001All right. Well, at this time, I'm going to call our um August 12th, school board meeting for the Springdale School Board. Uh if you guys would please stand and join me, I will lead us in the pledge of allegiance. I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Thank you guys for coming. We appreciate you taking the time um to join us. Um our agenda is going to look a little bit different um tonight. Our order um of events will be a little bit different with the new um state laws and I think that I think it will go well. I like the flow of it. So we'll see how it goes.
002Um so for starters uh we have um our agenda for the evening set. Do I have any changes to that, Dr. Cooper? >> No sir. Not unless any board >> I'll entertain a motion. A motion to approve the agenda as presented. >> Second. >> Have a motion by Mrs. Creek and a second by Mrs. Cook to approve the agenda as presented. All those in favor? >> I opposed. Motion passes. That brings us to our celebrations and reports. And I will turn that over to you, Dr. >> Thank you. I kind of like our our new title, celebrations and reports. We didn't get to uh we didn't get to welcome Miss Imlay last time. She was gone. She was being celebrated in I think even another state even. I'm not really sure exactly where she was,
003but she's our new assistant principal over at Southwest. Like to invite you to the podium since you didn't get to be recognized last last month. Welcome, Miss Clay. >> Thank you. Yes. Last time I was in Scottsdale, Arizona for part of my NIT fellowship and we were wrapping up there and it was it was awesome. I was really excited. But um I just want to thank the board and thank you to Dr. Cleveland for giving me this this opportunity. I love Southwest. I love our teachers. I love our leadership. I love our students. And I'm just really thankful to get to serve in a new role in that same school. Um enjoyed every second. First two days have been really good. So hopefully that continues. But I just want to take a second to to
004thank you all because I'm loving it. >> What were you doing before? Remember? >> I was an instructional facilitator. Yeah. At Southwest. So, but >> familiar territory. >> Yes. Yes. So, >> well, do we have any questions for Miss Clay? >> Congratulations. Thank you for >> Thank you. >> Appreciate it. >> Thank you. [Applause] >> We're going to have to get used to having two Miss Clays. When I talk about Miss Clay, I need to make sure I say Miss Emma Clay. Anyway, thanks for being here, Miss Emlay. >> The next few agenda items are pretty much announcements uh to our public about our open houses. So, we've established along with the board that Central Junior High, our grand opening, although Central's been in the works of being rebuilt, this grand opening will be September
00525th. 2025 at 10:00 a.m. So, Dr. Loftton and his team will be preparing for that. I know you all have that on your calendar as well. So, that will be a a day that we're announcing to the public. Item C, also Southwest Junior High, that school's grand opening, that day will be October 3rd, 2025 at 2:00 p.m. So, that school is preparing for that grand opening, and we'll try to do these upright. Our professional development center is going to be coinciding with a morning brew, which will be hosted by the Chamber of Commerce. That opening will be at 8:30 a.m. and 9:30 a.m. I think from 8:30 to 9:30 on Thursday, October 2nd, 2025. So, if there are people that would like to attend that, they're going to need to make sure they contact our
006Springville Chamber in our industrial arts building, which is just across the street in the old box supply building. It's also going to be a morning brew. Our business and industry partners will will be invited. that will begin at 8:30 and the grand opening will be again at 9:30 on Thursday, November 20th, 2025. Know that's a little bit uh way out on your calendar, but it's also a good thing. That gives us a great little bit of time to make sure it's all complete and the wheels are all greased and everything's done, but those dates need to be on your calendar for sure. Make sure that we have them uh prepared. So, any questions on those dates and are they still good for everyone on the board? Okay. All right. I think we should be in
007good shape. Also have a go to F have a fantastic opportunity here. I have some I know we have some young Norwood fans in the room that are ready for their mom to go home. So, I'd like to invite Miss Christie to the to the stage along with Miss Frink. Um, Miss Frink, if you'll come up and introduce them. Well, good evening board. We have some very exciting news this evening. Um, I have Miss Norwood with me. We are very excited to announce that Young Elementary um is one of 14 schools in the state of Arkansas to be named a model STEM school in Arkansas. They are the second in Springdale. I know we have many more schools that are in the process of applying to be model STEM school um recipients. And so I
008am going to let Miss Norwood um tell you more about it. I was actually privileged um as well as Miss Tisher to be in Hot Springs when they received this um honor at the Desi Summit um in July or is it June? >> July. Um so I am going to let her talk to you about the process and um share her exciting news with you. >> Welcome. Hello everybody. Happy second day of school. We're all standing. So, that that's good news. Um, one thing I've learned about Arkansas Model School is that any any school can say they're a STEM school, but only certain schools are designated STEM schools. So, when you drive down the road somewhere and see a school that says something STEM school, that doesn't really mean they're designated. They've just named themselves
009that. So, it is an honor to be the second designated STEM school in Springdale. So, what it encompasses is the engineering design process with the four C's. So critical thinking, communication, collaboration and creativity. And we've worked for a few years and we kind of started slow developing to where we are today. But our main reasons for starting, we wanted to increase student engagement, make sure all of our learners were learning. We were really good at helping the lower learners, but our kids that were already on or above level, we wanted to make sure they were still engaged in learning. And then our attendance, we wanted kids to want to come to school and be there. Um, so those were some of our reasons that we kind of got started. We worked alongside Amazium was a
010big partner we had and then Shaw Elementary has been big help. Lots of community members and community businesses have helped us too. When we started, we did some steam activities that were more schoolwide. Then slowly we have been able to integrate into the classroom where the grades are doing them more regularly and they just flow with the the content in the classroom. And obviously that took some time and some professional development. But um we have a fun little video that John is going to play to show you a little chain reaction. It's not your typical cereal box chain reaction, but our grades added some things to it. [Applause] [Music] [Applause] Stay seated. >> I might should have pre-watched cuz I think I had the other video somewhere on my computer. But each we collected cereal
011boxes of a school and then each class had to design they were learning about force and motion and they had to design a different um yeah so there were three different sets along the way but what was fun with this one is we had incorporated collecting the cereal boxes so as a fundraiser and it was for Treehouse Pantry. So then the some of the Treehouse Pantry workers came over and taught our kids about giving back and what the Treehouse Pantry does and what they provide. And then a few days later, the Treehouse Pantry sent us a video and the ladies had set up the cereal boxes in the Treehouse Pantry and videoed it and made their first chain reaction and sent it back to us. So it was fun and our kids thought that was
012great that they taught them about chain reactions with the cereal boxes when they went back. So it's been great learning. a lot of community partners and students are just excited about it. So, any questions? >> Fantastic. >> Excited. >> Congratulations. >> Yes. Thank you. >> Thanks for coming. [Applause] >> Now you can take the young Norwoods home. Well, um we have been very busy this summer with um some summer school activities that we wanted to report um out on. And so I am going to start by talking about kindergarten jump start. And so, um, as you know, we feel strongly that we want our kindergarteners to come to school prepared for kindergarten. And so, our kindergarten teachers selflessly give up um, the week before they are supposed to report back to school. And um our
013kindergarten students are um invited to come to kindergarten for half a day where they spend time learning what it looks like and sounds like to come to school. So they work on routines and procedures. They learn how to um eat their lunch in the cafeteria by eating their snacks um on little lunch trays. They learn how to go outside and play on the equipment. They learn how to walk in line, sit on the carpet, they learn all the things kindergarten. So 16 out of 18 of our schools participated this year. And so um we had participation rates um anywhere from about 30 to about 75% of our students in schools participated. So a total of 595 kindergarten students were served. So you can see a list of the schools that participated and how many um
014students came. So let's let you take a peek at that. >> What are what are those? Tell me what those numbers are. >> So Bayari, we had 32 out of 72 students came. Um Elmdale >> 72 total enrolled students. >> Oh, gotcha. >> Yeah. So 32 out of 72 total enrolled students. total number of kindergarters. >> Yes. >> You said that 16 out of 18 >> 16 out of 18 schools participated. >> Is there a reason that >> um Shaw Elementary has never participated because there has not been a need at that school and Turnbo for whatever reason did not choose to participate this year. >> It's optional for each. >> It's optional. Yes. Because it's not contracted for those schools. >> Okay. So, I asked um schools um to tell me some stories and
015some anecdotal data, if you will, of some successes that they had. And so, Westwood Elementary said, and I'll tell you that Westwood Elementary actually ran theirs through their 21st CCLC program. So, they actually had some older students that were there and they helped support their kindergarten jump start program. and they said some celebrations from kindergarten jumpstart would be our youngest wolves getting supported by several of our older wolves from the alpha team. The experience was very eyeopening for our older students who made several comments. One being this is a really hard job and I just got really tickled because I thought yes it is. >> Um Valerie Hannah from El Elementary said I believe that this was our best year yet. We had over 50% of our students attend Jumpstart. During Jumpstart, we were able
016to show the students what to do for their kindergarten year. Because of this, yesterday, which was the first day of school, went amazing. We had very few students who even wanted their parents to walk them down. Usually, we will have a few students who are very upset and hard to console, but we didn't have any. It was also nice to see that many of the students felt comfortable with all of our teachers and IAS because they had already had positive exposure to us through jumpstart. When I was at Parson Hills, um I was talking to the principal and the instructional facilitator and the instructional facilitator actually went doortodoor on the first day of Jumpstart and personally gave invitations to the kindergarten students and um got very high participation and they actually had a lot of
017the students come in pull-ups and diapers and they were able to work um with the parents on getting the kids ready for kindergarten and none of those students came day one um of kindergarten in the pull-ups and so they all came in underwear. Um so that was a huge success for that school and I know all of us um were in schools and we were very pleased at how well behaved our kindergarten students were day one of school. Um all of our kindergarten um students look like they had been in school for weeks and weeks and weeks. Um, it was a welloiled machine and we were all very pleased at how well kindergarten was going this year. Um, I had my phone stuck to my hip on the first day of school and I kept
018looking at it thinking my phone must be broken because it didn't ring all day. It hasn't rung one time with any kind of kindergarten emergency um, since the start of school and I'm going to knock on wood. Um, it has been amazing and I know Dr. Smith was told at one school, you better not ever ever cancel kindergarten jump start. Um because um it is it definitely works um because our kindergarteners getting to come learning the routines and procedures has been a game changer. So um I'm going to turn it over to to Miss Tisher. Yes. >> How long did you say it's just for >> just one week half day 8:30 to 11:30 >> and it's the week before school starts? >> Yeah. For teachers. So, so a non-related but kind of related question
019and just for curiosity. So those numbers up there like 40 out of 63 20. So you've got a pretty decent idea how many kindergarters are going to start school at this point in time? >> Yes. >> How much more on top of that? Just how many more kids do you have that don't enroll till last minute or >> um There are always kids that come. It it's hard to say how many. We always have kids that come and enroll that we don't know are going to enroll and they're still enrolling. >> Generality, my question is you you still have a pretty good idea of what you're gonna start the year. >> Yes. In >> total. Yes. >> plus or minus 10 or 12 kids. Yeah. >> Okay. >> For sure. And even you know the
020the schools that have about half participate, that's about half of a classroom that that know the routines and procedures. And so those kids then in turn can help the other kids who didn't participate. >> Yeah. Peer support. >> Parents just have to get over to the school. >> Yes. >> It was from the educator standpoint, it was probably the best thing Ashley has ever done as far as figuring out what teaching is going to look like. And leaving that and still wanting to go, I can't wait. I'm going to miss these kids. And you know, it made me both as a schoolboard member and as a parent of a future teacher go, I wish every, you know, education major could experience that because I think it was even more profound than subbing or babysitting or
021anything. They saw truly what having new new um kids to school was going to be like, >> right? And then it doesn't really start stop day one of school. We continue the routines and procedures the first two weeks of school because we've designed our scope and our sequences. Um, so we're not starting any kind of instruction the first two weeks of school. We're continuing that because we know our kids don't know how to behave. We're going to battle that the rest of the year. And so we really don't start we we are instructing but we're not expecting any kind of mastery of any standards until after the first two weeks of school. We're getting really strong in those um routines and procedures before we really hit letters and sounds and numbers and addition and subtraction.
022>> Do all the schools teach the same procedures and protocols? Yes. >> Somebody moves half the year, they go across town. Same thing. >> Yes. We're all teaching what it looks and sounds like to walk in the hallways. We're teaching um how we're sliding down the slide. We're teaching how to put up our trays in the cafeteria. We're teaching um how we're sitting on the carpet, what it looks like and sounds like to be a good listener in the classroom. We're teaching all of those routines and procedures. Now, what it might look a little different in each school um just because the schools are all structured differently and they have different playground equipment, but all of the routines and procedures are being taught. >> Are our bathroom are potty training members better this year? >>
023Much better. I have not had to hire a potty trainer this year. >> It's a good day. >> Kevin said he would volunteer if you need one. >> Yes. Much better. I'm not saying they're not out there, but we've not hit the threshold where we've needed one in a school. >> Love it. >> Yes. Much better. >> So, I knew that we did kindergarten jump start and I've heard Miss Frink planning and working on it. Um but to hear her make that presentation at the AD summit, the whole child summit that we went to, um people from all over the state who aspire to do kindergarten jumpstart, but didn't have any idea like how to actually make it happen. I got to hear Miss do her whole presentation. And it truly is phenomenal. And the
024teachers who participate in that have all come together to create a common curriculum that they all use to help with that alignment. And um it was honestly like for me very inspirational just thinking about you know if you're more successful in kindergarten it just pays off every year every year. every year. And so thinking about, wow, getting so much further ahead of the curve um with our kinders and then hearing Miss Frink and her team talk about they literally go door todo to door to door in the summer and they um introduce themselves to the children and they personally invite them and um it's just a really cool thing. So I just wanted to share extra kudos to Miss Frink and her principles and teachers um who really jump in there and serve and serve
025our students. It's pretty awesome. It's very inspiring. and to people all over the state um who probably implemented kindergarten jump start for the very first time this year because of Miss Frink's presentation. Okay. Um I was just going to give you kind of like a final report out on secondary summer school in June. I kind of laid the foundation of um these are just grades 8 through 12 and the participation that we were expecting. Um there's a note at the bottom with an asterisk that I just want to share real quick. Archer Learning Center invited their seniors who hadn't finished um to continue school throughout the month of June and 10 additional seniors graduated um in the month of June. So that was super exciting. Yep. Way to go Archer. Woohoo. And then um to
026start first, DTSOI historically and this year was no different has hosted our choice summer school. And just as a reminder, choice summer school is academic programming for students who want to create uh complete graduation requirements that don't necessarily fit in their academic schedule during the day. It's literally um just something that we offer for students who are accelerated or who choose to accelerate and have those really personalized schedules and they actually it's just their choice to engage in that programming. Um this summer um we had 369 students enrolled. 93 students took a full year course. That's 120 academic hours. So that's huge. 57 students took two semester courses that were unrelated, two separate courses. And then 219 students took one semester course. Their course menu this summer included 17 options. Um all of them are
027state required. Either graduation requirements or um eighth grade careers is also an option. Se um I believe there were right at 80 students who did the full year of computer science over the summer. And so um that was a really um kind of a firsttime option that our families were seeking. Um and so that was um a huge success. So in total there were 57 semester credits earned from those 369 students who participated. Um and then credit recovery summer school. This year we did something a little bit different and I want to give big-time kudos to Harbor High School. Um always in the past we've run a junior high credit recovery summer school and a high school credit recovery summer school. And this year uh Miss Markhamm, Ashley Markham, assistant principal at Harbor and Dr.
028group were like, "Why do we do two? Let us host all of it." And I was like, "Really? All of it? Like junior high and high school?" And they were like, "Yeah, why not? It's duplicative in courses." And um you know, they kind of have it down to a science. And so they had Miss Cassie Ferguson at Harbor High School, who's a teacher there, um help them run and facilitate the entire program for all the students who needed credit recovery in grades 8 through 12 district-wide. Um, and so they had 580 students enrolled. That's grades 8 through 12. All students there were enrolled in semester courses. And again, they're recovering credits that are required for graduation or if they um maybe didn't pass an eighth grade course because they were missing essential skills in math
029and English. Um they that's what the eighth graders were engaged in. They had 37 courses offered this year. um and they had 596 semesters recovered. So that's 596 not passed semesters and now those students have passing grades um that they've earned. And so um you had 489 of those semester credits recovered by high school students and then 107 eighth graders um recovered skills and courses um to allow them to be back at grade level. And so, um, I think it was a great success and I appreciate the team at DTSOI and Harbor for taking on those challenges and running that summer programming and, um, it's it's really helped and so it's exciting. Any questions for me about secondary? >> Your course, the 120 hours, those kids get that done in what amount of time? >>
030So, that's a great question. Typically, well, our summer school runs in a three-w weekek period. And so what we do is you if you come just half a day in the morning or afternoon, whichever, you can get 60 hours in 3 weeks. If you come the whole school day, you can get 120 hours in 3 weeks. But for students who do choice summer school, they're allowed to pace that um out in more than three weeks. And so they have um checkpoint deadlines that they have to meet for progress. And then they have to be finished by a certain point in July um with their 120 hours. And they have teachers of record that keep in touch with them and monitor and help um assess their progress all along the way. >> Can they go faster
031if they're >> they can go two weeks? >> There are several students who do. They just buckle down and take two weeks and they go through those modules um in the it's called Edge Egeneuity software program. Um and they they do they just buckle down and go through it. And so um you know some of them take a little longer, but the great thing is is we have teachers who are always available to help if they get stuck or have questions or want to you know do a Google meet and have some instruction or whatever they need along the way. And then the credit recovery summer school is only those three weeks and it is much more like um I would say a more traditional comprehensive high school experience. It's all face tof face instruction.
032Um, and they go for a prescriptive amount of hours every single day for those three weeks. >> And that's more of a have to kind of >> deal, right? >> Um, they don't >> if they're looking to recover. >> Yeah. I mean, to graduate on time. Yes. Now, we do have um CCLC night school opportunities at Springdale High School and Harbor High School both where students during the academic year can go to school at night to recover credits. But a lot of students prefer to just get it done in the summer because these courses that are offered for credit recovery, like if students don't recover them, they won't graduate. So, whatever they're behind in, they have to catch up. And in addition to graduation too, oftentimes they have to catch up to be prepared for
033the course that they're going to start in August to have those skills to be successful. So it doesn't keep kind of backing up. >> And and so the literal description of choice is those pe those kids chose to do all that >> 100% chose with zero um pressure from anyone in the district. >> Meaning >> correct. they wanted to get ahead >> accelerate themselves >> that they chose to accelerate or they chose because maybe they had classes that they really really wanted in their daily academic schedule but they wanted to go ahead and get something else done and so they just chose to go ahead and sign up on their own accord >> it is. Yes. And we and our teams do a really good job of um seeking feedback from families about what courses
034they want us to offer. We're I mean they're almost no they are all graduation requirements and so um students can kind of like for example we didn't always offer computer science because we didn't know that kids would want to do a full year of computer science in the summer but parent and student feedback overwhelmingly was like we would you know they were like we would love to just do computer science in the summer the whole year and um we've had huge numbers and those students have been successful the average uh grade was 91%. 74% of students in choice summer school made A's in their courses. And so they worked hard. I mean, they're truly accelerated. Most of them are accelerated students. Any other questions? >> All right. Thank you guys. Appreciate it. >> Mr. Miller
035Miller's been in the news lately. Good news. Never thought of myself as newsworthy, but we'll go with it. So, we uh I just wanted to give the board an update pretty quickly about uh what we've had going on over the summer and then talk a little bit about the stuff we've got coming up here in the future. But your uh your technology department um here with the school district does a lot of work over the summer. We uh we do a lot of work to get things ready for school to get back in session. Um, and so this summer we replaced or life cycled oh about 3,000 Chromebooks. Um, which means we brought in um distributed 3,000 and then we took 3,000 out of our inventory, cleaned them up and shipped them off to a
036reseller so we could recoup some of the money that we spend on those devices. And so several of my team members worked for a couple weeks on cleaning up all the old stuff and making sure we could get the most value for our money from that. So we uh we worked pretty hard on that. We repaired hundreds of Chromebooks over the summer. Um our kids do a lot of work and uh it shows when we get the Chromebooks back. >> That's being very kind. We uh so my my team um they were pretty busy. They closed 1737 tickets or 93% of the tickets that were open over the summer which is pretty solid I think. So they did uh quite a bit of work and I'm pretty proud of them. They uh over the summer
037we also hired a new network engineer. We had to replace one of our district technicians. So we've had some turnover in my department. Um, but we're getting back on our feet and getting back where we need to be. So, we've got some some good additions to the team and we're excited about the new year. Um, but one of the other things we did over the summer is we replaced a portion of our data center and we kind of shifted some of the load that we've got. We uh so our data center is broken up into two different chunks. So, the big chunk is the part that runs all of our virtual servers for the whole district. We've got just under a hundred of those that run full-time um in our virtual environment. And so the
038the backup portion is the second part of the hardware we've got in the data center. And uh so it was time to life cycle that piece. And so what we did is we partnered with Dell and CDWG and implemented a software as a service backup solution for the um the school district. So, what that does for us is it gives us a better better posture for security, better posture for making sure all of our stuff's backed up and protected and safe and all of that sort of thing. But just in, you know, I know there's a lot of really fancy terms up there, but in in layman's terms, basically what we've done is we've entrusted someone else to take care of all of our data when we're not using it. and uh they scan it,
039they make sure it's safe, they keep it isolated and protected, and when we need it back, we can get it back um and we can get it back either in our current location or anywhere else. So, we can put it back on different hardware if we need to um in case of a truly disastrous experience. So it gives us a uh a pretty robust foundation to recover from any kind of cyber or whatever incident that may occur. So that's where your money went for that. But uh the other thing I wanted to talk about which has hit the news recently is the uh AI task force that we're putting together for the school district. And so the mission of this is with the, you know, the explosion of AI in every facet of everybody's lives,
040we're trying to get a handle on it in the school district and really be, as is bold up there, responsible with how we use it. So we want to understand it, we want to utilize it, and we want to be better with it. Um but in order to do that um Dr. Cleveland reached out to me and asked me to put together this task force so that we could have a uh a good group of people together to kind of identify opportunities that we can use to improve teaching and learning to improve business practices and to really understand how it can benefit the school district as a whole both you know with with teaching and with learning. I think there's a lot of opportunities to do all those different things. And I've listed out kind
041of the mission of what the task force wants to do and our goal and then the objectives. And so, um, on the next slide here, I've got kind of a timeline of what we're going to do and when we're going to do it. So, next week I'm going to send out um some Google forms to staff and students to generate some interest, see who wants to be part of the uh the group because I want um staff, I want students, um some community partners. I want to cast a wide net for who can be involved in this. And I also want some naysayers in it. I want some people that are negative about AI or maybe concerned about how it's going to affect the school district and what it's going to do for us. You
042know, I want that because it's important to understand both sides. Um when I was going to um grad school for cyber security, one of the most impactful projects that I did is we had an assignment where we had to um basically implement a bunch of stuff to harden a computer system. And then the the next assignment was to find a way into that system. And so without that opposing view, it's hard to to make sure that we're doing what's best for our our staff and students. And so um I'm going to put together a group of folks to vet all these applicants. We're going to have our first meeting um first week of September. The first meeting is going to be more or less like just an overview of what the task force is and
043then it's going to be kind of an AI 101 to discuss what our goals are going to be with it because, you know, we're not interested in finding all the toys and all the widgets and all the different things. What we really want to do is understand what problems we have in the school district or opportunities we have that we can utilize generative artificial intelligence to solve. So we really want to focus on it as a tool for improvement and growth. And uh so the deliverables that we've got um is going to be kind of a living document that's a ongoing AI recommendations for the school district. Um, we're going to put together the goal is to put together a showcase or presentation for you once we get things started. So, probably sometime around December.
044Um, once we get a little bit more into it and identify some opportunities, then we'll put together a showcase and uh then we'll pilot or experiment um with some of these opportunities throughout the school district and see how we can utilize it to better serve our community. And so I think that's yeah that's all I have. So if you have any questions for me that's uh that's kind of what the what your technology department's been up to over the summer's not here tonight. He said he's especially interested in that and so >> sure with you at some point if that's okay. Yeah, absolutely. >> He does live in that lane. >> Uh I'd love to have his input and uh kind of bounce some ideas and things like that. So that would be great. >>
045Mhm. >> Yeah. >> Thank you. >> Absolutely. >> Appreciate you, Mr. >> Hello board. Dr. Cleveland, I've got a construction update. So, at Harbor, we've got the turf all finished up on the on the football field and the fencing and everything is is completed there. Um, the tennis courts took heavy hail damage on the last round of storms. We had to re recurface all of those and they're they're completed and uh we're putting back the the benches and everything got damaged. So, we've got new ones and they'll be going down um this week. But yeah, it the the hail was so big it damaged the actual the surface. We had to take it all back down to concrete and and start over. So, uh but that is completed and looks really good. And then so
046we had geo surfaces. They moved right in from the tennis courts. They worked that in between the football and the track. So they've got all the dirt work dirt removed out there for the new turf. Um and today they started putting in the um all the drainage and stuff on that. So um they also will resurface that track. Um and there's a section on the uh northwest corner that had some damage from a a drainage pipe. They're going to cut that out, repair all that and and then fix that before they resurface the track. >> Did the hell hurt the track? >> No, it it had ran its life cycle. >> Okay. Um, so it's been on our on our plan for for a while to get that done. So, um, they started about August
0471st on this and, uh, had a rain out on the first day. So, um, but we should have it done by the end of this month. >> Didn't we just replace the roof at Harbor >> from the last hail storm? >> We did on the, uh, >> you have to do it again. No, the standing seam metal and everything uh made it through. We had a there's some they look like shingles on the front. We had some damage on those. Those are getting ready to get replaced. Um just really the the ridge ridge caps there. So, um the greenhouse out there, their their roof took some damage, the the plexiglass plastic. Um so, we're still working on some permanent repairs out there. Um, so the PDC, I know you guys have been out there and
048seen that we've got the uh the furniture is going to go in tomorrow. All the soft seating in the front. Um, but it it is it's finishing up. So, we got the permanent tables and chairs in last week on at upstairs. Um, >> air conditioning. >> We've got the air conditioning fixed. We've got one unit downstairs ordered. Um, our guys are going to install that. Uh, but yes, we we got the the AC upstairs all all fixed and going. >> Those chairs look much better. >> Yeah, these chairs are are way better. The temporaries we had worked, but they weren't very comfortable. >> Temporaries. They actually gave them to us, didn't they? >> Yeah. So, they did give them to us and we actually moved them. I think it was last Friday night. We got
049the CFO at the um industrial arts building. So, we moved them from from the PDC over to Industrial Arts. Um, and they will receive their furniture, permanent furniture tomorrow also. Um, this is the downstairs how we've got it set up. And this furniture came from the old PDC. So, it just moved over, but uh we've got that all all u laid out. So, the industrial arts um these we still have a lot of work to do, but um we did get a CBO last Friday and kids started in there on Monday. Um we're working with Southern Brothers to finish up the painting. Um we haven't done the floor. We haven't polished the floor out. Our guys will do that, but we're just going to wait till Southern Brothers is out of the way, and then
050we'll go in there on a Friday night, work all weekend, and and get sections done over over the weekends. Um, but yeah, it it's turned out really nice. Um, this is one of the U building trait sections on the north side. Um, they've got all the garage doors in, windows, uh, doors are going in. This is the the hallway where there's three classrooms on the left. Um, so this is one of the one of the classrooms right now. Um, so we've got furniture in there, temporary furniture, and then like I said, tomorrow they'll receive their permanent furniture. So that's that's what I've got on that. Um, and like I said, we'll finish that up in a in a couple weeks. We'll have everything done. Uh, Southern Brothers is planning on being out of there by
051this Friday. And then and then we'll start our process over the weekends and nights on on polishing the floors out and finishing that up. Um the students are they've got their equipment at their schools ready. We're going to start bringing it over and then they'll get to to be involved in the process of placing it and getting it wired up and everything working. So, um, they've had kids over there for the last two days and, um, I think they're really enjoying to see all the all the progress that gets made every day. >> Jeremy, I know that you're doing construction, but I know you're also transportation. >> Mhm. >> I haven't had a chance to talk to any of the board. How how are the first couple of days going? >> Um, they're they're going.
052I mean, we were we were short a few drivers, but um, >> I've been listening to radio traffic, so is what I'm asking. >> Yeah. So, so last night it was it was probably 5:45 when we got the the last group of kids home. Um, and then I don't know today when when it was cuz I'm here, but um it'll get better from from there on. So, we found out where our overloads are at. We did have a lot of a lot more participation in bus riders um than we normally have on first day. A lot of times parents want to bring them first day of school, but yesterday we I mean we were we were full. We had a lot of um having to go back and get more kids, you know, and and
053we had some that got on the wrong bus, the normal. It takes about two weeks to get it all the kids used to which bus and and uh the times and everything down. But um like I said, we we'll get better, you know, every day, you know, but it it'll take about 2 weeks. And then several of our drivers were out with either medical or hasn't they were still on vacation or whatever. So, a lot of those will start coming back this week, the end toward the end of this week, and then next week, uh we should get about six six more drivers. So, um Kevin's driving. I mean, everybody, mechanics are driving, everybody that has a license is driving. Um, we got maintenance people driving, warehouse people driving. Um, and some of those will
054continue to drive, you know, they'll they'll drive after they get off for maintenance or before they start for the warehouse. So, um, we've got a lot of CSSOs driving >> or hiring. >> Yeah. Yeah. >> How many do we need? I mean, we Kevin would know for sure, but I mean, if we had about 10, that would give us some extras. And Kevin's always working on the routes. You know, we're trying to add stops as we can um to get, you know, closer to the to the houses, especially in the rural areas. I know I know Kevin's made several adjustments even this week on on extra stops and and stuff. So, um, you know, we're working on it, but we had, uh, two drivers. One actually got their CDL and and drove day one, and
055we've got another one that should, um, have everything completed by next week. So, so that's a new driver. >> So, Yep. You're welcome. >> Is there anything else that you have a huge >> um, well, maintenance? Um >> yeah, maintenance had a lot of summer projects going. Uh we're finishing those up. Uh you know, we've added remodeled several um SEC rooms and some CBI rooms. Um Tyson Elementary, we did a lot of work over there. Um we're getting it all finished up. Um so lots of lots of work orders. Um I know um when I came up here tonight we were about 470 work orders in progress. Um and so usually we'll have that down to about 150 or something is about where we stay. you know, they'll come in, new ones come in, old
056ones will close out, but um a lot of the ones that came in um at the end of the school year last year and the first, you know, when teachers come back this year, um we're hitting the ones that we have to to do. A lot of the little stuff we'll have to wait for for a couple weeks till everything um kind of settles down. We get these projects finished and then and then we'll get that number back down. uh the warehouse. They're back to normal schedules and everything. And then she's ordering uh new um supplies to fill up the warehouse. Um child nutrition, they've already got a lot of u reduced lunch forms back and they're working on getting menus out and uh food ordered and everything. So, um everybody's kind of getting back
057into the normal um schedules. Well, thanks. I know a little extra. I know you're going to be up here talking about master planning and things like that. >> Yep. All right. Thank you. >> Good evening, school board members and Dr. Cleveland. My name is Valerie Hannah. I am the SEA president as well as an educator here in Springdale. Um it feels a little unusual to be up here and not be the final act for the evening, but um I'm still excited to share what we've been up to this summer, especially uh since we weren't able to join you last month due to our travels. So, at the National Education Association Representative Assembly in Portland, Cali and I were honored to represent Arkansas and present two new business items uh for the delegates to consider. It
058was definitely nerve-wracking standing up in front of approximately 6,000 educators from all over the country. Um, but we are proud to share that both of our proposals were passed uh helping to secure the rights and protections for educators across the country. Um, and then just one week later, we uh went from Portland all the way to the other side of the country to Baltimore to participate in need uh leaders for just schools program. Um and this program we gained valuable tools to identify and address our own implicit biases um in ourselves, in our schools, in the district, and in the country. And as part of that growth um each of us has committed to a year-long project um designed to strengthen our own skills within our own within our own classrooms and schools. Um, we
059would love to have a meeting with y'all or with the school board to um share some of that knowledge that we gained um and those experiences that we were able to get from other um educators from different states. Uh, one of the funniest moments I would have to say is that two of the people that were in our cohort were from Hawaii and the week later we got through our group me we got a message that said, you know, are you guys okay? And I'm like, what happened? And there was the earthquake. And they're like, oh yeah, they let us out early for the tsunami warnings. And I'm like, all right, I've done earthquakes in Arkansas. I've done uh, you know, tornadoes. When my son was in Florida, I did hurricanes. Now I get to
060add tsunamis as a possible thing to get out of school for. Um, but it was, you know, a really great experience for us. We also want to express our gratitude in having a table at the new teacher orientation. It was a wonderful con to connect with so many new educators. Uh, and we were thrilled that we were going to be welcoming these new talented individuals into our Springdale family. And at our first meeting next Tuesday, the 19th, we are uh going to be awarding four new members $100 gift cards uh for them to stock their classrooms. Uh we're looking support we're looking forward to supporting all educators this school year and continuing to work together to make Springdale an outstanding place to teach and learn. Thank you. >> Thank you. have any patron comments. That
061brings us to our consent agenda for the evening. Do we have any questions about the consent agenda? Entertain a motion. If not, >> so moved. >> Second. >> Motion by Mr. Hudson and a second by Mrs. Cook to approve the consent agenda as presented. All those in favor? >> I opposed. >> Motion passes. >> That brings us to our action agenda, Mr. White. >> All right, I'm back. >> I'm back. >> You got three minutes. Go. >> Yeah. Um, okay. So, >> um well, I'm up here to seek board approval for um our six-year master plan, the 2026 master plan. Um and I shared with you guys a a paper copy in case I didn't know how how little it'd be on the screen, but um so so this is a list of all our
062PR planned projects that we have on the master plan. So, we've got um Harbor High School baseball softball stadium renovations, which we've already started some of that by the championship walls. Um Harbor High track infield renovations, which is underway right now, and that includes resurfacing the track. Um we've got Springdale High School indoor practice facility. Um Harbor High indoor practices practice facilities. We've got Springdale High School performing arts center renovations to try to bring that back up um because of the age of it. We've got Springdale High and Harbor High band covers um to to help shield them just just from some of the weather. Um Springdale High baseball softball renovations. Uh TG Smith um adding a secured entry and a walkway for the kids to get into the school. uh the treehouse pantry um
063to increase the parking lot size and and add a freezer. Um and then we've added at Springdale High School to replace uh parts of the electrical system. And then Helster Middle School replace all the HVAC. Young Elementary replace the HVAC and HARP Elementary replace the HVAC. And then we had Parson Hills and TG Smith um replacements in in the master plan. We rolled that back further because we ran some FCI numbers and right now they're in too good a shape to qualify for any partnership funding. So we we we're continually working on the master plan and and uh move moving stuff as we need to um to try to get partnership funding. So you guys have any questions? This master plan is something that you've seen. It's just an update. >> Yep. And these are
064just planned. They're not committed or or anything. It's just what what we've got planned in in the master plan. >> Keep you busy. >> You need Yep. >> So, Westwood and Jones are not on here. Is that because they're before this or? >> Um because we we are working on those as of right now. They will be committed hopefully in two minutes. >> Yeah. Yeah. And they are they are on the committed list because we already have funding uh partnership funding approved. So So on the master plan there's several different lists of projects and you'll have planned, committed, and then completed. But yeah. Yeah. I I need a um a board approval for for the master plan to continue on. And these, you know, we can take away or add to this at any time.
065I make a motion that we approve the resolution for the six-year uh 2026 master plan and academic facilities partnership. >> Second. >> A motion by Mrs. Cook and a second by Mr. Ramos to approve the resolution for the six-year master plan for 2026. All those in favor? >> I opposed. >> Motion passes. Okay. Um the next thing I just need to get approval um for a contract at Westwood with Nab Holtz Constructions who we've selected to do to do Westwood. So, we just need an approval to move forward with that. And then um then I'll need an approval for Jones Elementary to move forward with using Ballin Shell as the contractor. J kind of explain about these contracts if you don't care. These are just selections and to ensure that we are able to receive
066the state money. >> Yeah. So so we went through a process on selecting contractors. um put put it an RFQ out in the paper for two weeks. We got a um contractors coming back to us and we did the same thing with architects. Um and then we got it down to a short list, interviewed them in person um and then um got that down to three and then um we interviewed them again with Dr. Cleveland and and made the selection for each site. Um, and then like I said, we did that the same way with the architects and the the architect will be a core architect for both. Um, so these are Z um contracts. It's just saying that's who we're going to use for the project. And then we will work with Dusty to
067get the the the layout and the square footage and everything correct. Um, get everything in the right place. And then um then the contractor will do competitive bids and then we'll get an estimate an estimate for each project and then we'll get an addendum to this contract that'll have a GMP uh price in that in that contract. >> Nav holes was Westwood and Baldwin and Shell is Jones. >> Yes. >> And then is it is Dusty the architect on both? >> Yes, correct. Do you need two separate resolution or two separate um >> yes? Okay. >> Make a motion that we approve the contract for Westwood Elementary with Napoltz. >> Second. A motion by Mrs. Creek and a second by Mr. Hutchinson to approve the contract for Westwood Elementary with Napoltz Construction and Core Architects.
068All those in favor? >> I opposed. And I'll make a motion to approve the Jones Elementary uh contract with Baldwin and Shell and Core Architect. Second. So have a motion by Mr. Hutchinson and a second by Mr. Ramos to approve the contract for Jones Elementary Baldwin and Shell and Core Architects. All those in favor? >> I opposed. >> Motion passes. you don't excuse me if you don't mind make sure you get those signatures on that resolution so we can turn those into signision tomorrow. >> Yep, I will. >> Thank you. So we may get get some signatures from you all this evening. >> Thank you. >> Thanks for a great job as you >> Good evening board and Dr. Cleveland. Um the first item on or the first of my action items is the uh
069seek approval of the 2025 July financial statements. Um you were those were included in the board packet and I just wanted to make a couple of comments on the financials for the month of July. Of course right now we are still working to close out period 13. Um what happens is we still have information that has not been uh sent to us by the state that is part of like fresh fruits and vegetables and different things numbers that calculations that go into that uh final uh calculations for the year and then they will open up uh cycle 9 which is where we submit that to the state will open up usually around the 15th of August and then it has to be submitted by August 31st. So, a lot of a lot of moving parts
070between now and the end of the month to get that uh submitted for the final numbers. So, what we do um and what we've done historically is the beginning balance that you see for July is um what we what is currently the ending balance for school year 25, but that's going to change as we continue the close out. And so when I present this back to you for August, um those beginning balance numbers will be different than what you're seeing right now on this financial statement. But then once we have August set and we know that um the period 13 has been closed out, then those beginning number balances will stay the same for the rest of school year 26. and it will always show what is effectively our July 1, 2025 balances going forward.
071So, um just wanted to let you know of what that means for right now. And then the other um let's see, I've covered those three items. So, when you flip over and you go to the revenue report for budgeted revenue and budgeted expenditures, the amounts that are in that column right now were the amounts for school year 25. We just keep those in there. So that this report um Mr. Hayes set this up and everything kind of calculates and flows through automatically. So we keep those numbers in there until you approve the school year 26 budget and then you'll see those change and then it'll go forward and just kind of fall into place. But I just wanted you to know that those num those two columns are going to change once you approve the
072school year 26 budget. Um let's see. And then I also wanted to note on the check register um I'm giving you all the checks that were issued by the district for the month of July. And so mixed into that some of those are period 13 expenditures where we're trying to match um expenditures and revenues that all are part of the fiscal year 25. And then also in July we were issuing period one expenditures which are truly school year 26. So you've got kind of all of that is in one um one spreadsheet of your check register. So just wanted to explain that as well. So any questions on the financial statements for 20 July 2025 entertain a motion for the July 28th. There's no questions. Motion we approve the July financials as presented. Have >>
073a motion by Mr. Omi and a second by Mrs. Creek to approve the July 2025 financials. All those in favor? >> I opposed. Motion passes. >> Thank you. Um the next item I have is to present to the board um to seek approval for related party transaction with Inkstorm Design Company. Um just a little background on that that is included in the contract disclosure B. Um Miss Kimberly Crumby who is defined as meets the definition of an administrator for the district. Her husband owns 20% of ink Inkstorm company. Um the other 80% is owned by people not affiliated with Springdale schools. And so uh what I have found u of course it says in there that um you know there it's important of school budget and and they're trying to be a lowcost provider and
074give the district a good deal. And so as I've been going through purchase orders um in the last month and looking at all the various vendors that we utilize for um for production of t-shirts throughout the district, um what I am seeing is that Inkstorm is providing shirts anywhere from 15 cents to a dollar cheaper than some of the other vendors. So um when they say that they are um trying to provide a good at at a good cost, a competitive cost, I think they are fulfilling that. Um with her being an administrator in the new laws that um have come into place, we we had reached out to um the uh Desi as for you know exactly how they're going to define all that and and how that's going to work and we did
075not receive any feedback from them. And so what I'm asking for tonight is for uh the board's approval and then once um I have the board's approval, then I will submit it to uh the secretary of education to seek his approval. And so um we do uh think that the contract over the course of the year would be in excess of $10,000. So, we're submitting that to the state uh as as Miss Crumby being an administrator and then also the fact that it's over $10,000. >> Kendra, is there anything else I need to add? >> Okay. Thank you. >> Make a motion that we approve the related transaction with Inktorm Design Company. >> Second. A motion by Mrs. Creek and a second by Mr. Ramos to approve the related party transaction with Inkstorm Design Company.
076All those in favor? >> I opposed. Motion passes. >> Thank you. The next one that I have is for uh Miss Leanne McKe. She is an employee of the district. Um she has a company called the brain freezer which u my understanding is that is like um frozen treats that she comes periodically for different parties and events and so since she's an employee we just have to have approval from the board. Um contract is uh $2 to $300 in a year. So it doesn't meet any criteria that it would have to go to the secretary of education. Okay, >> I'll make a motion to approve related party transactions with the brain freezer. >> Second. >> A motion by Mr. Ramos and a second by Mrs. Cook to approve the related party transactions for the brain
077freezer. All those in favor? >> Opposed? >> Thank you. >> That's a wrap. Do we have any questions on miscellaneous items? Anything else? >> Sure. >> Board. >> With that, our meeting is adjourned. [Music] >> 67 minutes. That's pretty good.