001[Music] watch it hasit 5-0 out sorry forge your own fun Oh roll call we have Jerry Bible global here on the clashing present Yolanda yeah and Helen had a meal is absent due to excused absence to the work all right so we ordered a tenancy so we're now motion passes for 0 moving on to item 3 we have items public comment all right saying that we'll find the item 4.0 we have comments requests by the board Jerry I just wanted to communication please pass a lot of those policy measures that talk about from the occasion we're gonna get something then because of where we go with that what the plan is thank you yes our new director of communication system working on developing a communication plan we're talking to the board surely probably not as
002the next me talk about back-to-school night Agustin high school and they had a great turnout there I also went to Marissa school for the first hundred mile club and I promise to reach 100 miles at the end of the school year I went to the superintendent's wrong table where dr. Kaminsky spoke to parents and we had some new parents there also some of the same parents love about the mission and being the norms and the goals of the parents occurred in a strong table I went to Vermont school for money and when he I did a great job regarding student parents very students attendants and the process and you know what consequences that would face it they're not in school but also what they could do to help their child not mr. woods school and
003you know how they can get homework and this morning I went through the 911 Dave amendment at City Hall and it was really beautiful ceremony I think that distich should do something because I didn't see in the calendar that any schools did anything regarding 911 today and I think it's very important they and we don't want you know someday we may not be here but I want these two children that are younger to know you know what happened to you know the police department and servicemen and everyone the first responders but I just don't want to lose it you know after we're gone and I didn't see any school in our county to get anything today like to note that peace so we wanted to the consent calendar motion by Jared Bibles local sign at
004my pond the caution in any discussion please place your vote I'm Jerry Thomas and I say yes all right moving on we have item number six goes into the finance we have first number are six point one odd off and other than four actuals financial report right today I'm going to be speaking to you guys on that audited actuals which is comparison to what we thought was going to happen in 1718 and then after we closed the books what this is a timeline that I have each year showing where the meeting dates are required by the state and I'm showing when first interim ends which is December 15th so that's the due date for us to present to the board and then by March 15 overs in the second interim and then by June 30th
005we'll be presenting our estimated actual which is what we presented to you the last meeting comparing those figures so that's the timeline that we follow each year to make sure that in addition to those meetings I have in the past year and I will continue to update those numbers up to date and looking at our reserves [Music] so this first data slide shows where we ended up unrestricted restricted and then combining those two was the total so this is this is thumbs into the district from more than we had because we sold to us it was a warehouse they sold so we have solar or water or knew exactly what we did not still next year was that has if we're talking about for example Korean college and career-readiness was there a program that was
006there was some yeah it's not bullying we're getting more money for college and career readiness for the following school year and then this money will also combine I have a question okay say we got that eight thousand dollars that we didn't spend consume the $9,000 thought that $8,000 you roll over and then when we did another grant it matches that extra thousand and then we spit it in my nine thousand what for the most there are some grants that come to an expiration B and then obviously we have to do everything we can to spend that money so teacher teacher effectiveness grant is over and so we did everything that we could to make sure we spent you know to the penny and those type of craft so we worked very closely with the directors
007and overseen those specific grants so overall we were we were purpose and then we were doing everything we could in 1718 to try to cut back our spending so we can have money to push forward revenue so our unrestricted amount that we we did not spend six hundred and sixty thousand dollars a good chunk of change but very close to what we projected and then of course the restricted site are those grants it's like where we didn't spend all those funds so we had 1.6 million dollars left restricted dollars and those big ones that we didn't spend and we're working to like most districts working on the extreme restrictions of that grant just to be able to spend those funds appropriately so we mean by reductions when you say reduction so we did not spend
008that 1.6 unrestricted unrestricted so we we didn't spend six hundred and sixty one thousand dollars and the reason why that is we use less contracted services and our materials or supplies budgets we didn't fully extend with the 1.6 million basically the restrictions on how we can spend it we don't just makes it so we can't spend it to that extent maybe later on we shouldn't really be able to so basically yes certain things that the grants after you have qualified in that money that's definitely too firm especially at the college and career readiness I know that we're working to to spread notice dollars out so that way we can keep the program me work but from some s services about what's happening that because we approve the plan I'm assuming that this is this that
009the SB 1050 monies that the caller it is block grant so we approved the plan of how we were going to spend this money in December a year and a half ago and so I appreciate that we're trying to save money but if this money is intended to help us get kids ready for college career at college and we're not here to be allocated I have a problem with that so when I say we're trying to save money it's restricted I understand that but I but I'm letting you know that I want understand where why haven't what were intending to spend it on and what was about what's been and what wasn't spent on this money and maybe it gives us an opportunity there's one year left on that funding so an opportunity sort of
010chose to reevaluate what we can do with those dollars especially if we have more this year than we were anticipating because we didn't spend it last year it can start with just a report from Susan Roche about what what happened the next component which is not typical provided an update of our total enrollment our last board meeting and this one is as of Dayton we had eight thousand and one ad a student so those are kids that are in TK meaning the third five through twelfth grade and so that is a little bit higher than what I was projecting as I mentioned before which is good news for the district that we're not declining as quickly as so very close to what we've projected but moving out though where we're still in that trend is
011based on the trend is based off of our kids are moving through the system looking at how many kids are staying each year with the Baystate of being our birth rate data and as I mentioned a few meetings ago or we're doing a really really good job capturing all of our kids are most of our kids into K so we're doing a great job at doing that so if you look at where where we kind of ended up last year with 83% capturing that's really good in comparison to some of our years ago 2005 we had 69 the bad news in this is that you know our actual number of births in the area are declining significantly so we had almost 1190 kids and now we're looking at and these are actual deded that's those
012are kids and I have a theory on that you talk about the birth rate you know like for myself exactly you know I have four children that attended a USD so like my kids had kids and they had four children that attend a joist thing so now they're we graduated my last friend sends a senior so okay so our kids are gone but we're still learn what the his birthday is what you know that's another theory though that people are still here and their kids are already gone and grown in their garden kitchen who'd seen him work all right the downfall obviously is that there's not you can't really afford to go anywhere once you white house you have to say even if you're not kicking back so we look at our enrollment change what
013does that look like so we had in this other courses of Dayton we had a loss of last year of 474 kids and this year 269 kids so it is much better than last year and then we're still you know estimating some large losses I update those numbers as we get a little bit more data in my first dinner or even before so that way we can really look at what it showed up for our p1 numbers and then I can give you a more accurate estimate next I want to show you what are our funding looks like so this is for lcff funding and if you look at and of our growth of dollars this is a good year 1819 this kind of unless things change its elastin our big dollar year so we
014had a growth from the prior year of 1.9 million dollars that's really big especially when you compare the past couple of years and you look at kind of the clip which is next year we're looking at a decline in funding of almost and then another decline and then so this is a good year of funding which means it needs to also be a good year of saving so that way 19:20 doesn't look so bad this is a graphical representation of those dollars and you can kind of see your funding if you look at the blue line on top this is 1819 years so you can see how much more money the green light is what we adopted the budget so that June budget and so we have more money than what we thought before but
015the decline pretty much ends us in the same spot next is looking at our reserves so one of the hundred percent clear that we are actually increasing the amount of reserves we have from sixteen seventeen seventeen eight which means that we did not deficit spend in 1780 but moving forward this year we are still projected to deficit spend and that's with the cuts so we we didn't have money go into the reserve this year from 1718 and in next few years we have another choice decisions that will have to make to kind of keep on this brown line which is what we can do to keep the districts with the minimum three percent reserve so if we do the following cuts that gets us to three point eight percent reserve if we do not make
016the cuts which in the first years three point eight million dollars and that's where we start following this green line and then obviously those that's kind of multiplies is the sooner you make cuts the less that you have to make in the future and so we don't make those cuts here and that problem that's already in two years below or requiring three percent then obviously this is so we do need to make the cuts as a plan we as you guys have made resolutions you're on board with doing everything we can to make good speed scalia solvent we had a resolution that you pass pat quest committee met and brought a plan to you guys shared that and so we do have a itemized prioritized list productions that we can go from and an overview
017is any moment is still of our number one issue even though we didn't deficit spending 1718 we are still projected to deficit spend in 1819 and beyond it depends on the year because the funding goes up but it's about a million dollars and we will continue to give you updates on our fiscal solvency plan and making sure that we're using our funds to service I'd like to eventually revisit what we discussed last year because I think that that would be at least effect it affects the loose amount of people but there's I've been living to me so I want to start of screwed people going back but I like to the what the 7/11 committee discussed or you know all right I mean just I think that would be one of our best bets because
018they're seeing sense turns so last year and the reason is I wanna always look at that number right we can see how in our budget is to and I appreciate the largest yeah especially mental health is because the restrictions on how you spend those funds is so restrictive it has to be for certain kids and it has to be consider willing to sign up for certain services and so it's a challenge and it's something that I know that they're trying to go to the state and make it a little less restrictive on how you spend those dollars trying to moving on to my 6.20 resolution number 18 1989 so there there was a resolution thinking back in the 60s and where they created this gang limit and the gamma Minh is to prevent government agencies
019from over estimating their expenditures for out years larger percentage than light so this is limits districts cities state organizations to set percentages that is set by the governor's office so there's a calculator that we have from the state and then it determines what those limits would be and then make sure that we're [Music]