001Thursday. Thursday. All right. Uh it's in the SDC already. So uh it's 403 and we will call the meeting to order. Um would you like to excel? Excellent. Sure. Repeat after me. You can over I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible with liberty and justice for all. So today we have four trustees present. Miss Gibbons, Mr. Williams, Mr. and myself, Mr. Held. Mr. Frey will not be Yeah. Uh Mr. Prey will not be here this evening. We're doing business from the floor. Okay. Uh business from the floor. The board meeting is a business meeting of the board held in a public forum to comply with the Brown Act. It is not a town hall meeting with the
002board. This is a time for citizens to present problems or questions they feel the board should discuss. Individuals are encouraged to address the full board, not individual board members. The law prohibits the board from taking action on items not on the agenda. Request to speak card should be filled out in advance and presented to the superintendent executive assistant. Instructions for submitting remote public comments can be found on our websitek12.com under the tab board of trustees. The board has a policy limiting any speaker to not more than three minutes. The board limits the total time for public input on each item or topic to 15 minutes or five individual requests to speak. The president may review the submitted request to speak or take a poll of speakers for or against a particular issue and may ask
003that additional person speak only if they have something new to add. Citizens who have comments on or against a particular issue may be asked to provide a written statement for the record or to sign agreement with the written comments of another citizen. All names will be memorialized in minutes. With board consent, the president may increase or decrease the time allowed for public presentation depending on the topic and number of persons wishing to be heard. For the record, please state your name. Do we have any descent? Okay. Well, it is uh 405 and we will adjourn to close session. matter. I just want to stress. between. Okay. All right. Uh, sorry about that. We're having a little bit of technical difficulties for a second there. So, the time is All right. It is 5:06 and we'll
004call the meeting back to order. Um, in close session, the board uh voted to unanimous unanimously approve the stipulated suspended expulsion recommendation of student number 088461739362 and the vote was vot. Uh the board also took action to reject the claim for damages on claim number 31 08327 for eyes to zero nazs. And at this point in time we will move on to presentations and I will pass it on to Miss Ranger. First presentation is Monta Elementary School. Right. Jesus. Hi, my name is David Reeves. I am a third grade student of Monta Elementary School. Today, I'm going to tell you some what it looks like to be responsible at our school. First, we pick up just to help the environment. We also take care of the schools for lung cancer. Lastly, we at lunch we
005stay seated and clean and we clean. Hi, my name is Milin race 4. I am a third grade student at Mont Elementary School. Today I'm going to tell you what it looks like to be observed at our school. First beware. Be aware of yourself surroundings. Always always look for people. Second second pay attention to people that always always be careful. And always be careful. Look around for people so you won't be pumped to. And look out for people who are lonely or upset. See if you can like try to like help them. And thank thank you for letting me tell you about how like how we Hi. Hi, my name is Josiah Garcia. I am a third grade student at Mona Elementary School. Today I'm going to tell you about what it looks like to
006be cooperative at a school. We listen when someone is talking and we will rock the hallways by walking straight time and follow directions. Thank you for letting me tell you about cooperative. Hi, my name is I am a third grade student. First, we keep our hands and not just myself. This means don't hit or move. Next, we check on our classmates when they are sad and help them if they are hurt. Last we respect others by not touching their bondings without permission. Thank you for letting me show you something about Mona. Hi, my name is Janelle. I'm a third student at Mont award for our efforts in every school where they represent. We like to have collaborative classrooms where students can feel confident and safe to engage in support. We use lots of the color
007and fair to organize our work has helped many students in our studies. We are prepared for Thank you for letting me turn. Next we have the Asian Pacific Islanders Club from Barcel High School. Um, hi. I am the uh president of Barto Asian Pacific Islander Club and today we're just going to talk for you guys about our culture. Don't know who announce. My She [ __ ] funny. You're dead. It [ __ ] All the money down here. We have the district office employees of the month of March 20. Okay. Our first employee of the month for the month of March 2025 is Veronica Milton. Fernandez of your extraordinary dedication and service to the staff and students of Bar Unified School District. We are proud to honor you as the secondary certificate of staff member employee of the month
008for the month of March 2025. Your binder, your gift card, your certificate, and we'll get you your plaque. Thank you. of your extraordinary dedication and service to the staff and students of our school district. We are proud to honor you as the district classified staff of the month. All right, next employee, Carolyn Norman. of your dedication and services staff and students of Barcel district. We are proud to honor you as the management team employee of the month for the month of March 2025. We have your binder and gift card for kit and thank you so much. You're welcome. All right. Last one is always a secret until we announce it. So for the month of March 2025, the Supreme Court is Michael Rob. your extraordinary dedication, service to the staff and students of Barc District.
009We are proud to honor you as the superintendent's choice staff member employee of the month in the month of March 2025. And I need to say this man uh went above and beyond on our month of March step challenge that we have get competition going. I also know that you can start uh walking track as well, get some of those steps accomplished. So congratulations. So you have your binder, your gift cards to get. So, um Christina recess recess 5 minutes. All right. 5:20. I'll get all you guys. Yes. at the same time. Good. You got it. photos have a couple this way and I'll do a couple Thank you so much. Just make sure at least one of those. Okay. Oh, should I wait here while you guys come back or No, no, we're actually
010Yeah, we're going over there. Say hi. Face. Yeah. Vice vice president. It's crazy. All right, it is 5:26 and we will reconvene. Um, next we'll go to the approval of the minutes. Uh this will be for the regular board meeting March 25th, 2025. Can I get a motion? Second. All in favor? I. All right. Uh next is business from the floor. The board meeting is a business meeting of the board held in a public forum to comply with the Brown Act. It is not a town hall meeting with the board. This is a time for citizens to present problems or questions they feel the board should discuss. Individuals are encouraged to address the full board, not individual board members. The law prohibits the board from taking action on items not on the agenda. Requests to
011speak cards should be filled out in advance and presented to the superintendent's executive assistant. Instructions for submitting remote public comments can be found on our website busd12.com under the tab board of trustees. The board has a policy limiting any speaker to not more than three minutes. The board limits the total time for public input on each item or topic to 15 minutes or five individual requests to speak. The president may review the submitted request to speak or take a poll of speakers for or against a particular issue and may ask that additional persons speak only if they have something new to add. Citizens who have comments on or against a particular issue may be asked to provide a written statement for the record or to sign an agreement with the written comments of another citizen.
012All names will be memorialized in minutes. With board consent, the president may increase or decrease the time allowed for public presentation depending on the topic and number of persons wishing to be heard. For the record, please state your name. We have two and the first one will be Francesca Regalado to speak to the use and training of tech apps and BUSD dashboard. Okay. Um good evening. Um my name again as I've been introduced as Franchesca Regalado. I'm a high school teacher um at Barto High School. I've been a teacher since I think we were trying to figure it out. Um Mr. Godfreyy's daughter, oldest daughter, was in my Spanish 2 class my first year. I think my first year here, Caroline, was 2011. So, over a decade and a half. Um, one of the things
013I'm here to talk about is repeatedly in our um um our quest to be better teachers is to uh use our classroom time effectively. I have 54 plus minutes to teach kids how to speak Spanish. And one of the things I use to keep that going is class dojo. So I know the board has looked at class dojo and um I sent out a um a little class dojo in five minutes for anybody that's not um familiar with it. But one of the things um that it helps me do is maintain the behaviors in my classroom. Again, I teach high school and I use an app that a lot of people consider elementary. But all those Samoans used out there going walk up walk up. they um love class dojo and one of those was
014my class dojo champion. Okay, Serena's also been in my class. So, we use it a bunch of different ways to randomize students. So, go Leonard is going to answer my question and it puts them on, you know, like on alert. The other thing it does is a timer. So, I could be up here timing myself for three minutes so I don't go over and it shows on the board and kids are more instead of talking, they get on task. So now since this um and there's a few other things I can mention but again I only have three minutes. Um so I'm asking that if we could please if there's any way to bring that back um that would make um because I in sense since that's gone away my referrals have probably increased 300%.
015Um with our dashboard rates I know that our testing is low so I think we should use any means available to across the district. Testing is low in math and English. So, I would hope that um if we could institute that schoolwide and or districtwide, a lot of different levels use it, but not everybody's doing it. Again, maybe not the training and it's like something new to learn. Um since we've instituted GoGardian, I don't know the year that we instituted that. I remember during co I think we did, but we kind of had to struggle and what GoGardian does is it watches the screens. So, I catch students on pool math games, uh, YouTube, different, everything but what they're supposed to be on, and I can stop that, but there's some there's a way to
016be proactive to stop that ahead of time, not have me be looking at all the screens. So, again, training on GoG Guardian, um, we do have on our um, our dashboard, again, we have all these different apps that we have to deal with and we don't always get the training we need. Um and if we do it's um there is a my training here and if you click the my training um you see that you have a parent square video and another parent square. So there's not really uh a lot of training. Thank you so much. That was my dreaming. So more training for teachers. Thank you. Thank you Mr. Regalado. And second is Mr. Brian Wy to speak on positive changes at BIS. Nice. Forgive me. This is not as polished as I usually
017am. I'm a realist by nature and pessimist by habits. So, I'm going to try my best. Um, I want to come today because I understand that a lot of times when you see me, you hear me, it's because I'm trying to address real world problems. My key is to be actionable at all times try to move the ball forward. Um and I know that a lot of times you guys have come to our campus and work with me to try to solve some of these problems. Um one thing I do want to comment and say is that we are showing positive growth. We are turning the needle um just a little bit. We are refining our PBIS and getting to the root causes of a lot of our issues. We are trying to push for
018actual changes that produce results. um are we're collaborating as much as possible with the teachers to strengthen our expectations also to so that they can feel supported as that is the number one thing that a lot of teachers complain about or they they say it's an issue for them. Um we're handling referrals same day along with followup with teachers so they feel the support. They not only do they know that we're handling it but they know what got done so that they're feeling that that their voice is being heard and they can say okay got taken care of. Um evidence of this is that our yros are down for this month um our equity ratio continues to go on a downward trend. So is it where we want to? No. But every time we do
019that equity ratio, we see it in down just a little bit more and more. So that is something that's a positive step on our side. U one things that we do change the campus culture led by specific students behaviors. So I'm going three examples. We had one student who was highly reactive, attacked me and other staff as well as students um had to go on independent study uh because of those behaviors. Since coming back, we've been working really handinhand with the parents. She's done one uh improvement. Since uh she's been back mid January, she hasn't had one fight uh only like two referrals and those were minor things. So, this is a big update what we saw in the fall. Number two, we had uh another uh student who was very explosive would would try
020to fight you if you look at her in the face. Yet um over the past couple months once again, she's done that 180. We're seeing her trying to help her peers stay out of trouble. We see her um being more uh compliant and and um doing more within the classroom and we just see that classroom have a little less of an edge on them when we go into to spot check. Third one is a student who preferred ambushes. He had at least four fights uh before uh winter break. Um we knew that it was a kind of a group issue that we were working with. Um once again, now we got him to a point where he volunteered to go on check and check out. He's going and he's using the cool down. He's using
021his his breaks and and venting and using more verbal uh dialogue to express when he's getting frustrated or he's getting upset. um and such that he is um one of those that shows that hey he's getting his points nearly every time and the ones that he's not he's not far off. He had one bad hour or you know two bad hours. Um so we're using a lot of this as kind of our evidence set yes we have a lot of hard cases. Yes, some of them we're not pushing the needle that we're not changing the needle that far but we have some that are true success stories. we can say this is not the student we saw back in November or October. So with that, I want to say that the time and effort that
022you put into our site and and the time that you spend with me answering my questions or listening to my feedback is being put to actual use. It's not just off into the wind. All right. Thank you much. All for the just making sure. All right. Uh, next is reports. Uh, staff reports. Williams settlement quarter 3 report. Yes. As part of the Sanino County Superintendent of Schools monitoring of the Williams Act of 2011, we are required to uh report how many uniform complaints we received per quarter for the fourth quarter report of January through March 2025. I'm happy to receive we happy to report that we receive zero uh um complaints as it relates to instructional materials, facilities, and teacher vacancies and mis assignments. Any questions? Thank you. I know that Williams works a lot
023of work. You know, the I know the staff puts real hard work behind it because I was one of them and you know to have zero that's awesome. Yeah. Thank you very much. Uh next is Sanino County Superintendent of Schools 2024 2025 second interim financial report. And that's going to go to Mr. Leon. Thank you. Um, this letter is a review from the county. Um, it's confirming the positive certification of the BUD 202425 second interim which I presented last week. So then it goes down in the county. They review it and then they uh certify that they also agree that we will meet um our obligations for the for this year and the two subsequent years and I believe you meant last month. Did I say last year? Last week. Last week. It seems like
024last week. Last week it was last month. Last year it was last month. Any question on the report or Uh, next we have a corrected copy for the monthly cash report, April 2025. Also to Mr. Beman. Thank you once again. Uh, this report has been corrected to include the most recent report as of the 7th of April and shows that the district has 85,184,78749 as noted in the county treasury report. Uh, this indicates a positive cash flow down at the county. The balance reflects the amount of cash on hand as of April 7th. It also shows the cash that remains in the general fund after transactions have gone through the receipt or dispersement process. So on the report you'll see the week it goes from week to week. Each week it shows the um the
025difference is the money coming in and going out. And so that that is the impetus of that of that report. We have just like we have you just like you would have to your own safety. Any questions? Okay. Uh next is the enrollment report month eight. And it's also those because we don't have a second meeting in March. We're doing them all. Oh, that's true. Um, and so at month eight, if compared to month seven, the district is down 16 at the elementary and we're down 17 at the high school. I do understand that we are uh more kids are coming to enroll. Um, so you're you're seeing the difference there. It's not as high as it would for you were coming in. Um, and just to let you know, we uh if we look
026at month eight compared to month eight from the year ago where we're down by 4.6%. Um, and once again, I just want to let you know that we're not funded on enrollment. However, if we wanted to replace that percentage with a number, you could take the average people spending approximately 10,000 and that would equate to 330,000. Uh however there's a lot of factors of how the district is funded such as coal increases and ADA changes that contribute to the overall. Thank you. Any questions at this time? All right. Uh next is a superintendent report. Thank you. Good afternoon board members, staff, and guests. Uh yesterday, three deputy attorneys general from the office of the attorney general for the state of California Department of Justice with the Bureau of Ch children's justice were in the district.
027Supervising deputy attorney general Laura Far and Deputy Attorneys General Jonathan Benner and Christina Gutierrez visited Barstow High School, Barstow Junior High School, and Barstow Intermediate School. Their visit included site visits, classroom obser observations, and unscheduled check-ins with staff and students. Later that afternoon, Deputy Attorneys General Jonathan Benner and Christina Gutierrez held open office hours at Barstster Junior High School to meet with staff or parents of Barstow Unified School District. I walked with all three attorneys general and I enjoyed walking our school sites, visiting with our staff and engaging with our students. Our next parent guardian student community alliance meeting or PGSC is tomorrow. We will meet in the Barcio Fine Arts Academy multi-purpose room at 4:30 p.m. I will be providing basic information on the California Collaborative for Educational Excellence, California's System of Support, and
028California School Dashboard. Additional topics will include an update on the district's engagement with the Department of Justice as it pertains to our stipulated judgment and a presentation from our Title 9 UCP compliance officer, Rebecca Michaelelsson. We will be serving like snacks and hope to see parents, guardians, students, staff, and our community in attendance. The district will be closed on Friday, April 18, 2025 for Good Friday. The week of April 21 through April 25, 2025. The district will be on spring break. Schools will be closed, but most district departments will remain open. Please contact the department you wish to visit to verify they are open. On September 23rd, 2024, 2024, Governor Gavin Newsome signed the Phone Free Schools Act, requiring California school districts to establish policies that restrict or ban student cell phone use by July
0291, 2026. The law allows flexibility for schools to determine their own rules, but mandates restrictions to support learning. As we plan for the 202526 school year, staff, students, and families will hear increased attention to BUSD's board policy 5131.8, mobile communication devices and measures school sites will be implementing, expanding, or continuing related to student cell phones. Currently, one school site uses classroom cell phone lock boxes and one school site uses lockable cell phone pouches. All other school sites use practices to keep students cell phones in their backpacks or other storage options during the instructional day. Studies have proven that excessive smartphone use among young among young people is linked to increased anxiety, depression, and other mental health issues. I'm asking all parents, guardians, students, and staff to assist school administrators with the with their school's practices
030regarding student cell phones. Please speak to your children about BUSD's board policy 5131.8 mobile communication devices and California's phone free school act. It will take everyone doing their part to ensure every student in Bar Unified School District is provided a safe environment conducive to learning. Thank you. Uh, next, uh, we have board reports and input. Miss Giddivenens, you have your report. Yeah. Um, I was really impressed with the Simone and dancing. And then I want to give a shout out to Monta as well. They have some really strong readers in the room today. So, that was very impressive. Really good. Um, but that's all for me today. Thank you. Thank you, Miss Williams. Uh, yeah, I like big, Miss Given. Um, very impressive um um presentation by the Gibson High School in Monttera. And you
031know, it's always good to to recognize the staff. I thought I thought I love that people are very happy when they get up there and get a certificate and all that. This is need to keep that going as they're they're fantastic. Um didn't visit any school last this week or last week. I don't think so. No. And um but we will be visiting a school tomorrow. Um at Cameron um we're going to going to participate in Mathematics escape room. We'll probably never get out, but it's going to be fun and I'm looking forward to it. So, that's all I miss. Yes. I'd like to uh send out my prayers or thoughts for the poor young lady that was uh student was hit by a truck yesterday. Um, also would like to piggyback and bit copycatter
032on the Montter the high school presentation today. It's awesome. I'm glad to see the kids. That's takes a lot to sit in front of somebody and say boop. You know, they're sitting up there talking and hair combed real nice and stuff. I really enjoy that. Um, and the cell phone thing, you know, I'm really big on that. I take care of kids and there's two young men I've been taking for the last nine years and about four years ago ate at a restaurant and they're sitting there on their cell phone and I told them I said are you going to have that Pearson pay for your lunch? So I went to cook back to your cell phone. So, you know, I really strong advocate on, you know, when you're in a classroom, you should be
033learning, eyes in front, take, you know, listen to your teacher and it's disrespectful to be uh on your phone while somebody else is talking to you or uh facilitating the uh classroom. Um I also uh was at central today, went to the opportunity class. I was greeted really good by the classified certified personnel in the classroom there. Uh it's got to be one of the hardest jobs district, I'm sure. Um also went to the high school. Uh checked out a few of the maintenance projects they got going on there. Mr. Naro took me around. Thank you very much. The golf cart, I was glad my hip was killing me. I didn't feel like going up and down those steps. Um, yep. But it looks like uh, you know, all the projects are going good. That
034the one of the shop area looks like it's almost completed. You know, I asked Mr. Hooker for a couple pictures. I haven't got him yet, but I'm sure he'll send them to me. Uh, didn't want to climb up the ladder and looked up there. I didn't want to go up Kennedy up Kennedy Drive behind stem looked like a spying on anybody, so I wanted to ask them for a picture or something, you know. Uh, thought it was great. And you know, another thing I I I say that we're sending people for training left and right and stuff. And when we were down in the conference in Anaheim, uh before the year was over with, you know, they were talking about stressing that the classified the first people you see when you walk in the door
035anywhere. Uh I don't see where we're getting enough training for them. You know, like uh accountants, Scott's department, you know. I think we need to look into that and send these uh people, you know, things are changing so much, you know what I mean? And I'm not saying they're not behind or whatever, but I think they need to go to some uh conferences or whatever you want in services or whatever you want to call them. Uh you know, I'm a big strong advocate. I learn a lot when I go to those, you know, uh not so much the coaching clinics, you know, which I think I know everything. So, but uh I you know I sure hope you keep in mind on that and again you know the the poor little girl I I just
036I feel for it when I got the message last night I can only imagine what the parents are going through and everybody involved and the poor guy that was driving the truck you know I'm sure he's you know a mess you know and uh uh I have more I eat at a restaurant village and on Saturday mornings and and we're talking there's a grandmother with her her grandson there and uh he's been going there for last few months with her and stuff and then he asked me a question the other uh Saturday of what got me into you know politics or you know my civic duty and stuff and I told him well if you watch the meeting I'll tell you so he will be able the next meeting he'll be able I have a
037computer to watch and I'll bore you guys to death why I am so big on the civic duty and stuff. With that, thank you for letting me share. Thank you. Um I'd like to start by um just seconding everything that everybody else has already brought up um especially as far as you know with the with the student and the families. Um wishing everybody the best in that that situation. Um did want to say congratulations again to all the staff. Um it's just good to see. Um it's one thing, you know, everybody kind of does their job every day, but it's nice to get a plaque. It's nice to hear your name uh called for all the good work that everybody's doing and and we do definitely as a board appreciate it very much. Um so
038thank everyone, not just the award winners, but you know, all the employees of the districts um and the students. I I really love seeing the students there. That's definitely my my highlight as far as coming here is is being able to see the students and the work that we do and and why we come here. Um I did want to talk just a quick second as far as the board workshop. We'll get into it a little bit later. Um but that I felt like it was a good u the board we were working on our self-evaluation. um kind of to you know, hey, call ourselves to the table on the things that we need to improve on um as well as working with the the superintendent's evaluation and kind of how we can all get
039on the same page and move the direction forward. Um what else did I have? Um I did want to say just I I'm really happy um from being here and now having new members here just to see the amount of site visits everyone's going on. um to see the amount of questions that are being asked. Um I there's a large amount of participation that I see happening um and I think good things are coming out of it. So thank you to all of you for everything you've been doing um since you know since you've you've been here um and again good to hear just that good things are happening around the district. I think we're all headed in a good direction. Not perfect but we're working to get there. So thank you to everybody. Uh
040so next we have the student representatives report. Um I was just told that our uh representative is at a track meet. Um but we would like to welcome the junior class secretary uh Serena. How do you pronounce your last name? I don't want to say it wrong. K. Okay. Um hi everybody. Um, just to fill in, so things at B at BHS right now, we're finishing up our prom sales. Um, we're almost sold out locally. Um, they prom ticket sales should end hopefully by the end of this week. Um, also, we're very excited to hear about the Square payment coming to VHS. I feel like it'll help us a lot with payments, especially big payments like prom and other big dance and stuff like that cuz people don't really carry around cash anymore. So, it's
041a lot easier than going all the way to the bank, getting the cash, and coming back. Um, and really, we're just excited for the new things to come to ASB. We're hoping for a lot of great stuff going on next year. Yeah, about it. Cool. Well, thank you. Good to see you. And, uh, this is a point you're more than welcome to stay um for the duration of the meeting. Um, but if you would like to leave, you're you're free to go anytime you'd like. Serena, what's tomorrow's spirit day? Um, dress as your type. Oh, dress as your type. Right. We're in spirit week, ladies and gentlemen. So, if you come on campus and I'm not in for like Cool. Thank you. I was 70s on. Uh, next is the representatives report. BEA. Okay. So,
042um, BA today is just kind of requesting an important safety update for BIS, uh, to better protect our students and staff. Currently, there are several classrooms without the metal brakes on the windows, um, which create a serious security concern, making it easier for unwanted individuals to potentially access rooms where students are present. Um, we're also asking that the classroom windows at DIS and um on any campus that have the portable classrooms with the windows that drop low ones, but there's a lot that drop real low where people can just look in um that we can get something to cover them or like have something that blacks out the windows to prevent outside visibility into the student occupied spaces. It was brought to our attention when they do um lockdown drills that you're supposed to like
043move your kids away from the window, but I mean it's just open. You could totally see the kids. So, it's not going to stop a safety issue if we have any unwanted boulder that are um on there. So, we're asking maybe we can get some blackouts. Most of our members that have these classrooms have actually had to purchase curtains um with their own money. Um so, because nothing's been provided for them, but they're most they're saying that the curtains are just ineffective. No matter if you clip them when you walk by, the wind just still does it. You know, middle school kids, they open them anyway. So, it's hard to keep the curtains there. sort of asking for kind of metal breaks for the safety of our students and some kind of blackout that way
044people can't see in. I mean, you know, you're trying to tell first to hide from this and then you can't hide and see too. Um, and then, uh, we're still waiting to receive a list of mediators. We can move forward with our collaboration with the district cabinet. And then we had a exec board meeting yesterday and let me bring it up. Um this we feel there's brought to the family this child got hit over a crest line and we don't really know what kind of stop signs they have or if they have one or two people but it's a big road. It was brought up by a couple of our members um to get the stop signs with the lights on it. They have flashing lights on it. I know that some of the schools
045like we have ones got flashing lights and then maybe two of them one on each side of the because it's a four lane. So I just thought I'd bring that up since we brought the meeting in concern for the kids is always our number one thing. So I'm looking for the city to put in a light but we all know reality of what that takes. So we don't know what the procedure is but just to bring that point up. Thank you. Thank you. Next is CSA. Hi, Carrie Thomas, CSCA communication officer. Um, at our last general meeting, we covered a few things and got some things voted on. We voted on our delegates for our annual CSCA conference that will be in Reno this year. Uh, we voted on these things voted and passed. We
046voted on the pay payment allocation for Jose Cruz for covering interim position as the purchasing director, which is now the actual purchasing director, which is first department. It's great. Um, we also passed anou for uh contracted work to help out some of our employees who just not enough labor to go around for the jobs that need to be done. Uh, coming up in our next meeting, we'll be covering um, uh, we will be voting for the TA. We did get that back from the 610 process from our main office. So, that's going to be a great step forward. Uh, we're also done with our survey for our sunshine openers. So, our next eboard meeting, which will be will be uh covering and starting to um uh get together what we're going to be looking at
047to present for our openers. Uh so, that's coming forward. Um I'd like to also thank the management board for helping our board parent educators to um land on their feet due due to some some of the programs closing out that being rejected. and uh they really did step up and help find our parish cars and our members round their feet or have security and and continue to work for the district. Um I'd also like to publicly thank um Miss Crane and George Pio was in here the other day. Um we had to take care of a serious security issue at one of our one of our sites and they both took care of it with with great dire need and and did not hesitate to step in and make sure our members were felt secure
048and were able to come back to work and work in a in a safety environment. So that's about it for now. Thank you guys. Thank you. Personnel Commission. Yes. Good evening uh board members, staff and uh guests. Uh this is the report from the personnel commission. Uh currently we have uh no interviews process. Uh no recruitments are in the test testing stage. However, we do have three recruitments that are open and they will close this Thursday, April 10th. Uh we currently have 375 classified employees. 170 164 of those are eight hour full-time. We have 118 benefited part-time and a total of 82 non-benefited part-time. And as always, we have 15 classified management employees. For the classifications, the security classification, we have no vacancies. For safety, we have two vacancies and we're currently scheduling interviews for
049those. uh custodial we have no vacancies at this time. Uh for the par educators we uh conducted our our big interview date uh the fair palooa we have uh uh made offers to 10 full-time pairs or nearly full-time some of those positions where seven hours plus uh they have accepted and we're in the onboarding process for those positions. Uh our next step would be to to uh uh interview for the part-time pair positions. So the less lesser hours and we're coordin coordinating a date currently uh for those interviews uh likely in about two weeks. In the meantime, we're going to our office is going to pause and and move uh move to uh uh test some of the positions that have already closed. We have about five classifications that closed the the posting. So, we
050need to review applications and move to testing. So, that's what we're going to fill the next two weeks. The um first classification we're looking at is the health assistant. So, that'll be next in line. Then we have maintenance worker one, nutrition service two, school accounting technician, and uh eventually we'll get to the buyer buyer uh which is one of the ones that are that is closing this week. uh with uh the office assistant the positions. So all those interviews were held and positions are filled so there's no vacancies there. Uh we're also still working with nutrition services for some additional positions. So uh we're coordinating that with them. In addition, our office is currently working on some of the length of service certificates which uh some of you may have to sign here uh promptly
051uh reasonable assurance letters and also some of the end of the year letters. So there's a lot of administrative work that we're working um with the campus safety and security trainings. We have to reschedule our our training for this month. We're trying to uh come up with content. We think it's going to be a team building uh structured training and we're still working out the details, but we'll send out communication with that information as soon as we have it. Um our next BC meeting is this coming Thursday, April 10th at 4:30 in this room. Please, everybody's welcome. Um we also wanted to report that tomorrow we're on boarding um uh nuni um supervisors. So there's there's a lot of applications that came in. So um between 11 and two, that's exclusively what we're doing tomorrow.
052And also that our commissioners and and I attended a a labor and employment conference March 27th that is training for us on labor and employment, right? And how to better our our classified employees and get federal advice. Um that is uh let's see oh we have a CSE employee of the year uh selection this week. We had the applicants uh that we initially wanted to submit to the county but were not eligible. So we're screening those and we'll have an announcement uh shortly once we get all the all the scorecards back. That is all I have to report. Oh thank you. I I just had one question as far as with all the paras and I know there's special uh sped paras you the higher hour paras and with the part-time do you know at
053least with where we are I know you said we had to retest I believe for some of the special needs phases but with the regular on that side are we looking like we'll have enough to fill because I know we were really high I don't know the exact number. I I'm thinking 40ish somewhere in that region, right? Are we able to fill? Is it looking like we'll have enough in the in the regular pair list? We had 62. So, we are good. Okay. Uh the issue would be when we're calling for interviews and people turn us down, right? They say, you know, I have another job or I'm not interested anymore or these aren't enough hours or I'm looking for a part-time position or I don't like that location, right? So there's some of that
054that happens, but uh so far that list is good. The Paris end list, yeah, that was exhausted and it's for that same reason. We had enough. However, people started to turn us down. Once rubber met the road and they understood the assignment, they didn't want to do it or the hours because uh some of those are parttime, two and a half hours. So they turned us down. So we're open again. The that links will close. Then we got a 10 and clear that they have to answer yes to these 10 questions that they will be doing this work, right? And if they answer another one of those, they can't do the work. They have to be able to do to do all the work. So once we get that list going, we'll go again. All
055right. Uh next we have the adoption of the agenda and we do have an addendum to add L11 uh board self-evaluation review. Um do I have a motion? Move second. All in favor? I All right. Uh next we have the consent agenda. Does anybody have any items that they would like to pull? None. Okay. Uh I have u from ED services K24 uh 2526 application for funding consolidated categorical um under business services A41 the author piggybacks and under personnel services A6B2 employment of classified limited term substitute personnel. Everybody else is good. You got one of the ones I wanted in most. Okay. Just wanted to make sure we're good. Okay. Um, can I get a motion to adopt the agenda with uh items pulled? Uh, so move. Second. All in favor? I um first we
056will go to K24 2526 application for funding consolidated categorical aid programs. That's going to go to Miss Fisher. So each year um in the spring we have what's called a consolidated um application for federal funding that opens. Our department oversees that and we bring to the board um the um funding that is estimated for us with federal funding. So um we have u 4.9 million for title one. These are all estimates of what we will um receive if we apply. and it's approved by the board to approve. Uh for title two funds, we have 466,000. Our title three funds, English learner funds, we have 72,000. Um our title three immigrant funds potentially 6,000. That depends on if we qualify for that depending on our student base. And then um our title 4 funds 323,000 and
057title five funds 208,000. So we are asking the board for um approval to submit the application for funding as well as approve Miss Swearing as our authorized agent for the board. Thank you. I whenever I first saw it, I just wanted a little bit of an additional explanation and then also um just with highlighting on there just how much money just kind of so everybody sees it. You know, as starting from the top as far as title one, that's you know, just short of $5 million um that, you know, that we have that the district's pouring in inside of all the different programs. So whenever we have all these other things that are coming up and everybody wants to know where, you know, where that's coming from and inside of the breakdown. So um because
058I think they're all great programs. I I highly think, you know, everyone's doing a great job applying for the funds, using the funds. I I like seeing it, but just wanted a little bit, I guess, extra so everybody kind of saw just how much everybody's the work you're doing. So, do you guys have any questions on it or No, I'm not. All right. Um, do I have a motion to approve? I move to approve. Second. All in favor? I. Uh, next is K41 authorization to piggyback on Los Angeles Community College District contract 40530. And that's going to go to Mr. Beaton. Yes. So, um, the reason that we're going to piggyback is, uh, we can save, um, save money by not going out to bid and we're trying a new company, uh, next mod, uh,
059comes highly recommended. Uh, the reason we're doing getting the portable is our classrooms at the STEM Academy are being transferred from B to the regular classroom. So we need at an area for the kids to for inclus. Um thank you. You're welcome. Do you guys have any questions? Um I would imagine um that also would shorten the time frame as far as getting them without having to go out for bid. Does that also shorten the timeline? We still have to go out to bid for the installation, but this uh in order to have our modular um purchased that will save that time so we can have our but we still have to hook it up and do all the trenching and all that and that part is still going to have to go. So that'll
060be coming to you soon. Okay, that was going to be my next Okay, cool. Thank you. Yeah. Uh can I get a motion to approve? So move. Second. All in favor? I I Okay. And next is A6B2, employment of classified limited term uh substitute personnel. In Mr. Gutierrez's absence, I have asked Dr. Williams to address this item. Thank you, ma'am. We have five individuals listed tonight to serve as classified subs within the district and they're submitted for your approval and we're available for questions. Well, I my question was kind of answered already. I had already had it in my uh plan to pull, but my question was as far as being where our staffing was um in regards to having substitutes, which I love having substitutes, but normally that's an indicator that we are fully
061staffed, you know, on the actual position side, but um you already informed me of that. So, Mr. Can I give the update as far as um you know, existing positions go? these five individuals will be coming on to the list either as new substitutes or added to a different list. Maybe in the future we hope it fit to be an entry point uh for something uh long term or just if that's what folks are looking for right now to increase our sub pool so when uh staff members are away there's still coverage each of the sites. Yeah. Yeah. Cool. Cool. Good. Good to hear. We we're getting finally getting staffed up. So it's good to hear. Any uh questions on this? All right. Um, I'll go ahead and make the motion. Can I get a
062second? Second. All right. All in favor? I I Okay. Uh, now we'll go into uh discussion items. Uh, first L11 board self-evaluation review uh with Miss Gonzalez. Yes. And we have Mr. Miss Jane Gonzalez here with the San Bernino County Superintendent of Schools Governance Advisors. Yep. And so a long title. That is a long title. I will hand it over to you. Thank you. I appreciate it. And thank you for having me back. I appreciate it. Did I just tell you that say next slide? We have a magic man behind the curtain that will click through for us. Very talented person too. Okay. So um what we discussed last week when we when we you know set off on this little venture was that um the board self-evaluation is a tool that we present to
063you but I only facilitate and you know you're the ones that make the decisions if there is any decisions to be made at the end of what you what next steps you want to take. Next slide please. Um, we highly recommend the book The Governance Corps by Michael Poland because it it really embraces a school board's role and um the characteristics that make those school boards effective. So, as you can see right up there that what that basically is saying is that according to the governance score that one of the major characteristics that indicates effectiveness effectiveness of a school board is the way they self-monitor themselves. And um because of that you chose to do this which is commendable. We'll go on to the next slide. So in March you took you took the self-evaluation
064which was only last week. Um this particular self-evaluation for just so everyone else knows it consists of 40 statements. um they all fall they all fall under seven sections of what does make a a school board effective and so they they took their time they went through a very um I just I I want to compliment you because you took your time and and you thought heavily about this so um it it was obvious in your answers as well and I really appreciate that as well. Next slide. So then once we had the answers that were done electronically, we were able to create the pie charts that you all got a copy of already and um we're going to go into the summary of that right now. And I'm going to group this because if
065I went through all 40 of them, we would be here quite some time and we don't want to do that. So section one is all about board meeting pro protocols. And so what you see up there are some examples of the statements that were under. There are five al together but these are three that show you the type of statements that were happening in section one um all about the board meeting especially. Okay so we'll go to the next one in this in this particular section and you can hit the results as well. Um all of your questions were marked either all of most or all of the time or often. the choices are most most of the time often seldom or never. So um in this one you guys are very um cognizant of
066of what your role is in this room and what the rules are in this room and you abide by that. So we'll go to the next slide. There was one board member suggestion that you know we all and I'm saying that as a board member all continue to read the agenda ahead of time of the ahead of the board meeting and attempt to ask questions prior to the meeting just so you can clarify what something means on that agenda before you get here. All right, next slide. So 6 through 10 were pertaining to the board of community relations and you can see those examples there. um it's it's about their you know being their role as a board member out in public mostly. So let's go on to the next slide. So all five of
067the questions here again were were marked most of or all of the time or often. Okay. So uh next slide. So the the results for number 10 were 100% often instead of most or all of the time. So, but and there were comments with that you put on there for this one that this was an area some you know one or two of you suggested for growth but when we were together last week and and you know I was an observer for part of um Diana's presentation and and and then you you I mean you had some great discussions last week. You're out there. You're doing it. I'm hearing Chamber of Commerce. I'm hearing Rotary. I'm hearing, you know, attending the meetings from BNSF and all of that. So, um, it's a matter of just
068recognizing that you're doing this already and and, um, you know, patting yourself on the back and maybe even coming back and sharing if you're the only one at a certain meeting about how that's going. Okay. So, yeah, I don't I don't see any growth in trying to get out there. You're you're doing it. You're doing it. Okay. The next section board this is board quality. So there you see they're visible in the community. They uh trust individual board members work properly together etc. So let's go on to the next slide. So in this case six out of eight of the questions were marked most or all of the time or often. Let's move on. So question number 12 was marked most of the time or often or seldom and this is the one where it
069said that the board is attuned to the needs of the community and students and then question 14 was along you know went along with this one in the same way where it was most often or seldom and that's the board is visible in the community. Can we go to the next slide please? So you it's clear you love your community. I mean there's there's no doubt in my mind after listening to you last week that you love your community and and you you want to be a part of that community. And I wrote down there in the second comment that you know you could divide and conquer if you feel like you're missing some aspect of it whether it be city council meetings but I've heard people saying they're at city council meetings too. So,
070um, you know, you could you could assign each other in those type of things to to get there and do that, but I'm going to go back and remind you that you're already doing it. So, maybe it's not as big of a concern as as you think it is. All right. Next slide, please. Okay. Statements 19 through 22 pertaining to how the board continues to grow the board development. Um this there's a couple of examples about seeking reading literature, attending conferences. Next slide please. And 20 was rated most or all the time or often. The other 30 statements um regarding reading pertinent literature for self-ealuation and boardroom service had various responses. So if you could go to the next slide. So just these are suggestions. You don't have to pay any attention to these if
071you don't want to. But during board comments, it may be um a good time if you've read something. I know you all get the literature that all board members get, CSBA, etc. If something perks your interest or if something you feel like relates to something going on in Barstow, it's it's okay in your board member comments to mention that reading so that you you're sharing and then the other board members do know, hey, I need to go back and read that article. That sounds like we could use some of that information. You started your board self evaluations, which I know you've had you've had in the past as well. So, that's done. And then you could consider establishing a plan for boarding services at the beginning of a school year. Um I know that a
072lot of boards establish a budget for board uh trainings and and conferences etc. and just map it out for the year and then you've got your plan in place and then you know it's getting done. It's a it's checked off. Okay, next slide. Okay. policy development and um this is a critical duty of the board and it's one of their big duties. So um you develop it means you the first one talks about developing policies and then the second one talks about the periodic reviews of them which you you get and I know that you're working on getting them in into a regular uh cycle from from CSBA through their program called gamut. So, you know, those will start coming to you four times a year so that you're updating those policies that need to
073be updated. And a lot of times it's like I know you talked a little bit about this last week. It's just a minor change in language to update it or you know those types of issues. And then of course if you for those of you who were here during co they were flying fast and furious. So um and sometimes it's a matter then of deciding whether you want to commit it to board policy because if it's already law it's there. You can't change that. So, you know, it's just a matter of those considerations. So, we'll go to the next slide. And so, statements 25 and 26 were marked most or all the time or often. Questions 23 and 24 had various responses. So, we'll go to the next slide. Um 23 uh both of these
074were regarding board policies. Um the comments that I read that you wrote down show me two things. and we've got, you know, we've got a few on the board that just aren't familiar with this process yet. So, you know, once you learn more about it, you'll you'll see what's rolling in your district. And then there was a little discussion and and a comment made about, you know, working on some new policies just for Barstow, intended for Barstow that you would collaborate on. And you already solved that problem last week. So, um, and and it wasn't really a problem. It's just a plan for what's going to happen when we have to do this. Okay, next slide. And this is about board and superintendent relations. So, it's about communication with the superintendent. It's about communication coming
075from the superintendent and making sure that um you have it's two-way all the time. And then the second one does mention about the informal evaluations um that uh many many districts are picking up on where the uh superintendent will present midyear and and give you a thorough update of what's going on and then you give feedback to the superintendent. So if we can go to the next slide for the results. So six out of eight were most all the time or often and then 31 and 32 had various responses. So it it ranged. So 31 was regarding the superintendent evaluation and um you began modifying that process last week. So that's another area where you're on target. And then 32 had to do with a superintendent professional development and and then the comment said that
076hey I just don't know yet what kind of professional development she's getting. Um so just if you listen for her when she's sharing is constant. I I think I thought it was um they have the superintendent leadership series through the county where they're getting professional development there. There's um AXA and it's it's reading, it's conferences, it's it's all that not to mention the fact that when you know you do attend either CSBA, coast to coast or NSBA and your superintendent is with you, that's also considered professional development for her as well. Okay. And then last section seven district goal setting and strategic planning. So um that you know there's that that one statement sums up what the whole section is about is how you know you do you help establish your goals and then you
077you move forward with those goals and get and monitor those goals. So let's go to the next slide and all five of them contain various answers and and let's go on again. So in aligning the district goals and then this was a huge discussion with you is you establish the goals which I know is is an upcoming work still. Yeah. And then allow cabinet to set the objections and the actions and then establish a process for uh frequent sharing uh and monitoring of pro progress. So, some districts will do it monthly at a board meeting where they'll show you a dashboard of where they're at in these particular goals or objectives and and just give you an update on how things are going in in that world. Okay, next slide. So in conclusion, the Barstow
078Unified School Board takes their role very seriously and strives to make part continuous improvement specifically in board and superintendent growth, community relations, and long ranging planning. And then the board works hard to seek information, learn, and grow together to support student success. I have to say that was 100% obvious last week. you sat here, you asked questions, you um asked for clarification, you gave opinions, and the whole time I'm sitting here, I'm listening and I everything you said and did last week was on behalf of the school district and it was impressive. So, I just want to thank you for allowing me to be here and uh my compliments to you. Thank you. Thank you. Thank you. you guys have anything you wanted to say about it or I just want to thank her. She's
079been very hospitable and opening safe space to ask questions, engage, and we really appreciate you being so open to especially myself being new. So, thank you. Oh, you're welcome. It was a pleasure. Thank you. Yeah, same thing. Um, but there's three of us who are new, we were able to work work through things and and ask the questions and help a lot. You know, you know, on another side, I thought it was great. You're good. I thought it was great. Come on. Yeah. Anybody agree? Yeah. Anytime you're learning, it's a good thing. There you go. No, it it was fantastic. I I enjoyed it. Um be able to ask those questions that are in our heads but sometime we don't say it especially being new um helped a lot. I I appreciate it. Thank you.
080Thank you. And you know me as an excoach you know when you're coaching somebody and they're a good player you push them and push them. And I think that's what we did with ourselves. Yeah. And I really appreciate it, you know, and I uh I thought our discussions we didn't agree on everything and you know, but uh that's why we have white people here, you know what I mean? we don't have blunt and uh I thought it was very very uh very good and you know I you know didn't bother me one bit you know but uh it was it was refreshing and uh and I thank all you guys for participating the way you did and thank you very much and uh you know we needed it and and we still need it you
081know what I mean we're not perfect we're far you know Yeah, that's all I got. Thank you. I just want to say the same thing as you guys have all been saying already, but thank you for one facilitating and two um putting all that into a condensed version. I I did read through all the questions. Um but that did help just having that that perspective um on everything. So, thank you for all that work and thank you for all of you guys and also Far if he is listening. Um there were really really good questions, good comments, good, you know, all kinds of different perspectives looking at the questions, you know, from different lenses. Um and I I really think there was good information put out. Um and good dialogue that happened. Um and I
082think I just want everybody to know like that's why all those answers were so varying. We are super hard on ourselves. You not everybody may not see that all the time, but trust me, we really do care and we want to try to do the best job we can do. We don't like we don't want to be hypocrites. We don't want to sit here and say, "Well, you should all be doing this, but we're just perfect sitting up there." That's 180 degrees from that that we want to hold ourselves accountable to the highest standard that we possibly can. So, um, yeah, I think it was good and just, yeah, thank you for everybody for your input. I think it was really productive. So, I feel good about it. Yep. For it, I don't think we
083need to bo just informationational, right? Yeah. All right. Uh, next we have Ed services L21 schedule of graduation promotion ceremonies May 2025. Yes, we are entering graduation season and promotion season for that matter. Uh, three of our schools will be graduating students with diploma, commencing with adult dead on Saturday, May 17th, finishing with Boristo High School on Thursday, May 29 at 7 p.m. Um, the purpose of presenting this to you tonight is to ask you to identify the ceremonies that you will attend. uh you can work with Miss Christina Crane on that so that we can ensure that there's a uh uh the board is well represented across all of our schools. I did just have one small thing. Just got to say it for the high school and we make sure that the sprinklers
084are off. [Laughter] Guaranteed. Please ensure your suit. You're going to hope it turns on. Well, last year. Yeah, I was just kidding. Yeah, Mr. Herbert was in the I don't know if he was actually in the in the bleachers and was mortified when they came on. So, nobody's well. No, I know. I know. He's well aware. Yeah, he was mortified when that happened. and actually in a state of shock. So, yes, I think he'll make sure. Um, can I get a motion? The grass is looking real good. Yeah. I don't What are we motioning to do? Exactly. Yeah. Okay. So, right now we're just approving this schedule. So, it's not our personal attendance at each of them and then we will afterwards we'll let them know. uh Christina and we'll kind of write in each
085one. We're gonna do I have the form for you guys to fill out tonight. Yeah. Yep. So, we're just approving just the what the schedule is. Yeah. Okay. But I will. All right. Second. All in favor? I I Thanks for asking. Uh, next is pupil services L31 syntax solutions uh, records management contract and Mr. Yes. Uh, Dr. Heather Reed is requesting that the board consider approving a contract with Scitec uh, solutions. Currently, uh, the pupil services department manages about 1.5 million documents as it relates to IEPs. that goes back at least seven years. I think in the verbiage of the policy or the uh item here, there were over 51 um cabinets that had to be moved over to people services to uh their new spot. Uh the purpose of the contract would be that
086they were looking for scanning services for special education records to improve accessibility and organization. Uh Scitec will digitize these records and implement a structured searchable b uh database. This will ensure that staff can efficiently retrieve documents while maintaining compliance with retention policies. Uh the plan is that they will leverage a current technology that we have in our district. It's called u Microsoft 365 via a a platform called SharePoint which is also utilized by Sanino County schools uh for the same purpose. And the amount of the contract is 159,878 $159,87560. This is also currently being utilized by our adult ed program in the district. And we request her approval. Oh, I think we have comments. Sorry. Yeah, Mr. Williams, I got a question. We we use this with the doet. Is this the same company? Same
087company. Correct. Same company with the doette. So to add the rest of the district on. Okay. All right. That's all. Yeah. And this will be a long time coming. There's actually a couple of portables. If you go outside and look that way, uh on the on the right side, there are a ton of uh records that are needed for pupil services. And we asked the question today, well, how often do they access these records that are up to seven years old? And the answer was every day. Every single day, they're accessing IEP records for annual um evaluations, trienal evaluations, records requests. So, it's it's a very very much needed service. And just to clarify, this won't add the rest of the district, but the plan will be to add the other departments as we Okay,
088this just for IAB, right? This was for people services. People Okay, gotcha. We'll be adding um the HR department spoke about it today. So, we have lots of files that need this service. So, we will be bringing more contracts with Scitec um in the future to get this work done. It's been needed a long time. Well, and once we say for this once we approve the contract and all this goes through that's will that actually get us to a point where those files are no longer we can be digital then correct. Okay. And as part of the contract they will uh warehouse all of our documents for us for up to a year or we can bring warehouse them here uh if we wanted both versions. But once you go digital, that's pretty much all
089you need. Yeah. Okay. Well, is there any requirements how long we have to keep keep these documents? It's seven years. Seven years. Mhm. So, and they'll only do it for a year. Uh well, the initial scanning of the 1.5 million is what this contract will include. Whether or not I it goes forward uh in subsequent years, I'm not sure. I didn't read through it that closely. I don't know. I don't think it does. you would probably bring back a new contract for that. But this this will also include files that go long past seven years as well. The only question I have is we're we're peacemailing a little here, a little here, a little here. Why don't we just do a big old contract, everybody be on it and we can get the numbers on
090that one because it's when we keep piecing it and I think in the long run we lose money because of putting little packets together and we need what we need to do is negotiate one big packet. I think we were intimidated by the idea of losing our paper. And so this has been a learning process for us to get comfortable with and then the plan I think moving forward will be to do a larger contract where we do it all at one time. But this is the first time Bar School District has implemented an electronic uh service company to put all of our files into electronic format. And I think some of us are hesitating a bit and we're a bit nervous at letting our paper files go. The scary thing is this country keep
091them for a year. We got to keep them for seven years anyway. I would think you would like, hey, we need to modify this. No, we'll keep the records for as long as we need them. The service to scan them all in is the 1.5. It's going to take him long. Okay. Wow. But then once we have it though, then if we have we have all of it and it is digital. So then the oneear storage after that isn't necessarily needed all that relevant because now we have it digital. Correct. Right. Right. And we don't need paper. We don't need the hard copy. Correct. Once we once we make the transition. Yeah. Yes. And it's going to take a year. I just want to get this clear. Well, I mean we're talking millions. This took
092a year to do that, correct? Yes. So, so that's that's the talking. So, it gives them at least a year to get it done and gives us a year to make up our minds whether we want to do this for everything. And I'm being told the plans to have done before the start of the 2526 school year. That's correct. Health services will completed before the start of the school. Okay. They've given themselves a lot of time. And I will ask if we go forward, I will ask that we they take into consideration our past contracts. So that Exactly. Got it. Thank you. Any other questions? Yeah, that you know you know going baby steps is I I think is you know good safe way and I think this is I'm not no computer guy by
093any you know it is not my thing but you know once you have digital I think that's going to help out a lot with employees hours spent you know not going down to the dungeon at the high school and you know having a whole crew throw away papers papers and papers and just shuffling them around you know I think it's good way to go and I'm not here to tell you how to do your job and thank you for letting us, you know, informing us and I'm all for it. Yeah, smart move. Good. All right. Can I get a motion to approve? So moved. Second. All in favor? Hi. Okay. And now we go to business services L41 purchase order board report uh 318 2025 to 328 2025. So the district is recommending the board
094approve the 95 purchase orders listed in the attached purchase order board report totaling $2,415. I just had one um it's a little bit farther down but was about the marquees. So question is that for all the schools are we on track? Are they this is actually the mares coming in? And so we're no longer going to call them marquee. We're going to call them electronic message boards because that's truly what they are. Okay. Uh the reason for it is I think was because it frustrates me when they call market and I am dup please. Um back during co we had we didn't have we had difficulties communicating with our community and so with these uh electronic message boards we'll be able to do that more efficiently and quickly. Uh we'll also be able to communicate
095swift with the community and they're going to look great. Um we've got I've actually had a little team together and we designed the little um logos and the wording. It's I'm very pleased. I can't wait sh I can't wait to share them with you. Um we're actually doing the walk the pre-bid um walk on this Friday as far as the installation, but the signs are being ordered as we speak because we improved them. Nice. So I would assume that's for all the school sites, one one for each site. All we have four that don't have anything at all. So they'll be getting four new four um electronic messaging ports. They don't four that don't have the old Mark keyboards, right? And so eight of them will be replacing either the ones that the old Mark
096keyboards or the ones that are wall mounted on the on the bottom. So there's a Okay. depending on which and we're going to do it all at once instead of having you know before it was all done sporadically. So I'm really I'm really excited really coming. Do we have any kind of an EPA? June 23rd is when the plan is to begin. I hope to have them done by September. I don't want to I don't want to throw out there but because I you know didn't be burned before. So that is the plan right now is to start them uh June 25th. Yeah, I was looking at the sports one up there 82,000 or something. Uh I was trying to write down the Anyhow, I sure hope they're getting school colors, not just black. You
097know what I mean? We got you know Yes. I don't even know how to say it, but I mean, you know, you know, Barcela High School's got one color, you know. Yep. I think theirs is going to be red and gold, right? Can we can we find it? Cuz I'd like to Which do you know if it was closer to the top? It was. It was kind of got to go up some. It was at the bar high school sports. I think it was under the high school. So, we're looking at location from our stuff right there. Sports. I thought it said jerseys. Yeah, it does. So, well, it's not 82,000. So just to if if I'm I'll say it and if I'm incorrect, you can correct me, but that basic the school sites or
098whoever the individual the locations are coming from, they're the ones putting in the requests and then they get approved through this school. But basically meaning like the school or whoever it is that's putting it on there, they're the ones who are requesting it. It's not the district telling them you have to. No, I'm not telling that just doesn't look good. I I don't I don't like it. I mean, that's less I can say. Okay. You know, I mean, you know, we have school colors. Coaches should wear the school colors. You know what I mean? Coming out in black and Yeah. They can do what they want. I'm just saying that, you know, it, you know, we got to be proud of what we are. You know, I know some people need to wear black and
099kind of the figures or something like that, but you know, you know, silver and black and you know what I mean? It's, you know, we're acic uh red and gold there and we should be proud of that. You know, that's just all I'm saying. I'm not trying to No, you're good. I just wanted to make sure we all like it wasn't, you know, the district forcing this. No, no, no. I didn't say that. Okay. I didn't say that at all. Mr. Mr. be send me the pictures for the for the electronic electronic message board and I'll put them on Friday to see them. Then you'll be as excited as I did you want to see the pictures for the jerseys as well. Yeah. Well, not today. Oh, I don't know if I have access to
100those when they come in. Yes. Or at least we'll get Yeah, we get pictures of this as well. All right. Any other questions on the purchase orders? All right. Um, can I get a motion to approve? So move. Second. All in favor? I. All right. Uh next is personnel services classified L6B1 supplemental assignments facilities M O maintenance and operations electric and in Mr. Kier's absence I've asked Dr. Williams to cover this item as well. Hey uh Mr. Hooker our director of facilities and maintenance is asking for additional time to support with electrician projects. So, we're going to have additional we're asking the board to approve additional hours to be filled by someone off the substitute list to be able to support the existing projects in the department between now and the end of the fiscal
101year of June 30th. And that'll add about $6,300 to the general fund. I know Mr. Ulus is familiar with uh working off of the substitute list, but uh much like tonight where you approved um different substitutes, they're only able to work when someone's gone. These hours will allow them to work even while the electrician is there to get more things done. Proxity. Yeah. Yeah. I do have a question. Yes, sir. It's gonna sound weird, but we're talking about director of uh facility maintenance and operation. Substitute. What? What? I'm It's a substitute for the electrician position. Uh but as I mentioned, um this would be a chance for someone on the substitute list to come in and assist with projects even when the electrician is still at work. Well, no, I understand that. So, a substitute
102for the electrician position. So, we have a substitute list for facility. We have a substitute list for the electrician position. Yeah. But I'm talking about all of facility makers. We have a substitute list. Somebody's not there, they can bring them in. Yes. Okay. That's that's what I want. And a big project, you can have an assistant. Yes. Okay. Gotcha. Awesome. Awesome. It's very dangerous job. I think when you said substitute lesson what at one time we did have two electricians as a maintenance guy window glazer and more groundsmen that's for another day I'm good thank you everybody good all right uh can I get a motion so move second all in favor I I All All right. Uh, do I have any items for future board meetings? Not at this time. All right. Um, and
103I don't believe we need to do a second. Close. We do not. All right. Then, uh, can I get a motion to adjurnn? A motion to adjurnn. Second. All in favor? I 647. Good. I think that's what he's saying to him and what's he