001e e for iing on the district YouTube channel students would you like to lead us in the pledge today to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible liy and justice thank you okay can I get an approval of the agenda please I move that we approve the agenda is written thank you may I get a second a second thank you roll call on one second I forgot that I need to update the attendance cuz she got here late so let me add her so that she so shows up for us okay thank you okay president s yes trusty grubs yes trusty moss and trusty Meli and trusty hirsh yes thank you all right uh next up is item eight our highlight
002for the evening and Dr Wright is gonna make an introduction here thank you hey good evening at this time I'd like to call up Dr John OIC um our director of student services he's going to share some attendance updates with us this evening do I use this okay cool all right good evening Board of Trustees good evening Dr Wright uh thank you for having me this evening it's about a year ago the September board meeting of last year that I gave you in attendance update part of our attendance campaign so I wanted to provide you with an update uh September is uh attendance month and so it's a opportunity for us to share the importance of it and share our strategies towards uh getting our students to school so the key points tonight that I
003want to share with you I want to review the plan I shared with you last year the 2324 plan I want to share with you our notification system for students when they are not at school I want to share data um that I shared last year in tentative data for last school year so what I shared last September was from two years ago what I'm going to share tonight is tenative data for last year uh with the efforts that we put in then I want to share with you uh what we are continuing to build for 2425 all right so last year when I met with you I talked about our tiers of intervention support for attendance you'll see here we have Universal supports we have tier one tier two and tier three tier three
004being uh for students that really students and families that really need support in getting to school um last year our Focus was a district culture on promoting attendance and uh making sure that all families know the importance of getting their children to school and finally Community engagement got to turn this to I wanted to share this again because what we did last year in building the culture around attendance was really a reciprocal practice where Not only was it the sites it was the teachers at the sites it was a front office staff it was the administrative staff and it was also here at the district office um and what this signifies or what this shows are efforts that the sites would do daily what they would do weekly as well as monthly this next one
005that I shared last year this is student services how we're part of that reciprocal culture and things that we we were committed to do and did weekly bi-weekly monthly and quarterly and I'll share some of those highlights with you later this evening when it comes to informing families that their students are missing school and how important school is uh I like to think of it as sort of two different rad roads two different Lanes on a on a road traveled there's The Chronic absenteeism which is a more of a trauma inform practice and then there is the truancy path which is more punitive uh chronic absenteeism is a child is considered chronically absent when they've missed 10% or more of the school days enrolled and that's for any type of of absence it's for an
006excused absence an unexcused absence an unverified absence and also a suspension and also a tardy more than 30 minutes um what I want to highlight here is one of the new things we have last year part of the what the sites would do for the uh chronic absenteeism with the first letter that goes home is they were asked to engage with the family and do a re-entry form um that wasn't as successful as we would like because there were lots of kids that met that level every week and so what we did this year is we actually embedded that survey into the letter that goes home and then weekly uh the office manager for student services and I review those then we reach out to the school their tier their tier 2 Team um if
007there's any additional support the family might need on the other side the treny uh well let me go back to Chronic absenteeism um site admin after the student has missed 10% of the school year um or 10 10 days or 10% of the school year they have a meeting with the family and at that point per board policy they can start requiring a doctor's note for absences um if the child continues to be out we have what is called a it's a mass meeting it's a multi- agency student support meeting and that's a lot like sarb but it is much more uh trauma informed we work with the family we have a team here um now I want to switch over to the treny uh this is for students who miss school uh for being
008unexcused unexcused absences unverified or tardy more than 30 minutes um the I believe the uh new policy was reviewed again this evening by you and there are some new things that we will be reviewing with our staff once that has been published in official board policy because there were changes to that and we want to make sure our folks on the front line know how to support our families all right now for the exciting stuff I want to share with you on the left this is the number that I brought to you last year 21.1% of our kids were chronically absent meaning one in five kids one in five kids missed more than 10% of the school year last year with the efforts we had had in place our tenative data says 10.8% of our
009kids were uh chronically absent that that's a decrease of 10.3 percentage points the left is 2223 and the right is 23 24 school year that's correct thank you yeah so the the one on the left from 23 that was reported on the California dashboard and we will have our real official number probably in the next month or so when they publish this year's but from Aries our student information system uh we're looking at 10.8% were chronically outset all right so moving forward we can't just settle for that we want to you know keep working and supporting our kids so I want to share with you um our plan for attendance Awareness Month uh a postcard competition that we have in place short-term independent study uh monthly best attendance and most improved attendance Awards and regular
010communication regarding attendance so this first one uh the picture on the left is from attendance works that is a nonprofit that works with school districts all across the country I've been to several of their webinars and they sort of support uh this attendance month on the right that's something both of these images went out in Dr Wright's newsletter last week the one on the right shows the effect at the elementary level of not only missing five minutes but 10 minutes 15 minutes or missing the entire day just how important it is to be at school especially the start of the day where at our elementaries that first 30 minutes is designated for social emotional learning we want the kids to be connected uh to our school this next one this was a a fun idea
011um over the summer and it got off to a soft start but what we did is we promoted a postcard competition the postcard competition um was for kids to come up with postcards if you want to pass these around I have the examples that were chosen um on the importance of going to school and so at this point a couple of our schools have done this I shared it with the high school they're going to have one of their art classes do it um and I really think it's going to gain some traction we just today received 150 copies of each of those postcards so our next step is we've identified kids who are chronically absent last year in grades TK through four so K through five this year and our Wellness Center techs are
012going to reach out to them with a postcard inviting them to the wellness center to enter a drawing and if they win that drawing they're going to get a really cool backpack that comes with pens that you can decorate um and we'll probably have like fidgets or something for them to get while they're in the wellness center but we want to uh you know continue to work on that and I also part of the competition was they could write quickly why school is important so I just wanted to share a couple of these uh this one says show up for school show up for yourself so one says daily attendance is important because it means that you're showing up to do your best and work hard at school also all the teachers try their best
013to do fun and engaging things with you show up every day make it all the way this one says it's good to go to school because you will learn in a fun way then you will play with your friends and you can eat so if you don't go to school you'll miss everything don't skip school and finally this last one I want to share is I like school because I like talking to my friends and learning nice so nothing better than receiving real mail right all right the next thing I wanted to highlight was a a new um board policy that you guys uh approved last meeting we're rolling this out at all our sites um this was added to the site responsibilities so couple of the highlights to the changes a short-term independent study
014can now be between 1 and 15 days so if a family knows their child's going to be out on a Friday they can contact the school and recort and Report or request short-term independent study the student completes the work and then it counts as the student being at school that can't be more than 15 cumulative days in a school year so it could be you know a set of three a set of five you know up to 15 um and also tomorrow we're meeting with our office leads and we have a uh something you can put into Aries to get a report of every kid that's out that day and so by 10 o'clock we want to send an email to all those families saying hey if you turn this in before you get back
015to school you can request independent study and it'll CH it'll count as your child being at school so this is a huge game Cher and I think something that'll help us uh next year with our attendance numbers um and yeah so those are the the big changes with that that I wanted to share with you one of my favorite things is visiting all the school sites on the first of the month or as soon as the first of the month that I can I got to say I the the trophies could be a little bit bigger um but they are they're loved like when I walk in on the first everyone's like oh did we get it did we get it um and they're they're disappointed when I walk in at the end of the
016month because I said does that mean we didn't get it next month I said well you'll find out on Monday or tomorrow um but this is an example last year where Matthew Turner got the best attendance for a month and bonisha high got most improved so not only are we looking at the best attendance but we also are recognizing the school that has the most improved attendance and um this was added as a student services responsibility to our reciprocal practices and then finally um we provide this every 10 days to the school sites so this is an example um what this shows is chronic absenteeism the different tiers so it shows 0o to 5% 5% to 9% 10% to 20 and then 20 and above um so every two weeks we provide them a snapshot
017of their school there are no names associated with it we then there's a tab on the bottom where they can do it by grade level so at the high school they can look at ninth grade they can look at 10th grade Etc we have another tab that just identifies students who have a individualized education plan um and finally at the elementary level it's broken down by classroom and so these are provided to site administrators every two weeks and they share it at staff meetings I believe they share it in news letters to just you know continue to promote the importance of attendance so do you have any questions I just want to thank you for being so Innovative and and coming up with these kind of 21st century ideas to help um encourage our kids
018and I I love that the the law change that we have to that we can get uh the money for the students being in the seat even though they'll be at home doing the study I think that's great it will help but um but thank you I mean well done well done thank [Applause] you okay um we're going to move on to our reports and is it Kira Kiera or Bella Kira Kira okay Kira would you like to share some Liberty High School information of course um good evening president Zeta superintendent Dr Wright fellow trustees and cabinet members last week we acknowledged suicide prevention week we learned how it's okay to not be okay and we shared how we could support our friends we want to thank the Kyle Highland foundation for hosting their chalk
019for Life event this week we are recognizing the beginning of Hispanic Heritage Month we have several activities planned including learning about the landmark California case of Sylvia Mendes in 1946 the Mendes family filed a lawsuit and won the argument that segregating children based on ethnicity was a violation of the 14th Amendment the law was passed ending School segregation in California for students outside of California school segregation would continue for another 8 years Liberty High School students have been on the move this week several students went to Solano Community College and visited their auto program yesterday we went to San Pedro Valley Park to practice our skills for the upcoming forestry challenge we met up with a Forester named Bob and we walked around the park while discussing um types of trees we might have to
020identify for the forest Challenge and um we learned how to chain walk which is walking in 66 feet learned how to what chain walk which is how you count your steps and walk 66 feet thank you yes today more students went to China Camp some of us went mountain biking While others hike this historic area next Wednesday September 25th at 9:00 a.m. we will be hosting pastries with the principal we are inviting all parents and Guardians to attend if any of the board members would like to attend please let us know lastly we want to give a big thank you to our visha Unified School District Maintenance crew we have we have had many projects including hanging up our newest newest art newest art pieces they are helping make Liberty look great on behalf of
021Liberty High School thank you thank you thank you all right and now we have Bella Issa okay Issa um R Renteria thank you and that's with VHS go right ahead good oh good evening president Zeta superintendent Dr Wright fellow trustees and cabinet members I am Isabelle Ria the junior treasure for banisha high school I apologize on behalf of Bella she had something unexpected come up and could not make it in the past two weeks we've had two football games two home football games the first one we won the game against Vallejo high in the second game we unfortunately lost to SAC Sacramento High we have themes for each of our student sections the first game was the jungle as we named our student section the jungle last school year and the last game was blackout
022last Friday we had the club Fair where students were ble to show off their clubs and check out some new clubs today leadership uh held the exhibition fair in the quad this was similar to the club fair but it showcased the different events leadership and different groups around campus put on throughout the school year we also announced the homecoming theme um at the exhibition fair and that is old Hollywood um on Monday we also celebrated Mexican Independence Day in the upcoming weeks leadership will be continuing to work on events for home homecoming which includes the Spirit Week movie night and dance and things such as the Halloween event which is a trunk or treat the next home football game is next week and the theme is being decided by the jungle crew and Leadership this
023week on behalf of bisha high school thank you thank you thank you so much Now ladies if you would like to leave and go do homework you're welcome to do that and if you don't have homework great read a book thank you so much for being here all right now we have the superintendent report Dr Wright right good evening it's been a great start to the school year um through the month of September I had the pleasure of visiting the elementary schools and uh doing classroom visits and walks and experience has just been it's been phenomenal um I want to applaud our elementary teachers uh we implemented new curriculum Ela curriculum and when you do that you've got to almost retrain yourself on how you're going to deliver your lessons and it's more work H
024there's no doubt about it but they're doing it flawlessly our students are engaged um I can't say that I've worked for a school district and walk through classrooms where you go every student's raising their hands you're participating you don't see the behavioral issues it's it's just phenomenal job that our teachers are doing with classroom management and delivering the new curriculum and I also want to applaud our students for wanting to be Learners so so if you haven't done it and I know um trusty grubs and um trusty hirs we had an opportunity to walk and and and they'll share with you but if you haven't had an opportunity to go into the classrooms um it's definitely worth your time it warms your heart every time the kids just want to wave and say hello to
025you and it's just it's I just highly recommend it I also have some really good news y'all ready for it I got a call from the California Department of Education on um Wednesday and they shared that b the bonisha Unified School District recorded the highest growth in the state of California and math for students moving into the category of meeting and exceeding standards wow and you know I had to step back it's like I paused and I happened to know the person and I said are you kidding me like are right like No And I said that sounds like this is like a a feature like front page of the publication conversation like possibly and um we want to have we want to learn some information on what you did and I said well I
026got to gather my thoughts which is code for I gotta call Leslie and Stephanie Rice and get some data some additional data and uh we called them the following day and um and we shared some of our strategies um starting from mindset all the way to the hard work that our administrators are doing the hard work that our teachers are doing um and it was it was a great conversation so um what see we'll wait to see what happens next but um number one in the state for moving students from meeting in exceeding standards and a 7.7% so um something that we definitely need to cell and I got to say this because we're about continuous growth right we'll celebrate today we may even celebrate tomorrow but this becomes our new floor we will continue
027on so um we will not rest we'll continue on so thank you teachers all employees actually certificated classified and as we were thinking about some of the strategies we also have to remember the things that you can't necessarily connect to it right we have wellness centers we have counselors we have all sorts of programs that contributed to our students our attendance coming uh you know contributing to this so we just have to be mindful of the uh holistic approach that we take to educating students and it's really paying off the hard work so again this has becomes our new floor and as a district we will continue to build from where we are now so I just wanted to share that with you I I so you're saying the number one getting kids from meets
028to exceeds what what is what do we you said meets an oh any students that were not not in the meeting or exceeding standards bands they moved into them in into meet or exceed okay into thank you that's aw excellent so um also as we mentioned it is uh National Hispanic Heritage Month and uh gives us an opportunity to celebrate histories cultures contributions of American citizens whose an ancestors came from Spain Mexico the Caribbean and Central and South America and that is between September 15th and October 15th and I also want to acknowledge on uh September 27th it will be the 57th California Native American day which celebrates the distinctive culture of Native Native people indigenous to California couple of events that we have coming um and I do want to apologize the dessert with
029the superintendent I actually had two dates on a calendar one was last week and one is next week or one was this week one was so we had a couple of folks show up and I changed the date in my newsletter and it didn't get out to everybody so the folks that showed up on uh Tuesday night I promise if you come again I'll make the dessert worth your while buy a little extra make sure it's some good stuff um but it is going to be on the 24th at 6 o'clock right here in the boardroom and um we're going to start talking about new the we rolled out a lot of new policies and procedures so we just wanted to give them an update and have an opportunity for them to ask questions and
030get some clarity on some of those policies and procedures particularly the volunteer in the field trip one and I think that's going to generate the interest we'll also have a Q&A um for any other topics that folks want to discuss um also we sent out the save the date for the state of the district as you know we um approved our new strategic plan give the um Community um a sense on what's on the horizon we put out a save the date for October 15th but we're going to we're going to change that date and push it back to January 22nd gives us an opportunity to really dig into the budget and give us an understanding on where we are fiscally and it also gives us an understanding to make it a holistic event you
031know trying to do it by the 15th it would have been executive cabinet um standing up there and kind of giving a presentation but I just have this vision of having a student panel having them involved having a band play having teachers and staff members involved so just make it a little more inclusive so we're going to slow down a little bit and uh we're going to do it on January 22nd and we'll send out some correspondence tomorrow regarding that and that's all I have for today thank you thank you all right um those are all good things I mean those that that jump with the kids with math that's amazing um we are now moving on to board reports and do any of my fellow trustees have anything they would like to share Mrs
032grubs on um on Monday Dr Wright Mrs HH and I um went to visit Robert simple and Mary farmer and and those classrooms were so calm um we got to see the new uh Ela curriculum in action it's fantastic um but but the whole the whole environment the the atmosphere in the schools was so welcoming and so uh the kids were just so calm and then on Wednesday Dr Wright and I went to um Henderson and Matthew Turner and what we found out at Farmer on uh that Wednesday was it was Damon day and Damon did not Dr Wright did not have his iPad or but he had a good R going you know so um it was it was pretty funny uh I anyway so it it was great to see it was really
033great to see the curriculum in action especially the um the ELA components um and the teachers were amazing and there flipping through the slides the kids knew what they were doing we saw spelling lists and uh pretests and it was um it was very enlightening and and uh the teachers seemed to really be loving the the new Ela curriculum so it was good to see that thank you that's it welcome anybody else sure yes so as Miss grub said um I I was able to go to Robert SLE and Mary farmer and agree with everything just want to add on um that the the kids were so engaged with the material and I also saw what Dr Wright was talking about with how um it's got to be difficult to ramp up and be able
034to teach a new curriculum like this this is this is an ex this is a mey curriculum um and it it required you know 100% Hands-On the whole time everybody was engaged and so I was very impressed very impressed and thank those schools for hosting us thank you um I also attended the Highland Foundation Walk For Life um maybe about a week and a half ago and I'm really glad that um that I was able to go and I thank the Highland foundation for putting on the event it was was um it was a somber event it it's the 10th year anniversary of Kyle's passing um there were vendors there uh great discussions I made new friends I um you know it was I'm very thankful to have been part of that day so thank
035you to the Highland foundation and for all that you do for our students um and then lastly I attended the BMS back to school night which was very well done um princip principal Nelson I want to mention does a slideshow in the beginning with all the parents and community members who are there and he introduces every single person in the school everybody food cafeteria you get to see a picture and a name custodians and I think that that is awesome and it gives a whole view of the of the school so thank you thank you so much nothing else um the only thing I would like to share with you is I got a letter from salana County Office of Ed education um it's from lazette Australia Henderson and she's our superintendent of schools and
036they they every year they have to um go through and approve our our lcap and approve budget and all these things well the letter that I received this time was for the lcap and it was approved and I just I am tickled because that is such a great thing it's not always easy to do that and I appreciate the work that all the staff um had in and parents even that that took place in um giving their thoughts about what the lcap what they thought the lcap should be and then I Dr beatson I don't know you kind of smsh it all together and make it beautiful and so thank you thank you so much that's the end of my report reports um moving on we have comments from members of the public all functions
037of the board meeting including public comment will take place in person members of the public May address the board at a regular meeting on any uh on any item within the board's jurisdiction speaker cards are available at the entrance table please note the item you wish to speak to and submit a card to the board secretary the board president will call open session General comments during the public comment item comments for items on the agenda will be called during the specific item comments are limited to no more than three minutes per speaker or the board May limit the total time to 20 minutes per item with the timer displayed on our monitors by law no action may be taken on any item raised during the public comment periods and matters may be referred to staff
038for a placement on a future agenda of the governing board and lastly please be reminded to keep your comments respectful as there may be students watching the board meeting so thank you and we do have two public comments today um the first one is it Alicia Alicia if you would join me or join us thank you hello hi um my name is Alicia and um I have a couple things I want to say um I have this that I wrote so um I grew up in this town and I'm 51 years old so I think I can speak on behalf of the different changes that have happened over the years which I believe are positive um for the most part I can speak about these changes um it used to be a military town with
039a lot of brothel it also used to be a predominantly white and Portuguese Town um in my teens I heard of stories about the way things used to be in the very early 70s and before that pertaining to um I guess racism and how um uh so most we only had a small group of black people that lived here and apparently they lived in one section of town um and um with that being said I would like to say that my aunt Debbie was probably the first white woman here in town to ever marry a black man and I have two cousins by them and Tanisha and Shannon and um so that being said when I was in fifth grade not even thinking about it this town started to become uh more diverse which is
040a good thing and um and I think also this town as far as I can remember is always um been very peaceful and welcoming and a great family town to raise kids low on crime and um making it a place where people would like to raise their kids um I do believe it still is I hope and pray that it stays that way but I am very concerned about some of the uh curriculum that has been implemented into the schools um and I speak on behalf of thousands if not millions of people around that are afraid to speak up um those things are regarding gender identity and critical race Theory and equity and they seem to be a little controversial and causing Division and confusion and so therefore um I would like to suggest that
041those things be removed from the school's curriculum and that the focus would just be unkindness and no bullying treating people the way that they would like to be treated and and um concentrating on the math and everything that you guys are speaking that is going well with the new Ela thank you thank you um next we have kashana Harmon Lee um if you join us at the podium please good evening trustees superintendent uh Wright and uh assistant superintend pson um first I would like to thank um the whole district for inviting me to participate in a strategic planning committee it was um very informational it was a joy to be there to actually see exactly how that process took place and I'm actually excited to see um what we or the district has come up
042with uh as it's been completed um another thing I want to thank the district for is for um encouraging inclusivity uh hearing Dr Wright speak about Hispanic Heritage Month and also the students it shows that the district is growing in many ways that it wasn't before and it makes me proud um I would like to invite everybody as November comes up to the Ruby Bridges walk to school day last year we had an amazing turnout with the whole District participating and even though November 14th is a couple months away we are already starting our planning and it would be a joy for you guys to put yourselves on the calendar and it would be amazing for you to join our students um as we celebrate such an important part of our history as we are
043united to stand together and educate and and I don't even know no I don't even know what's going on my kid was asleep over there but it's just it's a wonderful time to celebrate and acknowledge that everybody can learn together in one place side by side so thank you and that's all I have I'm gonna get my kid home now thank you um I just want to clarify the date you said November 14th yes November 14th okay thank you so much oh we're not supposed to do that sorry I just think that's a good thing that's that never mind anyway we're gonna move on to the approval of the consent calendar background information on these items is provided to the board prior to the meeting common motion takes action without discussion on a roll call
044vote unless a discussion of items is requested by the board members so um can I get an approval of the consent calendar as written I move that we approve the consent calendar is written okay may I get a second I'll second um roll call please yes trusty GBS yes trusty Moss trusty melli yes and trusty hsh yes okay I need to pull a few items out um to do a separate roll call on one is resolution 24255 establishing Appropriations limit pursuant to the Gan limit um so would you like to president say yes trusty GBS trusty Moss trusty Meli yes trusty yes thank you next uh we have resolution number 24257 the Declaration of obsolete uh property we'll need a roll call on that President s yes trusty GBS trusty Moss trusty Meli yes and
045trusty H yes thank you next is um item uh resolution number 24258 the Declaration of obsolete maintenance and operations property um we'll need a separate roll call President s yes trusty GBS trusty Moss trusty Meli and trusty yes thank you and finally resolution number 24- 25-9 another Declaration of obsolete property so um sometimes it's various sites that do this but um I just want to explain that a little bit um so separate roll call please yes trusty GBS trusty Moss yes trusty hsh yes thank you now I'm going to turn this over to Dr Wright for our um first reading of the recommended California Schoolboard Association policy updates okay um in the packets are the uh csba recommended updates for March and June our committee we got together and we met on August 29th and
046uh we reviewed the recommended changes from staff uh the policies that you see reflect the changes in law and there csba recommendations um we will we're bringing it for your review um this week and then at our next more board meeting will'll bring it back um for action item thank you look for looking forward to that um next we have um Stephanie Rice would you join us she's our director of ed services and she's going to be talking about the nwea thank you for being here thank you for having me good evening yes I'm Stephanie Rice Director of Education Services and as Dr Wright shared um our exciting news of being the top uh California school for growth in mathematics on CP and what I am sharing with you today is one of the um
047things that we shared with CDE that we have put in place that we feel is having a positive impact on our growth and that is the nwaa math assessment um to remind you oh thank you thanks to remind you of um what nwaa map stands for it's a Northwest evaluation Association which me measures of academic progress um it's used in over 146 countries uh 50,000 schools and there's more than 16 million students being assessed with this measure um so um when we say it's widely used it is widely used um in benesi we use use this data one to drive instruction so we we use this data to see what kids are ready to learn we also use this data to measure growth is what we're doing is the teaching is the curriculum we're doing
048making a difference for our students to grow and then we also use it to inform our interventions and also it is a predictor for Casp as we shared um and it also could be a measure for S SAT and ACT and then some of our successes so we took um NWA map um within the first two weeks of school and that is really to give us that Baseline and then we also um use it against our um data from last year so that growth in a year's time and some of our successes um are uh being in the 71 first percentile uh based on the national average for our 9th and 11th graders in mathematics uh correlates um our fourth fifth and 7th through 12th grades exceeded their growth Target in math our sixth through
04912th grade and our 10th and 11th grade students met are exceeded growth Targets in Reading um 54% of participating students with IEPs met their growth targets our multilanguage learner student achievement increased from the 25th percentile to the 34th percentile and then also we always look at completion rates so 97% of our district students completed one or both parts of the test we had a lot of absences out of the gate um the nice thing with this assessment though is uh we get our overall data but teachers can go back in at any time and either reassess students or um make that up as well um but that's an increase um so that's you know our Casp we need to be at that 95th percentile or more so you know we want to make sure staying
050over that with our NWA so that um progression keeps going okay what did I do Georg okay thank you for having the magic wand also when we're looking at our data we're looking at areas for growth and what I want to point out with the areas that I have um to share with you here it doesn't mean that we declined in these areas we actually made gains with our student groups that we're looking at um that we really highlight and intentionally um monitor through our lcap goals that we've shared so we've made growth uh with um our African-American student performance um what I shared with you with our English language learners but there's still a lot of growth that we need to do when we're looking at still um over half of our uh african-amer
051students performing in the low low average range that's a lot of work that we still need to do but that's an improvement from where we were before so I won't go through and read each and every one of these but we're just taking a look at um if there is a significant number of students and again looking at the what and the why and already with this data uh we've met with principles um Dr beatson just met with Kim Lewis over at Liberty she already had her dad aint it up and actually it was inspired by uh one of her teachers bringing over the data to say did you see this growth in this this student I'm sitting down I'm going to find the story like what what helped them on this trajectory or this
052student is dipping down I want to know the story so that's a huge shift from a couple years ago when I when we started this journey of just getting to know this assessment now our principles down our teachers are actually digging in and wanting to know the why and starting to talk to their students about it so that leads me to the plan um we heard Dr Wright speak earlier we're going to have some celebration about being the the top growth in the state but now the bar is there and I've heard it from you all as well we've had these scores they're kind of flat what are we doing and we've put this plan some of this into action last year and we're continuing to do this and I think um our focus of
053this year is really intentionality being really intentional in what we're doing um so some of the the highlights are as you shared that we adopted or you adopted um the new English language arts curriculum 4 K8 and we feel really strongly that aligns much more to what the students are expected and know with the standards we also have the new math curriculum at our Middle School level and we've seen a lot of gains there with that said as well uh the teachers some of the teachers were piloting with the nwaa map last year of goal setting with the students so um this year um we've had our high school teachers we've had some elementary and middle pilot that um through my department we've created a goal setting template that we're putting out to teachers we're
054going to walk them through how they can pull that data and show the kids in real time how they performed on that assessment because sometimes it's just the kids knowing that someone's actually taking the time to look at that assessment and that then they can see what their projected growth is and then plan what what their part of that growth goal will be right so that's that next step I shared our plan a couple years ago this year it's bringing the students in and setting growth goals we'll continue to share data with parents starting in our winter because we'll have growth data to share it's always available to families on their Aries portal just as their C scores are but we'll send more deta Ed reports come winter to share that growth data um we're
055providing ongoing professional learning um also we're working with their sped Department um and updating curriculum in sped providing training in that being more aligned to um our adopted curriculum um we also instituted learning walks last year uh Dr beatson led the charge of doing learning walks with our administrators this year um our next layer is it's still administrators but we're spending a lot more intentional time within the classrooms and that came also from teachers wanting us wanting us not to do a flyby and really kind of get to be entrenched in what they were doing um and then the we're extending that to our site admin to do internally to do walks internally where we'll provide some sub so that they could release teachers and be able to go see each other with next year
056being able to go across sites to see each other in our plan and then we've also um shared with principles again how do we support you in being in classrooms because that's really what makes a difference as well as you being there and you see how excited they are when you're there visiting to show off the great learning that's going on so really um as uh District leads we've all partnered up with this site that we intentionally give some more time each week to so that they can either do learning walks alongside side of us or go and do themselves and we take over what's going on in the office to get them as that active participants and then um also besides our admin Council we meet with our uh site admin also monthly we
057meet with Elementary and then we meet with secondary and this year again we're making it a lot more intentional um we have a learning Focus such as our last one with Elementary we invited uh Jeffrey bue second great teacher for Matthew Turner who has done some deep study in the science of reading he is also a special education teacher and now gened teacher and he did a presentation to our principles on our new curriculum open core and aligning it to the science of reading to really um get them up to speed on the new curriculum because you know they can't know it all deeply but they can know it all well so they can support so we're doing that um as well as asking our site leaders to um bring things to share data we're
058going to have particular pieces of data that we'll be looking at and digging into as a team so again being much more intentional with our time to dig deeper to support the students learning so we took it seriously when you said what are you doing about it so I'm not going to oh sorry yeah I did I think or maybe it was you um I'm not going to go inth on all the data that I've shared but I do want to highlight that in inwa we measure growth and achievement and just as Casp um is growth and achievement this chart here the triangle is a projected growth that they said if you uh that nationally they're wanting to see uh the bar to be set at the top graph here is this fall the bottom
059graph is last fall so you can see we've had overall huge gains from last year in growth um when you look at say sixth grade huge grain from last year they haven't quite met their growth goal they've they're hitting that triangle but you need to be the top to fully hit it so they're they're just just just about there third grade big gap here in the beginning this has been a trend and we've been digging into like the why at the beginning of the year interestingly enough it came up uh when we met with second and third grade for a a collaboration time last Friday and we started talking about that through our new curriculum and talking about how we've moved away from getting kids on devices um so that may be one of the
060barriers here in second grade talk to third grade about their plan of getting kids on not tons but a little bit more to get them used to the platforms um so was nice to hear the teachers sharing and and coming up with ideas to make things better for the kids then you can see the same for ELA the top is this year the bottom is last year again huge gains in our growth um third grade huge gain here for ELA and those growth targets are huge right because all kids working at their own level and and are they continuously growing as Dr Wright said now this is our this is our is our floor right and we got to keep building so the kids we can't get complacent we got to keep hitting those growth
061targets but we also look at achievement how are they performing to the National norm and from this data we were up four percentage points um in our high achievement level we went from the 56 percentile to 58th overall that's just fall to fall and then for reading we went from the 53rd to the 55th that's an achievement overall and then again I'm not going to go through all these next slides but what I want to point out to you is again this is achievement data we broke it down by our student groups you want to see that Pi there be primarily blue green and yellow and the yellow is at tricky piece because the yellow is what they call average and I like to think of it as like a teeter totter on some standards
062they might be above and on some standards they're going to be below and some standards are right there because this is all they use standard deviation right to calculate this so with our yellow kids they may end up when we're predicting on cast Casp or cast uh to be in the green or they may stay in the yellow they're kind of what we'd say our Fint sitters or our teeter totter kids so again when we're thinking of our second AR teachers when they're just stepping into setting goals with their students if they're not able to do with all students out of the gate the first time I'm going to suggest that they identify their students in the yellow our fence Setters and get them setting goals and let them see where they are and how
063close they are to being proficient right so again we broke down all the student groups in reading and in math and one significant gain we've noticed in the last year is our two or more races has really improved in their both achievement and growth um they are um performing about the same as our white students and that wasn't in the past so that's something we've taken notice to and then to wrap it up just as an overall our district I think is on the right path we're on the right trajectory of really um having meeting some growth targets and putting some things in place that are really intentional to support our students and to support our teachers so I'm just really proud of where we are um I think you've seen it in classrooms and
064I look forward to where we'll end up at the end of this year any questions do they take the test once in three times so they take it in fall winter and spring and thank you for asking that so we'll we'll measure our growth in the winter then again in Spring pre-cp thank you're welcome and then one other thing thank you for asking that that I didn't point out is um for our secondary students we don't administer this to our students taking AP because after reflecting with the teachers they did they were not getting the data that they needed to help inform their instruction and so when we're looking at these scores we are taking some of the scores that possibly might be being uh met or exceeded um and we wanted this to be
065a useful tool for our teachers to really identify what they should be teaching and so when they were saying this was not giving them that data and they do test a lot in AP um we supported them in not testing our AP students Mrs Rice thank you for putting together such an amazing slide presentation and talking to us um to clarify a lot of what's in there I'm just seeing those numbers is just it's wonderful that to see the work that you've put in and the teachers have put in is actually making a difference with our students so thank you for that appreciate it my pleasure thank you it's really good thank you all right moving on to our um action items um let me see Dr beatson are you up yeah good evening um
066so every year uh one of the things that we need to do per Ed code is bring to you um a resolution stating that each student is provided with the materials they need to support this year's course um and so that's what I'm doing this evening I will tell you as of tonight um everything is here everyone has at least digital access to everything even if we're waiting for a few hard copies to come in but everyone has access to the materials that they need uh for their primary curriculum so at this point um it is a public hearing right so um we're going to close us out um close the meeting and open a public hearing for item number 24- 25-06 does anybody have any comments I just have one question yes so um
067for the ones for the ones who just were waiting for a few of the books we have a there's a timeline or like a date or is that what you're saying we everything's in oh everything's in okay everyone has at least the digital the digital access and then after they've started some digital work some folks have said can we actually get some of the hard copy so we've gone back out to to do that okay all right are there any other questions okay so then I'm gonna um close our public hearing and reconvene to our Open Session and call for a motion to um with regarding resolution number 24- 25-06 I move that we approve approve resolution 24- 25-6 thank you may get a second I'll second thank you roll call please president s yes
068trusty GBS trusty Moss trusty melli yes and trusty hsh yes thank you and you're up again Dr beatson I am thank you very much um we have another um approval a hopeful approval from you this evening for our report that needed to be submitted to the state department for last year's expenditures for the prop 28 fund so if you remember prop 28 was voted in we received some money we didn't spend it all last year we have three years to spend that money it's a rolling plan um and so we had to report what did we do last year and last year we were able to hire uh two full-time teachers to support the Arts uh in the secondary level and so tonight I'm bringing to you that report and asking for your approval is
069this money uh a yearly thing one time monthy so when you say we didn't spend all the money last year we got new money I mean there's new money each year yes correct this is the money that you have to spend 80% on staff and then 20% you can use for materials and supp supplies to support Arts uh Arts programming in the schools and under prop 28 there's no end dat to this where not to our knowledge okay thank you I was curious so what was the part about the three years do did you say something you have three years to spend the money so the money we received last year we have three years to spend that money and then do we get like a new three years to spend this year's money yes
070and so it's as um my colleague to my right has said it's it's first in first out last in last out so okay this it just gets complicated but there's no termination date that we're aware of not that we're aware enough this was on the November ballot for people to a two years ago I think to vote in do we want to pay some extra tax so that we can increase umarts arts in the schools okay any other questions no okay so can I get a motion please I move that we approve the prop 28 annual report thank you may get a second please I second it thank you um roll call please president s yeah here yes trusty grabs trusty Moss yes trusty melli yes and Trust yes thank you don't start okay um
071next up we have um Miss Judy barington and she's going to talk about um our un audited actuals financial report so you're up good evening Board of Trustees and Dr Wright uh tonight I'm going to um provide you information on how the district financials Ended as of June 30th so you adopted a budget you saw two interim reports you got estimated actuals when you were adopting the 2425 and now this is the report on how we actually ended okay um this is one of my favorite Graphics so I like to share it each time with you because it's important to remember that the budget cycle is an annual cycle um it never stops so just as I said you adopted it you got a report you've you've adopted a new budget but this is a
072report on last year so that's where we're in September so we've already started 2425 but this is a report on how we ended 2324 so we'll go through the UN audited actuals report I promise you I'm not going through the 200 Pages I'll highlight for you what's in the report um give you an overview of our financials as they stand for last year and then talk about what the next steps are so for our report um again it's as of June 30th of 2024 uh we're required to use certain accounting principles follow certain sax codes follow the school accounting manual and I am happy to say that the district ended the year with positive balances in all funds and met the required reserves in our general fund and that's uh 3% is what is required
073by the state so for our financial overview how did we do in the general fund and what this is is this is highlighting for you what the total revenue Vues were that we received during the 23 24 year at estimated actuals we believed that $ 61.8 million in revenues would come in when the year ended it was actually up to 63.3 and on the next slide we'll kind of look at some of those changes but before I move on I want to um highlight for you the graphic on here that shows you where are our funding really comes from to run the school district nearly 80% of our funds comes from that local control funding formula and I'd like to thank John OIC for his presentation on attendance because as you remember our lcff is
074funded by our students that are in attendance um we hear every year how there's a cola unfortunately this state doesn't give it to you on enrollment they give it to you based on actual attendance um so the the greater our attendance the more learning our students have and it also provides more funding to be able to do so um and then the remainder of the other 21% comes from small Federal some State that's outside of the lcff and then local funds and a lot of that is restricted because the majority of what we have that's unrestricted is that lcff okay so how did we look different from estimated actuals which you saw when you were adopting the 2425 budget you got an update on what 23 24 looked like um and that's the the best
075guess and projections in April of how the how the year would end and then then the unau doal is how the year actually ended so for our lcff um our attendance submissions were on point there wasn't a revision to the P2 so we knew um if there is then we would have seen um either an increase or decrease in that Revenue but it was on point um taxes did increase but when taxes increased the state a decreases so you see a wash on the federal revenue side there's a there's a slight difference it's nearly 30,000 less but it's not money we didn't get for federal revenues you don't get to recognize you have the money until you've spent it so we have it we'll recognize it in 2425 if we spend it and then that'll
076that'll be there for those two items that are making up the difference which is um CSI which is the comprehensive support Improvement and that was a 2223 grant that Liberty High School had that they have um till September 30th to spend so as long as they spend it will recognize the revenue and offset it and then title two is similar you recognize it when you get it so the variance there is on the restricted side for other state revenues those are revenues outside of the lcff there was some Revenue changes and variances um a majority of that change is the prop 28 and we we really didn't know exactly what the full amount was going to be and would it come it came and so we have it um we do get to recognize it
077so we have it on the books and then Lottery adjusts at third and fourth quarter based on how many people are playing the lottery um so we know our third quarter and then we get to project our fourth quarter which is kind of volatile so a majority of that is restricted revenue and then a small portion is unrestricted Lottery on the unrestricted side for the other local revenues which are Ty speically local grants um also interest so the county and the county treasur is all of our money we're required to hold it there and um Investments are better so we budget like assuming that our interest rate will be around 1% it got all the way up to 4% so we never want to over budget it because it can artificially inflate our unrestricted but
078this is we actually realize higher levels of um interest on the cash we have in the county TR so our Revenue difference from estimated actuals to actuals you can see is that just under 1.5 million and this is where it came from I have a quick question sry yes no no um I I so Liberty High School is aware that they have to spend that money by September 30th Is it is it a large amount or is it because that's coming up really quick so they are actively aware it's about 20 2 2,000 of that as long as they're able to spend it and receive the items by September 30th we maintain it if for some reason the items do not arrive we will have to pay it back to the state but it is
079set aside in that manner but they they have a they have a plan okay and they've been working really hard at it you can't control the vendors and shipping but as long as the items are here and we have them in our possession um and then we can process the payment to them yeah how early do they know those like that there has to be spend by September 30th was that part of the um the grant that they got so the grant has a has a 24mon time frame um we we met in um August when staff were back and had a conversation that this is what's remaining this is the approved Budget on file and this is what you need to do and so they've been they've been working towards um getting it spent
080um it's kind of rest restricted it's not you can't put staff against it um and it's hard to just buy stuff because it has a purpose it's to increase graduation rates right so you there has to be a tieback why they're why they're spending the money thank you for the clarification so then we move to the expenditure side um very similar to the revenues um you can see what how the unrestricted came out the restricted and then our total budget and you can see in the graphic that a majority of our budget is our salary and benefits it's to fund our staff on the unrestricted side salary and benefits make up 90% of our budget which means on the unrestricted side there's only 10% left to run the everything else keep the lights on um
081on the restricted side that's a little different it's just under 77% but that's because it's tied to plans and some plans don't let you have staff it's part of your expenditures but overall in our total District budget both unrestricted and restricted um just under 86% of our budget funds salary and benefits and then everything else is your supplies and your materials and your um your Capital Equipment you have to buy at estimated actuals we believed we would spend $7.6 million as you can see here we did not spend 67.6 million so let's talk through the variances uh on the salary benefit side we um over projected by 202,000 but that's a variance of 36% so um we need to give praise to Tim rill and his projections because they were right on target um it's
082very hard to get 0% variance with salary and benefits because you can't project every last time sheet that's going to show up what becomes a little harder to project absolutely accurately is is when you get to the next two categories so books and supplies and capital um these are items that um and as you will see that variance most of it is on the restricted side because there's a plan in place to buy certain things and either the items didn't get here or the plan got extended into the next year so that fell out um but you know as of April we we believed We Do It um so the monies are still with us they just move with the plan same with the services and Contracting um the variance is on the restricted side
083for contracts that didn't have payments against them that weren't fully expended so from estimated actuals to un audited actuals we spent 1.25 million less than we believed we would and so I added the next slide to kind of show you where that fell did it fall on the restricted side or the unrestricted side and this is just so you can see 84% of that difference is on that restricted side and that those monies remain on the restricted side to be tied to the pl Andor funding source of how we receive the money the variance on the unrestricted side is very small okay but that that variance does drop down into the ending balance and into the reserves but it's not that full 1.25 million doesn't fall into the unrestricted side only the just under 200,000
084another important part to take a look at is our contributions where did we land so special ed has a contribution of $7.3 million special ed is funded by state money Federal money and then there's not enough so there's a district contribution and that's what's needed to fund the entire program um it did come in um higher than last year but not as high as we expected it estimated actuals and our special ed director is working very diligently to take a look at all of our expenditures all of our contracts to spend um the money in the ways that it absolutely needs to be in our Title One and title two um we had to make contributions to what was spent and so you said well but earlier you told us we couldn't recognize Revenue well
085you have to say how much revenue you're going to get and then you don't recognize it if you didn't spend it but we spent greater than what we had so we had to have a contribution it's a little awkward but that's how it goes uh for our solar we have an ongoing contribution to pay for our solar um there needed to be a correction there was an expectation that special friends and second step would be funded but it wasn't so we had to we had contributed so we had to give it back back to ourselves in a different manner so it went back and then routin routine restricted maintenance that's our a required 3% contribution from the unrestricted to the restricted based on the actual expenditures in totality in the district the only thing we
086don't pay the 3% on um is a stirs on behalf counting thing we have to do that helps the state so we have to say we recognize this money we spent this money on stirs but it's not actual money that comes to us so that's backed out but the rest the 3% is contributed and that's to maintain our buildings in fa so contribution yes why is it restricted because because we're required to set it aside and you can't then use it for something else you must set aside to maintain your buildings if you don't use all 1.9 million it stays in the balance it does have to stay for that exact purpose yes yes so our contribution um was not as high as it would have been if our expenditures were at 67 million but
087it is 3% of what we actually did the 66 million and at estimated actuals it was believed our contributions would be um just over 10 million and so they're not as great one of the reasons is on the state side of special ed um for that funding uh the district did not charge indirect so we can charge indirects to our restricted programs that puts money back into the the unrestricted side but what we need to do is not we have a maintenance of effort that we have to show and if we charge indir we inflate our maintenance of effort and then all we're doing is contributing over to it to cover the indirect so it's better to leave our expenditures lower um for that purpose it's one of the tools we have if we ever
088had a large decrease in expenditures we would charge that but that's part of why that um contribution is slightly lower than you saw it estimated actuals so it left it left the fund the contribution money was left on the unrestricted side then this is a summary of the general fund and how um the revenues and expenditures impact the fund balance so you can see what the beginning balance was on July 1st of 2023 on both the unrestricted and restricted side the revenues that came in the expenditures that went out out that contribution we just looked at and then we have one thing that um I haven't highlighted before but it's it's a $90,000 in fund contribution which means we take $90,000 from the general fund and we contribute it over to fund 40 and the
089purpose of that is um for the benisha High School stadium because we have turf and we're accounting for the needed refurbishment or replacement of it or any repairs that we we have um on that stadium so it's kind of like a routine restricted um contribution so we move it over there because that's where we we maintain the funds to ensure that we're able to keep the turf where it needs to be at for the stadium so I want to highlight that and then if you see on the unrestricted side um we began at 11.4 million revenues came in expenditures went out and we had deficit spending which means our Revenue Vues in and our ex our revenues in were less than our expenditures out to the tune of almost 1.6 million so we had reserves
090that could fund that um kind of think about it as your own personal you know checking account what you have come in you you can't spend more than you have go out otherwise you have to dip into your savings so that's what we did um it was intentional it was known but it it did decrease our ending fund balance to the $9.8 million and that bottom box highlights for you what that $9.8 million is made up of there is nonspendable which is our revolving cash and our prepays that we have to do we have board policy for a month of payroll we have a board commitment for books for curriculum textbooks we have a board commitment for things that are considered a carryover on the unrestricted side that's the uh lcap um there's some unrestricted
091book contributions that's part of it we have safety credits and we have some insurance claims and so that's held um aside through a board resolution that you passed in the past um for those carryovers I think that there we got to look at the structural issue that all districts face if you look at the unrestricted side to say that we had a deficit on the unrestricted side to me if you're actually looking at what you're doing it's not there wasn't if you look at the revenues versus expenditures it's the fact that you have to transfer $9.6 million from the unrestricted to cover restricted because structurally all the things you're required by law to do on the restricted side you're not funded there's a lot of unfunded mandates so to me at least I don't think
092it's like we were overspending on the unrestricted side it's the fact that you've got to take 9.6 million because if you look the revenues on the restricted side you get 10 million from the feds in the state but all the things that you're required to do you have to spend 21 million yeah and if you remember a large portion of that is the necessary contribution to fund our special ed program no right no and I'm saying that on the federal level especially they have these mandates that they put in that they don't have funding to back so it's for I've been involved 30 years and as long as I've been involved you always are having to pull money from the unrestricted side to the restricted side because the federal government expects you to do all
093these things but they don't give you the money to do them you got to figure it out on your own so I just I'm sorry it's just for me it's fine to me there wasn't a deficit the deficit is caused by the fact that we don't get the funding for special ed that we're supposed to so you have to pull a lot of money from the unrestricted side to the restricted side I mean from the unrestricted side to because the restricted side those special ed programs have to happen you're not you don't have the choice to not do them and they're like well you're just going to figure it out on your own on how you're going to pay for it that's I'm sorry I'm a little bitter about that still and if special ed
094wasn't called restricted if it was on the unrestricted we absolutely were deficit spending still like if you move if you move the expenditures and the revenues over you still have some deficit spending because there there are costs associated and it's not just special ed there's costs associated with maintaining our buildings the state does not give us money to maintain our facilities it requires us to set aside money to do that but I mean that's part of the contribution too it's not just our our yes um what you see is assignments I labeled it budget stabilization multi-year projection that that money part of that dollar amount went up by that by what you saw earlier with change in our expenditures that's already built into your 24 25 budget your 25 26 budget your 26 27 so
095yes it fell out in 23 24 but part of that a great amount of it has already been built into the 2425 budget to sustain where the district is at because there are things there is step- and column that happen per Ed code there are increases in purs that we do not have any say in um there are increases in medical costs you know we we provide for our employees that employee only but there is increases that we we don't have a lot of control over what the medical carriers do so those things um increase on the natural but that's why when that falls out in one year it it moves to the next year to fund those things I have one comment just before I lose it to build off what trusty Mel was
096saying um and this is I don't expect you to know this right now it's kind of just a note for maybe next time we do this or if we do a study session but I'm wondering if there are any so the state mandates that we have certain programs and then the state doesn't fund those programs do those mandates ever fall off and are we still do we still fund those programs do you know what I mean like maybe there maybe this is wishful thinking but maybe there are some State mandates that are no longer mandates that we're still funding and are those areas we should look at for Budget it's out there but it's just a thought yeah she's like no especially sped none of the stuff ever goes away and if I'm not mistaken
097we've had an increase in our SP you know kids identified and sped so we have to spend more money but we're yet we don't get more money were there any programs that used to be state funded and now are no longer state funded but we're still funding I'm sure we've looked at all this but yeah the district really has and and one of the things we absolutely have to look at is on that restricted side there's a lot of one-time money and that onetime money is ending and that onetime money has people attached to it yeah and so that's something we critically have to look at because the only thing that funds that then is the unrestricted side that's is that's where the programs would move over to that you wouldn't keep them separate but
098you move them over we did the early reement last year and we were told that it would save at what 3 million over or five something where where does that fit into all this so that's something you'll see more at um first interim because the staff that resigned or retired the positions were refilled um so some lower some the same um we have highly qualified staff um and we do have an ongoing commitment of $750,000 a year that we for 5 years we paid to the to the par system for that um there were positions that were decreased that were not refilled um so all of that will be looked at we should realize uh that is the Hope yes and I know you can't Budget on hope so there will be more updates to
099the budget as we we've now had um September payroll will run in lock so we'll get to see a great majority of our staff have now hit that um how does our monthly payroll look are we down I think' be lower I mean some of the people had to be hired I I doubt every single replacement person got hired at the same level as the person that they're replacing I mean in theory that's where the savings comes from between the people that you don't replace because we've had decline enrollments we talked about that and then you're hiring people I mean universally early retirements were done to do that to bring in people lower on the salary schedule so we should see something there I would think at least well yes I don't know how we
100wouldn't and we will go through that and we can absolutely provide reports back to you on what it looked like okay thank you appreciate right um so we have other funds we don't just have the general fund in the school district we have a fund 11 which is our adult education it had a beginning fund balance revenues and expenditures came in and out um the deficit spending there was to spend down prior year ending balances but still came out positive um same with the child development that's the child care fund fund 12 um all of these need to be self-sustaining to not impact the general fund uh food and nutrition fund 13 um also has a positive ending balance and you're going to ask why is it so big Universal meals funds every kid who's
101had breakfast and lunch which wasn't necessarily true prior to that you have more kids eating but prior sometimes kids ate and they didn't pay because they they couldn't or they didn't but in Under Universal meals we get funded for everything but our uh director of food and nutrition services Tanya absolutely has a plan and it's approved by CDE because they know we should only have six-month Reserve there and we're about two and a half months over but we have a spend down plan um and that's some of the enhancements that are going into our kitchens and the scratch cooking that's coming in um you know there's a lot of things our students are really enjoying some of the new um menu items that have come out yes um in addition um the next set of
102funds that we have are more on our construction side we have a specific fund fund 21 where measure um s and C go into because they have to be used for the exact purpose that they're received for and that's our bond money so for modernization there a developer fees we don't have growth in the in the city in the district but there are some little amounts that come in anybody who um increases their property over 500 square feet does have to pay fees so there are a few developer fees that still come in if people are making modifications to current establishments um our school facilities fund fund 35 so that's the state match like you when we T when roxan presented last month she talked about monies we're applying for so we apply for them
103we build the project if we're approved we get match comes into that fund and then we spend it on our facilities and then um fund 40 um we talked about that's we have that's our Special Reserve we've got the refurbishment of the banisha High School stadium that's where the technology ref refresh plan is um our solar and part of it's funded from there and then we have to make sure we are funded for our fiveyear deferred maintenance plan because we must have a five-year plan to be doing Bond work because you can't just build it you must maintain it and a 3% contribution to rettin restricted maintenance $1.9 million does not keep everything the way you see it right after it's constructed so what are our next steps um the report is submitted to the
104Salto County Office of Education it was actually submitted on the 15th because that's when you're supposed to submit it and then it comes to the board for approval and the certification then follows they will review it and then they sub it to the state of California uh the UN audited actuals is the only report from the district that goes to the state of California the interim reports and the adoption of the budget remain within at the Solano County Office of Education level but unaudited actuals must be reported to the state level because um they take a look at overall districts um starting next month our Auditors James Marta and Company will come in and audit the UN audited actuals to see if we followed the correct um accounting procedures if we did what what we
105said we would not if we um if all of our numbers are correct but did we do what we said we were going to do and are we following the processes um my staff and I will begin to look at all the variances the ones that were good the ones that were not so good and look at how we can um build things in better or maintain things we did well in our future budgets and then in January our auditor will come and present to you um their findings from the audit you have any questions I haven't answered yet you've been great thank you very much outstanding I just say I so appreciate how you have presented the UN audited actuals it was very understandable very clear and I just appreciate that thank you you're
106welcome thank you so much okay so um now we need to vote so so um can I get a motion for the I move that we approve the 2324 United actual Financial can I get a second please I second thank you roll call please president Seda yes trusty grips trusty Moss trusty Meli yes trust yes thank you all right we're we're at the end of our meeting um I want to remind everybody that Thursday October 3rd is our next board meeting and I want to thank everybody for being here in including Brian who's in the back with it I wish I could turn the camera around so yall could see him but we so appreciate you being here so thank you everybody and um I'm going to call us out at 7:33