AUSD Board Meeting - December 11, 2018 Part 2

001alright so next we're going to move to the election of the officers remain Cruz for president myself for vice president and injury rebel rebel and even been a clerk so far along it has been president already and I really do just be very rotated for a change [Music] so we're gonna come for a vote and then you guys will vote online and you'll see it come out pop up are you Oh and we actually have been names have not been changed on the online agenda so you're gonna see Helen and Paul so I'm not sure which of you is sign to which of those but I think we'll have to make sure that's fix for the next board I think what we can do this for so we're gonna we're gonna have to do a

002because you guys are logged in we're gonna have to do we're gonna have to just a boy suppose that little call looks at every single item alright so we'll just start going down the line and someone start evening Yolanda you know and I wrote yes sir the motion passes for one and so they won't worry about backwards later on but we'll move on to the next item congratulations so moving on we have item Z approve the agenda there is one amendment minor amendment I left item 11.7 is info I don't want you to know it is actually an action item so with that changes are moving to approve the agenda make a motion to approve it's been a motion by your second page where we will take a roll call vote so Adrienne yes and

003I vote so that motion passes 5-0 moving on we have recognition in an award so we have 640 recognition of classroom high school marking down [Applause] good evening we would we are so excited tonight that really have Maurice Lamone the band director at Gladstone high school and several representatives from the gladsome high school band the booster band parent and principal Chris Silva's and we are so excited and proud tonight with their recent competitions again and so I'm going to I'm going to let them and the students tell you about that and their accomplishments and we're just so excited to recognize them and evening some of the hardware you guys see all the cool stuff we've done in the back there is another ten or so yeah we did great we did bring approximately 1500 fees

004all the two of them first place and then the last final thing that we did at California State band championships all in one night we got the bronze medal in our division and we got invited back to open division competition for state championships and in the division and that comprised of over 45 bands we got the bronze medal there too and this is my most proud award because of bands is pretty much the highest honor you can get which is high music which means you have the highest music score on the field which means you have the best musicians that they heard all night and all year so this is [Applause] our guard also got bronze and our percussion went completely undefeated the entire season getting first place at every single competition including both state

005and division championships at night so it was a really great season for us the kids have a lot to be proud of and they worked really hard so I'm here to present this award it was a the Unified School District if you get a recognition is felt presented to the got some high school marching band and recognition of winning the hottest school music award first place percussions and bronze for them overall and a california state then championship you said wemmick 2018 signed by dr. Nina Kaminsky and our mark president Helen had a meal what children is our present at this time but I identified yesterday and I did yes I was there at Ellington School and I see these students working very hard and congratulations and what is your name [Music] it has been seven

006years since Gladstone had three positions seven years since they've done the top positions in marching band events and it's been this is their first time ever going on the state championships after the open division championships after the regular division championship so it was pretty crazy season for them overall and while I have the floor I'll push a small bit of an agenda i understanded that before I came on last year we watched a one FTE in our music department and it'd be really awesome as a board you guys could consider getting that back for us because lord knows that losing a music teacher isn't gonna make my job any easier as I get the high school kids and the ramifications of what happens when we take a time away from our elementary school program and

007our middle school so I was able to do what I did this year because I got some great students but I think you guys all know what may happen the possibilities that are open to having one teacher in the district so you'll be hearing about a little bit was [Applause] [Music] well for another you know the you know you've been asked to prove a change order for another twenty thousand dollars again I want to know how the allowance for fifty thousand dollars spent this particular country I believe that it's a taxpayer I'm entitled to bias that I'm entitled to get a response a timely response government code requires you submit a request for information you get a response back within ten days then there's a couple more questions which are the one time and that's

008no one's an item 12.2 or list 33 substitute teachers from their business services that's correct is the service in the coming just I think they need 33 substitute teachers then item 12.4 I want to know what thousand dollars to the bank card send a on page two is for page nine yeah it indicates but three hundred seventy five thousand dollars were spent on fencing consultants [Music] just just again I want to thank it's also been exciting up to this point been able to visit a couple of schools kind of in some of the interim time and so I'm glad to visit the Adult Education Center as well as Sousa high school briefly when looking at the twin Drive but with Mayor Rocha that's going to be coming up here next week so it was honored

009to do that also there and there was a lot of wealth of information that was gathered and so someone can graph in agustin high school and my mind so I'm going way back to Thanksgiving Hilda Solis gave up mic interface to our families in I want to thank Darren Darren and Rhonda Zamora and I know that the demo chief staff Kevin Kevin knew yesterday we took turkeys and we had 19 families with the turkey and trimmings and and I know these guys you know did hard work also the office staff they got together the way the boxes they put the labels on them and I just want to thank everyone for making it happen very appreciative of it I did put out in school yesterday in my convention to mr. naman they have the hardly

010concert those seventh and eighth grade students made a fantastic job and mr. Diwan they did a little ensemble wood against their group and they're really good at I can totally see you know how the band one did for the CSTA conference I did go to many workshops when one workshop that really caught my eye was it's called students voice a daily craft some practice with TEDx in overnight school it cohan's alcohol Valley School District News the district wine its curriculum to develop students voices students will engage in various activities it is not about speaking and listening TEDx learns to use their ideas they have been thinking about all students stand in front of people and speak their mind it's not in a particular subject you know some students when they want to talk about their

011home life they may want to talk about the school they wanted we want to talk about themselves but they're trying to get even students that are shy to stand up and they happens in the cafeteria can be in a posture own environment but I think this is a great program and if you want more information go to tenet go to this ted.com and I'm gonna welcome our new incoming board members and I'm glad that you know the meeting on board and one continue to move is using invite forward I want to wish everyone a Merry Christmas and a Happy New Year thank you and wanted to to share that right after the elections I applied for a scholarship to go to Washington DC as representing Isuzu unified and that was very exciting I've never been

012I was able to meet other school board members and other elected officials from other states in our country and learned a lot kind of similar to the CSPA but more on a national level and I also went to San Francisco to the CSPA and that was in depth we were in workshops and learned so much and I am grateful and thankful that these workshops are available to us for us to learn to and guide our district I am honored to to go on these trips and I am honored to serve because of the fact that I've been on the other side as an employee and as a student now to sit on this side I have that that valuable knowledge of being there and some of the things that that really impacted me and one

013of the workshops was community engagement and that that was that's pretty much like when I'm going to school for so you know how can we do this in the school board and so I think three of us were we're in there and separately no but we took notes and and how we can engage our committee to just be a more positive perspective on our school district or school board and just us as a whole comparable to other districts and so yeah so one of the one of another thing too I was able to UM to break bread with with our school board and and so I'm honored to be here again and thank you guys so much for your guidance and then I'll be brief I think I already made some comments earlier on but

014I am forward everyone I'm look out for a call from Linda calendar so that we can schedule and I want to make two comments one on Thursday at Azusa High School on the Latino Studies students will be holding a teaching on the walkouts it'll be 50th year of the walk ups here has done so the students a magnet so it's going to be from 4:00 to 5:00 they're gonna believe so it's opening to anybody who wants to come and share the students they have some poetry some spoken word and and you don't have that my father will be there to talk about the walk up since he was part of them 50 years ago and so I just wanna put that out there and then also I want to announce that I was a like

015that NCSA president-elect I'll be serving this year as president-elect and then an incoming year I will be the president of the California School Board Association so I like everyone else I was at the annual conference and so I was able to go to a couple sessions but not as many as I hoped that I could but it was it was a great conference with some great general session speakers and then appreciated one opening my mind to what my brain does and the next I'm talking about some of the embedded racism and bias that we face and see and don't even realize that it's all around us so I just want I wanted to just say that and so with that I will move on to the next agenda item and that is for cabinet and

016origin of our superintendent and so um so double either way yeah all right so we'll turn it over to you at Sierra High School on December 12 the parent House forum will be held in the parent room from 9:00 a.m. to 11:00 a.m. on December 14th the Red Cross blood drive will be held in the MPR from 8 a.m. to 2 p.m. on December 18th there will be a coffee with the principal in the parent room from 9:00 a.m. to 11:00 a.m. on January 17th there will be a report card night in the various classrooms from 5:30 p.m. to 7:30 p.m. at Gladstone High School on December 12 there will be an early release date from 7 a.m. to 1:45 p.m. on December 12 there will be fine arts all art show in the d4

017gallery from 4:30 to 7 p.m. on December 12 there will be a holiday choir concert at Watson Middle School starting at 6 p.m. on December 14th early winter rally at the JJ's Jim from 11:35 to 12:20 p.m. on December 14th there will be a fan Christmas party in the multi-purpose room from 3 to 9 p.m. on December 18th there will be another band Christmas concert at Jake at the JHS gym and starting at 6 p.m. on December 19th the free semester finals it's the first day on December 19th there will be an early release day from 7 a.m. to 1:45 p.m. on December 28th it's the first semesters final day - on December 20th the early release day will be from 7 a.m. to 1:45 p.m. on December 21st the first semester final state 3

018on December 21st there will be a minimum day from 7 a.m. to 12:30 5 p.m. on December 24th to january 7th there will be when winter break on January 8 there will be stopped professional day on December 9th it's the staff PLC day and on January 10th there will be motivational guest speaker and the GHS gym from 9 a.m. to 12 p.m. on January 15 there will be bad performance at Disneyland and on January 15th there will be the hit program field trip at the Northrop Gruman from 7:45 a.m. to 1:30 p.m. this is a high school on December 13th but fantastica will be held in room 1 parent center from 8:30 a.m. to 10:00 a.m. on December 13th the Aztec mocha concert will be in the Zeus's Women's Club from 6 to 7:30 p.m.

019on December 14th the Azusa High School band concert will be held in the HS gym from 7 to 9 p.m. on December 15 to the 16th the mocha a waste event will be from 9 a.m. to 3 p.m. on January 10th MacGuffin as Vika will be held in room 1 parent Center from 8:30 to 10:00 a.m. on January 10th there will be a motivational rally from 11:35 a.m. to 12 27 p.m. on January 10th there will be winter rally from 11:35 a.m. to 12 27 p.m. on January 13th there will be a hit field trip at Northrop Gruman from 8 a.m. to 2 p.m. and on January 13 Center middle school and Ellington 8th grade a visit from 8:30 a.m. to 11:30 a.m. good evening everyone some exciting news for our we just completed our

020first session of Saturday school so we've had Saturday school and pretty much all of our schools and for the first session we've almost had a thousand students that attended so that's almost of eligible students more than eight an eighth of our kids that were able to attend and able to recover lost 88 from attendance that allows us to do more with our the same dollars that we get from the state next big piece we've been working really hard to get playgrounds out to our parliamentary sites or about two inches away from the finish line before time is up to playground sites that we're looking for approval from the state to certify so we have just those two left to go but they've all been installed they're all in place with the play foreign players on

021the face and kids are are playing on most of them but we just have a couple sites left to go so by Christmas break there'll be a hundred percent the import of education community it said but you sit up here and be able to report from human resources to say I started about a month to go little bro a month ago so I'm excited to report that I continue to learn and really appreciate my time here in a citizen I have gone out to sites whenever possible so whenever I can I'll meet with the site leader or staff at a school site so I get to seen a site in action and get to become more and more familiar with our personnel throughout I was able to walk and visit classrooms on Friday attitudes at

022high school and I look forward to being able to do that at more sites one of the one of the takeaways I really appreciated was really to get to see our students which are fantastic and really I mean just exceptional students and being able to watch instruction and see really the rivet or the tyre meet the road or where the real real work happens I was able to see that first time so I really appreciate them I was also able to present to our site leader and management leaders predicting so the more Maureen I had with every passing thing I get another opportunity just to learn and appreciate the good work of as soon as I get a financial thank you my legs hold my confidence until 14.1 good evening I would like to thank

023and commend the board members for the time they put into participating learning growing talking discussing all the good things that we saw at the California School Boards Association it was really great for me to have a chance to go with you and to see how you just threw yourself into it and really cared about the choices that you need and the learnings that we had and was positive experience so thank you to each of you the other thing I'd like to mention is um typically we have our board meetings but we also have special four days just for board members called Governance workshops and these haven't happened throughout the year three or four depending on what we can schedule and it's a time for us to think about what's our vision which the permission make

024sure we have protocols enormous in place deal with whatever issues we want to talk about as a board so I will be calling you to look at some dates in February that you might be able to do it either something about 9:00 to 12:00 in the morning or maybe 1:00 to 4:00 so if you can make it text me let me know are you more free in the morning or the afternoon or if you've got some days that you know for sure you won't be able to go let me let me do that and we'll work together to find some dates not get back to them email their dates to Kathy okay thank you my business we don't know today so ladies early in the morning at nine o'clock it doesn't work for me okay

025that's actually it's after 3:00 p.m. [Music] before I pick down like an early Saturday thank you okay and so moving on we're gonna move on to section ten report an action of closed session matters we met in class actually no action was taken when we taking action now so can I get a motion on student number eighteen 1901 2001 twenty-one urine zero-one 2201 2301 24 1 25 and make a motion on item 10.1 in your motion is to accept that other position yes okay is there a second okay so there a motion by you on the pen has a second by gravity every honest and I've been told that we can all vote online now so let's test it out it works all right motion passes 5-0 great we're back in business all right I'm

026moving on to item 10.2 we have student matter final settlement for the Office of Administrative Hearings OAH case number two zero eight two zero one eight one one zero four three three student number eighteen 1901 twenty-seven what are the wishes of the board motion by Jerry by multiple seconded by Adrian Greer any discussion motion passes five zero booby the section 11 general functions we have either 11.1 yes to success then the president board it is my great great pleasure to introduce to you dr. Christopher's Sistrunk who is from City of Hope Authority I met him approximately a year ago when he called and asked if we could meet and we began to talk about how could we partner together I have a lot of good ideas but he's just full of chuck full of ideas

027what we can do to support young students getting interested for careers in medicine and at the very end of the meeting and I'm sorry I haven't told you that is gonna say this before but at the very end of the meeting he said well we'll have to look into funding and I'm gonna take those great ideas and they're never gonna come to fruition but he proved me wrong and he wrote an application for he was awarded them with honors it tells you the story about it and he's here to talk to us about the opportunity for students this year already beginning this year at Center middle school but some high school and later here Chris would you please stand this is the principal class on high school he probably wanted to meet you right away

028so let's welcome him I'm in here in India that there's a PowerPoint he's not gonna go over the whole thing that he's gonna pick out a few key things so Cathy bill should let you know what when she key wants to focus on to talk to us about this wonderful opportunity for our students they started program because when he realizes that they spent more than 8 billion dollars trying to increase diversity in the pipeline for biomedical research so what they wanted to do was to see where they were missing you know kitchen students it started just aren't they which is you enjoy science is the r20 okay so the purpose of this grant is actually to increase diversity in the biomedical workforce it what you gotta understand is that you know actually so thanks so

029actually they make it medicines and they have protocols about getting healthy it's not really you know account for all the different people that we have in the country and get more people involved that's what this program is about so if you can switch switch one more time so the name of this grant we would probably guess the successes because it covers the Cancer Center and what we are you're like a hub the government has put together and say you know what they're gonna focus on cancer this is gonna be a well guess what everybody to get cancer so what are we supposed to do I'm either by the cancer and tell me come to City of Hope know what we have to serve the community so this is why I was brought into the city

030pool because I believe that if we educate the community by wellness and also educating keys and get them interested in something then it'll be a way that we can serve our community and that's why when I came to that if against the I can't go tell you don't worry about reconnaissance was this is what I adopted behalf to serve the community and so what we wanted to do we are leveraging our companies at Cancer Center you know and all the course that we have there to extra trained students and so the name of the grant is yes to success because yes you can join science as a part of the NIH colleges but we're seeking useful comprehensive cancer education strategies for students and so we don't never did each one of our courses City of

031Hope if you can we didn't last not cords just so we can talk about the stress of what we do in city people because everybody thinks that once you work in see people you gotta have a lab corner which is not true there are different positions and this is what we're going to do the show students do outreach and this is the outreach portion instead of cover 26 and in ninth grade because students have to be 16 that we do research projects as CEO pecanins ocean and so we're gonna start with you know British team is in you go to Nick's we have what we call cancer and that's the thing cancer the prevention the detection in the treatment that's the overall thing that we're gonna be doing so your students are going to be

032able to allow we're gonna have students that started agent arm integrative 6 6 7 8 & 9 they could actually be able to come to City of Hope so what we're gonna do over that is we go to the school and so we're gonna let them know that we're coming we're gonna come to school talk about you know what we do at CU folk and also give them a hands-on experience and then with the next saying you're they actually gonna do a food trip in Singapore if someone's they do the future it's the Evoque in example light microscopy that's a core and so that's something that you know is to define you look in the microscope but students may say I like kicks in a microscope so we want to be offering all these opportunities

033and this is something we can do so we also have what we call Saturday science camp city folk has a nationally recognized research program which is called the Eugene robbers rocks Academy and what it is is that we actually teach the country to program research so we even prepare them to come in come into the research part of the program by starting sixth grade so you may have seen it go from the sixth grade in the seventh grade eighth grade it didn't become 16 they're going to be rated down to go into the rocky canyon but we've also one prepared to go to any research opportunity in United States and the world because we know so we think about this programme contact older students you know just with our site is alone and then we're

034gonna invite those students you know to do field trips we got stereoisomer get them know that we're here 70 or 20 Saturday science 84 students and get the number of sixth graders in the camp at 340 so basically what we've got to do is we actually want to inundate the students with tremendous opportunities so they need to know because an indicated you only know what you know and so we're actually giving them opportunities to learn new things about science as a father you know and one thing is really important because I wasn't educated science so you only have to work out a student time from class and so this is some of the things that we're gonna do the program I'm very excited about it and dr. Kaminsky mention about how we apply for this

035program so with properties program thinking it was going to be funded for next year but then I just really liked that I did it we are there it's not Korres and how each portion of it any funds around with it and so what we're going to do the roll this out is to get someone a high school students who are ready because of course we can do two camps of babies in so we're gonna do is really doing a boot camp that's gonna start in January we're gonna go to the high schools Azusa and we're gonna have two medians at the high school is showing stuff like that and if you think you're doing it bad and also some basic things about the basic biology they should know to go into a research laboratory and

036then we also got an invite to the city over two more sessions to prepare them prior to even apply to the rocket cabinet so we really got to give them a jump start on the into their Kennedy what I really think is that we want to imitate the Robinson cameras with a number of applications mezuzah so that they can really see that [Applause] there's one of the principal [Music] so is this partnership with medical pathway at Gotham high school or well it's actually having the medical man point really is advantage for us because we know we have what hundreds of students who are keenly interested in the medical field as a whole it's open to all students though so that even if you have a student who maybe it was in the medical pathway but

037is still interested in this they can apply well they're starting on first with one high school in one middle school and then we'll see how it grows oh I told them I wish I was like about thirteen or fourteen and part of it myself oh good evening school board dr. Kaminsky cabinet members excited to be here this evening to follow up and kind of build on a presentation dr. Kaminsky shared with you the california school dashboard there's been a really modeling so to speak of the dashboard it's a new look but also just in this last week week and a half we had the public release of the 2018 california dashboard results and so that's the information that i'm going to share with you i want to start with a just a little background a

038reminder about the the idea that california education system has eight state priorities and these priorities along with indicators on our progress towards them are what the dashboard reflects or our district in our schools and four districts in schools throughout the state this eight priorities and the dashboard are really a move towards kind of a more holistic view of schools of districts of counties and so you can see the eight priorities there this is what kind of different from our past accountability system where we had just one score and so it's really looking at multiple measures looking at progress over time not just one static of score or level so these are the things that we'll be sharing I'll be sharing with you is this is progress towards meeting the eight state priorities and the standards

039set to them by the state of California the California school dashboard has four or core messages the first one is that this critical need for equity and the idea that the dashboard will examine all student routes look at targets of all of our students second is that a quality education can't it shouldn't be assessed just using one measure that multiple measures are aliens and the dashboard values local decision-making as well as state decision-making and so we have local indicators as well as state indicators and you may recall in November I presented all of our local indicators to the board into the public and that we had met all of our local indicators 428 for the 2018 dashboard the state also has has really moved away from this sanction and punished approach to helping districts really

040move towards continuous improvement and so that's the fourth core message that we get from the california school dashboard so let's dive into what when it says minimal background knowledge when you log on the new-look it is something like this this is the homepage type in Azusa and you get to azusa's landing page and so this first page and throughout this presentation I'll just tell you I will be showing you photos of the dashboard and in the order that you will kind of scroll through and you log on and I hope if you haven't already that you've logged on and take taking a look in and very deeply into this information I'll give you kind of an overview of our district results the Seavey's so you get the indicators for all of the different areas on

041the dashboard on this first page you can see there are color gauges last year we had colored fraction wheels but the state has changed that and now they are gauges the colors are the same though ranging from red to yellow to orange and green and blue and so you see an overview of all of our indicators on this page here just the the colors chronic absence gives on suspension rate and then also note that the local indicators are now included with all of the state indicators this gives you a very quick snapshot of where we land on the gauges but the next step is to look deeper and you can scroll down through some just demographic data about our schools and then get this first area of academic performance of our students so as we

042look at the academic performance what we're looking at is our students performance on English language arts and math expect smarter balanced assessments and it just doesn't note I want to remind everybody that on the on the dashboard when we're looking at effects scores we are looking at the distance the average distance our students are as a whole from meeting those standards we also have our English Learner progress and indicators and then we have a college and career indicator that has eight separate measures that students can meet to show that they are college and career ready so notice these gauges give you again the same colors with a little more detail on some student groups and so on the dashboard when you click onto for example the English Language Arts indicator you get a closer view

043and you can see that we have our English ela indicator here we are in yellow and that's for all students whether this is this year by the way this dashboard is now showing test scores for students in grades 3 through 8 and 11 so that's the scores here we increased our students scores in ela six point nine points closer to meeting standard on average for all of our students one of the things on the dashboard you can also see quickly is how the state is faring and one of the things that brings us a lot of pride is this year is the fact that our students have been growing above ela and math and when you've compared to the state but we are very similar to the state in almost all of our color gauges

044but on this one we are higher because we have our students further on once you see the a general district level you can see all of our different student groups and where they fall depending on the different color gauge levels so each student group it's the sign of the level and you can see those there I'm not online so I only have a snapshot but if you do go online you'll be able to go color level by color level and look at the individual student groups in more detail so for example this snapshot shows those students said that the blue level and the student groups and how far they are from the standard and what the change in their scores was compared to our prior year also how many students are in in that program

045so also scrolling beyond that you get to our through your progress in our average distance from the standard and notice how is this is having has this climb upward towards if you scroll down this year you also find something new and this is our students performance on the California alternative alternate assessment this is an assessment given to our students who have more severe disabilities where the S pack is not an appropriate assessment for them and so this year you can see the levels of performance slide for those students [Music] hold on our prince another time yeah below that I can see better below that we also again the Messiah of equity the dashboard gives you comparison of how our English learners scored on ela compared to our English learners who have reclassified and then our

046English only students and then is a the bottom of this snapshot that you're looking at now you may be wondering how do we get these colors how did the cover the colors determine colors are determined based on a five by five matrix and all of the indicators have a matrix and so this is the ela matrix and the way it works is we first look at what what the change has been for prior year for our district and we are following this increased zone and then we look at where did we score what is our current 2018 s back ela scores our scores fall into this low zone and so when you put them together that's where you get the yellow indicator okay and for all of the indicators tonight I'll show you the five

047by five matrix and this is how the colors are determined I'm Jennifer if I could just interrupt for one second one of the things I'm really very pleased with is that when we in English language arts as a district we fell within the yellow area that is above the state average which was in the orange area so you can see there there are a couple different options for orange if you were low in your scores either declined significantly a little bit or for state Senate you end up in orange or if you you know we're very low scores at the entities a little bit but it is I think a tribute to the work that's gone on and services that work under the leadership of our through the work of Dena and Jennifer and all

048the toeses everybody working together the teachers of classroom teachers that what they do attending professional development and thinking about the instructional program of what our students need that over the years we've been putting in place strategies and approaches that are working this is our evidence we aren't increasing the state has as we've talked about these meetings didn't show growth are very limited anything had compared to ours so we were very pleased about that and that same growth continues as we look at our math and you can see that again we are we are in the yellow range standard and so that is it's one of the reasons for again you can see where our student groups fall in red our students with disabilities our orange group African American foster youth homeless and yellow and so

049on across one of the things to note though you do see this box that says no performance color and the state the if student group has less than 30 students in it they they will not assign a color and when you click on that you can get if the numbers are above 10 or 15 you can get kind of the performance level but not a color page if the numbers are smaller than that no new data is reported just for the sake of privacy for the students especially when we get to the school level adapt forward sort of you know you can kind of if you have a very small number of a population that kind of begins to identify those students I'm gonna have a question the last several times I'm sorry about that

050our african-american students tend to go into the orange and I'm being or we've seen increases on our other students we have not an increase there so I mean I don't know that I could stand up here and tell you exactly what the reason is this is one of our populations is very small well it's on all the indicators influence that that said that is not a reason for us not to address every single student in that district and their success as we as a staff digging deeper and our principals and our teachers these are the questions that we ask and the questions that we address in the instruction as a sample I gave the I showed the yellow student groups performance and in math as with the English you have a three-year tracking of our

051growth and you see it is that upward line and so we're excited that we're continuing to have our students improve in their mental performance down below the last on the math page is a again an equity look at comparison looking at our current English learners our English learners who have reclassified and reached proficiency according to the state language assessment and then our English only students moving on here's the matrix for the math see now the next academic indicator is the English Learner progress indicator and this year we are fully implementing a new language assessment called the L pack and we do not have any prior test scores of even compared to so the state is not producing a performance gauge so on our dashboard you can see the the percent of our students who performed

052at each level on the new pack assessment so you can see level 4 are well developed the highest level we have 30.3% of our English learners performing at that level and level 3 is moderately developed and we have 36 or but a nice big chunk of the kids scoring fours and threes and and those are the things that trigger us to begin looking at reclassification and then you can see we have 19 at level 2 and 14.1 at level 1 so there won't be a color gauge probably until I don't think next year and thinking thanks I think you're after right norm on college and career indicator comes up next and as you can see that with our college and career indicator we are in the yellow and I'm going to just touch up my

053slides here and this remember is just based on our graduates so it's a smaller population of students and you can see we have a lot more student groups in the know rate known age level because we're only looking at students who graduated and there are eight as I said eight different pathways that a student can follow to be able to to show that they are college and career ready you can take a deep look at some of our student groups here that are in orange section or in the orange level then overtime how our students are falling into the three levels what we hope to see as we do is a growth in that purple and a reduction in the kind of teal and turquoise as we're moving kids to be more college and career

054ready there is a performance you can actually click now one of the things I didn't tell you is sort of like maneuvering through the dashboard is you can toggle between right up here you can hit so I selected this yellow I mean orange and then I saw these student groups so if you select the no performance level if there's enough students they will show you the percentage of and the change the percent that were prepared but there is no color gauge because their numbers are so small if their numbers are super small there won't be any information yes but their data does roll into the entire districts performance level they're not left out of that so to speak the matrix for college and career is here you can see we're right in the middle the

055next area is academic engagement and with academic engagement we have looking at chronic absenteeism graduation rate and then a local indicator access to broad courses study which we did didn't need my share last month so for chronic absenteeism a closer look shows that our crime one of the changes I should tell you this is our first year with the chronic absenteeism color gage so this is students grades K through 8 it's just not include chronic absenteeism of high school students so our indicator is at the yellow level and we have an 8% chronic absenteeism and that we maintain our level four percent difference and so that's considered maintaining our level you see the students that are falling into the different performance levels red orange yellow basket jority of our students falling into orange and yellow

056our Asian student population is in the blue section and our posture is in red a closer look then gives you some of the students that fall in the ozone here our English learners socioeconomically disadvantaged or students who are more races and again you can see there are different numbers of those students different levels of chronic absenteeism and all of that rolls into what we see for the whole district for the matrix this is where you see the districts falling and by the way all of these snapshots are from the dashboard itself and even the the matrices are available that you can access and look at as well graduation rate indicator we are at a yellow and of course this is just our high schools so you includes only those three and when you get on

057the school dashboards you won't see your eduation rate indicator obviously for elementary and middle schools so we have our student groups overall yellow our student groups and just as a sample showing you those student groups that are in green our English learners and our homeless students both increased English learners by two percent our homeless students increase their graduation rate by 6.2 percent yes yes and that's that's a term that it does have a lot of confusion and so I'm gonna try to explain it I think so we this is a term that's used but really what we're talking about if students that are living with another family or doubling up in a home because of economic reasons or they may be living in a car or a motor home or in a hotel in a

058more temporary living situation and so it may not be that stereotypical homelessness that you tend to think of when you hear that word it's anybody that is living in it but it's hopefully in a temporary situation because of an economic hardship I would agree and why determines that is called mckinney-vento Act and so when students are enrolled in the school they identify their living situation and it's just a sheet that comes with registration and so as Jen was speaking about if the families doubled up for financial reasons there's just a checkbox doubled up and they can choose these different options and then those are the students that would be identified as meeting the criteria from mckinney-vento so this is our matrix for our graduation right where our district has gone 2018 and these are all

0592018 results here to 2017 so 16 17 17 18 the next area is the conditions and climates and three of the areas under conditions and climates are local indicators that I share that we have two met the other one is suspension rate so as we take a closer look at suspension rate we can see the overall district district suspension rate falls in the orange zone you can look at our student groups here or they're falling and then a closer look at the different levels of those who are in the orange group and what the current rates were for 2017-18 and the most how that was different from the prior year this is the matrix used for suspension rate for a district and I just want to note that when you look at a school suspension

060rate the the numbers that are here and here and determine the levels so for example 1.0 percent or less and then in the next level you know 2.5 for an elementary school and middle school in a high school these are different so as a district this is this is the matrix that's used but if you're looking at one of our elementary schools you're gonna see that the numbers here on the levels may be slightly different and I just wanted to note that so as you're exploring the dashboard you may wonder that didn't look like what Jennifer sure this is the way news went we're looking at a Unified School District and combining all of them so again there's a little tab on the dashboard where a person can view all of the schools - it

061pops up and it looks like this and our schools are listed and you can scroll down and there's a little part that says view more info and you click on that you go again right in seeing the same types of indicators I just showed you for the district for all of our schools so that concludes my can you describe for us some of the discrepancy with some of the suspension rates that are kind of important in the dashboard versus what we have in our records look at suspension rates looking at students who have there who have been suspended but it only counts once so what if the same student suspended more than one time that really just counts as one suspension and so that's one piece on the dashboard that may be different from when

062employees or we won't go in and look at our data because we're looking at how we're actually going to help kids also with it is cumulative enrollment so suspensions of kids who have come in and then left our district if they were suspended at all while they were here they count on our indicator as well if they're suspended when they're here in our district did you share the foster okay so one of the interesting things that I discovered in digging and digging about this especially with our foster units because something that really concerned me and and I said I need to understand this better if Carrie and I were wrapping our heads around it and when I found out from California Department of Ed is that if a student is tagged a foster youth any

063time during the school year even when they're not enrolled in Azusa schools so let me go me back with them tell a story let's say we have a student and they're enrolled in one of our schools they are not a foster in in the foster system and while they are here with us they are suspended they then in a nun enroll and leave and go over to another district they enroll in 40 school district while they are in Doherty school district continuing their education they are put into the foster system they are now tagged as a foster student even for us when they were in our district even though at the time they were with us they were not in the foster system and so those are some things that we have been talking about

064trying to get more information and student level data on to figure out what we can do about that and hopefully that will clarify some of the things it's very very different than what the county in the state happened well so we've got three different entities sometimes so we try to do on a monthly basis is we're taking with nothing on there and as I was going through I know I know so and so and it's just one of those things that this is my personal opinion but I think when they were doing the data collecting that they didn't really consider what Jen just spoke about once that student is living foster it has all these far-ranging implications that they had because I mean if foster youth are counted and are unduplicated and we don't have

065an accurate but we found our four that we report that to count so what the state gives us as kids that are indicated through the system and then we're taking what we're recording from mckinney-vento ones and we're reporting them to so I think continuing on it's a question that is we know that in front of the local control funding formula districts receive extra money for students who are English learners low-income or foster youth and our numbers monster showed we had you know seventy five six seven you know something like that but when we got the report from the state on suspension for us because they'd have a hundred and seventy in and rounding the numbers and so if your question is do we kick their there's a hundred student difference are we receiving the funds

066those hundred students the answer's no we're only getting the funds for the ones that we know and we're listed on our records as foster students we get nothing for the kids who later on move someplace else and then become foster students the state uses that data for figuring out what they think is important for the accountability system but not for supporting those students so the other thing that I would raise too is that that's an unusual methodology and at one point kind of a look at the uff why the undetermined or unknown future foster youth because when they're in your system you don't know what's gonna happen to them six months later when they're not in somebody else's district and yet we are be in a sense no accountable for something over which we have

067no control and that methodology is not used for any other groups so there is no methodology for English learners who move someplace else and you know say a student who then maybe didn't list themselves as those but did someplace else that doesn't track back to us for any any other of the indicators so I think it really is something that needs to be looked at the stake point of you I think it's important to to recognize and and be sensitive to the needs of students and risk for whatever issue is but it's also important for an accountability systems [Music] so on to 11.3 certification of signatures resolution 1891 0 - is there a motion motion by day by both locals I can't buy a vineyard any discussion singing them please place your vote motion passes

068five-0 moving on we have either 11.4 appoint board representative an alternative to elect members to the county committee on school district organization 2019 and so I'm gonna explain these next two pieces so we are on this ability to it so that we as a school board in the county there's this county committee as public organization and they're they're each supervisor supervisor supervisorial districts has a representative and so but we as a local district get to vote on who that representative is going to be so this in this item we are we're going to nominate who's gonna do that voting for us and it happens at Alec's and meeting which is the next agenda item and then he'll would be the alternate in case that person cannot go to actually do the boat for us and

069do it to be the alternate and so last year hopefully headed on here but I think I'm a caution oh you're presenting then we haven't had a meal with the alternate right and so what this would require is the election actually takes place at our last meeting le County school trustees Association meeting in Maine I mean it's an evening meeting usually on a Monday Monday evening and so that person would have to go to that meeting and vote for us so anybody interested in doing that it's a great thing for I mean if you guys wanna when we want to be the voting member in the alternate sure okay all right motion by Adrian there a second by Jerry by both local and to point Adrian as the representative and gala as the alternate so

070this next item is to appoint a board representing to the LA County school trustees Association now this is in a lake each county and in our county you have we have a trustee association there represents oldest school board members and community college board members and so they need four times a year and right now there's their meetings are scheduled for January March and May that meeting ever heard earlier and I think they will be in it and they also meet in October so this person will be and there's elections for that for that board and Jerry and so that that election will happen at the same time as the one we just talked about and at the main meeting and and so normally what we do is we just flip it so the person who

071was the ability member for the maybe used to have an alternate and then we would have you Gabby be that the modem over for this one and then it would be the alternate so I'm putting that is there a motion to for that recommendation I'll make the motion to approve you haven't put fine there's a motion by your mana room or do you spend house I can I buy you Jerry Bible oval 2.0 T in Mianus as a representative of extra and then a vigorous alternate okay moving on we have a point of word representative today the golden days coming from 2019 so as the golden days committee allows us to appoint a district representative this past year it was Yolanda and I know so I know in the past four counts and certainly committee

072not for the school district because he was like on the board and so we were able that two people at that time on the committee so who did then who wants to serve as representative this is a motion by DJ by the global second by a nobody the idea is to a point Yolanda to the bolognaise committee determine under your first place your votes motion passes five-0 moving on we have a point board representative is just a Parks and Rec Commission so the city allows us to appoint two representatives to the to the proxmark Commission they are going through a process right now be evaluating the role of their committees and who's ever supposed to be on it and it turns out that our two appointees are actually supposed to be an advisory members of

073the board and not actually voting members inside I know the Parks and Rec has been talking to two and actually one of things that they clarified what they were a little moving forward is that school districts can have one member representing the board and one staff person so we have a position for opening for somebody from the board at this point and look our total is going to be talking with and then you know how often they meet twice a month on Thursday evenings so and the other thing too is it's called the Parks and Recreation Committee but under the new director Mickey company she's really trying to expand the scope of that work to give that social services Family Services all right so this is Paul Wester so it's why you pensa does anybody

074want to do this Jerry on the parking second honest to a point Jay Bibles will go as our representative to the Parks and Rec Commission any discussion please place your votes you know what I am so sorry I've been I have been sleeping over our student vote this whole time so what is your what is your [Music] [Laughter] before we actually take a vote we'll ask you and then we'll vote after that is yours you're supposed to be inviting a system what the student voice would think about the agenda item so I apologize so moving on we have an eleven point eight approve change order number one Slauson kitchen phases one and two there's a motion by Jerry by both local second invites yes I'd be happy to so if the the project at Swanson

075kitchen involved was actually designed as three phases in terms of modernizing that kitchen addressing some of the needs that they had this last summer we were able to do phase one and phase two during the project there were a couple conditions that were found that needed to address they are included on the item it's it's called the change order log and there's one of the change orders was just to have more time to do the work because of something conditions that they found there's no cost involved of that another one was to cap a sewer and a waterline to insulate the wall above this ceiling area so they found something that needs to be done they had to add that to the scope of the work that they were going to be doing and that

076was estimated the cost actually and $2.00 to do that the nother one was whenever you are working in school districts it does happen from time to time that there you find if you go over the walls in in the years before many you know 50 years ago where these buildings were built it was the standard the construction standard at the time that I Jews were insulated with materials that included asbestos same thing for tiles on the floors underneath them there was asbestos now that doesn't cause a health problem or risk to anybody as long as it's stable and it's what's called encapsulated but when it gets disturbed if you rip out on a tile then some might feel about yes into the air so all that has to be taken out very carefully we have

077actually on our whole construction project we have a consultant whose job it is to remove things appropriately so that there's no risk or danger to center for students so those were some issues that had to be addressed and there was a change in one of the walls at the request of the district to facilitate the surveying area and the service want them to make things more easier for the staff to use and the there's a fairly new requirement for the health department and you'll you'll see it when sons now if you go into grocery store to have what's called a fly fan it's a very powerful fan typically on the outside of the door it's up high and what does it shoots air out quite forcefully so that little flies can't come in so they

078call it a fly fan so yeah so we had a good fun flight things into two of them so though those additions are they were beyond what was in the original bid project and so they're listed here as a change order they total twenty thousand dollars meaning that when the project was designed by the architects and estimated the cost was estimated by them it was estimated at 1 million two hundred ninety four thousand dollars hundred twenty three and now the closest twenty thousand dollars more to take care of those those conditions alright saying that we have them a second what is the student for rental boat please place your votes all right motion passes five-0 moving on we have our consent calendar so all matters are there the consent calendar are considered routine and will

079be enacted by the board in one motion in the format following the last consent agenda calendar item that we know discussion of these items prior to the reports unless a board staff of public requests specific items to be discussed if a board member wants to discuss it now is the time to pass this to pull the agenda item so is there anybody who wishes to order I wish to pull okay so with a motion to pull item 12 point 2 is there a motion to approve the motion to approve the consent calendar break second of 12.2 motion by Yolanda or the biggest thing a second by a bank where to motion passes 5-0 and so we will I've been about three Bibles local on discussion yeah and so as I wasn't on the board when

080this happened in so I would prefer yeah and so Technic and so and yeah it's within your right to abstain under Roberts with waters you don't we're just we're just verifying that the minutes were taken to you're more you're allowed to vote on if you want but if you don't want to you don't have to you would click abstention on the motion passes with three yeses and two abstentions moving on we have item 14.1 history social studies secondary textbook adoption thank you I just want to point out a couple of things before we put this up for a recommendation in October of this year we did convene a committee of secondary teachers and one administrator there was a total of 19 of them and they came to review possible curriculum for history social studies for

081adoption for the up and coming school year so 1920 the material that they were looking at or material that came straight from the California Department of Education approved curriculum list this year was the first time that history social studies curriculum fell under SB 48 which is more typically typically known as the fair Act that law came into effect in January 2012 but it has been that long since new history social studies curriculum has been approved by the state so this is the first cycle of material that falls under that Fair Act which is basically a lot of law that ensures that certain groups that we highlight their role and their country and their contribution to history the process with those folks included five full days the first day was a professional learning day and that

082was done to kind of calibrate the group into the new requirements of the history social studies framework and then it was four days where they went through each curriculum through seven different lenses in a rubric things from assessment access to citizenship to literacy to integrated eld and so each of those seven rubrics each of the curriculums the groups had to do that independently and and rate each of those curriculum pieces at the end on the fifth day we gathered all the data and very very proud of the committee that in an objective manner looked at the data and said based on the data these are the programs that we should move forward for recommendation as soon as we had that the curriculum went on a public display for the community and for staff in the

083curriculum center to come and take a look at the curriculum okay so which to do so and to offer feedback if they so wish to do so we also held two community meetings in the evening for parents and their community members to come and hear about the new programs the publishers were here to give those presentations and all of that has led us to tonight I do want to just publicly thank those teachers that gave up those five days very intense very grueling they were very objective very professional and they were really intentional about what they were doing and what they were looking at and then a big thank you also to our Tosa team who worked really hard to put the process together I hear full about our social studies books and I said

084I'm a history buff I love history and if you don't know history that you repeat it you know I had nothing to do with the deepen I think now they finally feel like they've been heard if I can piggyback on that one of the things also because they they were very they weren't shy about sharing their ideas after we had do the recommendations and again it is an applied to those teachers some of the things that they that they voiced during the committee not in addition to the curriculum where things like are we also going to have the technology that has been afforded to math teachers and to manage our teachers are we also going to have the opportunity to have a Tosa again social studies Tosa that has been afforded to math and tonight

085so again just really just really passionate and concerned about about their about their content and moving forward and how we're going to support that for it kids so it's again a big applause to them you know I just want to make sure that as we move to getting more and more access that we think about when do we switch the flipped and going to have they have classroom separate kids to actually now that we're buying so many sets that we can actually assign a book I'm going to Chromebook to each student to take home so I guess I mean I look forward to having that Congress that coming to the board about what how that happened so any not a question but a comment I was I was slightly uneasy when when this one came

086because again I'm entering the board but this is work that happened way way before this and so I had a lot of questions and I also asked some questions to get some teacher perspective and with that being said what I heard repeatedly is its praise to you and so I appreciate you giving honor and praise to your team but I also want to want to thank you and praise you for for your leadership and the way that that you include teacher perspective and the different avenues to which teachers are able to speak into it so I'm grateful for that and therefore exciting to it before you do that can I ask - no - about one more thing a little bit Arthur can you share you mentioned technology and you mentioned the requests for it

087to transfer assignments to support the implementation could you talk a little bit about how that might look and whoa what could be a way to move that forward sure so on the technology piece we do have in the out cap designated in three different areas actually for technology support - Shirley's point we are currently looking at our Chromebooks and the amount of Chromebooks and chrome parts that we have just to make sure we're doing an audit and to make sure that we're not just spending frivolously and now we're getting what people need so that is a work in progress that we're totally doing right now in the history social studies Tosa if that is something that you know as we think about that currently right now you know to do something like that right now

088we think that it's valuable we should but there's nothing in in our health cap to say that we have a HSS Atossa but we do have in the out cap we do have ours and we do have sub days for student achievement so one of the things that we talked about and thrown out is you know possibly hiring a Tulsa for next year but for this year starting somewhere maybe with some workflow and maybe with some sub time to get us prepared because there is a lot of work that starts effective this approval that starts with the publishers and starts with training that starts with getting ready for next year and so that's that's a possible way if we can fly a position with the understanding that that doesn't start beginning till next year and

089this year it would be still in the classroom we've been helping out with again bring flowers or sub days moving on we have item 51 improve minimum wage compensation action item mister motion motion by company on a second by you wonder where it is been yeah any discussion zero moving on Business and Finance we have 16.1 first interim financial report for 2018-2019 where we're here tonight first interim is part of our reporting requirements from the state and we do these parts to give updates to the board and community and presenting to you we have a decision to make whether we're gonna come to you positive like we are tonight or whether we're going to have to come in as something lower than that depending on the situation of the district tonight there you'll be certified

090proving the word positive so each year we have a timeline that rolls out with our budget reporting and our dates are listed here we're actually in the middle of our reporting so in June we come to you with our estimated actuals and our budget for the following year then we follow up with cotton last year go with our own audited actuals and then today which is the 11 we go our first in Rome so giving you a snapshot of what is enrollment what is funding looked like we on or without enrollment didn't change any of our a trajectory or or funding and was there any big change in spending and then as we get closer to the end of the school year we do our second interim report at that point we have a really

091good idea what we spent and whether we're going on far as over/under spending and then my June we follow up with a pretty close estimate as to where we're gonna end up for the year we so enrollment is a big concern for as you see unified we've had declining enrollment for a number of years and last year we have had a very large dip in a moment which are getting too little and a little bit but the projection is the enrollment will continue to decline and will will be the low 7,000 in just a couple of years why do we have declining enrollment the primary factor and that is a decline in birth within our zip code so this chart here shows at the very top the birth year that's the year that the baby

092was actually born the line under that is what year that they are enrolled in kindergarten and that's about what you can see you know a kid that was born in 2012 is with in kindergarten last year it was born in 2013 is in kindergarten this year and then you can see kind of our capture rate what percentage of kids over time have enrolled in kindergarten in Azusa and what percent non and so you can see that we had pretty consistent numbers in the early 2000s and we're hovering at the the high 70s mid 2000s we dipped into the low 70s and then in 2008 we increased our capturing and so we're looking at pretty high numbers of kids that are born actually attending our schools not going somewhere else but as we're capturing more and

093more of those kids which is good there's less and less kids being born and so the last kids that are being born there's obviously a lower percentage of is it been copying and so I want to give credit to the board for making some good choices in last year were extended TK without it we've added pre-k and those programs will attract more kids and let them see the great education that they can receive in Azusa and then want to stay in this all right looking at our Lawson 88 and you can see that last year was a large loss to the district we lost 450 this year and first interim number is eight thousand and two so that was eight ten is basically when they collected that for first in Rome right now we're at

094eight thousand and ten kids that's so slightly higher than that and we have this year lost an additional 800 I'm sorry 284 kids from the party so we're looking for that trend to stay pretty consistent with those numbers and you know defining eventually to about seven thousand by 2022 what does that mean as far as funding about funding so the state has given us additional funds as supplemental concentration and because of that we've gotten closer closer a full implementation of our funding and we've gone from low percentage of funding and last year we had our full hundred percent funding or unduplicated further our toe cap and as we got closer we would receive additional funds through the years that put us with additional dollars over the even though in our enrollment was declining so that

095was beneficial to the district and then even though our students were going down our funding was going up and this is the last year that we'll see that unless there's a change in state funding formulas so if you look here under adopted budget line in 1718 we received almost 87 million dollars of funds in 2018 19 almost this year we received almost just over 88 and then the following year we're gonna have a dip and overall funds that one to 87 million dollars and then again it will decline from there I don't know why that last one disappeared as you can see we're only hitting Cola which means we're only getting the cost-of-living increase from year to year which which means that we're going to have to actually reduce our budget on top of any

096of the additional increases that we have like stirs and purrs and stepping so what does that look like kind of in a and a line as far as funding you can see that 1718 we we had the Green Line is our adopted budget and then the blue line is kind of reality as to where we are now so we thought we were we risk that we're receiving or 1718 and then that went up drastically as the state provided us more money and the trailer bills that came towards the end of the year which actually came after our budget was adopted and so we received a little bit more money from 88.3 that could be eight point nine and then as you can see the funding continues to decline in the kind of flat lines because

097there's they're projecting a larger Cola so why did we have that kind of shift here from the green line to the blue line and I think as I mentioned it was the trailer film so they took money it was gonna be one time when that was gonna be several million dollars in one-time funds and kind of spread it out over three years and made it made it continuous what that equalled was a loss of almost eight hundred thousand dollars for one-time funds or 18:19 but an overall increase over the next three years almost a four hundred thousand dollars so in the end it's a good deal it's ongoing funding rather than this one here a little bit now we're not alone in our in our struggle to meet our fiscal issues and this is a

098chart that's right from school services it really illustrates well kind of the problem in the system and if you look at this base grub what does that mean it means we have two types within the lcff we have two parts of funding we have our base and our supplemental concentration so base growth grew a lot in 1819 which I described that was it's a good year and then our SNC grew a lot but it also grouped by quite a bit which was a hundred and eighty-seven dollars so we have met our our needs or expenditures with which also grow so I'm gonna go through with those I the step in column at the very bottom grew and this is across the state on average a hundred and forty dollars the stirrers increase was 145 pers

099was 155 and then special education which I'll show you what that is froze ISA grows significantly across the state from year to year the big change that you can see for the following years is that base growth in the Supplemental concentration growth it's only half of what it was in 1819 but what does not change is the expenditure grow further than stirs is still continuing to grow out of control stepping column obviously is Stefan comma every year people will move up that and and special and it will still continue to grow even more than the year prior so it's exponentially as far as our cost and so the following year we're getting even smaller growth two point six seven percent increase in Cola so we and the board a good job in preparing for this

100so we talked about stairs and curds in like the state view what does that mean exactly for a zoo so what does that growth look like on the ster side we're going from 14.4% Spurs rate which means were paying 40% on the cost of stirs to in 1820 21 to 19 point one percent of it will be paid by the district it's a massive increase in those cost and in dollars you're looking at nine point seven million dollars in spent in 2021 just in stirs our employees are receiving obviously their benefits off of that they're not receiving anything in addition from what they were before this massive increase on the per side is even growing faster we're going from fifteen and a half percent the twenty four point six percent and you know we've already

101seen massive increases in the past three years and the cola is nowhere close to that so we're getting an increase in per laws that are being outmatched by : and so we're looking at four point three million dollars or our district so combined in 2122 we're looking at almost 14 million dollars our entire budget just going to paint which is much larger than anyone could have ever imagined just two or three years so this next slide in reference to that chart from school services there's a question mark for special ed answer what is it costing the district this red line represents what the district is receiving as far as funds from mostly the federal government also from the state what are we receiving in revenue versus what is special education cost so you can see

102over time just like that chart is showing that special ed is costing much more than the state is the federal government is supplying dollars for the programs so we have 59 percent increase in just five years and another eight law change but our minimum wage is going up and we do have folks that will be brought up in their minimum wage as we get these marks right now this does not affect very many employees for us but by the time we get down here we do have a number of employees that are currently below $15 an hour and obviously those costs will be so Mike in terms of that piece so for classified employees who are not even know when you're trying I mean I like in terms of like the employees that we have

103how many of them are kind of close to this $15 for our number because I just think like as I never increases right that's gonna there's some we're gonna have to rethink some of the salaries that we have even with our with our full-time classified employees maybe this is not the place to talk about that but you know so it is something we've talked about with CSU Inc and we have collaborative conversation about how to get there we're working on some language that we'll be bringing to you very shortly on eliminating some of the columns that are unused ranges I'm sorry have ranges that are unused we're definitely looking forward and we'll see exactly what that looks like when we get to $15 remember because we have quite a few that are our service ones

104[Music] so next is what I was mentioning we've done a good the district and preparing for these years that we've been talking about or funding was going to start decreasing over time so we have been able to over the last couple of years add a little bit to our reserve and be able to prepare for the future so if you look at right now we're really on 1718 you know that I'm confusing but we don't know what our reserve will be obviously until the end of 1819 and then that's when we would say our guesstimate at the end of this year is at 13.7 so right now we're at sixteen point seven million dollars Reserve fourteen point seven six percent so almost 15 percent reserve which is a healthy reserve especially considering what what future

105looks like so over the next few years if we did nothing that is this green line and that green line shows that we would obviously go to a place where we ended up here the state is here [Music] so we are going to be talking this year heavily about how do we get these cuts happen how do we do them where they make sense for everyone in the district and then at the next line up which own show we use the packed bus recommendations so for us to avoid this Green Line we need to make four million dollars worth of cuts in nineteen twenty and then additional so these are ongoing cuts in additional almost three million dollars in 2021 and then an additional two point three million dollars 21:22 so those are those are

106significant numbers but if you remember last year about this time we were looking at 7.2 million dollars worth of cuts we made roughly three million dollars worth of cuts in the state obviously increase funds we can do this together that the next slide is just a review but it it is a list that pact plus came up went as far as recommendations and so let me go over a little bit of what that process looked like Arturo or his process developed a team we also the plus aspect is we have our unions there so we have 88 there we have our SCA there we also have two administrators that we broke up different categories we had kind of our employee group we had our spanish-speaking parents and we had our english-speaking parents and each one

107of the groups came up with a list of recommendations that was to equal the number of cuts that were required or actually in this year and a lot of them came close number was 7.2 million dollars worth of cuts so those are where the numbers came from and having that categories and they went for for several days digging into exact details of how things were spent and so that's where you see items like late fees they were able to see in in raw data where we made late payments required we making late payments that's ridiculous can we pay our bills on time and so that's why you see items like that but obviously that $10,000 even though it's a terrific that we paid two thousand dollars and ladies it's horrible Bank it's not going to

108solve our four million dollars on the tropical conferences are they referring to administration work numbers who is this pertaining to across the board so they want an overall reduction in travel and conference and we restricted accounts they can only be used and then we also others coming from unrestricted it could be used on and these boats are all from different categories you know like those Spanish speaking and they do that gonna be so we put together a plan and those plans got put up on the walls and they you know the group agreed this is our plan and once they finished that meeting where they formalize their plans we gave them stickers and they're basically voting stickers and each individual member now was free to vote for an item on some other groups plan it

109didn't have to be on their plan and so they would vote and they voted for exactly one item on a plan and as you can see there was a lot of votes for reducing our consultants and closing schools a reduction in materials and supplies and then you have a sharp drop in votes for those other items so this kind of is to help guide our decisions as to what was recommending and we look at reductions and like the school closures when they put that up there that is strictly the operating costs not salaries or anything like that just the operating cost school it also includes salaries of the folks that that would be at that site so okay it doesn't remove all of the teachers per se because those teachers would follow the students to

110another site so that answer is kind of yes and no so it's a savings on on reduction in staff that we could do by closing a site so for the most part most of the staff members would move over that we don't on the second page these are the ones that were part of people's plans but did not receive any priority votes just to be under these were maybe important but they weren't people's and the last kind of piece on this is the minimum and the maximum do you notice there's two common they don't sometimes they're pretty close and sometimes they're widely different and the reason why is a lot of the groups came up with sometimes all three groups came up with the exact same idea and so the low is the low of

111that groups presentation so if we look at like utilities so one group said we want to cut fifty-three thousand maybe another group said we want to cut a hundred thousand and the third group said we want to cut two hundred and sixty seven thousand so that would be why we have that the minimum and the maximum and we have done a lot in that area to reduce our utility cost and we're getting all LED lighting we're looking right now for the exact thermostats we're gonna be installing district-wide the way our ACS are not running all night my accident so items like that that will reduce our utility cost next year Edison will be lowering our rates with their new rate plan so there will be reductions but it's hard for us to really predict exactly

112what those will be I have a question about the utility now that you're bringing them up is there a protocol for example like for the lock long week that were you know they're out for Thanksgiving they're out for students off the staff they're out for two weeks the summer is there protocol that all utilities that in like we do at home if we have a current photo to do we budget and one of the things that we do is we we go tour you told me that you started plugging we start there knock likes so is there a protocol that we have right now that we have a place for this we do have a manual process of making sure lights are so we do that teachers are reminded secretaries are reminded is that something

113that studios gonna go by and check so when in the bells are still ringing in the schools when their kids are not there and in the summer so our bow systems are older and so they're on a program and that program and it continues to run stop the program like I'm certain okay it's it's really complicated to even change the program so that's why a lot of them [Music] you know talking about that um I think it's Magnolia I'm not sure we're worth it the community is saying there that the lock there the speakers very loudly heard the principal talking I don't know but yeah it's a complicated science to get those speakers where everyone can hear them yep we're not you know broadcasting too close with any other questions you guys might have [Music]

114what one thinks of the client Roman we talked about this that there are are clear indicators before that is we're looking at birth rates and other demographics but we aren't also gonna look into investigating are there are there other causes towards towards those numbers and if so what is that percentage and so I'm excited for us to to begin thank you mark your team I see mine and the audience thank you for all the work that you put into making making sure that our finances are in order accurate and so with that the seduction this is information I didn't move on to the next item which is an action item and that is to improve A+ certification of the district's first interim report it's Oscar motion second motion my Jerry Bibles will go second buy

115land away from españa and any discussion motion passes five-0 moving on we have item 16.3 affirming intent to reduce expenditures as needed to address projected deficit spending resolution 1819 1:03 any discussion just that so this is our intent to do so but there's no there isn't necessarily a plan that's attached to this and so we have the recommendations from pack bus and others and so this next year that's when we will be looking at what what this will be all right plan for extensions so this is kind of our promise to the community and to Laco that they that we will make the plan form the plan this year so that way we'll have a reduction plan in place for each year we don't need to have a specific plan you know two three years

116out the way we're going to need a specific plan for the following ever so in January we'll start working on that in a study session to look at the different options that we have and then by my second interim we should have that complete and ready to approve so it so it's kind of short timeline for us because we have to we're gonna it may not end up in the final budget but we in our second in our own in March so the first meeting in March we actually have to improve identify what those cuts would be for the next budget year closed session all mad or will be [Music] so it's a mix so we will have a as Mark said we're gonna have a budget study session when is the date 23rd of

117January so our meeting on the 23rd of January is just going to be focused on budget and is it also on El Cap too so we're just gonna it's good so it's going to be more intensive study session on those two issues so we'll have the initial conversation there about what does it really look like and looking at things act number them are talked about will have a better idea because the governor's budget comes out in a couple in the beginning of January and that will drive they'll change march numbers and then that will you'll come to us with updates and then we'll have to have a conversation about whether we're really looking at what kind of cuts do we have to make and so that will often an open session if things are related

118to negotiations right so um some of that will happen in open session and closed session and so so it'll be a mix that's your question okay so the motion and a second any other questions motion passes 5-0 moving on we have item 16.4 update out to the LA County Office of Education laïkó on the fine pick Matt which is the fiscal crisis management assistance team audit report recommendation this is an information item the district requested a pigment audit or review to look at our practices in Mt after some concerns came to light thick that came out they did the review and came up with a list of recommendations and Wako is is looking for us to resolve all of these recommendations and to implement policy and procedure that takes care of some of the procedures

119that they thought were not best practice so what I did was I went through took their recommendations and kind of group them by category and then gave kind of a status update and so this is the second update too late go into the board showing where we're at and we've made significant progress and Lego is is pleased with how quickly we've been able to implement some of these changes if you look at our internal controls we do have some growth left and that's gonna come through Helios Helios is gonna be our onboarding process we were hoping to implement that this year but or we're looking closer to the end of this school year just because we've struggled a little bit with some of the early implementation of Helios and had to put this module a

120little bit further back but the process for onboarding is gonna be really kind of like like big industry and that folks will be able to go online onto an online platform they can see their absences they can see their leave balances their vacation balances as a new employee you're gonna be able to go in every as an employee would be able to go in and kind of fill out your demographics information you're gonna be able to sign and approve you agree with district policies and you agree to follow our board policies and that's what this is referring to is that signature gathering process and then in the following school year we'll have all of our employees go through the process of approving their agreement or district procedure and policy that applies to their job if

121you go to conflict of interest we've addressed all of those items so we're fully implemented all the recommendations purchasing again we've implemented all of those items and the bidding process there was only one and we became a haka district we're using our EQ process which is an online platform we we register our jobs with EQ bids they put it out to the list of qualified vendors and then those vendors contact us with them with a bit so it really keeps us safe from any conflicts accounts payable we have a few items left and those are around another system implementation so the district currently is using case two to monitor its its work order systems and MOT and Mis and school dude training is actually in a couple weeks so it's January 7th is gonna be

122the first we'll do training where they're gonna come out they're gonna train all of our principals and all of our MOT staff on on the new system so it'll be marked as a complete shortly and that's the only reason why those ones are not mark complete the new new system from school dude is again exactly what they were looking for looking for a system that could allow us to really track our labor cost our material cost and be able to give us a better idea as to what we're spending on every job and then this system has much more we can go in and buy manufacturer sighing workloads on like air conditioners based on the manufacturers recommendations for service so it has all sorts of cool features a table simplify our process and monitor productivity

123as well one of the items that were and I'm holding on is the hard bunk for our evil station in the back they recommended that we purchase new fuel pumps those fuel pumps are very expensive they're sixty thousand dollars minimum and we have a system that's working we're not losing any fuel and we have video surveillance to make sure that we would capture anything that was to happen and so we're gonna wait to the end of the life of the machines that we have before we have to replace those under policies and procedures were kind of in the final stages with CFCA on the manual for maintenance and grounds we've completed our like initial draft or waiting for CSEA on getting back to us on make sure it's in alignment with did you see how

124those changes when the first in self assess and making recommendations of ourselves well this is this is outside persons assessing and making recommendations and now we are compliant yeah this is bakemax audit team that came out and so they had experts in mot and in business services come out it was a team of four guys and they interviewed pretty much everyone and I'm the maintenance team a lot of the grounds they interviewed purchasing they looked across the board and as to what was happening and they came up with these recommendations some of the recommendations were a little off of course the most audits are because they didn't ask the right question or the right person and so somebody said oh I don't have that document or we don't have that document but they asked the

125right person said oh yeah here it is a Catholic so for the most part it was spot on and that's why we've been able to implement things and change things quickly but some of them were wrong what is it projected csca and the draft book is happening right what does that look like what's the projected date that's going to be available what we do for the board true you yes for the manual of policies and procedures I I could give you a tract of it writing updated even okay I do have another request this adding so I'd like to make sure that I just gave it to all of us that and we are new comers get a copy of the figman report and then our initial response and this is the second update we've

126given them right so all of that so they can see where we started and where we so we'll add that to the list okay so that was just information I know that that letter was sent to L'Ecole ask me and so we'll move on to item sixteen point five annual developer fees and your report developer fees this is an action item is there a motion make the motion to approve 16.5 there a second motion by gonna review spend yes I gotta buy a career any discussion please place your work motion passes five-0 moving on we have item 16.6 approve agreement with because I said I would for speaking engagement agreement week motion to approve 16.6 motion by Yolanda wrote a second about this thank you I'd like to bite Gary to come up and talk

127about Oh Susan okay Thank You Susan I'm just going to right there the principle because of the spike is easily and is it for all the great any other questions what is the what the nation speakers name student my friends alone please all right watchin passes 5-0 moving on we have item 16.7 approved memorandum of understanding with the Los Angeles County Department of Mental Health and always an obvious bullying prevention program so motion pushing by Kayla and I on a second by Jerry Bibles local I'm any discussion all right please in motion passes 5-0 moving on we have our informational items we have policies getting to the point that mark was talking about updating the policies and and we've been going through a process of updating a large chunk of a policy listed over the

128last eight months four eight nine months so we have these in front of us this is a first reading and so the way we normally do it is we'll have a first reading to have a chance of a government policies and this is a time to come bring up any of it any issues or questions you have about these policies and then the following one reading these will be put on the consent calendar so we have item seven point 17.1 the first reading of amended board policies and administrative regulations regarding personnel we have BP 41:51 employ a compensation a r41 57.2 organ ah max vp an AR 51 41:58 employee security BP forty to forty to fifty one employee compensation AR forty to fifty one fifty seven point to organ onyx BP and a are

129forty to fifty eight employee security vp 43:51 employee compensation they are 4357 point to organ onyx BP and AR 4358 employee security so are there any questions on any of these policies no okay I'm not gonna read out the next one and so the second badge 7.17 point two are also regard to personnel employee compensation and work-related injuries are there any questions on those items okay I understand 18.3 every first reading on board amended policies regarding awards achievement school health services and suspension expulsion due process any question memory okay and then seventeen point four first reading of amended any board policies and administrative regulations regarding instruction there related to athletic competition a us education and regional occupation Center program any okay seeing none so we are not actually not going to adjourn we have to

130if they're going to closed session so there one item we have to discuss so the anything of our open session [Music]