we're not making decisions tonight this is where this is our chance to we want to put all this information on public be transparent before we make any decisions moving forward so that's we're doing that but I don't want to start engaging in a dialogue we'll have time for that that's why that's why there's no action

072tonight this is just about getting information out so please we're going to continue with this and we'll you'll have opportunities in the future to have these conversations at your school sites and at board meetings thank you looking at the Mountain View attendance area which is the light blue color to the left that's the current area and the new area would be essentially change into paramount with with the big change of the Dual Immersion program shifting to Valle del and and of course we would make that option if folks wanted to go to Lee or they wanted to go to Murray through the early open enrollment period they could switch over alright so this is now the time for the board to ask any questions as far as what was brought up was siblings in the

073same school bilingual so if you have a child that's indeed Dual Immersion and your actual area is Valley Dale and you want you know to go to the other school and both of your children go there having been a parent to five kids I understand having to draw in North Dakota or drivin it's a pain so so both both kids in that case could go to Valley dinner yes but it would be the parents choice yeah other questions other other questions so so like I said I know I know it can be very difficult especially when you're in the audience and you want to ask a lot of questions and but um in order to maintain decorum we have to ask people to please not not interject comments so any any other questions from the

074board yes I I have a handful of questions if if we were to move forward with with this plan win would the consolidation take effect so we're looking to also can you can you describe for us which which schools in the district are currently impacted or at capacity we don't have any schools that are at capacity and we we have many schools that are far under capacity we do have in the middle of the year teachers classes that become full or grade levels that become full as students add late into the semester so we might already be at the cap that we discussed earlier and if an extra kid comes then then that school at that grade level it would find an alternate school for that kid but we have no kid I'm sorry no

075schools that are anywhere close to capacity so does that mean if we're looking at paramount and to receive you know a contingent from from Mountain if we're looking at Magnolia how confident are you in in space to be able to receive those those students and teachers very confident that we have room and Paramount's using just over half of their classrooms so they I also have another question about think together so I know that there are things together programs on the different campuses and so if I'm a parent and I have my child in think together at one school and I'm wanting to take them to another school how does that work am I am I on the waiting list am i able to get right into think together what how would that work out can

076I have something together is at every elementary site and then together we'll run by proportion so as as we find out who's enrolling where those programs will increase at the receiving at the receiving site to accommodate for the growth at that particular site so it's not like I'm just making this up and it's not like there's six thing together classrooms and Magnolia and that's it there's only six and so ever is coming right there's and there's not gonna be space so depending on on the growth of Magnolia those six will proportionately grow to be able to absorb the the new that's doing the woman at that site as far as looking at employment and the impact of employment this is so first question I have is have the union's been consulted and weighed in on

077this planet yes it's my understanding that going back to the 7/11 committee from last year the and the pack plus as Mark shirt and his presentation unions were actively participating and the conversation with them has been going I'm going with regards to possibility of a consolidation or closure can you speak to the potential according to the plan loss of certificated positions class classified positions and administrators yes I could take that question right now we don't anticipate a loss in permanent permanent teachers are classified again at this point we do believe that any loss rather with the consolidation will be able to absorb any of these positions through natural attrition retirement resignations so what you're saying with that is that we are not going to go ahead and lay off teachers we're looking at and trying

078to make sure that we could we don't employees won't be impacted by this this classifying exactly I mean what about administrators yes similarly I mean over time I mean we will be looking at how we could there will be a reduction in administrative position but that is a long-term deal I mean we're looking at our current employees right now and how we could adjust them within the organization again accounting for natural attrition and resignations Ken can you describe first mark what what current plans are in motion for the for the there would potentially be two vacant sites so what plans are currently in motion for what to do with those those sites so but the two sites that would be vacant which would be the Sierra adult campus and for Mountain View were going to

079be working with a consultant that looks at surplus property and evaluating the use and potential least value or sale value for the board so that way we can advise the board the best next step we also have to look at potential use by other public agencies like the county or the city and that may want to use those pieces of property so that's something that would that would come to the board and up to this point I mean there has been absolutely no we haven't moved on looking at that as we're so considering whether this is moving forward and then we can we definitely have more time to consider those alternate uses than we do or moving the current staff over to other sites okay and then kind of a two-part last last two-part question

080can you you showed on their ad a the average daily attendance to be around $11,000 per per student can you describe how that $11,000 per student is used throughout the district sure and just about 80% of it is used on there we go 80% of it is used on staffing and that's our certificated staff our classified staff our benefits for those staff and their their pension contributions the other 20% is broken up between our materials and supplies our books and then our electricity bill for example or water we love gas bill so that's all in that small 20% that's left is just the things that our teachers use in everyday our books are copy machines and items like that so most of the money is on staffing ok and so where can if a community

081member wants to get this information on where these monies are spent in the district where can they find this so we provide the board with updates at least once a month on what we're doing the items that are in consideration for increasing or decreasing funders and then every year you know even in good times we have the reporting that's required by the state which is our first interim report our second interim report are an hour which would be the the next report that we're doing today which would be our second interim and then we'll do our unaudited actuals and then finally at the end of the year we'll be doing our budget for the next year and so all those have details as to how we're spending every single dollar it's all a public document

082required by the state of course it's audited by an outside auditing firm to make sure that everything is being done appropriately any other so ok so um as you're presenting this to us I I don't I don't see a timeline will the parents and the communicate a timeline definitely will we will have a timeline we put out what that timeline has been in the past today in everyone's hands so we can put that up on the screen Kathy if you would like and that timeline lays out kind of a general overview of what we're looking at as far as what has happened in the past and some of the big items in the future did you want to interrupt well I just wanted to address just to make sure that we we you know that

083were able to it was a Joni from from Mountain View just the three concerns or the four concern she had one of them was being that the transition and stuff is we could you know a good timeline if we could go ahead and have that too and just taking in consideration her points yeah we were we're going to put together an individual timeline for each of the sites because there's gonna be small nuanced differences and changes and dates with communication visits from from cabinets though we can support our staff and our parents and our students in the in what that looks like at their site and we'll have details for each site separately and then of course it all depends on whether this is happening whether this gets approved and and as we explore the

084campuses making sure that there's no unforeseen items that may be a roadblock mr Barber II don't have we looked into transportation because I know we haven't discussed anything about transportation that I notice here in this packet we looked into distance that would be traveled from site to site we haven't looked at that yes and and there are folks that will have an increased distance to travel so that has been explored yes what I was talking about like busing service I mean is it feasible you know to do that for the further like long commute I don't think that's something behind to do school we can definitely put together some data to look at the cost implications of providing a new route and we're switching up some of our routing okay and I also have a

085concern regarding the special ed so are there class size gonna remain the same or they're you know because it's you know so concerning yes especially class sizes will not change it will be the same the programs will really move as one solid unit from site to site and as you guys know many of the kids don't necessarily live right next to that site right now they're being transported from around the district to get to you know Matt well yeah they are but history yeah alright so I have a couple questions as well um so in terms of the timeframe so Linda I know I I know Mark said it's it would be specific for each site but in just interim general terms right if we decide to move forward with this what what does that

086look like thank you if the board decides to before with this assuming let's say it's sitting there perhaps the next meeting in March then immediately after that we'll start going up some notifications to schools to staff up to families about the process of what it means one of the things that they'll get information about would be roads the sign school what are the procedures for open enrollment if people want to go through that process there will be meetings held at the school sites which of the I referenced in terms of these of parents and staff to the answer questions about the process to staff to make sure that we're doing as much as we can to support them in in the move and facilitating that move that would that would basically look at happening and

087the initial context the Spring Break parents will have for open enrollment principally half through able to make those applications at least a little of April and then in May we would be really pointing back to parents in terms of which schools if they had applied to go to different school would school they would be assigned to in terms of based on the space at those schools and then one of the other things that the once those have been talking about is how do you how to help them comfortable with a new school and so reaching out and having inviting people to their open cell open houses or events that they could have at their school from parents for staff for students to have a chance to get to know each other feel comfortable do some

088of the work that has to happen say between PTO s and P TAS get to know each other the leadership and the groups getting together to know each other and figure out how they want to work together in the coming year same thing for the staff having a chance to visit didn't get to know each other answer questions that might come up that would continue through me and think what was that by the end of May people saw relief they know where they're going they would have gone through the different processes that either certificate or classmates that have for placement and would be inside you know where they'll be and I've had a chance to visit and talk with folks and get to feel comfortable and people are already talking back to at the beginning

089of the school year what else can we do for outreach so that when students come at the beginning the school they feel part of the school and they feel that they belong there and hopefully see some familiar faces there some they'll see their playmates you'll see some teachers they'll see their other staff the members of the video and our parents all so that they see each other and the teachers so they're looking at many many different wouldn't have many different opportunities for people to get to know each other to work out the logistics of it and and then course in is a whole interval during summer time is when the move actually happens and that's our maintenance department civil States that so you're saying I mean if we move forward and vote at the next

090March meeting which is March 20th then you would move forward with engaging that the communities to figure out how to make a smooth transition okay so I what the thing that I'm concerned about is in terms of how do we engage the community I mean I can see that people have a lot of questions and I know it could be really frustrating to sit out there and not be able to ask the questions right now so how can we what can we do to make sure that people get the information that the school sites have time to have those questions and make sure somebody from the district office is there to hear then be able to that so that we can hear what all the concerns are are the issues s'okay what can we do

091to make sure that happens before my art we actually vote on this if we actually I've already spoke with all the principals and invited them to set up a time for us to to meet with parents to meet with staff and so they're in the process of scheduling those meetings right now so you're saying now what happened between now and the next board meeting it would not between now and the expert and these are for after if the board votes to move forward then it would start immediately after that September but I do think there's a lot of questions out there you just want to make sure that we're providing a space for people to have answers to their questions or to be heard that's certainly a good idea we can do that it's not

092about all right so were you going to work with the principles to figure let's maybe that okay I also want to make a quest a comment and question I think this idea of a transition team and making sure that it's inclusive and not just about staff deciding what's going to happen and make sure that we're inclusive of our parents in our community about how we transition as a very is a very good idea interaction is we agree the district has already been talking about it I think so what I would like is so if we move forward and this comes to the next board meeting what I would like is for you is for you to be able to develop what we envision that looking like so that when we if we move Footwear and

093when we actually voter net we know what that means and we all understand that so that we we're all comfortable with that and I think that maybe that can be part of the conversation with the school sites before that mean that data about how that is that going to work together okay my next question is in terms of the Dual Immersion program and this is a question very close to my heart because my son is in the preschool over at Longfellow right now the DOE immersion program so I did hear mention two very specific programs and pieces that are helping the program like like a are accelerated reader and some other pieces so sorry Thoreau what's well if we move the program from Mountain View to Valle del what would that entail and what would

094happen with the program so so the first thing is when when we move the program we're talking about not just students we're talking about the entire program the support that comes with the program and everything that envelopes and surrounds the program to make it successful some of the things that we are also talking about is the future and so by moving the program to Valle del we are we are talking about next school year at Valley Dale in addition to the Dual Immersion program that exists that month with you right now expanding it by adding a preschool bill immersion and adding a etk to immersion as well so those are conversations that we are having currently as we think about the future of the expansion of the program at Valley do correct yes it's not

095just the the the kids will be nowhere but the whole entire program and its entirety and all supports that go with it okay and then the last thing that I just wanted to point out I think I think this I just want to points out as a board member I mean I think when you look at what happens with Gladstone and I think in terms of where you see people are living I mean it's never great to have to go farther to a new school right but I'm but I that feels like a very compact space when we look at Mountain View and where those students are living right many of them are living above the freeway right many of them are living even across a couple major streets and so I think it's really

096important for us to think about I know you have proposed boundaries here for the school site I think I think it's really important and normally when you change school boundaries there's a community processing there's an engagement process to make sure that community feels like this reflects what they want so I really think it's important for us to that need to be part of the conversation at the school say especially if we are intending to approve the new school boundaries at the next board meeting right I think I think that easy part of the conversation because I see some of these kids are closer to other schools but but you know I don't know what the parents there what they what they're feeling in terms of where they want to put their kids um the third

097the third piece the last piece that I'll say is I want to make sure that we're very clear when it comes to the open enrollment piece so like these students are going to get first priority when you do open enrollment so they could they could attend obviously this their local school or one of the dinner bicycles but they would have a chance to go to any school in our district if they wanted right all right all right and so how are we gonna inform make sure that they're aware of the different programs I know you just briefly mentioned Powell School of Arts the stem programs are how are we gonna make sure that these parents know what's out there so they can make a choice an informed choice so if this is approved then we

098would communicate out to all the parents that are affected at these sites with the form and the application so if they can fill it out and request one of the alternate sites if they did not want to go to their new home school and it would include information to help them make that selection to see if they were interested in any of the programs schools that have some documents that you just mentioned okay okay so those are all my comments does anybody else have any more comments yeah I just like to give a general comment that I really appreciate everybody who has come here and all of your input and we're going through this as openly transparently as possible I mean I I was good to all of the 7/11 committee meetings so I saw

099a whole lot of you there and it it's a lot of school districts have done the same thing already we're kind of at the back of the pack and fiscally for us for our school district we want to be able to put as much money towards our students and their support as possible and if we're sitting there and have a half empty school here and a half empty school there basically we're wasting your money so for us to do the right thing please feel free to ask questions and reach out but this is something that I feel financially or fiscally responsible I feel that if we don't do something we will be irresponsible and that won't be good for anybody so I'm just kind of letting you know and feel free to reach out to

100me my email is on the website so that's pretty much it okay so since we've finished having a discussion about this item we really do need to give the staff direction about where to go so I just need each of each of us to chime in to say but we're feeling what we're thinking and so we can figure out what we're going to be doing or are we gonna what we're going to be doing so I can go in a row or anybody I'm just jump in so I'm so I wanted to add that you know I totally understand all the concerns of the parents and the staff of the schools but I want to thank you all for coming out and supporting your schools and voicing your opinions and it's not about caring about

101your school or not liking your school or not liking your kids you know we all have great schools in our district or a USD you know your children will have the same programs hopefully the same teachers they will just mean a different location we want to be transparent as possible we want to also be able to answer any questions you know my my numbers on the website or my email or I I do go to several schools and you're welcome to come up and speak to me I'll be happy to answer any questions that you know what would what I can't answer to you at the time you know we we we have not had any fair load days which other schools have had for our employees our surrounding schools such as Duarte Covina Valley

102Glendora unified they have market schools and we have held out for a very long time besides our declining enrollment 86% of our budget goes to staff salaries insurance CalPERS which is retirement and stirs and also we have to base it on the funding that is given to us by the governor we we have four hundred and fifty two certificated employees which our teachers will have six hundred and thirty-five classified which are secretaries custodians instructional aides and office staff that's right there already totals 1087 employees that does not even include our administration's which I'm talking about is the principal's in the director's in our district so insurance CalSTRS CalPERS have also gone up so we have to put up more money like mr. burritos mentioned about the line the gas the you know materials so if

103we just think about eighty-six percent of our funding you know what do we have left fifteen percent you know we need to cut 5.6 million within three years and I know this is not a really easy decision for me as a board member here this is a very hard job for me but again my job is also to keep this district fiscally solvent we do not want to be taken over by the state and we they want us to balance our budget so we do need to give a projection of three years so they also hold us accountable we're not just making a decision here as board you know we also have a boss on top of the boss on top of the boss just like everyone else does so you know III will take

104your be sure that how do I say I want to be sure that I am listening to the parents here and I do know their concerns I read am on Facebook I've heard of them I spoken to people and we will be sure to talk to the administration you know hopefully I know everyone talking to be happy I get it but I will try my best to be sure that you know the kids are gonna have a good school have the programs and parents also thank you yeah so when I look at this I I feel like there's a there's a three-step process and as I'm well there there are many hundreds thousands of steps but but I see three major steps along the way and when I hear and listen to different people within

105the community see some of the different comments that are going around I think some of it gets jumped around so let me the way that I see the three steps are one should we or should we not consolidate schools and that's that's that's separate from which schools do we would we consolidate or not it's it's just a matter of should we or should we not consolidate schools and when we look at some of just some of the data I I don't see how we don't we're talking about trends so I graduated from here from Gladstone High School and in mark when you shared you thought you said in the year 2000 there was 15,000 students that's the year that I came to Gladstone High School was in the was in the year 2000 so when

106I came to Gladstone High School there were 15,000 students and now we're at 8,000 on projection to be at 7 7,000 that's that's half that's that's that's less than half and yet that this the same number of facilities are open as we're open back then so I just looking at it from a perspective of responsibility I understand this again I came to this school of mountain view I went to Mountain View myself I went to Mountain View Elementary School my sister went there my younger brother went there my mom worked there for 10 years I mean it's it's I'm a wildcat and that and that's and it's it's close to home to to me as well and so that's where I say kind of separate the first step though is should we or should we

107not and again I don't I don't see how we don't if I was somebody who had a four bedroom home and if I was an empty nester and I had not as many kids running around as I did before it's something I might need to consider it's not a matter of even if I could afford to keep to keep it open should i and what does that look like because to turn on the air-conditioner in the house at all it cools down on all four of those rooms whether we're in there or not so there's just a matter of responsibility that I think we need to look at and so the next step then is is which which schools and so you're presenting this has been a long process over the course of the past

108couple years which schools and and there's been discussion and when I'm seeing this information I mean there are there are some compelling there's some compelling information here I think that there still are some things that are that are missing that I'd like to to get some info on so what you know what is a transition look like I'd like to to know what you know what what supports can be put in place whether we're looking at doing immersion and making sure that all of all of our everything is taken care of there with things to get there there are still some things I want to I want to get some information on there's some holes but but there is compelling data that like I think let's make sure that as bunnies you can think of

109tonight that you put it on the table so people could so that you can have that information before you have to make a decision okay so so one yes I would I want to make sure for one that before you vote on this that there is an opportunity to hear from with for dialogue for dialogue from from the parents and the families that are directly affected the school sites so if this is something that we're and I'm actually going to recommend that we do if this is something that we're bring to the next school school board meeting then I think that we have a lot of work to do in the interim because I want to make sure that people have an opportunity to dialogue I understand here at the school board meeting there's there's

110the decorum and there's there's the rules of operation but we need some fluid conversation and so I'm one I want that's that's a that's a must-have in my perspective that that we were able to hear from the community and then also yeah with that what is a transition team look like for the school sites and also a more a more specific timeline I'm going to make sure that there's a timeline so we can we can eliminate uncertainty I would say those those are probably the main the main things that I want to make sure are included in the process and then last a couple things so one then the next one is what do we do with the properties we're not eating so I you know I can rely on line different people that say

111different things I've had conversations with people who are you know how how dare you do this but the properties are that with the properties we haven't there's not even been a decision made and we're wanting to take it one one step at a at a time and so that that will be for that's that's a future conversation so one should we or should be not then which goals because and then if that's decided upon what we do with the sites that's it that's that's for a future conversation and again it's something that we need community input honest as well we want to hear you know what are what are some of the thoughts that are out there as well to speak to again especially some of some of the folks at Mountain View who again

112I've been able to go out and be at the site and see you guys one thing I want you to know is in order to move forward with this process we're banking on you and we're we're banking on on our other community when you talk about the incredible parents and the incredible programs and incredible teachers and the incredible students where we're banking on that and so as we zoom out I hear I understand from a first-time perspective how tender this is but but but again we're it's because of when I when i zoom out and see the beauty of my community and making this is a tough call a tough decision that's needing to be made but we're assessing what's in the best interest of the entire tire community and so I just want I

113just want to say that we're banking on you to be you know part of part of why Azusa school district remains beautiful because of what you currently kind of oversee in our part of at the school sites that sure that you're at so yeah I mean lastly I guess I want to make sure yeah that ensure that we're continuing to be transparent Linda I wanna I do want to thank you for you know over the course of the weekend even last week making sure that there was information that went out to clearly communicate that this meeting was happening and even stuff that goes out on social media to communicate that it's happening even though it sparks dialogue and people are talking about it and it's not always fun stuff but I'm grateful that everybody is

114here and I'm grateful that we're a part of the process because this this is something that would impact the community at large so my recommendation is yes that I and I would hope that this is something that we can bring to the next board meeting because like I'm hearing you know some of our neighbors here talk about this is something that has been dragged on so if this is something that we are going to do then I'm hoping that we can make a decision on it one way or another as soon as possible Thank You Adrian thank you guys I also want to thank all of you guys for being here and expressing your concern this is definitely not an easy topic not in a not an easy discussion as well on both sides there's

115a elephant in the room and we definitely need to talk about it we definitely discuss it and more trans more like more than anything we need to be transparent and I think it you know that's that's the main key being able to to be accountable to be to our parents and you know if this doesn't move forward in at the transition it's a scary thing being at a school where it's gonna be closed down it's a scary thing you know I went to Gladstone Street school I am an eagle eye when I can you know when I came from Mexico you're gonna study another English yeah you sign up at an English so you know it's so it's hard on both sides but the one thing that I can't tell you is that I know

116that I don't want the state to come in with the scissors for you but how can we move this forward how can we count on your support that we're gonna make the right decision how can in our household if you have to cut your budget and you have to cut things what do you start cutting first it's a hard decision you know putting all the emotional feelings aside because this is emotional I I get it let's start thinking responsibly and working collaboratively on how we can move this district forward we can't stay behind we have to bring our district to be comparable to our other just to the other districts around us how can we move forward and that's my question how cooing the board is you know one of the things I guess my

117biggest concern are the parents the staff at these schools you know Linda um one of the things that uh was brought up today was the busing some of these kids walk to school what is that gonna look like that's um that's conversation we need to have the committee you know prior to to the meeting for an it was in two weeks some some you know what does that look like can we hear parents out so again all I can say is that it's a very tough decision and and I I'm asking pear that are here if you took the time to come and express your concern just being here just by showing up that means you care we want to hear you out but also too we need your support how can we count on

118you thank you so I want to thank all of you on this board for really your thoughtful comments about what about moving forward and so I think what I mean what I'm hearing as president is that we have consensus to move forward right at the next board meeting but I did hear some clearly some some pieces that that have been requested in terms of how do we engage the the community beforehand a clear transition committee sub process in terms of the supports how are we going to merge cultures at the school and really honor what exists at the current at the schools right now that we're considering closing so I want to make sure that that we offer like those questions are answered before we vote into it's because it's two weeks it's a very

119tight timeline so I know that Linda you took notes on all the things that have been requested or commented on and so we will be moving forward because yes go ahead and and also some more clarity on the timeline yes yes you have it right there at the end the school boundaries I mean I was just I wasn't blaming them all I would just name me some of them um yeah so I think um did you want to say anything else Linda or no okay so we are going to be moving forward and giving you direction to start the process with the recommendation that you've given us today searing the scene that I seen that there's consensus on the board to do this so and again thank you all of you for coming out today

120I know this is not happy news it's not something that any of us want ever hear and I appreciate your time commitment to come out here and to listen to this and I really encourage you and I look forward to hearing what you have to say it at the meetings that we have at your school sides so that we can better understand I'm not only the impact but but I think put your good thinking to use about how best we can do this and meet your needs I'm sorry so I will in this item with that and we will move on to the next item because we do have a quite a long agenda and we have this we actually have today is the day that we have to approve our what's our called our

121second interim financial report where we give an update to the county that we are fiscally solvent and will and will be making the cuts that we say we're making all right so we'll move on now to item 10 point to approve notice of completion for golden Phoenix electric for completion of underground utility replacement at Dalton elementary school is there a motion make a motion to approve 10.2 I'll second there's a motion by Yolanda Rodriguez pena seconded by Jerry Bibles logo any discussion student preferential vote yes all right please place your votes motion passes five-0 moving on we have number item ten point three consider approval of California's School Board Association agreement for governance consulting services resolution 1819 120 their motion I'll make a motion motion by Jerry Bibles Vogel second by Adrian career any discussion

122student preferential vote yes please place your votes motion passes five-0 moving on we have the consent calendar all matters listed into the consent calendar are considered by the board to be routine and will be enacted by the board in one motion in the format following the last consent calendar agenda item there will be no discussion of these items prior to the time the board staff or public requests specific items to be discussed if discussion is requested by a board member that item will be removed from the consent calendar and will be considered separately the superintendent staff recommend approval of all consent consent calendar agenda items is there a motion motion is there a second second there's a motion by Adrienne Greer and second by Yolanda or Diaz Pina to approve the consent calendar what is

123a student preferential vote yes all right please place your votes if this is the 11.1 the consent calendar motion passes five-0 moving on we have item 13.1 approval of the comprehensive school safety plans make a motion to approve 13.1 there's a motion in a second any discussion I just had a question regarding that big binder that I noticed that each school site has like their own planning and why are they not all a consistent thank you that's a very good question and I'm Gary krill is gonna it turns out for you thank you we are working to get consistency as we're going on that some of the schools had developed those plans previously and they're all going to be looking like the ones that have the second section so we'll have uniformity across the district

124thank you so what's the timeline on that the timeline is we're constantly doing it's updated and as they're doing like owls and other trainings but we'll have the more uniform plans for you by the fall by the fall but we'll they'll come to us for approval and around the same time next year is that your intention my intention is to have it to you by October oh so we would approve it or not there correct okay okay great thank you okay I have a question and are these plans are they shared with all of the staff at each site each site yes they are that that's part of their plans at this the sites are developed by the principal schools I counsel staff members etc etc but all of the staff members would have those

125plants access to those plans any other questions all right seeing none please place your votes student referential mode excuse me yes please place your votes motion passes five-0 moving on we have item 14.1 second interim financial report and you should have received the report in your packet good evening once again so this report as I discussed earlier is a report that is required by the state that we do twice a year to update the board on our spending and on our revenue and so I'll be showing you that impact of that on this irin on the following years and review some of the items that we've just that we've discussed in the past as far as the so this is the timeline that I mentioned earlier which is annually we have a first interim report

126which we did in December and we're doing the second interim report today which is due by March 15 and then by June 30th we need to have our estimated actuals and our budget for the following school year this is the same chart as we had in our previous presentation showing that we have declined in enrollment and that decline is projected to continue until we're just over 7,000 students and as I mentioned earlier we have our kindergarten enrollment versus birth rate so in 1999 we had almost 1200 kids and in 2015 we had 852 kids born and that is proportionate to the number of kids that is enrolling in our kindergarten classes and we've actually done a better job over time of capturing those kids we dropped to less than 70% of those kids captured back

127in 2010 11 and now were in the in the mid 80s so you can see the increase in and that's due to programs that we put together like our etk our preschool program the amazing things that are happening at our schools but ultimately that means that we're losing kids across the district and just because of the declining birthrate if you look here we lost 458 kids last year and this year we've lost 276 additional kids and we're projecting for that to be the number for the next three years 301 316 and about 207 in 21 22 and as I mentioned earlier those students equal a DA and a DA is how we get revenue into the district and we are receiving just over 11 thousand 108 dollars in a DA for our kids this year

128and that's based on actually the 88 for the prior year so there's a hold harmless clause that means that we get the ad a from last year for this year and obviously next year will be based off of this year as long as we continue to decline and what that means is we can use that ad a number multiply it times how much we get per kid and that's how much money we get per year in for our budget and so the kind of big scary difference here is that we're getting less money year over year for the first time since the last recession which was quite some time ago and so that's why we're having the discussion about how do we address that decline in in overall revenue when costs are continuing to skyrocket

129on this I'm going to explain what those increased costs are kind of big item by big item one of the largest is our pinching costs and as I discussed earlier the state has put more responsibility on to districts or employers to cover the cost of the state teachers retirement plans and this the state purse plans and as that cost is moved over on to districts or on to agencies that means the less overall dollars can be used for other things so you can see at the bottom kind of a summary in increases so we're increasing in 21 22 an additional six million four hundred thousand dollars from what we were paying in 1617 and that's you know no additional dollars is going to increase like a extra pension or anything for the employees there extra

130money that's going into the employees pockets it's just simply shifting the cost from the state into agencies like districts and and that's to lower the cost at the state level so that's one of the big reasons why districts even though we're getting more money year over year more of its going out in cost one of the other large factors is the increased costs to run our special education program and this is not unique to Azusa this is a statewide program and actually our program is under what the average is across the state but even with that you can see that the amount of money that we spend is this brown line and you can see it growing exponentially year over year and the amount of money that we get as far as a revenue from

131the states and mostly from the feds is very flat if anything has declined so we're getting less dollars and what with much higher increases year over year so I want ask a question about this right so we're in declining enrollment student population in terms of our special ed population like the number of students in special ed has that number declined as well over these years what's happening with that so the overall number of kids in special ed has declined very small but the overall percentage is actually there so our percentage right now is increasing what percentage are we at right now Erin you know mccann just if you don't have it all Fanny we can get it later okay and I mean I want to make sure that every student who has who has special

132who has needs gets met right but when I see this increase and knowing what happens is happening with our budget and that the number of our students are shrinking this this is a little alarming for me and much of the cost is due to kids that maybe not are not even attending our school site so there's a lot of cost associated with kids that are attending alternate locations or the self uh provider program and legal cost associated so I have a question about that um so I mean looking at this as a unified so we're low so that means we don't have she said 12% was it okay can we get afraid of report on that just just till we could see the data okay thank you so are you Erin you're saying that we're

133not higher than the the average I thought we were a little higher than another additional costs will be the increase in minimum wage that's taking place as we work our way to $15 an hour and so we do have a few employees that will be affected by this increase and and obviously this would be factored into the negotiations with our CSD a bargaining unit and you know consider for some of the unrepresented employees that would have that increased wage and of course the implications for our for our budget this chart here I don't know why it didn't roll out slowly but in comparison to the increased cost looking at per student okay so we're taking one student and in 1718 we're getting two hundred and seventy nine additional dollars for that student over the prior

134year and that's broken into two pieces the base funding which is for our basic needs and our supplemental concentration dollars which is our ell cap dollars and so in combined that's two hundred and seventy nine dollars on the other side we have our increased cost and that's broken into the stepping column which is our teachers and classifieds as they move up in salary which is part of a salary table that they're on its they're the pervs increase which is the pension for a classified our stirs increase which is the pensions for our teachers and the cost of special education and so those four components are only on this chart it does not include things like the increase in electricity cause the increase in books the materials and supplies that's not even being considered in this

135chart so if we look at 1718 you can see that we had a slightly higher level of increase in funding than we did in expenditures if you look at 1819 you can see that this year is a great year we have a hundred percent lcff we had a pretend Cola or education that was much higher than everyone else got we definitely have increased funding this year but for 1920 you can see that's why we're having the conversations about closing schools and cutting budgets and you can see that we're getting four hundred and twenty dollars worth of increases but the cost of pensions and special education and just the cost of stuff and comm is gonna increase to five hundred and forty dollars per kid and so we will we will have a greater increase in

136cost than will we receive in increases in revenue and that continues for the next couple of years again in 2021 and that that gap even gets larger so we're already fully funded there'll be no more increases or I'll cap dollars or supplemental concentration will just be Cola so that'll be small increases but the cost of our pensions step and column especially if just continued to grow and then in 21 22 it's a very small Cola and so you see that again it it it actually grows a slightly less than the year prior and the only reason why that lines a little bit shorter is that is where the governor's budget allocates additional dollars to go into stirs and so you see that brown area is smaller because that's because the governor is allocating more money

137to go to storage meantime I'm so this is kind of a good snapshot we're dollars are going and the dollars that we're getting and kind of marrying the the difference between the two so mark I just want to thank you because I well I appreciate the school services generic slide I think this is more meaningful because we can see actually the actual impact on our district next is the same chart that we had in the previous presentation showing what we would have to do as far as cuts in order not to drop below our 3% and so again we'll have to make 2.8 million dollars worth of cuts in 1920 2.2 in 2021 and an additional just over a half million in 21 22 and if we do that that keeps us to three percent

138reserve that's not really where we want to be but that that's kind of worried it gets us if we do all those cuts we would have to do additional cuts if we wanted to have the same healthy level of reserves that we have currently or of course um you know the governor gives us more money than that change is the plan and then so this so if we close to schools that's 2.8 goes under 1.8 million and remind me do we have identified vote I mean identified cuts for that are you getting to that later on no so we have not identified additional cuts beyond that the district is looking at some options and to explore with the board and then does this does this include any anticipated salary increases or this is just our

139current budget right now this is our current budget right now for our teachers which our largest expenditure there's is settled for 1819 but it does not anticipate any salary increase or have a set-aside you know a little bank account set aside for increases in the following years this is every dollar in every part of our reserve in it's not a part of our reserve it is our fund 17 our ending fund balance all wrapped up together in one set of numbers I wanted to add one more word of caution on this slide which is in the governor's budget in January which is what these figures are based off of today they had some increases in cola and those are calculated in here school services and a few other agencies have put out a warning the

140elio which is the Legislative Analyst's Office commented on the on the governor's budget stating that with the shortfall and tax revenues that came in in January and February I'm sorry December in January that we may see a reduction in cola or reduction in cola may be necessary and the may revise and so if that was to happen and of course we would have to go back and add additional cuts to this so I'm anticipating or I'm hoping that those tax receipts that fell short get corrected for February and for March but it is kind of a word of caution that the Elio and school services has put out as we're looking for planning for the following school year again some of the recommendations that we are considering are listed from our pack class group and

141that pack class recommended but two schools that we discussed earlier and then of course we're considering many of these other items and hope to have kind of a recommendation for the board at a future meeting and the rest is kind of a just a description of funds all right are there any questions no okay say no questions this was an information item we'll move on to the next item and that is the approve of positive certification of the district financial condition as their emotion and make a motion to prove 14.2 any discussion all right seeing now what is the student preferential vote yes please place your votes okay we'll just take a voice vote Adrienne yes Yolanda yes I vote yes Gerry yes go do that all right great my motion passes 5-0 did I

142ask for your vote already Jen all right thank you all right moving on we have two first readings for board policies item 15.1 are there any questions on any of these first readings no no hey what about 15.2 first reading on those No okay seeing with that we've completed our agenda and we will adjourn at 9:18 thank you very much