001We're reconvening in open session. The board took no action on the close session items. So, uh, we're going to go ahead with the flag salute. All staff, please. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. So we start with item number five, the consent agenda. Do we need a motion to approve the agenda? >> Approval of the agenda. I'll second discussion on any of these items. [Music] >> Well, I just had one question. Um, and you might not know the answer. That's okay off the bat. Um, but do we know how many students participate in cadet core across the three schools? >> I last time I checked, I feel like it's about somewhere
002between 15 and 20. My memory is serving me correctly. >> Districtwide. >> Oh, students. >> That's not right. That's for electives. I didn't include yours, Cat. How many do you know how many at OES >> this year? know because we haven't started yet. Last year, jeez, I want to say we started off like 20some towards the eder down, but that's only because there was like track and field and practices were on the same day. >> So, that parted >> Yeah, th those numbers were because I was looking at elective classes. So, >> I'm I don't know how many are signed up for OS. Yeah, I I'm just curious just because of the the amount for the stipend $3,000 and so across three schools that's $9,000. So I was just curious per student how much are
003we paying for that? Just making sure that we have enough participation in that to justify $9,000 in extra funds. So and I know it's a great program. I'm not trying to knock it at all. Just making sure that that it's >> costbenefit analysis. >> Correct. >> Yeah. Yeah, if it's a daily thing and then they also do the parades and other events, >> right? We we have to get >> turn microphones >> so they can hear. >> Oh, turn on your microphone. >> Yeah. >> Anything else? Um the whole thing >> I just had a question. What's MIC under the approval for compensation and additional duties? It's a >> Madera induction. >> Yeah, Madera induction. It's >> former formerly known as Bitsa. It's for the um teachers that are getting their clear credentials. >> Okay.
004I just And then they have a mentor teacher. >> Okay. Yeah. Oh, and one more thing. Not that I don't know if this is a thing, and I've never noticed it before, and it might just have gone by me, but on um there was one under the Well, I have it here, but I didn't make good notes. Um for the health aid, oh yeah, for the health aid, it just said um supervisor Jordan, right? And then in question mark, and then in parenthesis, it said Cat Williams question mark. And not that that's a big deal, but is this like a formal form that we need to make sure does that need to be clarified before we finalize it? Like I don't know. I'm just asking. Are you talking about the personnel request? >> Yeah. Yeah.
005So it's it's hard because there's there's a supervisor, but then like they're out of sight, right? And then there's the principal. So, did we did we shore that up at all, Cat? Or >> I was hoping somebody would decide once I sent it in. >> Yeah. >> So, no, >> cuz because sometimes the health aid is shared by a few sites. >> Jordan did the hiring. I was not in >> Jordan and Scarlet. I think >> I really think that Jordan is the supervisor. I mean, like they do stuff here, but ultimately Jordan has the say in what they are. She trains them. she trains them. >> So, it should be it should be >> and I mean I just don't know like how if that needs to be clarified on our documentation >> the
006job descriptions too. I'll double check and see what it says in the job description. >> Okay. >> So, yeah. >> And then on the the par professional for Wes, I guess. Is that >> Wasuma? >> Uh, it just doesn't even have a supervisor, >> but it's a special ed, so I'm guessing. >> So, anyway, I just noticed that those two things and I thought, well, I should bring it up in case it's something that we need to fix. >> Sorry. And I didn't. >> It's okay. >> Thank you. That's all. >> Anything else? >> And roll call vote, please. >> I I >> I unanimous. We are in item number six, the monthly approval of warrants. Do we have a motion to approve? >> I move approval. >> I'll second. >> Any discussion on this?
007So, I wanted to bring up the uh $3,700 uh charge on page five for the feminine hygiene dispensers, which uh had to go each school site had to have one boy's bathroom with a female hygiene dispenser. So, I don't know how we're getting away with this. Uh, I have printed a letter from the United States Department of Education, Office for Civil Rights, and it was issued on February 4th, 2025. And it went to all the K through2 schools and institutions of higher learning. And what this basically says, uh, second paragraph, January 9, 2025, I gave a copy to the board and this is Townson. It says, "The US District Court for the Eastern District of Kentucky issued a decision that vacated the entirety of the 2024 Title 9 rule nationwide." So, this is what the
008Biden administration put into effect that revised the original uh Title 9, which was to protect females uh in sports, etc. So this says that the judgment was immediately effective and no portion of the 2024 Title 9 rule is now in effect in any jurisdiction. So my understanding is this is nationwide. So in order to be compliant with this, we shouldn't be having feminine hygiene dispensers in boys bathrooms. the the law regarding the feminine hygiene is Assembly Bill 367. So, it's not Title 9. It's a separate law that tells us we have to do that. >> And they're also in the girls room. So, the females can go in the girls restroom and use them. They're not going to go in the supposedly. >> Yeah, they're it's the law. We had Williams monitoring. They said, "We're
009going to check. This is the law." It went into effect in 2023. We've been out of compliance for several years. If we didn't have it, we would have been docked for that. It would have been a finding. >> So, it's California law. We have to follow it. >> Well, I'll be bringing this up because a lot of the policies that we're going to be looking at, the draft policies issued by the California School Board Association has to do specifically with this Title N. >> Yeah. I mean, we can discuss those when the policies come up, >> but as far as the the costs for those things, we bought them because we were we're legally obligated to have those in in those in our at our facilities. So, we approve the warrants. We did. Okay. >>
010I don't think we did roll. >> No, I don't think we did roll call. We did. I >> I I I Okay, the next item B, quarterly reports on investments. There's no action on that. So, last time when we reviewed the investments, um it was it was through March. So, this is April, May, and June. And the attachments are all there as well as the links with the backup um at the county treasury. Uh right now uh the county treasury funds are up slightly to 3.7% and our pars trust is down um a little bit from March but usually normally when I report on this one is up the other is down it kind of just fluctuates throughout the year depending on volatility of the market and everything. Is that all there is? You want
011to Okay, thank you Tara. Next item C. Education Protection Act Expenses 2024 2025. I don't know if that's an action item or information item. >> It doesn't show as action. um but it was on a previous agenda and then once you end the fiscal year you have to do a final report on what was spent that uh the revenues are to be spent on uh instruction and ours are used for about 1.3 of FTE of teachers. So that's just showing we spent our full allocation on on teacher salaries. Item D, actuarial study of OPED liability for the GSB7475. [Music] That's super information. So this is required annually. This is uh studying the trust that we have where the U money was put in for the retirey health and welfare benefit cost. Um they require you
012to have a a firm do actuarial study to show whether um basically every district in the state was required to do this because it could be a huge liability on the district's books for the health and welfare benefits uh for the people who are going to be covered through their retirement. But luckily our district had the foresight before I even came here to have the trust and we have the investment and we don't actually have a liability. We have an asset which I've reported on the last few years. Um we have above what's needed in the trust for the cost of all our health and welfare benefits for our retirees um who are grandfathered into that. And actually this year we did take a withdrawal from the trust uh back to the general fund to
013help offset the cost of the monthly health insurance bills for the retirees. So now we're able to um to use that and it it'll help uh our budget as the years go on. So, thank you Terra. Item seven, hearing of persons wishing to address the board. I don't have any slips to show that anybody wants to speak. Next item is we are opening a public hearing for resolution 26-5, which is the GAN limit calculations. >> Dian, we have to record a time for the start of 6:14. So, this is one of those annual requirements. There's a resolution that goes along with our unodudited actuals form GAN. It basically there's a form that calculates um and tells whether we met that requirement or not and we always have. Um but as part of the law that
014was passed I think in the 70s for the GAN limit um this this is required to do the resolution and um but that's what's good about when we load our financials into the state software it'll tell you if that form passes or not so we know we're in compliance basically just does the calculation between the salary and benefits and making sure um you know that the costs were what they should be. There's also an article about the GAN limit if anyone was really interested about it. I used to keep it on uh the board packet, but then last year that link had expired and I hadn't had time to look for a new one, but I'm sure you could Google it if you wanted some late night reading to help you go to sleep. >>
015So, we have to approve this. Is there a motion to approve this? There is a link. >> I'll move approval. >> I'll second questions on this item. >> Okay. So, roll call vote. I I I >> Oh, the link that's on there does still work, so you could read up on it. >> So, did we need to close the hearing? >> We have a separate hearing for each. >> Yeah. So, >> and then you have to reopen again till the next vote outside. >> We did vote on it, didn't we? >> Yes, we did vote. I was just saying I thought that we were supposed to vote outside of the hearing. >> Oh, got it. Got it. >> It's okay. >> Okay. Item C is unuded actuals for 2024. >> We got to go to
016the other public hearing. >> Oh, sorry. I didn't realize we had two back to back. Okay. So, we're open for another public hearing resolution 26-06 regarding sufficiency or insufficiency of instructional materials. >> Just record the time. >> Oh, yeah. times 616. >> So this is we do this every year public hearing on resolution regarding sufficiency or insufficiency of instructional materials. And this is stating that all of our students have access to standardsbased curriculum whether it be digital or textbook and they have access in the classroom and then at home. And so the supporting document lists all of the different curriculum um and by grade level. So we have all of that and we for sure have all of that cuz we just went through Williams monitoring and they made sure that we had all of
017it and we do. There were a couple things you might see on the report when we get the report on Williams monitoring that um we had to order and we just had to show them proof of our purchase order that those things were on the way. I think most of the items that we had to order were here in time for the visit aside from a couple but I think since then principles I think everything is in. >> Am I right about that? >> I'm waiting on one scholastic order. one scholastic order. So, aside from that, everything's there and you look good. Any questions? >> I just appreciate this document. I think it's helpful as a board for us to have this laid out very concisely of what is being used in our district in
018each group, you know, level. So, thank you. You're >> welcome. Close the hearing then vote. Okay, close the hearing. And now close the hearing at 618. Roll call vote. >> Do we need a motion? >> I make a motion that we um accept the um 2000 the resolution number 2606. >> I'll second. Anybody have any questions on it? Okay. All >> I I I item C unodudited actuals for 2024 and 2025. This is certification. So there's a narrative there, but I'm going to cover everything in my presentation. So I'm just going to start my presentation to cast it. [Music] Are we approving this? Do you? Yeah, you have to approve. Okay. So, do I do a motion first to approve the unmuded actions? >> I'll second. >> So, now I'll present and then you'll Okay,
019let's go back. So this is the 2425 unaudited actuals presentation. I usually print it out uh but I I just got back right before the meeting so I apologize. Um this first page has the snapshot. It shows you the variance between the what the adopted budget was and then the actual budget when we ended the fiscal year. Um the most uh major changes there as you can see the biggest one is uh services and other operating expenditures. So that was more uh legal services. We had budgeted around 20,000 in legal and ended the year with 166,000. Uh and then our electricity was also 123,000 over budget. Um as well as some other services that were required where we had to hire case manager, physical therapy for different things for different students, uh supports. So sometimes
020there's things that aren't in the original budget and then um students come in or things get shifted around and we have to add those services and make sure things are covered. But the biggest increase there in the services was the utilities, the electricity cost and the legal cost. And then the classified salaries um we had to add some pareducator positions per IEPs. We also had three temporary IAS and then we had I think eight or 10 aids for our extended school year. Also, our sub budget for our PAR educators was way over budget uh around 30,000. We hired a head start aid and then during negotiations we reclassified some positions uh under the CSEA bargaining unit. So that also was part of that cost. Um so you'll see that there because we had done a
021compensation study and in order for our um positions to remain competitive we we reclassified I think six different positions and um I'm going to just go through the next slides because I cover everything that's on the snapshot but I just wanted to have it be side by side. So our revenues here you can see the big bulk of our revenue is the LCFF funding. Um, just to point out right out the gate that our LCFF funding was around 40,000 less than the previous fiscal year. So that's due to our lower ADA average. And then our federal funds was a big chunk of that that made our overall revenue down um because we didn't have the COVID funds like we did in 2324. Uh, and we use those COVID funds for a lot of things like
022the case manager or different services and providers. So um and some capital projects. So that just made it a little bit more challenging. Uh having less revenues and then as you could see on the previous slide having more expenses. So you're not having less you're not having more revenue to offset the increase in the expenses. And then this slide it looks a little uh confusing there with the colored numbers but I wanted to show the difference between the previous fiscal year and the current fiscal year. So, and any of the blue numbers are numbers where the budget went down um from the previous year and then the purple are ones that went up. So, again, that matches the snapshot where the services and operating expenditures. Um the blue piece of the pie, it was uh
023more this year. Um and then the classified salaries and then the other areas. The biggest change there at the top is capital outlay, but um being that we didn't have the co funds, we weren't doing as many capital projects like we did in the past with the cameras and the locks, um you know, devices, all the big projects we did during those three or four years when we had that extra co funding. So, usually we have around 100,000 we set aside for capital outlay. That could be like a roof or paving or a big facilities repair. Um, this past year we used it to finish up the lock project as well as we got a vehicle that was used for student transport. Um, and we had gotten some buses and electrical grounds equipment, but we
024had grants that helped offset most the cost of those. This slide is always important to have because it shows the picture of the district in terms of why is our LCFF funding going down. Uh if you look back to uh over 10 years ago uh when we had 850 students enrolled and then our ADA was 817 um that's pretty close to being only about a 30 difference. So you we used to have our enrollment and our attendance you know be a small variance whereas now um we're projected at having 773 students and the ADA is about 50 less than that and that's being pretty generous um because if you look at the 2425 year our enrollment was 794 and then our ADA at P2 came in at 732. So that's a variance of 60. So
025if you look at that as we're getting funded on the average attendance and then if our attendance isn't strong that affects how we're being funded and as as the years go on and now this year we're down enrollment right out the gate 20 less or 30 less than we ended last year with um and it's roughly around 11 to 12,000 a student in LCFF funding. So if if there's 60 difference there and you can do the math and know that's that's substantial in terms of what revenues we have coming in. it really is affected and they they have tried to pass legislation to have the funding be based on enrollment, not the ADA, but nothing has gotten past the the floor on that. Um, but it but we're seeing that and this isn't just our
026district. Districts across the state, which you'll see on another slide I'm going to show, are down in enrollment. Um, California birth rates are down and and um it's can projecting to keep going down in terms of enrollment. So, it's not something about our area or our schools or anything. Everything we have is really great up here. It's just a lot of people are a lot less people are having kids or people are moving out of California. So, you can see that here on this slide. I stole this from my um budget revise conference in May. Um the May revis uh the enrollment projections for the state. So, since just 2018, it's dropped by about 6%, but in 10 years from now, they're saying it's going to be going down 16%. So, um, you know, even
027though we had two TK classes coming in this year, we're down, um, you know, in the other grades where we used to have bigger class sizes or maybe we had four middle school classes that was Suma. This year there's three or we're seeing smaller classes um, for some of the grades. Some of them are bigger um, but overall being down and that's just the trend in the state with with people maybe just having one child or or not having kids till later. So, it's going to be an issue that's going to continue for our district. Um, unless all of a sudden we thought maybe having these apartments was going to bring in a lot of kids. And I know in the office they were like, "Oh yeah, six more kids signed up today from the
028apartments." But still overall we're down. So, it really wasn't it wasn't it was just net. It wasn't anything extra. So, this is always my big soap box that I get on with special education um because we're funded so minimally and we have whatever extra we have to contribute to that program comes out of our our main uh LCFF funds, our unrestricted budget. So, for routine restricted maintenance, we're required to put in 3% um of new expenses. So, it's just simple formula. So, as expenses increased over the year, by the time we get to the actual to the end of the year, um we we had to contribute a little more on that. So, that was a small change. But special education, when we adopted our budget in June of 2024, we had budgeted around $1,589,428.
029We ended the year with $1,711,792. [Music] So, that's the biggest increase there that you see in the difference at the bottom. um and all the all students have right to school and services, but the thing is we receive 300,000 in special ed funding. So if our program costs 1.7 million, we're making up 1.4 4 million of that based on um that's federal and state we receive uh federal is 69,000 special ed funding and then the state is the rest of that the 330,000 or or 230,000 I'm sorry. So overall, um, if we're only not even getting like, you know, we're just getting a small percent of the funding that's needed for the program and our hands are tied because of course we have to offer the services and hire the hire the parents, hire the
030teachers as our numbers are growing, but there isn't any additional funding that is given to schools to offset that. So anytime we have to the contribution it means it comes out of our regular you know general fund where all of our other items and salaries and and books and everything is budgeted. So it just it it takes from that without having any kind of additional funding coming in. And ever since uh I started here it was around 800,000 our specialized education program cost. So now we're at almost a million more than that. And um this year we've already even posted we posted four PAR educator positions. uh that we had to add because of um student services required in IEPs. So, we can't not hire the staff that the IEPs require. So, it's really hard
031without getting that additional funding to support those increases. So, our ending fund balance when we met in June and we adopted the budget, this happens every year, um where it it's an estimate of what the year looks like it's going to end at, and then the actual ending fund balance. And I've covered a little bit in the other slides, but in other years the difference was a positive where we had extra. This year we're we're at a deficit. Uh, as I mentioned, it was the uh the electricity, the legal. Um, our special ed prek grant was cut in half. Our LCFF funding was going went down. Um, and a lot of our sub budgets, not just classified, but certificated, every uh, classified and certificated, we're were way over what they normally were um, in a
032normal year when we build the budget, we just do kind of an average of that cost. And then if people are out every day, um, all the time, well, that budget's going to go up. So, um, that's another issue that we had faced. And uh also then I mentioned the service budgets like the case manager, the physical therapist, the nurse, all the programs that um part of the different due process uh services and and and as I've said students of course are entitled those services but we don't receive any funding to support those costs. So when we build the budget and we say, "Oh, last year we spent about 20,000 on the discount services and then we end the year and we spent 160,000 on those services. We didn't get any extra funding." So that
033eats into our ending balance. Um the biggest change was in the restricted balance and that's usually a balance that's just for specific programs. But some of the things that um were listed above at the end of the year when I load everything and start working on the budget I and then I see the true picture of where it's at and then I was like, "Oh, shoot." Cuz it was really it was short and we didn't meet our reserve. So at that point, we have to pivot and try to move. Okay, well this restricted uh budget can be used for this. Maybe we can put this position here. We can put these services here. And it's really just a lot of juggling and scrambling because if I come to this meeting and say, "Oh, we didn't
034meet our um our reserve. Our budget isn't positive." Then we can't pass the budget and the state will come in and take over. So, we don't want that to happen. But each year, ever since CO funds, this is what we've had to do. We would at the end of the year, we could move things to some of those one-time funds, those restricted funds to try to just stay um where we're at. And uh we're running out of options for that in terms of um those restricted funds being they're gone and we're not receiving any new I mean we're getting a small onetime grant um that's about $200,000 but not like the level of the coordinates and our staff there's all these things that we need to have but if we're not receiving the funding for
035all that we're really going to have to make some hard decisions. Um, but we did meet our restricted balance. Um, the the reserve, the 4% required reserve, and we only have a little bit over that, but our, um, reserve is supposed to cover your monthly expenses in case there was an emergency or something. Let's say they withheld our monthly allocation. And right now, um, that our monthly expenses, well, you'll see on the payroll pay payroll payment order, you proved in the consent agenda, it was over 700,000. Um and then plus the accounts payable um our monthly bills. It could be anything from our health insurance bill to our electric bill. We are not going to have enough in our reserve. Um but this has been the story for the last few years uh with with
036our um ending balance just dwindling and we're deficit spending. So I'm not trying to be negative, but I just have to be realistic as well. You'll see another item on the agenda for the CA waiver. This is something every year um since co it's been since that we haven't met CA. Um CA is the 60% requirement that 60% of your uh salary and benefits have to be spent on classroom instruction. We'll cover that a little more in the next uh item on the agenda. But I just wanted to show you this slide from school services showing um each year all the districts that are not meeting CA and actually in our C in our county when I asked everybody's getting a waiver. So everybody's in the same boat. It doesn't matter high school, elementary, district.
037Um again, it's even if you're giving raises and you're increasing services, your other expenses are higher and that's the denominator. So it it and it's an old formula so it makes it hard to meet. But I just wanted to show this because last year it was 57% of districts that didn't meet CA and this well this these slides I just got this from a recent uh conference that I went online but they it's always a year and a rear so we still don't you know we won't know actually the number I'd be curious to see for 2425 I'm guessing it's probably higher than the 59%. So if anyone has questions the auditors are going to visit at the end of October. Uh we've been working all summer on the audit uh since July. It's all
038virtual right now where there's been around 80 items we've uploaded um different reports and things they're requiring for the different funding sources. And then they finally will visit in October to look through any of the last independent study agreements, warrants, whatever they they're sampling at that time. Um and then in December we'll have the first interim report to see where we're at now. Um that is where what makes me a little nervous now because the deficit rolling into this year but then we added stuff this year it's going to be uh it's going to be tight and um hoping that we can meet that reserve. Um there isn't more stuff to move around. So um it's really something we're going to have to sit down with our community partners and take a serious look at
039what we are offering and what we can sustain. I have a question about the P Genie. Was that something that last year it was just quite a bit less? So the budget moving forward was less and then you just got a big surprise with that. No, what it is is when I build the budget, I roll everything over and then I look at the average like how much was spent and then usually I try to put a little extra, but the the rate, the PGD rate, I want to say uh I I can't remember what it was at this past year, but it was maybe 20 30 cents more per kilowatt hour than what when we built the budget. So, if it went from like 47 cents to 70 cents or whatever. And then um
040you know that's why I put in on the slide I highlighted yellow like people maybe take turn off your AC if you go home on the weekend or turn off your heat you know over breaks because um it was crazy the amount of use usage we had per norm compared to normal years. Another issue was our uh solar system that we have out um at Wuma was down for about 6 months. So having that in place, we purchased the solar uh the power from the solar at a fixed rate which is only 19 cents a kilowatt hour um for Wasuma. So instead the Wasuma bill was way higher too because it wasn't running off the solar. We were having to pay PGV directly. So it was a combination of things but um I think just
041the higher rate and then there was just a lot more usage. We've talked about maybe putting in some digital um thermostats and having a way to control those remotely. Um you know, or maybe just having like a campaign that goes out with principles and their staff, you know, like don't forget, you know, set it, set it, and forget it or the opposite of that. Don't set it. >> Um we did switch over for our gas. We saw some savings on that end. But yeah, the electricity and and the rates do just continue to rise. I mean, I'm sure you see that at home too as well with your own PG. And there's no special rate for schools or anything. Um I don't know. I I was really surprised because I always try to put a
042little extra there and then when I go to close out the fiscal year, I think what happened in second interim, it was over budget and um I I didn't I left it as it was and I should have added like another 60,000 each line to get us through the end of the year. >> Yeah. So it was a combination of things. >> Those smart thermostats are really good because you can program it, you know. >> Yeah. And that's what James and I were talking about, our new maintenance manager. And then you could control it on your phone, but you could set it like during school hours, off on the weekends. You could program it for the whole entire year to avoid the use non-usage days. >> Yeah. Because we don't want it to be like
043set in a number of people can't change it. But at least if it could in the off hours not be running. I mean, I've gone into places over the summer and it's like 68 degrees, you know, in the gym at at OCI or at OES and I'm like thinking, does that, you know, could it run at 80 during the summer if no one's using it, you know, um just looking at ways to save, but then if we did something like that with the thermostats, it would be costly on this end. So, we probably need to look into some grants or see kind of what's out there to help us get going with that or even if just some of the bigger facilities had them versus the classrooms. Um but yeah it it was uh it's
044pretty tough right now on that. Yeah. Thank you. >> So we are approving this correct? >> Yeah. So we'll call vote. >> I I Next item D is approve the 2024 2025 CA waiver. Is there a motion to approve this? I'll move approval. >> I'll second. >> So this I have attached um you have to have a waiver explanation and a application. Basically all the information is here in the um on the um agenda but it's as I discussed on one of the slides it's our total uh cost of classroom compensation over um all the other expenses. So um even though our salaries for instruction uh all the all the salaries increased 17% in the last four years so that's each year's raise added together the total cost of expenses rose higher you know so
045the things like utilities cost of uh books supplies uh staff services yeah fuel any of that that goes in the great the denominator there. So, if your costs are rising for all your other expenses, it doesn't matter if you um you know have negotiated you know raises and you're trying to be paying um your classroom staff and that includes aids and teachers, you know, at a competitive rate. Um this is a percent as I've mentioned before. This measurement is from uh 1972. So, it's antiquated. It takes out a lot of things that are important that are part of the cost of instruction. Uh, I did want to point out last year our CA percentage was 49.57%. Um, and and this year it's 52%. So, it did at least get a little bit better. It was
046um, and it was it's it's 1.1 million that um, would could be withheld from the district if we don't have the waiver that you approve and the county will approve. But last year it was 1,500 989,000. So, I try to find a positive and everything. That's kind of how I survive. So, I was just happy to see that at least the percent got a little closer to the 60 from 49 to go to the 52 and and the cost um got a little closer there. Um but if basically, like I said, if you don't approve u or if the county doesn't approve the waiver, then they could say, "We're going to take these funds back." as you've heard from my presentation that we can't um take that risk and not have that but the these
047years since postcoid and it was worse last year because we had a couple million dollars more in the bottom of the fraction because of the co funds um so uh we want you know the county to prove that waiver we don't want to have the funds withheld and so this has become a regular thing when I first worked here I didn't realize and we just met CA it was just a normal part of one of my forms that I do for the budget period period. And then I'm thinking then it became a whole another layer of things to prepare um by not meeting it. But of course um we don't want to be in that situation but a lot of districts are and um you need that waiver questions on this roll call vote. >>
048I I I thank you Tara for all your hard work. Thank you. Next item is approve the VLJ BSD board governance calendar. Is there a motion to approve? I make a motion we approve the calendar. >> I'll second. >> Um, one thing I did want to point out on the calendar is that um, and I know this is a living document, but uh, back to school nights are listed in September. Those are happening in August. So if those could be moved over to August would just be helpful for us. >> Got it. And we also talked about the board self evaluation which we did this last time in July. Weren't we going to keep it in July? >> Yeah, because usually we don't. >> Yeah, we don't usually need July. >> I mean we're doing
049our workshop. Well, I thought we would we would do the evaluation at the same time as the workshop, unless you guys don't want to meet in July, but >> Well, we're going to do a workshop anyway. >> You guys want the evaluation in July? >> If we're doing the workshop, I agree. If we're already doing the workshop, we might as well do the evaluation at the same time. >> Will we have two meetings? >> No, we'll be No. Do you want me to like have that typed on there? Do you want that or just do we know that that's part of the the workshop? >> Well, I guess if it's calendar and this is if we're going to do our self evaluation in July, then we should just put it in July. >> Okay. Is
050this great? >> So, wait. Do you remember this? >> Yes, you do. >> With all the arrows and the highlights. So Larissa and I looked at that and moved things based on our discussion. And then when we were doing that, we found some other things that made sense to move. And then we also recognized that there are items on this calendar that are not necessarily agenda items, but certainly would be good to have on here as reminders and know what's happening when. So the items with the asterric are agenda items and the other things are just events or things that we need to remember to do in those months. So I thought that would be helpful to kind of delineate that a little bit. So >> I um point of clarification um you were talking
051about the board self-evaluation and [Music] what were you what what was when >> this past time we did it in July with the part of the workshop. So >> it's on here in April. >> In April >> I know that's why I'm asking. >> So you want it in July? >> I personally do. Can we um would you be open to um leaving it in April so that we do the um survey in April so that we're prepared with data for July? >> Oh yeah, that's a good idea. >> That's a good idea. >> Or may So maybe it needs to stay like conduct or right and then discuss. >> Yeah. >> Right. Just a thought. And then >> yeah, >> if we plan on doing our own training again next year, do we want
052to do the governance handbook review during the training? I know it's a um living document as well. So, I was just bringing up other things that influence what you guys already talked about >> during during which training? The one that we're going to have in October. >> That's our retreat. >> Oh, I'm not going to be relaxing. The retreat. The vacation. >> I'm calling it a retreat. >> I'm trying to save district money, but instead of going to >> Why is it we call? Cuz I massage when I get a retreat. >> I know. >> It's like a conference or a seminar. >> Yeah. More of a seminar. >> Training. Yeah. >> Okay. Well, we can discuss this probably at our training. >> We can. However, board self-evaluation is on April and May. Yeah. >>
053Yeah, I saw that too. >> So, was that because >> Yeah. Well, yeah. Okay. I was just thinking that because we we initially get the evaluation and then we then get the information later. if that's why it was on there. >> I think we probably only need it once and then we're going to discuss it in July if we're going to do it in May. >> I mean, even though this is a living document, we want it to reflect what we're actually doing. >> Yeah. And it is kind of gu it's guiding us, right? So >> is is May okay with everybody >> for the to conduct the self evaluation and then discuss it >> at our um workshop in July >> okay noted okay so did we do a roll call >> I nine
054information item So, we have an enrollment report. Clicked on the wrong thing. Sorry. I like that calendar, by the way. That's going to be helpful. [Music] So, at the last meeting, we were at 773. This time we're at 770. Um it's up a up a few in bliss. Um and then some minimal changes at the sides just kind of usually fluctuates but throughout the year but I was kind of hoping it would fluctuate in the other direction. >> Can you remind us on what uh the what you base our budget on enrollment wise? Uh well when we built the budget uh we were using what we ended the year which was 803. >> So yeah so then that's why the first interim we'll have to revise but it's an a and then you get but
055you are funded on your ADA and it's a three-year average. >> So we ended the year last year with our ADA was 732 >> but in that three-year average we got funded at 749 ADA but yeah it'll still um the ADA is always less than the enrollment. So that number will probably go down even with a three-year average. >> Item B is the interd district transfer reports. So we've had four students transfer out and uh two went to Chanaki and two to Marosa. >> It's almost the net of the enrollment. There's three left but one more. Item C is academic achievement. >> I don't have any really anything to report. I'll have some I Ready data next month. Um and probably not CASP until it'll be close whether or not it comes out um in
056time for me to put something together for our for our meeting. So that might not be till November. Okay. >> Item D is the first reading of proposed board policy and administrative regulations. 15 proposed policies. Any questions on any of those? So, I do have concerns. As I had mentioned earlier, there's several Title N sexual harassment complaint procedures as well as another one. Well, there's two of those. See, there's scrolling down through all these. several and sexual harassment, athletic competition, at least those those uh if we if the current administration, as I was mentioning, the US Department of Education, Office for Civil Rights, according to a US District Court judge in Kentucky, they vacated the entirety of the Biden administration's 2024 title 9 rule nationwide. And so this letter which I gave forward in and
057Michelle dated February 4, 2025 indicates that these this is immediately effective and no portion of the 2024 title 9 rule is now in effect in any jurisdiction. So I don't know how we can be passing these policies if they are in contradiction to that ruling. >> So we're talking about sex based discrimination. There's one athletics and so some of these policies talk about males biological males going to female restrooms and vice versa as well as locker rooms. The one at the athletics is about allowing you know opposite sex to competitive sports. So I don't know how CSBA thinks that we can approve these if it's in violation of the new title. >> Well, they have a lot of attorneys. Yeah. And you know California. >> So I mean without having some time to look at
058what you gave me a few minutes before the meeting to look at that and digest it and look at these and do some research. I certainly can do that. Um, however, I don't I know that it wouldn't be a policy up for an update and an approval without it being vetted through EDC code and law by the attorneys that send us this through gamut and CSBA, but I certainly can look into it. >> Yeah, it's a good question for sure. I just also, you know, would hope that we would open our mind a little bit. And I think that there's this male female and those are the only two sexes, but there is interex. There are 1 to 2% of the population is interex. They're not male or female. They have both chromosonal hormones. Okay?
059And 1 to 2% of the population is redhead. How many of us know redheads? I know redheads. You know redheads. So, it's not as easy as trans and these people are choosing to be male or female. there is biological um happenings to some people that we don't know about. And so I feel like the law is trying to protect everybody and those people. And I get it's like, you know, non-trans and they don't want boys playing girl sports and whatever. But I just want you to, you know, research that and know that there are people out there biologically that are not male or female or have testes and a uterus. Like I mean, it happens. And so probably extremely small >> 1 to 2% again redheads 1 to 2% of the population of redhead and
060so is 1 to 2% of the population is intersect. So >> regardless >> we just need to open our mind because we have students in our in our district that we need to support all of our kids. >> That's fine. >> And I think the laws are just trying to protect them. And so >> we need privacy for all children in the restroom. And I think parents are going to be most parents too happy about a girl going into a boy's bathroom and vice versa. Eye share. >> It's been a conversation. >> Well, we have to be careful with what we say. I like we need to stay nonpartisan, right? Like when you're sitting here as a board member and I'm sitting here as a superintendent, like we need we need to follow the law,
061right? And we need to make sure that we're making things accessible for all of our students for the law, right? Of course, there are situations within the guidelines of the law where we can make accommodations and we can make sure that our students and our families feel as comfortable as they can, right? Um, so I will look into what you gave me. Um, but I trust that what's in front of us with these these policy revisions have been vetted by attorneys and um are following ED code and and state and federal law. >> So, >> and we want to be in compliance because we don't want to have any more legal issues. That's the key thing. And if we want to research this and look into all that, that's going to be legal things too,
062>> right? We have also discussed in this forum how we have dealt with these situations, these sensitive topics with families that the families come to us that we're working in collaboration. So, I don't want it to seem as if we're not we don't have our finger on the pulse of these situations and these sensitive topics within our district and that it's just, you know, mayhem going on in the schools and boys are going into the girls bathrooms and girls going to the boys' bathrooms. That's not what's happening. So, we need to be clear about what's actually happening within our district and how we are handling these topics. Yes, >> we have exceptional professionals that are walking through those things with our students and families regularly and doing a fantastic job with it. >> And as
063a board, we're supposed to support the families and the students and make it easier for them, not more difficult. >> Yeah. Does anyone have any comments in any of the other 50 policies? >> I did notice that we have um brand new and AI uh policy um policy 0441. Was happy to see that on the list. Yeah. Yes. And we have been looking at our um student and teacher use agreements to incorporate AI into that. And um the principles and I will be discussing that at um our next principal meeting and um we're making sure that what's in there is tied to policy >> and um our handbooks will be updated to reflect >> correct. Thank you. Next item E is schedule the board workshop for October 11th or the 25th. >> Do we ever
064>> I like to vote for the 25th. >> For what? >> The 25th. >> I was going to vote for the 11th. >> I was going to thumb wrestle. >> I know. We said to keep those two days open. >> I know, but I had the wrong days down. I had to open up the 18th. Oh, right. >> Yeah. >> All right. 25th is for you. >> I prefer the 25th. >> And I know voting is a democracy >> consensus. >> Thank you for taking that. >> Is that very professionally politely? I did put in front of you a print out of the book, The Culture Code. So, I ordered these books today and I'm going to get them to you. and this is what we will discuss um when we meet. And I still
065have not heard back from the principal that I'd like to come speak to us. That'll tie in very nicely with this book. So now that we have I asked her to pencil in both of those dates and she said she would. So fingers crossed. I will let her know that it's the 25th. And um >> And what time are we doing? It's a Saturday, right? Yeah. Was this all day or what? What time? It's like 16 hours from dawn to desk. >> We haven't decided on that yet. I know um Denise and I spoke you were going to look into >> a venue up um >> near the lake. It's going to have to be um agendaized, right? And so it needs to be a public setting. Um, but I thought maybe we can do
066it up there and then um afterwards maybe go get some lunch and then um >> so I'm hearing half day lunch. >> My guess I I would say put in your mind probably 4 hours. >> Oh, cool. First >> I mean we can go eight, but >> let's do 8 to 12 and then 1 to 5. >> Julie, what are you talking about? >> We have a lot of work. >> You really do. We worked over the summer through July. Like >> we have had more meetings. No, it's fine. I'm fine >> because we're productive and we're going to get things done. >> We will figure out a time once we have a venue more in mind and what the time frame is for that. >> But you are going to get this and we're
067supposed to read this before that meeting, correct? >> Yes, you need to read that before. >> Double checking on my homework that's happening here. The books are um due to arrive writing. So I will get those to you as soon as I have them. And um >> that's not item 10. We are going to talk about accomplishments and other reasons to celebrate from throughout the district. And we have Mr. Pru from Oak Creek Intermediate presenting. [Applause] Good evening everyone. >> Good evening. >> Uh let's see. >> I like the windbreaker. >> Yeah. >> Nice. >> I know. How do we get found? >> Some pretty good merch you got going there. >> Yes. Everybody should have one. >> Uh that's not what I wanted to do. Hold on one. >> Uh what's the name of
068this place? So it >> all right. Yeah. >> Okay. >> So here we are really wondering. >> Thank you. motion. >> Okay. So, um we've had a lot of things going on, but um a lot of them are just kind of start off to school kind of stuff. Um M Town was talking about the Williams visit and the compliance uh part of that. We had that going on. doesn't really lend itself to pictures a whole lot, but uh so I'll talk about a few other things after I go through this, but this is kind of just a slice of life here at uh at Oak Creek Intermediate. So, some pictures of people in classrooms out at the playground buying some snacks, playing tether ball, basketball, um you know, doing their thing. So, um I I
069reported last time I was here that things were going well and the feeling on campus was was positive. uh that remains. Um some of the students are getting a little more comfortable um and so I'm helping them be a little less comfortable on occasion. But um but you know it's going well and that's good and the the overall kind of feeling of the whole thing is is positive and that's >> it's a vibe. It's called a vibe. >> Thank you. >> It's a little too much for right now. Yeah. Can't do it. Um, so here are different staff members. We have uh uh this is George Warhe. He's our um over over here. He's our intern psychologist with the Karen O'Harn. Um we got we got all sorts of people. Even I made this one
070here with Mr. Peterson. Um so, uh it's been good to have still have our nurse on campus. It's good to have Mikey back and uh you know the the staff's been they're all smiling here and everything but they're actually smiling most of the time which is really nice and things are things are good. It's it's feeling good. It's got a good what's that word? I can't remember. >> I couldn't help myself. Um we have the YHS homecoming is coming up on Friday which is about a month earlier than usual. So, it's really kind of put the hurt on us. Um, so even I am helping u make some of the stuff. Um, but we have kids pulling together stuff. We have some community members, all sorts of things going on. The theme this year is
071New York. And so we're doing like a New York skyline kind of deal. And King Kong and then our uh, you know, our coyote and the Badger. and then, you know, somehow or another we'll uh work in all the other ascots and have them be in jail or something like that like we did last year. It's fun. Um here's a right now we have girls volleyball and boys um flag football going on and we have an A, a B, and a C team for girls volleyball. >> Wow. >> Um and Miss Lor's been coaching that with some help from a couple parents. Um it's been going well. They've she's got it broken down to that where the A and the B typically play uh the C plays in with the B after the other games.
072And um she has practice for the A and B teams on Tuesday and then AB and C on Thursday. and they've been even meeting in her room at lunchtime on Wednesdays to watch some volleyball uh videos and things like that so she can help give them um have them look at some skills uh that are kind of hard to uh recreate during a practice especially with so many young ladies out there. So um so that's been good. they've been having a good time and there are some uh some people playing who haven't normally played sports and so that's very cool and she found that way to be able to keep it where no one needed to be cut and everybody could could play. Uh football also we have we don't have an AB and C
073but we have a ton of players. Um I think we have 18 players on the A team. 18 players on the A team. Um so that's at least two teams. That's a little over two teams right there. Um, so they've been having a good time and playing well. Uh, we had our two first games at home and this week we go down to Hillside. That's a long drive. Um, but we'll get down there. Uh, up next we just have we've been having some lunch outside. We've been having lunch inside. um depending on everything, the uh clearly the smoke and all that kind of stuff's been a factor, but when we have home games, it's easier if we can have lunch outside because then we can have the gym all set up and ready to go.
074We don't have to clean it up and we can get right to playing. So, it gives our our girls in this case more playtime. Um we've been having awesome lunches, uh fresh fruit. I mean, these are just kind of stock photos and things, but um but Bethany and the crew have been serving like strawberries and blueberries and blackberries all I mean, good good good stuff. Um and she's getting, I'm sure you guys are aware, but more equipment to be making more things uh from scratch, which tastes better and it's better for you and it's cheaper and all the good stuff. Um, so they've been doing a great job and um, and so it's been good to work with them also and the kids are really enjoying having a wider variety of lunch and and having
075different options like that. And breakfast has been going very well also. Um, our electives we have, let's see, up in the upper left we have Lego robotics going on. Uh, in the lower left we have Miss Dent with theater. I cannot tell you what these young men are doing right here in the middle. Don't know. Um but over here in the upper right we have um I Oh no. Okay. So that is um a rockets class where they start off by making like um even air propelled rockets but then end up with rockets that shoot up little motors and they and they're pretty cool. Um, and then again, oh, okay, here's some kiddos. All seven Lego robotics in the lower right. And I won't use the word finally, but happily we have band now. Um,
076and so this is our some of our students um getting into band. Um, our band teachers is great. Uh, the kids are happy to have it. I we have 19 or 20 kids in band in the elective right now. Um I I think it just went up to 20 today because we just got a new student in and he's a band member. Um so so that's cool. We have a decent sized room for them and as far as I know we have uh all of the instruments and things like that that we need. We'll definitely be doing some ordering when it comes to music stands and chairs and things like that. But um David's been very easy to work with and and I keep asking him like when we want to order this stuff, what
077do we need? And he's like, "Oh, you know, he's super super super mellow and like he's just like whenever whatever." I'm like, "All right, well, you need to let me know cuz I'm I don't know what we need or what." But he's very good and uh and that's um okay, stay tuned. We have a lot of other things. The Williams report uh went really well in my opinion. I got the written report a little bit ago. Um the things that we the things that we didn't fall short on were things um we didn't fall short on any of the curriculum things. We didn't uh the one safety issue that got brought up were some um Chromebook plugs that were out uh on the ground as a tripping hazard. Um, super easy fix on that kind
078of stuff. I need to document what we've done and send it all in with them in a nice tidy package, but it's pretty straightforward. There were some tiles missing from one of the restrooms we're going to fix up. There were um there's some broken concrete that we already have a bid on that it's it's actually about 30 by 40 ft, maybe a little bit bigger, that's just beat up. And we've been doing a lot of work around there. Um, we have tons of joints in the concrete on campus and so this was poured and that was poured and this one over here and there's a tree here that's pushing that one up and so we have all these offsets and they've been dangerous. So over the past couple years we've really worked on and I
079guess it was this summer ground someone came in and ground a bunch of them down so it takes that lip away and it's much safer. Um, this will be this is out on the playground and we'll get a fresh slab of concrete out there. We'll be able to true up the sides. It won't be broken on the edges. It'll be much nicer for sure. Um, so it'll be uh easy fixes. We had a couple kids who said they didn't have internet, so I'm looking into that right now. Um, that was quite frankly a surprise. Um, but it also pointed out to me that that's uh an active step that I need to take at the beginning of the year is to make sure that people have internet because I was like, "Wow, they didn't say
080anything." And then I also the next thought was I didn't ask anything. So, uh, that'll make it to the menu next year is is to make sure that the students have have the internet. There were six or seven students who reported that. Um, I think a couple of them were probably jumping on the band wagon, but there were a couple without. So, we'll get all that stuff taken care of. Um, I don't know. You want to have some fun, come over to the uh to the YHS Friday morning about 10:30 or something. We're having the uh the parade going on over there. Should be fun. Lots of candy we put out for the parents to donate candy for us to be able to throw out and they come through big time on them. So, that's
081awesome. Anyway, thank you. [Applause] >> Superintendent report. >> Just a couple things. Um, to piggy back on what Tim was saying. Um, I just wanted to say thank you so much to principles and teachers and maintenance staff for doing everything they needed to do for the Williams monitoring. it was new to everybody and um I know teachers had to like take things down from up high and take things home and move things around and so it was a big ask of everyone and everybody did great and pitched in. So, thank you and u Mosas I believe they're coming to our November board meeting to present the reports. That's my understanding. If they're not here in person for sure, I'll have the reports to pres um to present to the board. Um but overall everybody did
082great for um first rodeo if you will. Yeah. So it was good. And then um I wanted to also say thank you to food services. I know two or three weekends ago we had the power went out on a Saturday and so um Bethany was great and um Tara and I worked with her on that Sunday. She came up checked our temperatures of our freezers and our refrigerators and figured out what needed to be thrown away and did an inventory. So hopefully we can do a claim. Depending on the dollar amount, we may or may not get some of that money back. Um, but she was a great team player and helped to do that and made sure that we had what we needed to be students on Monday. So, um, you know, all of
083those kinds of things that happen in the background, we have wonderful people like Bethany and all of our departments that are always willing to step up and and help out, make sure make sure it just keeps going on. But the the play keeps going. So, um I just wanted to say thank you to them and to everybody else with the Williams. So, that's all I have. >> Board member comments, Julie. Nothing tonight. Thank you. >> Me neither. >> Really? I have several comments. >> Uh first of all, um I volunteered in the garden at Wima this week. um talked about corn and they made bug traps and I was at the berry station so I got to use a really corny joke saying have a very good day went over really well honestly and I
084got to use it multiple times because we had lots of groups so um and so that was a really fun day and it's really neat too to see the kids interact in the garden you know I don't even know about how our food's grown and I'm an adult. And so it's really neat to see these kids learning at such a young age where the food comes from, what it looks like, learning that the berries are a flower first and they need the bees for pollination, all these things. So, I learned a lot and um and the kids did, too. And it's so neat to see them being able to actually go find, you know, find the flowers in the in the strawberry patch and see, you know, they're actually seeing that life cycle happening in
085real time. So, um, it's a wonderful program and seeing the seeds that we planted in, you know, in the spring now and making giant pumpkins and so it's it's a it's just such a neat program. So happy to um volunteer there. And then um today I began um a master's in governance um class. It's a series of classes. It's it's five modules that are eight hours each. So these are all designed to help me become a better board member. So, I had my first module today and it was from 8:30 to 12:30 and I have another one tomorrow 8:30 to 12:30 and it was phenomenal because you know those kinds of things sometimes you're a little apprehensive like is this going to be good or is it going to be absolute snooze but it wasn't
086at all. It was dynamic. The speakers were great. There were 40 other participants from around the state. We were in breakout sessions. We just had discussions,orked. It It was It was just phenomenal. So, I'm excited for the future and what this is going to do for me as a board member and what I can potentially share and give um back to our board. Um so, I'm excited for that. And that's the end of my comments. >> Wonderful. Well, I just am so happy to hear from our superintendent in close session that things are going so smoothly in the district. So that's that's really wonderful to hear. We don't always hear good reports that way. So appreciate that. But since uh part of our responsibilities as board members to keep on top of legislation, I did
087want to bring forth information on assembly bill 495 and it's called the family preparedness plan act of 2025. And so uh there were just some amendments made that the Senate made u just the other day. But what this is, it was created with the intention to help uh immigrant children whose parents may um be deported. And so the idea is to have a caregiver um take over and they fill out an affidavit which you can see online. But the concern about this is um is the person who can take uh custody of the child. They can be a relative, but a very distant relative is what they're allowing. It's very broad. There's no um parental notification required, no notary requirement. It grants the same rights as care as as are given to guardians. It amends
088education code relating to immigration that they can enroll minors in school and consent to medical care. So, um it's a big there's a big concern that this uh leaves the door wide open for abuse u because there's no real control over this. Like I said, there's no court order. So, there about 5,000 people that attended one of the uh sessions in August. It was August 19th. And so, um the Senate just went ahead and pushed this through. So there's still an opportunity to contact uh our legislatores legislators and also uh Governor Nuome. So anyway, thank you for letting me share that and hope everybody has a great night. >> Okay. Okay. And the next thing here we have future agenda items. Anything? Um I did want to mention something um that was discussed today in
089one of my sessions was you know ADA attendance all these things that we've been talking about tonight and um one of the presenters said that at each board meeting they have attendance reports from the schools and so each month they receive a report of what the percentage is of of the attendance for each school site in within the district. And I would like to ask that maybe that's information that we receive especially when we think about how the funding is tied to this and we're struggling with that. And so we if we as a board can see a trend or we know what's going on and just >> we usually have that when we have the enrollment report we have that ADA report but we didn't have any data since school just started but I
090usually include both on the agenda. Okay. >> So it has the attendance percentage and the enrollment on that report. >> Okay. But if you want something more detailed, I can look too. >> No, as long as we have the percentages for each school, that would be relable. >> All right. Thank you. >> Anything else on future agenda items? No. Okay. Next meeting date I showc [Music]