24-11-13 Berryessa Union School District Board of Trustees Meeting

001you ready yeah right uh we'll Now call the regular meeting of the trustees of the bar School District to order at 6 p.m. we have four of our five trustees uh in person over here today um today we will have in close session we'll have item under item a conference with legal council uh existing litigation pursu to government Court section 549 9569 subdivision d sub division one one sorry and then student discipline or other confidential student matters at code section 48912 subdivision B and and 20 USC section 1232g uh and atmc will have conference with labor negotiators government code section 54957.6 under we under item D we'll have Public Employee discipline dismissal release complain government code section 54957 um at this time are there any public comments on the close session items all right seeing

002none we will adjourn to close session e e e everybody uh good evening once again uh we'll now reconvene to open session uh we'll begin with a F flag salute trusty jenez would you lead us in the flag salute today please stand and flag again I pledge Ali to the flag of the United States of America thank you for that um Tran can you help us with the district m statement today please the Bera Union School District provides all students the skills to become lifelong Learners and successful 21st century Global Citizens thank you for that and trustee Miss boak can you please read the nor for the Board of Trustees please the bar Union School District Board of Trustees agree to focus on the best interest of students at all times be respectful listen openly

003address problems and process process not persons keep each other informed maintain confidentiality work toward the future learn from the past equal participation from all members stay on task thank you for that um item D is disclosure of action taken in close s uh close session Dr ftis on that please yes with respect to agenda item 2A conference with legal counsel existing litigation the Board of Trustees approved the settlement agreement with a vote of four o for resolution of a dispute regarding special education services for a District student based on an IEP for Educational Services and attorneys fees for full waivers of any and all federal and state special education claims against the district thank you for that uh next item is adoption of agenda I have motion to adopt the agenda I move to adopt

004the agenda second moved and seconded all those in favor say I I I agenda is adopted thank you so much we don't have anything under recognition ceremonial U are there any public comments on the consent calendar agenda items today no only um are there any questions on the consent calendar if not I'll entertain a motion in the consent calendar I move to approve the consent calendar I'll second that been moved and seconded all those in favor say I I I I consent calendar is approved next item is uh comments from the public on non-agenda items we have we have a few we have 10 all right so we have 10 speakers today right okay um and have 11 all right that's it one more perfect thank you uh we have 12 speakers today uh we

005usually assign maximum of 20 minutes to the topic uh so we'll reduce the time to 2 minutes per speaker is that okay with the word all right all right so sorry before we I call excuse me before I call for the first Speaker I'll go ahead and read the speaker conduct for all those who wish to address the board during the public comment periods speakers are requested request to state your name and affiliation for the record each speaker will be given two minutes today to address a board five minutes per organization in a maximum of 20 minutes per topic speakers are reminded to communicate with respect fairness and courteousness to each other and to all present we ask that you not use the name of any any District employee in your comments the board welcomes

006orderly communication from the public with that let's call um Jean isant isant two minutes wow I did use my stopwatch at home and check myself out so I should be able to do this my name is Jeanie aizan and I'm a former ruscin teacher uh I'm here to speak can you all hear me okay excuse me I am here to speak with why Ruskin should stay open besides having a very strong academic program with many qualified teachers and administrator Ruskin has a science lab as a unique program that offers students an opportunity to learn science using Hands-On techniques which has proven to be a most effective and engaging students to learn about science it's my understanding that rusin is the only elementary school that has such a lab in 1996 and 1997 I took on

007the role to raise the money to build the uh building there the science lab and um it's the building that stands here today parent donations Community donations excuse me fundraising and grants paid for the building it was built with metal framework covered with Zeo to match the rest of the school it opened in November of 1997 no District funds were used for the building funds to help pay for the two science coaches have been raised each year to help pay for their uh salaries by parent donations and fundraising this average is 45 % of both their salaries and the rest is paid out of the Ruskin uh general fund the rusin community of parents have recognized the benefit of the program and have helped support it for 26 years the science lab is part of

008the culture of Ruskin and its Community why not allow more students to bet that benefit and opportunity if another nearby school was closed and Ruskin remains open students that were transferred to rusin would also benefit from this unique and valuable program if rusin is closed that would be the end of the rusin science lab students will no longer benefit this would be a loss of a quality program that is avoidable rusin needs to stay open and if I can just add I was very excited about building helping raise the money to build it I've watched it got bu getting built and if any anybody has any questions and would like to talk to me personally another time I have a binder with pictures of it being built and I have a a binder of every

009single donation that was made to build it so thank you for listening thank you appreciate your comments thank you so much the next speaker is Jan Janet Yu hi good evening everyone my name is Janet U I'm here to talk about a couple of solutions to help minimize school closures um yesterday we were in this meeting where we talked um a couple of board members had mentioned trying to find solutions to minimize um impact on students family and the community um the two items I really want to bring up is the closure of mopas Christian school and having open enrollment mopas Christian School sits of course as you all know on property that belongs to B USD with its pending closure I I'm wondering if we have asked their families where they plan on sending

010their students to school I definitely do understand they're a parochial school and it might be hard maybe to sway families to move into a public school system but um I think it's still worth asking um from my understanding the partner school is Kings Academy which is in Sunnyville when I did the like Google Maps it is 11 miles away through traffic we all know how hard it is to drive to Mountain View at 7:30 in the morning so there might be a lot of parents who can't make that commute um yesterday was also mentioned that they have not paid rents in the past two months and I so I do wonder if there's a way to survey their families maybe even in lie of rent I don't know the numbers I don't know if that's

011even feasible but realistically are they going to pay this rent would we have to take them to court um so in lie of uh having them pay rent we can ask get them to ask their families where they're planning on sending their students what might attract them to come to a bu USD school is it a stem program is it an arts program something like that and we can encourage um mpus Christian School to um have them strongly urge especially those who cannot make that commute to consider going to be USD on top of that we would be able to hopefully absorb some of their teachers um if we had additional enrollment um I I know that sometimes with um private schools teachers may not have teaching credentials and I know be USD has provided

012um emergency credentials or emergency whatever for them to be a teacher so with this knowledge we can figure out open enrollment to better fill our schools right thank you thank you for your comments next speaker is uh Nolan fan uh admittedly it is my first time speaking in front of a board so hopefully I sound formal enough I'm Nolan fan I'm a student at Pont Hills High School and I'm here to speak about my experiences at Ruskin and CRM and why I'm assuming they're closing so oh man why is the timer not started okay I'll keep talking uh sorry about that uh so my experience as at Ruskin I actually graduated from Ruskin five years ago now admittedly I don't remember all that much about Ruskin as a whole but I do remember that they

013had an excellent science lab it was the only science lab that I remember and that the teachers there were very nice they were very kind with me even if I accidentally popped one of their balls and in honesty they had a very good playground they had pretty good food and yeah that's all I remember from ceron rusin at sierant since I graduated from that school two years ago now it was a lot more fun even though it was over covid during my sixth grade all the teachers were pretty adaptive they were all very nice I even had like a technical issue on my end my teacher was like okay just talk to me after they're all really nice so as to why they shouldn't close my experience reflects maybe a couple hundred other students that

014all went to Ruskin and sea I know a lot of them personally and a lot of those students would probably agree with me in that you shouldn't close these schools because they're really good I'm pretty sure they're also overfunded but admittedly there are many things that could go better but those are all so minute that they shouldn't matter when it comes to boards decisions and also that a lot of students would that c this that if they went to these they'll probably also ask why would you bother with these they're so in they're they're not important enough for us to be talking about this and also where are you going to send these students if you actually close down these schools if I was in third grade and Ruskin shut down where would I go

015the next closest option for me is Noble which is not close enough so yeah think of the inconveniences and that's all I have to say thank you thank you for those comments and next next speaker is Kaya Yan thank you for board members and uh District super intend attendance my name is cayen I'm a rasing n mountain mom uh I'm going to talk about uh uh rasing and uh besides the science lab many speakers as already mentioned and the uh rasing school is also one of the largest School uh in our district is has the most 24 permanent Clos rooms uh uh 24 classrooms so it has the capacity to welcome new students so I think we should make it a welcoming um school not a um closing school right uh I just use uh

016a nearby school as an example right if we move students from rasing to nearby uh Cherrywood that means we will p p we we will put students we will pull students from permanent classrooms to pable classrooms why would we do that to uh our students when we have a well equipped school and we abandoned it and move students to other uh schools in relatively poor conditions right we have the brand new playground we have the brand new softball uh field we have the newly uh renovated law and after one years we close the school right people will question uh the boss ability and the district ability to make judgment right to make plans and um yeah another Point okay yeah for the uh M immersion program uh like our other programs we said many times

017they are relocatable right so uh I think uh we didn't invent M immersion program we have examples uh other districts do right we just follow them we don't need seven years to know how to run a Mion programs they should be mature enough after 7 years to be relocated thank you thank you for those thank you for those comments next speaker is Teresa CIO K yes Teresa hello my name is Teresa Creo I am a former student of rkin and sieron and I am a current rkin parent um my parent bought their home in the beras community 50 years ago Unfortunately they were not notified about any consolidations or closures however we did receive flyers in the mail about straford schools and St Victor schools holding open enrollment this spring with that being said I

018think we need to counter this with our own open enrollment and this will also give a chance like um Janet said if mita's Christian School is closing this gives us an opportunity to absorb their student and their teachers um I think an open enroll policy an open enrollment policy will also show you where the families would prefer their children to attend school which school in the district and um if you guys are concerned about how we would manage this we can also create a community or a committee of community members and of parents because as you've seen in the past couple of weeks there is a strong parent present that are very interested in keeping all of our schools open um there has ALS there also has not been any kind of um fundraisers I

019remember as a child in um brkin we would always have holiday fundraisers I'm not sure why that stopped but that may be a consideration to bring some kind of funding back to the school um and if we don't consider an open enrollment policy and we do close schools um this will affect the property value we were told by a real estate agent by $100,000 which will also in turn affect the property tax value which will also affect the funding that goes to the schools um the schools have great academic programs such as the science lab which the science lab was in the process of getting funding for agricultural program to teach the childrens about agricultural um and we're are looking for Solutions where this um will help us in the long run because Clos closing

020schools now is a temporary solution it's not a solution and thank you thank you for those comments appreciate your patience uh next speaker is uh Venice can hi my name is Venice thank you for the two minutes I am a mother of three children who are currently attending Raskin ceremon and pitmon Hill this tree school have the best location and allow walking distance and ourself do not blend on low enrollment but you need to invest in attracting new students allowing open enrollment promoting and marketing our best performance school I believe our concern parent here are very willing to help in promoting our best school in berasa closing school to save money forcing students and families to find new school to attend is never never a solution next according to the California Department of Education outl

021the best practice guide for potential School closure which the first step is engaging the community however basas Junior School District feel in the first step because as a resident of berasa I do not feel engaged I do not feel involved no newsletter no flyer no survey no case study about screw closure at the very beginning the only newsletter I received was the flyer and newsletter about no scw closure I think sorry to say that I think our concern Community here is doing much better than b USD in engaging the community last Raskin and ceron are the con last okay Raskin and ceron are the Central and part of our neighborhood School site provide indoor and outdoor spaces within our communities to get together School building and classroom are a critical part of the teaching learning

022experience especially the science lab building in Raskin which create the most value teaching learning experience for all students my children always came home to share with me what they learn about science and I benefited from learning science with them together last no glucosure thank you thank you for those comments next speaker is PR Krishnan good evening and thank you for the opportunity to address the board my name is pra I have a kid in Raskin and an ex seront parent I was impressed by the thoughtful discussion and public engagement during the study session the idea of converting pedmont medal into k28 school is a fantastic opportunity to enhance educational outcome by consolidating other Title One schools into pedmont middle we can ensure that our students receive the targeted support and resources they deserve as for

023elementary school discussions there are some additional questions that I have on budget relocating Ruskin science lab involves significant infrastructure cost has the budget accounted for the expenses of moving and reestablishing the lab in a new location kids in Raskin have had access to these Labs from kindergarten or transitional kindergarten if the kids are displaced then as per the superintendent's office the boundaries might have to be redrawn causing some kids to lose access to these Labs that they've always had how will this that be addressed the Raskin lab is a community funded initiative supported by the school denying Community Access would be unfair as it would deprive them of the benefits of their Investments Raskin has the highest number of kids walking to school moving them means more cars on the road which is neither good

024for the community Community nor the environment while I don't want to dwell on the negative aspects I agree with the boat's suggestion to focus on Constructor feedback parents are increasingly seeking stem and steam programs for their children Raskin science lab is one step towards that by allowing students to learn through experimentation we can foster a deeper understanding of science especially for our non-english Learning Community Hands-On learning has been proven to significantly boost academic performance not only that Mi is a special program and we must wait it accordingly bringing in mi students into Raskin will also give them an opportunity to spread their wings into a bigger Community to add to this rascan has more classrooms that are vacant and can accommodate more students and as somebody already mentioned Why move kids to a portable when

025you have classrooms that are and in rkin thank you for the opportunity I appreciate it thank you for your comments next speaker is Bobby [Music] Evans hi my name is Bobby Evans thank you again for the opportunity to speak I'm still recovering and processing last night's meeting let's talk long-term growth and stainability it makes much more sense to keep a campus such as Ruskin open due to its larger sized campus as it could support higher enrollment should the number of births and attendance rise in the future the district needs to ensure and accommodate this potential growth I just want to reiterate as a homeowner paying property taxes which helps fund your public schools why would you not notify us of these issues the district is experiencing and get us involved and no we have never

026received um any surveys or anything to get our input please reconsider slowing these decisions down and listen to the community on other solutions to help you achieve your goals thank you for your time thank you for your comments next uh next speaker is Tang FEA good evening B members uh my name is t I'm a parent of three children attending roskin and sount uh thank you for staying late yesterday to hear opinions from the community today I would like to share my thoughts on school conation first urge the board members not to close our top performing schools doing so we send the wrong message to the community suggesting that our school detri does not prioritize academic performance it has taken decades and and multiple generations to build the strong reputations of Raskin and sount but

027only take one wrong decision to spend them I believe none of you want to be responsible for that second closing schools will negatively impact proper values home owners and property value Revenue further straining the district financial situation we also make our district less attractive to young families compared to neighboring districts like meas and many many families will leave if these two schools are closed lastly I'm concerned about one comment from board member yesterday regarding special consideration for the Mi program the consolidation committee has discussed and agreed that all programs are relable based on Criterion 13 if the B believes the committee's report is flaw or is incomplete it should be care for reviewed or rone the board should not suddenly prioritize one spe specific program at one school and use it as a major factor

028in decision making on the other hand roskin science lab is completely funded by the Rasin Community if ruskin's closed it's unlikely that the program will receive sufficient funding at another campus thank you thank you for those comments next speaker is Susan Lee hi my name is Susan Lee and I wanted to thank the board for your service um I'm a parent of a student at seront and we he also attended Ruskin closing your best academic schools violates your mission uh providing highquality education to each student camont and Ruskin are your top schools and have been since my husband went to varasa schools 40 years ago we were actually denied an intradistrict transfer to Ruskin as um as well as other parents and even various teachers were denied transfers interdistrict transfers to Ruskin we all chose

029to send our kids to private school instead of a different baras of school why not allow open enrollment accept all transfer requests to increase enrollment numbers when the Evergreen School District closed schools recently they prioritized academic quality and desirability of the schools why are we not doing that our consolidation committee members didn't even know that they could weigh the academic quality criteria more heavily until the October meeting our child did end up going to Ruskin later and is now at camont because we bought a house in that neighborhood now many people have said that you know Ruskin my my child's favorite part about Ruskin is the science lab and the fact that there is it's providing a private school education for free science lab is not only not movable because of the building but the

030families who are willing to donate and fund the science lab many of those families will go to private school if you close Ruskin who is going to pay for the continuation of the the science lab at a different school I do um Advocate turning peont um into a TK to 8 school my kid was in a tk8 it is safe pedmont has the facilities to keep the elementary school students and the middle school students separate the traffic is actually better over there than camont um thank you for listening thank you for your comments next speaker is Jesse Tang good evening board uh my name is Jesse I am a former B USD student current homeowner and expecting parent who moved here for Ruskin and sierant I understand that we Face the reality of declining enrollment

031and budget constraints my humble request is that among the many valuable things the board is solving for to please consider options and actions that maintain the district's highest quality School environments while I know that student transfers to bosd schools are currently closed I believe that if we did open trans transfers back up many parents such as myself uh would be drawn to rcan and sieron academic accomplishments some programs and community-built science lab I appreciated hearing the board's questions and efforts yesterday to make this situation uh which is tough as much of a net positive as possible for the community please consider balancing decisions that address urgent short-term needs with ones that keep this District an attractive place for future families please keep both Ruskin and camont open thank you thank you for your comments next

032speaker is danu hello everyone this is Demi from SAR Middle School my daughter just graduated from Rasin this summer I'm happy that she's a girl but doesn't have stereotypes about learning she loves math and science thanks rasing for always supporting her to explore the learning world and let her believe that girls can do anything just like boys this summer the rusing team just won second place in the mass League National Championship among 81 schools across the United States she was one of the members I don't know how to convince you not to close our best schools I just know that I'm so sad and disappointed at this time because we are still talking about if we need to close our best performing schools I believe that Ras king and the Sion has always been great

033schools with good reputation and it took decades to build the reputation if rasing or Caron is closed I don't know whether I still have chances to tell people that Ras and the thereon used to be great schools I don't know whether I still have a chance to tell people how proud I'm of being a parent at school and the cemon I want to mention that our schools have famous Al uh alamon including the Yahoo founder Jerry Young and the rasi is the only one school that received the Blue Ribbon reward in our district please don't let these two schools disappear on the map thanks thank you for your comments thank you everybody for being here and for your thoughtful comments today really appreciate it I'll leave this here um all right we move forward with

034our next item on the agenda item number 10 is reports and presentations uh first on the list is enrollment predictions Dr ftis thank you this evening I'd like to welcome our demographer Tom Williams he um comes to see us each year to share with us our demography um projections for the next several out years which he'll do again uh this evening thank you Tom it's good to see you thank you she'll be running the show for me thankfully next slide please this summary is essentially straight out of the report um the three key things are the history and what we're projecting going forward the history at the top is the total enrollment in the bar Union School District compared to the current figure is forecast a decline by 181 to next fall over 603 years

035and nearly a thousand students in five years as significant as these reductions are they had a slower rate than the loss of over 900 students in just the three main pandemic impacted years of 2019 to 2022 a key difference between the enrollment reductions from 2016 to 2019 and in the projected amounts however is that the large eighth grade classes graduated in those past years while the expected decline occurs mainly due to small kindergarten totals you think about that for a minute you had a lot of much larger um eighth grade classes going out than sixth grades classing is coming in for several years until recently you'll see that in a pending table you also had uh kindergarten decline going on but not nearly as steep as happened in most recent years and based on the

036birth data that kindergarten decline is going to continue going I'll show you that in the later table but that because of that now I go to Bullet two the pending losses are concentrated at the elementary level accordingly projected reductions for next year are by 160 elementary students and just 21 middle school students the cumulative projected declines in three years are by 513 elementary students and only 96 secondary students the cumulative projected five reductions to 2029 are by 726 fewer elementary students which is declined by 20% almost or the equivalent of one out of every five current elementary kids and a Dro by 261 for the Middle School total while some resident by Resident I mean where they live not the schools they happen to attend by some resident student reduction is forecast for every elementary

037school there are much larger declines expected in the Majestic Way Lan View and Rushen regions these three attendance areas areed to have between 73 and 128 fewer students three years from now the main reason for this is these schools have significantly more resident students in the Upper Elementary grades who will be graduating in the middle schools than in the lower elementary grades with ongoing low incoming kindergartens expected and I'll show you birthday supporting that um the smallest resident Elementary School total however should continue to be in the Toyon area with the projected tk5 total has only 190 students in five years next slide please this table is one table in the report but I split into two parts to fit clearly on the screen this first page shows the historic Trends the next page will

038show the projected numbers I'm going to focus on four columns in this table TK K 5ifth and eth as well as the numbers of the bottom you see the numbers in the bottom right have you going down by had you go down by 70 kids on average per year at the elementary level from 2016 to 2019 that's pre pandemic and 76 kids at the middle school level annually during those years since there are twice as many kids in the Elementary grades in the Elementary grades the middle school grades that's actually a faster rated decline at the middle school level then then during the pandemic both those numbers more than doubled but still proportionally speaking was a middle school total that went down more per grade since and then in the last two years Middle School

039total on average has gone up 40 kids and the main reason for that is in the e8th grade colum you'll see back in 2016 for example you had 898 eighth graders about to graduate and 798 fifth graders are going to graduate into six that's 100 student difference a year later you had 850 eighth graders about to graduate and 7 56 fifth graders about to graduate in again about 100 student difference differences became small the next few years but still was significant when we got to 2021 again it was 764 in 8th grade and 665 in fifth grade again about 100 student difference so those differences of the amount rolling out of into sixth and out of eth were significant what happened in the last two years is you had much smaller eth grade amounts graduating

040out and you actually have larger fifth grade amounts graduating in for example in 2022 you had a class of 653 e8th graders and a class of 688 fifth graders or or 25 more 35 more excuse me in in fifth grade and eighth grade that's why your middle school totals went up this year the numbers are basically balanced and for the next few years again you're going to see relatively small amounts coming out of Fifth versus graduating from 8th and that's why a very small change is projected for the next three years at the middle school level at this same time at the elementary level we had TK which represented a three-month birth period from dece September 2nd To December one from 2016 to 2021 from 2021 to 2024 that went from three birth months to

041nine birth months that means you if all other factors St stayed the same the number of kids in TK should have tripled but we didn't triple 111 to 333 we only went to 252 so even though we had a big increase in the enrollment in TK in proportionate terms per birth month you're still going down so even though that helped your overall enrollment not decline by as much at the elementary level as otherwise would have happened we're still getting fewer kids per birth month in TK than just three years ago even than just two years ago does that make sense to everybody so even though that number went up it really on per month basis is going down and once that becomes 12 months then the per month base is going down means the TK

042numbers will start going down as well then in kindergarten which is the gray shaded column you were in the 700s from 2016 to 2019 the 600s in 2020 and 21 and only the 500s since then fact you fell all the way down the low 500s in the last two years that's going from the 700s to the low 500s in a fiveyear time frame and based on the birth data I'm going to show you in a little bit and I'm following the table you're going to even be lower in the next five years in kindergarten so the growth in kindergarten is about to stop and then go the other way I mean excuse me the growth in TK is about to stop and go the other way the growth the decline in kindergarten is going to

043continue and you're going to have larger amounts gradu out of fifth that's why the elementary numbers are declining much worse than the Middle School numbers does that make sense to everybody okay now remember that uh that 2024 number I only have 539 in K and 540 in first all other grades have 600 plus when we roll those small 500 numbers forward and keep projecting lower kindergarten numbers you'll see the next table please prog progress this is what happens those blue shaded numbers are the 500s going forward and they don't actually reach the middle schools in the fifth projection year so that's why the numbers are going down so much more at the elementary level than the Middle School level you have lower uh you you'll peek at about 290 in the TK numbers and those

044may be optimistic numbers by 2029 and you have K numbers only in the 400s in fact that they're in the Low 400s by the latter part of the projection period remember only five years ago they were in the 700s and now I'm projecting the lower half of the 400s um and then you got all those small numbers in K graduating forward to the rest of the Elementary grades the net result you'll see down at the bottom is for next year I'm projecting 16 few fewer elementary kids and only 21 fewer middle school kids even when we get out three years it's 5133 elementary kids or more than one many of your schools currently versus only 96 few are middle school kids it's when we get that that fifth forecast year that we start having those

045500 numbers hit the middle school if I had projected this numbers out any farther the Middle School numbers would start coming down more significantly as well as those blue numbers went through all the middle school grades does that make sense to everybody next slide please and this is what your enrollment has done since 1994 you had a slight tick uptick from 22 to 2023 as some kids came back from private schools and homeschooling and having temporarily moved away during the pandemic but since thing went right back into Decline and unlike what somebody said last night your net difference from two years ago to this year is still a decline not a big decline but some decline if it hadn't been for the growth in TK it would have been a more significant Decline and I

046see no reason to expect that Trend to continue based on all the data I'm looking at next slide please okay again I do all my analyses based on where your students live not the schools they happen to attend and only when I'm done with all those analyses do I come back to where they might be attending so I deal with what I call the resident projections which is where your kids live not the schools they have them to attend as everybody knows some schools get a a lot of kids comeing in like Cherrywood because of the man do the Mandarin program and Noble because of the parent participation program and that's why that attending J column has 276 kids being added to Cherrywood and 40 kids being added to Noble and the other schools all

047have uh for the most part significant declines other than Northwood um some have much smaller declines uh and then at the bottom you'll see there's other TK 569 that's the incoming in District kids you accept from outside the district parents uh staff kids Etc and that factors into those numbers as well but when I talk about the resident numbers just in the last year Brook tree lost 32 kids Majestic Way Lost 26 kids Vincy Park lost 29 and Noble lost 25 and uh you obviously extrapolate that out by a few years those terms in significant numbers with what the birth data tell me is going to happen in kindergarten and those attendance are and the rest in the next 5 years you'll see that even going out three years in that rightmost column I've got

048Brook tree down by another 58 Lane view down by 109 because there's much larger classes graduating from fifth G kindergarten Majestic Way Down by 128 basically every single attendance area is down significant amounts of the Northwood and you know Cherrywood and Summerdale are not as much either but they're also much smaller numbers to begin with the numbers in blue show you what your resident projected numbers are in 2027 you'll see Toyon is only at 190 Cherrywood is only at 223 uh then the numbers become larger than that rusing up to 288 Majestic weight of 300 Etc so those if you talk about attendance boundary changes are probably the numbers you want be focusing on more than where your kids happen to be going across attendance boundaries today next slide please and at the middle school

049level again I'm not projecting nearly as big changes in the next three years but I am projecting Sion to be down by 118 because the kids in that attendance area now in grades 3 four five is which versus what are now in the tenness area grade 678 whereas moral partly because of new housing and partly because of those differences between 35 and 68 actually has a gain projected but the big changes at the middle school level becomes more significantly in the fourth and fifth forecast year and if you look at the blue column again you'll see that morals got 663 Sheron has 574 and pedmont is still the smallest at 539 despite having less of a a decline than Sierra mon so that means two of year middle schools be have less than six 600

050kids and the third only around 650 kids a lot of districts consider more like 800 to be a pro a desirable number for Full program and I don't know if you want to add to that or not Kevin okay next slide please okay again I do all my analyses based on where your kids live that includes by housing type um I create in the first study I did for your District way back 18 years ago or whatever it was um I broke your District up into a bunch of planning areas that wherever possible represent homogeneous housing types by housing types I don't just mean attached versus detached I mean bigger homes versus smaller homes more expensive homes versus less expensive homes um smaller Apartments versus larger tow houses Etc not because I care if a

051kid is Rich or poor but because I want to see where the numbers are changing more and evaluate the likelihood for those differences to continue by degree so this table shows what I'm finding by those situations and what I call the relatively affordable and intermediate attached units with attached including apartments condos tow houses plexus and Duets I'm going to focus on just the K2 numbers because that's the most important number for me in the past and going forward and you'll see that just in the last three years these units lost 36 kids in K2 or 16% does everybody see where I'm looking on the table um that's significant in a three-year period and 9% of that was in the last year alone if we go down to what I call the upgraded Tas which are

052the town houses and the uh apartments that have more secure uh parking and things like that you'll see that they're down 19% in the last three years in K2 these are all every single of these categories going to show you have significant losses in K2 in the last three years and I always say that the more consistent a trend is across housing types the more like it is to continue and if I had just had one category having an ex strange anomaly outlier in your District's case you're going down in K2 across the board in the last three years and those are mostly post pandemic years some districts have those numbers come up instead next slide please when I get into what I call the mod moderate sfd again you're down 16% in K2 in

053the last three years when I call the middle income sfd you're down 21% in the last three years next slide please and in the most expensive detached housing year down 12% in the last three years that's the smallest drop of any of the housing categories however that's a net difference that category actually went down 14% this year alone so you have severely declining K2 numbers across the board no matter what the housing type no matter what the income level and for all areas of existing housing combin you're down 177% in K2 in just the last three years those are pretty dramatic differences and in total numbers since 2021 you're down 312 K2 kids and more than that in K5 of course in tk5 next slide please these are very complex numbers to try and explain

054in a board meeting but I try to evaluate how each class of students in kindergarten is graduating forward through the grates kindergarten to First and first to second and second to third what I call cumulative advancement rates are what if those rates continued for eight years what the population in first grade would be excuse me seven years in first grade would be in eight years later for example uh in that top row in the top left cor right corner you'll see a 1.03 that was the rate from 2016 to 2019 and the most affordable units in the district that means if those rates had continued for seven years for every 100 kids in kindergarten there would been 103 kids in eth grade that's a very high rate for that category you'll see in most districts

055the normal range is from 0 6 to 0.95 so you're actually gaining better kids in that category than most districts then the pandemic hit and the numbers collapsed and we all know that every District did this the rates if they had continued from 2019 for seven years you would have lost 50% of the kids in kindergarten by the time they got to e8th grade then since the pandemic ended the numbers bounced back up significantly but a lot of that is just a pandemic post-pandemic rebound neither the declines caused during the pandemic or the rebounds that happened since the pandemic as kids came back from private schools and homeschooling and having temporarily moved away are trends that are likely to continue so you'll see that even with the declines I showed you in the last three

056years you had very positive accumula r gains since 2022 those rates are unlikely to continue so for that reason whatever little positive things I saw on the data in the last two years they're probably not going to continue does that make sense to everybody okay next slide please this is even more complex slide than the last slide but it's probably the most important data to discuss this Compares what the birth date birth were in the 95132 zip code to the number of kids you had enrolling in kindergarten 5 years later from the 95132 ZIP code this table doesn't show the other ZIP codes in the district because they're mainly in other districts so you get the minority of the kids from those zip codes nonetheless I did put 95131 and 95133 in the appendices of

057the report but this one shows you a trend from a huge chunk of the district and I think that trend is applicable to the rest of the district as an average as well and if you look at the orange column you'll see that the bursts from 2012 to 2018 were all in the 400s the burst correlating to the current kindergarteners was 399 essentially 400 Down Below in Orange the burst for the next four years are all in the low 300s you're going from the 400s in some case the upper 400s to the low 300s in a couple years fact for next year we're going from 399 to 336 that's essentially 20% lost excuse me but essentially 15% lost that's a that's a huge decline one year and the numbers don't get better the smallest numbers

058are in 2023 326 so any hope that the birth data was coming back up post pandemic is not showing in the data the second thing about this data is the rightmost column what is the correlative ratio of of those births showing up in your schools five years later in kindergarten and back in 2012 to 2014 it was the 80% in fact it was 89% in 2012 for showing up in Fall 2017 that's an extremely high ratio showing up in kindergarten when factor in kids going to private schools in a lot of districts those numbers are much lower than that in the past then during the pandemic years the rate fell down to 76 and 77% which isn't surprising because some families moved away between when they were born and when the pandemic hit but what

059happened in the last three years is when down in the 60s and as I say in the report the main reason for this in my opinion is the Stratford schools mil Pedas they presented some data to mpus unified a year and a half ago that showed their schools only 41% of their students are have miletus uh postal City addresses and that includes your part of milus so the part that are actually attending miletus schools from uh um City from milus excuse me attending Stratford schools from meus Unified School District is less than 40% most of that remaining 60% probably probably almost all are coming from beresa that's in kindergarten and I can't see that as a fact but I'm sure it's when they say mo the r remaining kids are almost all coming from San

060Jose you're the nearest part of San Jose uh and so when we go from an 89 percentile corative rate or an 88% corative rate back in 2017 2018 20 64% correlative rate for this year that's a huge statistical swing as long as the statford schools are there I think you're continue being in the low 60 percentile correlative range so you're talking about a much lower correlative ratio against much lower kindergarten numbers for the next four years and Beyond and that's hard numbers that's not an opinion and that if you look in the bottom right what's that mean for projecting kindergarteners from the 95132 ZIP code that means we're going to be going from being in the 400s to being in the low 200s in the 95132 zip code now the quar of ratios don't get

061impacted nearly as bad in 95131 and 95 133 but the birth numbers do the same thing they're collapsing and a big factor in that is young families are having a hard much harder time foring to live here the cost of housing until the price of housing goes back down which isn't going to happen it's still going to be hard for young families to move here next slide please okay new housing everybody thinks there's a huge impact coming from new housing and it is a beneficial impact but it's not a huge impact the new town hous has built in recent years there were 339 of them and they're a they have kids for a net of 0.12 or about one student in every eight town houses that's not that dissimilar from what I'm finding in similar

062districts um again young families can't afford to buy them when we get into apartments and condos they're a little bit more affordable in town houses but they often tend to be Studios and win bedroom units which obviously can't have many kids so we're only averaging one student in every 20 new apartment and condo unit built in this District so out of 1,644 units built in the last few years in this District we got a total of 83 kits now that's still a positive that still helps some schools a lot like Northwood moral but it's not a huge Factor on the future enrollment now you've had no blow market rate developments built in this District in recent years so I brought in a couple samples combined samples from Sunnyville and oako school districts and just to

063as comparative purposes regular affordable housing which we call BMR or blow market rate is aver about one student every four units so if you have such a development built here that's what I would apply to that development and then if you have single occupancy there's virtually no kits so you wouldn't even pay attention to those bottom line projected new housing next slide please in mainly Mark R tow houses you'll see I'm projecting 420 in the Northwood and moral areas that's why those numbers go up otherwise I'm only getting 48 in the Vincy Park in moral areas and only 32 in the Summerdale and pedmont areas and I'm not projecting anything in developments are five more units anywhere else in the district when I get into mainly market rate apartments and condos Vincy Park and moral

064is getting 160 and Summerdale pedmont are getting 345 but again those are only averaging one student in every 20 units so those are not going to generate huge student numbers and then I do have a BMR nonso development propo projected um in 2028 and 2029 um down near the BART to South of the BART station and uh that'll help Vincy Park numbers but Vincy Park isn't one of your smaller schools does that make sense to everybody bottom line is new housing is going to help a few attendance areas but not the district as a whole next slide please questions and you need me to go back to any tables thank you for the presentation any questions specific questions on the board I did have a one question from your experience um are there any school

065districts at all I remember reading uh article a while ago about I want to say doublin Unified I might be wrong but maybe you know uh that their enrollment enrollment increased um last year or in the past couple of years do you have any anything to share if I ignore what happened in TK and everybody added kids this year in TK because the additional months and also there's some IND a that more parents of TK eligible children are being willing now to enroll their kids in TK as it becomes better understood so that's going to help thatg grade a little bit um that number is still more in flux in the other grades because of that but aside from the growth in TK was mostly caused by the extended period every District I'm aware of

066lost kids this year okay now I only have data from maybe 30 districts right so I I'm sure there's a couple out there that buck that um let me rephrase that aside from TK Sunnyville added 38 kids this year everybody else lost significantly in K or K12 or okay okay thank you for your presentation thank you for being here Mr Williams appreciate itk you next item on the agenda is measure U construction Bond program update I I find this thank you uh we invite Tony kisto our director of bond facilities to provide our monthly status of existing projects good evening everyone um we'll start out with the first picture is um of the new PA systems that we have at all the schools well at so far Morel and now pedmont and again I'll go

067over the projects for measure you give you an update and kind of a timeline um so again so the projects we've completed since last month is the fire alarm at Majestic Way it's actually complete we just haven't turned it over yet to us but it's all ready to go and they're going to turn it over on Monday we also completed the PA project at pedma um projects that were bid were the public address systems for brooktree and Ruskin and also the gynasium cite electrical work that'll actually come to the board in December for recommendation for approval um projects in progress the HVAC project at the 1376 the old district office that's on schedule and that should be completed in March the pedmont window replacement the shop drawings are in and they're going to start actually

068replacing windows at the February break um security alarm they actually started Noble replacing the security alarm on Monday they should have all three of those schools done by the end of winter break basically the first week in January um exhaust fan project again that's on schedule they completed all the exterior roof fans except for one they just didn't have it that'll be completed in at the Thanksgiving break and then also that project will be completed by the end of the winter break as they're going to actually work in the Thanksgiving break and the winter break to complete everything else because those those units are basic Bally in the buildings um Monument Monument sign projects that's almost done we're actually kind of doing the punch list Tri to make sure that everything's okay um the comprehensive

069infrastructure renewal and utility assessment project the lighting is done we're just doing a punch list for that also we found out since this that some of the units for the Portables that we're going to replace are going to be in so they're going to do that over Thanksgiving break I think it's three of the schools pedmont sierant and toy on um projects in design the warehouse replacement that's actually at DSA right now the fire alarm replacement projects for those Toyon Vincy Park Northwood those are actually at um DSA also we're planning on doing Vincy Park this summer and the other two probably starting in September um and then again the comprehensive the HVAC system replacement those are all going to go to DSA in January and February again most of that work's going to happen

070next summer um the Solar projects those are actually in DSA again those will happen next summer um security alarm repacement we're just waiting kind of to get the first the last three done and then we'll move to the next ones same with the public address um we'll start walking some more schools and then we'll do those as soon as the rusin and Brook Tre schools are done fencing projects were still in design with Cherrywood Morel toyan and Vincy Park and then the last bigger project is Vincy Park that exterior wall replacement is going to happen next summer same with the perimeter fencing and then the exterior door office Rec office reconfiguration and the pod storage reconfiguration and the Ada scope that's actually going to DSA in December and we'll probably do that the summer of

07126 and schedule for each of those projects and then another picture of the wonderful PA systems um any questions thank you for the presentation any questions the comprehensive project I just want I'll just say comprehensive project can you remind us what what all Sites they doing the hedback is it specific so we're doing um Noble replacing most of the units yeah um Morel we're replacing a lot of the units Brook Tre we have we're changing from a central plant system to indiv individual units same Majestic Way Toyon we're putting in package units and again getting rid of the central plants and also for Summerdale so those are the projects we're doing and then there are some miscellaneous mechanical units like for the Portables that we're doing throughout the district okay thank you thank you for

072your presentation today perfect next item on the agenda is superintendent report Dr fentis uh thank you I just uh want to wish everyone uh here and those that are viewing a Happy Thanksgiving we have that upcoming in the next week or so so taking a good opportunity for all of us to express our our gratitude and spend some time with our our families and also just want to highlight our schools continue to have lots of family connected events um we are in the holiday season and so there's quite a lot to go visit and see and participate in I know um had the opportunity to celebrate uh dewali with the Cherrywood school they did a great job and I know a lot of our sites celebrate various um holiday traditions during this time Majestic Way

073this Friday is having their uh Multicultural event and extend their event CommunityWide so uh I know um we look forward to participating in all of those uh fun spirited events that our schools offer thank you thank you Dr f is any comments on or announcements from the board I had a quick thing to share um also I want to take the opportunity to wish everybody a a Happy Thanksgiving um in a happy and safe holiday season I had a quick thing I wanted to share uh uh with the board I had an opportunity to visit uh moral Middle School uh this week uh spoke with Dr Spain over there regarding U mental health and wellness uh they I know we are a lot of our students are facing some uh challenges with that um and

074they they have a uh they're taking a proactive approach uh to uh student mental health and wellness and they're putting together a fair uh on Tuesday um this coming Tuesday uh during the lunch time between 12:22 and 12:52 p.m. um that'll increase um awareness and honor the mental health by learning more about the resources and coping skills to support the students so it's a it's uh a targeted proactive approach inad of waiting for an incident to happen uh and then uh you know try trying to talk the students through uh their challenges um they're they're bringing all those resources there and hoping that students would open up and uh uh you know be uh feel free to uh talk about um any challenges they have so uh I won't be in town uh so if

075any of you are available uh I'd request uh you to please swing by for a few minutes um and see if you can uh support their uh that that fair I think it's a it's an important thing in uh today's day and age to focus on our students mental health and uh Wellness um other than that I don't have anything else to add to that all right moving on to where be the next item will be under review and review and action um under superintendent list I have Santa Clara County committee on School District organization 2024 election Dr ftis yes that is at this time it's the opportunity for the board to elect uh members of Trustees Within in our County uh to be part of the Santa Clara County committee on School District organization

076uh for district four and uh for the atlarge representative so you see there there are no candidates um for District Two uh for district four you have two candidates to elect one and then for at large representative you have one candidate all right thank you um any recommendations from the board on the candidates for District 4 I would like jod Mirad and of course the at large representative is only one person that's Mr Gonzalez Albert Gonzalez it's up to the board agreement with J Mirad okay yeah me too so I'm I'm in agreement with j m so do we conduct a vote for this yes so I would I would uh say uh trusty boak has a motion uh on the table for Jody mad and Albert Gonzalez we would need then a second and

077then a vote second okay it's been moved and seconded all those in favor say I I I thank you so much the motion carries 4 to zero um next item on the agenda is board policy 0410 non nondiscrimination and District programs and activities Dr FES it is recommended the Board review and approve board policy 0410 non-discrimination in District programs and activities for a first reading uh this uh policy is bring being brought up to date with new federal regulations that um provide updated language related to Title Nine thank you are there any questions if not I'll entertain a motion on this item I move for approval second it's been moved and seconded all those in favor say I I I my motion carries 4 to zero next item is Bo board policy 0510 School accountability

078report card Dr FES it is recommended the Board review and approve board policy 0510 School accountability report card for a first reading and uh this is an additional uh requirement based on the population percentage uh of individuals we serve in our community to have translation um done for these documents okay that's a good one uh any questions if not I'll entertain a motion on this item to approve second it's been moved and seconded all those in favor say I I I motion carries 4 to zero next item is vot policy 1114 District sponsored social media Dr f it is recommended the Board review and approve board policy 1114 District sponsored social media for a first reading again uh this just provides uh updated language as recommended from the California school boards Association to uh District

079related activity social regarding social media okay are any questions on this item um if not entertain a motion on this second it's been moved and seconded all those in favor say I I I motion carries 4 to zero vot policy 13123 uniform complaint procedures Dr fenes it is recommended the board review and approve board policy 13123 uniform complaint procedures for a first reading and uh similar to the initial policy this is updating language uh to the uniform complaint uh process uh related to new federal regulations um affiliated with Title Nine per if not any if there are any questions if not I'll entertain a motion move for approval second it's been moved and seconded all those in favor say I I I motion carries 4 to zero um next under Business Services we have resolution

08024-7 authorized temporary borrowing between funds of the school district Dr quentis it is recommended the board adopt resolution 247 authorized temporary borrowing between funds uh within the school district which authorizes uh the superintendent or design to approve temporary borrowing between funds of the district and I'm going to have Mr Franklin explain further yeah so this is a resolution that most districts have just for emergency purposes to be able to borrow cash between funds because of the cycle in which school districts receive property taxes um and then payments from the state for um general fund purposes so we typically get um tax revenues twice a year once in the late fall and once in the spring and so you know if if you also remember to that the state sometimes defers money they did a deferral

081this past um year where uh they deferred payment from June to July so this is just for for purposes of being able to temporarily borrow between funds because if you remember we have fund 17 and fund 20 which are Reserve funds technically a resolution is supposed to be in place to be able to borrow the cash between funds and the county office hasn't required that in the past but um it's standard practice to have a resolution like this in place to show that there is um the ability to borrow and it's short-term borrowing so there's stipulations that they have to be repaid within the same fiscal year essentially how does the repayment uh how does the repayment work is it so we just transfer the fun the funds and transfer there's a transfer in if

082cash is low and then the transfer is uh back at the end of the year or or even sooner once the cash is received so for instance we should be receiving um uh property tax uh payment um probably around % of our our property taxes within the next uh month or so and so if we had borrowed cash that would be a time when we would repay the the fund and those funds those transfers um those are all will be in the audit uh you would see that in the financial statements if we did borrow right Goa thank you if there any questions on this resolution if not I'll end it in a motion I move for adoption second it's been moved and seconded with a resolution we'll go with a roll call vote Miss

083Gomez yes president shason I trusty boak I truste Jimenez hi trusty N I thank you uh the resolution 24-7 is adopted 4 to0 uh next item is comprehensive School site safety plan review Dr FES it is recommended the board approve the comprehensive School site safety plans for Brook tree Cherrywood Lan view Majestic Way Noble North Northwood rusin Summerdale Toyon and Vincy Park Elementary Schools as well as maril pedmont and sier middle school and the district office we have Dan Norris here who takes the lead in coordinating with our school sites in the development of these plans um that were required to uh approve annually good evening um as roxan said I'm here to present our school safety plans for the 2425 school year and and it's kind of a difficult presentation but I'm kind of

084going to go through the the key features of the actual safety plan itself so with that said BD students deserve to feel safe and secure in their schools free from fear and harm a safe learning environment is essential for academic success social emotional development and overall well-being our district is committed to providing a safety a safe and secure learning environment for all staff students students and visitors to achieve this goal we have implemented a comprehensive school safety plan that addresses a wide range of safety issues there are seven key component components in our school safety plan um the first one is that each School site has a dedicated Safety Committee composed of key stakeholders including administrators teachers parents classified staff and community members these Community uh committee committee play a crucial role in identifying the

085potential risks developing safety plans and imp implementing their safety measures regular safety assessments and drills are conducted um the assessments and drills to identify potential vulnerabilities and to ensure that all of our staff and students know how to respond to emergencies these drills include fire drills earthquake drills and lockdown drills collaboration with law enforcement and First Responders is um we maintain a strong partnership with local law enforcement and fire and the fire department regular communication and collaboration with these agencies help us stay informed about potential threats to the develop and to develop effective response plans uh mental health support we recognize the importance of mental health um in promoting school safety our district provides a variety of mental health services and including care SAS and mental health Mondays security measures we have implemented a variety

086of security measures to Pro protect our schools including controlled access points security cameras and Incorporated a guas check-in system emergency preparedness we have developed comprehensive emergency plans and Incorporated IC training to address a variety of potential threats including national disasters active Shooters on campus incidents and medical emergencies parent and Community engagement we believe a strong partnership between schools and Community is essential for our safety school safety we encourage parents and community members to be active participants in our school uh in our safety efforts and this year we recently updated our our school plans to further enhance our school safety and also to be in compliance with the government um assembly bills we have made recent updates to our safety plans which include um enhanced C campus security measures these policies out these policies this policy

087outlines the procedures for ensuring Safety and Security for students staff Vis and visitors and also includes regular security assessments and drills as well as collaboration with law enforcement another policy that we have uh implemented is medication administration and healthy health and health monitoring this policy uh includes procedures for safe and effective administration of medic medication to students suffering from an opioid opio opio overdoses and conditions um also sa employee safety this policy has been added to ensure a safe and supportive work environment for all staff and has adap adapations for individuals with disabilities in accord in accordance with the Americans with Disabilities Act this policy has also procedures for reporting and assessing workplace VI violence and threats and with that said on behalf of the bosd Safety Committee I would like to present you with

088the school safety plans for the 2425 school year they're right there for Mr shason Design when they're done thank you for the presentation and I assume those safe plans are also available online uh yes for site or is it so we have a um a part of the safety plan that we do Post online um it's there's a confidential piece and then there's a public piece so we we do post that online right as far as the drills uh go I'm sorry does the board have any any questions from anybody thank you so I'll ask my questions there um as far as the drills go you there were couple of them you mentioned the fire drill earthquake and so on there's active active shooter drill also that you that you we we call it a

089lockdown drill so keep it uh yeah that's fine um okay uh that's good I I had a question about uh the the uh uh uh in in on our school sites do we have uh do we happen to have a defil do we have and we yes we do we have multiple and actually our middle schools we have them in the gyms in the multi-purpose rooms and in the office areas perfect and we regularly get trained and make sure that uh whoever is in charge who is coordinating the efforts know how to use it and when to apply and so on correct so the the instructions are pretty clear on the the unit itself and they're inspected and updated yearly on top of that and do the staff um also uh undergo CPR training I

090think that's a requirement right yes some of the some of our like our our grounds crew and I believe our bus drivers they all have are required to have the CPR training perfect okay thank you for the presentation thank you for answering the questions appreciate it there is no um there's no vote on this oh we need to have a motion all right are any questions on the the um on the comprehensive School site safety plan if not I'll entertain a motion I move for approval second it's been moved and seconded all those in favor say I I I motion carries 4 to zero thank you so much uh next item under Education Services we have compliance and Improvement monitoring for comprehensive coordinated early intervention services plan and presentation for 2024 Dr FIS it is

091recommended the board approve the compliance and improve Improvement monitoring for comprehensive coordinated early intervening Services plan and this evening we'll have a presentation to provide the board an update from our director of curriculum uh Nicole PES good evening esteemed trustees Dr Fuentes and executive cabinet it is my pleasure to have the opportunity to uh provide you with a brief uh presentation and overview of the um coordinated oh there's so many acronyms here are we ready because they changed the name um so you're you're gonna be seeing here the SIM for cace or SIM for Sig disc um a addendum and um Sim is the department from the California Department of Ed education um that is the compliance and monitoring um and sigis uh refers to significant disproportionality am I doing this wrong cim down there

092we go um so this evening um I will be sharing with you data from beresa on our significant disproportionality and data that we reviewed that informed the development of this 2024 plan uh I will outline for you the 2024 de plan development process um what's required what that entails share with you the measurable outcomes and the related activities identified in the plan and end with really highlighting the alignment and the systemic systemic change that SIM for cace um stimulates for us so disproportionality is very complex it exists in many forms and at various levels of the education system over representation of ethnically and listic linguistically diverse students in special education programs is the primary area of focus in most districts so for baresa um we have been identified as significant ly disproportionate for a number

093of years and so how do we become significantly disproportionate the state identifies through a complex ratio system um that there's a maximum ratio of three and so when when the state looks at various criteria um across many factors we're identified as disproportionate if we exceed that risk ratio in one year if we exceed that risk ratio for three consecutive years that means we are significantly disproportionate and so when identified as significantly disproportionate we are required to create a plan to address it and so what you see across the top in the blue um are the ratios all the way back to 2018 and so um we have been significantly disproportionate um for some time and so this um shows us that for um students with specific learning B disability our Hispanic students um we have

094been significant we have been disproportionate more than three years so we are significantly disproportionate in the identification of Hispanic students for specific learning disabilities and this was from 2223 the 2324 data showed us a new area emerged and that we were over the ratio for our Hispanic students um with discipline so we need to be watching that monitoring that and planning for um intervening with that now we were also identified as s uh as as disproportionate for our Hispanic students um identified with other health impairments so that was a new category for us as well as the discipline and then again um which has been the case for several years Hispanic students identified with specific learning disability so for baresa we continue to be significantly disproportionate for our Hispanic students um qualifying for special Leed

095services with the eligibility of specific learning disability which prompts the 2024 plan um that you you have this evening the Department of Education um is allowing us to um submit an abbreviated plan and they also provided 10 hours of technical assistance support to us the 2024 plan really is an addendum and it builds on the 2023 plan um and so what was required of us is that we gather an analyze updated data since the time we developed the 2023 plan that we review our policies practices and procedures we engage in the root cause analysis to make sure that what our updated data is telling us if we still think those root causes are accurate and we have to update and identify our Target population for the plan and we refer to that student group as

096our success Scholars and once approved um I will submit the plan to the Department of Ed so the process for developing um these plans has not changed um over the years it's a for step process We Gather and inquire um around information and data we anal analyze that data and the root causes we create the plan for improvement and then we Implement and monitor and throughout that process um we really are compelled to apply a cultural lens throughout each step so just some updated data from the last time um I shared uh cace um information with you um as part of this plan development we looked at data comparing 2023 versus 2024 and just the number and percentage of students um with disabilities and so what we see here on the um table on the

097left are the number of students and overall we increased um the number of students um receiving services for special ed by 120 students and you can see the breakdown by ethnic When comparing um the years our highest increase were with our Hispanic students um and our Asian students and then we had decrease um as well the chart next to it is that data in percentages and we look when we look more closely and specifically at specific learning disabilities as the eligibility comparing 23 to 24 um what we see here is that there were 13 additional Hispanic students identified um with specific learning disability and among the other ethnicities there were decreases in the number of students or the number remain the same and overall there was an increase of five that is incorrect it says

098one but if you look at the last um number on this chart the difference was five so there was an overall increase of five more students with specific learning disabilities and then we took a look at Chronic absenteeism to compare 22 um to 2023 um because as we know if the students aren't in school we cannot adequately meet their needs and so we really want to pay attention to um what this data is telling us um so that we can intervene and support our students to be in school and so from 2022 to 2023 um the good news is The Chronic absenteeism rate declined for all groups um but you can see here the significant um percentages of student groups and their chronic absenteeism rate and then we looked at this data by school and

099ethnicity and for some reason in this slide deck imagine a red line going across um about the middle of the chart right below ruskin's blue line and that would be 50% but what this tells us is that um for all of our schools um 40% or more of the um chronically absent students are Hispanic overall 407 of them out of 6 90 which was 59% were Hispanic compared to um the data you see for our other um groups 18.75 Asian 7.2 War excuse me two or more races Etc and then we looked at suspension rates and looking at 22 versus 23 the suspension rate overall increased from 1.4 to 1.60% that was 90 students um in 2021 22 and 103 in 2223 and the rates increased uh 2.8 to 3.5 for our Hispanic students and

1003.2 to 4.6 for our students with disabilities and when we looked for at 2324 for suspension data by school and ethnicity the highest number of uh suspensions occurred in the middle schools the highest number of suspensions by ethnicity were Hispanic 77 which was 55% um and Asian 38 was 27% and keep in mind that our um demographic or our our Hispanics make up approximately 26% of our student enrollment sure [Music] y yes uh those are specific student incidents yes so they've doubled so there's a there's a handful of students that were being suspended over and over yeah thank you and then we are to look at our policies practices and procedures as part of our plan development and I'm pleased to sh share that all of our board policies were reviewed as part of the

1012023 cace plan development and they are all the board policies and administrative regulations are current and as I shared when we look at the data and we do the analysis we also went back we looked at the root causes that were identified both in our 2022 and 2023 plans and um through analysis and discussion with our Ed uh leadership team as well as our education Partners um we determined that the root causes um remain the same and that we would continue to hold those as the root causes that we are trying to address and so they are that we um that there's a lack of capacity for the hard conversations around systemic racism bias and lack of culturally relevant pedagogy and we continue to work on that there um is lack of consistent implementation around

102mtss our multi-tiered systems of support um but I'm pleased to say that we have made a lot of gains in this uh root cause um but we need to continue to focus on targeted academic interventions Behavior interventions um and English language development we have work to do around implicit bias and a lack of understanding of the Dynamics of race culture the family and Community which we believe leads to barriers um with parents and caregiver Partnerships and um understanding and responding to Hispanic student behaviors with appropriate alternatives to suspension is is another root cause that we continue to work on can I interrupt you in the previous slide yes uh can you elaborate a little bit more on on those last two items um well I'm not sure what what implicit bias I know what implicit

103bias is how does it apply to our uh teaching staff and general staff uh are are we are we are we uh drawing a conclusion that they have a somewhat some kind of a bias towards uh Hispanic specifically Hispanic students and it's is it widespread and is it happening with teach teaching staff teachers and staff of all Races uh including we have a sizable uh population of Hispanic teachers too and staff members as well um and the second part is a failure to understand respond respond to Hispanic student behaviors I'm not sure what what that exactly means I mean what what uh mean student is a student uh I don't know what what is Hispanic student Behavior as opposed to as opposed to what yeah good questions so part of the data set that these

104root causes were um built from came back in 2020 2 and we reviewed them again I said in 2023 and we did extensive work with um qualitative data focal groups with parents with staff um with teachers and um in terms of implicit bias the the truth is we all have implicit bias um and as we are continuing to to learn and grow with the work of Dr Nikki Elliot and our work with culturally relevant pedagog o um recognizing our implicit bias and and seeing how it might be impacting the way in which we are serving or not serving students at certain times um and we heard from parents that and particularly for this one we heard from parents that um from their perspective there seem to be a lack of understanding of cultural differences um

105and um that that created some barriers to Partnerships um perhaps not feeling like they know how to navigate the system for example or get their needs met and so we continue to explore all of these um root causes and they're they're very complex and they're intertwined um the Hispanic student Behavior one um what we noticed is that there were instances there are instan and there's data where um students are not necessarily receiving the same consequences for the same behavior and and it tended to be um our Hispanic students were suspended or disciplined at higher rates than non-h Hispanic [Music] students and and the the uh conclusion or the inferences uh because of those cultural differences uh you're not able to identify whether it's a for lack of a better uh way to describe it it's

106a Hispanic Behavior or is it like a like a Defiance or something like that um I'm trying to understand specifically uh specifically what what why why we are focusing on that that Hispanic student Behavior piece so I I I hear your question go ahead oh go ahead it's just our students react to certain things and basically get in fights and do things that are inappropriate School sites and for the most part as Mr nwin pointed out at sier last year a lot of our Hispanic students were over suspended because of these uh fights and ongoing issues and so at the time our our um assistant principal wasn't reaching out to our student uh services coordinator Mr Carol to ask for advice on what were some things that we could do specifically for other means of

107Corrections and so now we put into place before anyone gets suspended the principls have to call and chat with Mr Carol and offer up some advice on what we could do to help support these students before rushing and suspending them I have a question what type of interventions so far that have been especially in dealing with the student the Hispanic students student Behavior the type of intervention yeah Dr McCurry was just explaining that piece right so we have um a couple of online tools now so when students do some of these um behaviors they have to go through and watch some videos take a little quiz uh write some essays there's some restorative practices that are being um practiced within the middle schools we have some of our assistant principles who have gone through these

108um professional development sessions and are able to work with our students in addition to our school social workers and so these are the things not only the district that has to provide but the you know all districts within the schools or within the state have to provide specifically to help support students because this isn't a ber assd issue this is a Statewide issue and so some of the um policies and procedures that we updated are very specific to how we work with students especially um before they're a before we do suspend them there are things that we have to do and put into place um before that is considered are home visits included in this intervention yep and we just had a training I want to say about six months ago on home visits and

109positive relationships um Miss Pera will also talk about school Liaisons so there's lots of different things that we're putting into place specifically to help support some of these root causes and looking at the data specifically on um overidentification of students for special needs thank you thank you and so as part of the plan uh we identify a Target population that um we refer to as our success Scholars because uh we want to uh Focus the interventions and the supports and really measure measure the impact and monitor the impact on a specific group of students and so um our Target population our success Scholars um are uh majority of them are Hispanic latinx and black African-American students for with two groups group a um at all elementary schools um they are second graders who were identified

110as first graders in our 2023 plan we're carrying that cohort forward so that we have more time with these supports and interventions um to really see how they impact um the student group um because these plans are a very short window 27 months and we really don't get 27 months but um so the decision was that we carry the groups forward and continue with the same group of students um to monitor the impact of the support reports and interventions um another criteria for the students um is that they were below Benchmark in reading and a chronic absenteeism rate um 10% absent 10% which is chronic for Group B this is our group that we're really focusing on around the behavior um challenge that we just talked about um and this is specifically our middle schoolers

111um that we're working on these interventions not that they're not happening at the elementary level but the students that were monitoring for this plan are our Hispanic black African-American students at all three of our middle schools who have been identified um our 2023 plan we had identified um students as well from the three middle schools so the sixth and seventh graders that were identified last year have matriculated to seventh and eth grade they will continue to be part of the success scholar group and we will identify new sixth graders um since our eighth graders left um and uh we will be doing that with principles um in the next few weeks also chronic absenteeism is a criteria and students who have had one or more Behavior incidents since the beginning of the year so um

112that's the criteria but a student doesn't necessarily have to meet every single criteria so um we're trying to really pull in students who do meet all of those criteria but we may have a student who meets most of them but is not chronically absent but we still want to provide some supports um around the work in the plan and then the measurable outcomes and activities um given the current data the analysis that we did um it was determined that the measurable outcomes and activities from our 2023 plan we would continue um for 2024 um so the measurable outcomes there are three of them and the first one so this plan would go through September 2026 the first one is around the work that we are um engaging in and gaining great momentum um around systems

113of support and interventions for Reading Writing and ELD which would Le lead to a 10% yearly increase in the number of students reading at or above grade level I'm pleased to share that when I did our recent um report our progress report to the state for our 2023 plan um we are on track to meeting that Target so that's exciting measurable outcome number two we will create asset oriented schools and classroom communities that are safe caring inclusive and affirming that lead to a 20% yearly decrease in the number of Hispanic latinx students [Music] suspended and number three by September 2026 we will build parent and caregiver Partnerships that lead to an increase in parents and caregivers sense of connectedness to the school community and perceived ability to navigate the school system and we will measure

114that through pre- and post survey [Music] data and just to highlight some of the Key activities under each measurable outcome so for measurable outcome number one are tiered systems of supports and intervention um there are three key pieces related to professional development and that is um professional learning to um ensure the implementation of tiered language literacy supports and interventions prior to assessing students for special EDS so what that means is we want to make sure that we equip our teachers with um a robust toolkit of interventions and supports that they can put in place um before we would move forward and consider um assessing students for special education um High leverage strategies for integrated and designated El and professional development to help um us really understand and distinguish the differences between um the struggles that

115may come for students around language acquisition and understanding the difference between language acquisition versus language or learning disabilities um and so there's some professional development that has happened already but this plan calls for it to continue um as well we want to um establish and train staff and then monitor the implementation of our um SST process our student study team or Student Success team process and um we have program reading tutors to support intervention at all of our elementary sites so those program reading tutors um will be working with the success Scholars and other students and who are the pro what was the program reading tutors yeah who are the these students or what no they are classified staff classified staff okay yes and uh as far as the professional development uh opportunities are concerned

116are these mandatory uh to attend or is it still um on this thing is it mandatory we'll prioritize them for the the teachers and staff that are specifically working with our success Scholars um because that's how it's um funded in this plan and so we we just have to make that happen whether it be on the professional development day or through release days um but the it is in the plan that we're going to do that so somehow the the material will reach them yes one way or the other yes thank you and then measurable outcome number two again this is around our um uh efforts to reduce suspension um this is well under way implementing tiered system of behavior and social emotional supports and restorative practices um training and implementation of positive behavior intervention

117supports PBIS that is happening at every school um and continuing to do walkthroughs and coaching sessions focused on strengthening culturally relevant pedagogy and practices and then last but not least um our efforts to um engage with our parent and caregivers to strengthen the Partnerships um we are developing and implementing um a plan for how to do that we're working closely with the County Office of Education and Mr Carol uh leads that work um we have school Community Liaisons at each Elementary School and each Middle School um and they um we will be providing and continue to provide um site based as well as um District um Care Family caregiver workshops and it's also going to be um some effort around increasing representation on deac and our cace education Partners so we want to grow those

118um those committees and increase the um parents and families members that are on them and then I want to CL with really kind of shaping the work of cace or SIM for sigdis that it is really about making these small changes within the system to affect the many so that we can see what's working um continue it expand it grow it strengthen it and what's not then we know it's not and so um what's exciting to me about this work is the opportunity un it provides us for systemic change and within all of the work that's happening to build out our multi-tier systems of support I have every confidence that when we strengthen this system we will no longer see the same Trends and patterns that we've been seeing so thank you any questions thank

119you for the presentation any questions from the board uh thank you very much thank you for the presentation really appreciate it and for answering our questions all right um we [Music] are um is there is there a we don't need to approve this um yes do okay is there a motion to approve U the cim C's plan move to approve second it's been moved and seconded all those in favor say I I I motion carries 4 to zero um next item is Bond program build Corp Inc changer number one for bid b02 2023 24 LED light replacement project phase two Dr FES it is recommended the board approve build core Inc change order number one for bid B2 2023 24 LED light replacement project Phase 2 this is a credit back to the district for

120approximately $50 $50 that's a lot that helps I can buy one cheeseburger with that any questions the motion on the move to approv Second been moved in second all those in favor say I I I motion carries 5 to zero are there any requests for staff followup at this time any items for future agenda I do have an item for future agendas I know um with the possibility of potential School closure consolidations we're going to have some vacant sites uh I'd like to see a presentation um maybe not in the near future but sometime during the next calendar year on what our plans are for the sites uh and also as a part of that process uh I'd like for us to explore a potential staff housing uh for our employees uh to contribute to

121a part of their total compensation package like something similar to below Market housing thank you anyone else okay seeing none I'll uh any a motion for adjournment at this time I move to adjourn second moved in seconded all those in favor say I I I I meeting is adjourned at 9:04 p.m. thank you all for your time and your patience